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HomeMy WebLinkAbout04072025 City Council Packet55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US City Council Agenda April 7, 2025 City Council Meeting Agenda City Council Chambers April 7, 2025 6:00 p.m. Roll Call Pledge of Allegiance Invocation Approve Minutes from March 17, 2025 Approve Minutes from January 6, 2025 Executive Session Public Comment Consent Agenda #2025-07 25-2009 Resolution 2025 River 2 River Car Cruise 25-2010 Resolution 2025 Railroad Days 25-2011 Resolution Reserving the City's 2025 Private Activity Bonding Authority 25-2012 Resolution Revised MFT Intermittent Resurfacing Resolution 25-2013 Resolution Revised MFT Maintenance Resolution 25-3007 Bid 2025 Traffic Paint 25-3008 Bid Brooks Street Fire Station Driveway Repairs 25-3009 Bid 2025 Sidewalk Projects 25-8006 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 25-1002 Ordinance Addition of Class A Liquor License (First Reading) 25-1003 Ordinance Sale of Surplus City Owned Real Estate (First Reading) Bids, Petitions and Communications 25-3010 Bid Lake Storey Trail Widening 25-3011 Bid Cooke Park Improvements Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7. City Manager’s Report Miscellaneous Business (Agreements, Approvals, Etc.) 25-4025 Approve Cooke Park Construction Administration 25-4026 Approve ICC Stipulated Agreement for BNSF Peoria Subdivision Crossing Protection Upgrades 25-4027 Approve ICC Stipulated Agreement for Pearl Street Crossing Protection Upgrades and Closure of the East 1st Street Crossing 25-4028 Approve Budget Adjustments 25-4029 Approve Enterprise Lease and Consignment Agreement Town Business 25-9008 Approve Bills Closing Comments Adjournment CITY MANAGER’S OFFICE Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 4 CITY COUNCIL MEETING City Manager’s Report April 7, 2025 CONSENT AGENDA #2025-07 Item 25-2009 River to River Car Cruise Staff recommend approval of resolution for the temporary closure of Main Street (US 150) for the River 2 River Car Cruise. The event is scheduled to be held on Main Street and connecting side streets on Saturday, July 19, 2025, from 12:00 p.m. to 9:00 p.m. with a road closure time of 7:00 a.m. to 10:00 p.m. A detour will be established around Main Street utilizing Ferris Street and Tompkins Street. Item 25-2010 Railroad Days Staff recommend approval of resolution for the temporary closure of Main Street (US 150) for Railroad Days. The event is scheduled to be held on Main Street from Kellogg Street to the West side of the square from June 24 - 30, 2025. A detour will be established around Main Street utilizing Ferris Street and Tompkins Street. Item 25-2011 Reserving Private Bonding Authority Staff recommend approval of a resolution reserving the City’s 2025 private activity bonding authority of $3,803,150. The private activity bonds allow for a private manufacturer of tangible goods to acquire fixed assets including land, buildings, machinery and equipment under certain circumstances. While there is no current project identified, reserving the authority allows flexibility for future opportunities, including the option to cede it to QCREDA later in the year if unused. Item 25-2012 Revised MFT Intermittent Resurfacing Resolution Staff recommend approval of an Intermittent Resurfacing Motor Fuel Tax (MFT) Resolution allocating $800,000 for the 2025 intermittent resurfacing project, as the Illinois Department of Transportation (IDOT) determined this work requires a construction-specific resolution rather than inclusion in the general maintenance resolution previously approved in February 2025. Consequently, the subsequent agenda item will also amend the prior $1,375,000 MFT Maintenance Resolution to remove the $800,000 allocated for resurfacing, ensuring proper fund allocation and compliance with IDOT regulations. Item 25-2013 Supplemental MFT Maintenance Resolution Staff recommend approval of supplemental $575,000 Motor Fuel Tax (MFT) Maintenance Resolution for 2025 street maintenance. The new resolution is necessary because the Illinois Department of Transportation (IDOT) determined that the $800,000 allocated for intermittent resurfacing work in the prior $1,375,000 MFT Maintenance Resolution requires a separate ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 4 construction-specific MFT resolution, rather than being included in the general maintenance resolution. Therefore, this supplemental MFT maintenance resolution for $575,000 is being provided for council approval to ensure proper allocation and compliance with IDOT regulations. Item 25-3007 Traffic Paint Staff recommend approval of the bid submitted by Davies Imperial Coatings Inc. in the amount of $33,605 for the purchase of white and yellow traffic paint for 2025. Five vendors responded to this request, and Davies Imperial Coatings Inc. submitted the low and best bid for this purchase. This brand of paint has been utilized by the city in the past and has proved to meet the drying time requirements and work sufficiently in the machine. Sufficient funds are budgeted for this planned purchase. Item 25-3008 Brooks Street Fire Station Pavement Repairs Staff recommend approval of the bid submitted by Illinois Civil Contractors, Inc. in the amount of $33,437 for pavement replacement at the Brooks Street Fire Station. The project replaces deteriorated concrete pavement at the fire station's main entrance and employee parking lot approach, and is expected to commence this spring, with a ten-day completion timeframe. Seven bids were received for this work, with Illinois Civil Contractors submitting the low and best bid. Sufficient funds are budgeted for this project. Item 25-3009 Sidewalk Projects Staff recommend approval of the bid submitted by Miller & Son Construction Co. in the amount of $76,007 for sidewalk replacement at various locations within the city. This project addresses deteriorated sidewalks at various city locations, including Willard Street and Beecher Avenue. Miller & Son Construction Co. submitted the lowest of six bids received. The project, funded by the City Gas Tax Fund, is scheduled to begin this spring and be completed within 25 working days. Item 25-8006 Bills Bills and advanced checks are submitted for approval. All purchases are made in accordance with purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved individually by the City Council. ORDINANCES AND RESOLUTIONS Item 25-1002 Addition of Class A Liquor License (First Reading) Staff recommend amending Chapter 113 of the Galesburg Municipal Code regarding the limitation of number Class A-1 liquor licenses. Fisk Bier & Wine, LLC, has submitted a business plan to the Liquor Commissioner requesting a Class A-1 liquor license to open their business at 240 East Simmons Street. Fisk Bier & Wine will operate a full bar with a curated beer and wine list, offer a small food menu of shareable items, and retail packaged beer and wine. Item 25-1003 Sale of Surplus City-Owned Real Estate (First Reading) Staff recommend approval of an ordinance to sell 13 city-owned vacant lots through a bid process, to reduce city maintenance costs and return the properties to the tax roll. Bidders can submit a bid with or without a development plan. The minimum bid is set at $100, and proceeds will fund future property redevelopment. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4 BIDS, PETITIONS AND COMMUNICATIONS Item 25-3010 Lake Storey Trail Widening Staff recommend approval of the bid submitted by Gunther Construction in the amount of $73,201 for widening and resurfacing a section of the Lake Storey multi-use path. The overall project goal is to improve the entirety of the walking path on the north side of Lake Storey. This bid will widen and resurface an additional 575 feet, beginning where the last portion ended in 2024. Two bids were received, with Gunther Construction submitting the low and best bid. The work is anticipated to begin after June 1st, with a 15-day completion timeframe. There are sufficient funds budgeted for this project. Item 25-3011 Cooke Park Improvements Staff recommend approval of the bid in the amount of $650,159 from Lockwood Excavating & Construction Inc. for improvements to Cooke Park, which will be 50% funded by an OSLAD Grant. The park improvements included in this bid include a playground, picnic shelter and restrooms, benches and picnic tables, sidewalk/path, baseball backstop, and a parking lot. A trailhead concrete pad and shelter, and an ornamental fence and gate will be included in the project scope but purchased and installed separately utilizing city staff and volunteers. Six bids were received with Lockwood Excavating & Construction Inc. providing low and best bid. It is anticipated that the project will begin in June 2025 with a completion date of November 2025. CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 25-4025 Cooke Park Construction Administration Staff recommend approval of a Construction Administration Agreement with Farnsworth Group for the Cooke Park development. The scope of services for this proposal includes attending construction meetings with the City and the contractor, site visits, providing responses to requests for information from the contractor, shop drawing reviews, review and approval of payment applications, and assistance with project closeout and final inspections. The agreement cost is not to exceed $28,500, which is 50% funded by an OSLAD Grant. Item 25-4026 ICC Stipulated Agreement – BNSF Peoria Subdivision Crossing Protection Upgrades Staff recommend approval of an Illinois Commerce Commission (ICC) Stipulated Agreement with BNSF Railway to enhance safety at five highway-rail grade crossings on the BNSF Peoria Subdivision. Upgrades to the crossing protection, including gate arms, are warranted at these locations. The agreement provides that BNSF is responsible for the cost and work to install gate arms and Constant Warning Time (CWT) circuitry at the following crossings on the BNSF Peoria Subdivision: Day Street, Pine Street, Lombard Street, Locust Street, and Farnham Street. The city is responsible for modifying roadway approaches, sidewalks, and curbing, estimated at $36,109, but will be fully reimbursed for this work through Grade Crossing Protection Funds (GCPF). Item 25-4027 ICC Stipulated Agreement – Upgrades to Pearl Street Crossing & East 1st Street Crossing Closure Staff recommend approval of an ICC Stipulated Agreement to enhance safety on the BNSF Peoria Subdivision by installing gate arms and Constant Warning Time (CWT) circuitry at the South Pearl ___________________________________________________________________________________________________________________________________________________________________________________________ Page 4 of 4 Street crossing and closing the East 1st Street crossing, which has a low traffic volume of approximately 50 vehicles per day and safety concerns due to the skewed roadway. The agreement provides that BNSF is responsible for the cost and work associated with the gate arm and circuitry upgrades at Pearl Street and removal of the crossing surface at East 1st Street. The City is responsible for all costs and work associated with removal of the approach roadway on East 1st Street, installing closure signage, and public sidewalk extension and new curbing along Pearl Street. Upon completion of the work to close the East 1st Street crossing, the City will receive $150,000 in GCPF assistance and $10,000 each from BNSF and IDOT as closure incentive. The cost to the City for the closure work is estimated to be $90,000, resulting in an estimated net credit to the City of $80,000. Item 25-4028 Budget Adjustments Staff recommend approval of the December 31, 2024 Budget Adjustment #2 as presented. The City uses the Municipal Budget System for budget purposes. This system allows City Council to approve budget adjustments throughout the fiscal year to ensure expenditures are posted according to Generally Accepted Accounting Principles (GAAP). The budget adjustments are accounting reclassifications, and the revenues have or will be received and expenditures expensed. Item 25-4029 Enterprise Lease and Consignment Agreement Staff recommend approval of a five-year lease agreement with Enterprise Fleet Management (EFM) for 20 new vehicles at an annual cost of $145,260, aiming to replace aging fleet vehicles and reduce maintenance costs. This initiative shifts from a pay-as-you-go vehicle replacement system to a lease-to-own model, which will continue to be funded by the Vehicle Replacement Fund but will decrease average fleet age and increase the remaining equity in the fleet when sold. A consignment agreement is also provided for approval, which establishes the selling mechanism for the old vehicles replaced by the new leased vehicles, as well as potentially selling the leased vehicles after the term, with any profits returning to the city. This strategy is expected to right-size the fleet, lower average fleet age, and maximize equity. TOWN BUSINESS Item 25-9008 Town Bills Respectfully submitted, Eric Hanson City Manager Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois March 17, 2025 6:00 p.m. Called to order by Deputy Mayor Steve Cheesman at 6:00 p.m. Roll Call #1: Present: Deputy Mayor Steve Cheesman, Council Members Bradley Hix, Wayne Dennis, Evan Miller, Dwight White, and Heather Acerra 6. Absent: Mayor Peter Schwartzman and Council Member Sarah Carrington, 2. Also Present: City Manager Eric Hanson, City Attorney Dan Alcorn, and City Clerk Kelli Bennewitz. Deputy Mayor Cheesman declared a quorum present. The Pledge of Allegiance was recited. Deputy Mayor Cheesman gave the invocation. Council Member Miller moved, seconded by Council Member Dennis, to approve the minutes of the City Council’s regular meeting from March 3, 2025. Roll Call #2: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. Council Member Miller moved, seconded by Council Member Acerra, to approve the minutes from the November 4, 2025, Executive Session meeting. Roll Call #3: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. PUBLIC COMMENT Reverend Andrew Jowers addressed the Council, stating that it was an honor to see Deputy Mayor Cheesman fill in for the Mayor. He wanted to bring the topic of good governance before the Council, stating that he felt it was even reflected in the evening’s prayer. He explained that good governance refers to how public institutions conduct public affairs and manage resources, with a goal of creating a system that is free from abuse and corruption, while upholding the rule of law and respecting human rights. He noted that key characteristics of good governance include participation, rule of law, transparency, responsiveness, consensus orientation, equity, effectiveness, efficiency, and accountability. Reverend Jowers provided examples of good March 17, 2025 Page 1 of 9 governance, including appreciation shown for Cooke Park at the last meeting, the 2020 Council vote to keep water on for residents delinquent on payments, the renovation of Hawthorne Pool, and the H.T. Custer Park project. He encouraged the Council to distinguish themselves by demonstrating good governance. Mark Wiechert addressed the Council and wanted to present them with a list of health risks involved with a residential area being near a sheep farm. He noted that many of the risks are spread from sheep by contact, either directly or indirectly. He gave the City Clerk a copy of information for distribution to the Council regarding several diseases and infectious organisms. Penny Wiechert addressed the Council stating that they have lived in their house on Canterbury Court for 30 years. She wanted to remind the Council about the star of Galesburg, Lake Storey. People swim, fish, and walk on the pathway, not to mention the campgrounds, which are always full during the Fourth of July. She noted the smell of the sheep and that, if the wind were blowing in that direction, it would compromise all the things that Galesburg is famous for, like the fireworks, the campgrounds, and the hot air balloon race. She asked the Council to think clearly about what they are doing to all the people that live in that neighborhood. Greg Chockley addressed the Council regarding the potential problems with sheep and solar panels at Castlebury and South Lake Storey Road. He emphasized that the neighborhood is not against the use of solar panels, as many residents have them on their houses. However, an overwhelming majority is opposed to an out-of-state solar company’s attempt to install solar panels over 30 acres within City limits, covering land that is already residentially zoned and subdivided and part of the approved Comprehensive Plan for residential development. He added that this would be a loss of prime development land and an additional revenue stream of property taxes. The residents appreciate the communication and feedback from staff and Administration, but the Council is the only governing body that has the power to create an ordinance to address this unique issue. The County and State have stringent guidelines in place, but unfortunately, the City does not. He hopes the Council can take action to protect the residents and suggested a moratorium on all projects until an ordinance is in place or allowing the County or State ordinance to take precedence. Mr. Chockley gave the City Clerk information for distribution to the Council. Darla Krejci addressed the Council as a board member of Ages, the community organizer of the Walk of the Dead Haunted Trail, along with other board members and volunteers. Halloween is a multi-billion dollar industry in the United States with over 70% of the US population participating in Halloween events in some way. They are proud of their economic input to the City and the tourism that it brings to the community. In the last two years, and in three of the last five years, they have been voted a top 10 Halloween attraction in Haunted Illinois. In cooperation with the City, they were able to operate all eight nights in October and had approximately 977 participate in the Haunted Trail. The Parks & Recreation Director, Don Miles, was given a check for $5,780, which represents this year's revenue. Over the eight years they have been operating, they have contributed $46,000. March 17, 2025 Page 2 of 9 Curt Kramer, Knox County Humane Society, addressed the Council and asked for their support and approval of the three-year contract that is on the agenda for animal sheltering services. Gayla Pacheco addressed the Council and thanked the City for the new Cooke Park. She also thanked the Mayor, City Manager, the City Council, former Parks & Recreation Directors Tony Oligney-Estill and Elizabeth Varner, as well as current Director Don Miles and his staff. They worked diligently with the grants and continue to work with the park. She also thanked Representative Swanson and Senator Halpin, who were very helpful leaders, and contributed to working as a team for the park project. She noted others who helped on their committee for the Park, including Stephanie Jackson Grimes and Karen Ford Kelly. Glenn Busse addressed the Council regarding the mention of good governance. When he was teaching government, the level of government that people most attune with is local government, where many know each other and work together for the good of the community. He knows that there aren’t many people in the City of Galesburg who would appreciate having a solar farm in their backyard and hopes there is a solution to this issue. CONSENT AGENDA #2025-06 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 25-2008 Approve Resolutions 25-07 and 25-08 for the Section 5311 and Downstate Public Transit Operating Assistance Grant Applications Special Warranty 5333(b) and Certificates and Assurances. 25-3005 Approve the bid from Burris Equipment in the amount of $52,887 for the purchase of a new Wacker E3602 EZ36 mini excavator to be utilized by the Cemetery Division. 25-5002 Receive the December 31, 2024, Quarterly Investment Schedule. 25-6001 Approve the appointment of Mike Panther to the Library Board, term expiring June 2027. 25-8005 Approve bills in the amount of $1,106,346.78 and advance checks in the amount of $215,782.07. Council Member Dennis moved, seconded by Council Member Acerra, to approve Consent Agenda 2025-06. Roll Call #4: March 17, 2025 Page 3 of 9 Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 25-1001 Ordinance on first reading authorizing the submission of the Section 5311 and Downstate Public Transit Operating Assistance Grant applications for the period July 1, 2025, through June 30, 2026, to provide public transportation. Council Member Hix moved, seconded by Council Member Dennis, to suspend the rules and place agenda item 25-1001 on final reading. Roll Call #5: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. Council Member Miller moved, seconded by Council Member White, to approve Ordinance 25-3747 on final reading authorizing the submission of the Section 5311 and Downstate Public Transit Operating Assistance Grant applications for the period July 1, 2025, through June 30, 2026, to provide public transportation. Roll Call #6: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. Deputy Mayor Cheesman noted that during the City Manager Report, City Manager Hanson and City Attorney Alcorn would be reporting on information about the solar farm and the sheep issue. BIDS, PETITIONS, AND COMMUNICATIONS 25-3006 Council Member Miller moved, seconded by Council Member Dennis, to approve the bid from Sherwin Industries, Inc. in the amount of $67,228 for the purchase of a 2025 Crafco SuperShot 125 D Single Axle crack sealing machine for the Street Division. Roll Call #7: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. March 17, 2025 Page 4 of 9 City MANAGER’S REPORT City Manager Hanson stated that staff had a lengthy discussion with Canterbury residents and has followed up to keep the Council updated. He spoke with Representative Swanson about this project, and they share concerns about the State's language regarding the sheep and the extra points the State offers on permit applications for companies using this maintenance plan. Staff is currently drafting a specific ordinance to regulate solar and wind projects within the City. He noted that the City has substantial drainage easements that comprise roughly a quarter of the project size, which the Council is under no obligation to waive, and which could significantly alter the project plan. Staff is also looking into screening requirements. The City Manager believes the City has sufficient opportunity to reengage the company on this project, express the neighborhood's concerns, and potentially alter the proposal without jeopardizing the City legally. He noted that the City has existing large-scale solar projects adjacent to residential developments, and must be mindful not to treat one development differently than another. He reiterated that staff is taking all available options to protect the City and residents' interests and bring this to a better conclusion. Deputy Mayor Cheesman stated that this project is part of his ward and that staff have worked diligently on finding solutions. He is impressed by and admires the neighborhood's passion and concern and reiterated that this is a complicated, complex project. He thanked the Administration, including the City Manager, City Attorney Alcorn, and Director Gugliotta, for working behind the scenes to find ways to reach a favorable outcome for this project. City Manager Hanson also announced that the annual Easter Egg Hunt will take place on April 13th, just one of the City’s great programs that the Parks & Recreation Department staff put a lot of work into. He also added that this month marks 26 years of service for both Fire Chief Hovind and IT Manager Orlee Lucero. He stated that the City is very fortunate to have these two individuals, and he appreciates their years of service, expertise, and friendship. MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) 25-4021 Council Member Miller moved, seconded by Council Member Acerra, to approve a service contract between the City of Galesburg Transit and Knox College to provide students, faculty, and staff unlimited rides March 2025 through February 2026. Roll Call #8: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. 25-4022 Council Member White moved, seconded by Council Member Miller, to approve a service contract between the City of Galesburg and the Knox County Veterans Assistance Commission March 17, 2025 Page 5 of 9 to provide participants with curb-to-curb paratransit service as well as unlimited fixed route rides from the date of City Council approval through June 30, 2026. Rides will be tracked and billed at the current fare rates. Roll Call #9: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. 25-4023 Council Member Dennis moved, seconded by Council Member Miller, to approve a three-year agreement with Prairieland Animal Welfare Center. Roll Call #10: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. 25-4024 Council Member Acerra moved, seconded by Council Member Miller, to approve a workers’ compensation settlement agreement with City employee Zachary Parmenter in the amount of $24,870.77. Roll Call #11: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. Council Member Miller moved, seconded by Council Member Acerra, to sit as the Town Board. The motion carried. TOWN BUSINESS 25-9006 Trustee Acerra moved, seconded by Trustee Miller, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $8,872.07 General Assistance Fund $9,399.88 IMRF Fund Social Security/Medicare Fund Liability Fund Audit Fund March 17, 2025 Page 6 of 9 Total $18,271.95 Roll Call #12: Ayes: Trustees Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Trustee Carrington, 1. Chairman declared the motion carried. 25-9007 Trustee Miller moved, seconded by Trustee Acerra, to approve the agenda for the Annual Town Meeting, scheduled for Tuesday, April 8, 2025. Roll Call #13: Ayes: Trustees Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Trustee Carrington, 1. Chairman declared the motion carried. Trustee Miller moved, seconded by Trustee Acerra, to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member Hix thanked his friends, Bill and Jess, who were in the audience. He also thanked Greg Chockley for an excellent job presenting to the Council and his concise remarks. Council Member Dennis thanked everyone for their well-wishes on his recovery from a cracked rib. Council Member Miller thanked City Manager Hanson and Acting Police Chief Legate for their input and promptness on issues from constituents in his ward. Council Member White thanked everyone who attended and spoke about the issues with the proposed solar farm. He reminded citizens that the Council represents the City and its residents and expressed hope that those who left the meeting would read the information presented by the City Manager. He also encouraged people to view the City Council meeting packet and sign up for notifications on the City’s website. He emphasized that the City is very transparent and wants the public to be involved and informed. Lastly, he noted the tumultuous times we are in and encouraged people to look up Leviticus 23:22 and apply it to their lives. Council Member Acerra stated that the meeting was a testament to citizen involvement, and she appreciated the many people who attended and contributed to the community. She specifically recognized Ms. Hodge, Ms. Pacheco, Ms. Krejci, Mr. Kramer, and Mr. Chockley, and commended them for taking action where it was needed. She also credited City staff for their responsiveness. Council Member Acerra noted that her own civic involvement began with concerns about the trains, and she assured those in attendance that the City administration is addressing their March 17, 2025 Page 7 of 9 issues in a timely manner. She expressed that she understood the concerns about having livestock near their homes. She concluded by stating that by working together, we make the City a better place, and she is very proud of Galesburg today. Deputy Mayor Cheesman thanked those who spoke during the Public Comment portion of the meeting. He echoed the comments made about the solar project and its complex situation and thanked staff for working on solutions. He noted that there will be a municipal election within two weeks that involves both the City Council and the school district. He stated that there are a number of fine candidates running for office, and that no matter the outcome, he looks forward to working with the Council and continuing the good work that they have been doing. The City has made terrific progress, and that is because everyone has worked together and sought out common ground. They have achieved solutions for all of Galesburg and all of its citizens and gave tremendous credit to the City Manager and his staff, whose expertise, experience, instincts, and leadership have been invaluable. He wished all the candidates the best on April 1st. Council Member Acerra moved, seconded by Council Member Miller, to adjourn into executive session at 6:56 p.m. for the purposes of discussing approval of the executive session meeting for January 6, 2025, 5 ILCS 120/2(c)(21) and Personnel 5 ILCS 120/2(c)(1). Roll Call #14: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. During the Executive Session, Council Member Miller moved, seconded by Council Member Hix, to adjourn the Executive Session at 7:42 p.m. Roll Call #15: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. There being no further business, Council Member Dennis moved, seconded by Council Member Acerra, to adjourn the regular meeting at 7:42 p.m. Roll Call #16: Ayes: Council Members Hix, Dennis, Miller, White, Acerra, and Cheesman, 6. Nays: None Absent: Council Member Carrington, 1. Chairman declared the motion carried. Peter D. Mayor Schwartzman, Mayor March 17, 2025 Page 8 of 9 Kelli R. Bennewitz, City Clerk March 17, 2025 Page 9 of 9 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: MMB Page 1 of City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Resolution for the temporary closure of Main Street for the River 2 River Cruise Night. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend the Council approve this Resolution. BACKGROUND: The River 2 River Cruise night is scheduled to be held on Main Street and connecting side streets in the downtown area on Saturday, July 19, 2025, from 12:00 p.m. to 9:00 p.m. with a road closure time of 7:00 a.m. to 10:00 p.m. In order to close Main Street (US 150) the Illinois Department of Transportation requires the City Council to approve the attached Resolution. A detour will be established around Main Street utilizing Ferris Street and Tompkins Street. Main Street (US 150) is a state marked route and needs the approval of IDOT, which is requested in the form of the attached Resolution. Street Division personnel are responsible for the signing/barricading of this detour and street closure. BUDGET IMPACT: Cost of implementation is included in the Street Division Budget. SUPPORTING DOCUMENTS: 1.Resolution 2.Map 25-2009 ATTACHMENT 6.D RESOLUTION WHEREAS, the ________________ is sponsoring a _______________ in the ______________ of ________________ which constitutes a public purpose; WHEREAS, this ________________ will require the temporary closure of ____________, a State Highway in the _____________ of ______________ from _____________ to _____________ and from ______________ to _______________; WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of Transportation to issue permits to local authorities to temporarily close portions of State Highways for such public purposes. NOW THEREFORE, BE IT RESOLVED by the _________________ of the ___________________ of __________________ that permission to close off __________________ from ___________________ to __________________ and from _______________ to _________________ as above designated, be requested of the Department of Transportation. BE IT FURTHER RESOLVED that this closure shall occur during the approximate time period between __________________ M. and ___________________ M. on ________________, 20____. BE IT FURTHER RESOLVED that traffic from that closed portion of highway shall be detoured over routes with an all weather surface that can accept the anticipated traffic, which will be maintained to the satisfaction of the Department and which is conspicuously marked for the benefit of traffic diverted from the State highway. (The parking of vehicles shall be prohibited on the detour routes to allow an uninterrupted flow of two-way traffic.)* The detour route shall be as follows: _____________ _____________________________________________________________________________________ _____________________________________________________________________________________ ____________________________________________________________________________________. * To be used when appropriate. BE IT FURTHER RESOLVED, that the _________________________ assumes full responsibility for the direction, protection, and regulation of the traffic during the time the detour is in effect. BE IT FURTHER RESOLVED, that police officers or authorized flaggers shall at the expense of the _____________________ be positioned at each end of the closed section and at other points (such as intersections) as may be necessary to assist in directing traffic through the detour. BE IT FURTHER RESOLVED, that police officers, flaggers, and officials shall permit emergency vehicles in emergency situations to pass through the closed area as swiftly as is safe for all concerned. BE IT FURTHER RESOLVED, that all debris shall be removed by the ___________________ prior to reopening the State highway. BE IT FURTHER RESOLVED, that such signs, flags, barricades, etc., shall be used by the _____________________ as may be approved by the Illinois Department of Transportation. These items shall be provided by the ________________________________. City of Galesburg River-2-River Cruise City Galesburg Event Main St (US 150) City Galesburg 7am July 19, 2025 10pm July 19, 2025 City Council City Galesburg Main St (US 150) Seminary Street West Street 7:00 a.m.10:00 p.m. Saturday, July 19 25 Westbound traffic will be detoured Seminary Street to Ferris Street to Academy Street to Main Street (US 150) Eastbound traffic will be detoured Academy Street to Tompkins Street to Seminary Street to Main Street (US 150) See attached map City of Galesburg City City City City BE IT FURTHER RESOLVED, that the closure and detour shall be marked according to the Illinois Manual on Uniform Traffic Control Devices. BE IT FURTHER RESOLVED, that an occasional break shall be made in the procession so that traffic may pass through. In any event, adequate provisions will be made for traffic on intersecting highways pursuant to conditions noted above. (Note: This paragraph is applicable when the Resolution pertains to a Parade or when no detour is required.) BE IT FURTHER RESOLVED, that to the fullest extent permitted by law, the __________________________________ shall be responsible for any and all injuries to persons or damages to property, and shall indemnify and hold harmless the Illinois Department of Transportation, its officers, employees and agents from any and all claims, lawsuits, actions, costs and fees (including reasonable attorneys’ fees and expenses) of every nature or description, arising out of, resulting from or connected with the exercise of authority granted by the Department which is the subject of this resolution. The obligation is binding upon the _______________________________ regardless of whether or not such claim, damage, loss or expense is caused in part by the act, omission or negligence of the Department or its officers, employees or agents. BE IT FURTHER RESOLVED, that the ________________________________ shall provide a comprehensive general liability policy or an additional named insured endorsement in the minimum amount of $1,000,000 per person and $2,000,000 aggregate which has the Illinois Department of Transportation, its officials, employees and agents as insureds and which protects them from all claims arising from the requested road closing. A copy of said policy or endorsement will be provided to the Department before the road is closed. BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Department of Transportation to serve as a formal request for the permission sought in this resolution and to operate as part of the conditions of said permission. ADOPTED by the _____________________________ of the ______________________________ this _____________________ day of ____________________________, 20 ____, A.D. ________________________________________ ________________________________________ MUNICIPAL CLERK APPROVED by the ____________________________ of the ______________________________ this _____________________ day of ____________________________, 20 ____, A.D. ATTEST: _______________________ _______________________________________ _______________________ _______________________________________ MUNICIPAL CLERK MAYOR City City City Council City of Galesburg 7th April 25 Council City of Galesburg 7th April 25 ÐÑÒÔÐÑÒÓÐÑÒÓÐÑÒÔÐÑÒÔÐÑÒÓÐÑÒÓÐÑÒÔ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZFGHZ FGHZ FGHZFGHZ FGHZ FGHZFGHZ FGHZ FGHZ FGHZFGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZFGHZ FGHZ FGHZ óôõö óôõö óôõö +,-.+,-.+,-.+,-.89:¡FGHZFGHZ FGHZFGHZ FGHZFGHZ FGHZFGHZ FGHZ FGHZ FGHZ FGHZFGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ +,-.FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ FGHZ bcdgf^_^_ !( ") !(# ![ ![ ![![ ![ I*I* I*S SEMINARY STN BROAD STS BROAD STN SEMINARY STE MAIN ST W MAIN ST S BROAD STN CHERRY STBICKERDYKE BRGPUBLIC SQPARKPLZCROSS ST N CEDAR STN KELLOGG STPUBLIC SQ FERRIS PL N ACADEMY STP U B L I C S Q PUBLIC SQN WEST STN PRAIRIE STS KELLOGG STN WEST STS ACADEMY STMULBERRY STN CEDAR STS CHERRY STE WATER ST W SIMMONS ST S WEST STN KELLOGG STS PRAIRIE STS CEDAR STW FERRIS ST W WATER ST E TOMPKINS ST W TOMPKINS ST E SIMMONS ST E FERRIS STN WEST ST£¤150 £¤150 £¤150 £¤150 £¤150 £¤150 ¾ÀLot L ¾ÀLot J ¾ÀLot C ¾ÀLot B ¾ÀLot A ¾ÀLot O ¾ÀLot K ¾ÀLot E ¾ÀLot M ¾ÀLot I ¾ÀLot D ¾ÀLot F Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 Æþ150 /100 0 100 200 300 400 500 600 700 800 900 1,00050 Feet 1/Apr/2025 River 2 River Map - 19/July/2025 ^_Gate & Information !(Temporary Bus Stop ")GPD Sign Board !(#Radio Remote ![Feature Cars I*Toilets Barricades Detour Route Public Parking No Show Parking Closure Noon-10 PM 6PM-10PM Vendors Exhibits ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: MMB Page 1 of City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Resolution for the temporary closure of Main Street for the 2025 Railroad Days. SUMMARY RECOMMENDATION: The City Manager and Director of Public works recommend the Council approve this Resolution. BACKGROUND: The Railroad Days Committee will hold the Railroad Days Celebration from June 24 - 30, 2025. The closure of Main Street (U.S. Route 150) from Seminary Street to the west side of the square requires state approval. A detour will be established around Main Street from Ferris to Tompkins Street. Main Street (U.S. Route 150) is a state marked route and needs the approval of Illinois Department of Transportation (IDOT) which is requested in the form of the attached Resolution. Street Division personnel will be responsible for the signing/barricading of this detour and street closures. BUDGET IMPACT: Cost of implementation is included in the Street Division Budget. SUPPORTING DOCUMENTS: 1.Resolution 2.RR Days Map 25-2010 ATTACHMENT 6.D RESOLUTION WHEREAS, the ________________ is sponsoring a _______________ in the ______________ of ________________ which constitutes a public purpose; WHEREAS, this ________________ will require the temporary closure of ____________, a State Highway in the _____________ of ______________ from ______________ to _____________ and from ______________ to _______________; WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of Transportation to issue permits to local authorities to temporarily close portions of State Highways for such public purposes. NOW THEREFORE, BE IT RESOLVED by the _________________ of the ___________________ of __________________ that permission to close off __________________ from ___________________ to __________________ and from _______________ to _________________ as above designated, be requested of the Department of Transportation. BE IT FURTHER RESOLVED that this closure shall occur during the approximate time period between __________________ M. and ___________________ M. on ________________, 20____. BE IT FURTHER RESOLVED that traffic from that closed portion of highway shall be detoured over routes with an all weather surface that can accept the anticipated traffic, which will be maintained to the satisfaction of the Department and which is conspicuously marked for the benefit of traffic diverted from the State highway. (The parking of vehicles shall be prohibited on the detour routes to allow an uninterrupted flow of two-way traffic.)* The detour route shall be as follows: _____________ _____________________________________________________________________________________ _____________________________________________________________________________________ ____________________________________________________________________________________. * To be used when appropriate. BE IT FURTHER RESOLVED, that the _________________________ assumes full responsibility for the direction, protection, and regulation of the traffic during the time the detour is in effect. BE IT FURTHER RESOLVED, that police officers or authorized flaggers shall at the expense of the _____________________ be positioned at each end of the closed section and at other points (such as intersections) as may be necessary to assist in directing traffic through the detour. BE IT FURTHER RESOLVED, that police officers, flaggers, and officials shall permit emergency vehicles in emergency situations to pass through the closed area as swiftly as is safe for all concerned. BE IT FURTHER RESOLVED, that all debris shall be removed by the ___________________ prior to reopening the State highway. BE IT FURTHER RESOLVED, that such signs, flags, barricades, etc., shall be used by the _____________________ as may be approved by the Illinois Department of Transportation. These items shall be provided by the ________________________________. City of Galesburg Railroad Days City Galesburg Event Main St (US 150) City Galesburg 6am June 24, 2025 12pm June 30, 2025 City Council City Galesburg Main Street (U.S. 150)Seminary Street Cedar Street 6am 12pm continuous from June 24 thru June 30 25 Westbound traffic will be detoured Kellogg Street to Ferris Street to Cedar Street to Main Street (U.S. 150) Eastbound traffic will be detoured Cedar Street to Tompkins Street to Seminary Street to Main Street (U.S. 150) See attached map. City of Galesburg City City City City BE IT FURTHER RESOLVED, that the closure and detour shall be marked according to the Illinois Manual on Uniform Traffic Control Devices. BE IT FURTHER RESOLVED, that an occasional break shall be made in the procession so that traffic may pass through. In any event, adequate provisions will be made for traffic on intersecting highways pursuant to conditions noted above. (Note: This paragraph is applicable when the Resolution pertains to a Parade or when no detour is required.) BE IT FURTHER RESOLVED, that to the fullest extent permitted by law, the __________________________________ shall be responsible for any and all injuries to persons or damages to property, and shall indemnify and hold harmless the Illinois Department of Transportation, its officers, employees and agents from any and all claims, lawsuits, actions, costs and fees (including reasonable attorneys’ fees and expenses) of every nature or description, arising out of, resulting from or connected with the exercise of authority granted by the Department which is the subject of this resolution. The obligation is binding upon the _______________________________ regardless of whether or not such claim, damage, loss or expense is caused in part by the act, omission or negligence of the Department or its officers, employees or agents. BE IT FURTHER RESOLVED, that the ________________________________ shall provide a comprehensive general liability policy or an additional named insured endorsement in the minimum amount of $1,000,000 per person and $2,000,000 aggregate which has the Illinois Department of Transportation, its officials, employees and agents as insureds and which protects them from all claims arising from the requested road closing. A copy of said policy or endorsement will be provided to the Department before the road is closed. BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Department of Transportation to serve as a formal request for the permission sought in this resolution and to operate as part of the conditions of said permission. ADOPTED by the _____________________________ of the ______________________________ this _____________________ day of ____________________________, 20 ____, A.D. ________________________________________ ________________________________________ MUNICIPAL CLERK APPROVED by the ____________________________ of the ______________________________ this _____________________ day of ____________________________, 20 ____, A.D. ATTEST: _______________________ _______________________________________ _______________________ _______________________________________ MUNICIPAL CLERK MAYOR City City City Council City of Galesburg 7th April 25 Council City of Galesburg 7th April 25 /320 0 320 640 960160 Feet RR Days 2025 Public Works Department k k k k k £¤150 S WEST STN PRAIRIE STE WATER ST E FERRIS ST S PRAIRIE STS CHERRY STN CHAMBERS STMULBERRY ST E SIMMONS ST S KELLOGG STE TOMPKINS STS CEDAR STW FERRIS ST S PEARL STW SIMMONS ST COTTAGE AVES CHAMBERS STLINNEUS AVEN CHERRY STN KELLOGG STN CEDAR STN WEST STE MAIN STN BROAD STE SOUTH STW SOUTH ST W MAIN ST S SEMINARY STN SEMINARY STS BROAD STE SOUTH ST April 01, 2025 CARNIVAL (TUES-SUN) EVENTS (SAT) CLOSED (SAT) CLOSED (FRI - MON) DESIGNATED PARKINGMain St Detour Local Access k Signs Barricades ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GUG Page 1 of City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Resolution reserving the City’s 2025 private activity bonding authority. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommended that the resolution be approved. BACKGROUND: Each year the City Council must make a decision regarding the use of the City’s private activity bonding authority that is allocated to the City by the State. If the bond authority is not committed to a local project, ceded to another entity or reserved by May 1, 2025, then the unallocated bond cap will go back to the Governor’s office for use elsewhere in the state. For 2025 the City’s available bond allocation is $3,803,150, which is based on a private activity allocation of $130 per capita from the State of Illinois (City’s population estimate of 29,255 per State of Illinois Guidelines and Procedures and based upon the most recent US Census estimate). The private activity bonds allow for a private manufacturer of tangible goods acquire fixed assets including land, buildings, machinery and equipment under certain circumstances. They can also be used for private developer to acquire fixed assets including land, buildings, and equipment for low-income or senior housing projects. These entities can utilize the City’s volume cap to issue the tax-exempt debt if all other IRS criteria are met. There is not typically a large demand and at this point there is not a specific project for the use of the private activity bonds. However, in order to allow the ability to continue to work on possible options, the City Council would need to reserve the bond authority for future use. If a City project does not surface, the City has the ability to cede its unused authority to QCREDA (Quad Cities Regional Economic Development Authority) later in the year, as has been done in previous years. BUDGET IMPACT: There would be no direct impact upon the budget if the bond authority is reserved. SUPPORTING DOCUMENTS: 1.Resolution 2.Request from QCREDA 25-2011 RESOLUTION NO. ____________ A RESOLUTION RESERVING 2025 VOLUME CAP FOR PRIVATE ACTIVITY BOND ISSUES, AND RELATED MATTERS WHEREAS, the City of Galesburg, Knox County, Illinois, (the “Municipality”) is a municipality and a home rule unit of government under Section 6 of Article VII of the 1970 Constitution of the State of Illinois; and WHEREAS, the Internal Revenue Code of 1986 provides that the amount of private activity bonds which may be issued by the Municipality as a constitutional home rule unit is equal to its population multiplied by $130; and WHEREAS, according to an official Bureau of the Census population estimate set forth in the State of Illinois Guidelines and Procedures for the Allocation of Private Activity Bonding Authority in Accordance with the Tax Reform Act of 1986 and 30 ILCS 345 of the Office of the Governor, effective January 1, 2025 (the “Guidelines and Procedures”), the most recent census estimate of resident population of the City of Galesburg is 29,255, providing the Municipality with a volume cap of $3,803,150 for the year 2025; and WHEREAS, Section 146 of the Internal Revenue Code of 1986, as amended (the “Code”), provides that such volume cap may be reserved and allocated to certain tax-exempt private activity bonds; and WHEREAS, the Illinois Private Activity Bond Allocation Act, 30 Illinois Compiled Statutes 2004, 345/1 et seq., (the “Act”), as supplemented and amended, and the Guidelines and Procedures, provides that a home rule unit of government may reserve its allocation of volume cap or may transfer its allocation of volume cap to any other home rule unit of government, the State of Illinois or any agency thereof or any non-home rule unit of government; and WHEREAS, it is now deemed necessary and desirable by the Municipality to reserve its entire volume cap allocation for calendar year 2025 to be applied toward the issuance of private activity bonds, or to transfer such volume cap allocation, as permitted by this Resolution; NOW, THEREFORE, BE It and It Is Hereby Resolved by the City Council of the City of Galesburg, Knox County, Illinois, in the exercise of its home rule powers, as follows: SECTION ONE. That pursuant to the power and authority granted by and under Section 6 of Article VII of the 1970 Constitution of the State of Illinois, Section 146 of the Code, the Act and the Guidelines and Procedures, the Municipality hereby reserves volume cap in the principal amount of $3,803,150, which is all of the volume cap of the Municipality for the year 2025. Such volume cap shall be applied toward the issuance of private activity bonds or shall be transferred as directed by the Mayor or any other proper officer or employee of the Municipality without any further action required on the part of the Municipality, and the adoption of this Resolution shall be deemed to be an allocation of such volume cap to the issuance of such bonds; provided, that any transfer of volume cap shall be evidenced by a written instrument executed by the Mayor or any other proper officer or employee of the Municipality. SECTION TWO. That the Mayor, the City Clerk and all other proper officers, officials, agents and employees of the Municipality are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents and certificates as may be necessary to further the purposes and intent of this Resolution. SECTION THREE. That the provisions of this Resolution are hereby declared to be separable, and if any section, phrase or provision of this Resolution shall for any reason be declared to be invalid, such declaration shall not affect the remainder of the sections, phrases and provisions of this Resolution. Approved this _____ day of _________________, 2025, by a roll call vote as follows: Roll Call #:_________________ Ayes: ________________________________________________________________________ Nays: ________________________________________________________________________ Absent: ______________________________________________________________________ Abstain: ______________________________________________________________________ ATTEST: ______________________________ Peter Schwartzman, Mayor ____________________________ Kelli R. Bennewitz, City Clerk QUAD CITIES REGIONAL ECONOMIC DEVELOPMENT AUTHORITY 622 Nineteenth Street • Moline • Illinois 61265 • Tel: 866-325-7525 • Web: www.qcreda.com February 28, 2025 The Honorable Peter Schwartzman, Mayor City of Galesburg 55 W. Tompkins St., P. O. Box 1387 Galesburg, IL 61402-1387 Dear Mayor Schwartzman: The Quad Cities Regional Economic Development Authority (QCREDA) respectfully requests consideration for the transfer of your uncommitted 2025 Home Rule Volume Cap to QCREDA for economic development and housing projects. We have mutually benefited from working with other communities that have allowed QCREDA to successfully issue over $205,108,824 in bonds that have created over 2,618 jobs. QCREDA has developed relationships with home rule communities and other regional development authorities in working together to accommodate the Volume Cap needs of their projects. At the end of the calendar year, Volume Cap can be carried forward for three years, but once carried forward. We have developed a mutually beneficial relationship among communities, counties, and other regional development authorities to share this valuable resource for the benefit of the region. As you may be aware, home rule communities receive a direct allocation in 2025 equal to their population times $130. The 2025 State of Illinois Allocation guidelines identify Galesburg’s population at 29,255, so your 2025 Volume Cap Allocation is $3,803,150. You are required to obligate this allocation by May 1st of each calendar year or it automatically goes back to the State of Illinois for reallocation to other agencies. If the City of Galesburg would consider passing an ordinance transferring their 2025 allocation to QCREDA prior to May 1st, then QCREDA would be able to keep this cap until December 31st and for the following three years. QCREDA is interested in serving in this capacity to develop a relationship with home rule communities to promote economic development in the region. We respectfully request if you don’t intend to obligate your volume cap that you allow us to use it to benefit the residents of QCREDA. I have taken the liberty of enclosing a draft Ordinance for your review and a form of letter to the Governor’s Office with notification of the transfer. These actions would need to take place by May 1st. Please call me at 217-836-9553 or by email at warrenribley@qcreda.com if you have any questions. Please send a copy of the Ordinance/Resolution and notification letter to the Governor’s Office of Management and Budget and a copy to us as well to QCREDA Capitol Office, PO Box 9079, Springfield, IL 62791. Sincerely, Warren Ribley Executive Director ORDINANCE A SPECIAL ORDINANCE AUTHORIZING THE CEDING OF PRIVATE ACTIVITY BONDING AUTHORITY WHEREAS, the Internal Revenue Code of 1986 provides that the amount of private activity bonds which may be issued by the City of Galesburg (“City”) as a constitutional home rule unit is equal to its population multiplied by $ 130.00; and WHEREAS, the Illinois Private Activity Bond Allocation Act (30 ILCS 345/1 et seq.) provides, among other things, that the corporate authorities of any home rule unit may reallocate to a state agency any portion of its unused allocation of volume cap; and WHEREAS, the City of Galesburg has available year 2025 volume cap and desires to utilize this cap in cooperation with the Quad Cities Regional Economic Development Authority (QCREDA) to support the projects that will create jobs and expand the City’s tax base; NOW THEREFORE, be it ordained by the City Council of the City of Galesburg, Illinois: Section 1. Consent to Reallocate to QCREDA. The City hereby agrees to reallocate to the Quad Cities Regional Economic Development Authority its 2025 private activity volume bonding cap in the amount of $3,803,150. Said private activity volume bonding cap shall be used to support projects that will provide job opportunities and new investments. Section 2. Letter of Agreement. The City Finance Director is hereby authorized to execute a letter of agreement with QCREDA consenting to such allocation on behalf of the City as authorized. Section 3. Maintaining Records. The City Finance Director is hereby authorized to maintain such record of the allocation for the term of the bonds issued pursuant to such allocation. Section 4. Notice. The Mayor shall provide notice of such allocation to the Office of the Governor. Section 5. Effective Date. This ordinance shall be effective from and after its passage. ____________________________ _____________________________ Signed: Mayor Passed ___________________________ _____________________________ Attest: City Clerk Approved Date Office of the Governor Governor’s Office of Management and Budget Debt Management Unit-Volume Cap Submissions 555 W Monroe Street - Suite 1500 S GOMB Chicago IL 60661 Attention: Sophia Ronis Re Issuer: City of Galesburg Total 2025 Volume Cap Allocation: $3,803,150 Volume Cap Allocations granted, transferred, or reserved by Issuer resolution prior to May 1, 2025: 1. Principal Amount of Issue: 0 Bond Description N/A 2. Total Allocation Granted or Reallocated: $3,803,150 Reallocated to: Quad Cities Regional Economic Development Authority See attached ordinance. Sincerely, Mayor ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Motor Fuel Tax (MFT) Resolution for the 2025 intermittent resurfacing project. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend approval of the Motor Fuel Tax Resolution for the 2025 intermittent resurfacing project. BACKGROUND: At the February 17, 2025 meeting, City Council approved a MFT Maintenance Resolution in the amount of $1,375,000 for street maintenance for the 2025 calendar year. This included $300,000 for sealcoating work in the southeast section of the City, $275,000 for sealcoating and microsurfacing roads in the Soangetaha Subdivision, and $800,000 for intermittent resurfacing work. IDOT reviewed the plans and specifications for the projects and notified City staff that the intermittent resurfacing work could not be included in the City’s general maintenance work and needed to be under a construction section. This requires a different type of MFT resolution be approved for the resurfacing. City staff recommend approval of a separate MFT resolution in the amount of $800,000 for the 2025 intermittent resurfacing work. The MFT Maintenance Resolution that was previously approved is being recommended to be amended to remove the $800,000 for the resurfacing work under a separate item at this meeting. BUDGET IMPACT: There are sufficient funds budgeted for this work in the 2025 budget from the MFT Fund (Fund 11) SUPPORTING DOCUMENTS: 1.MFT Resolution 25-2012 BLR 09110 (Rev. 01/18/23) Resolution for Improvement Under the Illinois Highway Code Page 1 of 2Printed 04/01/25 Resolution Type Original Resolution Number Section Number 25-01003-69-RS BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency City of Galesburg Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract or Day Labor Contract . NoYes Is this project a bondable capital improvement? For Roadway/Street Improvements: Name of Street(s)/Road(s)Length (miles)Route From To Chambers Street 0.5 Fifth Street South Street Lincoln Park Drive 0.29 Structure over US 34 Treadwell Drive Locust Street 0.26 Knox Street South Street For Structures: Name of Street(s)/Road(s)Existing Structure No.Route Location Feature Crossed BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of HMA milling and resurfacing, removal and replacement of sidewalk ramps, removal and replacement of concrete curb and gutter, minor drainage work and other related work. 2. That there is hereby appropriated the sum of eight-hundred thousand and 00/100------------------------------------------------- --------------------------------------------------------------------------------- $800,000.00 Dollars () for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Name of Clerk Kelli Bennewitz Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency City of Galesburg in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Governing Body Type Council of Name of Local Public Agency City of Galesburg at a meeting held on Date April 07, 2025 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day 7th day of Month, Year April, 2025 . . BLR 09110 (Rev. 01/18/23) Resolution for Improvement Under the Illinois Highway Code Page 2 of 2Printed 04/01/25 (SEAL, if required by the LPA)Clerk Signature & Date Approved Regional Engineer Signature & Date Department of Transportation ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Supplemental Motor Fuel Tax (MFT) Maintenance Resolution for street maintenance for the 2025 calendar year. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend approval of the Supplemental Motor Fuel Tax Resolution for street maintenance for the 2025 calendar year. BACKGROUND: At the February 17, 2025 meeting, City Council approved a MFT Maintenance Resolution in the amount of $1,375,000 for street maintenance for the 2025 calendar year. This included $300,000 for sealcoating work in the southeast section of the City, $275,000 for sealcoating and microsurfacing roads in the Soangetaha Subdivision, and $800,000 for intermittent resurfacing work. IDOT reviewed the plans and specifications for the projects and notified City staff that the intermittent resurfacing work could not be included in the City’s general maintenance work and needed to be under a construction section. This requires a different type of MFT resolution be approved for the resurfacing. City staff recommend amending the previous MFT Maintenance Resolution to remove the $800,000 in intermittent resurfacing work. A different MFT resolution form for the intermittent resurfacing work is being presented to Council for approval at this meeting. BUDGET IMPACT: There are sufficient funds budgeted for this work in the 2025 budget from the MFT Fund (Fund 11) SUPPORTING DOCUMENTS: 1.Supplemental MFT Maintenance Resolution 25-2013 Resolution for Maintenance Under the Illinois Highway Code BLR 14220 (Rev. 12/13/22)Completed04/01/25 District 4 County Knox Resolution Number Resolution Type Supplemental Section Number 25-01003-66-GM BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Galesburg Illinois that there is hereby appropriated the sum of five-hundred Dollarsseventy-five thousand and 00/100--------------------------------------------------() $575,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from Beginning Date 01/01/25 to Ending Date 12/31/25 . BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that Local Public Agency Type City of Name of Local Public Agency Galesburg shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I Name of Clerk Kelli Bennewitz Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Galesburg in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Governing Body Type Council of Name of Local Public Agency Galesburg at a meeting held on Date 04/07/25 . IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day 7th day of Month, Year April, 2025 . (SEAL, if required by the LPA) Clerk Signature & Date APPROVED Regional Engineer Signature & Date Department of Transportation ____________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Bid recommendation for 2025 traffic paint supply. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Traffic Supervisor and Purchasing Agent recommend that the City Council approve the bid submitted by Davies Imperial Coatings Inc. in the amount of $33,605 for the purchase of white and yellow traffic paint for 2025. BACKGROUND: Annually, the city purchases both white and yellow traffic paint for use by the Street Division and Airport Division. The Traffic Section of the Street Division carefully reviewed and modified the specifications over the past few years to ensure that the paint will work effectively in the equipment utilized by the City. Further, specifications have been added requiring the paint to adequately dry within five minutes of application, which protects the City by reducing the number of complaints and claims filed due to paint transfer onto non-city vehicles. In addition to being advertised in the Register Mail and the city website, the bid packet was also emailed to known traffic paint vendors. Five vendors responded to this request. Davies Imperial Coatings Inc. submitted the low and best bid for this purchase in the amount of $33,605. This brand of paint has been utilized by the city in the past and has proved to meet the drying time requirements and work sufficiently in the machine. City staff recommend approval of this purchase. BUDGET IMPACT: There are sufficient funds in the budget utilizing both City Gas Tax (14) and Airport (20) funds for the purchase of this product for 2025. SUPPORTING DOCUMENTS: 1.Bid Tabulation 25-3007 CITY OF GALESBURG Bid Tabulation for Traffic Paint 2025 Date: 3/26/2025 Attended by: T.Miller/J.McNaught Quantity Unit Price Extension Quantity Unit Price Extension Ennis-Flint Inc Greensboror, NC 30 624.25$ 18,727.50$ 25 624.25$ 15,606.25$ 34,333.75$ Davies Imperial Coatings Inc Hammon, IN 30 616.00$ 18,480.00$ 25 605.00$ 15,125.00$ 33,605.00$ *Low and Best Diamond Vogel Inc Orange City, IA 30 No Bid 25 No Bid No Bid Diamond Vogel Inc Bloomington, IL 30 657.25$ 19,717.50$ 25 626.45$ 15,661.25$ 35,378.75$ Allstates Coatings Company Gladewater, TX 30 651.20$ 19,536.00$ 25 662.75$ 16,568.75$ 36,104.75$ White PaintCompany Yellow Paint Total ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 2 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Bids for driveway pavement replacement at the Brooks Street Fire Station. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, Fire Chief, and Purchasing Agent recommend approval of the bid in the amount of $33,437.33 from Illinois Civil Contractors, Inc. BACKGROUND: The project requires the Contractor to remove and replace a portion of the concrete driveway pavement in the main entrance to fire station. Also included in the work is replacement of the concrete driveway approach to the employee parking lot. Both concrete pavements have failed and are in need of replacement. The project was advertised in the Register Mail and on the City’s website. Eighteen (18) bid proposals were sent out and seven (7) bids were received. The low bidder for the project was Illinois Civil Contractors, Inc. in the amount of $33,437.33. The bid for this project was within the estimated amount anticipated for the work. It is anticipated the project will begin later this Spring and the Contractor has 10 working days to complete the project. BUDGET IMPACT: Sufficient funds are budgeted for this project in the Fire Fund (Fund 605). SUPPORTING DOCUMENTS: 1.Vendors Contacted 2.Bid Tabulation VENDORS CONTACTED: Gunther Construction Co., Galesburg, IL Brandt Construction, Milan, IL Laverdiere Construction, Macomb, IL McCarthy/Foley, Davenport, IA Illinois Civil Contractors, Inc., East Peoria, IL Hein Construction Co., Galesburg, IL Valley Construction Co., Rock Island, IL Otto Baum Co., Morton IL County Contractors, Inc., Quincy, IL 25-3008 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 2 of 2 Advanced Asphalt, Princeton, IL G.M. Sipes Construction, Inc., Rushville, IL Miller & Son Construction, Mackinaw, IL Stark Excavating, Bloomington, IL Phoenix Corporation, Port Byron, IL Lockwood Excavating & Construction, Galesburg, IL Miller Trucking and Excavating, Silvis, IL Fischer Excavating, Freeport, IL Centennial Contractors, Moline, IL CITY OF GALESBURG Purchasing Operating Under Council- Manager Government Since 1957 Brooks Street Fire Department Driveway BIDDER NAME: BIDDER ADDRESS: 03/26/2025 CITY/STATE/ZIP: ATTENDED BY: T.MILLER/R.MANGIERI/M.KIRGAN/B.SCHMITT UNIT UNIT UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 77 SY GEO FABRIC FOR GROUND STABILIZATION 28.88$ 2,223.76$ 5.00$ 385.00$ 15.98$ 1,230.46$ 3.34$ 257.18$ 63 SY AGG BASE COURSE TYPE B, 2"45.22$ 2,848.86$ 40.00$ 2,520.00$ 28.32$ 1,784.16$ 42.82$ 2,697.66$ 77 SY AGG BASE COURSE TYPE B, 8"89.67$ 6,904.59$ 42.00$ 3,234.00$ 28.77$ 2,215.29$ 45.37$ 3,493.49$ 59 SY PCC DRIVEWAY PAVMENT 6"158.83$ 9,370.97$ 155.00$ 9,145.00$ 145.95$ 8,611.05$ 120.24$ 7,094.16$ 77 SY PCC DRIVEWAY PAVMENT 10"197.11$ 15,177.47$ 190.00$ 14,630.00$ 159.77$ 12,302.29$ 135.29$ 10,417.33$ 40 SF PC CONC SIDEWALK 6 47.80$ 1,912.00$ 40.00$ 1,600.00$ 18.45$ 738.00$ 34.30$ 1,372.00$ 135 SY DRIVEWAY PAVEMENT REMOVAL 71.49$ 9,651.15$ 30.00$ 4,050.00$ 29.17$ 3,937.95$ 29.69$ 4,008.15$ 40 SF SIDEWALK REMOVAL 21.86$ 874.40$ 8.50$ 340.00$ 12.50$ 500.00$ 11.43$ 457.20$ 1 EA INLETS, TYPE B 4,247.10$ 4,247.10$ 3,500.00$ 3,500.00$ 3,075.00$ 3,075.00$ 2,725.73$ 2,725.73$ 1 EA INLET REMOVAL 677.82$ 677.82$ 1,200.00$ 1,200.00$ 950.00$ 950.00$ 914.43$ 914.43$ -$ -$ -$ -$ -$ -$ -$ -$ TOTAL COST 53,888.12$ 40,604.00$ 35,344.20$ 33,437.33$ BIDDER NAME: BIDDER ADDRESS: CITY/STATE/ZIP: UNIT UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL 77 SY GEO FABRIC FOR GROUND STABILIZATION 5.00$ 385.00$ 4.64$ 357.28$ 20.00$ 1,540.00$ 63 SY AGG BASE COURSE TYPE B, 2"8.50$ 535.50$ 22.41$ 1,411.83$ 40.00$ 2,520.00$ 77 SY AGG BASE COURSE TYPE B, 8"26.00$ 2,002.00$ 64.45$ 4,962.65$ 40.00$ 3,080.00$ 59 SY PCC DRIVEWAY PAVMENT 6"176.75$ 10,428.25$ 129.09$ 7,616.31$ 162.00$ 9,558.00$ 77 SY PCC DRIVEWAY PAVMENT 10"177.50$ 13,667.50$ 200.70$ 15,453.90$ 198.00$ 15,246.00$ 40 SF PC CONC SIDEWALK 6 47.50$ 1,900.00$ 28.27$ 1,130.80$ 30.00$ 1,200.00$ 135 SY DRIVEWAY PAVEMENT REMOVAL 80.00$ 10,800.00$ 106.63$ 14,395.05$ 5.00$ 675.00$ 40 SF SIDEWALK REMOVAL 16.00$ 640.00$ 19.20$ 768.00$ 10.00$ 400.00$ 1 EA INLETS, TYPE B 2,250.00$ 2,250.00$ 6,370.90$ 6,370.90$ 3,000.00$ 3,000.00$ 1 EA INLET REMOVAL 2,090.00$ 2,090.00$ 1,275.61$ 1,275.61$ 1,000.00$ 1,000.00$ TOTAL COST 44,698.25$ 53,742.33$ 38,219.00$ Bid Bond Bid BondBid Bond Morton, IL 61550 Galesburg, IL 61401 Mackinaw, IL 67155 Gunther Construction, div of UCM Miller & Son Construction Co. 866 N. Main Street 816 N Henderson St PO Box 289 Otto Baum Company, Inc. Lockwood Excavating & Construction, Inc. Brandt Construction Co.Verardo Construction LLC Illinois Civil Contractors, Inc. 945 Monmouth Blvd 700 4th Street West 8706 S Powell Road 420 Pinecrest Drive Bid Bond Galesburg, IL 61401 Milan, IL 61264 Bartonville, IL 61607 East Peoria, IL 61611 Section: 25-01502-55-GM Bid Date: Bid Bond Bid Bond Bid Bond ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 2 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Bids for miscellaneous sidewalk replacement at various locations within the City. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and Purchasing Agent recommend approval of the bid in the amount of $76,007.00 from Miller & Son Construction Co. BACKGROUND: The contract requires the Contractor to replace deteriorated sections of sidewalk at various locations within the City. The locations selected for replacement have been identified to need replacement due to their poor condition, which includes having trip hazards, non-compliant cross slope, and excessive settling and cracking. This work also helps to address a backlog of sidewalk repair requests made by residents. Locations to be replaced include Willard Street from Johnston Street to Fremont Street and Beecher Avenue from Fremont Street to Fifer Street. The project was advertised in the Register Mail and on the City’s website. Eighteen (18) bid proposals were sent out and six (6) bids were received. The low bidder for the project was Miller & Son Construction Co. in the amount of $76,007.00. The bid for this project was within the estimated amount anticipated for the work. It is anticipated the project will begin later this Spring and the Contractor has 25 working days to complete the project. BUDGET IMPACT: Sufficient funds are budgeted for this project in the City Gas Tax Fund (Fund 14). SUPPORTING DOCUMENTS: 1. Vendors Contacted 2.Bid Tabulation VENDORS CONTACTED: Gunther Construction Co., Galesburg, IL Brandt Construction, Milan, IL Laverdiere Construction, Macomb, IL McCarthy/Foley, Davenport, IA Illinois Civil Contractors, Inc., East Peoria, IL 25-3009 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 2 of 2 Hein Construction Co., Galesburg, IL Valley Construction Co., Rock Island, IL Otto Baum Co., Morton IL County Contractors, Inc., Quincy, IL Advanced Asphalt, Princeton, IL G.M. Sipes Construction, Inc., Rushville, IL Miller & Son Construction, Mackinaw, IL Stark Excavating, Bloomington, IL Phoenix Corporation, Port Byron, IL Lockwood Excavating & Construction, Galesburg, IL Miller Trucking and Excavating, Silvis, IL Fischer Excavating, Freeport, IL Centennial Contractors, Moline, IL CITY OF GALESBURG Purchasing Operating Under Council- Manager Government Since 1957 2025 Misc Sidewalk Replacement BIDDER NAME: BIDDER ADDRESS: 03/26/2025 CITY/STATE/ZIP: ATTENDED BY: T.MILLER/R.MANGIERI/M.KIRGAN UNIT UNIT UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 3 SY AGGREGATE BASE COURSE, T B, 6"239.07$ 717.21$ 25.00$ 75.00$ 117.00$ 351.00$ 108.07$ 324.21$ 2 SY PCC BASE COURSE, 8"283.37$ 566.74$ 300.00$ 600.00$ 612.00$ 1,224.00$ 384.58$ 769.16$ 2669 SF PCC SIDEWALK, 4"12.46$ 33,255.74$ 13.50$ 36,031.50$ 19.50$ 52,045.50$ 13.37$ 35,684.53$ 647 SF PCC SIDEWALK, 6"16.60$ 10,740.20$ 18.00$ 11,646.00$ 21.50$ 13,910.50$ 17.22$ 11,141.34$ 54 SF PCC SIDEWALK, 8"58.06$ 3,135.24$ 21.00$ 1,134.00$ 39.50$ 2,133.00$ 37.69$ 2,035.26$ 16 SF DETECTABLE WARNING 42.46$ 679.36$ 55.00$ 880.00$ 33.00$ 528.00$ 37.83$ 605.28$ 2 SY PAVEMENT REMOVAL 475.80$ 951.60$ 30.00$ 60.00$ 615.00$ 1,230.00$ 218.60$ 437.20$ 9 SY DRIVEWAY PAVEMENT REMOVAL 309.20$ 2,782.80$ 30.00$ 270.00$ 120.00$ 1,080.00$ 50.61$ 455.49$ 19 FT CURB REMOVAL 82.20$ 1,561.80$ 30.00$ 570.00$ 35.00$ 665.00$ 27.20$ 516.80$ 1716 SF SIDEWALK REMOVAL 3.52$ 6,040.32$ 2.50$ 4,290.00$ 4.50$ 7,722.00$ 5.19$ 8,906.04$ 19 FT CONCRETE CURB, TY B 189.95$ 3,609.05$ 65.00$ 1,235.00$ 70.00$ 1,330.00$ 153.35$ 2,913.65$ 1628 SF BRICK SIDEWALK REMOVAL 3.46$ 5,632.88$ 2.50$ 4,070.00$ 4.50$ 7,326.00$ 4.25$ 6,919.00$ 3370 SF AGGREGATE BASE COURSE, T B, 2" (SPL)3.19$ 10,750.30$ 7.00$ 23,590.00$ 2.00$ 6,740.00$ 1.77$ 5,964.90$ 60 SF BRICK PAVER REMOVAL & REINSTAL (SPL)58.49$ 3,509.40$ 30.00$ 1,800.00$ 94.75$ 5,685.00$ 86.77$ 5,206.20$ 1 L SUM MOBILIZATION 13,709.88$ 13,709.88$ 10,000.00$ 10,000.00$ 3,850.00$ 3,850.00$ 5,530.54$ 5,530.54$ 1 L SUM TRAFFIC CONTROL & PROTECTION (SPL)6,780.19$ 6,780.19$ 7,500.00$ 7,500.00$ 2,150.00$ 2,150.00$ 4,766.13$ 4,766.13$ TOTAL COST 104,422.71$ 103,751.50$ 107,970.00$ 92,175.73$ BIDDER NAME: BIDDER ADDRESS: CITY/STATE/ZIP: UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL 3 SY AGGREGATE BASE COURSE, T B, 6"200.00$ 600.00$ 100.00$ 300.00$ 2 SY PCC BASE COURSE, 8"850.00$ 1,700.00$ 200.00$ 400.00$ 2669 SF PCC SIDEWALK, 4"19.00$ 50,711.00$ 12.00$ 32,028.00$ 647 SF PCC SIDEWALK, 6"30.00$ 19,410.00$ 16.00$ 10,352.00$ 54 SF PCC SIDEWALK, 8"50.00$ 2,700.00$ 40.00$ 2,160.00$ 16 SF DETECTABLE WARNING 65.00$ 1,040.00$ 125.00$ 2,000.00$ 2 SY PAVEMENT REMOVAL 335.00$ 670.00$ 600.00$ 1,200.00$ 9 SY DRIVEWAY PAVEMENT REMOVAL 115.00$ 1,035.00$ 175.00$ 1,575.00$ 19 FT CURB REMOVAL 72.00$ 1,368.00$ 60.00$ 1,140.00$ 1716 SF SIDEWALK REMOVAL 6.00$ 10,296.00$ 4.00$ 6,864.00$ 19 FT CONCRETE CURB, TY B 260.00$ 4,940.00$ 110.00$ 2,090.00$ 1628 SF BRICK SIDEWALK REMOVAL 2.00$ 3,256.00$ 1.00$ 1,628.00$ 3370 SF AGGREGATE BASE COURSE, T B, 2" (SPL)6.50$ 21,905.00$ 1.00$ 3,370.00$ 60 SF BRICK PAVER REMOVAL & REINSTAL (SPL)165.00$ 9,900.00$ 65.00$ 3,900.00$ 1 L SUM MOBILIZATION 8,000.00$ 8,000.00$ 4,000.00$ 4,000.00$ 1 L SUM TRAFFIC CONTROL & PROTECTION (SPL)5,500.00$ 5,500.00$ 3,000.00$ 3,000.00$ TOTAL COST 143,031.00$ 76,007.00$ Bid BondBid Bond Milan, IL 61264 Mackinaw, IL 67155 Miller & Son Construction Co. 700 4th Street West PO Box 289 Brandt Construction Co. Section: 25-01003-67-GM Bid Date: Bid Bond Bid Bond Bid Bond Bid Bond Galesburg, IL 61401 Moline, IL 61265 Morton, IL 61550 East Peoria, IL 61611 Gunther Construction, div of UCM Centennial Contractors of the Quad Cities, Inc. Otto Baum Company, Inc.Illinois Civil Contractors, Inc. 816 N Henderson St 1505 46th Ave 866 N. Main Street 420 Pinecrest Drive User: Printed:04/01/2025 - 4:16PM shelms Transactions by Account Batch:00007.04.2025 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10407-00 66Degrees, LLC 2025 Google Workspace Renewal - KCSO Sheriff Portion 18,236.61 000009296903/31/2025 001-0000-10407-00 66Degrees, LLC 2025 Google Workspace Renewal - Township Portion 2,734.43 000009296903/31/2025 001-0000-10407-00 66Degrees, LLC 2025 Google Workspace Renewal - Election Portion 531.99 000009296903/31/2025 001-0000-10701-00 66Degrees, LLC 01/26-02/26 Google Workspace Renewal - Dispatch Portion 556.82 000009296903/31/2025 001-0000-10701-00 66Degrees, LLC 01/26-02/26 Google Workspace Renewal - City Portion 8,214.26 000009296903/31/2025 001-0000-10701-00 Magnet Forensics USA, Inc 1/26 - 3/26 Witness Bundle software 658.75 000009297903/31/2025 001-0000-10701-00 KnowBe4, Inc 01/26 - 05/26 - KnowBe4 Subscription 712.2503/31/2025 001-0000-10701-00 Magnet Forensics USA, Inc 1/26 - 3/26 Witness Bundle software 658.75 000009297903/31/2025 001-0000-10801-00 Advance Auto Parts Return of Starter Solenoid -28.9402/28/2025 001-0000-10801-00 Advance Auto Parts Filters 33.4003/31/2025 001-0000-10801-00 Advance Auto Parts Bulbs 13.9003/31/2025 001-0000-10801-00 Advance Auto Parts Filters 33.4003/31/2025 001-0000-10801-00 Advance Auto Parts Filters 50.1003/31/2025 001-0000-10801-00 Advance Auto Parts Wiper Blades 65.9203/31/2025 001-0000-10801-00 Pomp's Tire - Galesburg Tires 958.0803/31/2025 001-0000-10801-00 Interstate Battery Systems of Central IllinoisVehicle Batteries 472.9003/31/2025 001-0000-10801-00 Napa Auto Parts Fuse Holder 14.7603/31/2025 001-0000-32020-00 Brennan Ashby Refund Overpayment on Ticket #E035504 89.0003/31/2025 34,006.38Subtotal for Divison: 0000 001-0115-61000-00 Discount Printing Envelopes 360.0003/31/2025 360.00Subtotal for Divison: 0115 001-0120-55000-00 Jessica Pease Reimbursement WIN Dues - JPease 40.0003/31/2025 40.00Subtotal for Divison: 0120 001-0145-51010-00 Barash & Everett, LLC 02/25 Legal Fees - Administrative Hearing Officer 1,140.0003/31/2025 1,140.00Subtotal for Divison: 0145 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 1 25-8006 Account Number Vendor AmountDescription PO No Date 001-0160-51000-00 Credit Collection Partners 02/25 Service 26.2803/31/2025 001-0160-51000-00 Petty Cash - City Clerk Knox County Recorder - Recording Fees 189.0003/31/2025 001-0160-51500-00 Gatehouse Media Notice to Proposers Acct# 857927 132.1203/31/2025 001-0160-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 318.2603/31/2025 001-0160-51500-00 Gatehouse Media Public Information Meeting Acct# 857927 459.0003/31/2025 001-0160-51500-00 Gatehouse Media Notice to Proposers Acct# 857927 150.2803/31/2025 001-0160-59521-00 Knox County Humane Society 04/25 Animal Control Contract as per existing agreement 19,510.00 000009298103/31/2025 20,784.94Subtotal for Divison: 0160 001-0205-51000-00 US Sterling Capital Corp., Inc.Corebank 245.0003/31/2025 001-0205-51000-00 US Sterling Capital Corp., Inc.Gateway First Bank 245.0003/31/2025 001-0205-51000-00 US Sterling Capital Corp., Inc.Select Bank 240.0003/31/2025 730.00Subtotal for Divison: 0205 001-0207-55800-00 KnowBe4, Inc 05/25 - 12/25 - KnowBe4 Subscription 997.1503/31/2025 001-0207-55800-00 66Degrees, LLC 03/25-12/25 Google Workspace Renewal - City Portion 41,071.31 000009296903/31/2025 42,068.46Subtotal for Divison: 0207 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Debris/Trash - 1108 Grand Ave 4,087.3803/31/2025 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Debris/Trash - 239 Blaine 865.3503/31/2025 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Debris/Trash - 740 Whiting Ave 820.3503/31/2025 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Debris/Trash - 1092 Grand Ave 450.0003/31/2025 001-0306-55400-00 Kendall Zimmerman Call Out Fee - 109 Phillips St 50.0003/31/2025 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Debris/Trash - 657 E Brooks 60.0003/31/2025 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 798 E Brooks St 340.9403/31/2025 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Debris/Trash - 373 W Fourth 200.0003/31/2025 001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board UP Services - 1777 Grand Ave 470.6503/31/2025 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Debris/Trash - 993 Willard St 175.0003/31/2025 001-0306-55400-00 Kendall Zimmerman Removal/Disposal Yard Debris/Trash - 541 Peck St 3,582.9703/31/2025 001-0306-55800-00 City Blue Technologies, Llc 02/25 Service Contract 131.2503/31/2025 001-0306-62500-00 Advance Auto Parts Washer Pump #402 29.5003/31/2025 001-0306-62500-00 Ford of Galesburg Washer Pump #408 48.1303/31/2025 11,311.52Subtotal for Divison: 0306 001-0410-55800-00 City Blue Technologies, Llc 02/25 Service Contract 131.2503/31/2025 001-0410-62500-00 Advance Auto Parts Oil Filter #254 2.6503/31/2025 133.90Subtotal for Divison: 0410 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 2 Account Number Vendor AmountDescription PO No Date 001-0445-52500-00 Galesburg Sanitary Dist.02/25 Service 11.6802/28/2025 001-0445-55500-00 Ford of Galesburg Element 109.1203/31/2025 001-0445-55500-00 Ford of Galesburg Return Element -109.1203/31/2025 001-0445-55500-00 Napa Auto Parts Return Wiper Switch -64.5903/31/2025 001-0445-55500-00 Napa Auto Parts Wiper Switch 64.5903/31/2025 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Test #183 57.1903/31/2025 001-0445-55500-00 Nichols Diesel Service, Inc Credit State & Fed Test -57.0003/31/2025 001-0445-55500-00 Nichols Diesel Service, Inc State & Fed Test #601 57.1903/31/2025 001-0445-55700-00 American Pest Control Inc 03/25 Pest Service 40.0003/31/2025 001-0445-55700-00 Mechanical Service Inc.Replaced Filter & High Limit 291.5303/31/2025 001-0445-57500-00 Vestis 03/25 Service 85.6803/31/2025 001-0445-57500-00 Vestis 03/25 Service 85.6803/31/2025 001-0445-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 76.4203/31/2025 001-0445-62500-00 Advance Auto Parts Filters #152 87.0703/31/2025 001-0445-62500-00 Advance Auto Parts Brake Pads #152 53.2203/31/2025 001-0445-62500-00 Advance Auto Parts Return Brake Pads #152 -51.1803/31/2025 001-0445-62500-00 Ford of Galesburg Hose #166 136.2503/31/2025 001-0445-62500-00 Advance Auto Parts Brake Pads #152 51.1803/31/2025 001-0445-62500-00 Ford of Galesburg Fuel Filter Cup #152 61.4303/31/2025 001-0445-62500-00 Ford of Galesburg Bracket #152 55.8503/31/2025 001-0445-62500-00 Pomp's Tire - Galesburg Water #173 267.9403/31/2025 001-0445-62500-00 Napa Auto Parts Wiper Switch #904 136.6803/31/2025 001-0445-63000-00 Advance Auto Parts Lubricant 29.0503/31/2025 001-0445-63000-00 Napa Auto Parts Loom-Split 44.5003/31/2025 1,520.36Subtotal for Divison: 0445 001-0450-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 111.6903/31/2025 001-0450-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 111.6903/31/2025 001-0450-52500-00 Galesburg Sanitary Dist.02/25 Service 116.7902/28/2025 001-0450-55500-00 Nichols Diesel Service, Inc State & Fed Test #115 57.1903/31/2025 001-0450-55700-00 Michael Todd & Co., Inc.Return of Spray Paint -204.4801/30/2024 001-0450-55700-00 American Pest Control Inc 03/25 Pest Service 50.0003/31/2025 001-0450-55700-00 American Pest Control Inc 03/25 Pest Service 75.0003/31/2025 001-0450-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 112.3903/31/2025 001-0450-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 149.9803/31/2025 001-0450-62500-00 Mathis-Kelley Construction Sup Pointer Assembly #134A 460.4903/31/2025 001-0450-62500-00 Midstate Manufacturing, Inc.Hyd Line #121 76.3503/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0450-62500-00 Nichols Diesel Service, Inc Fitting #115 7.2903/31/2025 001-0450-62500-00 Advance Auto Parts Filter #125 13.3803/31/2025 001-0450-65500-00 Winter Equipment Company Plow Gauges 3,674.4303/31/2025 001-0450-66500-00 Galesburg Electric, Inc.Magnet, Strap 60.0403/31/2025 4,872.23Subtotal for Divison: 0450 001-0505-51000-00 Stephen L Woody 03/25 Polygraph Examinations 350.0003/31/2025 350.00Subtotal for Divison: 0505 001-0510-52300-00 West Central FS, Inc 99 gal LP Gas 183.1503/31/2025 001-0510-52500-00 Galesburg Sanitary Dist.02/25 Service 5.8402/28/2025 001-0510-54000-00 Russell Idle Cell Phone Allowance 23.0402/28/2025 001-0510-54500-00 Kyle A Winbigler Meals - Supervisor Training - Peoria IL - KWinbigler 35.0003/31/2025 001-0510-54500-00 Lane Mings Meals - Staff & Command - Peoria IL - LMings 35.0003/31/2025 001-0510-54500-00 Travis Smith Meals - Active Threat Assessment - Elmhurst IL - TSmith 160.0003/31/2025 001-0510-54500-00 Patrick Ruggles Meals - Active Threat Assessment - Elmhurst IL - PRuggles 160.0003/31/2025 001-0510-54500-00 Jared Tapscott Meals - Active Threat Assessment - Elmhurst IL - JTapscott 160.0003/31/2025 001-0510-54500-00 Lane Mings Meals - Staff & Command - Peoria IL - LMings 35.0003/31/2025 001-0510-54500-00 Kyle A Winbigler Meals - Supervisor Training - Peoria IL - KWinbigler 35.0003/31/2025 001-0510-54500-00 Kendra Rogers Meals - Interview & Interrogation - EMoline IL - KRogers 21.0003/31/2025 001-0510-54500-00 Kyle A Winbigler Meals - Staff & Command - Peoria IL - KWinbigler 35.0003/31/2025 001-0510-54500-00 Blake Carr Meals - Active Threat Assesment - Elmhust IL - BCarr 160.0003/31/2025 001-0510-54500-00 Kyle A Winbigler Meals - Staff & Command - Peoria IL - KWinbigler 35.0003/31/2025 001-0510-55000-00 Motorola Solutions, Inc 03/25 Service 104.0003/31/2025 001-0510-55500-00 Glasnovich Auto Body Buff and Touch up of Scratches #20 140.0003/31/2025 001-0510-55500-00 Municipal Electronics Inc Radars Certified 475.0003/31/2025 001-0510-55500-00 Glass Specialty Inc Windshield Replace #024 1,187.7803/31/2025 001-0510-55800-00 Magnet Forensics USA, Inc 3/25 - 12/25 Witness Bundle software 1,976.25 000009297903/31/2025 001-0510-55800-00 Flock Group Inc 2025 - Installation of 5 cameras and maintenance, year 1 of 2 18,950.00 000009297803/31/2025 001-0510-61000-00 Badge Frame, Inc Retirement Plate - PVannaken 21.0003/31/2025 001-0510-61000-00 Gregory R Flores Notice of Vehicle Impoundments, Cite/Release W/Notice to Appear 1,181.0003/31/2025 001-0510-61700-00 Tyler Technologies, Inc Printer Mount & Charger Unit 29 180.0003/31/2025 001-0510-61700-00 Tyler Technologies, Inc Printer Unit 29 630.0003/31/2025 001-0510-62500-00 Advance Auto Parts Brake Pads #30 43.6703/31/2025 001-0510-62500-00 Ford of Galesburg Mirror Glass #21 120.7303/31/2025 001-0510-65500-00 Mobile Communications America Inc Speaker Mic, Backet, Relay Coil 132.7503/31/2025 001-0510-66500-00 Stop Stick Ltd Cord Reel, Sleeve 137.0003/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0510-66500-00 Unmanned Vehicle Technologies Drone, Batteries, Charging Hub 818.0003/31/2025 001-0510-67500-00 Ray O'Herron Co., Inc.Pants - RIdle 224.6903/31/2025 27,404.90Subtotal for Divison: 0510 001-0525-54700-00 Grant Morris 02/25 Mileage Reimbursement - GMorris 83.3003/31/2025 83.30Subtotal for Divison: 0525 001-0550-52500-00 Galesburg Sanitary Dist.02/25 Service 5.8402/28/2025 001-0550-54500-00 Victoria Dowdal Meals & Fuel - Dispatcher Training - OakPark IL - VDowdal 107.0003/31/2025 001-0550-54500-00 Amanda Buck Meals - Dispatcher Training - OakPark IL - ABuck 79.0003/31/2025 001-0550-55800-00 66Degrees, LLC 03/25-12/25 Google Workspace Renewal - Dispatch Portion 2,784.08 000009296903/31/2025 001-0550-85500-00 Knox County Sheriff's Department 04/25 Share of Ambulance Service 674.8203/31/2025 001-0550-85500-00 Knox County Sheriff's Department 03/25 Share of Ambulance Service 674.8203/31/2025 4,325.56Subtotal for Divison: 0550 001-0605-52500-00 Galesburg Sanitary Dist.02/25 Service 175.1802/28/2025 001-0605-54500-00 City of Peoria, IL EMT Academy 1,900.00 000009293903/31/2025 001-0605-54500-00 City of Peoria, IL Station Stay for Fire and EMT Academy 4,250.00 000009293903/31/2025 001-0605-54500-00 City of Peoria, IL 12 Week Fire Academy 16,500.00 000009293903/31/2025 001-0605-55500-00 Getz Fire Equipment Co., Inc.Annual Service, HydrotestFire Extinguishers 268.4003/31/2025 001-0605-55500-00 Galesburg Welding, Inc Repair Roof Plates, Bent Plates 777.0003/31/2025 001-0605-55500-00 Legacy Fire Apparatus Repair of Intake Valve Leaking, Rebuild Intake 3,582.7903/31/2025 001-0605-55500-00 MES Service Company LLC Repair Fire Pro 250.0003/31/2025 001-0605-55500-00 MES Service Company LLC SCBA Regulator Repair, Covery Assy Flow Test 300.5203/31/2025 001-0605-55800-00 iWorQ Systems 03/25 - 12/25 - Service 3,416.6703/31/2025 001-0605-55800-00 Magnet Forensics USA, Inc 4/25 - 12/25 Witness Bundle software 1,976.25 000009297903/31/2025 001-0605-56000-00 Western IL. Firefighters Assoc.Fit Test Rental 100.0003/31/2025 001-0605-62500-00 Advance Auto Parts Filter #50 2.6503/31/2025 001-0605-62500-00 Napa Auto Parts Fuse, Breakers Veh 61 8.2803/31/2025 001-0605-67500-00 Chever Harkey Reimbursement for Honor Guard Collar Brass 36.0003/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - MLewis 72.0003/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - KShaw 28.0003/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Hat - BGleason 109.0003/31/2025 001-0605-67500-00 Ray O'Herron Co., Inc.Badge Seal - BSchmitt 151.1703/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts, Pants - KShaw 147.9703/31/2025 001-0605-67500-00 Ray O'Herron Co., Inc.Badge Seal - MCain 151.1703/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - JGrodjesk 60.0003/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - JGrodjesk 120.0003/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0605-67500-00 Midwest Uniform Supply, Inc Hat, Pants - KHolmberg 235.2003/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - JMoffitt 18.5603/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Shirt - JMoffitt 72.0003/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Hat - KHolmberg 10.0003/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Pants - JNelson 59.9903/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Hats - JMaher 49.5003/31/2025 001-0605-67500-00 Ray O'Herron Co., Inc.Badge, Brass - Lenz 22.0103/31/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Shirts - TBrackett 59.9903/31/2025 001-0605-67500-00 Ray O'Herron Co., Inc.Badge Seal - Lenz 143.0903/31/2025 001-0605-67500-00 Ray O'Herron Co., Inc.Badge Seal - BC 151.1703/31/2025 001-0605-67500-00 Ray O'Herron Co., Inc.Badge Seal - Capt 143.0903/31/2025 001-0605-67500-00 Ray O'Herron Co., Inc.Badge Seal - Deputy Chief 151.1703/31/2025 001-0605-68500-00 Linde Gas & Equipment Inc Misc Chemicals 18.0303/31/2025 001-0605-68500-00 Linde Gas & Equipment Inc Misc Chemicals 599.1503/31/2025 36,116.00Subtotal for Divison: 0605 001-0630-55500-00 Galesburg Communications, Inc.Reset RTU 90.0003/31/2025 90.00Subtotal for Divison: 0630 Subtotal for Fund 001 185,337.55 011-0000-66000-00 Compass Mineral America, Inc 2025 Supply of bulk rock salt 4,251.92 000009290603/31/2025 011-0000-66000-00 Compass Mineral America, Inc 2025 Supply of bulk rock salt 4,223.35 000009290603/31/2025 011-0000-66000-00 Compass Mineral America, Inc 2025 Supply of bulk rock salt 20,622.64 000009290603/31/2025 011-0000-66000-00 Compass Mineral America, Inc 2025 Supply of bulk rock salt 6,340.90 000009290603/31/2025 011-0000-66000-00 Compass Mineral America, Inc 2025 Supply of bulk rock salt 14,224.60 000009290603/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 315.50 000009291603/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 407.00 000009291103/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC class PP1 329.50 000009291703/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 203.50 000009291103/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 203.50 000009291103/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 749.31 000009291603/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 315.50 000009291603/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 305.25 000009291103/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 315.50 000009291603/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 315.50 000009291603/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 315.50 000009291603/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 6 Account Number Vendor AmountDescription PO No Date 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 915.75 000009291103/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 203.50 000009291103/31/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 631.00 000009291603/31/2025 55,189.22Subtotal for Divison: 0000 Subtotal for Fund 011 55,189.22 013-0000-51000-00 Decision Optimization Technology -Unites States LPPavement Management Services 41,000.00 000009278403/31/2025 013-0000-61700-00 Strictly Technology Mounts Double Socket Arm 172.04 000009290403/31/2025 013-0000-61700-00 Strictly Technology Mounts tablet holder 310.25 000009290403/31/2025 013-0000-61700-00 Strictly Technology Mounts Double Ball Mount with 2 Plates 290.70 000009290403/31/2025 013-0000-83100-00 Project Graduation Project Graduation - Donation for T-Shirts from Tabacco Grant 1,500.0003/31/2025 43,272.99Subtotal for Divison: 0000 Subtotal for Fund 013 43,272.99 014-0000-64500-00 Impact Recovery Systems Street Signs for South St 1,758.1703/31/2025 014-0000-66000-00 Core & Main Pipes 946.6803/31/2025 014-0000-66000-00 Galesburg Builders Supply, Inc Raising Ring 248.9503/31/2025 014-0000-66000-00 K-Tech Specialty Coatings Inc Beet Heet Salt Additive 9,397.31 000009296303/31/2025 014-0000-66000-00 Slavish, Inc.Grade Rings 3,326.4003/31/2025 014-0000-66000-00 Tickle Asphalt Co., Ltd.2025 Supply of High Performance Patch Mix 2,200.00 000009292203/31/2025 014-0000-66500-00 Michael Todd & Co., Inc.Hand Taper 61.1501/27/2025 014-0000-66500-00 Michael Todd & Co., Inc.Asphalt Rakes 222.1303/31/2025 18,160.79Subtotal for Divison: 0000 Subtotal for Fund 014 18,160.79 018-0000-55500-00 Nichols Diesel Service, Inc State & Fed Test #131 57.1903/31/2025 018-0000-62500-00 Key Equipment & Supply Co Cylinder #128 329.6903/31/2025 018-0000-62500-00 Advance Auto Parts Filter #100 2.6503/31/2025 389.53Subtotal for Divison: 0000 Subtotal for Fund 018 389.53 019-0000-10701-00 Illinois Dept of Agriculture 2026 - 2027 - Operator License - PHankins 60.0003/31/2025 019-0000-10701-00 Illinois Dept of Agriculture 2026 - 2027 - Operator License - CFones 60.0003/31/2025 019-0000-10701-00 Illinois Dept of Agriculture 2026 - 2027 - Operator License - ZParmenter 60.0003/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 7 Account Number Vendor AmountDescription PO No Date 019-0000-10701-00 Illinois Dept of Agriculture 2026 - 2027 - Operator License - DVandermeer 60.0003/31/2025 019-0000-10701-00 KnowBe4, Inc 01/26 - 05/26 - KnowBe4 Subscription 1,012.2503/31/2025 019-0000-10701-00 Illinois Dept of Agriculture 2026 - 2027 - Operator License - JAsbury 60.0003/31/2025 019-0000-10701-00 Illinois Dept of Agriculture 2026 -2027 - Operator License - LErickson 60.0003/31/2025 019-0000-10701-00 Status Share, LLC 01/26 - 04/26 - Rainout Line Annual Subscription 133.0003/31/2025 019-0000-10701-00 Illinois Dept of Agriculture 2026 - 2027 - Operator License - JPeters 60.0003/31/2025 019-0000-21506-00 CJ Pugh Refund of Gift Card 340.0003/31/2025 019-0000-33305-00 CJ Pugh Golf Fees -34.0003/31/2025 019-0000-33385-00 OSF Healthcare Refund Minus Non-Refundable Date Deposit Contract #1333 400.0003/31/2025 2,271.25Subtotal for Divison: 0000 019-1905-51000-00 US Sterling Capital Corp., Inc.Today's Bank Huntsville 100.8203/31/2025 019-1905-51500-00 WMOI - FM 02/25 Radio Ads 265.0003/31/2025 019-1905-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 111.6903/31/2025 019-1905-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 111.6903/31/2025 019-1905-51500-00 David B Munson Printed, Laminated Vinyl, Foam Board Signage 124.0003/31/2025 019-1905-51500-00 WGIL/WAAG/WLSR, Inc.02/25 Radio Ads 583.0003/31/2025 019-1905-51500-00 Choral Dynamics Ad - Choral Dynamics Program Booklet 250.0003/31/2025 019-1905-54500-00 Illinois Dept of Agriculture 2025 - Operator License - ZParmenter 30.0003/31/2025 019-1905-54500-00 Illinois Dept of Agriculture 2025 - Operator License - JPeters 30.0003/31/2025 019-1905-54500-00 Illinois Dept of Agriculture 2025 - Operator License - JAsbury 30.0003/31/2025 019-1905-54500-00 Illinois Dept of Agriculture 2025 - Operator License - LErickson 30.0003/31/2025 019-1905-55800-00 Status Share, LLC 04/25 - 12/25 - Rainout Line Annual Subscription 266.0003/31/2025 019-1905-55800-00 KnowBe4, Inc 05/25 - 12/25 - KnowBe4 Subscription 1,417.1503/31/2025 019-1905-59537-00 Knox County Metro Expo Co-Title Sponsorship of Animaniacs 10,000.0003/31/2025 13,349.35Subtotal for Divison: 1905 019-1910-52500-00 Galesburg Sanitary Dist.02/25 Service 75.9102/28/2025 019-1910-55700-00 AMP Companies Inc Replaced Blower Motor in Reheat Box 633.9203/31/2025 019-1910-55700-00 Johnson Controls Fire Protection LP Repairs to City Hall Elevator Act#375-000590290 5,945.75 000009297603/31/2025 019-1910-66000-00 Galesburg Electric, Inc.Light Bulbs,Lamp Holder, Recycle Lights, Nuts, Socket Extenders 1,652.2303/31/2025 8,307.81Subtotal for Divison: 1910 019-1911-52500-00 Galesburg Sanitary Dist.02/25 Service 210.2202/28/2025 019-1911-55700-00 AMP Companies Inc Installation of Condenser & Liquid Line Dryer 3,950.0003/31/2025 019-1911-55700-00 AMP Companies Inc Replaced and Fixed Receptacles In Police Chief & Investigations 2,331.3003/31/2025 019-1911-57500-00 Vestis 01/25 Service 26.7003/31/2025 019-1911-57500-00 Vestis 03/25 Service 26.7003/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 8 Account Number Vendor AmountDescription PO No Date 019-1911-57500-00 Vestis 03/25 Service 9.2003/31/2025 019-1911-57500-00 Vestis 03/25 Service 9.2003/31/2025 6,563.32Subtotal for Divison: 1911 019-1915-52500-00 Galesburg Sanitary Dist.02/25 Service 52.5502/28/2025 019-1915-55500-00 Nichols Diesel Service, Inc State & Fed Test #509 57.1803/31/2025 019-1915-55500-00 Nichols Diesel Service, Inc State & Fed Test #504 57.1903/31/2025 019-1915-55700-00 Knox County Landfill 02/25 Service Acct# 122 134.1602/28/2025 019-1915-55700-00 American Pest Control Inc 03/25 Pest Service 40.0003/31/2025 019-1915-55700-00 American Pest Control Inc 03/25 Pest Service 70.0003/31/2025 019-1915-55700-00 Royal Cleaning Services 03/25 Janitorial Services 610.0003/31/2025 019-1915-55700-00 Liqui-Green Lawn & Tree Care Spring, Summer, Fall Applications Cust# 7986-Square,PSB,City Hal 897.7503/31/2025 019-1915-55700-00 Lambasio, Inc.Pump Septic Tanks 374.0003/31/2025 019-1915-55700-00 Liqui-Green Lawn & Tree Care Spring, Summer, Fall Applications Cust# 8349- Park Plaza 114.0003/31/2025 019-1915-55700-00 Liqui-Green Lawn & Tree Care Spring, Summer, Fall Applications Cust# 8367 - HT,ON, Voyles 2,012.1003/31/2025 019-1915-57500-00 Vestis 03/25 Service 74.8603/31/2025 019-1915-57500-00 Vestis 03/25 Service 74.8603/31/2025 019-1915-57500-00 Vestis 03/25 Service 74.8603/31/2025 019-1915-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 125.2703/31/2025 019-1915-62500-00 Heritage Tractor LLC Deck & Mower Parts #539 619.1703/31/2025 019-1915-62500-00 Heritage Tractor LLC Drive Shaft #541 1,408.2803/31/2025 019-1915-62500-00 Advance Auto Parts Filters #539 40.5103/31/2025 019-1915-62500-00 Advance Auto Parts Gear Oil #525 27.2703/31/2025 019-1915-62500-00 Heritage Tractor LLC Deck Parts #541 403.4203/31/2025 019-1915-62500-00 Heritage Tractor LLC Filters #515 53.0603/31/2025 019-1915-62500-00 Heritage Tractor LLC Filters #515 53.0603/31/2025 019-1915-62500-00 Advance Auto Parts Turn Signal Switch #503 70.1803/31/2025 019-1915-62500-00 Advance Auto Parts Filter #541 27.8403/31/2025 019-1915-62500-00 Advance Auto Parts Filters #541 19.2703/31/2025 019-1915-62500-00 Advance Auto Parts Filter #519 9.9903/31/2025 019-1915-62500-00 Advance Auto Parts Filter #520 3.1003/31/2025 019-1915-62500-00 Advance Auto Parts Filter #520 28.1903/31/2025 019-1915-62500-00 Advance Auto Parts Filter #525 2.3203/31/2025 019-1915-62500-00 Advance Auto Parts Filters #540 41.8103/31/2025 019-1915-62500-00 Advance Auto Parts Filter #539 6.6003/31/2025 019-1915-62500-00 Advance Auto Parts Battery #532 150.3403/31/2025 019-1915-62500-00 Advance Auto Parts Battery #513 168.8303/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 9 Account Number Vendor AmountDescription PO No Date 019-1915-62500-00 Advance Auto Parts Brake Pads #516 47.0803/31/2025 019-1915-62500-00 Advance Auto Parts Filter #542 2.6503/31/2025 019-1915-62500-00 Advance Auto Parts Filters #577 13.0203/31/2025 019-1915-62500-00 Pomp's Tire - Galesburg Tire #525 150.0003/31/2025 019-1915-62500-00 MTI Distributing, Inc Rim #525 109.3403/31/2025 019-1915-62500-00 Pomp's Tire - Galesburg Tire #525 140.4403/31/2025 019-1915-62500-00 Napa Auto Parts Filter #519 12.4903/31/2025 019-1915-65500-00 Game Time Playground Equipment 822.7203/31/2025 019-1915-66000-00 Galesburg Lumber & Construciton Supply, LLCNuts, Bolts 40.0003/31/2025 019-1915-66000-00 Galesburg Welding, Inc Flattened Expanded Metal 162.0003/31/2025 9,401.76Subtotal for Divison: 1915 019-1920-54500-00 Illinois Dept of Agriculture 2025 - Operator License - PHankins 30.0003/31/2025 019-1920-55500-00 LTL Partners, Inc Spin Grinds, Relief Grind Reels, Sharpen Bedknives 1,900.0003/31/2025 019-1920-55700-00 American Pest Control Inc 03/25 Pest Service 55.0003/31/2025 019-1920-57500-00 Vestis 03/25 Service 58.2303/31/2025 019-1920-57500-00 Vestis 03/25 Service 58.2303/31/2025 019-1920-57500-00 Vestis 03/25 Service 58.2303/31/2025 019-1920-62500-00 Turfwerks Starter #565 176.0303/31/2025 019-1920-62500-00 Pomp's Tire - Galesburg Tire #567 84.5003/31/2025 019-1920-63500-00 Advanced Turf Solutions Solarous, Foliar-Pak 4,717.3003/31/2025 019-1920-63500-00 D & K Products Purchase of 50 gallons of Daconil Action fungicide 5,300.00 000009295503/31/2025 019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCPurchase of 6 cases of Anuew Growth Regulator 11,347.20 000009295403/31/2025 019-1920-63500-00 D & K Products Purchase of 7.5 gallons of Acelepryn Extra insecticide 5,100.00 000009295503/31/2025 019-1920-63500-00 D & K Products Purchase of 5 gallons of Posterity XT 1,280.00 000009295503/31/2025 019-1920-63500-00 D & K Products Purchase of 10 gallons of Barricade herbicide 1,590.00 000009295503/31/2025 019-1920-63500-00 D & K Products Purchase of 4 gallons of Primo Maxx growth regulator 1,268.00 000009295503/31/2025 019-1920-63500-00 D & K Products Purchase of 7 gallons of Posterity Forte 5,845.00 000009295503/31/2025 019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCpurchase 15 gallons of Millenium Ultra herbicide 1,632.00 000009295403/31/2025 019-1920-64000-00 Levelwear Inc Misc Clothing 652.1103/31/2025 019-1920-64000-00 Jaxson Maximus Inc Shirts, Pants, Shorts 2,619.9003/31/2025 019-1920-64000-00 Levelwear Inc Misc Clothing 242.3003/31/2025 019-1920-64000-00 Vice Sporting Goods Inc Golf Balls 1,386.6003/31/2025 019-1920-64000-00 Black Clover Enterprises, LLC Shorts, Pants for Resale 89.3203/31/2025 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 98.0003/31/2025 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 336.2603/31/2025 019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 501.7303/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 10 Account Number Vendor AmountDescription PO No Date 019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 128.7003/31/2025 019-1920-65500-00 All Star Pro Golf Merchandise Bags 306.6703/31/2025 019-1920-66000-00 MTI Distributing, Inc Nozzle Sets 935.0403/31/2025 019-1920-66000-00 MTI Distributing, Inc Sprinklers 1,452.8303/31/2025 019-1920-66500-00 MTI Distributing, Inc Hi-Power Wire and Valve Locator 858.4303/31/2025 019-1920-88300-00 DLL Finance LLC 2025 Lease of 52 Golf Carts & 1 Utility Vehicle as per agreemen 9,225.26 000009297003/31/2025 59,332.87Subtotal for Divison: 1920 019-1935-52500-00 Galesburg Sanitary Dist.02/25 Service 11.6802/28/2025 019-1935-55700-00 American Pest Control Inc 03/25 Pest Service 80.0003/31/2025 019-1935-57500-00 Vestis 03/25 Service 454.4803/31/2025 019-1935-57500-00 Vestis 03/25 Service 454.4803/31/2025 019-1935-57500-00 Vestis 03/25 Service 454.4803/31/2025 1,455.12Subtotal for Divison: 1935 019-1940-51400-00 Laci Washabaugh 03/24 - 03/27 - G-Force Volleyball Clinic - 5-6th 350.0003/31/2025 019-1940-51400-00 Knoxville Youth Basketball I-74 Girls & Boys Basketball Tournament - 50% Split Registration 1,441.3903/31/2025 019-1940-51400-00 Traci Sharp 03/24 - 03/27 - G-Force Volleyball Clinic 2-4th 350.0003/31/2025 019-1940-51400-00 Traci Sharp 03/24 - 03/27 - G-Force Volleyball Clinic 5-6th 350.0003/31/2025 019-1940-51400-00 Laci Washabaugh 03/24 - 03/27 - G-Force Volleyball Clinic - 2-4th 350.0003/31/2025 019-1940-56000-00 Galesburg CUSD #205 Custodial Fee for Renting Gym for I74 Basketball Tournament 903.0003/31/2025 019-1940-56000-00 Galesburg CUSD #205 Custodial Fee for Renting Gym for I74 Basketball Tournament 903.0003/31/2025 4,647.39Subtotal for Divison: 1940 019-1945-52500-00 Galesburg Sanitary Dist.02/25 Service 23.3602/28/2025 019-1945-55700-00 American Pest Control Inc 03/25 Pest Service 95.0003/31/2025 118.36Subtotal for Divison: 1945 019-1950-55700-00 American Pest Control Inc 03/25 Pest Service 55.0003/31/2025 55.00Subtotal for Divison: 1950 019-1955-52500-00 Galesburg Sanitary Dist.02/25 Service 262.7702/28/2025 019-1955-55700-00 American Pest Control Inc 01/25 Pest Service 40.0003/31/2025 019-1955-55700-00 American Pest Control Inc 03/25 Pest Service 40.0003/31/2025 342.77Subtotal for Divison: 1955 019-1960-52500-00 Galesburg Sanitary Dist.02/25 Service 221.9002/28/2025 019-1960-55700-00 American Pest Control Inc 03/25 Pest Service 40.0003/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 11 Account Number Vendor AmountDescription PO No Date 019-1960-55700-00 American Pest Control Inc 03/25 Pest Service 60.0003/31/2025 321.90Subtotal for Divison: 1960 019-1965-52500-00 Galesburg Sanitary Dist.02/25 Service 5.8402/28/2025 019-1965-54500-00 Illinois Dept of Agriculture 2025 - Operator License - DVandermeer 30.0003/31/2025 019-1965-55700-00 American Pest Control Inc 03/25 Pest Service 50.0003/31/2025 019-1965-55700-00 American Pest Control Inc 03/25 Pest Service 50.0003/31/2025 019-1965-57500-00 Vestis 03/25 Service 39.4403/31/2025 019-1965-57500-00 Vestis 03/25 Service 39.4403/31/2025 019-1965-57500-00 Vestis 03/25 Service 39.4403/31/2025 019-1965-62500-00 MTI Distributing, Inc Deck Parts #588 252.4103/31/2025 019-1965-62500-00 Advance Auto Parts Filters #583 20.7703/31/2025 019-1965-62500-00 Advance Auto Parts Battery #583 135.9903/31/2025 019-1965-62500-00 Advance Auto Parts Filters #588 155.7603/31/2025 019-1965-62500-00 Pomp's Tire - Galesburg Tire #588 70.5003/31/2025 019-1965-62500-00 Scott Equipment, LLC Spindle Belt #585 287.5003/31/2025 019-1965-65500-00 Scott Equipment, LLC Line Round, Oil 81.0003/31/2025 1,258.09Subtotal for Divison: 1965 019-1975-54500-00 Illinois Dept of Agriculture 2025 - Operator License - CFones 30.0003/31/2025 019-1975-55500-00 Nichols Diesel Service, Inc State & Fed Test #144 57.1803/31/2025 019-1975-55500-00 Nichols Diesel Service, Inc State & Fed Test #106 57.1903/31/2025 019-1975-62500-00 Drake Scruggs Equipment, Inc Vacuum Breaker #103 232.3303/31/2025 376.70Subtotal for Divison: 1975 Subtotal for Fund 019 107,801.69 020-0000-62500-00 Birkeys Farm Store, Inc Pivot Pin #360 103.4103/31/2025 020-0000-62500-00 Birkeys Farm Store, Inc Filters #352 257.7003/31/2025 020-0000-62500-00 Alta Construction Equipment Illinois, LLC Mirror Assembly #357 273.1303/31/2025 020-0000-62500-00 Advance Auto Parts Filter #356 5.7503/31/2025 020-0000-62500-00 Advance Auto Parts Filter #356 28.1903/31/2025 020-0000-62500-00 Advance Auto Parts Sealant #360 29.0503/31/2025 020-0000-62500-00 Pomp's Tire - Galesburg Tire #356 169.8603/31/2025 020-0000-65500-00 Scott Equipment, LLC Line Round, Oil 69.0003/31/2025 020-0000-66000-00 Michael Todd & Co., Inc.Windsock Throat 214.9903/31/2025 1,151.08Subtotal for Divison: 0000 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 12 Account Number Vendor AmountDescription PO No Date Subtotal for Fund 020 1,151.08 021-0000-54500-00 Andrew Johnson Lodging - Incident Management Class -Champaign IL- CHarkey 24-53 500.0003/31/2025 021-0000-66500-00 REP Fitness LLC Blackwing bench 24-56 599.99 000009287603/31/2025 021-0000-66500-00 REP Fitness LLC Parts for equipment 24-56 1,277.65 000009287603/31/2025 021-0000-66500-00 REP Fitness LLC Ares 2.0 cable attachment 24-56 3,280.47 000009287603/31/2025 5,658.11Subtotal for Divison: 0000 Subtotal for Fund 021 5,658.11 023-0000-51500-00 Gatehouse Media Notice to Bidders Acct# 857927 132.1203/31/2025 023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Inspection & Abatement Design - 526 W South 1,686.1103/31/2025 023-0000-55420-00 Klingner & Associates, P.C. - Architectural GroupAsbestos Inspection & Abatement Design - 325 S Chambers 2,279.3003/31/2025 023-0000-83100-00 J.P. Benbow, Inc.Furnace Installation - 450 E Fourth St 3,788.6003/31/2025 023-0000-83100-00 M.K. Groom Construction, Inc.Rebuilt Front & Back Porch Stairs & Railings - 290 Phillips St 4,180.0003/31/2025 12,066.13Subtotal for Divison: 0000 Subtotal for Fund 023 12,066.13 024-0000-51000-00 Great Eastern Mgmt., Inc.First Credit Bank 245.0003/31/2025 024-0000-51000-00 Bruner, Cooper and Zuck, Inc.Consulting Service-Lease Area for National Railroad Hall of Fame 1,000.0003/31/2025 024-0000-51000-00 US Sterling Capital Corp., Inc.Fieldpoint Private Bank & Trust 229.4803/31/2025 024-0000-83100-00 Galesburg Museums, Inc 04/25 Discovery Depot Grant 8,333.3303/31/2025 024-0000-88300-00 Michael Breslin 04/25 Parking Lot Lease 311.6003/31/2025 024-0000-88300-00 Patrick Breslin 04/25 Parking Lot Lease 311.6003/31/2025 10,431.01Subtotal for Divison: 0000 Subtotal for Fund 024 10,431.01 030-0000-10701-00 KnowBe4, Inc 01/26 - 05/26 - KnowBe4 Subscription 37.5003/31/2025 030-0000-10701-00 66Degrees, LLC 01/26-02/26 Google Workspace Renewal - ParaTransit Portion 127.68 000009296903/31/2025 030-0000-10701-00 66Degrees, LLC 01/26-02/26 Google Workspace Renewal - Fixed Route Transit Porti 113.49 000009296903/31/2025 030-0000-10701-00 KnowBe4, Inc 01/26 - 05/26 - KnowBe4 Subscription 75.0003/31/2025 353.67Subtotal for Divison: 0000 030-0320-52500-00 Galesburg Sanitary Dist.02/25 Service 22.7702/28/2025 030-0320-54500-00 Kraig Boynton Mileage - RTAC Spring Conference - Springfield IL - KBoynton 92.4003/31/2025 030-0320-55500-00 Galesburg Communications, Inc.02/25 - 05/25 800 Dispatch 408.2402/28/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 13 Account Number Vendor AmountDescription PO No Date 030-0320-55500-00 Nichols Diesel Service, Inc State & Fed Tests #467 & #469 115.5002/28/2025 030-0320-55500-00 Nichols Diesel Service, Inc State & Fed Tests - 463 58.5003/31/2025 030-0320-55500-00 Nichols Diesel Service, Inc State & Fed tests #461 58.5002/28/2025 030-0320-55700-00 USA LIFT - Service Paratransit portion of the lift repairs. 7,288.88 000009296602/28/2025 030-0320-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Transit 250.00 000009290203/31/2025 030-0320-55700-00 Howe Overhead Doors, Inc.Door & Operator Serv. -Cable, Fittings, Long Stem Rollers,Hinges 272.2503/31/2025 030-0320-55700-00 Howe Overhead Doors, Inc.Replaced Operator 1,300.0003/31/2025 030-0320-55700-00 J F Ahern Fixed Trouble with Pull Station 515.5702/28/2025 030-0320-55800-00 66Degrees, LLC 03/25-12/25 Google Workspace Renewal - ParaTransit Portion 638.39 000009296903/31/2025 030-0320-55800-00 KnowBe4, Inc 05/25 - 12/25 - KnowBe4 Subscription 105.0003/31/2025 030-0320-62500-00 Napa Auto Parts Return Oil -2.9402/28/2025 030-0320-62500-00 Ford of Galesburg Clock Spring 98.8603/31/2025 030-0320-62500-00 Ford of Galesburg Hose Assembly, Tube Assembly, Steering Assembly 485.9602/28/2025 030-0320-62500-00 Midwest Transit Equipment, Inc.Microswitch Adapter, Stow Kit 735.4402/28/2025 030-0320-62500-00 Napa Auto Parts Oil Seal, Bearing Set, Bearing Cone, Brake Rotor Hub 331.0003/31/2025 030-0320-62500-00 Napa Auto Parts Clamp, Hanger 57.8603/31/2025 030-0320-62500-00 Napa Auto Parts UJoint 27.2202/28/2025 030-0320-62500-00 Napa Auto Parts Fleet Pads, Steering Stabilizer, Tie Rods 349.9402/28/2025 030-0320-62500-00 Napa Auto Parts Bearing Set, Bearings, Seals, Sway Bar Link & Bushing 191.0403/31/2025 030-0320-62500-00 Napa Auto Parts Return Alternator and Core Deposit -383.1902/28/2025 030-0320-62500-00 Napa Auto Parts Pads 97.9903/31/2025 030-0320-62500-00 Napa Auto Parts Ac/Heater Switch 20.4803/31/2025 030-0320-62500-00 Napa Auto Parts Shocks 128.3802/28/2025 030-0320-62500-00 O'Reilly Auto Parts Clamp 11.9403/31/2025 030-0320-62500-00 Napa Auto Parts Wire, Toggle 31.0903/31/2025 030-0320-62500-00 Napa Auto Parts Core Deposit Return -72.0002/28/2025 030-0320-62510-00 Herr Petroleum Corp 272.1 Gal Unleaded Ethanol 743.34 000009287903/31/2025 030-0320-62510-00 Herr Petroleum Corp 236.8 Gal Unleaded Ethanol 662.30 000009287903/31/2025 030-0320-62510-00 Herr Petroleum Corp 188.5 Gal Unleaded Ethanol 526.97 000009287903/31/2025 030-0320-62510-00 Herr Petroleum Corp 314.6 Gal Unleaded Ethanol 879.90 000009287903/31/2025 030-0320-62510-00 Herr Petroleum Corp 167.5 Gal Unleaded Ethanol 457.59 000009287903/31/2025 16,505.17Subtotal for Divison: 0320 030-0370-52500-00 Galesburg Sanitary Dist.02/25 Service 53.1402/28/2025 030-0370-54500-00 Kraig Boynton Mileage - RTAC Spring Conference - Springfield IL - KBoynton 92.4003/31/2025 030-0370-55500-00 Nichols Diesel Service, Inc State & Fed Tests #2002 57.0002/28/2025 030-0370-55500-00 Nichols Diesel Service, Inc State & Fed tests #2001 57.0002/28/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 14 Account Number Vendor AmountDescription PO No Date 030-0370-55500-00 Getz Fire Equipment Co., Inc.Inspection of Vehicle System, On Site Service 845.0003/31/2025 030-0370-55500-00 Eastern Iowa Tire Disposal of Tires 138.0003/31/2025 030-0370-55500-00 Galesburg Communications, Inc.02/25 - 05/25 800 Dispatch 381.0202/28/2025 030-0370-55700-00 USA LIFT - Service Fixed route portion of the lift repairs. 7,288.88 000009296602/28/2025 030-0370-55700-00 American Pest Control Inc 03/25 Pest Service 65.0003/31/2025 030-0370-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Transit 250.00 000009290203/31/2025 030-0370-55700-00 Howe Overhead Doors, Inc.Replaced Operator 1,300.0003/31/2025 030-0370-55700-00 Howe Overhead Doors, Inc.Adjusted Track & Jackshaft Operator 150.0003/31/2025 030-0370-55700-00 J F Ahern Fixed Trouble with Pull Station 515.5702/28/2025 030-0370-55800-00 KnowBe4, Inc 05/25 - 12/25 - KnowBe4 Subscription 52.5003/31/2025 030-0370-55800-00 66Degrees, LLC 03/25-12/25 Google Workspace Renewal - Fixed Route Transit Porti 567.46 000009296903/31/2025 030-0370-57500-00 Cintas, Inc 03/25 Service 329.3403/31/2025 030-0370-57500-00 Cintas, Inc 03/25 Service 329.3403/31/2025 030-0370-57500-00 Cintas, Inc 03/25 Service 244.5503/31/2025 030-0370-62500-00 Napa Auto Parts Stemco 245.4603/31/2025 030-0370-62500-00 Napa Auto Parts Filter 60.8903/31/2025 030-0370-62500-00 Napa Auto Parts Cutting Wheel 13.5603/31/2025 030-0370-62500-00 Napa Auto Parts Rear Axle 6.9402/28/2025 030-0370-62500-00 Ascendance Trucks Eastern Iowa LLC Filter 199.1403/31/2025 030-0370-62500-00 Advance Auto Parts Refund Couplers -72.1603/31/2025 030-0370-62500-00 Advance Auto Parts Couplers 72.1603/31/2025 030-0370-62500-00 Advance Auto Parts Couplers 72.1603/31/2025 030-0370-62500-00 Ascendance Trucks Eastern Iowa LLC Gaskets 235.2603/31/2025 030-0370-62500-00 Napa Auto Parts Wiper Blade 74.4403/31/2025 030-0370-62510-00 Herr Petroleum Corp 389.5 Gal Diesel #2 1,149.88 000009287903/31/2025 030-0370-62510-00 Herr Petroleum Corp 311.3 Gal Diesel #2 909.52 000009287903/31/2025 030-0370-63000-00 Napa Auto Parts Shop Towels 57.5602/28/2025 030-0370-65500-00 Napa Auto Parts Tape 20.3403/31/2025 030-0370-65500-00 Napa Auto Parts Lubricant 42.4503/31/2025 030-0370-65500-00 Napa Auto Parts Thread Locker 59.9803/31/2025 030-0370-65500-00 Napa Auto Parts Sealant Foam 29.1803/31/2025 030-0370-65500-00 Napa Auto Parts Brake Lube 22.6503/31/2025 15,915.61Subtotal for Divison: 0370 Subtotal for Fund 030 32,774.45 051-0000-55700-00 Liqui-Green Lawn & Tree Care Spring, Summer, Fall Applications Cust# 8350 - Softball Fields 1,282.5003/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 15 Account Number Vendor AmountDescription PO No Date 1,282.50Subtotal for Divison: 0000 Subtotal for Fund 051 1,282.50 053-0000-51000-00 Great Eastern Mgmt., Inc.Home Savings Bank 299.1803/31/2025 299.18Subtotal for Divison: 0000 Subtotal for Fund 053 299.18 054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupConstruction Admin Hawthorne Pool Renovation, Phase 2 1,022.50 000009254903/31/2025 054-0000-51000-00 US Sterling Capital Corp., Inc.Patriot Bank 360.9903/31/2025 054-0000-83100-00 McAllister Walter Urban Agriculture Incentive for Libby's Corner 929.69 000009244503/31/2025 054-0000-83100-00 McAllister Walter Urban Agriculture Incentive for Libby's Corner 1,247.89 000009244503/31/2025 054-0000-83100-00 McAllister Walter Urban Agriculture Incentive for Libby's Corner 4,832.64 000009244503/31/2025 8,393.71Subtotal for Divison: 0000 Subtotal for Fund 054 8,393.71 058-0000-51000-00 US Sterling Capital Corp., Inc.Bath Savings Institution 184.5903/31/2025 184.59Subtotal for Divison: 0000 Subtotal for Fund 058 184.59 059-0000-51000-00 US Sterling Capital Corp., Inc.Financial Federal Bank 298.0803/31/2025 298.08Subtotal for Divison: 0000 Subtotal for Fund 059 298.08 061-0000-10701-00 66Degrees, LLC 01/26-02/26 Google Workspace Renewal - water Portion 268.91 000009296903/31/2025 061-0000-20101-00 MARK SCHWIETER Refund Check 008951-001, 1722 S SEMINARY ST 40.5104/01/2025 061-0000-20101-00 DEREK OLER Refund Check 059146-000, 1328 FLORENCE AVE 60.4204/01/2025 061-0000-20101-00 CHADWICK TORRISON Refund Check 065925-000, 1743 N CHERRY ST 28.1603/18/2025 061-0000-20101-00 BARBARA ROSEBERRY Refund Check 016484-002, 2011 CHRISTINE DR 72.2303/26/2025 061-0000-20101-00 PIONEER REAL ESTATE SERVICES Refund Check 065866-000, 60 SHELDON ST 93.3603/26/2025 061-0000-20101-00 ROBERT LONG Refund Check 058394-009, 1422 ARCADIA DR 47.5603/26/2025 061-0000-20101-00 RANDY WILSON Refund Check 009147-003, 938 ARNOLD ST 79.9903/26/2025 061-0000-20101-00 THOMAS LEVERETT Refund Check 065388-001, 863 S ACADEMY ST 100.5104/01/2025 061-0000-20101-00 STEVEN SHUNICK Refund Check 054810-000, 997 DAYTON DR 71.8903/19/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 16 Account Number Vendor AmountDescription PO No Date 061-0000-20101-00 THOMAS SIEGEL Refund Check 046738-000, 141 KNOX HWY 31 91.4803/12/2025 061-0000-20101-00 LACI KLEIN Refund Check 007020-001, 1063 WILLARD ST 41.8003/26/2025 061-0000-20101-00 GAVIN PHILLIPS Refund Check 049485-001, 549 LOMBARD ST 55.3304/01/2025 061-0000-20101-00 RC LAWN CARE & LANDSCAPING LLCRefund Check 065247-000, 1671 GRAND AVE 103.6103/26/2025 061-0000-20101-00 PET SUPPLIES PLUS HOLDING LLC Refund Check 056070-000, 2472 VETERANS DR 125.0003/31/2025 061-0000-20101-00 CASSIDY RIGGS Refund Check 066083-000, 696 OLIVE ST 58.0804/01/2025 061-0000-20101-00 DENISE JOHNSON Refund Check 056346-001, 642 E SOUTH ST 91.2903/18/2025 061-0000-20101-00 KATHY PIERCE Refund Check 053472-001, 1557 RONALD RD 92.2403/18/2025 061-0000-20101-00 WILLARD LINE Refund Check 016694-000, 473 COLUMBUS AVE 71.3303/12/2025 061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-201, 217 BLAIR ST 79.4703/18/2025 061-0000-20101-00 DOROTHY KAJENCKI Refund Check 059061-000, 1140 PINE TREE LN 54.1303/26/2025 061-0000-20101-00 FOLLMER SUHOMSKI INVESTMENTS LLCRefund Check 062167-011, 510 IRWIN ST 59.9804/01/2025 061-0000-20101-00 WESLEY HEATON Refund Check 067340-000, 1303 MONROE ST 1.5403/12/2025 061-0000-20101-00 FIRST CHURCH OF THE OPEN BIBLE Refund Check 012627-003, 696 MAPLE AVE 73.3603/26/2025 061-0000-20101-00 JULIE GOMEZ Refund Check 059085-001, 1601 BEECHER AVE 106.4604/01/2025 061-0000-20101-00 JULIE DAWSON Refund Check 061967-000, 594 OLIVE ST 49.1303/12/2025 061-0000-20101-00 ROGER HAGERTY Refund Check 007167-077, 746 E SOUTH ST 100.5104/01/2025 061-0000-20101-00 GEORGE FARQUER Refund Check 044760-000, 887 W SOUTH ST 80.1703/12/2025 061-0000-20101-00 PAUL FISHER Refund Check 017483-005, 1057 MCCLURE ST 101.9803/12/2025 061-0000-20101-00 FHP INVESTMENTS LLC Refund Check 045228-040, 1057 GARDEN LN 122.3303/26/2025 061-0000-20101-00 JUANITA MARTINEZ Refund Check 038948-000, 83 W SANBORN ST 116.1903/26/2025 061-0000-20101-00 RYAN MOLEK Refund Check 051547-001, 955 N WEST ST 20.1703/31/2025 061-0000-20101-00 LOREN WRIGHT Refund Check 014092-001, 925 DAYTON DR 4 6.7404/01/2025 061-0000-20101-00 JOSEPH TUSZYNSKI Refund Check 011765-009, 1707 FLORENCE AVE 92.2204/01/2025 061-0000-20101-00 LEANNE DUNN Refund Check 053729-002, 1441 S CHERRY ST 72.3104/01/2025 061-0000-20101-00 JOSE HERNANDEZ Refund Check 059814-000, 1160 W GROVE ST 84.2203/18/2025 061-0000-20101-00 DAVID DOWERS Refund Check 062845-004, 1158 FAMILY CT 140.1703/12/2025 061-0000-20101-00 RICKY DELACRUZ Refund Check 049022-006, 760 PHILLIPS ST 10.6604/01/2025 061-0000-20101-00 XIAOYU HE Refund Check 066468-001, 1508 N CHERRY ST 110.0803/18/2025 061-0000-20101-00 JENNIFER HYMAN Refund Check 024463-000, 110 COUNTRY ELMS EST 10.8003/18/2025 061-0000-20101-00 TORI FIELD Refund Check 054495-001, 517 IOWA CT 322.1203/12/2025 061-0000-20101-00 JOSEPH HACKETT Refund Check 065851-000, 2862 MONTAGUE DR 101.1103/18/2025 061-0000-20101-00 ERIN BROWN Refund Check 045369-001, 1058 LOMBARD ST 55.1803/26/2025 061-0000-20101-00 MICHAEL BERN Refund Check 054471-000, 1997 W LOSEY ST 72.4103/26/2025 061-0000-20101-00 ALEXANDRA BURMOOD Refund Check 068010-000, 1823 GRAND AVE 76.1904/01/2025 061-0000-20101-00 JAIME ALVAREZ Refund Check 055886-001, 1042 W BERRIEN ST 20.7003/31/2025 061-0000-20101-00 KEVIN BOONE ESTATE Refund Check 046446-001, 243 W LOSEY ST 138.1003/12/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 17 Account Number Vendor AmountDescription PO No Date 061-0000-51000-00 US Sterling Capital Corp., Inc.Solera National Bank 240.0003/31/2025 061-0000-51000-00 Pace Analytical Services LLC Water Testing 25.0003/31/2025 061-0000-51000-00 Farnsworth Group, Inc.Well #7 Siting Study and Test Well Observation 3,600.00 000009292403/31/2025 061-0000-51000-00 Great Eastern Mgmt., Inc.Bank of Houston 240.0003/31/2025 061-0000-51000-00 Credit Collection Partners 02/25 Service 12.5003/31/2025 061-0000-51500-00 Sebis Direct Inc 02/25 UB Printing Services 981.8303/31/2025 061-0000-52000-00 OnSite Partners ProjectCo LLC 02/25 Service 7,424.4002/28/2025 061-0000-52300-00 Nicor Gas 02/25 Service Acct# 14-51-15-5411 6 4,798.7202/28/2025 061-0000-52300-00 Nicor Gas 02/25 Service Acct# 20-72-70-1000 9 100.9602/28/2025 061-0000-52500-00 Galesburg Sanitary Dist.02/25 Service 163.5002/28/2025 061-0000-55700-00 Waste Management, Inc.03/25 Service Cust ID# 64537-23004 22.7203/31/2025 061-0000-55700-00 Waste Management, Inc.03/25 Service Cust ID# 06892-63006 127.1403/31/2025 061-0000-55700-00 Royal Cleaning Services 03/25 Janitorial Services 563.0003/31/2025 061-0000-55700-00 MAS Rigging Inc 2025 Annual Hoist Inspections 2,750.0003/31/2025 061-0000-55700-00 American Pest Control Inc 03/25 Pest Service 55.0003/31/2025 061-0000-55700-00 American Pest Control Inc 03/25 Pest Service 40.0003/31/2025 061-0000-55800-00 66Degrees, LLC 03/25-12/25 Google Workspace Renewal - Water Portion 1,344.57 000009296903/31/2025 061-0000-59300-00 UniFirst First Aid Corp Refill of First Aid Supplies 142.7003/31/2025 061-0000-62510-00 Herr Petroleum Corp 166.5 Diesel #2 486.46 000009288303/31/2025 061-0000-65500-00 Midstate Manufacturing, Inc.Modify Coupler 480.7503/31/2025 061-0000-65500-00 Core & Main Filter 72.0003/31/2025 061-0000-65500-00 Custom Wash One Inc Spring Unloader, Flow Switch 404.0003/31/2025 061-0000-65500-00 Electro-Mechanical Resources, Inc Check/Test Run Pressure Washer Motor/GFI Cord 67.5003/31/2025 061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncCA6 CRUSHED WHITE STONE - DELIVERED 527.68 000009290003/31/2025 061-0000-66000-00 Core & Main Repair Clamps 946.7403/31/2025 061-0000-66000-00 Galesburg Builders Supply, Inc Premier Cold Mix 419.9003/31/2025 061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncFA-1 FILL SAND DELIVERED 456.44 000009290003/31/2025 061-0000-66000-00 Core & Main Oil Plugs, Oil 137.5903/31/2025 061-0000-66000-00 Core & Main Couplings 463.5003/31/2025 061-0000-66000-00 Core & Main Tapping Sleeves 528.7603/31/2025 061-0000-66000-00 Core & Main Repair Clamps 150.2603/31/2025 061-0000-66000-00 Core & Main Repair Clamps 901.5603/31/2025 061-0000-66000-00 Core & Main Meter Sets 850.0003/31/2025 061-0000-66000-00 Core & Main Couplings 632.0003/31/2025 061-0000-66700-00 Core & Main Meters 1,098.0003/31/2025 061-0000-66700-00 Core & Main Meters 515.0003/31/2025 061-0000-68500-00 USA Bluebook, Inc.Misc Chemicals 155.4103/31/2025 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 18 Account Number Vendor AmountDescription PO No Date 061-0000-68500-00 IDEXX Distribution Inc.Misc Chemicals 1,186.0703/31/2025 061-0000-68500-00 IDEXX Distribution Inc.Misc Chemicals 336.9403/31/2025 061-0000-68500-00 IDEXX Distribution Inc.Misc Chemicals 1,866.6503/31/2025 061-0000-68700-00 Core & Main Meters 1,220.0003/31/2025 40,407.38Subtotal for Divison: 0000 Subtotal for Fund 061 40,407.38 067-0000-51000-00 US Sterling Capital Corp., Inc.F&M Bank 240.0003/31/2025 067-0000-51500-00 Sebis Direct Inc 02/25 UB Printing Services 490.8403/31/2025 730.84Subtotal for Divison: 0000 Subtotal for Fund 067 730.84 078-0000-10460-00 Mid-West Truckers Association, Inc.02/06/25 Service 150.0003/31/2025 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 01/09/25 - Acct# 133860908 135.9603/31/2025 078-0000-56535-00 OSF St Mary Medical Center Workers Comp - DOS 11/27/24 - Acct# 131636003 199.6003/31/2025 078-0000-56535-00 OSF Occupational Medicine Workers Comp DOS 03/03/25 Acct# 0022525400 107.9103/31/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/26/25 - Acct# AA16113941 227.2103/31/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/21/25 - Acct# AA16113941 228.6403/31/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 03/10/25 - Acct# AA16113941 280.8903/31/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/25/25 - Acct# AA16113941 228.6403/31/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 02/28/25 - Acct# AA16113941 280.8903/31/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 03/05/25 - Acct# AA16113941 280.8903/31/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 03/06/25 - Acct# AA16113941 280.8903/31/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine Workers Comp - DOS 03/11/25 - Acct# AA16113941 224.9003/31/2025 078-0000-67500-00 Ray O'Herron Co., Inc.Light Bars, Sirens 4,415.0003/31/2025 7,041.42Subtotal for Divison: 0000 Subtotal for Fund 078 7,041.42 Report Total: 530,870.25 AP-Transactions by Account (04/01/2025 - 4:16 PM)Page 19 Check Date Check #Vendor Name Description Account #Amount 3/13/2025 100785 Ameren Illinois 02/25 Service Acct# 8160477133 019-1911-52000 46.88 3/13/2025 100785 Ameren Illinois 02/25 Service Acct# 1003220178 001-0450-52000 80.00 3/13/2025 100785 Ameren Illinois 02/25 Service Acct# 0312325454 001-0450-52000 99.29 3/13/2025 100785 Ameren Illinois 02/25 Service Acct# 1819317616 001-0450-52000 58.83 3/13/2025 100785 Ameren Illinois 02/25 Service Acct# 8714586251 019-1925-52000 21.48 3/13/2025 100785 Ameren Illinois 02/25 Service Acct# 8714586251 001-0450-52000 90.96 3/13/2025 100785 Ameren Illinois 02/25 Service Acct# 6225909615 020-0000-52000 38.37 3/13/2025 100785 Ameren Illinois 02/25 Service Acct# 6289167057 001-0450-52000 49.46 3/13/2025 0 Beau Lehnhausen Meals - Fire Academy Week4 - Peoria IL - BLehnhausen 001-0000-10706 123.00 3/13/2025 0 Constellation Newenergy Inc 02/25 Service Acct# 204250116-88144 020-0000-20102 38.43 3/13/2025 0 Constellation Newenergy Inc 02/25 Service Acct# 204250116-88144 019-0000-20102 50.55 3/13/2025 0 Constellation Newenergy Inc 02/25 Service Acct# 204250116-88144 001-0000-20102 1,089.97 3/13/2025 0 James Nelson Meals - Fire Academy Week4 - Peoria IL - JNelson 001-0000-10706 123.00 3/13/2025 0 Jeffrey R Cervantez 01/06 AV Services 001-0160-59516 120.00 3/13/2025 0 Jeffrey R Cervantez 01/21 AV Services 001-0160-59516 120.00 3/13/2025 0 Jeffrey R Cervantez 02/03 AV Services 001-0160-59516 120.00 3/13/2025 100786 Jordan I Anastasoff Refund from Vehicle Impound Release Fee 001-0000-32015 500.00 3/13/2025 0 Kyle Shaw Meals - Fire Academy Week4 - Peoria IL - KShaw 001-0000-10706 123.00 3/13/2025 0 Mike Hines 03/12 -Officiated VBall - 2 Games 019-1940-51400 80.00 3/13/2025 0 Oneida Network Services, Inc 03/25 Internet - Acct# 1101994 -Kerzi 001-0207-54000 50.00 3/13/2025 0 Waste Management, Inc.02/25 Service Cust#5-33430-33004 067-0000-59502 215,797.72 3/14/2025 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 293.20 3/14/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 3/20/2025 0 360 Party Zone LLC Minority/Woman Owned Business Startup incentive for 360 Party Zo 054-0000-83100 420.00 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0115-88300 90.99 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0305-55500 20.31 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0205-88300 106.68 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0145-55500 15.87 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0605-88300 146.06 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 061-0000-88300 124.64 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 067-0000-55500 20.32 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0110-55500 15.87 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0306-55500 73.63 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0410-88300 48.73 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0605-55500 253.88 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 030-0320-88300 29.27 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0120-88300 31.28 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0115-55500 63.47 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0305-88300 32.49 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 019-1905-88300 89.51 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 019-1920-88300 21.05 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0306-88300 107.23 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 078-0000-55500 15.88 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 030-0320-55500 31.75 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0205-55500 63.47 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 019-1920-55500 63.48 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0550-55500 349.13 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 030-0370-55500 31.74 Advance Checks and ACH Payments as of 4/1/2025 Page 1 Check Date Check #Vendor Name Description Account #Amount 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 061-0000-55500 170.12 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0110-88300 31.28 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0145-88300 31.28 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 078-0000-88300 31.28 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0510-88300 200.72 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 030-0370-88300 29.28 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0410-55500 30.47 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0120-55500 15.87 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 067-0000-88300 16.63 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 019-1905-55500 66.02 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0550-88300 189.62 3/20/2025 0 Advanced Business Systems Inc Monthly Copier Service 001-0510-55500 158.70 3/20/2025 0 Amanda Larson Minority/Woman owned Business Startup incentive.054-0000-83100 200.00 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 019-0000-20102 16,244.70 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 020-0000-20102 2,437.33 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 024-0000-20102 79.61 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 024-0000-20102 75.98 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 061-0000-20102 26,126.65 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 018-0000-20102 212.69 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 001-0000-20102 22,924.74 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 030-0000-20102 3,030.31 3/20/2025 100858 Ameren Illinois 02/25 Service - Acct# 2530045779 001-0450-52000 42.14 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 019-0000-20102 349.03 3/20/2025 100858 Ameren Illinois 02/25 Service Acct# 01147-55694 061-0000-20102 1,069.08 3/20/2025 0 Beau Lehnhausen Meals - Fire Academy Week 5- Peoria IL - BLehnhausen 001-0000-10706 123.00 3/20/2025 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 151.00 3/20/2025 0 Illinois Department of Revenue 02/25 Sales Tax 019-1940-84000 1.00 3/20/2025 0 Illinois Department of Revenue 02/25 Sales Tax 019-1940-84000 182.00 3/20/2025 0 Illinois Department of Revenue 02/25 Sales Tax 019-1960-84000 209.00 3/20/2025 0 Illinois Department of Revenue 02/25 Sales Tax 019-1940-84000 57.00 3/20/2025 0 Illinois Department of Revenue 02/25 Sales Tax 019-1920-84000 471.00 3/20/2025 0 Illinois Department of Revenue 02/25 Sales Tax 019-1940-84000 6.00 3/20/2025 100859 ILLOWA 03/27 ILLOWA Training - 4 Inspectors 001-0306-54500 80.00 3/20/2025 0 IMRF 02/25 IMRF Contributions 001-0000-20311 151,602.11 3/20/2025 0 James Nelson Meals - Fire Academy Week 5- Peoria IL - JNelson 001-0000-10706 123.00 3/20/2025 0 Knox County Athletic Club LLC Minority/Woman owned Southside Occupancy Incentive 054-0000-83100 10,000.00 3/20/2025 0 Kyle Shaw Meals - Fire Academy Week 5- Peoria IL - KShaw 001-0000-10706 123.00 3/20/2025 100860 Midwest Group Benefits Monthly Flexible Benefit Admin Fees 001-0120-56506 56.00 3/20/2025 100861 Pekin Insurance Co.04/25 Life Insurance Premiums - Fire 001-0605-47500 135.30 3/20/2025 100861 Pekin Insurance Co.04/25 Life Insurance Premiums - Police 001-0510-47500 135.30 3/20/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00 3/20/2025 0 Revize, LLC Manual migration and addition of AI ChatBot as part of Revize 4 001-0207-55800 5,000.00 3/20/2025 0 T TECH 02/25 UB ACH Fees 061-0000-51000 747.19 3/20/2025 0 T TECH 02/25 UB ACH Fees 067-0000-51000 373.59 3/20/2025 0 Western Illinois Regional Council - CAA CO#1 IHDA Housing Repair and Accessibility Grant -377 S Chambers 013-0000-83100 5,547.83 3/27/2025 0 360 Party Zone LLC Minority/Woman Owned Business Startup incentive for 360 Party Zo 054-0000-83100 128.60 3/27/2025 0 Andrea Marty Minority/Woman owned Business Startup - The Griffin 054-0000-83100 313.08 3/27/2025 0 Beau Lehnhausen Meals - Peoria Fire Academy Week# 6 - BLenhausen 001-0000-10706 123.00 3/27/2025 0 BlueCross BlueShield of Illinois 04/25 Health Insurance Premiums 078-0000-20315 460,032.32 3/27/2025 0 Breakthru Beverage Illinois, LLC Liquor for Concessions 019-1920-64125 273.00 Page 2 Check Date Check #Vendor Name Description Account #Amount 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0110-47500 100.80 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0120-47500 45.36 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 018-0000-47500 45.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Vision Insurance Premium 078-0000-20315 3,025.81 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0605-47500 180.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 017-0000-47500 10.80 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 019-1905-47500 136.80 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 061-0000-47500 212.85 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0205-47500 208.80 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0510-47500 453.60 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 019-1920-47500 72.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0410-47500 108.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0115-47500 72.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0207-47500 63.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 024-0000-47500 40.44 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 014-0000-47500 72.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0450-47500 63.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0445-47500 27.00 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 020-0000-47500 7.20 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 030-0370-47500 58.50 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0306-47500 167.28 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 030-0320-47500 58.50 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 023-0000-47500 5.40 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 078-0000-47500 14.04 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 067-0000-47500 1.80 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0305-47500 39.48 3/27/2025 0 Dearborn National Life Insurance Co.04/25 Life Insurance Premium 001-0550-47500 93.60 3/27/2025 0 Direct Energy Business Payment for INV# 250310056227422 - Acct# 1872675 019-1915-52000 51.99 3/27/2025 0 Direct Energy Business Payment for INV# 250420056304989- Acct# 1872655 019-1925-52000 20.11 3/27/2025 0 Direct Energy Business Payment for INV# 250420056304977 - Acct# 1872624 001-0450-52000 69.20 3/27/2025 0 Direct Energy Business Payment for INV# 250420056304985 - Acct# 1872642 019-1920-52000 55.58 3/27/2025 0 Direct Energy Business Payment for INV# 250430056312959 - Acct# 1872700 001-0450-52000 51.41 3/27/2025 0 Direct Energy Business Payment for INV# 250430056312963- Acct# 1872718 019-1915-52000 114.74 3/27/2025 0 Direct Energy Business Payment for INV# 250420056304996 - Acct# 1872660 019-1950-52000 45.37 3/27/2025 0 Direct Energy Business Payment for INV# 250430056312964 - Acct# 1872719 001-0450-52000 41.03 3/27/2025 0 Direct Energy Business Payment for INV# 250420056304998 - Acct# 1872664 001-0450-52000 45.73 3/27/2025 0 Direct Energy Business Payment for INV# 250430056312961 - Acct# 1872710 019-1955-52000 1,347.12 3/27/2025 0 Direct Energy Business Payment for INV# 250430056312956 - Acct# 1872691 019-1915-52000 59.79 3/27/2025 0 Direct Energy Business Payment for INV# 250420056304981- Acct# 1872634 001-0450-52000 50.16 3/27/2025 0 Direct Energy Business Payment for INV# 250430056312962 - Acct# 1872714 019-1915-52000 40.32 3/27/2025 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 138.70 3/27/2025 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 246.20 3/27/2025 0 J W Summy Contracting Corp.IDHA Housing Repair and Accessibility (HRAP) Grant 377 S Chamber 013-0000-83100 43,405.00 3/27/2025 0 James Nelson Meals - Peoria Fire Academy Week# 6 - JNelson 001-0000-10706 123.00 3/27/2025 100862 Knox County Recorders Office File 10 Weed/Trash/Demo Liens 001-0160-51300 75.00 3/27/2025 0 Kyle Shaw Meals - Peoria Fire Academy Week# 6 - KShaw 001-0000-10706 123.00 3/27/2025 100863 Paul Vannaken OAF - Drug Enforcement Funds 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Selective Insurance - 03/25 -12/25 Flood Insurance Ranney Bldg 078-0000-56531 2,676.75 4/1/2025 0 Bank of Montreal Midstate - Filter Cleaning #554 019-1920-55500 14.00 4/1/2025 0 Bank of Montreal 360 Training - Basset & Food Handler Certs - MWhetstine 019-1920-54500 22.99 4/1/2025 0 Bank of Montreal Menards - Bushings 061-0000-66500 64.74 4/1/2025 0 Bank of Montreal Pro-Ware - ACA IRS Reporting Software 001-0120-55800 698.00 4/1/2025 0 Bank of Montreal Reflective Apparel - Safety Apparel for New Employees 061-0000-67500 83.74 4/1/2025 0 Bank of Montreal Galesburg Electric - Flashlight 061-0000-66500 58.70 4/1/2025 0 Bank of Montreal GDIT FAA - Drone Registration with FAA 001-0207-55800 5.00 4/1/2025 0 Bank of Montreal Menards - Marking Flags 014-0000-64500 8.97 4/1/2025 0 Bank of Montreal Walmart - Wall Chargers 001-0605-66500 63.42 4/1/2025 0 Bank of Montreal HyVee - Drinks for Parents Night Out 019-1940-64000 5.00 4/1/2025 0 Bank of Montreal Petes Autobody - Repair of Veh #169 Struck 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31.98 4/1/2025 0 Bank of Montreal Chamber of Commerce - Sunrise Leadership Breakfast - Hovind 001-0605-54500 32.00 4/1/2025 0 Bank of Montreal USA BlueBook - Discharge Hose 061-0000-66500 461.96 4/1/2025 0 Bank of Montreal Menards - Paint Thinner 061-0000-66500 39.86 4/1/2025 0 Bank of Montreal Menards - Pipe Fittings 019-1920-66000 13.85 4/1/2025 0 Bank of Montreal Selective Insurance- 3/25-12/25 Flood Insurance Well #2 078-0000-56531 1,561.50 4/1/2025 0 Bank of Montreal Midstate Manufacturing - Pressure Fittings 019-1920-66000 21.20 4/1/2025 0 Bank of Montreal Amazon - Car Floor Mats for Detective cars 001-0510-65500 179.98 4/1/2025 0 Bank of Montreal Lowes - Battery 014-0000-66500 239.00 4/1/2025 0 Bank of Montreal Menards - Lumber 019-1915-66000 350.62 4/1/2025 0 Bank of Montreal Amazon - Ice Packs, Markers for Admission -Boys I-74 Tournament 019-1940-64000 39.67 4/1/2025 0 Bank of Montreal Fleetmate - Tax - MFoutch 030-0000-10407 62.50 4/1/2025 0 Bank of Montreal Amazon - CD Sleeves, CD Burner, USB Port 001-0510-61700 101.67 4/1/2025 0 Bank of Montreal Amazon - You & Me Craft Night Supplies 019-1940-64000 40.96 4/1/2025 0 Bank of Montreal CDWg - Temperature Sensor 001-0510-61700 350.00 4/1/2025 0 Bank of Montreal WPS - Tax - JMoser 001-0000-10407 379.86 4/1/2025 0 Bank of Montreal 100 Club of IL - Officer/Dispatcher Wellness Convention 001-0550-54500 350.00 4/1/2025 0 Bank of Montreal Amazon - Air Duster, Colored Paper 001-0115-61000 116.05 4/1/2025 0 Bank of Montreal SHI - Phone Adapter 001-0207-61700 64.96 4/1/2025 0 Bank of Montreal Uber - BChockley 001-0000-10407 27.61 4/1/2025 0 Bank of Montreal Amazon - Floor Mats 001-0510-65500 89.99 4/1/2025 0 Bank of Montreal IL Enterprise Zone Association - 2025 Annual Membership 001-0305-55000 200.00 4/1/2025 0 Bank of Montreal AFFI Honor Guard - Lodging for Honor Guard Members -#24-38 021-0000-54500 781.77 4/1/2025 0 Bank of Montreal FirstNet - 01/25 Service 001-0000-20102 674.42 4/1/2025 0 Bank of Montreal McDonalds -Meals-Turf Conference-DesMoines IA- MMiles 019-1920-54500 10.38 4/1/2025 0 Bank of Montreal Amazon - Lung Packs for CPR Training 001-0510-67500 97.98 4/1/2025 0 Bank of Montreal Gannett - Register Mail Subscription 001-0110-55000 14.99 4/1/2025 0 Bank of Montreal Phillips 66 - Fuel Truck #153 061-0000-62510 95.09 4/1/2025 0 Bank of Montreal Menards - Infrared Heater, Air Fresheners 001-0450-65000 114.44 4/1/2025 0 Bank of Montreal Amazon - Drone Hard Case 001-0510-61700 59.99 4/1/2025 0 Bank of Montreal GoDaddy - 2025 Domain Renewal 001-0207-55800 67.98 4/1/2025 0 Bank of Montreal Sling - Online Scheduling Program 019-1905-55800 127.07 4/1/2025 0 Bank of Montreal Lowes - Return of Battery 014-0000-66500 (239.00) 4/1/2025 0 Bank of Montreal Amazon - Misc Clay Craft Supplies 019-1940-64000 57.57 4/1/2025 0 Bank of Montreal Menards - Misc Building Supplies for Single Story Cans 001-0605-66000 566.78 4/1/2025 0 Bank of Montreal Dave's Auto Body - Squad #27 Repairs 078-0000-56597 1,553.50 4/1/2025 0 Bank of Montreal USGA Membership - 2025 Yearly Membership 019-1920-55000 175.00 4/1/2025 0 Bank of Montreal Callaway - Gloves & Golf Balls for Resale 019-1920-64000 300.96 4/1/2025 0 Bank of Montreal Callaway - Golf Balls for Resale 019-1920-64000 76.56 4/1/2025 0 Bank of Montreal Chamber of Commerce - Sunrise Leadership Breakfast - Bennewitz 001-0115-54500 32.00 4/1/2025 0 Bank of Montreal Office Specialists - 02/25 Service 030-0000-20102 100.52 Page 8 Check Date Check #Vendor Name Description Account #Amount 4/1/2025 0 Bank of Montreal Lowes - Box Beam Level 014-0000-66500 109.00 4/1/2025 0 Bank of Montreal Chamber of Commerce - Sunrise Leadership Breakfast - Miller 001-0105-54500 32.00 4/1/2025 0 Bank of Montreal Menards - Lumber 019-1915-66000 98.64 4/1/2025 0 Bank of Montreal Cielitos Cafe - OT Meal for Snow Plow - 8 Employees 019-1915-68000 115.31 4/1/2025 0 Bank of Montreal Bosch - Debit Memo for Tiered Charge 030-0000-10407 15.69 4/1/2025 0 Bank of Montreal Wilson Paper Co - Degreaser 001-0450-65500 48.45 4/1/2025 0 Bank of Montreal Amazon - Buccal Swabs 001-0510-66500 48.50 4/1/2025 0 Bank of Montreal Galesburg Electric - Garage Door Openers 061-0000-66500 90.00 4/1/2025 0 Bank of Montreal Menards - Wall Pad Hardware 019-1960-66000 3.50 4/1/2025 0 Bank of Montreal Office Specialists - 02/25 Service 067-0000-20102 31.39 4/1/2025 0 Bank of Montreal Illinois Tollway - Deposit & Funding for IPass Account 030-0000-10713 30.00 4/1/2025 0 Bank of Montreal Midstate - Filter Cleaning #559 019-1920-55500 12.00 4/1/2025 0 Bank of Montreal Comfort Suites - Lodging for Bridge Class - RMangieri 001-0410-54500 474.81 4/1/2025 0 Bank of Montreal National Fire Academy - Meal Ticket - Harms 001-0605-54500 259.52 4/1/2025 0 Bank of Montreal Amazon - Desk Chair Mats 001-0550-61000 719.96 4/1/2025 0 Bank of Montreal Menards - Brake Cleaner 001-0450-65500 41.88 4/1/2025 0 Bank of Montreal Menards - Foam Weatherstripping 019-1910-66000 13.41 4/1/2025 0 Bank of Montreal Menards - Laundry Tub Mount 019-1930-66000 38.99 4/1/2025 0 Bank of Montreal Tru Hilton Hotel-Lodging K-9 Training-NapervilleTaylor,Thompson 001-0510-54500 115.96 4/1/2025 0 Bank of Montreal Love's - Tax - DPoland 001-0000-10407 0.62 4/1/2025 0 Bank of Montreal Bound Tree - Refund of Shipping 001-0000-10407 (5.86) 4/1/2025 0 Bank of Montreal Advance Auto Parts - Fuel Additive 061-0000-62500 63.12 4/1/2025 0 Bank of Montreal Amazon - Desk Chair Mat 001-0510-61000 179.99 4/1/2025 0 Bank of Montreal Farm King - Misc Safety Clothes 019-1975-67500 35.96 4/1/2025 0 Bank of Montreal Wilson Paper Co - Car Wash Concentrate 001-0450-65500 74.25 4/1/2025 0 Bank of Montreal Menards - Magnet, Drives 061-0000-66500 12.46 4/1/2025 0 Bank of Montreal Walmart - Misc Snacks & Seasonal Decor for Staff Appreciation 019-1955-64000 29.23 4/1/2025 0 Bank of Montreal HyVee - Fuel for Saws 019-1975-62510 19.50 4/1/2025 0 Bank of Montreal Office Specialists - 02/25 Service 001-0000-20102 2,436.14 4/1/2025 0 Bank of Montreal Menards - Pails, Wall Chargers 001-0450-65000 82.87 4/1/2025 0 Bank of Montreal Chamber of Commerce - Sunrise Leadership Breakfast - Gugliotta 001-0305-54500 32.00 4/1/2025 0 Bank of Montreal Walmart - Water for Concessions -Girls I-74 Tournament 019-1940-64000 6.98 4/1/2025 0 Bank of Montreal Menards - PVC Piping 061-0000-66000 26.70 4/1/2025 0 Bank of Montreal New China -Meals-Turf Conference-DesMoines IA- MMiles 019-1920-54500 17.11 4/1/2025 0 Bank of Montreal Snap On Tools - Bit Set 030-0370-66500 353.00 4/1/2025 0 Bank of Montreal Farm King - Boots 061-0000-67500 144.95 4/1/2025 0 Bank of Montreal University of IL - Transportation Highway Engineering Conference 001-0410-54500 225.00 4/1/2025 0 Bank of Montreal Amazon - Desk Calendar 001-0410-61000 17.99 4/1/2025 0 Bank of Montreal Galesburg Electric - Pipe Wrench 061-0000-66500 131.73 4/1/2025 0 Bank of Montreal HyVee- Food for Employee Development Program 001-0110-58500 28.97 4/1/2025 0 Bank of Montreal NFPA - 2025 Annual Membership Renewal 001-0306-55000 114.99 4/1/2025 0 Bank of Montreal FirstNet - 01/25 Service 019-0000-20102 174.96 4/1/2025 0 Bank of Montreal Lowes - Galvanized Coupling 019-1920-66000 5.16 4/1/2025 0 Bank of Montreal InquireHire - Background Check - MW 078-0000-51000 69.22 4/1/2025 0 Bank of Montreal Amazon - Game Balls - Boys I-74 Basketball Tournament 019-1940-64000 319.80 4/1/2025 0 Bank of Montreal Love's - Hose Spring #135 001-0450-62500 9.99 4/1/2025 0 Bank of Montreal Iowa Turfgrass Institute-Conference Registration-DesMoines-MMile 019-1920-54500 350.00 4/1/2025 0 Bank of Montreal Harbor Freight - Gloves 019-1975-67500 9.95 4/1/2025 0 Bank of Montreal Lowes - Plug 019-1920-66000 10.98 4/1/2025 0 Bank of Montreal Walmart - Misc Kitchen Supplies #24-33 021-0000-68000 204.12 Page 9 Check Date Check #Vendor Name Description Account #Amount 4/1/2025 0 Bank of Montreal Holiday Inn Express - Lodging for Bridge Class - RMangieri 001-0410-54500 477.80 4/1/2025 0 Bank of Montreal Amazon - Gimble Guard 001-0510-61700 19.99 4/1/2025 0 Bank of Montreal Walmart - Misc Kitchen Supplies #24-33 021-0000-68000 219.75 4/1/2025 0 Bank of Montreal InquireHire - Background Check - PT 078-0000-51000 496.30 4/1/2025 0 Bank of Montreal Amazon - Laptop Case 001-0110-61700 37.99 4/1/2025 0 Bank of Montreal Menards - Light Switch Cover 019-1910-66000 1.99 4/1/2025 0 Bank of Montreal Zoro - Out of Service Tag 001-0605-65000 20.45 4/1/2025 0 Bank of Montreal 360 Training - Basset & Food Handler Certs - KHeimann 019-1920-54500 22.99 4/1/2025 0 Bank of Montreal FirstNet - 01/25 Service 061-0000-20102 384.75 4/1/2025 0 Bank of Montreal YMCA - Lifeguard & Lifeguard Instructors Recert - CWilliams 019-1905-54500 200.00 4/1/2025 0 Bank of Montreal American Water Works - 2025 AWWA Dues 061-0000-55000 87.00 4/1/2025 0 Bank of Montreal Grandview - Meals for Salt Crew - 7 Employees 001-0450-68000 60.65 4/1/2025 0 Bank of Montreal Amazon - USB Cords, HDMI Cables 001-0510-61700 32.28 4/1/2025 0 Bank of Montreal GovConnect - Refund of Tax - OLucero 019-0000-10407 (10.74) 4/1/2025 0 Bank of Montreal Menards - Propane Torch Heads 061-0000-66500 129.98 4/1/2025 0 Bank of Montreal Traffic Safety Store - Traffic Cones & Signs 014-0000-64500 1,102.02 4/1/2025 0 Bank of Montreal Menards - Grease 001-0450-65500 9.98 4/1/2025 0 Bank of Montreal Lowes - Resin Table, Shop Towels, Power Strip 014-0000-65000 181.60 4/1/2025 0 Bank of Montreal Harbor Freight - Duct Tape, Peg Board Hooks 019-1965-66000 11.78 4/1/2025 0 Bank of Montreal Lowes - Battery 014-0000-66500 179.00 4/1/2025 0 Bank of Montreal Farm King - Grinding Wheels 061-0000-66500 104.92 4/1/2025 0 Bank of Montreal Otter.AI - Notes & Transcription Service 001-0115-55800 30.00 4/1/2025 0 Bank of Montreal HyVee -Meals-Turf Conference-DesMoines IA- MMiles 019-1920-54500 9.77 4/1/2025 0 Bank of Montreal Amazon - Gun Boxes for Evidence 001-0510-66500 99.70 4/1/2025 0 Bank of Montreal FedEx - Shipping Label for Kit Oak Park 001-0510-53000 19.18 4/1/2025 0 Bank of Montreal Selective Insurance-1/26-3/26 Flood Insurance Generator-78-56531 078-0000-10701 623.75 4/1/2025 0 Bank of Montreal Amazon - Game Balls - Girls I-74 Basketball Tournament 019-1940-64000 319.80 4/1/2025 0 Bank of Montreal Advance Auto Parts - Horn, Paint 001-0450-65500 69.97 4/1/2025 0 Bank of Montreal I3 Broadband - 03/25 Service 061-0000-54000 117.48 4/1/2025 0 Bank of Montreal Wilson Paper Co - SNB-130 001-0450-65500 48.45 4/1/2025 0 Bank of Montreal Quick Scores - Girls Tournament Brackets 019-1940-55800 140.00 4/1/2025 0 Bank of Montreal Acushnet - Shoes & Clothes for Resale 019-1920-64000 248.62 4/1/2025 0 Bank of Montreal Amazon - 2025 Amazon Prime 019-1905-55000 139.00 4/1/2025 0 Bank of Montreal 156 East - Meal -EHanson ADriscoll Orpheum Theatre Exec Director 001-0110-58500 43.00 4/1/2025 0 Bank of Montreal Menards - Drill, Drill Bits 019-1915-66500 25.96 4/1/2025 0 Bank of Montreal Amazon - Drone Spotlight 001-0510-61700 69.99 4/1/2025 0 Bank of Montreal Amazon - Desk Chair Mats 001-0510-61000 179.99 4/1/2025 0 Bank of Montreal 02/25 CC Charges - ETSB 001-0000-10407 134.45 4/1/2025 0 Bank of Montreal UPS Store - Postage for Fit Test Machine for Calibration 001-0605-53000 69.58 4/1/2025 0 Bank of Montreal Lowes - Step Stool 001-0605-65000 213.88 4/1/2025 0 Bank of Montreal Farm King - Boots 061-0000-67500 339.90 4/1/2025 0 Bank of Montreal Harbor Freight - Vehicle Dollies 019-1915-66500 454.93 4/1/2025 0 Bank of Montreal Wittek - Range Ball Washer 019-1920-66500 3,305.22 4/1/2025 0 Bank of Montreal Amazon - Paper Towel Dispenser 019-1911-66000 54.99 4/1/2025 0 Bank of Montreal Menards - Furnace Filters 019-1915-65500 39.96 4/1/2025 0 Bank of Montreal Terminal Supply - Misc Shop Supplies 001-0445-63000 190.70 4/1/2025 0 Bank of Montreal Menards - Tank Sprayer 014-0000-66500 59.88 Grand Total 1,088,537.77$ Page 10 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Amendment to Section 113.043 (A) of Chapter 113 of the Galesburg Municipal Code regarding the limitation on the number of Class A-1 liquor licenses. SUMMARY RECOMMENDATION: The Liquor Commissioner, City Manager, and City Clerk recommend approval of the ordinance. BACKGROUND: Fisk Bier & Wine, LLC, has submitted a business plan to the Liquor Commissioner requesting a Class A-1 liquor license to open their business at 240 East Simmons Street. Fisk Bier & Wine will operate a full bar with a curated beer and wine list, offer a small food menu of shareable items, and retail packaged beer and wine. BUDGET IMPACT: $2,850 annually. SUPPORTING DOCUMENTS: 1.Ordinance ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: KRB Page 1 of 1 25-1002 ORDINANCE NO. _________________ AN ORDINANCE AMENDING SECTION 113.043(A) OF THE GALESBURG CITY CODE REGARDING THE NUMBER OF CLASS A-1 LIQUOR LICENSES WHEREAS, the City of Galesburg is an Illinois home rule municipal corporation organized and operating pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, the City has adopted certain liquor license regulations designed to protect the health, safety and welfare, which are codified in Chapter 113 of the Galesburg City Code; and WHEREAS, Section 4-1 of the Illinois Liquor Control Act, 235 ILCS 5/4-1, empowers the Mayor and City Council to establish conditions, regulations and restrictions upon the issuance of local liquor licenses not inconsistent with law as the public good and convenience may require; and WHEREAS, the Mayor and City Council desire to update and revise the City Code to reflect a change in the number of Class A-1 liquor licenses made available. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION ONE: The foregoing recitals are hereby incorporated into this Ordinance as is fully set forth herein. SECTION TWO: Section 113.043(A) of the Galesburg City Code is amended in its entirety, and shall hereafter read as follows: (A)No more than 26 Class A-1 licenses shall be issued and no more than five Class A-2 licenses shall be issued. SECTION THREE: All ordinances or parts of ordinances in conflict with this ordinance are, to the extent of such conflict, hereby repealed. SECTION FOUR: This ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. Approved this ______ day of __________________ 2025, by a roll call vote as follows: Roll Call #: ____________ Ayes: ________________________________________________________________________ Nays: _______________________________________________________________________ Absent: ______________________________________________________________________ Abstain:______________________________________________________________________ _______________________________________ Peter D. Schwartzman, Mayor ATTEST: ___________________________________ Kelli R. Bennewitz, City Clerk ____________________________________________________________________________________________ Prepared by: EH Page 1 of 2 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Ordinance directing sale of City-owned properties. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, and Code Compliance Supervisor recommend approval of the ordinance to direct the sale of the City- owned lots as outlined in the attached ordinance. BACKGROUND: The City has 13 vacant lots which could be made available for sale. In order to initiate the possible sale of any of the lots, the attached ordinance must be approved by the City Council. Also attached is a table of the properties proposed for sale and a sample Request for Bid Document. The proposed time schedule for the bid process is as follows: April 7, 2025 first reading of ordinance presented to the City Council authorizing City Administration to proceed with bidding. April 21, 2025 final reading of ordinance. April 22, 2025 first notice of sale to be printed in the newspaper April 29, 2025 second notice of sale to be printed in the newspaper May 6, 2025 third (final) notice of sale to be printed in the newspaper. June 2, 2025 bids would be received and opened during the City Council meeting. June 3, 2025 bids will be reviewed. The Request for Bid document includes two options for submitting a bid. The first option is a Development Plan bid. One example of this type of bid is using the city-owned property as additional yard area. The person submitting the bid must own the land that is adjacent to the vacant city-owned lot for a yard expansion. The purpose of the Development Plan bid is for the City to have more control over the proposed use of the property. The bidder submits detailed 25-1003 ____________________________________________________________________________________________ Prepared by: EH Page 2 of 2 information on their plans for the property which must take place within two years of purchasing the property. If the plan is not followed the City has recourse by being able to take back ownership of the property from the bidder and the bidder forfeits 50% of their purchase price. A Development Plan bid option offers the City Council the ability to determine the best bid based upon the development proposed and not just the price. The second option is a No Development Plan bid. Using this option a person can purchase a property without submitting plans for future redevelopment of the property. The bid document also includes a five-year reversion agreement for properties (i.e. if the City must spend money to abate a nuisance issue on a No Development Plan property during the first five years after ownership is transferred, the ownership of the property will revert back to the City). The minimum bid required for this round of sales is $100.00. BUDGET IMPACT: Sale of any of the properties would eliminate the need for City maintenance of the properties (i.e. weed mowing); and at the same time place properties back on the property tax roll. Any proceeds from the sale are deposited in the Property Redevelopment Fund to allow continued funding for future foreclosures. SUPPORTING DOCUMENTS: 1.Ordinance. 2.Attachment A legal descriptions. 3.Sample request for bid document. 4.Exhibit A table of properties. 5.Aerial Photos of properties. ORDINANCE NO.____________ WHEREAS, the City of Galesburg, Knox County, Illinois, hereinafter called City, a municipal corporation, owns the real estate described on "Exhibit A", which is attached hereto and incorporated by reference; and WHEREAS, said real estate is presently unoccupied; and not being used by the City; and WHEREAS, the City Council of said City has determined that it is not necessary, appropriate or in the best interests of the City that it retain title to the real estate, and that the real estate is not required for the use of the City, or profitable to the City; THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1 The statements in the preamble are true in substance and in fact and are incorporated herein as findings by the City Council. SECTION 2 That the real estate described in "Exhibit A" be offered for sale subject to any conditions and restrictions on its future use which the City may deem necessary and proper. SECTION 3 That said sale shall be by sealed bids to be opened in the Council Chamber in the City of Galesburg at 6:00 o'clock P.M. on ______June 2, 2025_____________ SECTION 4 That the notice of the time and place of the opening of said sealed bids shall be published in accordance with the provisions of Ordinance 30.07. SECTION 5 That the Mayor and City Clerk be, and each hereby is, authorized and directed to execute and attest, respectively, a quit-claim deed conveying said property to the successful bidder upon the acceptance of any bid by a majority of all council members then holding office on the City Council. SECTION 6 That this ordinance shall be in full force and effect from and after its passage and approval as required by law. Approved this ___ day of ______________, 20___, by a roll call vote as follows: Roll Call #: ______________ Ayes: __________________________________________________________ Nays: __________________________________________________________ Absent: ________________________________________________________ Abstain: ________________________________________________________ __________________________________ Peter Schwartzman, Mayor ATTEST: ______________________________ Kelli R. Bennewitz, City Clerk Attachment A Tract 1. Lot Eight in the Canfield Subdivision of Lots Three and Ten of Revenue Plat of 1913 of Lots One, Two, Three and Four of the Subdivision of 1899 of the Southeast Quarter of Section Sixteen, Township Eleven North, Range One East of the Fourth Principal Meridian, situated in the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot formerly known as 711 Avenue A Parcel Number: 9916429001 Tract 2. Lot 8 in Block 95 in the Second Southern Addition to the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot south of 40 W Second St. (No Direct Road Access) Parcel Number: 9915407010 Tract 3. The North Half of Sub Lot Twelve in the Subdivision of the North part of Original Lot One in Block One in Harding’s Addition to the City of Galesburg, In the County of Knox, State of Illinois Commonly known as: Vacant Lot formerly known as 314 S Henderson Parcel Number: 9916279016 Tract 4. Lot 40 in Block 117 in the Second Southern Addition to the City of Galesburg, Knox County, Illinois. As per Plat thereof recorded in Volume 2 of Plats, page 93, excepting the East 2 feet thereof. Commonly known as: Vacant Lot formerly known as 359 S Henderson Parcel Number: 9915151012 Tract 5. All that part of Lot 7 in the subdivision of Lots 5, 6 and 7 in Block 2 of the original Plat of Leonard’s Addition to the City of Galesburg, bounded by a line commencing at the Northeast corner of Lot 14 in said Subdivision; running thence East along the south line of Lot 7 to the Northeast corner of Lot 15, in said subdivision, being the Southeasterly corner of said Lot 7; running thence Northwesterly along the Easterly line of said Lot 7, to the southerly line of Monmouth Boulevard, formerly known as Monmouth Street; running thence Southwesterly along the Southern Line of Monmouth Boulevard, 33 feet; thence southeasterly on a line parallel with the easterly line of Lot 7, 115 feet; thence in a straight line to the place of beginning; together with the subject line to the use of a perpetual joint driveway 8 fett in width extending from the southerly line of Monmouth Boulevard 115 feet, In a southerly direction, the center line of said driveway to be the line extending from said Monmouth Boulevard 115 feet, as above described, to be used as a perpetual joint driveway for the benefit of that part of said sublot 7 hereby conveyed and the remainder of said sublet meridian, situated in the County of Knox, and State of Illinois. Commonly known as: Vacant Lot formerly known as 574 Monmouth Blvd Parcel Number: 9915155011 Tract 6. A parcel of land described as beginning at the Southwest corner of Original Lot 5 in Block 7 of the Original Town of the City of Galesburg, running thence North 53 feet, thence East 7 rods, thence South 53 feet, thence West 7 rods to the place of beginning, situated in the City of Galesburg, County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 215 N Academy Parcel Number: 9910381012 Tract 7. The East 34 feet of the West ½ Lot 7 in Block 65 of the City of Galesburg, situated in the County of Knox and State of Illinois. Commonly known as: Vacant Lot formerly known as 782 E Berrien Parcel Number: 9914178005 Tract 8. The North 39 feet of Lot 17 of a subdivision of Lot 14 of Green’s Subdivision of Original Lots 9, 10 & 11 of Block 64 of First Southern Addition to Galesburg, Knox County, Illinois Commonly known as: Vacant Lot formerly known as 372 Day Parcel Number: 9914176036 Tract 9. Lot 14 in Sheldon Allen’s Subdivision of Five Acre Lot 10 in the City of Galesburg, situated in the County of Knox and the State of Illinois Commonly known as: Vacant Lot formerly 215 S Pearl Parcel Number: 9914128006 Tract 10. The North 35 feet of Lot 7 and the South 5 feet of the South 66 feet of Lot 6 in Block 5 in Frost’s Addition to the City of Galesburg, Knox County, Illinois Commonly known as: Vacant Lot formerly known as 213 Pine Parcel Number: 9914204028 Tract 11. Lot 31 of the Subdivision of Lots 16, 17, and 18 of Green and McCoy’s Addition to the City of Galesburg, Knox County, Illinois, per Plat recorded in Volume 5 of Plats, page 152. Commonly known as: Vacant Lot formerly known as 58 N Pearl Parcel Number: 9911378001 Tract 12. Lot 10 in B.F. Arnolds Addition to the City of Galesburg, being Lot 10 in the Subdivision of Original 10 Acre Lot 5 in the City of Galesburg, situated in the County of Knox, and the State of Illinois. Commonly known as: Vacant Lot formerly 179 Lincoln Parcel Number: 9911380009 Tract 13. Lot 23 of a Re-subdivision of original Lots 1, 2 and 3 of Block 2, in Summit Addition to the City of Galesburg, situated in the County of Knox and State of Illinois Commonly known as: Vacant Lot formerly known as 1409 E Main Parcel Number: 9911480015 CITY OF GALESBURG, ILLINOIS SPECIFICATIONS FOR REQUEST FOR BIDS FOR THE PURCHASE AND REDEVELOPMENT OF CITY-OWNED PROPERTIES A. Request For Bids The City of Galesburg is seeking Request for Bids for the redevelopment of 13 vacant City- owned lots. The Request for Bids shall be submitted to the Purchasing Agent’s office at City Hall, 55 West Tompkins Street, no later than 5:00 p.m., local time, June 2, 2025. B. Property Information Exhibit A provides the following property information for each of the City-owned tracts being offered for sale: 1. Tract number for bidding purposes. 2. General address/location description. 3. Property tax identification number (parcel number). 4. Legal description. 5. Approximate size of the lot. 6. Current zoning of the lot. 7. Demolition cost to the City. 8. Last full value placed on property by City Assessor. 9. Date last full value placed by City Assessor. 10. Price of purchase by the City. • Also attached are aerial photographs, https://gis.ci.galesburg.il.us/PropertySale, showing the general locations of the properties. C. Zoning It is the responsibility of the bidder to verify that the project being proposed is allowed under the City’s Development Ordinance. A copy of the Development Ordinance is available in the City Clerk’s Office or can be accessed on the internet at https://codelibrary.amlegal.com/codes/galesburg/latest/galesburg_il/0-0-0-7268 D.Utilities It is the responsibility of the successful bidder to arrange for any required new installation or relocation of utility services. The City of Galesburg will not participate in any utility costs attributed to any proposed development. The successful bidder shall be responsible for the payment of any utility costs from the time of transfer of property. The successful bidder shall be responsible for coordinating with each utility company to obtain proper utilities. E.Transportation The successful bidder shall be responsible for providing and maintaining adequate vehicular access from a project to an adjacent street. Proposed access to a City right-of- way shall be located in such a manner so as to be acceptable to the City. Furthermore, adequate off-street parking in accordance with the requirements of the Development Ordinance shall be the responsibility of the successful bidder. F.Property/Liability Insurance The City of Galesburg will not provide insurance of any type for property after transfer to the developer. It will be the responsibility of the successful bidder to provide insurance in the types and amounts which they feel are adequate. G.Maintenance At the time of transfer of property, the successful bidder will accept in full all maintenance responsibilities for the properties obtained. H.City Services The City will provide services in the same manner and amounts as other locations receive within the City. I.Existing Condition of Properties The City of Galesburg does not make any guarantees regarding the condition of any of the properties. The successful bidder shall accept the property in its existing condition at the time of transfer of the property. J.Right To Inspection The bidder has the right to inspect the available properties. Please contact Eric Heiden, Code Compliance Supervisor, Community Development Department, at (309) 345-3634, regarding questions concerning the properties or bid specifications. K.City Codes All new development shall be in compliance with the City Codes. Construction of new facilities shall be designed and built in accordance with the City’s Building and Fire Codes and Federal and State handicapped accessibility requirements in effect at the time when work is performed. Depending upon the type and size of development, a site plan and a drainage plan designed in accordance with the Development Ordinance regulations may need to be submitted. L.Subdivision Requirements Should a subdivision be necessary in order to allow the sale or development of the property, it shall be the bidder’s responsibility to have the subdivision prepared. The bidder shall be responsible for the costs associated with the preparation of the subdivision plat and any improvements required to be installed by the subdivision regulations in the Development Ordinance. M.Property Taxes The bidder shall be responsible for the property taxes. N.Submittal of Bid The bidder shall submit a bid in one of two ways. One option is to provide a Development Plan. The second option is to submit a bid without a Development Plan. DEVELOPMENT PLAN BID: Examples of a bid with a Development Plan bid include a bidder expanding their yard area by owning the property directly adjacent to the city lot or placing a permanent building on the city lot such as a single-family residence on a residentially zoned lot or an industrial building on an industrially zoned lot. If a yard expansion is the development plan for the property, then the City will require a zoning lot be created. A zoning lot is a process that combines two (2) or more adjacent lots of record, and which will be used or developed or built upon as a unit, under single ownership and control. The zoning lot will be assigned a single property identification number by the Knox County Supervisor of Assessments. The zoning lot will be created when the property owner pays for the city-owned lot. All construction projects must comply with the applicable City Building Codes. If the bidder is submitting a project with a Development Plan, the bidder must provide a description of the proposed project and include at a minimum the following information: 1.A narrative description of the proposed development. This shall include the type(s) of activities proposed for development, proposed locations of use in each structure, parking arrangements, anticipated site improvements and any special features of the proposed development. 2.An estimated cost breakdown for the project. 3.Evidence of developer’s financial capacity to both start and complete the project, including anticipated sources for both construction and permanent financing (i.e. equity, loans, etc.). 4.An estimated time schedule for the project. 5.Anticipated employment of the project (i.e. number of jobs retained, number of jobs created, permanent and construction jobs, full-time and part-time). 6.Special conditions, if any, which the bidder desires for the project. Examples include rezoning, conditional use permit, waivers for construction over easements, or vacation of right-of-way. 7.A site plan of the proposed development indicating uses, site layout, proposed improvements, etc. 8.Signed Developer Commitment and Conditions/Right of Reentry Form (included in the bid packet) which in summary states the following: a.The proposed project would proceed if the property is transferred to the developer. b.If the project is not completed within two (2) years, the City shall have the right to take back the property. The developer agrees to forfeit fifty percent (50%) of the purchase price paid to the City as a penalty. At the time the City provides payment in the amount of fifty percent (50%) of the purchase price, the developer shall provide to the City a deed which deeds the property back to the City with clear title. 9.Signed Disclosure of Ownership Interests form (included in the bid packet). This form must be notarized. NO DEVELOPMENT PLAN BID: A bidder may submit a bid without a Development Plan. The following information is also to be included: 1.Signed Bid Form (included in the bid packet). 2.Signed Developer Commitment and Conditions/Right of Reentry Form (included in the bid packet) which in summary states the following: 3.Signed Disclosure of Ownership Interests form (included in the bid packet). This form must be notarized. 4.The successful bidder must sign a Reversion Agreement (an example is included in the bid packet). In summary, the Reversion Agreement must be signed as part of the real estate closing document submittal. It requires the successful bidder to maintain the property being purchased from the City of Galesburg. If the City expends any dollars for maintenance such as mowing the yard or removing trash and debris from the bidder’s lot purchased from the City of Galesburg, the property will automatically revert back to the City of Galesburg. When the bidder signs the deed to purchase the property, the bidder will also be required to sign a quit claim deed which would give the property back to the City of Galesburg. The City would only record the deed to take back ownership of the property if the bidder did not maintain the property as required by the Reversion Agreement. The Reversion Agreement is valid for a period of five (5) years following the conveyance to the bidder by the City. O.Amendments to Bids Substantial amendments or revisions to the proposed project may be made by the developer only upon approval by a majority of the City Council of the City of Galesburg. P.Addenda To Request For Bids Any changes to this request for bids shall be in written form as an addendum. Respondents shall acknowledge the receipt of each addendum, if any, on their respective Bid Form. Q.Non-Discrimination All bidders are advised to acquaint themselves with the provisions of applicable Federal and State laws which prohibit the discrimination by reason of sex, race, religion, color or national origin. The successful bidder shall be expected to conduct its operation in accordance with these Federal and State laws regarding discrimination. R. City Council Expectations In the past, City Council members have indicated that the bids offered for properties being sold should allow the City to recoup costs which the City has in the properties as indicated in Exhibit A. However, this does not prohibit a bidder from submitting a bid with a lower value for the City Council’s consideration. S. Closing and Title Insurance The successful bidder shall pay all costs associated with the transfer of the property (e.g. recording of deed). The City will not provide title insurance for the lots. If title insurance is desired, it shall be the bidder’s responsibility to obtain and pay for title insurance. T. Transfer of Title Once the successful bidder has been notified via a letter of the City Council’s approval of the bid, the successful bidder shall have forty-five (45) calendar days to submit payment through a cashier’s check. If the successful bidder fails to provide proper payment within this time frame, the City shall have the right to withdraw its approval of the bid. U. Property Dimensions The property dimensions for the lots listed in Exhibit A are approximate dimensions based upon Knox County Assessment records. The City of Galesburg cannot guarantee these dimensions. To obtain the exact dimensions a successful bidder would need to have a land surveyor survey the parcel. V. Special Conditions There is a required $100 minimum bid amount for all advertised tracts. CITY OF GALESBURG, ILLINOIS BID FORM PURCHASE OF CITY-OWNED PROPERTIES DEVELOPMENT PLAN BID ($100.00 MINIMUM BID IS REQUIRED) NAME OF BIDDER________________________________________________________________ BIDDER’S ADDRESS:_____________________________________________________________ TELEPHONE NUMBER:_____________________________DATE OF BID:___________________ E-MAIL ADDRESS: ____________________________________________________________ The Bidder above mentioned declares and certifies: First - That no officer, employee or person whose salary is payable in whole or in part from the City of Galesburg is directly or indirectly interested in this bid or in any portion of the profits thereof. Second - That this bid is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purpose; and, is in all respects, fair and without collusion or fraud. Third - That said bidder has carefully examined the Instructions of Bidders and the Specifications, and will if successful in this bid, comply with all Instructions and Specifications and within the time stated. Fourth - That the said bidder declares that this bid for the City-owned properties, as described in the Specifications, and which meets the requirements as set forth in the Instructions to Bidders and the Specifications aforementioned is: (A)Property Bid On:Bid Price Tract 1 $__________________ Tract 2 $__________________ Tract 3 $__________________ Tract 4 $__________________ Tract 5 $__________________ Tract 6 $__________________ Tract 7 $__________________ Tract 8 $__________________ Tract 9 $__________________ Tract 10 $__________________ Tract 11 $__________________ Tract 12 $__________________ Tract 13 $__________________ (B)Bid price(s) for all tracts bid in item A:$__________________ (C)Proposed use for each property bid: ___________________________ _________________________________________________________ _________________________________________________________ _________________________________________________________ (A Development Plan covering items in Item N of specifications must be attached on a separate piece of paper. Also attach a signed Disclosure of Ownership Interests Form and signed Development Plan Bid Developer Commitment and Conditions/Right of Reentry Form.) _____________________________ Person, Firm or Corporation By: _____________________________ Authorized Signature and Title Note: Provide certified copy of the Board resolution, if applicable, or other action which is required to authorize submittal of this bid. DEVELOPER COMMITMENT AND CONDITIONS/RIGHT OF REENTRY DEVELOPMENT PLAN BID 1.The bidder commits that the project outlined in the bidder’s bid will proceed if the property is transferred to the bidder. 2.An essential part of the consideration for conveyance of City-owned property is that the property will be conveyed upon the express condition that the Successful Bidder shall complete the work in accordance with its bid to the satisfaction of the City Council within two years from the date of the deed. If the Successful Bidder fails to do so, the property shall revert, at the option of the City, to the City, and the City may reenter the premises. 3.The Bidder acknowledges that this is a condition and is not a covenant. It is the intention of the parties that these conditions run with the land and in the event of a violation of the conditions, the Successful Bidder’s heirs or assigns shall forfeit all right or title to the property, all interest in it shall revert, at the City’s option, to the City of Galesburg and the City may reenter and take possession of the premises. The Successful Bidder agrees to forfeit fifty percent (50%) of its purchase price paid to the City as a penalty. 4.In the event that the Successful Bidder is required to deed the property back to the City, the Successful Bidder agrees to provide a deed to the City which deeds the property back to the City with clear title. Name and address of BIDDER: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ DATED: This _______ day of __________________, 20__. _____________________________________ Signature of Bidder _____________________________________ Typed or Printed Name of Bidder This page left intentionally blank. CITY OF GALESBURG, ILLINOIS BID FORM PURCHASE OF CITY-OWNED PROPERTIES NO DEVELOPMENT PLAN BID ($100.00 MINIMUM BID IS REQUIRED) NAME OF BIDDER________________________________________________________________ BIDDER’S ADDRESS:_____________________________________________________________ TELEPHONE NUMBER:_____________________________DATE OF BID:___________________ E-MAIL ADDRESS: ____________________________________________________________ The Bidder above mentioned declares and certifies: First - That no officer, employee or person whose salary is payable in whole or in part from the City of Galesburg is directly or indirectly interested in this bid or in any portion of the profits thereof. Second - That this bid is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purpose; and, is in all respects, fair and without collusion or fraud. Third - That said bidder has carefully examined the Instructions of Bidders and the Specifications, and will if successful in this bid, comply with all Instructions and Specifications and within the time stated. Fourth - That the said bidder declares that this bid for the City-owned properties, as described in the Specifications, and which meets the requirements as set forth in the Instructions to Bidders and the Specifications aforementioned is: (A)Property Bid On:Bid Price Tract 1 $__________________ Tract 2 $__________________ Tract 3 $__________________ Tract 4 $__________________ Tract 5 $__________________ Tract 6 $__________________ Tract 7 $__________________ Tract 8 $__________________ Tract 9 $__________________ Tract 10 $__________________ Tract 11 $__________________ Tract 12 $__________________ Tract 13 $__________________ (B)Bid price(s) for all tracts bid in item A:$__________________ (Also attach signed Disclosure of Ownership Interests Form, signed No Development Plan Bid Conditions/Right of Reentry Form, signed Reversion Agreement.) _____________________________ Person, Firm or Corporation By: _____________________________ Authorized Signature and Title Note: Provide a certified copy of the Board resolution, if applicable, or other action which is required to authorize submittal of this bid. DEVELOPER COMMITMENT AND CONDITIONS/RIGHT OF REENTRY NO DEVELOPMENT PLAN BID 1.The bidder commits that the property shall be properly maintained if the property is transferred to the bidder. 2.An essential part of the consideration for conveyance of City-owned property is that the property will be conveyed upon the express condition that the Successful Bidder shall enter into a Reversion Agreement that lasts for a period of five years as described in the specifications in Section N. 3.The bidder acknowledges that this is a condition and is not a covenant. It is the intention of the parties that these conditions run with the land and in the event of a violation of the conditions, the Successful Bidder’s heirs or assigns shall forfeit all right or title to the property, all interest in it shall revert, at the City’s option, to the City of Galesburg and the City may reenter and take possession of the premises. The Successful Bidder agrees to forfeit one hundred percent (100%) of its purchase price paid to the City as a penalty if the property is not properly maintained as described in the Reversion Agreement. 4.When the Successful Bidder signs the deed to purchase the property, the Successful Bidder will also be required to sign a quit claim deed which would give the property back to the City of Galesburg. The City would only record the deed to take back ownership of the property if the bidder did not maintain the property as required by the Reversion Agreement. Name and address of BIDDER: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ DATED: This _______ day of __________________, 20___. _____________________________________ Signature of Bidder _____________________________________ Typed or Printed Name of Bidder This page left intentionally blank. REVERSION AGREEMENT EXAMPLE (This form is being provided for informational purposes only. The successful bidder will be required to sign this document.) The City of Galesburg, a municipal corporation, hereafter called City and __________________, hereafter called Buyer agree: 1.The City agrees to sell, and the Buyer agrees to buy, the real estate shown on Exhibit A, hereafter called real estate. Exhibit A is attached hereto and incorporated by reference. 2.Part of the consideration for the sale is the Buyer’s promise to maintain the real estate. Accordingly, the City and the Buyer agree that the Buyer will quitclaim the real estate back to the City under the following terms: a.The Buyer shall execute, and deliver, a quitclaim deed at closing. b.The City Clerk for the City of Galesburg shall hold the quitclaim deed under the terms of this agreement. c.If the City expends any funds to maintain the real estate pursuant to the provisions found in Chapter 94 of the Galesburg Municipal Code, within five years of the date of the sale from City to Buyer, the Buyer agrees that the real estate shall revert to the City and that Clerk may give the quitclaim deed to the City for recording. d.The City may immediately record said deed in the Knox County Recorder’s Office. It is so agreed this ___ day of _______________________, 20___. CITY OF GALESBURG, Seller BY: ______________________________ Director of Community Development ___________________________ Buyer This page left intentionally blank. DISCLOSURE OF OWNERSHIP INTERESTS (Required for Development Plan and No Development Plan Bids) NAME OF BIDDER: ______________________________________________________ BIDDER’S ADDRESS: ______________________________________________________ Bidder is 1) Corporation ( )3)Sole Proprietor ( ) 2)Partnership ( )4)Other ( ) Please indicate with an “X” the appropriate legal entity. Then provide the information required under the appropriate Section 1, 2, 3 or 4. SECTION 1. CORPORATION 1a. Incorporated in the State of _________________________________________________ 1b. Authorized to do business in the State of Illinois? Yes ( ) No ( ) 1c. Names of Officers and Directors of Corporation: _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ SECTION 2. PARTNERSHIP 2a. If the bidder is a partnership, indicate the name of each such partner and the percentage of interest of each therein. _____________________________________________________________ _____________________________________________________________ SECTION 3. SOLE PROPRIETORSHIP 3a. The bidder is sole proprietor and is not acting in any representative capacity or in behalf of any beneficiary? Yes ( ) No ( ). If no, provide the information in 3b and 3c. 3b. If the sole proprietorship is held by an agent(s) or a nominee(s), indicate the principals for whom the agent or nominee hold such interest. ______________________________________________________________ ______________________________________________________________ 3c. If the interest of a spouse of any other party is constructively controlled by another person or legal entity, state the name and address of such person or entity possessing such control and the relationship under which such control is being or may be exercised. ______________________________________________________________ ______________________________________________________________ SECTION 4. OTHER 4a. If the bidder is a land trust, business trust, estate or other similar commercial or legal entity, identify any representative, person or entity holding legal title as well as each beneficiary in whose behalf title is held, including the name, address and percentage of interest of each beneficiary. ______________________________________________________________ ______________________________________________________________ To the best of his (her) knowledge the information provided herein is accurate and current. ____________________________________ Signature of Person Preparing Statement Title: _______________________________ STATE OF ILLINOIS ) ) SS. COUNTY OF KNOX ) The undersigned, having duly sworn, states that he (she) is authorized to make this affidavit in behalf of the bidder, that the information disclosed in this economic disclosure statement is true and complete to the best of his (her) knowledge, and that the bidder has withheld no disclosure as to economic interest in the undertaking for which this application is made nor reserved any information, data or plan as to the intended use or purpose for which it seeks action by the City Council. _________________________________ Signature of Person Preparing Statement Subscribed to before me this ______ day of _________________, A.D. 20_____. ________________________________ Public Notary Tract Number PIN Address/Location Legal Description Widt h (ft) Length (ft) Total Sq Ft Current Zoning Demo Cost Purchase Price Assesssor full land value Year of full land value 1 9916429001 VL formerly 711 Ave A Lot Eight in the Canfield Subdivision of Lots Three and Ten of Revenue Plat of 1913 of Lots One, Two, Three and Four of the Subdivision of 1899 of the Southeast Quarter of Section Sixteen, Township Eleven North, Range One East of the Fourth Principal Meri 66.00 202.00 13,332.00 R-1B Single Family $25,573.03 $823.00 $4,770.00 2020 2 9915407010 VL south of 40 W Second St Lot 8 in Block 95 in the Second Southern Addition to the City of Galesburg, Knox County, Illinois.66.00 157.00 10,346.00 R-1B Single Family $0.00 $205.00 $2,400.00 1994 3 9916279016 VL formerly 314 S Henderson St HARDING S ADDN S D LOT 1 BLK 1N 1/2 LOT 12 44.00 140.00 6,167.00 R-2 Two Family $0.00 $813.00 $7,680.00 2023 4 9915151012 VL formerly 359 S Henderson St Lot 40 in Block 117 in the Second Southern Addition to the City of Galesburg, Knox County, Illinois. As per Plat thereof recorded in Volume 2 of Plats, page 93, excepting the East 2 feet thereof.59.00 148.00 8,776.00 R-2 Two Family $13,683.00 $0.00 $2,610.00 2022 5 9915155011 VL formerly 574 Monmouth Blvd LEONARD S ADDN S D 1919 LOT 7 OF S D LOTS 5 6 & 7 BLK 2 LOT LOT 20 0.00 0.00 0.00 R-2 Two Family $0.00 $0.00 $420.00 6 9910381012 VL formerly 215 N Academy St A parcel of land described as beginning at the Southeast corner of original Lot 5 in Block 7 of the Original Town, now City of Galesburg, running thence North 53 feet, thence East 7 rods, thence South 53 fet, thence West 7 rods to the point of beginning, 53.00 165.00 8,745.00 R-3A Multi-Family $156,007.86 $0.00 $25,560.00 2023 7 9914178005 VL formerly 782 E Berrien St E 34 FT W 1/2 LOT 7 BLK 65 DOC# 23- 048-00024 65% EXEMPT 34.00 198.00 6,732.00 R-2 Two Family $0.00 $0.00 $0.00 8 9914176036 VL formerly 372 Day St The North 39 feet of Lot 17 of a Subdivsion of Lot 14 of Green's Subdivision of original Lots 9, 10, 11 of Block 64 of First Southern Addition to Galesburg, Knox County, Illinois 39.00 66.00 2,574.00 R-2 Two Family $10,547.43 $823.00 $2,760.00 2022 9 9914128006 VL formerly 215 S Pearl St Lot 14 in Sheldon Allen's Subdivision of Five Acre Lot 10 in the City of Galesburg, situated in the County of Knox and the State of Illinois.66.00 152.00 9,999.00 R-2 Two Family $21,812.82 $823.00 $10,210.00 2023 10 9914204028 VL formerly 213 Pine St FROST'S ADD LT 7(EX S31') & S5' LT 6 BLK 4 0.00 0.00 8,514.00 R-2 Two Family $24,291.61 $813.00 $4,890.00 2023 11 9911378001 VL formerly 58 N Pearl St Lot 31 of the Subdivision of Lots 16, 17 and 18 of Green and McCoy's Addition to the City of Galesburg, Knox County, Illinois, per Plat recorded in Volume 5 of Plats, page 152; situated in the County of Knox and State of Illinois 0.00 0.00 2,358.00 B-2 General Business $24,399.97 $813.00 $6,840.00 2023 12 9911380009 VL formerly 179 Lincoln St Lot 10 in B. F. ARNOLD'S ADDITION to the City of Galesburg, being Lot 10 in the Subdivision of Original10 Acre Lot 5 in the City of Galesburg, situated in the County of Knox and State of Illinois.66.00 124.00 8,168.00 R-2 Two Family $16,443.94 $823.00 $5,910.00 2019 13 9911480015 VL formerly 1409 E Main St Lot 23 of a Re-subdivision of Original Lots 1, 2, and 3 of Block 2, in Summit Addition to the City of Galesburg, situated in the County of Knox and State of Illinois.50.00 165.00 8,168.00 R-2 Two Family $25,010.19 $813.00 $6,690.00 2023 Tract #01 Tract #05 Tract #02 Tract #06 Tract #03-#04 £¤34 £¤150 £¤34 ¬«41 ¬«41 ¬«41 S LINWOOD RDW MAIN ST W FREMONT ST W LOSEY ST MONM O U T H B L V D N BROAD STS LINWOOD RDS HENDERSON STN HENDERSON STW DAYTON ST W SOUTH STN LINWOOD RDW KNOX ST March 14, 2025 /Available City-Owned Properties West of Broad Street The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Community Development Department Operating Under Council-Manager Government Since 1957 Tract #10 Tract #07 Tract #13 Tract #12 Tract #09 Tract #08 Tract #11 §¨¦74 §¨¦74 £¤150 ")40 E KNOX ST E MAIN ST G R A N D A V ELINCOLN STE LOSEY ST S SEMINARY STN SEMINARY STE DAYTON ST E FREMONT ST E SOUTH ST E DAYTON ST E FREMONT ST E SOUTH ST March 14, 2025 /Available City-Owned Properties East of Broad Street The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Community Development Department Operating Under Council-Manager Government Since 1957 1 Former 711 Ave A AVENUE AW FIRST ST W SECOND ST W FIRST ST S HENDERSON STMarch 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #01 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 2 Former 40 W Second St S CEDAR STACCESS A RD W THIRD ST W SECOND ST E THIRD ST W SE C O N D S T S BROAD STS BROAD STMarch 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #02 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 4 Former 359 S Henderson St 3 Former 314 S Henderson St W BERRIEN ST W BERRIEN ST W SOUTH ST S HENDERSON STMarch 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #03-#04 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 5 Former 574 Monmouth Blvd W BROOKS STHOLTON STHOLTON STMONM O U T H B L V D March 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #05 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 6 Former 215 N Academy StN ACADEMY STW NORTH ST W WATER ST FERRIS PL March 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #06 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 7 Former 782 E Berrien StS PEARL STE BROOKS ST E BERRIEN ST March 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #07 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 8 Former 372 Day St DAY STE BERRIEN ST E SOUTH ST March 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #08 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 9 Former 215 S Pearl St ALLENS AVES PEARL STMULBERRY ST E SOUTH ST March 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #09 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 10 Former 213 Pine StPINE STMULBERRY ST E SOUTH ST March 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #10 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 11 Former 58 N Pearl St £¤150 ELLA STN ALLENS AVEALLENS AVEN PEARL STN PEARL STE MAIN ST March 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #11 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 12 Former 179 Lincoln St FULTON STELLA ST LINCOLN STMarch 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #12 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department 13 Former 1409 E Main St ARNOLD STPHILLIPS STDIVISION STE MAIN ST March 14, 2025 Imagery: March 2020 /100 0 100 20050 Feet Tract #13 The information included in this map is intended to be advisory only and is NOT designed or intended to be used as a substitute for an accurate field survey, as performed by a Registered Land Surveyor, to determine precise property location Operating Under Council-Manager Government Since 1957 Community Development Department ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: RM Page 1 of 2 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Bids for widening and resurfacing a section of the Lake Storey multi-use path. SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation, Director of Public Works, and Purchasing Agent recommend approval of the bid in the amount of $73,201.25 from Gunther Construction, div of UCM. BACKGROUND: This contract will require the contractor to widen and resurface a portion of the existing asphalt path on the north side of Lake Storey. The path is currently 5 feet wide and will be widened to 10 feet and then overlaid with new asphalt. Similar projects were completed on 500-foot sections of the path in 2020, 2023, and 2024. The project will start where the last project ended and widen an additional 575 feet. This project works towards the goal of improving the entirety of the existing path on the north side of Lake Storey. The project was advertised in the Register Mail and on the City’s website. Eight (8) bid proposals were sent out and two (2) bids were received. The low bidder for the project was Gunther Construction of Galesburg, IL in the amount of $73,201.25. The bid for this project was within the estimated amount anticipated for the work and staff recommend approval of the bid. The project specifications do not allow the contractor to begin work on the project until June 1st. The Contractor has 15 working days to complete the work once they begin. BUDGET IMPACT: There are sufficient funds in the 2025 budget for this work in Community Improvements/Infrastructure Fund (Fund 12). SUPPORTING DOCUMENTS: 1.Vendors contacted 2.Bid Tabulation VENDORS CONTACTED: Gunther Construction Co., Galesburg, IL Brandt Construction, Milan, IL McCarthy/Foley, Davenport, IA Valley Construction Co., Rock Island, IL Advanced Asphalt, Princeton, IL 25-3010 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: RM Page 2 of 2 Beniach Construction Co., Inc., Tuscola, IL DMS Contracting, Inc., Mascoutah, IL Helm Civil, Freeport, IL CITY OF GALESBURG Purchasing Operating Under Council- Manager Government Since 1957 Lake Storey Path Widening BIDDER NAME: Section: 25-01502-54-BT BIDDER ADDRESS: Bid Date: 3/26/2025 CITY/STATE/ZIP: ATTENDED BY: Miller/Kirgan/Mangieri BID SECURITY: UNIT UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL 26.5 SY PAVEMENT REMOVAL 85.00$ 2,252.50$ 78.50$ 2,080.25$ 283.5 SY AGG BASE CSE B 4 90.00$ 25,515.00$ 90.44$ 25,639.74$ 458.5 LB P BIT MATLS TACK CT 1.00$ 458.50$ 3.52$ 1,613.92$ -$ 24.7 TON P HMA BC IL-9.5 N50 600.00$ 14,820.00$ 468.17$ 11,563.80$ -$ 53.7 TON P HMA SC "D" N50 400.00$ 21,480.00$ 459.20$ 24,659.04$ 1.0 LSUM MOBILZATION 4,200.00$ 4,200.00$ 3,348.36$ 3,348.36$ -$ 1.0 LSUM LANDSCAPING 6,500.00$ 6,500.00$ 4,296.14$ 4,296.14$ -$ TOTAL COST 75,226.00$ 73,201.25$ -$ Brandt Construction Co Gunther Construction; a div of UCM 700 4th Street West 816 N Henderson St BB BB Milan, IL 61264 Galesburg, IL 61401 ____________________________________________________________________________________________ Prepared by: TDM Page 1 of 2 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Bid for Cooke Park Improvements. SUMMARY RECOMMENDATION: The City Manager, Director of Parks and Recreation, Director of Public Works, and Purchasing Agent recommend approval of the bid in the amount of $650,159 from Lockwood Excavating & Construction Inc, Galesburg, IL. BACKGROUND: The City was awarded an Open Space Land Acquisition and Development (OSLAD) grant from the Illinois Department of Natural Resources to fund 50% of the improvements to Cooke Park with a 50% local match requirement. The park improvements include a playground, ornamental fence and gates, a picnic shelter and restrooms, a trailhead shelter, benches and picnic tables, sidewalk/path, and a parking lot. One existing backstop will also be replaced. The purchase and installation of the playground and playground surfacing was not included in the scope of this bid proposal. The City received a grant from Game Time and pricing from Omnia Partners, a purchasing cooperative, that covered 50% of the cost of the playground equipment; therefore, these items will be purchased and installed separately. There were four alternate deductions included in the bid request: alternate 1 excluded the cost of the trailhead concrete and shelter, alternate 2 excluded the cost of the landscaping other than turf seed, alternate 3 excluded the cost of the ornamental fence and gates surrounding the playground, and alternate 4 excluded the cost to reduce the excavation depth required for the playground surfacing if the poured in place surface is installed. Alternate 4 also eliminated the installation of the playground sidewalk to the ramp. City staff have determined alternates 1, 3 and 4 will be selected and those amounts will be deducted from the base bid. While the cost of the trailhead concrete pad and shelter along with the ornamental fence and gate were deducted from the bids submitted by the contractors, those items will still be included as part of the project, but they will be purchased and installed at a lower cost through a collaboration of City staff and volunteers as possible service projects for their local organizations. The anticipated cost savings for these two projects will be over $30,000. The project was advertised in local and statewide publications, and on the City’s website. Bid proposals were also emailed to contractors who perform this type of work. A total of six (6) bids were received. The two low bidders were Lockwood Excavating & Construction Inc and Miller Trucking & Excavating Company. To determine their capability and experience, both bidders were 25-3011 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 2 of 2 requested to complete a Statement of Qualifications. City staff reviewed the bids along with the Statement of Qualifications and feel confident either contractor would be capable of completing the project; therefore, staff recommend the lowest bid submitted by Lockwood Excavating & Construction Inc with a base bid of $717,583. After alternate deductions 1, 3 and 4 were selected, the base bid was reduced by $67,424 for a total bid amount of $650,159. The bid for this project was within the estimated amount anticipated for the work; therefore, City staff recommend approval of the bid in the amount of $650,159. The overall cost of the project including the architectural/engineering services, construction administration services, and the playground equipment will be approximately $1,000,000. It is anticipated that the project will begin in June 2025 with a completion date of November 2025. BUDGET IMPACT: This project is partially funded by an OSLAD grant that will cover 50% of the construction costs (Grant Fund 13) and sufficient funds are budgeted in the Utility Tax Fund (Fund 59) for the work to be completed in 2025. SUPPORTING DOCUMENTS: 1.Bid Tabulation BIDDER'S NAMEBASE BIDBID BONDADD 01 ADD 02 ADD 03 ALTERNATE 1 - DEDUCT Trailhead Concrete & ShelterALTERNATE 2 -DEDUCT Landscape MaterialsAlternate 3 - DEDUCT Ornamental fence and gatesAlternate 4 - DEDUCT Playground Excavation and Playground SW to RampCONSTRUCTION SCHEDULEMiller Trucking & Excavating$729,581.15X X X X$42,142.00$24,000.00$22,000.00$3,110.00NoBrandt Construction Company$770,000.00X X X X$31,000.00$36,000.00$26,000.00$2,700.00NoLockwood Excavating & Construction $717,583.00X X X X$24,088.00$9,828.00$37,832.00$5,504.00YesHein Construction$791,395.00X X X X$33,000.00$30,000.00$36,000.00$3,500.00YesLeander Construction$969,900.00X X X X$50,000.00$12,500.00$20,000.00$3,500.00YesOtto Baum Company$839,600.00X X X X$36,000.00$19,500.00$20,200.00$9,500.00YesPROJECT NAME: Cooke ParkDate: 2025-03-05 Time: 11:00am Location: City of Galesburg, Erickson Conference Room, 55 W Tompkins St. Galesburg, IL 61401Project No.: 0241028.00 Owner: City of GalesburgBID TABULATION ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: DRM Page 1 of 1 City Council Meeting Agenda Item Overview April 7,2025 AGENDA ITEM: Approval of agreement for Farnsworth Group to provide construction administration services for Cooke Park. SUMMARY RECOMMENDATION: The City Manager and the Director of Parks and Recreation recommend approval of a proposal for an amount not to exceed $28,500 from Farnsworth Group to provide construction administration services for Cooke Park. BACKGROUND: On June 17, 2024, the City Council approved an agreement for architectural and engineering services with Farnsworth Group for the Cooke Park development. The scope of the work includes restrooms, shelter, playground, walk path, parking lot, baseball backstop, bike racks, and a bike repair station. The architectural and engineering services have concluded. The City has received bids and is recommending awarding the project. The scope of services for this proposal includes attending construction meetings with the City and the contractor, site visits, providing responses to requests for information from the contractor, shop drawing reviews, review and approval of payment applications, and assist with project closeout and final inspections. BUDGET IMPACT: This project is partially funded by an OSLAD grant that will cover 50% of the cost of the construction administration services. There are sufficient funds budgeted in the Utility Tax Fund (59) and the Grants Fund (13) for this work. SUPPORTING DOCUMENTS: 1.Construction Administration Services Proposal 25-4025 PROJECT SERVICES AGREEMENT Cooke Park Construction Administration City of Galesburg March 14, 2025 Client PSA Rev. 10_March 2023 100 Walnut Street, Suite 200 Peoria, Illinois 61602 p 309.689.9888 www.f-w.com ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS March 14, 2025 Mr. Don Miles Director of Parks and Recreation City of Galesburg 55 W. Tompkins St. Galesburg, IL 61401 RE: Project Services Agreement for Cooke Park Construction Administration Dear Don: Farnsworth Group, Inc. (“Farnsworth Group”) is pleased to present this Project Services Agreement (“Agreement”) to City of Galesburg (“Client”) to provide construction administration services for Cooke Park located in Galesburg, Illinois. We have prepared this Agreement to match the scope of the work as we understand it and identified herein. Pease let me know if there are any questions regarding the scope as we’ve outlined above. The following pages provide more specific details regarding the scope of work, project approach, project team, etc. Please indicate your acceptance of this Agreement, including the attached Schedule of Charges and General Conditions, by signing and returning one copy for our records. We appreciate your consideration and look forward to working with you on this project. Sincerely, FARNSWORTH GROUP, INC. Amy L. Wilson, PLA|ASLA Landscape Architectural Practice Leader Cooke Park Construction Administration FARNSWORTH GROUP / 2 Client PSA Rev. 10_March 2023 PROJECT OVERVIEW / Our understanding of the project is based on the following documents and communications: ·Cooke Park Bid Documents, dated 02/05/2025. SCOPE OF PROFESSIONAL SERVICES / SCOPE OF WORK The scope of work includes the services generally described as follows: ·Prepare and facilitate execution of AIA Contract between Owner and Contractor. ·Attend Pre-Construction Meeting to review contract documents, construction schedule, submittal procedures, payment, communication methods, etc. ·Attend bi-weekly construction progress calls during active period of construction. Estimated .5 hour per call, (15) calls. ·In-Progress Construction Site visits, number of total visits and frequency to be determined by Owner and Landscape Architect based on total length of construction and/or milestones established. Visits shall be documented with a Site Visit Report (SVR) and photos. Estimated 4 hours per visit, (16) visits. ·Review and respond to all RFIs and shop drawing submittals. ·Review and approve monthly Contractor AIA Applications for Payment. ·Prepare and facilitate change orders upon receipt of Contractor proposal. ·Prepare ASIs as needed. ·Conduct a Substantial Completion punch list to determine outstanding issues to be addressed prior to issuance of Final Completion. FGI Electrical Engineer, Civil Engineer and Landscape Architect attending, estimated 4 total hours. ·Issue Certificate of Substantial Completion. ·Conduct one Final walk through with Owner and Contractor to determine Substantial completion punch list has been addressed and construction is fully completed. FGI Electrical Engineer, Civil Engineer and Landscape Architect attending, estimated 4 total hours. ·Ensure all closeout documents have been submitted prior to Issuance of Certificate of Final Completion and retainage released. DELIVERABLES The scope of work includes the deliverables generally described as follows: ·AIA Contract between Owner and Agreement for Execution ·Approved AIA Monthly Pay Applications ·Site Visit Report for each site observation visit. ·Substantial Completion Punch List. ·Certificate of Substantial Completion. MAIN POINT OF CONTACT / The Main Point of Contact with Farnsworth Group for this project will be: Amy Wilson Cooke Park Construction Administration FARNSWORTH GROUP / 3 Client PSA Rev. 10_March 2023 awilson@f-w.com D 309.429.6676 C 309.202.9658 DESIGN TEAM The Design Team selected for this project includes the following members: Principal: Caius Jennison Farnsworth Group, Inc. Landscape Architect/Project Manager: Amy Wilson Farnsworth Group, Inc. Civil Engineer: Trevor Alexander Farnsworth Group, Inc. Electrical Engineer: Bill Gonzalez Farnsworth Group, Inc. PROFESSIONAL FEES / Farnsworth Group proposes to provide the described services for a Fixed Fee Not to Exceed (NTE), of $28,500.00 (Twenty-eight thousand five hundred dollars), plus normal reimbursable expenses and mileage. Additional details regarding payment terms and related policies are included in the attached General Conditions. PROJECT TIMELINE / We understand the timeline of the project to be as follows: · Notice to Proceed April 21, 2025 · Substantial Completion October 31, 2025 · Final Completion November 26, 2025 CLIENT RESPONSIBILITIES / The following services or items are required to be provided by you to allow Farnsworth to complete the scope of services outlined above: · Lead contact for General Contractor for day-to-day operations. · Perform regular site visits to observe and/or inspect construction. · OSLAD Administrative Requirements [Signatures on Following Page] Cooke Park Construction Administration FARNSWORTH GROUP / 4 Client PSA Rev. 10_March 2023 AGREEMENT / FARNSWORTH GROUP, INC. CITY OF GALESBURG Signature Signature Amy L. Wilson Typed Name Typed Name Landscape Architectural Practice Leader Title Title March 14, 2025 Date Date General Conditions / Rev. March 2023 GENERAL CONDITIONS Standard of Care: Services performed by Farnsworth Group under the Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. No other representation expressed or implied, and no warranty or guarantee, is included or intended in the Agreement, or in any report, opinion, document, or otherwise. Entire Agreement: These General Conditions and the signed document to which they are attached constitute the entire Agreement between Client and Farnsworth Group and are referred to hereinafter collectively as the "Agreement". The Agreement supersedes all prior communications, understandings and agreements, whether written or oral. Both parties have participated fully in the preparation and revision of the Agreement, and each party and its counsel have reviewed the final document. Any rule of contract construction regarding ambiguities being construed against the drafting party shall not apply in the interpreting of the Agreement, including any Section Headings or Captions. Precedence: All purchases of Services are expressly limited to and conditioned upon acceptance of this Agreement. The Agreement shall take precedence over any inconsistent or contradictory provisions contained in any proposal, contract, purchase order, requisition, notice to proceed, or like document regarding Farnsworth Group’s services. Any additional or conflicting terms or conditions contained in any purchase order, statement of work, or other document issued by Client will not be binding upon Farnsworth Group and are expressly rejected by Farnsworth Group. Fee Schedule: Where lump sum fees have been agreed to between the parties, they shall be so designated in the signed document attached hereto and by reference made a part hereof. Where fees are based upon hourly charges for services and costs incurred by Farnsworth Group, they shall be based upon the hourly fee schedule annually adopted by Farnsworth Group, as more fully set forth in a Schedule of Charges attached hereto and by reference made a part hereof. Such fees in the initial year of the Agreement shall be those represented by said Schedule of Charges, and these fees will annually change at the beginning of each calendar year after the date of the Agreement. Opinions of Cost: Farnsworth Group's opinions of probable Project cost or construction cost for the Project will be based solely upon its own experience with construction. Since Farnsworth Group has no control over the cost of labor, materials or equipment, or over a contractor's method of determining prices, or over competitive bidding or market conditions, Farnsworth Group cannot and does not guarantee that proposals, bids, or the construction cost will not vary from its opinions of probable cost. If Client wishes greater assurance as to the construction cost, Client should employ an independent cost estimator. Invoices: Client will pay Farnsworth Group the fees set forth in the Agreement (the "Fees"). Charges for services will be billed at least as frequently as monthly, and at the completion of Project. Client shall compensate Farnsworth Group for any sales or value added taxes which apply to the services rendered under the Agreement or any amendment thereto. Client shall reimburse Farnsworth Group for the amount of such taxes in addition to the compensation due for services. Payment of invoices shall not be subject to any discounts or set-offs by Client unless agreed to in writing by Farnsworth Group. Invoices are delinquent if payment has not been received within thirty (30) days from date of invoice. Amounts outstanding more than thirty (30) days will accrue interest at the rate of 1.5% per month (compounded), or if lower, the maximum rate permitted by applicable law. Should a past due amount exceed sixty (60) days, Farnsworth Group shall have the right to suspend all Services, without liability of any kind to Client, until full payment is received. All time spent and expenses incurred (including attorney’s fees) in connection with collection of any delinquent amount will be paid by Client to Farnsworth Group per Farnsworth Group’s then current Schedule of Charges. Client will reimburse Farnsworth Group at the rate of cost plus 10% for reasonable meals and travel expenses incurred in connection with travel requested by Client outside the metropolitan area in which the individual employee or contractor of Farnsworth Group normally works. Confidentiality: Each party shall retain as confidential all information and data furnished to it by the other party which are designated in writing by such other party as confidential at the time of transmission and are obtained or acquired by the receiving party in connection with the Agreement, and said party shall not reveal such information to any third party. However, nothing herein is meant to preclude either disclosing and/or otherwise using information (i) when the information is actually known to the receiving party before being obtained or derived from the transmitting party; or (ii) when the information is generally available to the public without the receiving party's fault at any time before or after it is acquired from the transmitting party; or (iii) where the information is obtained or acquired in good faith at any time by the receiving party from a third party who has the same in good faith and who is not under any obligation to the transmitting party in respect thereof; or (iv) is required by law or court order to be disclosed. Compliance with Law: In the performance of services to be provided hereunder, Farnsworth Group and Client agree to comply with applicable federal, state, and local laws and ordinances and applicable lawful governmental or quasi- governmental order, rules, and regulations. Modification to the Agreement: Client or Farnsworth Group may, from time to time, request modifications or changes in the scope of services to be performed hereunder. Such changes, including any increase or decrease in the amount of Farnsworth Group’s compensation, to which Client and Farnsworth Group mutually agree shall be incorporated in the Agreement by a written amendment to the Agreement. Notice: All notices required or permitted under this Agreement must be written and will be deemed given and received (a) if by personal delivery, on the date of such delivery, (b) if by electronic mail, on the transmission date if sent before 4:00 pm U.S. central time on a business day or, in any other case, on the next business day, (c) if by nationally recognized overnight courier, on the next business day following deposit for next business day delivery, or (d) if by certified mail, return receipt requested with postage prepaid, on the third business day following deposit. Notice must be addressed at the address or electronic mail address shown below for, or such other address as may be designated by notice by such Party: If to Client: City of Galesburg Attn: Don Miles 55 W. Tompkins St. Galesburg, IL 61401 E-mail: dmiles@ci.galesburg.il.us Date: March 14, 2025 Client: City of Galesburg Project: Cooke Park General Conditions / Rev. March 2023 If to Farnsworth Group: Farnsworth Group, Inc. Attn: Amy Wilson 100 Walnut St., Suite 200 Peoria, IL 61602 E-mail: awilson@f-w.com With a copy (which will not constitute notice) to: Farnsworth Group, Inc. Attn: Michael Redington 2709 McGraw Drive Bloomington, IL 61704 Facsimile; PDF Signatures. Execution and delivery of this Agreement by delivery of a facsimile or portable document format ("PDF") copy bearing the facsimile or PDF signature of any party hereto shall constitute a valid and binding execution and delivery of this Agreement by such party. Such facsimile and PDF copies shall constitute enforceable original documents. Force Majeure: Obligations of either party under the Agreement, other than payment obligations, shall be suspended, and such party shall not be liable for damages or other remedies while such party is prevented from complying herewith, in whole or in part, due to contingencies beyond its reasonable control, including, but not limited to strikes, riots, war, fire, acts of God, injunction, compliance with any law, regulation, or order, whether valid or invalid, of the United States of America or any other governmental body or any instrumentality thereof, whether now existing or hereafter created, inability to secure materials or obtain necessary permits, provided, however, the party so prevented from complying with its obligations hereunder shall promptly notify the other party thereof. Assignment: Client shall not transfer or assign any rights under or interest in the Agreement, without the written consent of Farnsworth Group. Dispute Resolution: In an effort to resolve any conflicts that arise during the performance of professional services for the Project or following completion of the Project, Client and Farnsworth Group agree that all disputes shall first be negotiated between senior officers of Client and Farnsworth Group for up to thirty (30) days before being submitted to mediation. In the event negotiation and mediation are not successful, either Client or Farnsworth Group may seek a resolution in any state or federal court that has the required jurisdiction within 180 days of the conclusion of mediation. Timeliness of Performance: Farnsworth Group will begin work under the Agreement upon receipt of a fully executed copy of the Agreement. Client and Farnsworth Group are aware that many factors outside Farnsworth Group’s control may affect its ability to complete the services to be provided under the Agreement. Farnsworth Group will perform these services with reasonable diligence and expediency consistent with sound professional practices. Suspension: Client or Farnsworth Group may suspend all or a portion of the work under the Agreement by notifying the other party in writing if unforeseen circumstances beyond control of Client or Farnsworth Group make normal progress of the work impossible. Farnsworth Group may suspend work in the event Client does not pay invoices when due, and Farnsworth Group shall have no liability whatsoever to Client, and Client agrees to make no claim for any delay or damage as a result of such suspension. The time for completion of the work shall be extended by the number of days work is suspended. If the period of suspension exceeds ninety (90) days, Farnsworth Group shall be entitled to an equitable adjustment in compensation for start-up, accounting and management expenses. Termination: If either party defaults in performing any of the terms or provisions of the Agreement, and continues in default for a period of fifteen (15) days after written notice thereof, the party not in default shall have the right to immediately terminate the Agreement. The non-defaulting party shall be entitled to all remedies under < Illinois or Colorado > law at the time of breach, including, without limitation, the right to recover as an element of its damages, reasonable attorney's fees and court costs. Reuse of Documents: All documents including reports, drawings, specifications, and electronic media prepared by Farnsworth Group and/or any subconsultant pursuant to the Agreement are instruments of its services for use solely with respect to this Project. Farnsworth Group and/or any subconsultant shall be deemed the authors and owners of their respective instruments of service and shall retain all common law, statutory and other reserved rights, including copyrights. They are not intended or represented to be suitable for reuse by Client or others on extensions of the Project or on any other project. Any reuse without specific written verification or adaptation by Farnsworth Group will be at Client’s sole risk, and without liability to Farnsworth Group, and Client shall indemnify and hold harmless Farnsworth Group or any subconsultant from all claims, damages, losses and expenses including court costs and attorney’s fees arising out of or resulting therefrom. Any such verification or adaptation will entitle Farnsworth Group to further compensation at rates to be agreed upon by Client and Farnsworth Group. Subcontracting: Farnsworth Group shall have the right to subcontract any part of the services and duties hereunder without the consent of Client. Third Party Beneficiaries: Nothing contained in the Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either Client or Farnsworth Group, except as expressly provided herein. Farnsworth Group’s services under the Agreement are being performed solely for Client’s benefit, and no other party or entity shall have any claim against Farnsworth Group because of the Agreement; or the performance or nonperformance of services hereunder; or reliance upon any report or document prepared hereunder. Neither Farnsworth Group nor Client shall have any obligation to indemnify each other from third party claims, except as expressly provided herein. Client and Farnsworth Group agree to require a similar provision in all contracts with construction contractors and subconsultants, vendors, and other entities involved in the Project to carry out the intent of this provision. Right of Entry: Client shall provide for Farnsworth Group's and/or any subconsultant’s right to enter property owned by Client and/or others in order for Farnsworth Group and/or any subconsultant to fulfill the scope of services for this Project. Client understands that use of exploration equipment may unavoidably cause some damage, the correction of which is not part of the Agreement unless explicitly so provided. Recognition of Risk: Client acknowledges and accepts the risk that: (1) data on site conditions such as geological, geotechnical, ground water and other substances and materials, can vary from those encountered at the times and locations where such data were obtained, and that this limitation on the available data can cause uncertainty with respect to the interpretation of conditions at Client’s site; and (2) although necessary to perform the Agreement, commonly used exploration methods (e.g., drilling, borings or trench excavating) involve an inherent risk of contamination of previously uncontaminated soils and waters. Farnsworth Group’s and/or any subconsultant’s application of its present judgment will be subject to factors outlined in (1) and (2) above. Client waives any claim against Farnsworth Group and/or any subconsultant, and agrees to indemnify and hold Farnsworth Group and/or any subconsultant harmless from any claim or liability for injury or loss which may arise as a result of alleged contamination caused by any site exploration. Client further agrees to compensate Farnsworth Group and/or any subconsultant for any time spent or expenses incurred by Farnsworth Group and/or any subconsultant in defense of any such claim, in accordance with Farnsworth Group's and/or any subconsultant’s prevailing fee schedule and expense reimbursement policy. Authority and Responsibility: Client agrees that Farnsworth Group and any subconsultant shall not guarantee the work of any construction contractor or construction subconsultant, shall have no authority to stop work, shall have no supervision or control as to the work or persons doing the work, shall not have charge of the work, shall not be responsible for safety in, on, or about the job site, or have any control of the safety or adequacy of any equipment, building component, scaffolding, supports, forms, or other work aids. Electronic Files Transfer. (a) Farnsworth Group may prepare electronic files which contain machine- readable information or certain information for a project ("Project Files"). Client may request Project Files to facilitate Client's understanding of the project. The Parties recognize that the Project Files are subject to alteration, either intentionally or unintentionally, due to, among other causes, transmission, conversion, media degradation, software error or human error. The Parties further understand that General Conditions / Rev. March 2023 the transfer of Project Files from the system and format used by Farnsworth Group to an alternate system or format cannot be accomplished without the introduction of anomalies and/or errors. (b) Upon request, Farnsworth Group will supply Project Files to Client upon the express terms and conditions set forth herein: (i) The Project Files may not be used for any purpose not related specifically to the Client's project. Use of these files for development of other projects; additions to the project, or duplication of the project at any location is expressly prohibited. (ii) The Project Files are provided for information purposes only and are not intended as an end product. The Project Files may be a work in process, and Farnsworth Group is under no obligation to provide Client with any updated version(s) of the Project Files. (iii) Client acknowledges and understands that the Project Files may not reflect all data contained in the contract documents, addenda, or other pertinent contract-related documents. Client acknowledges and understands that the Project Files may contain data which is not included in the contract documents. (c) BIM Digital Files. With regard to the transfer of Building Information Model (BIM) digital files, both Parties agree as follows: (i) Farnsworth Group will provide only those BIM files created for Client's project. There is no representation the BIM files are comprehensive or comprise a complete model of the building. (ii) The level of development of the model will be defined consistent to be with AIA Document G202-2013, as agreed by the parties. After reviewing and verifying the accuracy of the information contained within Farnsworth Group's BIM files, Client is authorized to develop its own model to a higher level of development for its own uses, but, in doing so, expressly agrees to assume all risks associated therewith. Utilities: Client shall be responsible for designating the location of all utility lines and subterranean structures within the property line of the Project. Client agrees to waive any claim against Farnsworth Group and/or any subconsultant, and to indemnify and hold harmless from any claim or liability for injury or loss arising from Farnsworth Group and/or any subconsultant or other persons encountering utilities or other man-made objects that were not called to Farnsworth Group's attention or which were not properly located on documents furnished to Farnsworth Group. Client further agrees to compensate Farnsworth Group and/or any subconsultant for any time spent or expenses incurred by Farnsworth Group and/or any subconsultant in defense of any such claim, in accordance with Farnsworth Group's and/or any subconsultant’s prevailing fee schedule and expense reimbursement policy. Samples: All samples of any type (soil, rock, water, manufactured materials, biological, etc.) will be discarded sixty (60) days after submittal of Project deliverables. Upon Client’s authorization, samples will be either delivered in accordance with Client’s instructions or stored for an agreed charge. Discovery of Unanticipated Hazardous Substances or Pollutants: Hazardous substances are those so defined by prevailing Federal, State, or Local laws. Pollutants mean any solid, liquid, gaseous, or thermal irritant or contaminant including smoke, vapor, soot, fumes, acids, alkalies, chemicals and waste. Hazardous substances or pollutants may exist at a site where they would not reasonably be expected to be present. Client and Farnsworth Group and/or any subconsultant agree that the discovery of unanticipated hazardous substances or pollutants constitutes a “changed condition” mandating a renegotiation of the scope of services or termination of services. Client and Farnsworth Group and/or any subconsultant also agree that the discovery of unanticipated hazardous substances or pollutants will make it necessary for Farnsworth Group and/or any subconsultant to take immediate measures to protect human health and safety, and/or the environment. Farnsworth Group and/or any subconsultant agree to notify Client as soon as possible if unanticipated known or suspected hazardous substances or pollutants are encountered. Client encourages Farnsworth Group and/or any subconsultant to take any and all measures that in Farnsworth Group’s and/or any subconsultant’s professional opinion are justified to preserve and protect the health and safety of Farnsworth Group’s and/or any subconsultant’s personnel and the public, and/or the environment, and Client agrees to compensate Farnsworth Group and/or any subconsultant for the additional cost of such measures. In addition, Client waives any claim against Farnsworth Group and/or any subconsultant, and agrees to indemnify and hold Farnsworth Group and/or any subconsultant harmless from any claim or liability for injury or loss arising from the presence of unanticipated known or suspected hazardous substances or pollutants. Client also agrees to compensate Farnsworth Group and/or any subconsultant for any time spent and expenses incurred by Farnsworth Group and/or any subconsultant in defense of any such claim, with such compensation to be based upon Farnsworth Group’s and/or any subconsultant’s prevailing fee schedule and expense reimbursement policy. Further, Client recognizes that Farnsworth Group and/or any subconsultant has neither responsibility nor liability for the removal, handling, transportation, or disposal of asbestos containing materials, nor will Farnsworth Group and/or any subconsultant act as one who owns or operates an asbestos demolition or renovation activity, as defined in regulations under the Clean Air Act. Job Site: Client agrees that services performed by Farnsworth Group and/or any subconsultant during construction will be limited to providing observation of the progress of the work and to address questions by Client’s representative concerning conformance with the Contract Documents. This activity is not to be interpreted as an inspection service, a construction supervision service, or guaranteeing the construction contractor's or construction subconsultant’s performance. Farnsworth Group and/or any subconsultant will not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs. Farnsworth Group and/or any subconsultant will not be responsible for construction contractor's or construction subconsultant’s obligation to carry out the work according to the Contract Documents. Farnsworth Group and/or any subconsultant will not be considered an agent of Client and will not have authority to direct construction contractor's or construction subconsultant’s work or to stop work. Shop Drawing Review: Client agrees that Farnsworth Group and/or any subconsultant shall review shop drawings and/or submittals solely for their general conformance with Farnsworth Group's and/or any subconsultant’s design concept and general conformance with information given in the Contract Documents. Farnsworth Group and/or any subconsultant shall not be responsible for any aspects of a shop drawing and/or submittal that affect or are affected by the means, methods, techniques, sequences, and procedures of construction, safety precautions and programs incidental thereto, all of which are the construction contractor's or construction subconsultant’s responsibility. The construction contractor or construction subconsultant will be responsible for dimensions, lengths, elevations and quantities, which are to be confirmed and correlated at the jobsite, and for coordination of the work with that of all other trades. Client represents that the construction contractor and construction subconsultant shall be made aware by Client of the responsibility to review shop drawings and/or submittals and approve them in these respects before submitting them to Farnsworth Group and/or any subconsultant. LEED Certification and Energy Models: Client agrees that Farnsworth Group and/or any subconsultant do not guarantee the LEED certification of any facility for which Farnsworth Group and/or any subconsultant provides commissioning, LEED consulting or energy modeling services. The techniques and specific requirements for energy models used to meet LEED criteria have limitations that result in energy usage predictions that may differ from actual energy usage. Farnsworth Group and/or any subconsultant will endeavor to model energy usage very closely to actual usage, but Client agrees that Farnsworth Group and/or any subconsultant will not be responsible or liable in any way for inaccurate budgets for energy use developed from the predictions of LEED-compliant energy models. LEED certification and the number of LEED points awarded for energy efficiency are solely the responsibility of the U.S. Green Building Council and Green Building Certification Institute. Environmental Site Assessments: No Environmental Site Assessment can wholly eliminate uncertainty regarding the potential for Recognized Environmental Conditions in connection with a Subject Property. Performance of an Environmental Site Assessment is intended to reduce, but not eliminate, uncertainty regarding potential for Recognized Environmental Conditions in connection with a Subject Property. In order to conduct the Environmental Site Assessment, information will General Conditions / Rev. March 2023 be obtained and reviewed from outside sources, potentially including, but not limited to, interview questionnaires, database searches, and historical records. Farnsworth Group is not be responsible for the quality, accuracy, and content of information from these sources. Any non-scope items provided in the Phase I Environmental Site Assessment Report are provided at the discretion of the environmental professional for the benefit of Client. Inclusion of any non-scope finding(s) does not imply a review of any other non-scope items with the Environmental Site Assessment investigation or report. The Environmental Site Assessment report is prepared for the sole and exclusive use of Client. Farnsworth Group does not intend, without its written consent, for the Phase 1 Environmental Site Assessment Report to be disseminated to anyone beside Client, or to be used or relied upon by anyone beside Client. Use of the report by any other person or entity is unauthorized and such use is at their sole risk. Consequential Damages: Notwithstanding any other provision of the Agreement, and to the fullest extent permitted by law, neither Client nor Farnsworth Group, their respective officers, directors, partners, employees, contractors or subconsultants shall be liable to the other or shall make any claim for incidental, indirect, or consequential damages arising out of or connected in any way to the Project or Services performed under this Agreement. This mutual waiver of consequential damages shall include, but not be limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation and any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract and breach of strict and implied warranty. Both Client and Farnsworth Group shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in Project. Personal Liability: It is intended by the parties to the Agreement that Farnsworth Group’s services in connection with the Project shall not subject Farnsworth Group’s individual employees, officers or directors to any personal legal exposure for the risks associated with this Project. Therefore, and notwithstanding anything to the contrary contained herein, Client agrees that as Client’s sole and exclusive remedy, any claim, demand, or suit shall be directed and/or asserted only against “Farnsworth Group, Inc., an Illinois corporation,” and not against any of Farnsworth Group’s individual employees, officers or directors. General Insurance and Limitation: Farnsworth Group is covered by commercial general liability insurance, automobile liability insurance and workers compensation insurance with limits which Farnsworth Group considers reasonable. Certificates of all insurance shall be provided to Client upon request in writing. Within the limits and conditions of such insurance, Farnsworth Group agrees to indemnify and hold Client harmless from any loss, damage or liability arising directly from any negligent act by Farnsworth Group. Farnsworth Group shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. Farnsworth Group shall not be responsible for any loss, damage or liability arising from any act by Client, its agents, staff, other consultants, independent contractors, third parties or others working on the Project over which Farnsworth Group has no supervision or control. Notwithstanding the foregoing agreement to indemnify and hold harmless, the parties agree that Farnsworth Group has no duty to defend Client from and against any claims, causes of action or proceedings of any kind. Professional Liability Insurance and Limitation: Farnsworth Group is covered by professional liability insurance for its professional acts, errors and omissions, with limits which Farnsworth Group considers reasonable. Certificates of insurance shall be provided to Client upon request in writing. Within the limits and conditions of such insurance, Farnsworth Group agrees to indemnify and hold Client harmless from loss, damage or liability arising from errors or omissions by Farnsworth Group that exceed the industry standard of care for the services provided. Farnsworth Group shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. Farnsworth Group shall not be responsible for any loss, damage or liability arising from any act, error or omission by Client, its agents, staff, other consultants, independent contractors, third parties or others working on the Project over which Farnsworth Group has no supervision or control. Notwithstanding the foregoing agreement to indemnify and hold harmless, the parties agree that Farnsworth Group has no duty to defend Client from and against any claims, causes of action or proceedings of any kind. ADDITIONAL LIMITATION: IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROJECT TO BOTH CLIENT AND FARNSWORTH GROUP, THE RISKS HAVE BEEN ALLOCATED SUCH THAT CLIENT AGREES THAT FOR THE COMPENSATION HEREIN PROVIDED, FARNSWORTH GROUP CANNOT EXPOSE ITSELF TO DAMAGES DISPROPORTIONATE TO THE NATURE AND SCOPE OF FARNSWORTH GROUP’S SERVICES OR THE COMPENSATION PAYABLE TO IT HEREUNDER. THEREFORE, TO THE MAXIMUM EXTENT PERMITTED BY LAW, CLIENT AGREES THAT THE LIABILITY OF FARNSWORTH GROUP TO CLIENT FOR ANY AND ALL CAUSES OF ACTION, INCLUDING, WITHOUT LIMITATION, CONTRIBUTION, ASSERTED BY CLIENT AND ARISING OUT OF OR RELATED TO THE NEGLIGENT ACTS, ERRORS OR OMISSIONS OF FARNSWORTH GROUP IN PERFORMING PROFESSIONAL SERVICES SHALL BE LIMITED TO TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000) OR THE TOTAL FEES PAID TO FARNSWORTH GROUP BY CLIENT UNDER THE AGREEMENT, WHICHEVER IS GREATER (“LIMITATION”). CLIENT HEREBY WAIVES AND RELEASES (I) ALL PRESENT AND FUTURE CLAIMS AGAINST FARNSWORTH GROUP, OTHER THAN THOSE DESCRIBED IN THE PREVIOUS SENTENCE, AND (II) ANY LIABILITY OF FARNSWORTH GROUP IN EXCESS OF THE LIMITATION. IN CONSIDERATION OF THE PROMISES CONTAINED HEREIN AND FOR OTHER SEPARATE, VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY ACKNOWLEDGED, CLIENT ACKNOWLEDGES AND AGREES THAT (I) BUT FOR THE LIMITATION, FARNSWORTH GROUP WOULD NOT HAVE PERFORMED THE SERVICES, (II) CLIENT HAS HAD THE OPPORTUNITY TO NEGOTIATE THE TERMS OF THE LIMITATION AS PART OF AN “ARMS-LENGTH” TRANSACTION, (III) THE LIMITATION AMOUNT MAY BE LESS THAN THE AMOUNT OF PROFESSIONAL LIABILITY INSURANCE REQUIRED OF FARNSWORTH GROUP UNDER THE AGREEMENT, (IV) THE LIMITATION IS MERELY A LIMITATION OF, AND NOT AN EXCULPATION FROM, FARNSWORTH GROUP’S LIABILITY AND DOES NOT IN ANY WAY OBLIGATE CLIENT TO DEFEND, INDEMNIFY OR HOLD HARMLESS FARNSWORTH GROUP, (V) THE LIMITATION IS AN AGREED REMEDY, AND (VI) THE LIMITATION AMOUNT IS NEITHER NOMINAL NOR A DISINCENTIVE TO FARNSWORTH GROUP PERFORMING THE SERVICES IN ACCORDANCE WITH THE STANDARD OF CARE. Subpoenas: Client is responsible, after notification, for payment of time charges and expenses resulting from the required response by Farnsworth Group and/or any subconsultant to subpoenas issued by any party other than Farnsworth Group and/or any subconsultant in conjunction with the services performed under the Agreement. Charges are based on fee schedules in effect at the time the subpoena is served. Statutes of Repose and Limitation: All legal causes of action between the parties to the Agreement shall accrue and any applicable statutes of repose or limitation shall begin to run not later than the date of Substantial Completion. If the act or failure to act complained of occurs after the date of Substantial Completion, then the date of final completion shall be used, but in no event shall any statute of repose of limitation begin to run any later than the date Farnsworth Group’s services are completed or terminated. Severability: If any term or provision of the Agreement is held to be invalid or unenforceable under any applicable statute or rule of law, such holding shall be applied only to the provision so held, and the remainder of the Agreement shall remain in full force and effect. Waiver: No waiver by either party of any breach, default, or violation of any term, warranty, representation, agreement, covenant, condition, or provision hereof shall constitute a waiver of any subsequent breach, default, or violation of the same or any other term, warranty, representation, agreement, covenant, condition, or provision hereof. All waivers must be in writing. Survival: Notwithstanding completion or termination of the Agreement for any reason, all rights, duties, obligations of the parties to the Agreement shall survive such completion or termination and remain in full force and effect until fulfilled. Governing Law: The Agreement shall be governed by and interpreted pursuant to the laws of the State of < Illinois or Colorado > without regard to conflict of law principles. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 2 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Illinois Commerce Commission (ICC) Stipulated Agreement for highway-rail grade crossing work at five crossings on the BNSF Peoria Subdivision. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend approval of the ICC Stipulated Agreement. BACKGROUND: In 2022, City staff contacted BNSF and the ICC about making safety improvements to the BNSF Peoria Subdivision in the southeast section of the City. The City had received complaints about the safety of the 10 at-grade crossings, as they were equipped with warning lights but no gate arms. City staff consulted with IDOT and the ICC and it was determined that upgrades to the crossing protection to include gate arms were warranted, particularly due to the number of school buses that use some of the crossings. The ICC agreed to commit Grade Crossing Protection Funds (GCPF) to the project to update the crossings. BNSF agreed to commit funding to the project as well as install the gate arms at the crossings and upgrade their crossing circuitry with Constant Warning Time (CWT). In exchange, BNSF requested the City close the at- grade crossing on E. 1st Street just west of Pearl Street. The crossing at E. 1st Street only has approximately 50 vehicles per day and there are safety concerns due to the skew with the roadway making it a good candidate for closure in exchange for the safety upgrades to the crossings on the Peoria Subdivision. The funding from the ICC to upgrade the crossings is being done through three separate stipulated agreements. The first agreement for upgrades at the two crossings on S. Seminary Street and one on Chambers Street was previously executed and there was no cost to the City or work for the City to perform. Another agreement for upgrades at the Pearl Street crossing and the closure of the crossing at E. 1st Street is being considered separately for approval at this meeting. This agreement includes the work to install gate arms and CWT circuitry at the following crossings on the Peoria Subdivision: Day Street, Pine Street, Lombard Street, Locust Street, and Farnham Street. BNSF is responsible for the cost and work associated with the gate arm and circuitry upgrades at each crossing. As part of installation of the new gate arms and their foundations, modifications must be made to the roadway approaches, sidewalks and curbing at the crossings at Day Street, Pine Street, Locust Street, and Farnham Street. The City is responsible for the work 25-4026 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 2 of 2 and cost to make these modifications. However, the City will be reimbursed through GCPF assistance for the cost of these modifications. The estimated cost for this work is $36,109. Per the agreement, the City is not required to pay any cost for these improvements should the actual cost exceed that amount. City staff recommend approval of the stipulated agreement. BUDGET IMPACT: The City will be reimbursed through GCPF assistance for the cost to modify the existing highway and sidewalk approaches, estimated at $36,109. SUPPORTING DOCUMENTS: 1.Stipulated Agreement STATE OF ILLINOIS ILLINOIS COMMERCE COMMISSION TRANSPORTATION BUREAU / RAIL SAFETY SECTION Brian Vercruysse Rail Safety Program Administrator 527 E. Capitol Avenue, Springfield, IL 62701 Telephone [217] 782-7660 Fax [217] 524-4637 www.icc.illinois.gov March 11, 2025 Mr. Jacob Rzewnicki Manager Public Projects BNSF Railway Company 4515 Kansas Avenue Kansas City, KS 66106 jacob.rzewnicki@bnsf.com Mr. Bill Pearsall, P.E. Bureau of Safety Programs and Engineering Illinois Department of Transportation 2300 S. Dirksen Parkway Springfield, IL 62764 Mr. Aaron Gavin Director of Public Works City of Galesburg 55 West Tompkins Street. Galesburg, IL 61401 mdoi@ci.galesburg.il.us Dear Mr. Rzewnicki, Mr. Gavin and Mr. Pearsall: Enclosed are copies of Stipulated Agreement 2358 matter of improving public safety by replacing the existing warning devices with all new automatic warning devices and circuitry, as well as approach improvements at the Day St. (AAR/DOT #062992B railroad milepost 0.42-LS108), Pine St. (AAR/DOT #062993H, railroad milepost 0.49-LS108), Lombard St. (AAR/DOT #062994P, railroad milepost 0.55-LS108), Locust St. (AAR/DOT #062995W, railroad milepost 0.68-LS108) and S. Farnham St. (AAR/DOT #062997K, railroad milepost 0.88-LS108) highway-rail grade crossings of BNSF Railway Company’s track, located in Galesburg, Knox County, Illinois; and; In accordance with the provisions of the Commission’s Recommended Procedures for Initiation and Execution of the Stipulated Agreement, all parties must sign the Execution Page of the agreement within 60 days from the date of mailing and return it to our office or the terms of the Agreement shall be renegotiated or declared void. Please read the entire Agreement before execution. In addition, The Company and the City shall each complete and submit the Project Manager Information portion of the Project Status Report sheet, attached as Exhibits E (Company), and E1 (City), along with this executed Agreement. COMPANY is hereby notified that not less than the prevailing rate of wages, as established by the Illinois Prevailing Wage Act, shall be paid to all laborers, mechanics, and other workers who are not COMPANY’s employees but who are retained by COMPANY to perform construction or demolition work under the attached agreement or any related (sub)contract(s). The prevailing rate of wages are revised by the Illinois Department of Labor and are available on that department’s official website or by calling (217) 782-6206. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 Mr. Rzewnicki, Mr.Gavin and Mr. Pearsall March 11, 2025 Page Two We urge all parties to act expeditiously in executing the agreement. Thank you for your prompt attention to this matter. If you have any questions, or need additional information, please contact Aaron Toliver, Railroad Safety Specialist, at (217) 785-8420 Very truly yours, Brian Vercruysse Rail Safety Program Administrator Enclosure AT/LF Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 1 STATE OF ILLINOIS ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT 2358 This Agreement made and entered into, by and between the State of Illinois acting by and through the Illinois Commerce Commission (Commission), the BNSF Railway Company (BNSF or Company), the City of Galesburg (City), and the State of Illinois, Department of Transportation (Department or IDOT). WITNESSETH: WHEREAS, it has come to the attention of the Commission through a City application for assistance that inquiry should be made into the matter of improving public safety by replacing the existing warning devices with all new automatic warning devices and circuitry, as well as approach improvements at the Day St. (AAR/DOT #062992B railroad milepost 0.42-LS108), Pine St. (AAR/DOT #062993H, railroad milepost 0.49-LS108), Lombard St. (AAR/DOT #062994P, railroad milepost 0.55-LS108), Locust St. (AAR/DOT #062995W, railroad milepost 0.68-LS108) and S. Farnham St. (AAR/DOT #062997K, railroad milepost 0.88-LS108) highway-rail grade crossings of the Company’s track, located in Galesburg, Knox County, Illinois; and; WHEREAS, proper investigation has, been made of the circumstances surrounding the subject crossings by a representative of the Commission’s Transportation Division Railroad Section; and WHEREAS, the physical aspects and other pertinent data relating to the crossings have been obtained and shown in Exhibits A, A1, A2, A3 and A4 attached to this Agreement; and WHEREAS, the parties are mutually agreeable to accomplish proposed improvements to the crossing upon determination of the Commission by Order. NOW, THEREFORE in consideration of the premises and of the mutual covenants and agreements as hereinafter contained the parties pray that the Commission enter an Order according to the provisions of Section 18c-7401 of the Illinois Commercial Transportation Law, 625 ILCS 5/18(c)-7401, requiring that certain improvements as hereinafter stated be made and that the cost for the proposed improvements be divided among the parties according to law and that in the interest of the traveling public the Grade Crossing Protection Fund (GCPF) of the Motor Fuel Tax Law (MFT) be required to bear a substantial portion of the cost; To Wit the parties agree as follows: Section 1 All improvements encompassed by this Agreement shall be made in accordance with all applicable State laws, rules, standards, regulations and orders and procedures in general. Section 2 The parties are of the opinion that the following improvements in the interest of public safety at the aforesaid crossings should be as follows: Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 2 Day Street (AAR/DOT #062992B) (a)Replace the existing antiquated automatic flashing light signals and control circuitry with new automatic flashing light signals, roadway gates oriented parallel with the track on both highway approaches, and bells, all controlled by constant warning time circuitry, equipped with an event recorder and a remote monitoring system, by the Company. (b)Modify the existing highway/sidewalk approaches, and (re)establish 6-inch barrier curbing adjacent to the northwest and southeast signals, to comply as closely as practicable with the minimum requirements of 92 Ill. Adm. Code 1535.204 (Exhibit C1), except that the grades may exceed 1% but not to exceed 5% within 25-feet of the nearest rail to avoid adverse drainage impacts to adjacent properties, by the City. Pine Street (AAR/DOT #062993H) (a)Replace the existing antiquated automatic flashing light signals and control circuitry with new automatic flashing light signals, roadway gates oriented parallel with the track on both highway approaches, and bells, all controlled by constant warning time circuitry, equipped with an event recorder and a remote monitoring system, by the Company. (b)Modify the existing highway approaches, and (re)establish 6-inch barrier curbing adjacent to the northwest signal, to comply as closely as practicable with the minimum requirements of 92 Ill. Adm. Code 1535.204 (Exhibit C1), except that the grades may exceed 1% but not to exceed 5% within 25-feet of the nearest rail to avoid adverse drainage impacts to adjacent properties, by the City. Lombard Street (AAR/DOT #062994P) (a)Replace the existing antiquated automatic flashing light signals and control circuitry with new automatic flashing light signals, roadway gates oriented perpendicular to the road on both highway approaches, and bells, all controlled by constant warning time circuitry, equipped with an event recorder and a remote monitoring system, by the Company. Locust Street (AAR/DOT #062995W) (a)Replace the existing antiquated automatic flashing light signals and control circuitry with new automatic flashing light signals, roadway gates oriented perpendicular to the road on both highway approaches, and bells, all controlled by constant warning time circuitry, equipped with an event recorder and a remote monitoring system, by the Company. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 3 (b)Modify the existing highway approaches to comply as closely as practicable with the minimum requirements of 92 Ill. Adm. Code 1535.204 (Exhibit C1), except that the grades may exceed 1% but not to exceed 5% within 25-feet of the nearest rail to avoid adverse drainage impacts to adjacent properties, by the City. S. Farnham Street (AAR/DOT #062997K) (a)Replace the existing antiquated automatic cantilever flashing light signals and control circuitry with new combination cantilever automatic flashing light signals and roadway gates oriented perpendicular to the road on both highway approaches, and bells, all controlled by constant warning time circuitry, equipped with an event recorder and a remote monitoring system, by the Company. (b)Modify the existing highway/sidewalk approaches such that the sidewalk passes to the outside and clear of the gate counterweight, and (re)establish 6-inch barrier curbing adjacent to the northwest and southeast signals, to comply as closely as practicable with the minimum requirements of 92 Ill. Adm. Code 1535.204 (Exhibit C1), except that the grades may exceed 1% but not to exceed 5% within 25-feet of the nearest rail to avoid adverse drainage impacts to adjacent properties, by the City. Section 3 The Company has prepared preliminary detailed cost estimates and plans to accomplish the proposed signal improvements, attached and incorporated herein by reference as Exhibit B, B1, B2, B3, and B4. The City of Galesburg, has provided a combined preliminary cost estimate (Exhibit B5) to accomplish all of the proposed highway/sidewalk approach improvements and curb (re)establishment (approach work), which may be required by Commission Order. The City will be the project lead for the approach work. The City shall, upon issuance of a Commission Order, according to the requirements contained therein, prepare and submit a copy of the detailed plans, estimates of cost and any required specifications for the proposed improvements to the Department’s District 4 office for approval. The City agrees that an appropriate time for the submission of plans should be ninety (90)days from the date of a Commission Order approving this Agreement. The Department shall provide notice (via phone, electronic mail, standard mail, or fax) to the Commission within forty-five (45) calendar days after it has received the final construction drawings and estimates of cost and any required specifications for the proposed improvements from the City. The notice shall indicate Department approval or disapproval of the final construction drawings, estimates of cost and any required specifications for the proposed improvements. Section 4 The Company shall upon Order, according to the requirements contained therein, proceed toward the completion of the proposed signal improvements, accomplishing the work with its own forces or appropriate contracted services and agrees that an appropriate time for the completion of the proposed signal improvements Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 4 should be eighteen (18) months from the date of a Commission Order approving this Agreement. The City shall upon Order, according to the requirements contained therein, proceed toward the completion of the proposed approach improvements, accomplishing the work with its own forces or appropriate contracted services and agrees that an appropriate time for the completion of the proposed approach improvements should be eighteen (18) months from the date of a Commission Order approving this Agreement. Section 5 The parties agree that an equitable division of cost for the proposed improvements is as follows: COST DIVISION TABLE Notes: 1 Total GCPF assistance for the automatic warning devices not to exceed $1,672,790; any signal design and installation costs above the total estimated amount of $1,760,838 will be divided in the same percentages noted above, upon submittal and review of evidence to support the additional cost and subject to approval by the Commission. 2 Company responsible for all future operation and maintenance costs associated with the new automatic warning devices. 3 GCPF assistance for the approaches at the subject crossings not to exceed $36,109; Total approach costs above $36,109 will be the responsibility of the City to file a Request for Hearing before an Administrative Law Judge of the Commission, to include evidence to support the additional cost and subject to approval by the Commission. 4 The City is responsible for all future maintenance costs associated with the highway and sidewalk approaches. IMPROVEMENT EST.COST GCPF CITY COMPANY IDOT Day Street (DOT# 062992B) Install Automatic Flashing Light Signals and Gates, controlled by CWT Circuitry $329,439 (95%) $312,9661 0% (5%) $16,4731,2 $0% Improve Existing Highway/Side- Walk Approaches Day St. $9,028 (100%) $9,028 0% 3,4 $0% $0% Pine Street (DOT# 062993H) Install Automatic Flashing Light Signals and Gates, controlled by CWT Circuitry $315,134 (95%) $299,3751 0% (5%) $15,7591,2 $0% Improve Existing Highway Approaches Pine St.$9,027 (100%) $9,027 0%3,4 $0% $0% Lombard St (DOT# 062994P) Install Automatic Flashing Light Signals and Gates, controlled by CWT Circuitry $308,313 (95%) $292,8961 0% (5%) $15,4171,2 $0% Locust St (DOT# 062995W) Install Automatic Flashing Light Signals and Gates, controlled by CWT Circuitry $352,131 (95%) $334,5231 0% (5%) $17,6081,2 $0% Improve Existing Highway Approaches Locust St. $9,027 (100%) $9,027 0%3,4 $0% $0% Farnham St (DOT#062997K) Install Automatic Flashing Light Signals and Gates, controlled by CWT Circuitry & incidental surface extension $455,821 (95%) $433,0301 0% (5%) $22,7911,2 $0% Improve Existing Highway/Side- Walk Approaches Farnham St. $9,027 (100%) $9,027 0%3,4 $0% $0% TOTALS $1,796,947 $1,708,8991 $03,4 $88,0481,2 $0 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 5 Section 6 City is not required to pay any cost for the approach improvements. [see provisions in Note 3 in the Cost Division Table above]. Section 7 Special Provisions: Since the highway approach grade rehabilitation at the Day St., Pine St., Locust St. and S. Farnham St. crossings will be performed by City or its contractor, flagging and contractor liability insurance will be required for said work. Railroad flagging costs will be considered incidental charges and may be directly billed to the GCPF by the Company at the 95% GCPF-5% Company cost division set forth in Section 5. The Company is responsible for all future costs associated with the operation and maintenance of the new automatic warning devices in accordance with the following parts of Title 49 - Code of Federal Regulations (CFR): 49 CFR 214 - Railroad Worker Safety; 49 CFR 228 - Hours of Service of Railroad Employees; 49 CFR 233 - Signal Systems Recording Requirements; and, 49 CFR 234 - Grade Crossing Signal System Safety. The City shall submit detailed plans and estimates for the proposed approach improvements for review and approval to Illinois Department of Transportation, Region 3 Engineer, District 4 Attn: Engineer of Local Roads and Streets, 401 MAIN STREET PEORIA, ILLINOIS 61602, PHONE: (309)671-3333 The Company and City shall each review the Project Manager Information portion of the Project Status Report sheets, attached as Exhibits E and E1, respectively. If any changes are required, the sheets are to be corrected and sent with this executed Agreement. The Company, and City shall, at six (6) month intervals from the date of the Commission Order approving this Agreement, submit to the Director of Processing and Information, Transportation Bureau of the Commission, a Project Status Report, attached as Exhibit E (Company) and Exhibit E1 (City) regarding the progress each has made toward completion of the work required by this Agreement. Each Project Status Report shall include the Commission Order’s docket number, the Order date, the project completion date as noted in the Order, crossing information (inventory number and railroad milepost), type of improvement, and the name, title, mailing address, phone number, facsimile number, and electronic mailing address of the Company and City Project Manager. All bills for the approach work specified in Section 2 of this Agreement authorized for reimbursement from the Grade Crossing Protection Fund shall be submitted. Illinois Department of Transportation, Region 3 Engineer, District 4 Attn: Engineer of Local Roads and Streets, 401 MAIN STREET PEORIA, ILLINOIS 61602. Upon review and approval of the bills, personnel from District 4 will submit an invoice to the Fiscal Control Unit, Bureau of Local Roads and Streets, Illinois Department of Transportation, 2300 S. Dirksen Parkway, Springfield, IL 62764. All bills for the automatic warning devices specified in Section 2 of this Agreement authorized for reimbursement from the Grade Crossing Protection Fund shall be submitted to the Fiscal Control Unit, Bureau of Local Roads and Streets, Illinois Department of Transportation, 2300 S. Dirksen Parkway, Springfield, IL 62764. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 6 All bills shall meet the minimum documentation requirements set forth in Section 8 of this Agreement. All bills will be paid in accordance with the State Prompt Payment Act as currently enacted (Illinois Compiled Statutes, 30 ILCS 540/). The Department shall send a copy of all invoices to the Director of Processing and Information, Transportation Bureau of the Commission. All bills shall be submitted no later than twelve (12) months from the completion date specified in the Commission Order approving this Agreement, or any Supplemental Order(s) issued for the project. The final invoice for expenditures from each party shall be clearly marked "Final Invoice". The Department shall not obligate any assistance from the GCPF for the cost of proposed improvements described in this Agreement without prior approval by the Commission. The Commission shall, at the end of the 12th month from the completion date specified in the Commission Order approving this Agreement, or any Supplemental Order(s) issued for this project, conduct a review to determine if any unused assistance from the GCPF should be de-obligated. Upon completion of the review, the Commission shall notify the Department to de-obligate all residual funds accountable for installation costs for this project. Notification may be by regular mail, electronic mail, fax, or phone. Section 8 Billing: For all work specified in this Agreement, and authorized by an Order of the Commission, the Company shall assure that sufficient documentation for all bills is made available to the Department. The minimum documentation that must be made available is outlined below: a)Labor Charges (including additives) - Copies of employee work hours chargedto the project. b)Equipment Rental - Copies of rental agreements for the equipment used, including the rental rate; and the number of hours the equipment was used on the project. c)Material - An itemized list of all materials purchased and installed at the crossing location. If materials purchased are installed at multiple crossing locations, a notation must be made to identify the crossing location. d)Engineering - Copies of employee work hours charged to the project. e)Supervision - Copies of employee work hours charged to the project. f)Incidental Charges - An itemized list of all incidental charges along with a written explanation of those charges. g)Service Dates - Invoice shall include the beginning and ending date of the work accomplished for the invoice. h)Final or Progressive - Each invoice shall be marked as a Progressive or a Final Invoice, as applicable. i)Reference Numbers - Each invoice shall include the AAR/DOT number, the ICC Order number and the state job number when federal funds are involved. j)Locations - Each invoice shall show the location, with the street name and AAR/DOT crossing inventory number. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 7 k) Travel – Each invoice shall include copies of all costs incurred, such as lodging, meals, per diem, rates and totals. Rail carriers shall provide an electronic copy of its current Rail Carrier Travel Policy. Reimbursement of travel costs shall be in accordance with State of Illinois travel regulations under 9 Illinois Administrative Code part 3000 and appendices. Any proposal or attempt to use an alternative travel reimbursement method must be reviewed and approved by the Department prior to travel. Reimbursement of labor additives will be limited to only the most current direct labor additives, small tools additives, equipment additive rate, if so developed, and public liability/property damage liability insurance rates as audited and approved by a cognizant State agency and the Federal Highway Administration. Indirect overhead or general and administrative expenses, or those expenses which may be classified as such under generally accepted accounting principles, are not eligible for reimbursement on this project. Surcharges will be subject to review and approval by the Department. Section 9 This Agreement shall be binding upon the parties hereto, their successors or assigns. Upon execution of this Agreement by all parties, the Commission shall enter an appropriate Order, within 60 days accepting or rejecting such stipulation according to the provisions contained herein. In Witness Whereof, the parties have caused this Agreement to be executed by their duly authorized officers, as of the dates indicated on their respective Execution Pages, attached hereto. Executed by the Commission this 11th day of March 2025. Brian Vercruysse Rail Safety Program Administrator Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 Illinois Commerce Commission Stipulated Agreement 2358, executed by Commission Staff on March 11, 2025, concerning safety improvements at the Day St. (AAR/DOT #062992B railroad milepost 0.42-LS108), Pine St. (AAR/ DOT #062993H, railroad milepost 0.49-LS108), Lombard St. (AAR/DOT #062994P, railroad milepost 0.55-LS108), Locust St. (AAR/DOT #062995W, railroad milepost 0.68-LS108) and S. Farnham St. (AAR/DOT #062997K, railroad milepost 0.88-LS108) highway-rail grade crossings of BNSF Railway Company’s track, located in Galesburg, Knox County, Illinois. Executed by BNSF Railway Company this day of 2025. BNSF RAILWAY COMPANY By: Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 18th March Craig Rasmussen Illinois Commerce Commission Stipulated Agreement 2358, executed by Commission Staff on March 11, 2025, concerning safety improvements at the Day St. (AAR/DOT #062992B railroad milepost 0.42-LS108), Pine St. (AAR/DOT #062993H, railroad milepost 0.49-LS108), Lombard St. (AAR/ DOT #062994P, railroad milepost 0.55-LS108), Locust St. (AAR/DOT #062995W, railroad milepost 0.68-LS108) and S. Farnham St. (AAR/DOT #062997K, railroad milepost 0.88-LS108) highway-rail grade crossings of BNSF Railway Company’s track, located in Galesburg, Knox County, Illinois. Executed by the City of Galesburg this day of 2025. CITY OF GALESBURG BY: Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 Illinois Commerce Commission Stipulated Agreement 2358, executed by Commission Staff on March 11, 2025, concerning safety improvements at the Day St. (AAR/DOT #062992B railroad milepost 0.42-LS108), Pine St. (AAR/DOT #062993H, railroad milepost 0.49-LS108), Lombard St. (AAR/ DOT #062994P, railroad milepost 0.55-LS108), Locust St. (AAR/DOT #062995W, railroad milepost 0.68-LS108) and S. Farnham St. (AAR/DOT #062997K, railroad milepost 0.88-LS108) highway-rail grade crossings of BNSF Railway Company’s track, located in Galesburg, Knox County, Illinois. Executed by the Illinois Department of Transportation this day of 2025. STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: Bureau Chief of Safety Programs and Engineering Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A Page 1 ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT CROSSING DATA FORM GENERAL INFORMATION: See Location Sketch (Page 3) RAILROAD BNSF Railway Company (BNSF) USDOT#, MILEPOST (AAR/DOT #062992B railroad milepost 0.42-LS108), STREET, CITY, COUNTY Day St. JURISDICTION (RDWY) City of Galesburg, Knox County, Illinois LOCATION Urban ROADWAY SURFACE Asphalt; 24’; Fair Condition CROSSING DATA: Also see Location Sketch (Page 3) for roadway profile. TRACK (W-E or N-S) SURFACE TYPE SURFACE WIDTH SURFACE CONDITION W-E CONCRETE 34 Fair ROADWAY DATA: See Location Sketch (Page 3) INTERSECTING ROADS: E. 2 nd St. 19 Ft. North of crossing. TRAFFIC CONTROL YIELD Signs on 2nd Street; Day St. does not stop. ADT & SPEED 725 ADT @ 30 mph TRAFFIC TYPE Passenger cars, School Buses, Hazmat Vehicles all possible. ADVANCE WARNING YES PAVEMENT MARKING No RAILROAD DATA: See Location Sketch (Page 3) FREIGHT TRAFFIC 1/day @ 40 MPH PASSENGER TRAFFIC NO WARNING DEVICES Active Flashers NOTES: Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A Page 2 VISIBILITY STUDY: See Location Sketch (Page 3) Train Speed 40 MPH Roadway Speed 30 MPH Required Stopping Sight Distance (SSD) Along Roadway 222 FEET Along Tracks 396 FEET Reqd. Clearing Sight Dist. (CSD) (Along Tracks) 721 FEET Distances calculated per American Association of State Highway and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets, 2001, Fourth Edition. QUADRANT CSD (FT) OBSTRUCTION SSD (FT) OBSTRUCTION NE OK NONE OBST BUILDINGS SW OK NONE OBST BUILDINGS NW OBST TREES / BUILDINGS OBST BUILDINGS SE OK NONE OBST BUILDINGS *Note: Automatic flashing light signals and gates (AFLS&G) eliminate the need to satisfy minimum Sight Distance criteria. APPROACH GRADES: See Location Sketch (Page 3) DIRECTION/West DIRECTION/East DISTANCE (FT) ELEVATION (FT) GRADE (%) DISTANCE (FT) ELEVATION (FT) GRADE (%) SEE EXHIBIT A PAGE 3 Distance measured from outermost rail. COMMENTS: See Page 3 for a Location Sketch (Aerial Photo) of the crossing. Staff recommends that the GCPF be used pay 95% of the cost to install new automatic flashing lights signals & gates, event recorder, remote monitor, and track circuits, and that the BNSF pay all remaining installation costs. Staff also recommends that BNSF be responsible for all future operation and maintenance costs associated with the new automatic warning devices at Day Street crossing. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 =;;j TR � "i I c::, c::, 50'25' 25' 25' � "i � � 98.2 98.8 99.4 99.9 §f c::, N 100.0 9:i � "i � ROAD PROFILE i?:; c::, i g:; i?:; c::, -N-SCALE IN FEET � � � " 50 0 50 25' 50' 99.7 99.5 s ® Photo Location Crossing#: Location: Knox Co., City of Galesburg (In) Lat/Long: Railroad: Street: Railroad Milepost: Crossing Protection: 40 °56'14" I 90°21 '23" BNSF Day Street 0.19 Train Activated Devices Exhibit A Page 3SA2358 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A1 Page 1 ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT CROSSING DATA FORM GENERAL INFORMATION: See Location Sketch (Page 3) RAILROAD BNSF Railway Company (BNSF) USDOT#, MILEPOST AAR/DOT #062993H, railroad milepost 0.49-LS108 STREET, CITY, COUNTY Pine Street JURISDICTION (RDWY) City of Galesburg, Knox County, Illinois LOCATION Urban ROADWAY SURFACE Asphalt; 20’; Fair Condition CROSSING DATA: Also see Location Sketch (Page 3) for roadway profile. TRACK (W-E or N-S) SURFACE TYPE SURFACE WIDTH SURFACE CONDITION W-E Full Depth Timber 25 Fair ROADWAY DATA: See Location Sketch (Page 3) INTERSECTING ROADS: E. 2 nd St. 25 Ft. North of crossing. TRAFFIC CONTROL None – Pine Street does not stop. ADT & SPEED 50 ADT @ 30 mph TRAFFIC TYPE Passenger cars, School Buses, Hazmat Vehicles all possible. ADVANCE WARNING YES PAVEMENT MARKING No RAILROAD DATA: See Location Sketch (Page 3) FREIGHT TRAFFIC 1/day @ 40 MPH PASSENGER TRAFFIC NO WARNING DEVICES Active Flashers NOTES: Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A1 Page 2 VISIBILITY STUDY: See Location Sketch (Page 3) Train Speed 40 MPH Roadway Speed 30 MPH Required Stopping Sight Distance (SSD) Along Roadway 222 FEET Along Tracks 396 FEET Reqd. Clearing Sight Dist. (CSD) (Along Tracks) 721 FEET Distances calculated per American Association of State Highway and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets, 2001, Fourth Edition. QUADRANT CSD (FT) OBSTRUCTION SSD (FT) OBSTRUCTION NE OK Trees off RR ROW OBST Trees/Buildings off ROW SW OBST Signal House on RR ROW OBST Trees/Buildings off ROW NW OK None OBST Trees/Buildings off ROW SE OK None OBST Trees/Buildings off ROW *Note: Automatic flashing light signals and gates (AFLS&G) eliminate the need to satisfy minimum Sight Distance criteria. APPROACH GRADES: See Location Sketch (Page 3) DIRECTION/West DIRECTION/East DISTANCE (FT) ELEVATION (FT) GRADE (%) DISTANCE (FT) ELEVATION (FT) GRADE (%) SEE EXHIBIT A PAGE 3 Distance measured from outermost rail. COMMENTS: See Page 3 for a Location Sketch (Aerial Photo) of the crossing. Staff recommends that the GCPF be used pay 95% of the cost to install new automatic flashing lights signals & gates, event recorder, remote monitor, and track circuits, and that the BNSF pay all remaining installation costs. Staff also recommends that BNSF be responsible for all future operation and maintenance costs associated with the new automatic warning devices at Pine Street crossing. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 � 'co Crossing#: 062993H "' 50' 25'25' 25'25'50' Location: Knox Co., City of Galesburg (In) � i's � 97.5 98.0 98.5 99.5 98.8 98.5 Lat/Long: 40 °56'13" I 90°21 '18" N 100.0 Railroad: BNSF � � ROAD PROFILE � "' Street: Pine Street � iii � Railroad Milepost: 0.26 "' -N-SCALE IN FEET � � ® Photo Location� Crossing Protection: Train Activated Devices " 50 0 50 SA 2358 Exhibit A1 Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A2 Page 1 ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT CROSSING DATA FORM GENERAL INFORMATION: See Location Sketch (Page 3) RAILROAD BNSF Railway Company (BNSF) USDOT#, MILEPOST 062994P, railroad milepost 0.55-LS108 STREET, CITY, COUNTY Lombard St. JURISDICTION (RDWY) City of Galesburg, Knox County, Illinois LOCATION Urban ROADWAY SURFACE Asphalt; 22’; Fair Condition CROSSING DATA: Also see Location Sketch (Page 3) for roadway profile. TRACK (W-E or N-S) SURFACE TYPE SURFACE WIDTH SURFACE CONDITION W-E TIMBER 34 Fair ROADWAY DATA: See Location Sketch (Page 3) INTERSECTING ROADS: Skinner St. 206 Ft. North of crossing. TRAFFIC CONTROL YIELD Sign on Skinner St.; Lombard St. does not stop. ADT & SPEED 150 ADT @ 30 mph TRAFFIC TYPE Passenger cars, School Buses, Hazmat Vehicles all possible. ADVANCE WARNING YES PAVEMENT MARKING No RAILROAD DATA: See Location Sketch (Page 3) FREIGHT TRAFFIC 1/day @ 40 MPH PASSENGER TRAFFIC NO WARNING DEVICES Active Flashers NOTES: Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A2 Page 2 VISIBILITY STUDY: See Location Sketch (Page 3) Train Speed 40 MPH Roadway Speed 30 MPH Required Stopping Sight Distance (SSD) Along Roadway 222 FEET Along Tracks 396 FEET Reqd. Clearing Sight Dist. (CSD) (Along Tracks) 721 FEET Distances calculated per American Association of State Highway and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets, 2001, Fourth Edition. QUADRANT CSD (FT) OBSTRUCTION SSD (FT) OBSTRUCTION NE OBST Trees off RR ROW OBST Trees/Buildings off ROW SW OBST Signal Cabin/Trees off ROW OBST Trees/Buildings off ROW NW OK None OBST Trees/Buildings off ROW SE OK None OBST CROPS off ROW *Note: Automatic flashing light signals and gates (AFLS&G) eliminate the need to satisfy minimum Sight Distance criteria. APPROACH GRADES: See Location Sketch (Page 3) DIRECTION/West DIRECTION/East DISTANCE (FT) ELEVATION (FT) GRADE (%) DISTANCE (FT) ELEVATION (FT) GRADE (%) SEE EXHIBIT A PAGE 3 Distance measured from outermost rail. COMMENTS: See Page 3 for a Location Sketch (Aerial Photo) of the crossing. Staff recommends that the GCPF be used pay 95% of the cost to install new automatic flashing lights signals & gates, event recorder, remote monitor, and track circuits, and that the BNSF pay all remaining installation costs. Staff also recommends that BNSF be responsible for all future operation and maintenance costs associated with the new automatic warning devices at Lombard Street crossing. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A2 Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A3 Page 1 ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT CROSSING DATA FORM GENERAL INFORMATION: See Location Sketch (Page 3) RAILROAD BNSF Railway Company (BNSF) USDOT#, MILEPOST AAR/DOT #062995W, railroad milepost 0.68-LS108 STREET, CITY, COUNTY Locust St. JURISDICTION (RDWY) City of Galesburg, Knox County, Illinois LOCATION Urban ROADWAY SURFACE Asphalt; 20’; Fair Condition CROSSING DATA: Also see Location Sketch (Page 3) for roadway profile. TRACK (W-E or N-S) SURFACE TYPE SURFACE WIDTH SURFACE CONDITION W-E Concrete 32 Fair ROADWAY DATA: See Location Sketch (Page 3) INTERSECTING ROADS: Clay St. 438 Ft. North of crossing. TRAFFIC CONTROL None – Locust Street does not stop. ADT & SPEED 225 ADT @ 30 mph TRAFFIC TYPE Passenger cars, School Buses, Hazmat Vehicles all possible. ADVANCE WARNING YES PAVEMENT MARKING No RAILROAD DATA: See Location Sketch (Page 3) FREIGHT TRAFFIC 1/day @ 40 MPH PASSENGER TRAFFIC NO WARNING DEVICES Active Flashers NOTES: Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A3 Page 2 VISIBILITY STUDY: See Location Sketch (Page 3) Train Speed 40 MPH Roadway Speed 30 MPH Required Stopping Sight Distance (SSD) Along Roadway 222 FEET Along Tracks 396 FEET Reqd. Clearing Sight Dist. (CSD) (Along Tracks) 721 FEET Distances calculated per American Association of State Highway and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets, 2001, Fourth Edition. QUADRANT CSD (FT) OBSTRUCTION SSD (FT) OBSTRUCTION NE OK None OBST Trees/buildings off ROW SW OBST Signal Cabin/Crops off ROW OBST Crops/building off ROW NW OK None OBST Trees/buildings off ROW SE OK None OBST Building off RR ROW *Note: Automatic flashing light signals and gates (AFLS&G) eliminate the need to satisfy minimum Sight Distance criteria. APPROACH GRADES: See Location Sketch (Page 3) DIRECTION/West DIRECTION/East DISTANCE (FT) ELEVATION (FT) GRADE (%) DISTANCE (FT) ELEVATION (FT) GRADE (%) SEE EXHIBIT A PAGE 3 Distance measured from outermost rail. COMMENTS: See Page 3 for a Location Sketch (Aerial Photo) of the crossing. Staff recommends that the GCPF be used pay 95% of the cost to install new automatic flashing lights signals & gates, event recorder, remote monitor, and track circuits, and that the BNSF pay all remaining installation costs. Staff also recommends that BNSF be responsible for all future operation and maintenance costs associated with the new automatic warning devices at Locust Street crossing. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A3 Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A4 Page 1 ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT CROSSING DATA FORM GENERAL INFORMATION: See Location Sketch (Page 3) RAILROAD BNSF Railway Company (BNSF) USDOT#, MILEPOST AAR/DOT #062997K, railroad milepost 0.88-LS108 STREET, CITY, COUNTY S. Farnham St. JURISDICTION (RDWY) City of Galesburg, Knox County, Illinois LOCATION Urban ROADWAY SURFACE Asphalt; 27’; Fair Condition CROSSING DATA: Also see Location Sketch (Page 3) for roadway profile. TRACK (W-E or N-S) SURFACE TYPE SURFACE WIDTH SURFACE CONDITION W-E Concrete 34 Fair ROADWAY DATA: See Location Sketch (Page 3) INTERSECTING ROADS: E. 5 th St. 141 Ft. South of crossing. TRAFFIC CONTROL STOP Signs on 5th St.; Farnham St. does not stop. ADT & SPEED 1650 ADT @ 30 mph TRAFFIC TYPE Passenger cars, School Buses, Hazmat Vehicles all possible. ADVANCE WARNING YES PAVEMENT MARKING No RAILROAD DATA: See Location Sketch (Page 3) FREIGHT TRAFFIC 1/day @ 60 MPH PASSENGER TRAFFIC NO WARNING DEVICES Active Flashers NOTES: Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A4 Page 2 VISIBILITY STUDY: See Location Sketch (Page 3) Train Speed 40 MPH Roadway Speed 30 MPH Required Stopping Sight Distance (SSD) Along Roadway 222 FEET Along Tracks 396 FEET Reqd. Clearing Sight Dist. (CSD) (Along Tracks) 721 FEET Distances calculated per American Association of State Highway and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets, 2001, Fourth Edition. QUADRANT CSD (FT) OBSTRUCTION SSD (FT) OBSTRUCTION NE OK None OBST Building/Trees off ROW SW OBST Signal Cabin/Trees off ROW OBST Building/Trees off ROW NW OK None OBST Building/Trees off ROW SE OK None OBST Substation off RR ROW *Note: Automatic flashing light signals and gates (AFLS&G) eliminate the need to satisfy minimum Sight Distance criteria. APPROACH GRADES: See Location Sketch (Page 3) DIRECTION/West DIRECTION/East DISTANCE (FT) ELEVATION (FT) GRADE (%) DISTANCE (FT) ELEVATION (FT) GRADE (%) SEE EXHIBIT A PAGE 3 Distance measured from outermost rail. COMMENTS: See Page 3 for a Location Sketch (Aerial Photo) of the crossing. Staff recommends that the GCPF be used pay 95% of the cost to install new automatic flashing lights signals & gates, event recorder, remote monitor, and track circuits, and that the BNSF pay all remaining installation costs. Staff also recommends that BNSF be responsible for all future operation and maintenance costs associated with the new automatic warning devices at S. Farnham Street crossing. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit A4 Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ***** MAINTAIN PROPRIETARY CONFIDENTIALITY ***** BNSF RAILWAY COMPANY FHPM ESTIMATE FOR IDOT LOCATION GALESBURG (TWC)DETAILS OF ESTIMATE PLAN ITEM : 000360634 VERSION : 3 PURPOSE, JUSTIFICATION AND DESCRIPTION DAY STREET - GALESBURG, IL; INSTALL CONSTANT WARNING / FLASHERS / GATES; CHICAGO DIV; PEORIA SUBDIV; LS 0108; MP 0.41; DOT# 062992B; SEQ# 93922. MONTHLY POWER UTILITY COST CENTER : 61690. THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTATIVE PACKAGES USED FOR ESTIMATING PURPOSES ONLY. THIS ESTIMATE IS GOOD FOR 180 DAYS. THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR, MATERIAL, AND OVERHEAD. CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD. ******************************* SIGNAL WORK ONLY ******************************* THE STATE OF ILLINOIS IS FUNDING 95% OF THIS PROJECT, BNSF IS FUNDING 5%. MAINTAIN PROPRIETARY CONFIDENTIALITY. PRIMARY FUNDING SOURCE IS FHWA ** BUY AMERICA(N) APPLIES ** DESCRIPTION QUANTITY U/M COST TOTAL $ ********** LABOR ********** ELECTRICAL LABOR F/SIGNAL EQUIPMENT 54.0 MH 2,620 SIGNAL FIELD - INSTALL 740.0 MH 36,795 SIGNAL SHOP LABOR - CAP 0.01 MH 1 PAYROLL ASSOCIATED COSTS 25,761 DA OVERHEADS 58,216 EQUIPMENT EXPENSES 13,999 INSURANCE EXPENSES 7,811 TOTAL LABOR COST 145,203 145,203 ************* MATERIAL ************* ARRESTOR, MDSA-1 XS 1.0 EA N 505 BATTERY, VGL-255 10.0 EA N 2,578 BATTERY, VGL-350 9.0 EA N 3,030 BELLS 2.0 EA N 411 BUNGALOW 8X8 W/ AC 1.0 LS N 17,119 BUNGALOW MATERIAL 1.0 LS N 12,064 CABLE, 2C/6 TW 500.0 FT N 940 CABLE, 3C/2 250.0 FT N 1,783 CABLE, 5C/10 70.0 FT N 168 CABLE, 5C/6 500.0 FT N 3,100 CABLE, 7C/14 500.0 FT N 1,420 CHARGERS, 12/80 (20/40/60)2.0 EA N 3,262 CONSTANT WARNING, XP4, 1TK 1.0 EA N 17,722 ELECTRICAL MATERIAL 1.0 LS N 3,000 EVENT RECORDER 1.0 EA N 5,641 FIELD MATERIAL 1.0 LS N 9,994 FILL DIRT 20.0 CY N 500 FOUNDATION 2.0 EA N 1,572 GATE KEEPER 2.0 EA N 3,152 GATE MECHANISM, S-60 2.0 EA N 11,639 LED LIGHT 12.0 EA N 2,680 RELAY, EOR 1.0 EA N 1,342 SHUNT, NBS 2.0 EA N 2,003 SIDELIGHT, 1-WAY 2.0 EA N 1,693 SURFACE ROCK 10.0 CY N 500 USE TAX 9,724 OFFLINE TRANSPORTATION 1,347 TOTAL MATERIAL COST 118,889 118,889 ********** SA 2358 Exhibit B Page 1 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 OTHER ********** AC POWER SERVICE 1.0 EA N 6,250 BUNGALOW, WIRE AND TEST 1.0 LS N 5,433 CONTRACT ENGINEERING 1.0 LS N 8,000 DIRECTIONAL BORING 150.0 FT N 12,750 TOTAL OTHER ITEMS COST 32,433 32,433 PROJECT SUBTOTAL 296,525 CONTINGENCIES 29,652 BILL PREPARATION FEE 3,262 GROSS PROJECT COST 329,439 LESS COST PAID BY BNSF 16,473 TOTAL BILLABLE COST 312,966 SA 2358 Exhibit B Page 2Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 BNSF RAILWAY COMPANY. ALL RIGHTS RESERVED.COPYRIGHT LOCATION STREET LINE SEGMENT MILEPOST DOT# DIVISION SUBDIVISION DATE FILE BNSF RAILWAY COMPANY 2024 OFFICE DRAW GENERAL INFORMATION SCALE GALESBURG, IL DAY STREET 0108 0.41 062 992 B CHICAGO PEORIA LENEXA, KS NOT TO SCALE 08/21/2024 93922-STATESKETCH-.DGN AMW DRAWING SYMBOLS CONNECTION CONTROL CROSSING METER POWER AC W CONTROL CROSSING UNIDIRECTIONAL BELL CONTROL CROSSING BIDIRECTIONAL MECHANISM GATE RED = IN YELLOW = OUT SCOPE OF WORK INSTALL: FLASHERS, GATES & BUNGALOW CONTROL DEVICES: CONSTANT WARNING SALVAGE: NONE SHUNT NARROW BAND 8'X8' BUNGALOW RAILROAD XP4 50' MIN.50' MIN. 120' MIN.@ 10 MPH 499' XP4 50' MIN.50' MIN. 120' MIN. 6'X6' N W NBS NBS SIDELIGHT ONE WAY PMD-2 8'X8' W @ 10 MPH 499' NBSNBS DOT # 062 992 B MP 0.41 DAY STREET PROJECT# 93922 SA 2358 Exhibit B Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ***** MAINTAIN PROPRIETARY CONFIDENTIALITY ***** BNSF RAILWAY COMPANY FHPM ESTIMATE FOR IDOT LOCATION GALESBURG (TWC)DETAILS OF ESTIMATE PLAN ITEM : 000357214 VERSION : 2 PURPOSE, JUSTIFICATION AND DESCRIPTION PINE ST - GALESBURG, IL; REPLACE CONSTANT WARNING / FLASHERS / GATES; CHICAGO DIV; PEORIA SUBDIV; LS 0108; MP 0.48; DOT# 062993H; SEQ# 93924. MONTHLY POWER UTILITY COST CENTER : 61690. THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTATIVE PACKAGES USED FOR ESTIMATING PURPOSES ONLY. THIS ESTIMATE IS GOOD FOR 180 DAYS. THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR, MATERIAL, AND OVERHEAD. CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD. ******************************* SIGNAL WORK ONLY ******************************* THE STATE OF ILLINOIS IS FUNDING 95% OF THIS PROJECT, BNSF IS FUNDING 5%. MAINTAIN PROPRIETARY CONFIDENTIALITY. PRIMARY FUNDING SOURCE IS FHWA ** BUY AMERICA(N) APPLIES ** DESCRIPTION QUANTITY U/M COST TOTAL $ ********** LABOR ********** ELECTRICAL LABOR F/SIGNAL EQUIPMENT 54.0 MH 2,620 SIGNAL FIELD - REPLACE 692.0 MH 34,408 SIGNAL SHOP LABOR - CAP 0.01 MH 1 PAYROLL ASSOCIATED COSTS 24,201 DA OVERHEADS 54,690 EQUIPMENT EXPENSES 13,151 INSURANCE EXPENSES 7,338 TOTAL LABOR COST 136,409 136,409 ************* MATERIAL ************* ARRESTOR, MDSA-1 XS 1.0 EA N 505 BATTERY, VGL-255 10.0 EA N 2,578 BATTERY, VGL-350 9.0 EA N 3,030 BELLS 2.0 EA N 411 BUNGALOW 8X8 W/ AC 1.0 LS N 17,119 BUNGALOW MATERIAL 1.0 LS N 12,064 CABLE, 2C/6 TW 500.0 FT N 940 CABLE, 3C/2 250.0 FT N 1,783 CABLE, 5C/10 70.0 FT N 168 CABLE, 5C/6 500.0 FT N 3,100 CABLE, 7C/14 500.0 FT N 1,420 CHARGERS, 12/80 (20/40/60)2.0 EA N 3,262 CONSTANT WARNING, XP4, 1TK 1.0 EA N 17,722 ELECTRICAL MATERIAL 1.0 LS N 3,000 EVENT RECORDER 1.0 EA N 5,641 FIELD MATERIAL 1.0 LS N 9,994 FILL DIRT 20.0 CY N 500 FOUNDATION 2.0 EA N 1,572 GATE KEEPER 2.0 EA N 3,152 GATE MECHANISM, S-60 2.0 EA N 11,639 LED LIGHT 10.0 EA N 2,233 SHUNT, NBS 2.0 EA N 2,003 SIDELIGHT, 1-WAY 1.0 EA N 847 SURFACE ROCK 20.0 CY N 1,000 USE TAX 9,531 OFFLINE TRANSPORTATION 1,321 TOTAL MATERIAL COST 116,535 116,535 ********** OTHER SA 2358 Exhibit B1 Page 1 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ********** AC POWER SERVICE 1.0 EA N 6,250 BUNGALOW, WIRE AND TEST 1.0 LS N 5,433 CONTRACT ENGINEERING 1.0 LS N 8,000 DIRECTIONAL BORING 150.0 FT N 12,750 TOTAL OTHER ITEMS COST 32,433 32,433 PROJECT SUBTOTAL 285,377 CONTINGENCIES 26,636 BILL PREPARATION FEE 3,121 GROSS PROJECT COST 315,134 LESS COST PAID BY BNSF 15,759 TOTAL BILLABLE COST 299,375 SA 2358 Exhibit B1 Page 2 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 BNSF RAILWAY COMPANY. ALL RIGHTS RESERVED.COPYRIGHT LOCATION STREET LINE SEGMENT MILEPOST DOT# DIVISION SUBDIVISION DATE FILE BNSF RAILWAY COMPANY 2024 OFFICE DRAW GENERAL INFORMATION SCALE GALESBURG, IL PINE STREET 0108 0.48 062 993 H CHICAGO PEORIA LENEXA, KS NOT TO SCALE 08/21/2024 93924-STATESKETCH-.DGN AMW DRAWING SYMBOLS CONNECTION CONTROL CROSSING METER POWER AC W CONTROL CROSSING UNIDIRECTIONAL BELL CONTROL CROSSING BIDIRECTIONAL MECHANISM GATE RED = IN YELLOW = OUT SCOPE OF WORK REPLACE: FLASHERS, GATES & BUNGALOW CONTROL DEVICES: CONSTANT WARNING SALVAGE: NONE SHUNT NARROW BAND 8'X8' BUNGALOW RAILROAD XP4 50' MIN.50' MIN. 120' MIN.@ 20 MPH 998' XP4 50' MIN.50' MIN. 120' MIN. N W NBS PMD2 DOT # 062 993 H PINE STREET MP 0.48 PROJECT# 93924 8'X8' W NBS @ 20 MPH 998' SIDELIGHT ONE WAY NBS NBS 6'X6' SA 2358 Exhibit B1 Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ***** MAINTAIN PROPRIETARY CONFIDENTIALITY ***** BNSF RAILWAY COMPANY FHPM ESTIMATE FOR IDOT LOCATION GALESBURG (TWC)DETAILS OF ESTIMATE PLAN ITEM : 000357049 VERSION : 2 PURPOSE, JUSTIFICATION AND DESCRIPTION LOMBARD STREET - GALESBURG, IL; REPLACE CONSTANT WARNING / FLASHERS / GATES; CHICAGO DIV; PEORIA SUBDIV; LS 0108; MP 0.55; DOT# 062994P; SEQ# 90728. MONTHLY POWER UTILITY COST CENTER : 61690. THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTATIVE PACKAGES USED FOR ESTIMATING PURPOSES ONLY. THIS ESTIMATE IS GOOD FOR 180 DAYS. THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR, MATERIAL, AND OVERHEAD. CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD. ******************************* SIGNAL WORK ONLY ******************************* THE STATE OF ILLINOIS IS FUNDING 95% OF THIS PROJECT, BNSF IS FUNDING 5%. MAINTAIN PROPRIETARY CONFIDENTIALITY. PRIMARY FUNDING SOURCE IS FHWA ** BUY AMERICA(N) APPLIES ** DESCRIPTION QUANTITY U/M COST TOTAL $ ********** LABOR ********** ELECTRICAL LABOR F/SIGNAL EQUIPMENT 54.0 MH 2,620 SIGNAL FIELD - REPLACE 672.0 MH 33,414 SIGNAL SHOP LABOR - CAP 0.01 MH 1 PAYROLL ASSOCIATED COSTS 23,551 DA OVERHEADS 53,222 EQUIPMENT EXPENSES 12,798 INSURANCE EXPENSES 7,141 TOTAL LABOR COST 132,747 132,747 ************* MATERIAL ************* ARRESTOR, MDSA-1 XS 1.0 EA N 505 BATTERY, VGL-255 10.0 EA N 2,578 BATTERY, VGL-350 9.0 EA N 3,030 BELLS 2.0 EA N 411 BUNGALOW 8X8 W/ AC 1.0 LS N 17,119 BUNGALOW MATERIAL 1.0 LS N 12,064 CABLE, 2C/6 TW 500.0 FT N 940 CABLE, 3C/2 250.0 FT N 1,783 CABLE, 5C/10 70.0 FT N 168 CABLE, 5C/6 500.0 FT N 3,100 CABLE, 7C/14 500.0 FT N 1,420 CHARGERS, 12/80 (20/40/60)2.0 EA N 3,262 CONSTANT WARNING, XP4, 1TK 1.0 EA N 17,722 ELECTRICAL MATERIAL 1.0 LS N 3,000 EVENT RECORDER 1.0 EA N 5,641 FIELD MATERIAL 1.0 LS N 9,994 FILL DIRT 20.0 CY N 500 FOUNDATION 2.0 EA N 1,572 GATE KEEPER 2.0 EA N 3,152 GATE MECHANISM, S-60 2.0 EA N 11,639 LED LIGHT 8.0 EA N 1,787 SHUNT, NBS 2.0 EA N 2,003 USE TAX 9,325 OFFLINE TRANSPORTATION 1,293 TOTAL MATERIAL COST 114,008 114,008 ********** OTHER ********** AC POWER SERVICE 1.0 EA N 6,250 SA 2358 Exhibit B2 Page 1 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 BUNGALOW, WIRE AND TEST 1.0 LS N 5,433 CONTRACT ENGINEERING 1.0 LS N 8,000 DIRECTIONAL BORING 150.0 FT N 12,750 TOTAL OTHER ITEMS COST 32,433 32,433 PROJECT SUBTOTAL 279,188 CONTINGENCIES 26,072 BILL PREPARATION FEE 3,053 GROSS PROJECT COST 308,313 LESS COST PAID BY BNSF 15,417 TOTAL BILLABLE COST 292,896 SA 2358 Exhibit B2 Page 2Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 BNSF RAILWAY COMPANY. ALL RIGHTS RESERVED.COPYRIGHT LOCATION STREET LINE SEGMENT MILEPOST DOT# DIVISION SUBDIVISION DATE FILE BNSF RAILWAY COMPANY 2024 OFFICE DRAW GENERAL INFORMATION SCALE GALESBURG, IL LOMBARD STREET 0108 0.55 062 994 P CHICAGO PEORIA LENEXA, KS NOT TO SCALE 08/21/2024 90728-STATESKETCH-.DGN AMW DRAWING SYMBOLS CONNECTION CONTROL CROSSING METER POWER AC W CONTROL CROSSING UNIDIRECTIONAL BELL CONTROL CROSSING BIDIRECTIONAL MECHANISM GATE RED = IN YELLOW = OUT SCOPE OF WORK REPLACE: FLASHERS, GATES & BUNGALOW CONTROL DEVICES: CONSTANT WARNING SALVAGE: NONE SHUNT NARROW BAND 8'X8' BUNGALOW RAILROAD XP4 50' MIN.50' MIN. 120' MIN.@ 20 MPH 998' NBS XP4 50' MIN.50' MIN. 120' MIN. N W NBS PMD2 DOT # 062 994 P LOMBARD STREET MP 0.55 PROJECT# 90728 8'X8' W NBS @ 20 MPH 998' NBS 6'X6' SA 2358 Exhibit B2 Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ***** MAINTAIN PROPRIETARY CONFIDENTIALITY ***** BNSF RAILWAY COMPANY FHPM ESTIMATE FOR IDOT LOCATION GALESBURG (TWC)DETAILS OF ESTIMATE PLAN ITEM : 000357092 VERSION : 3 PURPOSE, JUSTIFICATION AND DESCRIPTION LOCUST STREET - GALESBURG, IL; REPLACE CONSTANT WARNING / FLASHERS / GATES; CHICAGO DIV; PEORIA SUBDIV; LS 0108; MP 0.68; DOT# 062995W; SEQ# 90738. MONTHLY POWER UTILITY COST CENTER : 61690. THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTATIVE PACKAGES USED FOR ESTIMATING PURPOSES ONLY. THIS ESTIMATE IS GOOD FOR 180 DAYS. THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR, MATERIAL, AND OVERHEAD. CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD. ******************************* SIGNAL WORK ONLY ******************************* THE STATE OF ILLINOIS IS FUNDING 95% OF THIS PROJECT, BNSF IS FUNDING 5%. MAINTAIN PROPRIETARY CONFIDENTIALITY. PRIMARY FUNDING SOURCE IS FHWA ** BUY AMERICA(N) APPLIES ** DESCRIPTION QUANTITY U/M COST TOTAL $ ********** LABOR ********** ELECTRICAL LABOR F/SIGNAL EQUIPMENT 54.0 MH 2,620 SIGNAL FIELD - REPLACE 872.0 MH 43,358 SIGNAL SHOP LABOR - CAP 0.01 MH 1 PAYROLL ASSOCIATED COSTS 30,050 DA OVERHEADS 67,909 EQUIPMENT EXPENSES 16,330 INSURANCE EXPENSES 9,112 TOTAL LABOR COST 169,380 169,380 ************* MATERIAL ************* ARRESTOR, MDSA-1 XS 1.0 EA N 505 BATTERY, VGL-255 10.0 EA N 2,578 BATTERY, VGL-350 9.0 EA N 3,030 BELLS 2.0 EA N 411 BUNGALOW 8X8 W/ AC 1.0 LS N 17,119 BUNGALOW MATERIAL 1.0 LS N 12,064 CABLE, 2C/6 TW 500.0 FT N 940 CABLE, 3C/2 250.0 FT N 1,783 CABLE, 5C/10 70.0 FT N 168 CABLE, 5C/6 500.0 FT N 3,100 CABLE, 7C/14 500.0 FT N 1,420 CHARGERS, 12/80 (20/40/60)2.0 EA N 3,262 CONSTANT WARNING, XP4, 1TK 1.0 EA N 17,722 ECOLOGY BLOCK 10.0 EA N 1,000 ELECTRICAL MATERIAL 1.0 LS N 3,000 EVENT RECORDER 1.0 EA N 5,641 FIELD MATERIAL 1.0 LS N 9,994 FILL DIRT 40.0 CY N 1,000 FOUNDATION 2.0 EA N 1,572 GATE KEEPER 2.0 EA N 3,152 GATE MECHANISM, S-60 2.0 EA N 11,639 LED LIGHT 8.0 EA N 1,787 SHUNT, NBS 2.0 EA N 2,003 SURFACE ROCK 30.0 CY N 1,500 USE TAX 9,595 OFFLINE TRANSPORTATION 1,329 TOTAL MATERIAL COST 117,314 117,314 ********** OTHER SA 2358 Exhibit B3 Page 1 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ********** AC POWER SERVICE 1.0 EA N 6,250 BUNGALOW, WIRE AND TEST 1.0 LS N 5,433 CONTRACT ENGINEERING 1.0 LS N 8,000 DIRECTIONAL BORING 150.0 FT N 12,750 TOTAL OTHER ITEMS COST 32,433 32,433 PROJECT SUBTOTAL 319,127 CONTINGENCIES 29,517 BILL PREPARATION FEE 3,487 GROSS PROJECT COST 352,131 LESS COST PAID BY BNSF 17,608 TOTAL BILLABLE COST 334,523 SA 2358 Exhibit B3 Page 2 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 BNSF RAILWAY COMPANY. ALL RIGHTS RESERVED.COPYRIGHT LOCATION STREET LINE SEGMENT MILEPOST DOT# DIVISION SUBDIVISION DATE FILE BNSF RAILWAY COMPANY 2024 OFFICE DRAW GENERAL INFORMATION SCALE GALESBURG, IL LOCUST STREET 0108 0.68 062 995 W CHICAGO PEORIA LENEXA, KS NOT TO SCALE 08/21/2024 90738-STATESKETCH-.DGN AMW DRAWING SYMBOLS CONNECTION CONTROL CROSSING METER POWER AC W CONTROL CROSSING UNIDIRECTIONAL BELL CONTROL CROSSING BIDIRECTIONAL MECHANISM GATE RED = IN YELLOW = OUT SCOPE OF WORK REPLACE: FLASHERS, GATES & BUNGALOW CONTROL DEVICES: CONSTANT WARNING SALVAGE: NONE SHUNT NARROW BAND 8'X8' BUNGALOW RAILROAD XP4 50' MIN.50' MIN. 120' MIN.@ 20 MPH 998' XP4 50' MIN.50' MIN. 120' MIN. N W NBS PMD2 DOT # 062 995 W LOCUST STREET MP 0.68 PROJECT# 90738 8'X8' W NBS @ 20 MPH 998' GATE PLATFORM NBS NBS 6'X6' SA 2358 Exhibit B3 Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ***** MAINTAIN PROPRIETARY CONFIDENTIALITY ***** BNSF RAILWAY COMPANY FHPM ESTIMATE FOR IDOT LOCATION GALESBURG (TWC)DETAILS OF ESTIMATE PLAN ITEM : 000362025 VERSION : 3 PURPOSE, JUSTIFICATION AND DESCRIPTION FARNHAM ST - GALESBURG, IL; REPLACE CONSTANT WARNING / FLASHERS / GATES; CHICAGO DIV; PEORIA SUBDIV; LS 108; MP 0.88; DOT# 062997K; SEQ# 96648. MONTHLY POWER UTILITY COST CENTER : 61690. THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTATIVE PACKAGES USED FOR ESTIMATING PURPOSES ONLY. THIS ESTIMATE IS GOOD FOR 180 DAYS. THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR, MATERIAL, AND OVERHEAD. CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD. ******************************* SIGNAL WORK ONLY ******************************* THE STATE OF ILLINOIS IS FUNDING 95% OF THIS PROJECT, BNSF IS FUNDING 5%. MAINTAIN PROPRIETARY CONFIDENTIALITY. PRIMARY FUNDING SOURCE IS FHWA ** BUY AMERICA(N) APPLIES ** DESCRIPTION QUANTITY U/M COST TOTAL $ ********** LABOR ********** ELECTRICAL LABOR F/SIGNAL EQUIPMENT 54.0 MH 2,620 SIGNAL FIELD - REPLACE 840.0 MH 41,767 SIGNAL SHOP LABOR - CAP 0.01 MH 1 PAYROLL ASSOCIATED COSTS 28,789 DA OVERHEADS 49,896 EQUIPMENT EXPENSES 13,844 INSURANCE EXPENSES 8,383 TOTAL LABOR COST 145,300 145,300 ************* MATERIAL ************* ARRESTOR, MDSA-2 XS 1.0 EA N 805 BATTERY CHOKE 1.0 EA N 375 BATTERY, VGL-255 10.0 EA N 2,578 BATTERY, VGL-350 9.0 EA N 3,030 BELLS 2.0 EA N 411 BUNGALOW 8X8 W/ AC 1.0 LS N 17,119 BUNGALOW MATERIAL 1.0 LS N 12,064 CABLE, 2C/6 TW 500.0 FT N 940 CABLE, 3C/2 250.0 FT N 1,783 CABLE, 5C/10 350.0 FT N 840 CABLE, 5C/6 500.0 FT N 3,100 CABLE, 7C/14 500.0 FT N 1,420 CANTILEVER (REQUIRES QUOTE)2.0 EA N 42,080 CHARGERS, 12/80 (20/40/60)2.0 EA N 3,262 CONSTANT WARNING, XP4, 2TK 1.0 EA N 29,188 CONVERTER, 2TC 2.0 EA N 658 ELECTRICAL MATERIAL 1.0 LS N 3,000 EVENT RECORDER 1.0 EA N 5,641 FIELD MATERIAL 1.0 LS N 9,994 FILL DIRT 20.0 CY N 500 FOUNDATION 2.0 EA N 1,572 FOUNDATION, CANT 2.0 EA N 11,100 GATE KEEPER 2.0 EA N 3,152 GATE MECHANISM, S-60 2.0 EA N 11,639 INDUCTOR, DUMMY LOAD 1.0 EA N 869 LED LIGHT 20.0 EA N 4,466 RELAY 1.0 EA N 1,342 SHUNT, NBS 3.0 EA N 3,005 SURFACE ROCK 30.0 CY N 1,500 USE TAX 16,007 SA 2358 Exhibit B4 Page 1 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 OFFLINE TRANSPORTATION 2,220 TOTAL MATERIAL COST 195,660 195,660 ********** OTHER ********** AC POWER SERVICE 1.0 EA N 6,250 BUNGALOW, WIRE AND TEST 1.0 LS N 5,433 CONTRACT ENGINEERING 1.0 LS N 8,000 CONTRACT FLAGGING/ SIGNS/ CONES 1.0 LS N 4,000 DIRECTIONAL BORING 400.0 FT N 34,000 TOTAL OTHER ITEMS COST 57,683 57,683 PROJECT SUBTOTAL 398,643 CONTINGENCIES 37,813 BILL PREPARATION FEE 4,365 GROSS PROJECT COST 440,821 LESS COST PAID BY BNSF 22,042 TOTAL BILLABLE COST 418,779 SA 2358 Exhibit B4 Page 2 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 BNSF RAILWAY COMPANY. ALL RIGHTS RESERVED.COPYRIGHT LOCATION STREET LINE SEGMENT MILEPOST DOT# DIVISION SUBDIVISION DATE FILE BNSF RAILWAY COMPANY 2024 OFFICE DRAW GENERAL INFORMATION SCALE GALESBURG, IL FARNHAM ST 0108 0.88 062 997 K CHICAGO PEORIA LENEXA, KS NOT TO SCALE 08/21/2024 96648-STATESKETCH-.DGN AMW DRAWING SYMBOLS CANTILEVER CONNECTION CONTROL CROSSING METER POWER AC W CONTROL CROSSING UNIDIRECTIONAL BELL CONTROL CROSSING BIDIRECTIONAL MECHANISM GATE JOINTS INSULATED RED = IN YELLOW = OUT SCOPE OF WORK REPLACE: FLASHERS, GATES, CANTILEVERS & BUNGALOW CONTROL DEVICES: CONSTANT WARNING SALVAGE: NONE SHUNT NARROW BAND SHUNT HARD WIRED PROJECT# 96648 8'X8' BUNGALOW RAILROAD N 120' MIN. FARNHAM ST. MP 0.88 DOT # 062 997 K 6'X6' HWS 50' MIN.50' MIN. DOT # 062 995 W MP 0.55 PMD-2 PMD-3R DWBS DWBS LOCUST STREET L B NBS NBS NBS @ 40 MPH 1995' NBS XP4 NBS W/DL 8'X8' W W @ 40 MPH 1995' NBS NBS XP4 SA 2358 Exhibit B4 Page 3 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 Project Route Section County For a total distance of Shoulders $900.00 $875.00 $180.00 $4,575.00 $2,765.00 $639.00 $900.00 $2,800.00 $3,000.00 $5,250.00 $5,225.00 $7,500.00 $1,500.00 $36,109.00 Made by , Checked by Regional Engineer $5,250.00 1 $95.00 $7,500.00 Examined Total Cost $1,500.00 $25.00 $30.00 $25.00 $35.00 $35.50 $30.00 $8.00 $100.00 FARNHAM STREET, PINE STREET, DAY STREET, AND LOCUST STREET Date Date 2/20/2023 TOTAL ESTIMATED COST OF WORK INCLUDING ALL LABOR, MATERIALS AND PROFITS. Item LANDSCAPING COMBINATION C&G TY B6.12 (AEP) TRAFFIC CONTROL & PROTECTION HMA SIDEWALK, 4" RAILROAD LIABILITY INSURANCE 35 6 183 79 18 30 350 30 1 55 1 PC CONC SIDEWALK, 4" PC CONC SIDEWALK, 8" DETECTABLE WARNING COMBINATION C&G REMOVAL SIDEWALK REMOVAL 20400800 35101582 35101800 42400100 42400410 SF FT L SUM SF L SUM L SUM SF FT SF AGGREGATE BASE COURSE, TYPE B, 2" AGGREGATE BASE COURSE, TYPE B, 6" Type Width Thickness JLW $150.00 Maximum Grade % ZZ000001 42400800 44000500 44000600 60603900 X7010216 6CYFURNISHED EXCAVATION Average Haul Estimate of Cost Quantity Unit Price Code Number Unit of Measure XX008693 Z0048665 SY SY SF Location of Improvement: Galesburg Estimate 23-02201-34-RR Knox Net improvement of Printed 3/1/2023 BDE 213 (Rev. 04/01/10) SA 2358 Exhibit B5 Page 1 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 12 <n d Strie et 5.3 � � � 1J'\\ ·o � � � � � � � � J 10.1 T 10.0 � � I I I I I I 10.1 [ I� I� SECTION# TOTAL SHEETS SHEET NO. 23-02201-34-RR 8 6 10 SCALE: 1": 10' LEGEND CCC+ G TY A 6.18 (AEP) � CCC+G TY B6.18(AEP) � TOPSOIL F&P 8 4" PCC SIDEWALK PLAN SHEET PINE STREET CROSSING SA 2358 Exhibit B5 Page 2 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358Exhibit B5 Page 3Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358Exhibit B5 Page 4Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ILLINOIS COMMERCE COMMISSION TRANSPORTATION BUREAU / RAIL SAFETY SECTION PROJECT STATUS REPORT: TYPE: (CHECK ONE)PROGRESS COMPLETION DATE PROJECT INFORMATION: Reporting Party: BNSF Docket/Order #; Date: Status Report (s) Due: 6 Month Intervals from Order Date Ordered Completion Date: 18 Months from Order Date Completion Report Due: 5 Days after completion of work AAR/DOT#, Milepost: #062992B railroad milepost 0.42-LS108 #062993H, railroad milepost 0.49-LS108 #062994P, railroad milepost 0.55-LS108 #062995W, railroad milepost 0.68-LS108 #062997K, railroad milepost 0.88-LS108 Street, (in/near) City, County: Day St., Pine St., Lombard St, Locust St. and S. Farnham St. in Galesburg, Knox County, Illinois Railroad Company: BNSF Railway Company (BNSF) PROJECT MANAGER INFORMATION: Name: Mr. Jacob Rzewnicki Title: Manager, Public Works Representing: BNSF Street Address: 4515 Kansas Avenue City, State, Zip: Kansas City, KS 66106 Office Phone: 913-551-4275 Office Fax: Cellular Phone: E-Mail Address: jacob.rzewnicki@bnsf.com DESCRIPTION OF IMPROVEMENT(S) ORDERED: 1)Install automatic flashing light signals and gates with a bell, controlled by constant warning time circuitry, and equipped with an event recorder and remote monitoring system at the Day St., Pine St., Lombard St, Locust St. and S. Farnham St. Galesburg, Knox County, Illinois. STATUS OF WORK: STIPULATED AGREEMENT 2358 EXHIBIT E, Page 1 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ILLINOIS COMMERCE COMMISSION TRANSPORTATION BUREAU / RAIL SAFETY SECTION Mail directed to the Rail Safety Section or the Director of Processing and Information, Transportation Bureau of the Commission should be addressed to: Illinois Commerce Commission 527 E. Capitol Avenue Springfield, IL 62701-2327 If you have questions contact Luis Felix, Rail Safety Specialist Phone: (277) 557-1287 Email: Luis.Felix@illinois.gov A Form 3 can be obtained from the Illinois Commerce Commission by calling (277) 782- 7660 or on the web at: http://www.icc.illinois.gov/forms/results.aspx?st=4 The billing address for Grade Crossing Protection Fund reimbursement is: CROSSING SIGNAL WORK Illinois Department of Transportation Fiscal Control Unit Bureau of Local Roads and Streets 2300 S. Dirksen Parkway Springfield, Illinois 62764 Copies of the United States Department of Transportation Inventory Form #6230.71 can be obtained on the web at: http://www.fra.dot.gov/eLib/details/L02727 (PDF) http://www.fra.dot.gov/eLib/details/L03076 (Word Document) Submit Inventory forms to: Federal Railroad Administration Office of Safety 1200 New Jersey Ave, SE Washington, DC 20590 or (data processing contractor) Inventory Crossing Updates FRA Project Office Creative Information Technology, Inc. 4601 N. Fairfax Drive, Suite 1230 Arlington, VA 22203 RsisRXIupdates@dot.gov And Chief of Data Services Illinois Department of Transportation 2300 S. Dirksen Parkway Springfield, IL 62764 IL.RRXUpdates@Illinois.gov STIPULATED AGREEMENT 2358 EXHIBIT E, Page 2 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ILLINOIS COMMERCE COMMISSION TRANSPORTATION BUREAU / RAIL SAFETY SECTION PROJECT STATUS REPORT: TYPE: (CHECK ONE) PROGRESS COMPLETION DATE PROJECT INFORMATION: Reporting Party: City of Galesburg Docket/Order #; Date: Status Report (s) Due: 6 Month Intervals from Order Date Ordered Completion Date: 18 Months from Order Date Completion Report Due: 5 Days after completion of work AAR/DOT#, Milepost: #062992B railroad milepost 0.42-LS108 #062993H, railroad milepost 0.49-LS108 #062994P, railroad milepost 0.55-LS108 #062995W, railroad milepost 0.68-LS108 #062997K, railroad milepost 0.88-LS108 Street, (in/near) City, County: Day St., Pine St., Lombard St, Locust St. and S. Farnham St. Galesburg, Knox County, Illinois Railroad Company: BNSF Railway Company (BNSF) PROJECT MANAGER INFORMATION: Name: Aaron Gavin Title: Director of Public Works Representing: City of Galesburg Street Address: 55 West Tompkins Street City, State, Zip: Galesburg, IL 61401 Office Phone: (217) 826-5694 Office Fax: Cellular Phone: E-Mail Address: agavin@ci.galesburg.il.us DESCRIPTION OF IMPROVEMENT(S) ORDERED: 1. Modify the existing highway/sidewalk approaches, and (re)establish 6-inch barrier curb height, improve grades to comply as closely as practicable with the minimum requirements of 92 Ill. Adm. Code 1535.204 (Exhibit C1), except that the grades may exceed 1% but not to exceed 5% within 25-feet of the nearest rail to avoid adverse drainage impacts to adjacent properties at the Day St., Pine St., Locust St. and S. Farnham St. crossings. STATUS OF WORK: STIPULATED AGREEMENT 2358 EXHIBIT E1, Page 1 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ILLINOIS COMMERCE COMMISSION TRANSPORTATION BUREAU / RAIL SAFETY SECTION Mail directed to the Rail Safety Section or the Director of Processing and Information, Transportation Bureau of the Commission should be addressed to: Illinois Commerce Commission 527 E. Capitol Avenue Springfield, IL 62701-1827 If you have questions contact Luis Felix, Rail Safety Specialist Phone: (277) 557-1287 Email: Luis.Felix@illinois.gov A Form 3 can be obtained from the Illinois Commerce Commission by calling (277) 782- 7660 or on the web at: http://www.icc.illinois.gov/forms/results.aspx?st=4 The billing address for Grade Crossing Protection Fund reimbursement is: CROSSING APPROACH WORK Illinois Department of Transportation Region 3 Engineer, District 4 Attn: Engineer of Local Roads and Streets, 401 MAIN STREET PEORIA,IL 61602 PHONE: 309/671-3333 Copies of the United States Department of Transportation Inventory Form #6180.71 can be obtained on the web at: http://www.fra.dot.gov/eLib/details/L02727 (PDF) http://www.fra.dot.gov/eLib/details/L03076 (Word Document) Submit Inventory forms to: Federal Railroad Administration Office of Safety 1200 New Jersey Ave, SE Washington, DC 20590 or (data processing contractor) And Chief of Data Services Illinois Department of Transportation 2300 S. Dirksen Parkway Springfield, IL 62764 IL.RRXUpdates@Illinois.gov Inventory Crossing Updates FRA Project Office Creative Information Technology, Inc. 4601 N. Fairfax Drive, Suite 1100 Arlington, VA 22203 RsisRXIupdates@dot.gov STIPULATED AGREEMENT 2358 EXHIBIT E1, Page 2 Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 SA 2358 Exhibit C1 Page 1 Section 1535.204 Grade Line of Highway Approaches a) Unless the Commission otherwise specifically orders, the grade line of highway approaches to grade crossings hereafter established or substantially reconstructed shall be as follows: From the outer rail of the outermost track coincident with a tangent to the tops of the rails for about 24 inches, thence for a distance of 25 feet ascending or descending at a grade which shall not deviate more than 1% from said tangent, thence to the right-of-way line (and as far beyond as the Commission's control August extend in any case) at a grade not to exceed 5%. Where super-elevated track or tracks make strict compliance with this Section impractical the grade of approaches shall be constructed so as to provide the best vertical alignment under the circumstances with due regard to surface regularity. b) The width, transverse contour, type of surface or pavement, and other characteristics of each such approach to a grade crossing shall be suitable for the highway and shall in every case conform to the requirements of good practice. Docusign Envelope ID: 36A01572-900F-47CF-B61C-67B808B7CCF4 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 2 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Illinois Commerce Commission (ICC) Stipulated Agreement for highway-rail grade crossing work at 1st Street and Pearl Street on the BNSF Peoria Subdivision. SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend approval of the ICC Stipulated Agreement. BACKGROUND: In 2022, City staff contacted BNSF and the ICC about making safety improvements to the BNSF Peoria Subdivision in the southeast section of the City. The City had received complaints about the safety of the 10 at-grade crossings, as they were equipped with warning lights but no gate arms. City staff consulted with IDOT and the ICC and it was determined that upgrades to the crossing protection to include gate arms were warranted, particularly due to the number of school buses that use some of the crossings. The ICC agreed to commit Grade Crossing Protection Funds (GCPF) to the project to update the crossings. BNSF agreed to commit funding to the project as well as install the gate arms at the crossings and upgrade their crossing circuitry with Constant Warning Time (CWT). In exchange, BNSF requested the City close the at- grade crossing on E. 1st Street just west of Pearl Street. The crossing at E. 1st Street only has approximately 50 vehicles per day and there are safety concerns due to the skew with the roadway making it a good candidate for closure in exchange for the safety upgrades to the crossings on the Peoria Subdivision. The funding through the ICC to upgrade the crossings is being done through three separate stipulated agreements. The first agreement for upgrades at the two crossings on S. Seminary Street and one on Chambers Street was previously executed and there was no cost to the City or work for the City to perform. Another agreement is for the improvements to the five crossings between Day Street and Farnham Street and is being considered separately for approval at this meeting. This agreement includes the work to install gate arms and circuitry at the S. Pearl Street crossing and the work to close the E. 1st Street crossing. BNSF is responsible for the cost and work associated with the gate arm and circuitry upgrades at Pearl Street and removal of the crossing surface at E. 1st Street. The City is responsible for all costs and work associated with removal of the approach roadway on E. 1st Street, installing closure signage, and public sidewalk extension and new curbing along Pearl Street. Upon completion of the work to close the E. 1st St. crossing, 25-4027 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 2 of 2 the City will receive $150,000 in GCPF assistance and $10,000 each from BNSF and IDOT as closure incentive. The cost to the City for the closure work is estimated to be $90,000 and therefore does not exceed the closure incentive reimbursement. City staff recommend approval of the stipulated agreement. BUDGET IMPACT: The City will receive $170,000 in crossing closure incentives in exchange for the work to vacate the roadway. The cost associated with vacating the roadway is estimated at $90,000. SUPPORTING DOCUMENTS: 1. Stipulated Agreement STATE OF ILLINOIS ILLINOIS COMMERCE COMMISSION TRANSPORTATION BUREAU / RAIL SAFETY SECTION Brian Vercruysse Rail Safety Program Administrator 527 E. Capitol Avenue, Springfield, IL 62701 Telephone [217] 782-7660 Fax [217] 524-4637 www.icc.illinois.gov February 27, 2025 Mr. Jacob Rzewnicki Manager Public Projects BNSF Railway Company 4515 Kansas Avenue Kansas City, KS 66106 jacob.rzewnicki@bnsf.com Mr. Bill Pearsall, P.E. Bureau of Safety Programs and Engineering Illinois Department of Transportation 2300 S. Dirksen Parkway Springfield, IL 62764 Mr. Aaron Gavin Director of Public Works City of Galesburg 55 West Tompkins Street Galesburg , IL 61401 agavin@ci.galesburg.il.us Dear Mr. Rzewnicki, Mr. Gavin and Mr. Pearsall: Enclosed are copies of Stipulated Agreement 2356 concerning the voluntary closure of the 1st Street (AAR/DOT #062990M, railroad milepost 0.27-LS108) highway-rail grade crossing and replacement of antiquated equipment with new automatic warning devices at the Pearl Street (AAR/DOT #062991U; railroad milepost 0.29-LS108) highway-rail grade crossing of the Company’s track, both located in Galesburg, Knox County, Illinois. In accordance with the provisions of the Commission’s Recommended Procedures for Initiation and Execution of the Stipulated Agreement, all parties must sign the Execution Page of the agreement within 60 days from the date of mailing and return it to our office or the terms of the Agreement shall be renegotiated or declared void. Please read the entire Agreement before execution. In addition, The Company and the City shall each complete and submit the Project Manager Information portion of the Project Status Report sheet, attached as Exhibits E (Company), and E1 (City), along with this executed Agreement. COMPANY is hereby notified that not less than the prevailing rate of wages, as established by the Illinois Prevailing Wage Act, shall be paid to all laborers, mechanics, and other workers who are not COMPANY’s employees but who are retained by COMPANY to perform construction or demolition work under the attached agreement or any related (sub)contract(s). The prevailing rate of wages are revised by the Illinois Department of Labor and are available on that department’s official website or by calling (217) 782-6206. Mr. Rzewnicki, Mr.Gavin and Mr. Pearsall February 27, 2025 Page Two We urge all parties to act expeditiously in executing the agreement. Thank you for your prompt attention to this matter. If you have any questions, or need additional information, please contact Aaron Toliver, Railroad Safety Specialist, at (217) 785-8420 Very truly yours, Brian Vercruysse Rail Safety Program Administrator Enclosure AT/LF STATE OF ILLINOIS ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT 2356 This Agreement made and entered into, by and between the State of Illinois acting by and through the Illinois Commerce Commission (Commission), BNSF Railway Company (BNSF or Company), the City of Galesburg (City), and the State of Illinois, Department of Transportation (Department or IDOT) WITNESSETH: WHEREAS, it has come to the attention of the Commission through a City application for assistance from the Grade Crossing Protection Fund that inquiry should be made into the matter of improving public safety by voluntary closure of the 1st Street (AAR/DOT #062990M, railroad milepost 0.27-LS108) highway-rail grade crossing, redirecting the 1st Street sidewalk approach to utilize the Pearl Street highway-rail grade crossing (AAR/DOT #062991U; railroad milepost 0.29-LS108), and replacing antiquated equipment with new automatic warning devices at said Pearl Street highway-rail grade crossing of the Company’s track, both located in Galesburg, Knox County, Illinois; and WHEREAS, proper investigation has been made of the circumstances surrounding the subject crossing by a representative of the Commission’s Transportation Division Railroad Section; and WHEREAS, the physical aspects and other pertinent data relating to the crossings have been obtained and shown on Exhibit A (1st Street) and Exhibit A1 (Pearl Street), attached to this Agreement; and WHEREAS, the parties are mutually agreeable to accomplish proposed improvements to the crossing upon determination of the Commission by Order. NOW, THEREFORE in consideration of the premises and of the mutual covenants and agreements as hereinafter contained the parties pray that the Commission enter an Order according to the provisions of Section 18c-7401 of the Illinois Commercial Transportation Law, 625 ILCS 5/18(c)-7401, requiring that certain improvements as hereinafter stated be made and that the cost for the proposed improvements be divided among the parties according to law and that in the interest of the traveling public the Grade Crossing Protection Fund (GCPF) of the Motor Fuel Tax Law (MFT) be required to bear a substantial portion of the cost; To Wit the parties agree as follows: Section 1 All improvements encompassed by this Agreement shall be made in accordance with all applicable State laws, rules, standards, regulations and orders and procedures in general. Section 2 The parties are of the opinion that the following improvements in the interest of public safety at the aforesaid crossing should be: SA 2356 2 1st Street (AAR/DOT #062990M) (a) Vacation of the roadway on both sides of/adjacent to the 1st Street grade crossing, effective immediately upon receiving a Commission Order approving this Stipulated Agreement, by the City. (b) Installation of temporary Type-III barricades conforming to the requirements of 92 Ill. Adm. Code 1535.701 and the Manual on Uniform Traffic Control Devices, on both sides of the vacated crossing, within 24-hours of receiving a Commission Order approving this Stipulated Agreement, by the City. (c) Removal of the existing 1st Street grade crossing surface and warning devices within the Company’s Right-of-Way (ROW), in coordination with the City, and within 30 days of receiving a Commission Order approving this Stipulated Agreement, by the Company. (d) Installation of appropriate regulatory/warning signage to alert motorists of the permanent crossing closure at 1st Street, in accordance with the most current revision of the MUTCD, by the City. (e) Installation of permanent barricades conforming to the requirements of 92 Ill. Adm. Code 1535.701 and the Manual on Uniform Traffic Control Devices, in coordination with the Company, at the locations shown on Exhibit B, or other locations mutually agreeable to the City and the Company, and within 30 days of receiving a Commission Order approving this Stipulated Agreement, by the City (g) Removal of the 1st Street grade crossing approaches per Exhibit B, and in coordination with the BNSF, by the City. (h) Construction of a 4-foot wide sidewalk extension to redirect pedestrian users of the 1st Street crossing to the Pearl Street crossing, per Exhibit B, and in coordination with the BNSF, by the City. (I) Payment, as detailed herein, to the City for voluntary closure of the crossing, by IDOT and the Company. Pearl Street (AAR/DOT #062991U) (a) Installation of automatic flashing light signals and gates with a bell, controlled by constant warning time circuitry, and equipped with an event recorder and a remote monitoring system, by the Company. (b) Installation of new curb and gutter along the west side of Pearl Street at the former intersection with 1st Street, per Exhibit B, and in coordination with BNSF by the City. Section 3 The City shall enact a local decision(s) vacating the 1st Street crossing with a finding that final vacation of the crossing shall not take place until after a Commission Order has been issued authorizing an incentive payment from the GCPF for closure of the crossing. Upon entry of a Commission Order the City shall erect temporary barricades to SA 2356 3 prevent vehicular access to the crossing. The temporary barricades shall be erected within twenty-four (24) hours following the City’s receipt of the Commission order. The City will be responsible for all costs to erect and maintain the temporary barricades. Section 4 The Company shall, upon Order, according to the requirements contained therein, remove the 1st Street crossing surface and automatic warning devices within 30 days of the City erecting the temporary barricades at 1st Street. The Company shall also expedite right-of-entry/permissions for the City to remove the former 1st Street crossing approaches and install a redirected sidewalk and new curb and gutter within/adjacent to the railroad right-of-way. The Company’s work shall be done in close coordination with the City’s work shown on Exhibit B of this Stipulated Agreement (contact Director of Public Works Aaron Gavin at 309/345-3625.). The physical closure/removal and barricading shall be completed by the City and the Company within 30 days of receipt of a Commission Order approving this Stipulated Agreement, as detailed in Section 2 herein. BNSF shall complete the new signals and gates at Pearl Street within one (1) year of Commission order. The Company and the City shall provide the Department and Commission Staff with notice that the work required of each has been completed within five (5) business days of completion. Section 5 The parties agree that an equitable division of cost for the proposed improvements is as follows: - COST DIVISION TABLE - IMPROVEMENT EST. COST GCPF CITY COMPANY IDOT Vacation of the highway and pedestrian approaches adjacent to the 1st Street crossing by local decision. No Estimate Required 0% 100%2 0% 0% Installation of temporary Type III barricades and signage to alert motorists of 1st Street crossing closure. No Estimate Required 0% 100%2 0% 0% 1st Street approach removal, sidewalk redirection, installation of permanent traffic barriers, and new curbing on Pearl Street, consistent with Exhibit B. No Estimate Required 0% 100%2 0% 0% Removal of the existing E. 1st. Street crossing surface and flasher units. No Estimate Required 0% 0%2 100%3 0% Provide incentive payments for voluntary closure of the E. 1st. Street crossing. $170,000 $150,0001,4 $04 $10,0004 $10,0004 Replace Antiquated equipment and Install Automatic Flashing Light Signals and Gates, at Pearl Street crossing. $344,205 (95%) $326,9935 0% (5%) $17,2121,3 0% TOTALS $514,205 $476,9931,4, $----2,4 $27,2121,3,4 $10,0004 Notes: 1 GCPF incentive not to exceed $150,000 for voluntary closure of the 1st Street grade crossing. GCPF assistance for new Pearl Street crossing warning devices not to exceed $326,993; any signal related costs above the total estimated amount of $344,205 will be divided in the same percentages noted above, upon submittal and review of evidence to support the additional cost and subject to approval by the Commission. 2 City responsible for all costs associated with the formal vacation of the approach roadway, as well as all costs and future maintenance of the barricades/barriers and signage for the 1st Street crossing closure. City also responsible for all costs and future maintenance of the curbing and sidewalk extension connecting with the Pearl Street crossing. 3 Company responsible for all costs associated with removal of the 1st Street crossing surface and automatic warning devices. Company responsible for all future operation and maintenance costs associated with the new automatic warning devices and circuitry at Pearl Street crossing. 4 When the 1st Street crossing is permanently inaccessible to vehicular/pedestrian traffic, and all vehicular/pedestrian traffic has been properly diverted from the crossing, the City shall submit a request to the Department and the Company for the voluntary crossing closure incentive and reimbursement payments; the Department and the Company shall issue the payments to the City within 60 days of that request (see Section 7 of the Agreement). SA 2356 4 Section 6 The City is financially able and willing to bear an equitable portion of the cost for the proposed improvements as may be assigned by the Order and indicates this intent by Resolution incorporated herein by reference as Exhibit D. The City shall submit a certified copy of the Resolution at the same time as the Execution Page of this Agreement is submitted to the Commission. Section 7 Special Provisions: The City shall submit a certified copy of the local vacation decision(s) to all parties, as evidence that the 1st Street grade crossing and approaches will be vacated. The City shall submit the vacation decision(s) to all parties at the same time as the Execution Page of this Agreement is submitted to the Commission. The City will be responsible for all legal and engineering survey costs to vacate the roadway. The City shall upon Order, commence toward completion of its work according to the requirements contained therein. The City shall provide all parties with notice that its work has been completed within five (5) business days of completion. Notification may be by regular mail, electronic mail, facsimile, or phone. The Company shall upon Order, commence toward completion of its work according to the requirements contained therein. The Company’s crossing and surface removal work shall be done in coordination with the City’s approach removal, sidewalk redirection, and curb construction work (contact Director of Public Works Aaron Gavin at 309/345-3625). The Company shall complete its new automatic warning device installation at Pearl Street within one (1) year of Commission Order entry approving this Stipulated Agreement. The Company shall provide all parties with notice that its work has been completed within five (5) business days of completion. Notification may be by regular mail, electronic mail, facsimile, or phone. The Company and the City shall each complete and submit the Project Manager Information portion of the Project Status Report sheet, attached as Exhibits E (Company), and E1 (City), along with this executed Agreement. The Company and the City shall, each, within five (5) days of the completion of the work required of each this Agreement, submit to the Director of Processing and Information, Transportation Bureau of the Commission, a completed Project Status Report sheet (Exhibits E and E1) reporting the completion of their respective work. Each Project Status Report shall include the Commission Order number, the Order date, the project completion date as noted in the Order, crossing information (inventory number and railroad milepost), type of improvement, and the name, title, mailing address, phone number, facsimile number, and electronic mailing address of the Company or City Project Manager. The Company shall, within three (3) months of the completion of the work required, submit completely updated United States Department of Transportation Inventory Forms (#6180.71) to the Federal Railroad Administration, the Chief of Data Services at the Illinois Department of Transportation, and the Director of Processing and Information, Transportation Bureau of the Commission for the crossing closure at 1st Street and new automatic warning devices at Pearl Street. SA 2356 5 When the 1st Street crossing is permanently inaccessible to vehicular/pedestrian traffic, and vehicular/pedestrian traffic has been properly diverted from the crossing, the City shall submit a request to the Fiscal Control Unit, Bureau of Local Roads and Streets, Illinois Department of Transportation, 2300 S. Dirksen Parkway, Springfield, IL 62764 for the voluntary crossing closure incentive payments from the GCPF. Subject to availability of funds, within sixty (60) days from receipt of a City request, the Department shall issue a payment of $150,000 from the GCPF to the City. The Department shall notify all parties when the payment has been completed. Notification may be by regular mail, electronic mail, facsimile, or phone. The City must deposit the GCPF payment into their Motor Fuel Tax Account and may use the GCPF payment for any purpose that meets IDOT requirements for permissible uses of Motor Fuel Tax Funds. The City shall submit a request for payment to the Company for the Company’s $10,000 voluntary crossing closure incentive payment. The Company shall then make its incentive payment in the amount of $10,000 to the City and e-mail a copy of the check to IDOT at DOT.LRSRail@illinois.gov . Upon fully completing the closure of the 1st Street crossing, and subject to the conditions and requirements set forth in this Agreement, the City shall submit a combined request for the $10,000 federal voluntary crossing closure incentive payment, and the $150,000 GCPF incentive payment, to the Department’s Fiscal Control Unit, Bureau of Local Roads and Streets, Illinois Department of Transportation, 2300 S. Dirksen Parkway, Springfield, IL 62764. The combined request for payment shall include the location and ICC Order number, as well as the following information: E. 1st. Street Closure Incentives IDOT Section# (24-02201-34-RR), IDOT Project# E9VM (777), and IDOT Job# (C-94-043-25). Subject to the availability of assistance, within sixty (60) days from receipt of the City’s request for payment, the Department shall approve payment in the amount of $150,000 to the City from the GCPF, and $10,000 to the City from the federal closure incentive funds (see cost division notes). The Department shall notify all parties when the payments have been issued. Notification may be by regular mail, electronic mail, facsimile, or phone. The City may use the GCPF payment for any purpose that meets IDOT’s requirements for permissible uses of Motor Fuel Tax Funds. The $10,000 payment by the Department shall be used by the City for a roadway safety related expense. The Illinois Department of Transportation shall utilize $10,000 in federal funds as incentive payment to the City. Eligibility for the Department’s $10,000 payment to the City is based on the requirement that the authorization of the $10,000 by the Federal Highway Administration (FHWA) shall be approved prior to the actual closure of the grade crossing. If physical closure of the crossing takes place prior to federal authorization, the Department will not participate in, nor will it be responsible for the $10,000 funding as proposed. All bills for BNSF’s signal work specified in Section 2 and Section 5 of this Agreement authorized for reimbursement from the GCPF shall be submitted to the Fiscal Control Unit, Bureau of Local Roads and Streets, Illinois Department of Transportation, 2300 S. Dirksen Parkway, Springfield, IL 62764. All bills shall meet the minimum documentation requirements set forth in Section 8 of this Agreement. All bills will be paid in accordance with the State Prompt Payment Act as currently enacted (Illinois Compiled Statutes, 30 ILCS 540/). The Department shall send a copy of all invoices to the Director of Processing and Information, Transportation Bureau of the Commission. All request for reimbursements and SA 2356 6 incentive payment requests shall be submitted no later than twelve (12) months from the completion date specified in the Commission Order approving this Agreement or any Supplemental Order(s) issued for the project. The final invoice for expenditures from each party shall be clearly marked "Final Invoice". The Department shall not obligate any assistance from the GCPF for the cost of proposed improvements described in this Agreement without prior approval by the Commission. The Commission shall, at the end of the 12th month from the completion date specified in the Commission Order approving this Agreement, or any Supplemental Order(s) issued for this project, conduct a review to determine if any unused assistance from the GCPF should be de-obligated. Upon completion of the review, the Commission shall notify the Department to de-obligate all residual funds accountable for installation costs for this project. Notification may be by regular mail, electronic mail, fax, or phone. Section 8 Billing: For all work specified in this Agreement, and authorized by an Order of the Commission, the Company shall assure that sufficient documentation for all bills is made available to the Department. The minimum documentation that must be made available is outlined below: a) Labor Charges (including additives) - Copies of employee work hours charged to the project. b) Equipment Rental - Copies of rental agreements for the equipment used, including the rental rate; and the number of hours the equipment was used on the project. c) Material - An itemized list of all materials purchased and installed at the crossing location. If materials purchased are installed at multiple crossing locations, a notation must be made to identify the crossing location. d) Engineering - Copies of employee work hours charged to the project. e) Supervision - Copies of employee work hours charged to the project. f) Incidental Charges - An itemized list of all incidental charges along with a written explanation of those charges. g) Service Dates - Invoice shall include the beginning and ending date of the work accomplished for the invoice. h) Final or Progressive - Each invoice shall be marked as a Progressive or a Final Invoice, as applicable. i) Reference Numbers - Each invoice shall include the AAR/DOT number, the ICC Order number and the state job number when federal funds are involved. j) Locations - Each invoice shall show the location, with the street name and AAR/DOT crossing inventory number. k) Travel – Each invoice shall include copies of all costs incurred, such as lodging, meals, per diem, rates and totals. Rail carriers shall provide an electronic copy of its current Rail Carrier Travel Policy. Reimbursement of travel costs shall be in accordance with State of Illinois travel regulations under 9 Illinois Administrative Code part 3000 and appendices. Any proposal or attempt to use an alternative travel reimbursement method must be reviewed and approved by the Department prior to travel. Reimbursement of labor additives will be limited to only the most current direct labor additives, small tools additives, equipment additive rate, if so developed, and public liability/property damage liability insurance rates as audited and approved by a cognizant State agency and the Federal Highway Administration. Indirect overhead or general and SA 2356 7 administrative expenses, or those expenses which may be classified as such under generally accepted accounting principles, are not eligible for reimbursement on this project. Surcharges will be subject to review and approval by the Department. Section 9 This Agreement shall be binding upon the parties hereto, their successors or assigns. Upon execution of this Agreement by all parties, the Commission shall enter an appropriate Order, within 60 days accepting or rejecting such stipulation according to the provisions contained herein. In Witness Whereof, the parties have caused this Agreement to be executed by their duly authorized officers, as of the dates indicated on their respective Execution Pages, attached hereto. Executed by the Commission this 27th day of February 2025. ________________________________ Brian Vercruysse Rail Safety Program Administrator Illinois Commerce Commission Stipulated Agreement 2356, executed by Commission Staff on February 27, 2025, concerning voluntary closure of the 1st Street (AAR/DOT #062990M, railroad milepost 0.27-LS108) highway-rail grade crossing, and replacing antiquated equipment with new automatic warning devices at the Pearl Street (AAR/DOT #062991U; railroad milepost 0.29-LS108) highway- rail grade crossing of the Company’s track, both located in Galesburg, Knox County, Illinois. Executed by BNSF Railway Company this day of 2025. BNSF RAILWAY COMPANY By: Illinois Commerce Commission Stipulated Agreement 2356, executed by Commission Staff on February 27, 2025, concerning voluntary closure of the 1st Street (AAR/DOT #062990M, railroad milepost 0.27-LS108) highway-rail grade crossing, and replacing antiquated equipment with new automatic warning devices at the Pearl Street (AAR/DOT #062991U; railroad milepost 0.29-LS108) highway- rail grade crossing of the Company’s track, both located in Galesburg, Knox County, Illinois. Executed by the City of Galesburg this day of 2025. CITY OF GALESBURG BY: Illinois Commerce Commission Stipulated Agreement 2356, executed by Commission Staff on February 27, 2025, concerning voluntary closure of the 1st Street (AAR/DOT #062990M, railroad milepost 0.27-LS108) highway-rail grade crossing, and replacing antiquated equipment with new automatic warning devices at the Pearl Street (AAR/DOT #062991U; railroad milepost 0.29-LS108) highway- rail grade crossing of the Company’s track, both located in Galesburg, Knox County, Illinois. Executed by the Illinois Department of Transportation this day of 2025. STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: Bureau Chief of Safety Programs and Engineering SA 2356 Exhibit A Page 1 ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT CROSSING DATA FORM GENERAL INFORMATION: See Location Sketch (Page 3) RAILROAD BNSF Railway Company (BNSF) USDOT#, MILEPOST #062990M, railroad milepost P - 0.27-LS108 STREET, CITY, COUNTY 1st Street, City of Galesburg, Knox County, Illinois JURISDICTION (RDWY) City of Galesburg LOCATION Urban ROADWAY SURFACE Asphalt; 25’; Fair Condition CROSSING DATA: Also see Location Sketch (Page 3) for roadway profile. TRACK (W-E or N-S) SURFACE TYPE SURFACE WIDTH SURFACE CONDITION W-E Concrete 62’ Fair ROADWAY DATA: See Location Sketch (Page 3) INTERSECTING ROADS: N/A TRAFFIC CONTROL None ADT & SPEED 50 ADT @ 40 mph TRAFFIC TYPE Passenger cars, School Buses, Hazmat Vehicles all possible. ADVANCE WARNING YES PAVEMENT MARKING N/A RAILROAD DATA: See Location Sketch (Page 3) FREIGHT TRAFFIC 1/day @ 40 MPH PASSENGER TRAFFIC N/A WARNING DEVICES Bells/Lights NOTES: SA 2356 Exhibit A Page 2 VISIBILITY STUDY: See Location Sketch (Page 3) Train Speed 40 MPH Roadway Speed 30 MPH Required Stopping Sight Distance (SSD) Along Roadway 222 FEET Along Tracks 396 FEET Reqd. Clearing Sight Dist. (CSD) (Along Tracks) 961 FEET Distances calculated per American Association of State Highway and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets, 2001, Fourth Edition. QUADRANT CSD (FT) OBSTRUCTION SSD (FT) OBSTRUCTION NW OK TREES/ VEGETATION OBST TREES / VEGETATION NE OK BUILDING OBST BUILDING SW OK BUILDING/VEGETATION OBST BUILDING/ VEGETATION SE OK NONE OBST PARKED TRAILERS *Note: Automatic flashing light signals and gates (AFLS&G) eliminate the need to satisfy minimum Sight Distance criteria. APPROACH GRADES: See Location Sketch (Page 3) DIRECTION/West DIRECTION/East DISTANCE (FT) ELEVATION (FT) GRADE (%) DISTANCE (FT) ELEVATION (FT) GRADE (%) SEE EXHIBIT A PAGE 3 Distance measured from outermost rail. COMMENTS: See Page 3 for a Location Sketch (Aerial Photo) of the crossing. G)-- ;:i Co 50's ', s � 100.3 TR I 25' 25' 25' 100.3 99.6 100.2 � wCo ;,; 100.0 iii � � iii�Co -N- � � � " 50 ROAD PROFILE SCALE IN FEET 0 50 25' 50' 99.3 98.8 E @ Pho to Loca tion Crossing#: Location: Lat/Long: 1-w w 0:::: I-­en _J 0:::: a.. 062990M Knox Co., Ci ty of Galesburg (In) 40°56'18" I 90°21'37" Railroad: ______ -=-BN:_:_:S::_:_F _____ _ Street: ______ F_i rs-'---'-t ---'---S t '-'r e---'---et'-------____ _ Railroad Milepost: _____ o__c_.0_2 _____ Crossing Protection: __ T_,_,_r a=in_._._A_...ct=iv=a t=ed._.D._..e_._..vic=e.,_s __ SA 2356 Exhibit A Page 3 SA 2356 Exhibit A1 Page 1 ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT CROSSING DATA FORM GENERAL INFORMATION: See Location Sketch (Page 3) RAILROAD BNSF Railway Company (BNSF) USDOT#, MILEPOST #062991U, railroad milepost P - 0.29 STREET, CITY, COUNTY Pearl Street, City of Galesburg, Knox County, Illinois JURISDICTION (RDWY) City of Galesburg LOCATION Urban ROADWAY SURFACE Asphalt; 25’; Fair Condition CROSSING DATA: Also see Location Sketch (Page 3) for roadway profile. TRACK (W-E or N-S) SURFACE TYPE SURFACE WIDTH SURFACE CONDITION W-E Concrete 32’ Fair ROADWAY DATA: See Location Sketch (Page 3) INTERSECTING ROADS: N/A TRAFFIC CONTROL None ADT & SPEED 300 ADT @ 40 mph TRAFFIC TYPE Passenger cars, School Buses, Hazmat Vehicles all possible. ADVANCE WARNING YES PAVEMENT MARKING N/A RAILROAD DATA: See Location Sketch (Page 3) FREIGHT TRAFFIC 1/day @ 40 MPH PASSENGER TRAFFIC N/A WARNING DEVICES Bells/Lights NOTES: SA 2356 Exhibit A1 Page 2 VISIBILITY STUDY: See Location Sketch (Page 3) Train Speed 40 MPH Roadway Speed 30 MPH Required Stopping Sight Distance (SSD) Along Roadway 222 FEET Along Tracks 396 FEET Reqd. Clearing Sight Dist. (CSD) (Along Tracks) 961 FEET Distances calculated per American Association of State Highway and Transportation Officials (AASHTO), A Policy on Geometric Design of Highways and Streets, 2001, Fourth Edition. QUADRANT CSD (FT) OBSTRUCTION SSD (FT) OBSTRUCTION NW OK TREES/ VEGETATION OBST TREES / VEGETATION NE OK BUILDING OBST BUILDING SW OK BUILDING/VEGETATION OBST BUILDING/ VEGETATION SE OK NONE OBST PARKED TRAILERS *Note: Automatic flashing light signals and gates (AFLS&G) eliminate the need to satisfy minimum Sight Distance criteria. APPROACH GRADES: See Location Sketch (Page 3) DIRECTION/West DIRECTION/East DISTANCE (FT) ELEVATION (FT) GRADE (%) DISTANCE (FT) ELEVATION (FT) GRADE (%) SEE EXHIBIT A PAGE 3 Distance measured from outermost rail. COMMENTS: See Page 3 for a Location Sketch (Aerial Photo) of the crossing. Staff recommends that the GCPF be used pay 95% of the cost to replace existing antiquated equipment with new automatic flashing lights signals & gates, event recorder, remote monitor, and Commission approved control circuitry, and that the BNSF pay all remaining installation costs. Staff also recommends that BNSF be responsible for all future operation and maintenance costs associated with the new automatic warning devices. ***** MAINTAIN PROPRIETARY CONFIDENTIALITY ***** BNSF RAILWAY COMPANY FHPM ESTIMATE FOR IDOT LOCATION GALESBURG (TWC)DETAILS OF ESTIMATE PLAN ITEM : 000362319 VERSION : 3 PURPOSE, JUSTIFICATION AND DESCRIPTION PEARL STREET - GALESBURG, IL; REPLACE CONSTANT WARNING / FLASHERS / GATES; CHICAGO DIV; PEORIA SUBDIV; LS 108; MP 0.28; DOT# 062991U; SEQ# 93923. MONTHLY POWER UTILITY COST CENTER : 61690. THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTATIVE PACKAGES USED FOR ESTIMATING PURPOSES ONLY. THIS ESTIMATE IS GOOD FOR 180 DAYS. THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR, MATERIAL, AND OVERHEAD. CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD. ******************************* SIGNAL WORK ONLY ******************************* THE STATE OF ILLINOIS IS FUNDING 95% OF THIS PROJECT, BNSF IS FUNDING 5%. MAINTAIN PROPRIETARY CONFIDENTIALITY. PRIMARY FUNDING SOURCE IS FHWA ** BUY AMERICA(N) APPLIES ** DESCRIPTION QUANTITY U/M COST TOTAL $ ********** LABOR ********** ELECTRICAL LABOR F/SIGNAL EQUIPMENT 54.0 MH 2,620 SIGNAL FIELD - REPLACE 892.0 MH 44,353 SIGNAL SHOP LABOR - CAP 0.01 MH 1 PAYROLL ASSOCIATED COSTS 30,466 DA OVERHEADS 52,803 EQUIPMENT EXPENSES 14,650 INSURANCE EXPENSES 8,872 TOTAL LABOR COST 153,765 153,765 ************* MATERIAL ************* ARRESTOR, MDSA-1 XS 1.0 EA N 507 BATTERY, VGL-255 10.0 EA N 2,585 BATTERY, VGL-350 9.0 EA N 3,039 BELLS 2.0 EA N 412 BUNGALOW 8X8 W/ AC 1.0 LS N 17,168 BUNGALOW MATERIAL 1.0 LS N 12,092 CABLE, 2C/6 TW 500.0 FT N 870 CABLE, 3C/2 250.0 FT N 1,613 CABLE, 5C/10 70.0 FT N 159 CABLE, 5C/6 500.0 FT N 2,890 CABLE, 7C/14 500.0 FT N 1,355 CHARGERS, 12/80 (20/40/60)2.0 EA N 3,271 CONSTANT WARNING, XP4, 1TK 1.0 EA N 17,772 ELECTRICAL MATERIAL 1.0 LS N 3,000 EVENT RECORDER 1.0 EA N 5,657 FIELD MATERIAL 1.0 LS N 5,997 FILL DIRT 20.0 CY N 500 FOUNDATION 2.0 EA N 1,577 GATE KEEPER 2.0 EA N 3,160 GATE MECHANISM, S-60 2.0 EA N 11,673 LED LIGHT 10.0 EA N 2,240 SHUNT, NBS 2.0 EA N 2,009 SIDELIGHT, 1-WAY 1.0 EA N 849 SURFACE ROCK 10.0 CY N 500 USE TAX 9,099 OFFLINE TRANSPORTATION 1,261 TOTAL MATERIAL COST 111,255 111,255 ********** OTHER SA 2356 Exhibit B Page 1 ********** AC POWER SERVICE 1.0 EA N 11,500 BUNGALOW, WIRE AND TEST 1.0 LS N 5,275 CONTRACT ENGINEERING 1.0 LS N 8,000 CONTRACT FLAGGING/ SIGNS/ CONES 1.0 LS N 5,000 DIRECTIONAL BORING 200.0 FT N 17,000 TOTAL OTHER ITEMS COST 46,775 46,775 PROJECT SUBTOTAL 311,795 CONTINGENCIES 29,002 BILL PREPARATION FEE 3,408 GROSS PROJECT COST 344,205 LESS COST PAID BY BNSF 17,212 TOTAL BILLABLE COST 326,993 SA 2356 Exhibit B Page 2 BNSF RAILWAY COMPANY. ALL RIGHTS RESERVED.COPYRIGHT LOCATION STREET LINE SEGMENT MILEPOST DOT# DIVISION SUBDIVISION DATE FILE BNSF RAILWAY COMPANY 2023 OFFICE DRAW GENERAL INFORMATION SCALE GALESBURG, IL PEARL STREET 0108 0.28 062 991 U CHICAGO PEORIA LENEXA, KS NOT TO SCALE 02/05/2024 93923-STATESKETCH-.DGN AMW DRAWING SYMBOLS CANTILEVER CONNECTION CONTROL CROSSING METER POWER AC W CONTROL CROSSING UNIDIRECTIONAL BELL CONTROL CROSSING BIDIRECTIONAL MECHANISM GATE JOINTS INSULATED RED = IN YELLOW = OUT SCOPE OF WORK INSTALL: FLASHERS, GATES & BUNGALOW CONTROL DEVICES: CONSTANT WARNING SALVAGE: NONE SHUNT NARROW BAND SHUNT HARD WIRED PROJECT# 93923 8'X8' BUNGALOW RAILROAD DOT # 062 991 U 6'X6' DOT # 062 990 M PMD-2 PEARL STREETE FIRST STREET 20' MIN.20' MIN.50' MIN.50' MIN. R T N 120' MIN. OVER 90' MP 00.27 MP 0.28 E FIRST ST. NBS NBS @ 40 MPH 1996' NBS XP4XP4 W 8'X8' W NBS NBS NBS @ 40 MPH 1996' SA 2356 Exhibit B Page 3 ILLINOIS COMMERCE COMMISSION TRANSPORTATION DIVISION / RAIL SAFETY SECTION STIPULATED AGREEMENT 2356 EXHIBIT E, Page 1 PROJECT STATUS REPORT: TYPE: (CHECK ONE) PROGRESS COMPLETION DATE PROJECT INFORMATION: Reporting Party: BNSF Railway Company (BNSF) Docket/Order #; Date: Status Reports Due: Ordered Completion Date: Thirty (30) Days from Order Date – BNSF Removal at 1st St. One (1) Year from Order Date – BNSF Signals at Pearl St. Completion Report Due1: Within 5 days of Ordered Completion AAR/DOT#, Milepost: AAR/DOT #062990M, RR Milepost 0.27-LS108 (Closure) AAR/DOT #062991U, RR Milepost 0.29-LS108 (Signals) Street, (in/near) City, County: 1st Street in City of Galesburg, Knox Co. Pearl Street in City of Galesburg, Knox Co. Railroad Company: BNSF Railway Company 1Completion reports involving changes to the railroad crossing must include an updated USDOT Inventory Form. PROJECT MANAGER INFORMATION2: Name: Jacob Rzewnicki Title: Manager, Public Works Representing: BNSF Railway Company Street Address: 4515 Kansas Avenue City, State, Zip: Kansas City, KS 66106 Office Phone: (913) 551-4275 Office Fax: Cellular Phone: (682) 216-1426 E-Mail Address: jacob.rzewnicki@bnsf.com 2Project Manager Information to be submitted by NS and the City of Taylorville. DESCRIPTION OF IMPROVEMENT(S) ORDERED: a)Replace antiquated equipment with new automatic warning devices at the Pearl Street crossing in Galesburg b)Remove existing 1st. Street grade crossing surface and flasher units, in coordination with the City, per Exhibit B. c)City to Install appropriate regulatory and warning signs conforming to the requirements of the Manual on Uniform Traffic Control Devices. d)City to Install temporary & permanent barricades at the closed-vacated crossing. e) Provide City a $10,000 closure incentive payment (to be matched by $10,000 IDOT incentive). STATUS OF WORK: (use additional blank sheet, if necessary) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ILLINOIS COMMERCE COMMISSION TRANSPORTATION DIVISION / RAIL SAFETY SECTION STIPULATED AGREEMENT 2356 EXHIBIT E, Page 2 Mail directed to the Rail Safety Section or the Director of Processing and Information, Transportation Bureau of the Commission should be addressed to: Illinois Commerce Commission 527 E. Capitol Avenue Springfield, IL 62701-1827 If you have questions contact: Aaron T. Toliver, Rail Safety Specialist Phone: (217) 785-8420 Email: atoliver@icc.illinois.gov A Form 3 can be obtained from the Illinois Commerce Commission by calling (217) 782- 7660 or on the web at: http://www.icc.illinois.gov/forms/results.aspx?st=4 The billing address for Grade Crossing Protection Fund reimbursement is: SIGNAL WORK SIDEWALK/APPROACH WORK Illinois Department of Transportation Fiscal Control Unit Bureau of Local Roads and Streets 2300 South Dirksen Parkway Springfield, Illinois 62764 100% City Responsibility Copies of the United States Department of Transportation Inventory Form #6180.71 can be obtained on the web at: http://www.fra.dot.gov/eLib/details/L02727 (PDF) http://www.fra.dot.gov/eLib/details/L03076 (Word Document) Submit Inventory forms to: Federal Railroad Administration Office of Safety 1200 New Jersey Ave, SE Washington, DC 20590 or (data processing contractor) Inventory Crossing Updates FRA Project Office Creative Information Technology, Inc. 4601 N. Fairfax Drive, Suite 1100 Arlington, VA 22203 RsisRXIupdates@dot.gov And Chief of Data Services Illinois Department of Transportation 2300 S. Dirksen Parkway Springfield, IL 62764 IL.RRXUpdates@Illinois.gov ILLINOIS COMMERCE COMMISSION TRANSPORTATION DIVISION / RAIL SAFETY SECTION STIPULATED AGREEMENT 2356 EXHIBIT E1, Page 1 PROJECT STATUS REPORT: TYPE: (CHECK ONE) PROGRESS COMPLETION DATE PROJECT INFORMATION: Reporting Party: City of Galesburg Docket/Order #; Date: Status Reports Due: Ordered Completion Date: Within 24 Hours of Order Date – City temporary barricades. Within 30 Days of Order – City approach removal, sidewalk redirection, and permanent barricades/signage. Completion Report Due1: Within 5 days of Ordered Completion AAR/DOT#, Milepost: AAR/DOT #062990M, RR Milepost 0.27-LS108 (Closure) AAR/DOT #062991U, RR Milepost 0.29-LS 108 (Signals) Street, (in/near) City, County: 1st Street in City of Galesburg, Knox Co. Pearl Street in City of Galesburg, Knox Co. Railroad Company: BNSF Railway Company 1Completion reports involving changes to the railroad crossing must include an updated USDOT Inventory Form. PROJECT MANAGER INFORMATION2: Name: Aaron Gavin Title: Public Works Director Representing: City of Galesburg Street Address: 55 West Tompkins Street City, State, Zip: Galesburg, IL 61401 Office Phone: (309) 345-3625 Office Fax: Cellular Phone: E-Mail Address: agavin@ci.galesburg.il.us 2Project Manager Information to be submitted by BNSF and the City of Galesburg. DESCRIPTION OF IMPROVEMENT(S) ORDERED: a) Vacate the highway approaches adjacent to the E.1st Street crossing by local decision. b) Install temporary Type III barricades and signage to alert motorists of the E.1st Street crossing closure, 24 hours following commission order. c) Remove the highway approaches, install, curb and gutter, install permanent traffic barriers and permanent closure signage to alert motorists of the E.1st Street crossing closure, per 92 Ill. Adm. Code 1535.701 and the MUTCD. d) Install 4-foot wide sidewalk extension to connect E.1st Street sidewalk with Pearl street sidewalk. STATUS OF WORK: (use additional blank sheet, if necessary) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ILLINOIS COMMERCE COMMISSION TRANSPORTATION DIVISION / RAIL SAFETY SECTION STIPULATED AGREEMENT 2356 EXHIBIT E1, Page 2 Mail directed to the Rail Safety Section or the Director of Processing and Information, Transportation Bureau of the Commission should be addressed to: Illinois Commerce Commission 527 E. Capitol Avenue Springfield, IL 62701-1827 If you have questions contact: Aaron T. Toliver, Rail Safety Specialist Phone: (217) 785-8420 Email: atoliver@icc.illinois.gov A Form 3 can be obtained from the Illinois Commerce Commission by calling (217) 782- 7660 or on the web at: http://www.icc.illinois.gov/forms/results.aspx?st=4 The billing address for Grade Crossing Protection Fund reimbursement is: SIGNAL WORK Crossing Closure Incentives Illinois Department of Transportation Fiscal Control Unit Bureau of Local Roads and Streets 2300 South Dirksen Parkway Springfield, Illinois 62764 Illinois Department of Transportation Fiscal Control Unit Bureau of Local Roads and Streets 2300 South Dirksen Parkway Springfield, Illinois 62764 IDOT Section# (24-02201-34-RR), Proj# E9VM(777), Job# (C-94-043-25). Copies of the United States Department of Transportation Inventory Form #6180.71 can be obtained on the web at: http://www.fra.dot.gov/eLib/details/L02727 (PDF) http://www.fra.dot.gov/eLib/details/L03076 (Word Document) Submit Inventory forms to: Federal Railroad Administration Office of Safety 1200 New Jersey Ave, SE Washington, DC 20590 or (data processing contractor) Inventory Crossing Updates FRA Project Office Creative Information Technology, Inc. 4601 N. Fairfax Drive, Suite 1100 Arlington, VA 22203 RsisRXIupdates@dot.gov And Chief of Data Services Illinois Department of Transportation 2300 S. Dirksen Parkway Springfield, IL 62764 IL.RRXUpdates@Illinois.gov Exhibit D ILLINOIS COMMERCE COMMISSION STIPULATED AGREEMENT 2356 Date __________________ The Galesburg City Council, meeting on _____________________________________, (Date) resolved to authorize ____________________________________________________ (Name, Office) to act as its designated agent in the processing of this Stipulated Agreement and that the City is financially willing and able to bear the cost for the proposed improvements as may be assigned to it according to Section 5 of this Agreement. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JLO Page 1 of 1 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Budget Adjustment #2 – Budget Year December 31, 2024 SUMMARY RECOMMENDATION: The City Manager and Director of Finance recommend approval of the December 31, 2024 Budget Adjustment #2 as presented. BACKGROUND: The City uses the Municipal Budget System for budget purposes. This system allows City Council to approve budget adjustments throughout the fiscal year. Budget adjustments are an accounting function used to ensure expenditures are posted according to Generally Accepted Accounting Principles (GAAP). The adjustments in the revenues consist of modifications to the budget to include transfers and to provide a net zero balance as related to expenditure adjustments. The adjustments made to expenses are for items such as personnel expenditures, public safety expenditures, interfund transfers, infrastructure maintenance, supplies, contractual services, economic development and contribution expenses, replacement program contributions, debt expenses, utility expenses, and risk management/insurance expenses. BUDGET IMPACT: These are accounting reclassifications and/or revenues that have already been or will be received and expenditures expensed. SUPPORTING DOCUMENTS: 1.December 31, 2024 Budget Adjustment #2 25-4028 General Ledger Budget Adjustment Proof List User:johern Printed:04/02/2025 - 8:22AM Fiscal Year: 2024 Batch:00001.12.2024 - 2024 BA #2 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 001 - General DEPT 0105 - City Council EXPENSE Annual Budget 001-0105-51000-00 76,635.00 61,945.00 NIU Strategic Planning ServicesProfessional Services 0.00Annual 61,945.00 76,635.00Period Total: 0.00 Expense Total: 0.00 61,945.00 76,635.00 61,945.00 76,635.00 0.00 0.00 Expense Total: Revenue Total: 76,635.00 61,945.00DEPT 0105 - City Council Net Amount: 0.00 0.00 14,690.00 DEPT 0145 - Legal EXPENSE Annual Budget 001-0145-51010-00 253,745.00 244,870.00 Legal ServicesExternal Attorney Fees 0.00Annual 244,870.00 253,745.00Period Total: 0.00 Expense Total: 0.00 244,870.00 253,745.00 244,870.00 253,745.00 0.00 0.00 Expense Total: Revenue Total: 253,745.00 244,870.00DEPT 0145 - Legal Net Amount: 0.00 0.00 8,875.00 DEPT 0160 - Contracts and Subsidies EXPENSE Annual Budget 001-0160-85054-00 1,286,120.00 0.00 Year End Fund Balance Adjustment Transfer to Planning Fund 0.00Annual 0.00 1,286,120.00Period Total: 0.00 Expense Total: 0.00 0.00 1,286,120.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 1 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period 0.00 1,286,120.00 0.00 0.00 Expense Total: Revenue Total: 1,286,120.00 0.00DEPT 0160 - Contracts and Subsidies Net Amount: 0.00 0.00 1,286,120.00 DEPT 0207 - Management Information Systems EXPENSE Annual Budget 001-0207-55800-00 187,030.00 178,755.00 Network support agreementMaint of Computer Equipment 0.00Annual 178,755.00 187,030.00Period Total: 0.00 Expense Total: 0.00 178,755.00 187,030.00 178,755.00 187,030.00 0.00 0.00 Expense Total: Revenue Total: 187,030.00 178,755.00DEPT 0207 - Management Information Systems Net Amoun 0.00 0.00 8,275.00 DEPT 0306 - Inspections EXPENSE Annual Budget 001-0306-55400-00 110,310.00 80,000.00 Board up, yard clean up & trash/debris removal Private Property Maintenance 0.00Annual 80,000.00 110,310.00Period Total: 0.00 Expense Total: 0.00 80,000.00 110,310.00 80,000.00 110,310.00 0.00 0.00 Expense Total: Revenue Total: 110,310.00 80,000.00DEPT 0306 - Inspections Net Amount: 0.00 0.00 30,310.00 DEPT 0510 - Police EXPENSE Annual Budget 001-0510-48010-00 3,573,725.00 3,058,690.00 2024 Year End Adjustment to ARC Public Safety Pension Cons 0.00Annual 001-0510-85058-00 344,000.00 14,820.00 Year End Fund Balance Adjustment Vehicle Replacement Fund 0.00Annual 3,073,510.00 3,917,725.00Period Total: 0.00 Expense Total: 0.00 3,073,510.00 3,917,725.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 2 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period 3,073,510.00 3,917,725.00 0.00 0.00 Expense Total: Revenue Total: 3,917,725.00 3,073,510.00DEPT 0510 - Police Net Amount: 0.00 0.00 844,215.00 DEPT 0525 - School Crossing Guards EXPENSE Annual Budget 001-0525-42000-00 139,345.00 80,000.00 Crossing guard wagesTemporary Employees 0.00Annual 001-0525-48200-00 11,015.00 6,610.00 Crossing guard social securitySocial Security Contributions 0.00Annual 86,610.00 150,360.00Period Total: 0.00 Expense Total: 0.00 86,610.00 150,360.00 86,610.00 150,360.00 0.00 0.00 Expense Total: Revenue Total: 150,360.00 86,610.00DEPT 0525 - School Crossing Guards Net Amount: 0.00 0.00 63,750.00 DEPT 0605 - Fire EXPENSE Annual Budget 001-0605-48010-00 3,463,350.00 2,955,595.00 2024 Year End Adjustment to ARC Public Safety Pension Cons 0.00Annual 001-0605-85058-00 665,055.00 0.00 Year End Fund Balance Adjustment Vehicle Replacement Fund 0.00Annual 2,955,595.00 4,128,405.00Period Total: 0.00 Expense Total: 0.00 2,955,595.00 4,128,405.00 2,955,595.00 4,128,405.00 0.00 0.00 Expense Total: Revenue Total: 4,128,405.00 2,955,595.00DEPT 0605 - Fire Net Amount: 0.00 0.00 1,172,810.00 6,681,285.00 10,110,330.00 0.00 0.00 Expense Total: Revenue Total: 10,110,330.00 6,681,285.00FUND 001 - General Net Amount: 0.00 0.00 3,429,045.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 3 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 012 - Community Improvements/Infrast DEPT 0000 - REVENUE Annual Budget 012-0000-38024-00 0.00 125,000.00 Outdoor Venue - No transfer required Economic Dev Transfer From 0.00Annual 012-0000-38026-00 0.00 125,000.00 Outdoor Venue - No transfer required UDAG Transfer From 0.00Annual 250,000.00 0.00Period Total: 0.00 Revenue Total: 0.00 250,000.00 0.00 0.00 0.00 250,000.00 0.00 Expense Total: Revenue Total: 0.00-250,000.00DEPT 0000 - Net Amount: 0.00 0.00 250,000.00 0.00 0.00 250,000.00 0.00 Expense Total: Revenue Total: 0.00-250,000.00FUND 012 - Community Improvements/Infrast Net Amount 0.00 0.00 250,000.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 4 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 014 - City Gas Tax DEPT 0000 - REVENUE Annual Budget 014-0000-39100-00 33,420.00 0.00 Adjust to Balance ExpensesReimbursements 0.00Annual 0.00 33,420.00Period Total: 0.00 Revenue Total: 0.00 0.00 33,420.00 EXPENSE Annual Budget 014-0000-78070-00 33,420.00 0.00 151 E Main St sidewalk replacement Sidewalks 0.00Annual 0.00 33,420.00Period Total: 0.00 Expense Total: 0.00 0.00 33,420.00 0.00 33,420.00 0.00 33,420.00 Expense Total: Revenue Total: 0.00 0.00DEPT 0000 - Net Amount: 0.00 0.00 0.00 0.00 33,420.00 0.00 33,420.00 Expense Total: Revenue Total: 0.00 0.00FUND 014 - City Gas Tax Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 5 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 015 - Federal Special Enforcement DEPT 0000 - REVENUE Annual Budget 015-0000-33010-00 770.00 0.00 Adjust to Balance ExpensesInterest Income on Investments 0.00Annual 015-0000-35355-00 21,870.00 0.00 Adjust to Balance ExpensesFederal Special Enforcement 0.00Annual 0.00 22,640.00Period Total: 0.00 Revenue Total: 0.00 0.00 22,640.00 EXPENSE Annual Budget 015-0000-54500-00 2,945.00 0.00 Police officer trainingTraining and Travel 0.00Annual 015-0000-55800-00 8,185.00 0.00 Surveillance software & LPR cameras Maint of Computer Equipment 0.00Annual 015-0000-61800-00 1,215.00 0.00 Table & chairsMinor Furniture 0.00Annual 015-0000-65500-00 375.00 0.00 ShelvingMaterials to Maintain Equipmt 0.00Annual 015-0000-66500-00 1,475.00 0.00 Delivery pole & clamp assemblyMinor Tools & Apparatus 0.00Annual 015-0000-67500-00 7,180.00 0.00 Uniforms, hats & patchesSafety Clothing & Supplies 0.00Annual 015-0000-69000-00 1,265.00 0.00 Rifle racksFirearms & Supplies 0.00Annual 0.00 22,640.00Period Total: 0.00 Expense Total: 0.00 0.00 22,640.00 0.00 22,640.00 0.00 22,640.00 Expense Total: Revenue Total: 0.00 0.00DEPT 0000 - Net Amount: 0.00 0.00 0.00 0.00 22,640.00 0.00 22,640.00 Expense Total: Revenue Total: 0.00 0.00FUND 015 - Federal Special Enforcement Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 6 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 019 - Parks & Recreation DEPT 1905 - Parks & Recreation Admin EXPENSE Annual Budget 019-1905-41000-00 919,380.00 979,620.00 Adjust to Actual ExpenseRegular Employees 0.00Annual 019-1905-42000-00 34,445.00 94,680.00 Adjust to Actual ExpenseTemporary Employees 0.00Annual 019-1905-85020-00 6,835.00 47,035.00 Adjust to Actual ExpenseAirport Fund Transfer to 0.00Annual 1,121,335.00 960,660.00Period Total: 0.00 Expense Total: 0.00 1,121,335.00 960,660.00 1,121,335.00 960,660.00 0.00 0.00 Expense Total: Revenue Total: 960,660.00 1,121,335.00DEPT 1905 - Parks & Recreation Admin Net Amount: 0.00 0.00 -160,675.00 DEPT 1910 - City Hall Bldgs & Grounds EXPENSE Annual Budget 019-1910-55700-00 143,270.00 35,135.00 City Hall rotunda tile, painting, boiler & elevator repairs Maint of Building & Improvemnt 0.00Annual 35,135.00 143,270.00Period Total: 0.00 Expense Total: 0.00 35,135.00 143,270.00 35,135.00 143,270.00 0.00 0.00 Expense Total: Revenue Total: 143,270.00 35,135.00DEPT 1910 - City Hall Bldgs & Grounds Net Amount: 0.00 0.00 108,135.00 DEPT 1920 - Golf Course EXPENSE Annual Budget 019-1920-47770-00 3,150.00 2,400.00 Employer health savings contributions Health Savings Account 0.00Annual 019-1920-64000-00 55,510.00 35,000.00 Clothing, Golf balls, & Misc resale items for golf course Recreational Supplies 0.00Annual 019-1920-64125-00 64,645.00 60,000.00 Concession items for sale at golf course Concession supplies 0.00Annual 019-1920-66500-00 45,785.00 19,150.00 Verti-cut unit & bladesMinor Tools & Apparatus 0.00Annual 116,550.00 169,090.00Period Total: 0.00 Expense Total: 0.00 116,550.00 169,090.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 7 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period 116,550.00 169,090.00 0.00 0.00 Expense Total: Revenue Total: 169,090.00 116,550.00DEPT 1920 - Golf Course Net Amount: 0.00 0.00 52,540.00 1,273,020.00 1,273,020.00 0.00 0.00 Expense Total: Revenue Total: 1,273,020.00 1,273,020.00FUND 019 - Parks & Recreation Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 8 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 020 - Airport Operations DEPT 0000 - REVENUE Annual Budget 020-0000-33010-00 8,000.00 0.00 Adjust to Balance ExpensesInterest Income on Investments 0.00Annual 020-0000-33100-00 5,150.00 0.00 Adjust to Balance ExpensesRental of Property 0.00Annual 020-0000-33850-00 15,785.00 12,000.00 Adjust to Balance ExpensesFlowage Fees 0.00Annual 020-0000-33860-00 201,400.00 180,000.00 Adjust to Balance ExpensesFarm Income 0.00Annual 192,000.00 230,335.00Period Total: 0.00 Revenue Total: 0.00 192,000.00 230,335.00 EXPENSE Annual Budget 020-0000-41000-00 69,680.00 56,580.00 Airport employee wagesRegular Employees 0.00Annual 020-0000-47700-00 12,690.00 11,310.00 Airport employee health insurance Health Insurance Premium 0.00Annual 020-0000-63500-00 75,615.00 65,000.00 Airport farm suppliesBotanical & Agriculture Suppl 0.00Annual 020-0000-64500-00 17,240.00 4,000.00 Yellow paint for airportTraffic Control Supplies 0.00Annual 136,890.00 175,225.00Period Total: 0.00 Expense Total: 0.00 136,890.00 175,225.00 136,890.00 175,225.00 192,000.00 230,335.00 Expense Total: Revenue Total: -55,110.00-55,110.00DEPT 0000 - Net Amount: 0.00 0.00 0.00 136,890.00 175,225.00 192,000.00 230,335.00 Expense Total: Revenue Total: -55,110.00-55,110.00FUND 020 - Airport Operations Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 9 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 021 - Foreign Fire DEPT 0000 - REVENUE Annual Budget 021-0000-35010-00 62,685.00 48,000.00 Adjust to Balance ExpensesForeign Fire Insurance Tax 0.00Annual 48,000.00 62,685.00Period Total: 0.00 Revenue Total: 0.00 48,000.00 62,685.00 EXPENSE Annual Budget 021-0000-66500-00 34,540.00 20,000.00 Treadmill, kitchen supplies, mower, thermal imagers, snowblower Minor Tools & Apparatus 0.00Annual 021-0000-67500-00 145.00 0.00 BadgesSafety Clothing & Supplies 0.00Annual 20,000.00 34,685.00Period Total: 0.00 Expense Total: 0.00 20,000.00 34,685.00 20,000.00 34,685.00 48,000.00 62,685.00 Expense Total: Revenue Total: -28,000.00-28,000.00DEPT 0000 - Net Amount: 0.00 0.00 0.00 20,000.00 34,685.00 48,000.00 62,685.00 Expense Total: Revenue Total: -28,000.00-28,000.00FUND 021 - Foreign Fire Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 10 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 023 - Property Redevelopment DEPT 0000 - EXPENSE Annual Budget 023-0000-55420-00 771,860.00 594,870.00 Demo expenses, title searches & Asbestos abatement Demolitions 0.00Annual 594,870.00 771,860.00Period Total: 0.00 Expense Total: 0.00 594,870.00 771,860.00 594,870.00 771,860.00 0.00 0.00 Expense Total: Revenue Total: 771,860.00 594,870.00DEPT 0000 - Net Amount: 0.00 0.00 176,990.00 594,870.00 771,860.00 0.00 0.00 Expense Total: Revenue Total: 771,860.00 594,870.00FUND 023 - Property Redevelopment Net Amount: 0.00 0.00 176,990.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 11 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 032 - Public Transportation Projects DEPT 0000 - EXPENSE Annual Budget 032-0000-61700-00 305.00 0.00 Strictly Tech-tabletMinor Computer Equip & Supp 0.00Annual 0.00 305.00Period Total: 0.00 Expense Total: 0.00 0.00 305.00 0.00 305.00 0.00 0.00 Expense Total: Revenue Total: 305.00 0.00DEPT 0000 - Net Amount: 0.00 0.00 305.00 0.00 305.00 0.00 0.00 Expense Total: Revenue Total: 305.00 0.00FUND 032 - Public Transportation Projects Net Amount: 0.00 0.00 305.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 12 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 058 - Vehicle Replacement DEPT 0000 - REVENUE Annual Budget 058-0000-38001-00 746,820.00 98,580.00 Adjust to Balance ExpensesGeneral Fund Transfer From 0.00Annual 98,580.00 746,820.00Period Total: 0.00 Revenue Total: 0.00 98,580.00 746,820.00 EXPENSE Annual Budget 058-0000-71000-00 2,868,520.00 2,220,280.00 Police cars, fire truck, plows & tractors Machinery & Equipment 0.00Annual 2,220,280.00 2,868,520.00Period Total: 0.00 Expense Total: 0.00 2,220,280.00 2,868,520.00 2,220,280.00 2,868,520.00 98,580.00 746,820.00 Expense Total: Revenue Total: 2,121,700.00 2,121,700.00DEPT 0000 - Net Amount: 0.00 0.00 0.00 2,220,280.00 2,868,520.00 98,580.00 746,820.00 Expense Total: Revenue Total: 2,121,700.00 2,121,700.00FUND 058 - Vehicle Replacement Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 13 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 060 - Seminary St Business District DEPT 0000 - REVENUE Annual Budget 060-0000-30055-00 52,885.00 30,000.00 Adjust to Balance ExpensesBusiness District Tax 0.00Annual 30,000.00 52,885.00Period Total: 0.00 Revenue Total: 0.00 30,000.00 52,885.00 EXPENSE Annual Budget 060-0000-85047-00 52,985.00 30,100.00 Transfer to cover 2013A bond payments Transfer to Bus GO Bond 2013A 0.00Annual 30,100.00 52,985.00Period Total: 0.00 Expense Total: 0.00 30,100.00 52,985.00 30,100.00 52,985.00 30,000.00 52,885.00 Expense Total: Revenue Total: 100.00 100.00DEPT 0000 - Net Amount: 0.00 0.00 0.00 30,100.00 52,985.00 30,000.00 52,885.00 Expense Total: Revenue Total: 100.00 100.00FUND 060 - Seminary St Business District Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 14 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 078 - Risk Management DEPT 0000 - EXPENSE Annual Budget 078-0000-56534-00 220,195.00 120,195.00 Various non work related claimsLiabilities Claims 0.00Annual 078-0000-56535-00 463,905.00 200,820.00 Various workers compensation claims Worker Compensation Claims 0.00Annual 321,015.00 684,100.00Period Total: 0.00 Expense Total: 0.00 321,015.00 684,100.00 321,015.00 684,100.00 0.00 0.00 Expense Total: Revenue Total: 684,100.00 321,015.00DEPT 0000 - Net Amount: 0.00 0.00 363,085.00 321,015.00 684,100.00 0.00 0.00 Expense Total: Revenue Total: 684,100.00 321,015.00FUND 078 - Risk Management Net Amount: 0.00 0.00 363,085.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 15 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 088 - Linwood Cemetery Trust DEPT 0000 - REVENUE Annual Budget 088-0000-33010-00 3,465.00 3,000.00 Adjust to Balance ExpensesLinwood Interest on Investment 0.00Annual 3,000.00 3,465.00Period Total: 0.00 Revenue Total: 0.00 3,000.00 3,465.00 EXPENSE Annual Budget 088-0000-85019-00 2,265.00 1,800.00 Transfer to Park & Rec FundLinwood Transfer to Park & Rec 0.00Annual 1,800.00 2,265.00Period Total: 0.00 Expense Total: 0.00 1,800.00 2,265.00 1,800.00 2,265.00 3,000.00 3,465.00 Expense Total: Revenue Total: -1,200.00-1,200.00DEPT 0000 - Net Amount: 0.00 0.00 0.00 1,800.00 2,265.00 3,000.00 3,465.00 Expense Total: Revenue Total: -1,200.00-1,200.00FUND 088 - Linwood Cemetery Trust Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 16 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 089 - East Linwood Cemetery Trust DEPT 0000 - REVENUE Annual Budget 089-0000-33010-00 18,220.00 14,000.00 Adjust to Balance ExpensesE Linwood Interest on Investmt 0.00Annual 14,000.00 18,220.00Period Total: 0.00 Revenue Total: 0.00 14,000.00 18,220.00 EXPENSE Annual Budget 089-0000-85019-00 16,220.00 12,000.00 Transfer to Park & Rec FundE Lnwd Transfer to Park & Rec 0.00Annual 12,000.00 16,220.00Period Total: 0.00 Expense Total: 0.00 12,000.00 16,220.00 12,000.00 16,220.00 14,000.00 18,220.00 Expense Total: Revenue Total: -2,000.00-2,000.00DEPT 0000 - Net Amount: 0.00 0.00 0.00 12,000.00 16,220.00 14,000.00 18,220.00 Expense Total: Revenue Total: -2,000.00-2,000.00FUND 089 - East Linwood Cemetery Trust Net Amount: 0.00 0.00 0.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 17 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 900 - Public Library DEPT 0000 - EXPENSE Annual Budget 900-0000-85900-00 934,600.00 0.00 Transfer to Fund 915Transfer to Library Funds 0.00Annual 0.00 934,600.00Period Total: 0.00 Expense Total: 0.00 0.00 934,600.00 0.00 934,600.00 0.00 0.00 Expense Total: Revenue Total: 934,600.00 0.00DEPT 0000 - Net Amount: 0.00 0.00 934,600.00 0.00 934,600.00 0.00 0.00 Expense Total: Revenue Total: 934,600.00 0.00FUND 900 - Public Library Net Amount: 0.00 0.00 934,600.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 18 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 905 - Library Working Cash DEPT 0000 - EXPENSE Annual Budget 905-0000-85900-00 93,920.00 0.00 Transfer to Fund 900 & 915Transfer to Library Funds 0.00Annual 0.00 93,920.00Period Total: 0.00 Expense Total: 0.00 0.00 93,920.00 0.00 93,920.00 0.00 0.00 Expense Total: Revenue Total: 93,920.00 0.00DEPT 0000 - Net Amount: 0.00 0.00 93,920.00 0.00 93,920.00 0.00 0.00 Expense Total: Revenue Total: 93,920.00 0.00FUND 905 - Library Working Cash Net Amount: 0.00 0.00 93,920.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 19 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 915 - Library Long Term Capital DEPT 0000 - EXPENSE Annual Budget 915-0000-51000-00 257,805.00 43,000.00 Furniture installation, network services Professional Services 0.00Annual 915-0000-61700-00 86,740.00 0.00 Computers, printers, scanners & other misc computer supplies Minor Computer Equip & Supp 0.00Annual 915-0000-61800-00 1,286,590.00 834,325.00 New furniture for new LibraryMinor Furniture 0.00Annual 915-0000-75000-00 1,225,590.00 677,250.00 New Library costsBuildings 0.00Annual 915-0000-85900-00 1,254,000.00 0.00 Transfer to fund 900, 915 & 915Transfer to Library Funds 0.00Annual 915-0000-87500-00 299,850.00 22,750.00 Interest on F&M loanInterest on Other Debt 0.00Annual 915-0000-88200-00 4,001,000.00 0.00 F&M loan payoffOther Principal Payments 0.00Annual 1,577,325.00 8,411,575.00Period Total: 0.00 Expense Total: 0.00 1,577,325.00 8,411,575.00 1,577,325.00 8,411,575.00 0.00 0.00 Expense Total: Revenue Total: 8,411,575.00 1,577,325.00DEPT 0000 - Net Amount: 0.00 0.00 6,834,250.00 1,577,325.00 8,411,575.00 0.00 0.00 Expense Total: Revenue Total: 8,411,575.00 1,577,325.00FUND 915 - Library Long Term Capital Net Amount: 0.00 0.00 6,834,250.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 20 Account Number Description Original Budget New Budget Transaction Description Transfer DescriptionTransfer Amt.Period FUND 918 - Capital Improvement/Developmnt DEPT 0000 - EXPENSE Annual Budget 918-0000-85900-00 196,000.00 0.00 Transfer to Fund 915Transfer to Library Funds 0.00Annual 0.00 196,000.00Period Total: 0.00 Expense Total: 0.00 0.00 196,000.00 0.00 196,000.00 0.00 0.00 Expense Total: Revenue Total: 196,000.00 0.00DEPT 0000 - Net Amount: 0.00 0.00 196,000.00 0.00 196,000.00 0.00 0.00 Expense Total: Revenue Total: 196,000.00 0.00FUND 918 - Capital Improvement/Developmnt Net Amount 0.00 0.00 196,000.00 GL-Budget Adjustment Proof List (4/2/2025 - 8:22 AM)Page 21 ____________________________________________________________________________________________ Prepared by: JLO Page 1 of 2 City Council Meeting Agenda Item Overview April 7, 2025 AGENDA ITEM: Approve lease agreement with Enterprise Fleet Management (EFM) SUMMARY RECOMMENDATION: The City Manager, Director of Finance, Fleet Superintendent, and Purchasing Agent recommend that the City Council waive normal purchasing policies and approve a five (5) year lease agreement with Enterprise Fleet Management (EFM) for twenty (20) vehicles at a cost of $145,260 per year. BACKGROUND: The City has historically funded its vehicles (maintenance vehicles, park vehicles, public works vehicles, police cars, etc.) on a pay-as-you-go basis. This is accomplished by transferring operational funds annually from various funds to the Vehicle Replacement Fund. The funds accumulate in the Vehicle Replacement Fund over several years, and when a vehicle or piece of equipment reaches the end of its useful life, it is replaced using the accumulated funds. The City will continue to utilize this method of funding its vehicles and equipment assets, as it is a reasonable and financially prudent process. The value of having newer vehicles in the fleet greatly reduces the cost and frequency of vehicle maintenance, increases the overall fuel economy throughout the fleet, and minimizes the financial burden to perform major repairs. The majority of the City’s vehicles are over ten years old, requiring City mechanics to repeatedly perform vehicle maintenance and repairs, including repairs no longer covered by the manufacturer’s warranty. The newer vehicles will be covered under warranty during the length of the lease and if necessary, they will be taken to a local dealer approved by EFM for warranty repairs, allowing the City mechanics to concentrate on other daily responsibilities. Staff are recommending the City lease twenty (20) vehicles for a 60-month lease period. At the end of the 60-month period, the City will own the vehicles. The 20 new leased will replace existing vehicles in the fleet that will either be sold through Purple Wave or by EFM. If approved by Council, this will likely become a reoccurring annual process as staff work to right- size and update our fleet. The City will enter into new lease agreements annually based on needs and fiscal analysis with the intent for EFM (on behalf of the City) to sell the leased vehicles at the end of the lease period with any net equity returning to the City. 25-4029 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JLO Page 2 of 2 EFM is “in the business” of buying, leasing, renting, and selling all types of vehicles. They have a great deal of expertise in the auto industry and fleet management market and structure the terms to provide the greatest benefit to the City. There is tremendous value in expanding the lease program with EFM as the program serves to enhance the City’s vehicle management tools and generate efficiency and cost savings. Staff will continue to monitor the program’s performance. Staff recommends the City lease the following 20 vehicles; 1 – full-size sedan, 1 - ¾ ton cargo van, 1 - ¾ ton cargo van with a fiber optic door, 8 - mid-size SUVs, 7 - ½ ton pickup 4x2, 1 - ¾ ton pickup 4x2, and 1 - compact pickup 4x2. These vehicles were selected as being the best choice for the City’s needs and the best value available from EFM and the auto market. BUDGET IMPACT: Staff estimates the total lease costs for the vehicles to be $726,300 over the 60-month lease term. The old vehicles that will be replaced during this first round have estimated proceeds of +/- $80,000. At the end of the 60-month lease term, the City can buy out the remaining equity on the vehicles or can have EFM sell the vehicles and retain the net equity from the sale. There are funds available in the Vehicle Replacement Program for 2025. Future years will be funded through transfers from operating funds to the Vehicle Replacement Program. SUPPORTING DOCUMENTS: 1.Lease Agreement 2.Agreement to Sell Customer Vehicles 3.Consignment Auction Agreement 4.EFM Lease Pricing Quotes Summary of Estimated Lease Pricing Quotes and Sales Information60-month leaseMake2025202520252025202520252025ModelNissanChevyChevyFordFordFordToyotaYearAltimaExpressExpressEscapeF150F250TacomaSeriesS 4dr Front Wheel Drive SedanWork Van Rear Wheel Drive CargoWork Van Rear Wheel Drive CargoActive 4dr Front Wheel DriveXL 4x2 Regular Cab 8ft. Box 139.6 in WBXL 4x2 Regular Cab 8ft. Box 142in. WBSR 4x2 XtraCab 6ft. BoxSelected OptionsFiber Optic DoorVehicle #25549208160, 250, 402, 403, 404, 405, 408, 409150, 254, 400, 189, 508, 573, 118 532n/a# of Vehicles1118711Capitalized Price of Vehicle23,301.00 38,416.20 39,216.20 27,179.00 36,160.00 43,530.00 31,111.00 Initial License Fee251.00 251.00 251.00 251.00 251.00 251.00 251.00 Initial Admin Fee60.00 60.00 60.00 60.00 60.00 60.00 60.00 Courtesy Delivery Fee300.00 300.00 300.00 300.00 300.00 300.00 300.00 Total Capitalized Amount23,912.00 39,027.20 39,827.20 27,790.00 36,771.00 44,141.00 31,722.00 Depreciation Reserve 1.35%322.81 526.87 537.67 375.17 496.41 595.90 428.25 Monthly Lease Charge119.22 190.81 194.61 136.96 178.98 214.02 153.36 Total Monthly Lease442.03 717.68 732.28 512.13 675.39 809.92 581.61 Reduced Book Value at 60 months 4,543.40 7,415.00 7,567.00 5,279.80 6,986.40 8,387.00 6,027.00 TOWN OF THE CITY OF GALESBURG Date: April 7, 2025 Agenda Number: 25-9008 TOWN FUND $3,050.20 GENERAL ASSISTANCE FUND $7,098.54 IMRF FUND SOCIAL SECURITY/MEDICARE FUND LIABILITY FUND AUDIT FUND $5,000.00 TOTAL $15,148.74