HomeMy WebLinkAbout06022025 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
WWW.CI.GALESBURG.IL.US
City Council Agenda
June 2, 2025
City Council Meeting Agenda
City Council Chambers
June 2, 2025
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Proclamation Pride Month
Proclamation Juneteenth
Approve Minutes from May 19, 2025
Bid Opening Open bids for City owned real estate
Public Comment
Consent Agenda #2025-11
25-8010 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
25-2017 Resolution Authorizing purchase of four real estate parcels on the
Public Square
25-2018 Resolution Authorizing purchase of 6.6 acres of property on the
west side of Bunker Links Municipal Golf Course
Bids, Petitions and Communications
25-3016 Bid Rescind approval of one Ton Heavy Duty Cab Chassis
purchase from Yemm Chevrolet
25-3017 Bid Purchase of one Ton Heavy Duty Cab Chassis purchase
from Victory Lane Ford
City Manager’s Report
Miscellaneous Business (Agreements, Approvals, Etc.)
25-4043 Approve Engineering Agreement for Fuel Farm
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
Town Business
25-9014 Approve Bills
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 2
CITY COUNCIL MEETING
City Manager’s Report
June 2, 2025
CONSENT AGENDA #2025-111
Item 25-8010 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 25-2017 Purchase of Four Parcels on the Public Square
Staff recommend approval of purchasing four parcels of land (99-10-460-001, 99-10-460-002, 99-
10-460-003, and 99-10-460-004) located on the northeast corner of the Public Square from
Michael L. and Karen K. Martin. Instead of a cash transaction, the city plans to acquire the
property by forgiving $300,000 of an existing debt owed by the property owners from a 2018
loan to assist with expenses related to the installation of underground utilities and the extension
of Gale Village Drive on the north end of the city. This acquisition aligns with the City's ongoing
efforts to strategically invest in properties that support community development and
revitalization goals.
Item 25-2018 Purchase of 6.6 Acres of Property on the west side of Bunker Links Golf Course
Staff recommend approval of purchasing Parcel Identification Number 05-34-101-002, currently
owned by the Marjory H. Novotny Trust and the Albert J. Novotny Trust, for $63,000. This
property borders Bunker Links Municipal Golf course, and acquisition aligns with the city's
strategic interests for potential future development, and long-term planning. The property
owners have agreed to the sale, and city staff have deemed the price fair and reasonable. The
purchase will be funded through the Economic Development Fund.
BIDS, PETITIONS AND COMMUNICATIONS
Item 25-3016 Rescind Purchase of Heavy-Duty Cab Chassis from Yemm Chevrolet
Staff recommend approval to rescind the May 5, 2025, approval of Yemm Chevrolet’s low bid of
$52,497 for a 2025 RAM 3500 cab/chassis for the Water Division. Yemm Chevrolet has withdrawn
the bid, after being unable to fulfill the order because the manufacturer sold out of the 2025
model and closed the order bank.
Item 25-3017 Purchase of Heavy-Duty Cab Chassis from Victory Lane Ford
Staff recommend approval of the bid from Victory Lane Ford in the amount of $52,990 for the
purchase of a new 2024 RAM 3500 cab/chassis to be utilized by the Water Division. This
recommendation comes after the previously approved bid for a 2025 model from Yemm
___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 2
Chevrolet could not be fulfilled due to the manufacturer's order bank closing. Victory Lane Ford
has a new 2024 model in stock and has reduced their initial offer of $54,797 to $52,990. Funds
are available in the Water Division's budget for this purchase, and a separate bid will be issued
for the dump body and snowplow installation.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 25-4043 Engineering Agreement for Fuel Farm
Staff recommend approval of an engineering agreement with Hanson Engineering for the Airport
Fuel Farm project, totaling $120,612. This project, which involves replacing deteriorated
underground fuel tanks with above-ground storage tanks, is largely funded by the Rebuild Illinois
capital program (90% state, 10% local). The engineering agreement covers planning and special
services, design phase services, and construction phase engineering services. The City previously
approved Hanson Engineering as the City’s airport consultant. The City will pay the total
engineering costs upfront and will be reimbursed by the State for their portion.
TOWN BUSINESS
Item 25-9013 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
May 19, 2025
6:00 p.m.
Called to order by Mayor Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Bradley Hix, Wendel
Hunigan, Evan Miller, Heather Acerra, Greg Saul, and Steve Cheesman, 7. Absent: Council
Member Dwight White, 1. Also Present: City Manager Eric Hanson, City Attorney Dan Alcorn,
and City Clerk Kelli Bennewitz.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Reverend James Hailey, Allen Chapel AME, gave the invocation.
Council Member Miller moved, seconded by Council Member Acerra, to approve the minutes of
the City Council’s regular meeting from May 5, 2025.
Roll Call #2:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
Council Member Miller moved, seconded by Council Member Cheesman, to approve the
minutes of the City Council’s executive session meeting from March 17, 2025.
Roll Call #3:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
Proclamation: Poppy Days
PUBLIC COMMENT
Reverend Andrew Jowers addressed the Council stating that the meeting tonight has
significantly less attendance than the last one and that he hopes those absent are watching in
order to stay informed. At an earlier Council meeting, he introduced the concept of good
governance, which he feels is particularly relevant at the beginning of the new Council Member
terms. He hopes those serving represent their entire ward, regardless of who voted for them,
which embodies good governance. He stated that good governance involves public institutions
May 19, 2025 Page 1 of 9
managing public affairs and resources ethically, free from corruption, upholding the law, and
respecting human rights. Reverend Jowers believes that Galesburg would be a better place if
everyone was united as one community, setting aside their differences. He added that he
recently wrote an article about a nation at war with itself over race. This issue has long
impacted productivity, well-being, and potential, and he is willing to discuss this uncomfortable
subject with anyone.
Reverend James Hailey addressed the Council and thanked the City Clerk for inviting him to
offer the invocation. He acknowledged the devastating tornadoes in Missouri and Kentucky, and
the various weather events across Texas, the East Coast, and the West Coast. He feels that
Galesburg could one day face similar challenges, and in that event, he believes the city’s
response will be to ask everyone for their prayers. He asked everyone to take a moment of
silence to pray for those affected by these events.
Mindy Knapp addressed the Council and stated that Galesburg faces a significant problem
regarding the lack of accessible public restrooms for its homeless population. She believes that
existing organizations are not adequately meeting the growing needs and the housing crisis is
evident in unoccupied buildings, many with squatters. Downtown Galesburg is struggling with
businesses and economic hardship and because of this, the homeless are essentially barred
from using restrooms at public businesses. She expressed concern that the City prioritizes
infrastructure like streets and sidewalks, even though children no longer walk to school, over
providing public restrooms for both visitors and the unhoused population.
Bruce Cook addressed the Council and stated that he had to overcome alcoholism many years
ago and heard the victim mentality and complaints he now hears from homeless individuals. He
stated that while compassion from individuals, organizations, and religious institutions is
valuable, ultimately, it is the responsibility of these individuals to actively work towards
improving their own lives. He noted that he experienced homelessness for over a decade and
advised shedding self-imposed limitations, accepting help without complaint or expectation,
obeying laws, and respecting others' property to earn respect. He does not support a tent city
for the homeless, as it signifies an inefficient handling of the situation.
CONSENT AGENDA #2025-10
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
25-3014
Approve the bid submitted by Brown Excavating, Inc., in the amount of $122,389 for the
demolition and clean-up of six properties.
25-3015
Approve the bid from Mechanical Services of Galesburg, Inc., in the amount of $24,600 for the
demolition and clean-up of the old fire training tower and the paint building at 2233 Veterans
Drive.
May 19, 2025 Page 2 of 9
25-8009
Approve bills in the amount of $3,220,101.90 and advance checks in the amount of
$1,008,394.89.
Council Member Miller moved, seconded by Council Member Saul, to approve Consent Agenda
2025-10.
Roll Call #4:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
25-1006
Council Member Acerra moved, seconded by Council Member Cheesman, to approve Ordinance
25-3751 on final reading amending the zoning from R-3A, Multi-Family to R-1A, Single Family,
for the property commonly known as 3176 Dover Lane.
Roll Call #5:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White,1.
Chairman declared the motion carried.
25-1007
Council Member Acerra moved, seconded by Council Member Cheesman, to approve Ordinance
25-3752 on final reading amending the zoning from R-3A, Multi-Family and I, Institutional to
B-3, for the property commonly known as 167 North Kellogg Street.
Roll Call #6:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
25-1008
Council Member Saul moved, seconded by Council Member Hix, to approve Ordinance 25-3753
on final reading amending the zoning from B-1, Neighborhood Business to B-2, General
Business, for the property commonly known as 1120 North Henderson Street.
Roll Call #7:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
May 19, 2025 Page 3 of 9
BIDS, PETITIONS, AND COMMUNICATIONS
CITY MANAGER’S REPORT
City Manager Hanson announced the upcoming opening of Lakeside Pool for the Memorial Day
weekend, and commended Parks & Recreation Director Miles and his team for their preparation
efforts. He also highlighted the release of the 2024 Annual Report, which reflects discussions
from the Council’s last August strategic planning session. The report is available on the City’s
social media and will be discussed with the Council in more detail in the near future. He noted
that the report showcases staff's excellent work in providing important information to the
public.
Council Member Hunigan asked about the definition of a strategic plan. The City Manager
stated that he believes effective organizations operate with a clear plan where they strategically
identify goals, budget accordingly, and execute tasks efficiently and on schedule. He views the
Council's actions last year as a positive step in this direction and hopes this approach continues.
He feels that this planning should serve as the foundation for daily operations and guide the
community towards its broader objectives.
The City Manager reported that he believes the City's top priorities include capital projects
(infrastructure, streets, sidewalks, parks, sewer, water), facilities, public safety, and parks and
recreation. These priorities support the broader goal of economic development, which includes
job creation, housing, and business growth.
Mayor Schwartzman asked about information on the recent awarding of an EPA Brownsfield
grant. City Manager Hanson announced that the City received a $1.2 million grant from the US
EPA for brownfield remediation. These funds will support site assessments of the former gas
station on the hotel property downtown, as well as other potential sites in the area.
Additionally, a significant amount of funding was awarded for the complete cleanup of the old
Knox Laundry site located on Ferris and Kellogg Streets. The City Manager commended Director
Gugliotta and his team, along with all city staff, for their excellent work in securing state and
federal resources to address local issues.
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
25-4040
Council Member Cheesman moved, seconded by Council Member Saul, to waive normal
purchasing policies and approve the quote from Gatekeeper in the amount of $34,517.29 for
the purchase of cameras for the Public Transportation fleet.
Roll Call #8:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
May 19, 2025 Page 4 of 9
25-4041
Council Member Acerra moved, seconded by Council Member Cheesman, to approve the
purchase and installation of a new radiator for a CAT 3508 generator at the Oquawka Water
Treatment Plant in an amount not to exceed $39,218.94.
Roll Call #9:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
25-4042
Council Member Saul moved, seconded by Council Member Acerra, to approve a proposal from
Aviaway Bird Control Services in the amount of $54,000 for falconry services in the downtown
area.
City Manager Hanson explained the falcons, being predator birds, are controlled by handlers to
create flight patterns that drive the crows away from nesting areas. He noted he has seen this
method work effectively in another community. He also explained that the City is trying to seek
non-disruptive solutions that avoid weapons, loud noises, and other problematic distractions,
given the numerous complaints received by both staff and the City Council. If successful, this
method could potentially be expanded to other areas in the future. He also believes that the
core idea is that the falcons would fly several times daily to deter crows and other birds from
nesting downtown.
He also explained that the intent was to try this method for a year to see if it worked, not to
commit the City into any long term arrangement. If it is found to be effective and the City wants
to expand services, other partners could be explored, such as the County and the Downtown
Council.
Roll Call #10:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
Council Member Miller moved, seconded by Council Member Saul, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
25-9012
Trustee Cheesman moved, seconded by Trustee Acerra, to approve Town bills and warrants to
be drawn in payment of same.
Fund Title Amount
May 19, 2025 Page 5 of 9
Town Fund $16,239.40
General Assistance Fund $3,636.58
IMRF Fund
Social Security/Medicare Fund
Liability Fund
Audit Fund
Total $19,875.98
Roll Call #11:
Ayes: Trustees Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Trustee White, 1.
Chairman declared the motion carried.
25-9013
Trustee Acerra moved, seconded by Trustee Cheesman, to approve an agreement for services
with Property Evaluation and Tax Advisors, LLC, in the amount of $19,300 for analyzing
commercial properties in the Township.
Township Assessor Laura Williams stated that this agreement would be specifically for
reassessing 39 multifamily apartment buildings. This partnership also offers the potential for
broader reassessment efforts if needed. The company's services include fieldwork, inspections,
and creating sketches, a feature that will eventually benefit the County by providing visual and
data information on their website. PETA will also utilize comparable sales data, accessed
through CoStar, a resource too costly for the Township to acquire independently. She also noted
that Quincy has successfully employed PETA’s services for commercial reassessments. She
believes that this collaboration provides the Township with valuable resources and expertise in
property reassessment.
Roll Call #12:
Ayes: Trustees Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Trustee White, 1.
Chairman declared the motion carried.
Trustee Miller moved, seconded by Trustee Acerra, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
Council Member Cheesman highlighted the significant contributions of various organizations
and groups within the City. He attended the Galesburg High School awards night and was
impressed by the numerous scholarships provided by individuals, groups, and businesses, which
emphasized their role in supporting youth. He expressed gratitude for these efforts, specifically
mentioning the Hispanic Latino resource group's scholarship program in memory of community
members. He also commended the City's effectiveness in securing grants, which benefit various
May 19, 2025 Page 6 of 9
initiatives, as demonstrated by recent and ongoing projects. He noted that the Gale Scholars
recently had a skating party at Skate Palace and encouraged residents to support local
businesses to strengthen the community.
Council Member Cheesman also stressed the importance of spring clean-up efforts and
maintaining properties, urging all residents, including rental property owners, to help keep the
City clean and appealing for both residents and visitors.
Council Member Hix expressed his appreciation for City staff and directors, specifically
mentioning the quick IT support he recently needed. He also thanked Director Miles and his
staff for their work at Lincoln Park during the Fishing Derby, and Director Gugliotta's staff for
addressing constituent concerns about lawns and overgrowth. He acknowledged his
communication with Director Gavin on various issues as well and commended the
professionalism and responsiveness of all staff and directors in addressing concerns.
Council Member Hunigan acknowledged Council Member Cheesman's excellent work with the
Gale Scholars Program and noted his recent interview on WGIL where he reported that the
students impressively maintain an average 3.7 GPA. Council Member Hunigan noted that he is
also involved with the Support Group of African American Affairs and mentioned their
upcoming recognition of youth. They also have a Galesburg High School scholarship recipient
with a 4.0 GPA.
Council Member Miller commended Public Works Director Gavin and the Street Division for
their prompt response in cleaning up a significant amount of clay and gravel dumped by a
contractor on Michigan and Grand Avenue. He noted that staff stayed late to address the issue
and he helped them ensure the street was safe. He thanked all City staff, including Streets,
Parks, Police, and Fire Departments, as well as those working at City Hall. He believes staff
consistently does exceptional jobs and deserves more recognition for their often unseen,
day-to-day efforts.
Council Member Acerra also expressed appreciation for City staff, noting the progress of various
initiatives and the great state of the parks. She highlighted the significant contributions of
volunteers across the community, including those supporting the Parks & Recreation
Department with projects such as tree planting. She recognized the involvement of parents and
leaders in youth organizations such as Boy Scout and Girl Scout troops, emphasizing that the
community benefits from their efforts. Council Member Acerra acknowledged the concern
expressed earlier regarding homelessness in the community and believes in the good intentions
of area shelters and facilities. She mentioned her visit to The Lighthouse outreach center,
echoing the sentiment of the increasing number of community members helping to make a
positive difference.
Council Member Saul expressed gratitude to the School District, sharing a personal experience
of his autistic nephew's excitement at graduation and the importance of inclusion and the joy
on the students' faces when receiving their diplomas. He also thanked the attendees for Poppy
Days and shared a story about his father, Ken Saul, a World War II veteran who captured
May 19, 2025 Page 7 of 9
Hermann Göring's headquarters in Germany. The flag from that headquarters, donated by his
mother, is now at the VFW. He urged everyone to remember the sacrifices of those who gave
their lives for freedom and to recognize that Memorial Day is a day of remembrance, not just a
day off.
Mayor Schwartzman expressed his appreciation for Council Member Saul's sentiments
regarding his father and shared that he wears a poppy to honor his two grandfathers who
fought and were injured in World War I and World War II. He emphasized the importance of
remembering the sacrifices made by veterans and educating young people about this history.
He highlighted the VFW Museum, suggesting that young people visit, such as the Gale scholars.
He also reflected on his daughter's recent college graduation, noting that she attended
Galesburg's public schools along with many of her friends who also started their education in
the City and have excelled, and acknowledged the excellent school system and the dedicated
teachers. He reminded citizens that with school ending soon, everyone needs to be extra
cautious of young people who will be out and about on bikes, skateboards, and crossing streets.
Council Member Cheesman recognized Mrs. Alice Johnson, a 95-year-old representative of the
Galesburg Legion Auxiliary, for her many years of dedication to Poppy Days. He noted that Mrs.
Johnson exemplifies the significant contributions that individuals like her have made to the
Legion and the community.
Council Member Cheesman moved, seconded by Council Member Acerra, to adjourn into
executive session at 6:57 p.m. for the purposes of discussing approval of the executive session
meeting for May 5, 2025, 5 ILCS 120/2(c)(21) and Personnel (5 ILCS 120/2(c)(3).
Roll Call #13:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
During the Executive Session, Council Member Hix moved, seconded by Council Member
Acerra, to adjourn the Executive Session at 8:18 p.m.
Roll Call #14:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
There being no further business, Council Member Hix moved, seconded by Council Member
Cheesman, to adjourn the regular meeting at 8:19 p.m.
Roll Call #15:
Ayes: Council Members Hix, Hunigan, Miller, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member White, 1.
Chairman declared the motion carried.
May 19, 2025 Page 8 of 9
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
May 19, 2025 Page 9 of 9
WHEREAS, the City of Galesburg is a friendly and welcoming community that celebrates and promotes
diversity and inclusion; and
WHEREAS, the City recognizes the importance of equality and freedom for all our residents and the
progress we have made as a nation in the fight for justice and equality; and
WHEREAS, we recognize that our Nation was founded upon the principles that all people are created
equal and that everyone has the right to life, liberty, and the pursuit of happiness; and
WHEREAS, the City is strengthened by and thrives upon the rich diversity of ethnic, cultural, racial, gender
and sexual identities of its residents; all of which make up our vibrant character; and
WHEREAS, our community is strengthened by our citizens, and LGBTQ+ residents and visitors should feel
valued, safe, empowered, and supported by their peers, educators, and community leaders; and
WHEREAS, the City of Galesburg recognizes the importance and contributions of members of the Lesbian,
Gay, Bisexual, Transgender, and Queer (LGBTQ+) community; and
WHEREAS, the City of Galesburg acknowledges that June has historically been a month of celebration and
pride for the LGBTQ+ community ever since the Stonewall riots of 1969.
NOW, THEREFORE, I, Peter D. Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby proclaim
the month of June 2025 as
LGBTQ+ PRIDE MONTH
in the City of Galesburg and encourage our community to eliminate prejudice wherever it exists, to
celebrate our great diversity, and to actively promote the principles of equality, liberty and justice for all.
Dated this 2nd day of June 2025
________________________________
Mayor Peter D. Schwartzman
Proclamation
WHEREAS, on June 19, 1865, in Galveston, Texas --- over two years after President Abraham
Lincoln declared all enslaved persons free, Major General Gordon Granger and Union Army troops
enforced the Emancipation Proclamation and freed the last enslaved Black Americans; and
WHEREAS, free from the bondage which immorally deprived them of human dignity, their long
overdue emancipation was celebrated on June 19 -"Juneteenth"- and this year marks the 160th
year of Juneteenth, the oldest known celebration commemorating the abolishment of slavery in the
United States; and
WHEREAS, this nationally recognized holiday offers a chance to celebrate human freedom, to
remember the painful and lasting impact of slavery, and to recommit to eliminating the systemic
racism that still exists in our society as we work towards true freedom and equality for every
American; and
WHEREAS, in observing Juneteenth, we renew our commitment to equity, equality, and justice.
We must not forget the struggles, courage, and hope spanning centuries that paved the way for
today's progress, ensuring the significance of 1865 endures.
THEREFORE, I, Peter D. Schwartzman, Mayor of the City of Galesburg, Illinois, do hereby
proclaim June 19 as “Juneteenth” Day in the City of Galesburg and encourage all citizens to actively
participate in dialogue and community events to promote the culture of belonging that was General
Granger’s aspiration 160 years ago.
Dated this 2nd day of June 2025
________________________________
Mayor Peter D. Schwartzman
Proclamation
User:
Printed:05/27/2025 - 1:44PM
shelms
Transactions by Account
Batch:00022.05.2025
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Brightspeed 05/25 Service Acct #304035525 73.4705/27/2025
001-0000-10407-00 Gatehouse Media Knox College TEFRA Notice - Acct #857927 377.2805/27/2025
001-0000-10701-00 iTouch Biometrics, LLC 01/26 - 07/26 - Yearly Software Maintenance 1,155.0005/27/2025
001-0000-10801-00 Advance Auto Parts Oil Filters 50.1005/27/2025
001-0000-10801-00 Valley Distribution Corp.Engine Oil - Cust #24096 876.7005/27/2025
001-0000-37900-00 Brightspeed 05/25 Service Acct #304035525 -6.6805/27/2025
2,525.87Subtotal for Divison: 0000
001-0110-54000-00 Brightspeed 05/25 Service Acct #304035525 33.4205/27/2025
001-0110-54500-00 Eric Hanson Transportation -Uber- State & National Gov Officials- DC -EHanso 68.1805/27/2025
001-0110-61000-00 Bridgeway Training Services 04/25 Birthday Cards 28.3105/27/2025
129.91Subtotal for Divison: 0110
001-0115-54000-00 Brightspeed 05/25 Service Acct #304035525 33.3605/27/2025
33.36Subtotal for Divison: 0115
001-0120-54500-00 Amanda Willett Mileage - SHRM Chapter MTG - Peoria Il - AWillett 67.9005/27/2025
001-0120-61000-00 Office Specialists, Inc.Mouse Pad, Folders 70.5405/27/2025
001-0120-61000-00 Office Specialists, Inc.Wrist Rest 23.5505/27/2025
161.99Subtotal for Divison: 0120
001-0145-51010-00 Barash & Everett, LLC 04/25 Legal Services - Administrative Hearing Officer 900.0005/27/2025
900.00Subtotal for Divison: 0145
001-0160-51000-00 Credit Collection Partners 04/25 Service 47.9105/27/2025
47.91Subtotal for Divison: 0160
001-0205-54000-00 Brightspeed 05/25 Service Acct #304035525 66.6705/27/2025
001-0205-61700-00 Office Specialists, Inc.Printer 1,000.0005/27/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 1
25-8010
Account Number Vendor AmountDescription PO No Date
1,066.67Subtotal for Divison: 0205
001-0207-61700-00 Office Specialists, Inc.Printer 796.0005/27/2025
796.00Subtotal for Divison: 0207
001-0305-51500-00 Gatehouse Media Notice to Bidders- Acct #857927 84.4505/27/2025
001-0305-51500-00 Gatehouse Media Notice to Bidders - Acct #857927 86.7205/27/2025
001-0305-51500-00 Gatehouse Media Notice to Bidders - Acct #857927 86.7205/27/2025
001-0305-51500-00 Gatehouse Media Notice to Bidders - Acct #857927 77.6405/27/2025
335.53Subtotal for Divison: 0305
001-0306-54000-00 Brightspeed 05/25 Service Acct #304035525 33.3305/27/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 732 Bateman 100.0005/27/2025
001-0306-55400-00 Kendall Zimmerman Call Out Fee - 675 Monroe St 50.0005/27/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1388 Mulberry 660.0705/27/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1067 W Main St 70.0005/27/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1016 Lyman St 70.0005/27/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1275 Beecher Ave 70.0005/27/2025
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board Up - 1150 W Carl Sandburg Dr 571.2005/27/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 641 W South St 300.0005/27/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 615 W Main St 150.0005/27/2025
001-0306-55400-00 Kendall Zimmerman Remove/Disposal Yard Debris/Trash - 1636 Beecher Ave 50.0005/27/2025
001-0306-55400-00 Werner Restoraton Services, Inc.Emergency Board Up - 694 US Hwy 150 502.0405/27/2025
001-0306-55800-00 City Blue Technologies, Llc 04/25 Service Contract 131.2505/27/2025
2,757.89Subtotal for Divison: 0306
001-0410-54000-00 Brightspeed 05/25 Service Acct #304035525 16.6605/27/2025
001-0410-55800-00 City Blue Technologies, Llc 04/25 Service Contract 131.2505/27/2025
001-0410-61000-00 Office Specialists, Inc.Paper Clips 2.0405/27/2025
001-0410-61000-00 Office Specialists, Inc.Copy Paper, Note Cards 271.3105/27/2025
001-0410-61000-00 Office Specialists, Inc.Copy Paper, Note Cards 244.9505/27/2025
666.21Subtotal for Divison: 0410
001-0445-54000-00 Brightspeed 05/25 Service Acct #304035525 33.3305/27/2025
001-0445-55500-00 Glass Specialty Inc Windshield Repair 115.0005/27/2025
001-0445-55500-00 Valley Distribution Corp.Barrel Core - Cust #24096 20.0005/27/2025
001-0445-57500-00 Vestis 05/25 Service 85.6805/27/2025
001-0445-57500-00 Vestis 05/25 Service 85.6805/27/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0445-63000-00 Advance Auto Parts Fuse 10.4805/27/2025
001-0445-63000-00 Advance Auto Parts Wire Tie 11.7805/27/2025
361.95Subtotal for Divison: 0445
001-0450-54000-00 Brightspeed 05/25 Service Acct #304035525 42.1805/27/2025
001-0450-55700-00 Galesburg Electric, Inc.Annual Service Generac Generators 199.9505/27/2025
001-0450-62500-00 Ford of Galesburg Door Trim #300 58.4605/27/2025
001-0450-62500-00 Advance Auto Parts Filters #306 5.4305/27/2025
001-0450-62500-00 Advance Auto Parts Brake Pads #300 43.6705/27/2025
001-0450-62500-00 Advance Auto Parts Filters #124 21.9505/27/2025
001-0450-62500-00 Advance Auto Parts Return Filter #126 -4.9905/27/2025
001-0450-65500-00 Traffic Control Corp., Inc.Single Head Traffic Equipment 445.0005/27/2025
001-0450-66500-00 Thompson Electronics Company Smoke Detector , Detector Base 2,653.0005/27/2025
001-0450-71000-00 Sherwin Industries, Inc Crafco Supershot 125 D Single Axle Crack Sealing Machine as per 67,228.00 000009297205/27/2025
70,692.65Subtotal for Divison: 0450
001-0510-51000-00 Bridgeway Training Services 04/25 Secure Document Destruction 50lbs 17.5005/27/2025
001-0510-54000-00 Brightspeed 05/25 Service Acct #304035525 269.7405/27/2025
001-0510-54500-00 Blake Carr Meals - Active Threat - Ottawa IL - BCarr 175.0005/27/2025
001-0510-54500-00 Kendra Rogers Meals - Tactical Care - Bloomington IL - KRogers 7.0005/27/2025
001-0510-54500-00 Patrick Ruggles Meals, Fuel - Active Threat - Ottawa IL - PRuggles 241.2705/27/2025
001-0510-54500-00 Kristal Palacios Meals - Tactical Care - Bloomington IL - KPalacios 7.0005/27/2025
001-0510-54500-00 Travis Smith Meals - Active Threat - Ottawa IL - TSmith 175.0005/27/2025
001-0510-54500-00 Jared Tapscott Meals - Active Threat - Ottawa IL - JTapscott 175.0005/27/2025
001-0510-55700-00 American Pest Control Inc 05/25 Pest Services 55.0005/27/2025
001-0510-62500-00 Ford of Galesburg Shields #22 260.5005/27/2025
001-0510-69000-00 Developmental Services Center Range Ready Targets 243.4005/27/2025
001-0510-69000-00 Ray O'Herron Co., Inc.Shotgun Buttstock 267.2705/27/2025
001-0510-69000-00 Ray O'Herron Co., Inc.Weapon Light 317.8405/27/2025
2,211.52Subtotal for Divison: 0510
001-0550-54000-00 Brightspeed 05/25 Service Acct #304035525 820.2905/27/2025
001-0550-55800-00 iTouch Biometrics, LLC 07/25 - 12/25 - Yearly Software Maintenance 825.0005/27/2025
001-0550-61000-00 Office Specialists, Inc.File Folders 72.2005/27/2025
001-0550-67500-00 Midwest Uniform Supply, Inc Shirt - BCarr 33.7805/27/2025
001-0550-85500-00 Knox County Sheriff's Department 06/25 Share of Ambulance Service 674.8205/27/2025
001-0550-85500-00 Knox County Sheriff's Department 05/25 Share of Ambulance Service 674.8205/27/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 3
Account Number Vendor AmountDescription PO No Date
3,100.91Subtotal for Divison: 0550
001-0605-51500-00 Gatehouse Media Notice to Bidders - Acct #857927 152.0905/27/2025
001-0605-54000-00 Brightspeed 05/25 Service Acct #304035525 141.4205/27/2025
001-0605-54500-00 Matthew Cain Meals, Mileage - Adv Fire Officer Class - LaGrange IL - MCain 408.4005/27/2025
001-0605-54500-00 Brock Schmitt Meals - Inspector I - O'Fallon Il - BSchmitt 79.0005/27/2025
001-0605-54500-00 Brock Schmitt Meals - Inspector I - O'Fallon Il - BSchmitt 79.0005/27/2025
001-0605-55500-00 Hastings Air-Energy Control, Inc Service Call - Battery, Sensor 450.5505/27/2025
001-0605-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Fire Tra 200.00 000009290205/27/2025
001-0605-55700-00 American Pest Control Inc 05/25 Pest Services 55.0005/27/2025
001-0605-55700-00 Howe Overhead Doors, Inc.Installation of GRK's 4.5005/27/2025
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Radiator Cap #61 99.0905/27/2025
001-0605-62500-00 Advance Auto Parts Filters #55 64.4305/27/2025
001-0605-62500-00 Alexis Fire Equipment Co., Inc.Collant Level Probe #61 164.1305/27/2025
001-0605-62500-00 Advance Auto Parts Wire Clips #55 14.3205/27/2025
001-0605-65000-00 Office Specialists, Inc.Laundry Detergent 327.5205/27/2025
001-0605-65000-00 Office Specialists, Inc.Hand Soap 12.9305/27/2025
001-0605-65000-00 Office Specialists, Inc.Paper Towels, Paper Towels 146.0205/27/2025
001-0605-65000-00 Office Specialists, Inc.Shampoo 84.2405/27/2025
001-0605-65000-00 Office Specialists, Inc.Dish Soap 43.0405/27/2025
001-0605-65500-00 Air One Equipment Inc Replacement Sensors 551.0005/27/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - NMorrissey 30.0005/27/2025
001-0605-67500-00 MES Service Company LLC Fleece Liners 293.0605/27/2025
001-0605-67500-00 Midwest Uniform Supply, Inc Pants - NMorrissey 60.0005/27/2025
001-0605-67500-00 MES Service Company LLC Protective Hoods 2,446.3905/27/2025
001-0605-68600-00 Office Specialists, Inc.EMS Gloves 152.5005/27/2025
6,058.63Subtotal for Divison: 0605
001-0630-51500-00 Gatehouse Media LEPC Meeting Notice - Acct #858474 286.4805/27/2025
286.48Subtotal for Divison: 0630
Subtotal for Fund 001 92,133.48
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 1,722.13 000009291605/27/2025
011-0000-66000-00 Gunther Construction Co., a div. of UCM, Inc2025 Supply of CA-6 White Rock 2,605.78 000009290805/27/2025
011-0000-66000-00 Tazewell County Asphalt Co, Inc 2025 Supply of Hot Mix Asphalt 2,760.00 000009290905/27/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class PP2 1,048.50 000009291805/27/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 375.00 000009291105/27/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 4
Account Number Vendor AmountDescription PO No Date
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 187.50 000009291105/27/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 374.38 000009291605/27/2025
9,073.29Subtotal for Divison: 0000
Subtotal for Fund 011 9,073.29
012-0000-55700-00 Howe Overhead Doors, Inc.Replacement of Chain-link Fence from Dugout to New Gate 800.0005/27/2025
012-0000-73000-00 Roger & Sharri Eickman Lake Storey Path ROW Purchase - 1861 S Lake Storey Road 2,110.3705/27/2025
012-0000-73000-00 William & Tracy DeJaynes Lake Storey Path ROW Purchase - 1839 S Lake Storey Road 2,400.0005/27/2025
5,310.37Subtotal for Divison: 0000
Subtotal for Fund 012 5,310.37
014-0000-51000-00 Bruner, Cooper and Zuck, Inc.Material testing for the 2025 construction season 201.00 000009292705/27/2025
014-0000-64500-00 Davies Imperial Coatings, Inc White Traffic Paint for Traffic Division 2025 9,240.00 000009298705/27/2025
014-0000-64500-00 Galesburg Electric, Inc.Receptacle Outlet, Weatherproof Cover, Lamp Sockets,Circuit Pro 73.0805/27/2025
014-0000-64500-00 Grainger, Inc.Underground Boxes for Simmons St 4,439.6005/27/2025
014-0000-64500-00 Davies Imperial Coatings, Inc Yellow Traffic Paint for Traffic Division 2025 15,125.00 000009298705/27/2025
014-0000-64500-00 Sherwin Williams Co.Paint Tips for Machines 311.9405/27/2025
014-0000-66000-00 Tickle Asphalt Co., Ltd.2025 Supply of High Performance Patch Mix 946.25 000009292205/27/2025
30,336.87Subtotal for Divison: 0000
Subtotal for Fund 014 30,336.87
018-0000-55500-00 Heritage Tractor LLC Computer Diagnostics #128 425.0005/27/2025
018-0000-62500-00 Coe Equipment, Inc Hose/Flange #131 929.5605/27/2025
018-0000-62500-00 Midstate Manufacturing, Inc.Fitting #131 11.5305/27/2025
1,366.09Subtotal for Divison: 0000
Subtotal for Fund 018 1,366.09
019-0000-10701-00 PGA of America 01/26 - 06/26 - PGA Dues - BLuedtke 282.8705/27/2025
019-0000-33389-00 Marquita Bent Lincoln Park Shelter Refund minus 10% Administrative Fee 40.5005/27/2025
323.37Subtotal for Divison: 0000
019-1905-51500-00 WGIL/WAAG/WLSR, Inc.04/25 Radio Ads 583.0005/27/2025
019-1905-54000-00 Brightspeed 05/25 Service Acct #304035525 33.3305/27/2025
019-1905-62500-00 Advance Auto Parts Drain Plug Gasket #572 3.4905/27/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 5
Account Number Vendor AmountDescription PO No Date
019-1905-62500-00 Advance Auto Parts Drain Plug #572 3.1505/27/2025
019-1905-62500-00 Advance Auto Parts Filters #572 36.9305/27/2025
019-1905-62500-00 Advance Auto Parts Drain Plug #572 4.0605/27/2025
663.96Subtotal for Divison: 1905
019-1910-54000-00 Brightspeed 05/25 Service Acct #304035525 166.6305/27/2025
019-1910-55700-00 Tri-City Electric Company of Iowa Access Control Additions - Admin Conference Room Stairwell 4,650.0005/27/2025
019-1910-55700-00 Tri-City Electric Company of Iowa Door Release - Admin Front Doors 1,515.0005/27/2025
019-1910-65000-00 Office Specialists, Inc.Trash Bags, Urinal Mat 90.2505/27/2025
019-1910-66000-00 Galesburg Electric, Inc.Misc Supplies for Lighting for Council Chambers 467.3105/27/2025
6,889.19Subtotal for Divison: 1910
019-1915-54000-00 Brightspeed 05/25 Service Acct #304035525 33.3305/27/2025
019-1915-55700-00 Waste Management, Inc.04/25 Service - Cust #63842-03000 1,052.5404/30/2025
019-1915-55700-00 American Pest Control Inc 05/25 Pest Services 40.0005/27/2025
019-1915-55700-00 American Pest Control Inc 05/25 Pest Services 70.0005/27/2025
019-1915-55700-00 J F Ahern Annual Fire Alarm Inspections 548.0005/27/2025
019-1915-55700-00 Liqui-Green Lawn & Tree Care Late Spring Application - Standish Park 450.0005/27/2025
019-1915-57500-00 Vestis 05/25 Service 74.8605/27/2025
019-1915-57500-00 Vestis 05/25 Service 74.8605/27/2025
019-1915-62500-00 Advance Auto Parts 2 A/C Compressors #574 919.8305/27/2025
019-1915-62500-00 Advance Auto Parts Washer #574 4.1505/27/2025
019-1915-62500-00 Advance Auto Parts Coree Credit #510 -40.0005/27/2025
019-1915-62500-00 Advance Auto Parts Return A/C Compressor #574 -559.4905/27/2025
019-1915-62500-00 Advance Auto Parts Return Starter #510 -400.9805/27/2025
019-1915-62500-00 Advance Auto Parts Starter #510 405.9905/27/2025
019-1915-62500-00 Advance Auto Parts Starter #510 236.8705/27/2025
019-1915-62500-00 Advance Auto Parts Oil Fill Cap #532 7.6705/27/2025
019-1915-62500-00 Advance Auto Parts Filters #577 10.3705/27/2025
019-1915-62500-00 Napa Auto Parts Battery #577 150.0905/27/2025
019-1915-62500-00 Galesburg Welding, Inc Angle Iron 86.4005/27/2025
019-1915-62510-00 Herr Petroleum Corp 418.7 Gal Diesel #2, 310.1 Gal Unleaded Ethanol 2,056.53 000009288005/27/2025
019-1915-64100-00 Herman Brothers Fisheries Inc Bluegill, Catfish 4,785.0005/27/2025
019-1915-65000-00 Office Specialists, Inc.Soap 124.3805/27/2025
019-1915-65500-00 Grainger, Inc.Air Compressor Motor 1,147.1505/27/2025
019-1915-66000-00 Galesburg Electric, Inc.Return Cover Enclosure -112.1105/27/2025
11,165.44Subtotal for Divison: 1915
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 6
Account Number Vendor AmountDescription PO No Date
019-1920-54000-00 Brightspeed 05/25 Service Acct #304035525 33.7105/27/2025
019-1920-55000-00 PGA of America 07/25 - 12/25 - PGA Dues - BLuedtke 282.8805/27/2025
019-1920-55700-00 Johnson Controls Security Solutions 06/25 - 08/25 - Cust #01300 115406615 968.2205/27/2025
019-1920-55700-00 American Pest Control Inc 05/25 Pest Services 55.0005/27/2025
019-1920-57500-00 Vestis 05/25 Service 58.2305/27/2025
019-1920-57500-00 Vestis 05/25 Service 58.2305/27/2025
019-1920-62500-00 Midstate Manufacturing, Inc.Hyd Fitting #553 8.3005/27/2025
019-1920-62510-00 Herr Petroleum Corp 224.7 Gal Diesel #2, 349.9 Gal Unleaded Ethanol 1,597.95 000009293105/27/2025
019-1920-64000-00 SRIXON/Cleveland Golf/XXIO Golf Balls 95.6005/27/2025
019-1920-64000-00 Gear For Sports, Inc.Shirts 817.0505/27/2025
019-1920-64000-00 All Star Pro Golf Golf Scorecards 1,315.0005/27/2025
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 995.5405/27/2025
019-1920-64125-00 Atlantic Coca-Cola Misc Concessions 288.8305/27/2025
019-1920-64125-00 Butch's Pizza Inc.Pizzas 101.5005/27/2025
019-1920-64125-00 Smithfield Direct, LLC Misc Concessions 135.0005/27/2025
019-1920-64125-00 SCNS SPORTS FOODS Misc Concessions 72.8005/27/2025
019-1920-65000-00 Office Specialists, Inc.Cleaner 26.0905/27/2025
019-1920-65500-00 Herr Petroleum Corp Fuel Guage Top for Golf Tank 15.2505/27/2025
019-1920-88300-00 DLL Finance LLC 2025 Lease of 52 Golf Carts & 1 Utility Vehicle as per agreemen 9,225.26 000009297005/27/2025
16,150.44Subtotal for Divison: 1920
019-1925-64000-00 The Home City Ice Company Bagged Ice 263.2005/27/2025
019-1925-65000-00 Office Specialists, Inc.Air Freshener 27.2805/27/2025
290.48Subtotal for Divison: 1925
019-1930-64125-00 Atlantic Coca-Cola Misc Concessions 460.5005/27/2025
460.50Subtotal for Divison: 1930
019-1935-54000-00 Brightspeed 05/25 Service Acct #304035525 98.2305/27/2025
019-1935-55700-00 Kone, Inc Host Way Access for Inspector during Annual State Required 540.0005/27/2025
019-1935-55700-00 American Pest Control Inc 05/25 Pest Services 80.0005/27/2025
019-1935-57500-00 Vestis 05/25 Service 454.4805/27/2025
019-1935-57500-00 Vestis 05/25 Service 454.4805/27/2025
1,627.19Subtotal for Divison: 1935
019-1940-64000-00 Office Specialists, Inc.Markers, Copy Paper, Note Pads 102.9905/27/2025
102.99Subtotal for Divison: 1940
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 7
Account Number Vendor AmountDescription PO No Date
019-1945-55700-00 American Pest Control Inc 05/25 Pest Services 95.0005/27/2025
019-1945-66000-00 Galesburg Electric, Inc.Lights 457.2205/27/2025
552.22Subtotal for Divison: 1945
019-1950-55700-00 American Pest Control Inc 05/25 Pest Services 55.0005/27/2025
019-1950-64125-00 Gold Medal - Central Illinois, LLC Misc Concessions 1,859.9705/27/2025
019-1950-67500-00 Original Waterman Inc Lifeguard Swimsuits 1,884.7005/27/2025
019-1950-68500-00 Hawkins, Inc Azone 15 - 330 GA, pH Down LO - 150 GA 1,658.7805/27/2025
5,458.45Subtotal for Divison: 1950
019-1955-54000-00 Brightspeed 05/25 Service Acct #304035525 8.8605/27/2025
019-1955-55700-00 American Pest Control Inc 05/25 Pest Services 40.0005/27/2025
019-1955-68500-00 Hawkins, Inc pH Down LO 46 Ga 237.8105/27/2025
286.67Subtotal for Divison: 1955
019-1960-55700-00 American Pest Control Inc 05/25 Pest Services 60.0005/27/2025
019-1960-55700-00 American Pest Control Inc 05/25 Pest Services 40.0005/27/2025
100.00Subtotal for Divison: 1960
019-1965-54000-00 Brightspeed 05/25 Service Acct #304035525 23.6605/27/2025
019-1965-55700-00 American Pest Control Inc 05/25 Pest Services 50.0005/27/2025
019-1965-55700-00 American Pest Control Inc 05/25 Pest Services 50.0005/27/2025
019-1965-57500-00 Vestis 05/25 Service 39.4405/27/2025
019-1965-57500-00 Vestis 05/25 Service 39.4405/27/2025
019-1965-62500-00 Advance Auto Parts Battery #589 78.5805/27/2025
019-1965-62500-00 Advance Auto Parts Battery #589 78.5805/27/2025
019-1965-62500-00 Scott Equipment, LLC Spare Tires/Rims - #589/587/586/585 600.0005/27/2025
019-1965-65500-00 Scott Equipment, LLC Primer Bulbs, Oil 42.0005/27/2025
019-1965-65500-00 Scott Equipment, LLC Hand Grip 15.0005/27/2025
019-1965-65500-00 Scott Equipment, LLC All Thread, Idler Spring 58.5005/27/2025
1,075.20Subtotal for Divison: 1965
019-1975-54000-00 Brightspeed 05/25 Service Acct #304035525 48.1305/27/2025
019-1975-55700-00 Howe Overhead Doors, Inc.Installed Angle Iron & Tappers 76.7505/27/2025
019-1975-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Forestry 200.00 000009290205/27/2025
324.88Subtotal for Divison: 1975
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 8
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 019 45,470.98
020-0000-54000-00 Brightspeed 05/25 Service Acct #304035525 66.6505/27/2025
020-0000-55500-00 Valley Distribution Corp.Barrel Core - Cust #24096 20.0005/27/2025
020-0000-55700-00 Galesburg Sign & Lighting, Inc Replacement of sign faces and upgrade lighting to LED on two exi 5,257.00 000009301505/27/2025
020-0000-62500-00 Valley Distribution Corp.DEF #352 - Cust #24096 185.5005/27/2025
020-0000-64500-00 Davies Imperial Coatings, Inc White Traffic Paint for Airport Division 2025 9,240.00 000009298705/27/2025
14,769.15Subtotal for Divison: 0000
Subtotal for Fund 020 14,769.15
021-0000-67500-00 MES Service Company LLC 5.11 Responder HI-VIS parkas size LARGE #23-30 450.00 000009264805/27/2025
021-0000-67500-00 MES Service Company LLC 5.11 Responder HI-VIS parkas size X-LARGE #23-30 1,575.00 000009264805/27/2025
021-0000-67500-00 MES Service Company LLC 5.11 Responder HI-VIS parkas size MED #23-30 472.00 000009264805/27/2025
2,497.00Subtotal for Divison: 0000
Subtotal for Fund 021 2,497.00
023-0000-51500-00 Gatehouse Media Notice to Bidders - Acct #857927 154.8205/27/2025
023-0000-55420-00 H. Wayne Statham Title Search - 745 Avenue B 150.0005/27/2025
023-0000-55420-00 H. Wayne Statham Title Search - 1514 S Seminary St 150.0005/27/2025
023-0000-55420-00 H. Wayne Statham Title Search - 794 E Berrien St 150.0005/27/2025
023-0000-55420-00 H. Wayne Statham Title Search - 1309 E Main St 150.0005/27/2025
023-0000-55420-00 H. Wayne Statham Title Search - 1037 N Seminary St 150.0005/27/2025
023-0000-55420-00 H. Wayne Statham Title Search - 714 Mulberry St 150.0005/27/2025
023-0000-55420-00 H. Wayne Statham Title Search - 1916 E Main St 150.0005/27/2025
023-0000-55420-00 H. Wayne Statham Title Search - 201 Blaine Ave 150.0005/27/2025
1,354.82Subtotal for Divison: 0000
Subtotal for Fund 023 1,354.82
024-0000-83100-00 Galesburg Museums, Inc 06/25 Discovery Depot Grant 8,333.3305/27/2025
024-0000-88300-00 Michael Breslin 06/25 Parking Lot Lease 311.6005/27/2025
024-0000-88300-00 Patrick Breslin 06/25 Parking Lot Lease 311.6005/27/2025
8,956.53Subtotal for Divison: 0000
Subtotal for Fund 024 8,956.53
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 9
Account Number Vendor AmountDescription PO No Date
030-0320-51500-00 Sign Depot Express, Inc Installation of Vinyl on Buses 2,905.0005/27/2025
030-0320-54000-00 Brightspeed 05/25 Service Acct #304035525 64.6605/27/2025
030-0320-62510-00 Herr Petroleum Corp 234.2 Gal Unleaded Ethanol 630.94 000009287905/27/2025
030-0320-62510-00 Herr Petroleum Corp 248.9 Gal Unleaded Ethanol 667.32 000009287905/27/2025
030-0320-62510-00 Herr Petroleum Corp 301.2 Gal Unleaded Ethanol 807.53 000009287905/27/2025
5,075.45Subtotal for Divison: 0320
030-0370-54000-00 Brightspeed 05/25 Service Acct #304035525 128.9305/27/2025
030-0370-55500-00 A-L-L Equipment Service Call - Installed Service Kit , Filters 1,388.0005/27/2025
030-0370-55700-00 American Pest Control Inc 05/25 Pest Services 65.0005/27/2025
030-0370-57500-00 Cintas, Inc 05/25 Service 329.3405/27/2025
030-0370-57500-00 Cintas, Inc 05/25 Service 244.5505/27/2025
030-0370-62500-00 Truck Centers, Inc Gaskets, Cooler Core, Filter 770.9705/27/2025
030-0370-62500-00 Napa Auto Parts Core Return -154.0004/30/2025
030-0370-62500-00 Gillig Mirror Assembly 938.6905/27/2025
030-0370-65500-00 Napa Auto Parts Oil filters 200.6405/27/2025
3,912.12Subtotal for Divison: 0370
Subtotal for Fund 030 8,987.57
043-0000-87300-00 UMB Bank, N.A.Interest of Bond - BDS SRS 2016 95,756.2605/27/2025
95,756.26Subtotal for Divison: 0000
Subtotal for Fund 043 95,756.26
044-0000-87300-00 UMB Bank, N.A.Interest of Bond - BDS SRS 2023 116,125.0005/27/2025
116,125.00Subtotal for Divison: 0000
Subtotal for Fund 044 116,125.00
054-0000-51000-00 Klingner & Associates, P.C. - Architectural GroupConstruction Admin Hawthorne Pool Renovation, Phase 2 1,187.00 000009254905/27/2025
1,187.00Subtotal for Divison: 0000
Subtotal for Fund 054 1,187.00
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 10
Account Number Vendor AmountDescription PO No Date
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
057-0000-61700-00 Office Specialists, Inc.Office License 482.0005/27/2025
8,194.00Subtotal for Divison: 0000
Subtotal for Fund 057 8,194.00
058-0000-51000-00 Great Eastern Mgmt., Inc.Statebank 241.3205/27/2025
241.32Subtotal for Divison: 0000
Subtotal for Fund 058 241.32
061-0000-10701-00 Jack Henry & Associates 01/26 -06/26 - Annual License Fee 927.6705/27/2025
061-0000-20101-00 MARJORIE DOUGLAS ESTATE Refund Check 006730-000, 1569 N SEMINARY ST 8.2705/21/2025
061-0000-20101-00 PRISCILLA LINDSTROM Refund Check 064023-001, 194 SEMINOLE DR 122.2005/21/2025
061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-196, 216 LAKE ST 122.1405/21/2025
061-0000-20101-00 LEANNE MCKEE Refund Check 054934-002, 218 MADISON ST 98.1805/21/2025
061-0000-20101-00 RANDALL CALHOUN Refund Check 057575-000, 387 N KELLOGG ST 104.0405/15/2025
061-0000-20101-00 KOLBIE BROWATY Refund Check 066673-000, 365 LOMBARD ST 23.1605/21/2025
061-0000-20101-00 DAVID BOYD Refund Check 062298-000, 369 BEDI AVE 103.2705/21/2025
061-0000-20101-00 KENNETH KIEFER Refund Check 064466-000, 1541 ORIOLE DR 158.7105/15/2025
061-0000-20101-00 ABINGDON BUSINESS SOLUTIONS LLCRefund Check 068189-000, 825 N HENDERSON ST 116.7605/15/2025
061-0000-20101-00 CLAUDE COLLINS Refund Check 062025-000, 60 LORRAINE DR 90.8305/21/2025
061-0000-20101-00 MARY CHRISTIANSON Refund Check 059789-000, 493 N CHERRY ST 2 80.2505/21/2025
061-0000-20101-00 SANDRA ANDERSON Refund Check 014082-001, 1683 N SEMINARY ST 87.3305/21/2025
061-0000-20101-00 RHONDA CALHOUN Refund Check 057386-000, 369 N KELLOGG ST 104.9205/15/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 11
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-005, 268 N SEMINARY ST 3 1.8305/23/2025
061-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-000, 441 E GROVE ST 1 19.6305/23/2025
061-0000-20101-00 DONALD TOMLIN Refund Check 011844-000, 1644 N WEST ST 8.1005/15/2025
061-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-000, 441 E GROVE ST 1 12.7305/23/2025
061-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-000, 441 E GROVE ST 1 0.4705/23/2025
061-0000-20101-00 CHRISTOPHER REYNOLDS Refund Check 068431-000, 989 E FREMONT ST 146.1205/15/2025
061-0000-20101-00 JANET JOHNSON Refund Check 014209-000, 525 KNOLLCREST DR 31.3905/22/2025
061-0000-20101-00 AMANDA DEWOODY Refund Check 068780-000, 368 S PEARL ST 12.0405/21/2025
061-0000-20101-00 DENISE JOHNSON Refund Check 056346-002, 683 DAY ST 11.9005/22/2025
061-0000-20101-00 MARK GODSIL Refund Check 043055-000, 1310 MONMOUTH BLVD 115.0205/15/2025
061-0000-20101-00 DEBORAH JOHNSON Refund Check 049499-000, 1232 N CHERRY ST 31.7205/20/2025
061-0000-20101-00 LILY CUNDIFF Refund Check 068105-000, 899 LAWRENCE AVE 66.4405/20/2025
061-0000-20101-00 JESSA MORGAN Refund Check 064429-001, 1063 JEFFERSON ST 79.6305/21/2025
061-0000-20101-00 HAYLEY NICHOLS Refund Check 068944-000, 1083 W BERRIEN ST 5.0305/21/2025
061-0000-20101-00 BRIAN PETERSON Refund Check 052891-006, 287 E LOSEY ST 136.2105/15/2025
061-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-005, 268 N SEMINARY ST 3 55.0005/23/2025
061-0000-20101-00 KWAME SHABAZZ Refund Check 055798-000, 806 E BERRIEN ST 6.7205/22/2025
061-0000-20101-00 LORIE RUNYON Refund Check 043980-001, 945 N BROAD ST 31.7005/21/2025
061-0000-20101-00 TERRANCE PENDLETON Refund Check 055047-000, 655 N CHERRY ST 90.9405/15/2025
061-0000-20101-00 JO WHITLATCH Refund Check 011422-022, 1172 KLEIN AVE 56.8905/21/2025
061-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-000, 441 E GROVE ST 1 1.0505/23/2025
061-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-005, 268 N SEMINARY ST 3 3.0005/23/2025
061-0000-20101-00 HUSEYIN UYSAL Refund Check 065527-000, 1455 W MAIN ST 51.7205/20/2025
061-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-000, 441 E GROVE ST 1 22.9005/23/2025
061-0000-51000-00 UMB Bank, N.A.Agent Fees - Rfdg Bds Srs 2015 371.0005/27/2025
061-0000-51000-00 Pace Analytical Services LLC Water Testing 25.0005/27/2025
061-0000-51000-00 Donohue & Associates, Inc 2025 CONSULTING SERVICES AGREEMENT FOR SCADA MAINTENANCE 270.00 000009293305/27/2025
061-0000-51000-00 Credit Collection Partners 04/25 Service 30.2205/27/2025
061-0000-51000-00 Tri-City Electric Company of Iowa 2025 MAINTENANCE ASSISTANCE FOR THE WATER DIVISION SCADA SYSTEM 535.59 000009290705/27/2025
061-0000-51000-00 US Sterling Capital Corp., Inc.First Southeast Bank 360.9905/27/2025
061-0000-51000-00 Pace Analytical Services LLC Water Testing 1,015.0005/27/2025
061-0000-51000-00 US Sterling Capital Corp., Inc.Optus Bank 240.0005/27/2025
061-0000-51000-00 Pace Analytical Services LLC Water Testing 35.0005/27/2025
061-0000-51000-00 UMB Bank, N.A.Agent Fee - GORB Srs 17 300.0005/27/2025
061-0000-51500-00 Gatehouse Media Notice to Bidders - Acct #857927 113.9605/27/2025
061-0000-51500-00 Gatehouse Media Notice to Bidders - Acct #857927 113.9605/27/2025
061-0000-51500-00 Sebis Direct Inc 04/25 - UB Printing Services 969.1705/27/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 12
Account Number Vendor AmountDescription PO No Date
061-0000-52300-00 Nicor Gas 04/25 Service - Acct #14-51-15-5411 6 2,106.1404/30/2025
061-0000-52300-00 Nicor Gas 04/25 Service - Acct #20-72-70-1000 9 56.4304/30/2025
061-0000-54000-00 Brightspeed 05/25 Service Acct #304035525 125.5005/27/2025
061-0000-55500-00 Altorfer Inc.Remove & Install Engine Thermostat 465.2405/27/2025
061-0000-55500-00 Altorfer Inc.2025 MARCH - MAINTENANCE ON FOUR GENERATORS 1,879.00 000009247105/27/2025
061-0000-55700-00 American Pest Control Inc 05/25 Pest Services 55.0005/27/2025
061-0000-55700-00 American Pest Control Inc 05/25 Pest Services 40.0005/27/2025
061-0000-55700-00 Waste Management, Inc.05/25 Service - Cust #64537-23004 22.7205/27/2025
061-0000-55700-00 Waste Management, Inc.05/25 Service - Cust #9-06892-63006 127.1405/27/2025
061-0000-55700-00 Scott Equipment, LLC Replaced Gear Head and Carb Kit, Gasket Kit, Gear Head 294.4905/27/2025
061-0000-55800-00 Jack Henry & Associates 07/25 - 12/25 - Annual License Fee 927.6705/27/2025
061-0000-61700-00 Electronic Systems Technology Inc 3ea ESTeem, 450-470 MHz, Narrow band, Ethernet/RS-232/422/485/4- 5,132.65 000009301405/27/2025
061-0000-66000-00 Galesburg Electric, Inc.Return Conversion Kit -24.3205/27/2025
061-0000-66000-00 Core & Main Adapters 443.7605/27/2025
061-0000-66000-00 Core & Main Couplings, Wedge 561.5605/27/2025
061-0000-66000-00 Core & Main Poly Tube 150.0005/27/2025
061-0000-66000-00 Core & Main Wedge 125.0005/27/2025
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL SI) - DELIVERED 299.50 000009290105/27/2025
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL SI) - DELIVERED 1,220.38 000009290105/27/2025
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL PP2) - DELIVERED 349.50 000009290105/27/2025
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 773.44 000009290105/27/2025
061-0000-68500-00 IDEXX Distribution Inc.Misc Chemicals 29.6405/27/2025
061-0000-68500-00 Hawkins, Inc 2025 Gas Chlorine for Water Division as per your bid. Will orde 5,166.00 000009288805/27/2025
061-0000-68500-00 IDEXX Distribution Inc.Misc Chemicals 337.1505/27/2025
061-0000-68500-00 USA Bluebook, Inc.Misc Chemicals 387.4505/27/2025
061-0000-68700-00 Core & Main 2025 Large Water Meters for Resale (Blanket PO. Will order as ne 3,775.00 000009296205/27/2025
061-0000-68700-00 Core & Main Water Meters 996.0005/27/2025
061-0000-68700-00 Core & Main 2025 Large Water Meters for Resale (Blanket PO. Will order as ne 3,265.00 000009296205/27/2025
061-0000-87300-00 UMB Bank, N.A.Interest of Bond - BDS SRS 2015 67,481.2505/27/2025
104,094.09Subtotal for Divison: 0000
Subtotal for Fund 061 104,094.09
067-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-005, 268 N SEMINARY ST 3 2.6205/23/2025
067-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-001, 443 E GROVE ST 3 2.6205/23/2025
067-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-000, 441 E GROVE ST 1 2.6205/23/2025
067-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-004, 268 N SEMINARY ST 2 2.6205/23/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 13
Account Number Vendor AmountDescription PO No Date
067-0000-20101-00 BARRY STEIN ESTATE Refund Check 006590-000, 441 E GROVE ST 1 0.2605/23/2025
067-0000-51500-00 Sebis Direct Inc 04/25 - UB Printing Services 484.5105/27/2025
067-0000-59501-00 Knox County Landfill 04/25 Service - Acct #121 32,685.6104/30/2025
33,180.86Subtotal for Divison: 0000
Subtotal for Fund 067 33,180.86
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 120.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 120.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 115.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 14
Account Number Vendor AmountDescription PO No Date
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-51000-00 OSF Occupational Medicine Pre Employment Exam 65.0005/27/2025
078-0000-56535-00 James M Kelly, Attorney 03/25 Legal Services 66.0005/27/2025
078-0000-56535-00 James M Kelly, Attorney 03/25 Legal Services 577.5005/27/2025
078-0000-56535-00 James M Kelly, Attorney 03/25 Legal Services 1,072.5005/27/2025
078-0000-56535-00 James M Kelly, Attorney 03/25 Legal Services 16.5005/27/2025
078-0000-56535-00 James M Kelly, Attorney 03/25 Legal Services 132.0005/27/2025
078-0000-56535-00 James M Kelly, Attorney 03/25 Legal Services 280.5005/27/2025
078-0000-56535-00 James M Kelly, Attorney 03/25 Legal Services 528.0005/27/2025
078-0000-56535-00 OSF Medical Group, Inc.Workers Comp - DOS 10/05/24 - Pat Acct#P598073161 54.0105/27/2025
5,292.01Subtotal for Divison: 0000
Subtotal for Fund 078 5,292.01
Report Total: 584,326.69
AP-Transactions by Account (05/27/2025 - 1:44 PM)Page 15
Check Date Check #Vendor Name Description Account #Amount
5/15/2025 0 Chuck Humes 05/13 - Umped Softball - 2 Games 019-1940-51400 80.00
5/15/2025 101061 Illinois Dept of Natural Resources 2025 Rental Boat - Annual License Fee 019-1930-55000 30.00
5/15/2025 101061 Illinois Dept of Natural Resources 2025 Rental Boat - 30 Boats 16'019-1930-55000 30.00
5/15/2025 101061 Illinois Dept of Natural Resources 2025 Rental Boat - 4 Boats 16'-26'019-1930-55000 8.00
5/15/2025 101064 Joshua J Smith 05/16 - Trivia Services 001-0120-58500 250.00
5/15/2025 101062 Knox County Recorders Office 1 Water/Sewer/Refuse Liens Released 061-0000-51000 63.00
5/15/2025 0 Lynn R Pease 05/13 - Umped Softball - 2 Games 019-1940-51400 80.00
5/15/2025 101063 Merit Reporters Workers Comp - Evidence Deposition 078-0000-56535 154.40
5/15/2025 8010 Miller Trucking & Excavating DCEO Grant - GSD Sanitary Sewer Replacement 013-0000-83100 71,786.75
5/15/2025 8010 Miller Trucking & Excavating Retainage - DCEO Grant - GSD Sanitary Sewer Replacement - 4 013-0000-20103 (7,178.68)
5/15/2025 0 Oneida Network Services, Inc 05/25 Internet Acct #1101994 - Kerzi 001-0207-54000 50.00
5/16/2025 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 320.40
5/16/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
5/22/2025 0 360 Party Zone LLC Minority/Woman Owned Business Startup incentive for 360 Party Zo 054-0000-83100 889.69
5/22/2025 0 Constellation Newenergy Inc 02/25 Service Acct #204250116-88144 001-0450-52000 81.25
5/22/2025 0 Direct Energy Business 04/25 Service - Acct #1872602 061-0000-52000 11,305.47
5/22/2025 0 Euclid Beverage Liquor for Golf Concessions 019-1920-64125 215.70
5/22/2025 0 G & M Distributors Liquor for Golf Concessions 019-1920-64125 355.00
5/22/2025 0 Great Balloon Race, The Event Sponsorship - The Great Balloon Race 024-0000-83100 10,000.00
5/22/2025 0 Illinois Department of Revenue 04/25 Sales Tax 019-1920-84000 4,418.00
5/22/2025 0 Illinois Department of Revenue 04/25 Sales Tax 019-1960-84000 1.00
5/22/2025 0 Illinois Department of Revenue 04/25 Sales Tax 019-1925-84000 7.00
5/22/2025 0 Klingner & Associates, P.C. - Architectural Group Asbestos Abatement/Inspection - 647 Maple 023-0000-55420 1,765.56
5/22/2025 0 Klingner & Associates, P.C. - Architectural Group Asbestos Abatement/Inspection - PSB 5th Floor for ETSB 001-0000-10407 1,268.59
5/22/2025 101165 Knox County Recorders Office File 12 Weed/Trash/Demo Liens 001-0160-51300 138.00
5/22/2025 0 New Limited Rods of Western Illinois Event Sponsorship - New Limited Rods of Western IL -2 Car Shows 024-0000-83100 5,000.00
5/22/2025 101166 Pekin Insurance Co.05/25 Life Insurance Premiums - Police 001-0510-47500 135.30
5/22/2025 101166 Pekin Insurance Co.05/25 Life Insurance Premiums - Fire 001-0605-47500 135.30
5/22/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
5/22/2025 0 Quadient Leasing USA, Inc Postage for Machine 061-0000-10702 500.00
5/22/2025 101167 Support Group for African American Affairs Event Sponsorship - Support Group for African American Affairs 024-0000-83100 4,901.96
5/22/2025 0 T TECH 04/25 UB ACH Fees 061-0000-51000 768.38
5/22/2025 0 T TECH 04/25 UB ACH Fees 067-0000-51000 384.19
5/27/2025 0 Bank of Montreal Amazon - hard hats 019-1975-67500 74.45
5/27/2025 0 Bank of Montreal Farm King - Propane Refill - Central 001-0605-65000 14.25
5/27/2025 0 Bank of Montreal American Red Cross - CPR Training & Lifeguard Class Supplies 019-1940-54500 115.20
5/27/2025 0 Bank of Montreal Amazon.com - Toner kit for Orlee's printer 001-0207-61000 133.97
5/27/2025 0 Bank of Montreal Menards - Utility Knives, Blades, Bushings, Tape 061-0000-66500 94.21
5/27/2025 0 Bank of Montreal Walmart - Misc Supplies to Shade Gym Windows 019-1940-64000 40.12
5/27/2025 0 Bank of Montreal Comcast - 04/25 Service #24-06 001-0630-54000 24.00
5/27/2025 0 Bank of Montreal Zoro - Pump for Hydraulic Press 030-0370-66500 826.99
5/27/2025 0 Bank of Montreal Lock & Key - Keys 019-1915-66000 10.62
5/27/2025 0 Bank of Montreal Amazon - Coffee, Cutlery 001-0510-61000 111.90
5/27/2025 0 Bank of Montreal Omega Industrial Supply - Weed Killer 019-1915-63500 984.42
5/27/2025 0 Bank of Montreal Galesburg Electric - Mixing Motor 061-0000-65500 400.37
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 207.66
5/27/2025 0 Bank of Montreal Microsoft - Office 365 purchase for DC Brock Schmit 001-0605-55800 16.82
5/27/2025 0 Bank of Montreal Amazon - Money bags for drivers 030-0370-61000 33.39
5/27/2025 0 Bank of Montreal Amazon - Nature at Night Candle Making Supplies - Nature Center 019-1940-64000 5.94
Advance Checks and ACH Payments as of 5/27/2025
Page 1
Check Date Check #Vendor Name Description Account #Amount
5/27/2025 0 Bank of Montreal Panda Express - Dinner at MCI Quarterly Seminar & Board Meeting 001-0115-54500 11.52
5/27/2025 0 Bank of Montreal Menards - Plastic, Painters Tape 019-1955-65500 13.82
5/27/2025 0 Bank of Montreal Amazon - canned air 001-0205-61000 26.75
5/27/2025 0 Bank of Montreal Amazon - Replacement Vacuum Rollers - Central 001-0605-65000 39.98
5/27/2025 0 Bank of Montreal Canva - Business Cards, Kelli Bennewitz, Ericka Gugliotta, Abra Slagel 001-0115-61000 66.00
5/27/2025 0 Bank of Montreal Innkeepers - Ground Coffee for Administration Office 001-0110-61000 17.50
5/27/2025 0 Bank of Montreal Titanium - Purchased TV and mount for new Community Development conference room 001-0305-61700 580.39
5/27/2025 0 Bank of Montreal Stictly Technology - 5 Fire Department Ipads 057-0000-61700 4,748.42
5/27/2025 0 Bank of Montreal Hy-Vee - Misc Cleaning Supplies 019-1920-65000 3.98
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 171.20
5/27/2025 0 Bank of Montreal Walmart - Misc Breakfast foods for OSHA Training 001-0120-58500 45.84
5/27/2025 0 Bank of Montreal Midstate - Filter Cleaning #541 019-1915-55500 14.00
5/27/2025 0 Bank of Montreal Farm King - Bolts 001-0445-63000 8.45
5/27/2025 0 Bank of Montreal Amazon - Drone Bumper & Light 001-0510-66500 67.88
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Gavin 001-0410-54500 28.00
5/27/2025 0 Bank of Montreal Farm King - Air Filter, Compressor Oil 019-1915-65500 74.98
5/27/2025 0 Bank of Montreal Menards - Piping Material 061-0000-66000 51.14
5/27/2025 0 Bank of Montreal Menards - Misc Hardware for Flag 020-0000-66500 7.98
5/27/2025 0 Bank of Montreal Conway Shield - Helmet Badge for Probationary FF's 001-0605-67500 181.13
5/27/2025 0 Bank of Montreal Midwest Transit Equipment - License, Title & Doc Fees for 3 Paratransit Buses 030-0320-51000 1,269.00
5/27/2025 0 Bank of Montreal City Tap - Meal in Washington DC - Hanson 001-0110-54500 25.50
5/27/2025 0 Bank of Montreal Atlas Brew Works - Meal in Washington DC, Hanson_Gavin 001-0110-54500 51.00
5/27/2025 0 Bank of Montreal Menards - Batteries, Tarp Straps, Edger, Lubricant 001-0450-65000 163.18
5/27/2025 0 Bank of Montreal Titanium - TV for GFD - Fire Prevention Bureau 001-0605-61700 565.00
5/27/2025 0 Bank of Montreal Menards - Tubing for Transducer 061-0000-66000 12.48
5/27/2025 0 Bank of Montreal Hy-Vee - Misc Food & Beverage Supplies 019-1920-64125 64.07
5/27/2025 0 Bank of Montreal Amazon - Sugar 001-0510-61000 23.49
5/27/2025 0 Bank of Montreal Amazon-Mobile Changing station for tablets for buses 030-0370-61700 194.95
5/27/2025 0 Bank of Montreal CC Charges - ETSB 001-0000-10407 2,691.87
5/27/2025 0 Bank of Montreal Amazon - Recycling Container 001-0120-61000 78.84
5/27/2025 0 Bank of Montreal Walmart - Coffee, Sugar, Air Freshener 019-1910-65000 85.59
5/27/2025 0 Bank of Montreal Walmart - Misc Snacks for G-Force last day 019-1940-64000 25.44
5/27/2025 0 Bank of Montreal GovConnect - Replacement of two failed monitors in the Water Division - tickets 16448 and 16497 061-0000-61700 245.90
5/27/2025 0 Bank of Montreal Harbor Freight - Misc Station Supplies, Dolly Wheels 001-0605-65000 17.98
5/27/2025 0 Bank of Montreal Airgas - Safety Glasses 019-1965-67500 18.93
5/27/2025 0 Bank of Montreal Menards - Trailer Jack 019-1915-65500 54.99
5/27/2025 0 Bank of Montreal Menards - Misc Cleaning Supplies 019-1965-65000 32.90
5/27/2025 0 Bank of Montreal PRI Management - IL Expunge/Seal Course -Colewell,Aldridge,Carr 001-0550-54500 381.60
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 264.80
5/27/2025 0 Bank of Montreal Conoco Day Break - Fuel 061-0000-62510 120.00
5/27/2025 0 Bank of Montreal FirstNet -03/24 Service 001-0000-20102 1,087.08
5/27/2025 0 Bank of Montreal FAA - FAA Annual Drone License Registration 001-0510-55000 10.00
5/27/2025 0 Bank of Montreal Reflective Apparel - Safety Shirts - Street 001-0450-67500 995.00
5/27/2025 0 Bank of Montreal Imagine That Graphics - Embroidery of clothing for staff 030-0320-57500 32.00
5/27/2025 0 Bank of Montreal Amazon - Dustmop Handle 019-1960-65000 13.64
5/27/2025 0 Bank of Montreal Hy-Vee - Misc Food & Beverage Supplies 019-1920-64125 29.24
5/27/2025 0 Bank of Montreal Pandora - 01/26 -04/26 Subscription -1920-55800 019-0000-10701 18.30
5/27/2025 0 Bank of Montreal Amazon - Storage Bags, Laminating Sheets 019-1955-64000 74.36
5/27/2025 0 Bank of Montreal Harbor Freight - Charger, USB Cord 019-1975-65500 19.98
5/27/2025 0 Bank of Montreal Lowes - Hose Bibs 019-1925-66000 62.90
5/27/2025 0 Bank of Montreal Midstate - Filter cleaning service Unit # 586 019-1965-55500 12.00
Page 2
Check Date Check #Vendor Name Description Account #Amount
5/27/2025 0 Bank of Montreal Amazon - Evidence Bags 001-0510-66500 33.99
5/27/2025 0 Bank of Montreal Loves - fuel for 7 new buses 030-0320-62510 411.58
5/27/2025 0 Bank of Montreal Midwest Transit Equipment - License, Title & Doc Fees for 2 new paratransit buses 030-0320-51000 846.00
5/27/2025 0 Bank of Montreal Amazon - hart hat headsets 019-0000-10407 498.00
5/27/2025 0 Bank of Montreal Green View Garden Center - Trees 054-0000-63500 2,323.60
5/27/2025 0 Bank of Montreal Survey Monkey - 04/25 - 12/25 - Service Renewal 001-0120-55000 312.00
5/27/2025 0 Bank of Montreal Walgreens - T Billeter 001-0000-10407 23.69
5/27/2025 0 Bank of Montreal Omega Industrial Supply - Urinal Pods 019-1920-65000 258.00
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Legate 001-0510-54500 28.00
5/27/2025 0 Bank of Montreal American AED - Battery and Pads for 1 AED 001-0510-67500 274.00
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 54.80
5/27/2025 0 Bank of Montreal Hy-Vee - Drinks for J.U.L.I.E. Locating Classes 001-0450-68000 47.85
5/27/2025 0 Bank of Montreal Omega Industrial Supply - Floor Cleaner, Stain Remover 019-1915-65000 395.00
5/27/2025 0 Bank of Montreal Walmart - Misc Kitchen Supplies 25-01 021-0000-68000 119.44
5/27/2025 0 Bank of Montreal Menards - Misc Tools 061-0000-66500 58.35
5/27/2025 0 Bank of Montreal Wilson Paper - Paper Towels 001-0445-63000 58.15
5/27/2025 0 Bank of Montreal Amazon - folders 001-0205-61000 20.78
5/27/2025 0 Bank of Montreal Menards - Lubricant, PB Blaster, Wire, Wire Strippers 061-0000-66000 34.76
5/27/2025 0 Bank of Montreal FirstNet -03/24 Service 061-0000-20102 381.59
5/27/2025 0 Bank of Montreal Pandora - 04/25 -12/25 Subscription 019-1920-55800 36.59
5/27/2025 0 Bank of Montreal Sherwin Williams - Paint Strainers 014-0000-64500 215.20
5/27/2025 0 Bank of Montreal Comcast - 04/25 Service 001-0510-54000 8.67
5/27/2025 0 Bank of Montreal Home Depot - Trees 054-0000-63500 447.00
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 138.44
5/27/2025 0 Bank of Montreal Sling - Monthly Bill 001-0550-55800 67.87
5/27/2025 0 Bank of Montreal Lowes - Misc Supplies for Club Repair 019-1920-65000 40.93
5/27/2025 0 Bank of Montreal Fastenal - Ear Plugs 061-0000-67500 47.45
5/27/2025 0 Bank of Montreal Canva - Business Cards, Jessica Pease 001-0120-61000 22.00
5/27/2025 0 Bank of Montreal Galesburg Electric - Misc Tools 061-0000-66500 266.64
5/27/2025 0 Bank of Montreal Menards - Misc Station Supplies - Fremont 001-0605-65000 8.98
5/27/2025 0 Bank of Montreal Acushnet - Hats for Resale 019-1920-64000 110.77
5/27/2025 0 Bank of Montreal Canva - Business Cards, Orlee Lucero & Kerzi Peterson 001-0207-61000 44.00
5/27/2025 0 Bank of Montreal Farm King - Snap Rings for Deck #523B 019-1915-62500 2.58
5/27/2025 0 Bank of Montreal Farm King - Lawn Mower Battery 001-0450-65500 45.04
5/27/2025 0 Bank of Montreal Farm King - Misc Supplies for Water Plant Maintenance 061-0000-66000 118.78
5/27/2025 0 Bank of Montreal Holt Supply - Vac Breaker Repair Kit 019-1915-65500 26.64
5/27/2025 0 Bank of Montreal Hy-Vee - Misc Food & Beverage Supplies 019-1920-64125 51.02
5/27/2025 0 Bank of Montreal Springfield Crowne Plaza - Breakfast at MCI Quarterly Seminar & Board Meeting 001-0115-54500 12.18
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 42.80
5/27/2025 0 Bank of Montreal Lowes - Saw Blade, Marking Chalk 014-0000-66500 29.94
5/27/2025 0 Bank of Montreal Hy-Vee - Retirement Party Supplies 001-0120-58500 150.20
5/27/2025 0 Bank of Montreal Menards - Patio Blocks 019-1915-66000 20.04
5/27/2025 0 Bank of Montreal FirstNet -03/24 Service 030-0000-20102 688.56
5/27/2025 0 Bank of Montreal Centrifuge Training - CQB/Swat Training - TSmith 001-0510-54500 1,800.00
5/27/2025 0 Bank of Montreal Acushnet - Shirts For Resale 019-1920-64000 659.46
5/27/2025 0 Bank of Montreal Blue ribbon sales - Level transducer for supplemental well 061-0000-65500 841.86
5/27/2025 0 Bank of Montreal Lowes - Battery 061-0000-66000 18.98
5/27/2025 0 Bank of Montreal Titanium - phone equip to test possible solution for VoIP phone sys replacement 057-0000-61700 1,038.96
5/27/2025 0 Bank of Montreal Lowes - Mulch 054-0000-66000 10.00
5/27/2025 0 Bank of Montreal Menards - Furnace Filters for East Linwood 019-1965-65500 11.94
5/27/2025 0 Bank of Montreal Lowes - Electric Box, Connectors, Face Plates 061-0000-66000 6.54
Page 3
Check Date Check #Vendor Name Description Account #Amount
5/27/2025 0 Bank of Montreal Amazon - Drone Camera & Guard 001-0510-66500 199.00
5/27/2025 0 Bank of Montreal Embassy Suites - Washington DC Hotel, Gavin 001-0410-54500 1,229.98
5/27/2025 0 Bank of Montreal Acushnet - Golf Shop Merchandise for Resale 019-1920-64000 1,091.69
5/27/2025 0 Bank of Montreal Imagine That Graphics- Embroidery of staff clothing 030-0320-57500 40.00
5/27/2025 0 Bank of Montreal Lowes - Tool Hangers - Training Site 001-0605-66500 29.64
5/27/2025 0 Bank of Montreal Titanium - printer requested by Don Miles - printer for Parks - Aaron Young -019-1905-61700 494.73
5/27/2025 0 Bank of Montreal Fastenal - Nuts, Bolts 061-0000-66000 55.20
5/27/2025 0 Bank of Montreal Menards - Leaf Rakes, Chainsaw Wrench 019-1975-66500 50.95
5/27/2025 0 Bank of Montreal Drury Hotels - Lodging -Dispatch Training -Ofallon Il -2employee 001-0550-54500 295.13
5/27/2025 0 Bank of Montreal Sling - Online Scheduling Program 019-1905-55800 117.00
5/27/2025 0 Bank of Montreal Reflective Apparel - Safety Shirts - Forestry 019-1975-67500 423.40
5/27/2025 0 Bank of Montreal ISA - Refund of Tax - CFones 019-0000-10407 (12.60)
5/27/2025 0 Bank of Montreal Amazon - Order Notepads, Chlorine Test Strips 019-1950-64125 44.79
5/27/2025 0 Bank of Montreal Amazon - charging cables for dispatch tablets 030-0370-61700 118.45
5/27/2025 0 Bank of Montreal Amazon - Drone 001-0510-66500 259.00
5/27/2025 0 Bank of Montreal Casey's - Fuel for Spring Seminar Iowa PGA - Bluedtke 019-1920-54500 38.37
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 69.22
5/27/2025 0 Bank of Montreal 9 to 5 Computer - test equipment for phone system replacement 057-0000-61700 1,402.31
5/27/2025 0 Bank of Montreal Loves - Oil Filters #61 001-0605-62500 108.44
5/27/2025 0 Bank of Montreal Hy-Vee - Hot Dog Buns 019-1920-64125 23.94
5/27/2025 0 Bank of Montreal Amazon - charging cables for dispatch tablets 030-0320-61700 118.44
5/27/2025 0 Bank of Montreal Terminal Supply - Misc Nuts, Wire Supplies 001-0445-63000 233.53
5/27/2025 0 Bank of Montreal 66 Degrees - Web portal payment that is no longer active 001-0000-10407 52.30
5/27/2025 0 Bank of Montreal Amazon - Ankle Weights for Hawthorne Pool Programs 019-1955-64000 55.47
5/27/2025 0 Bank of Montreal Canva - Business Cards, Aaron Gavin 001-0410-61000 22.00
5/27/2025 0 Bank of Montreal Farm King - Grease Gun Ends 001-0445-66500 13.29
5/27/2025 0 Bank of Montreal Lowes - Misc Supplies for Door Threshold Repair - Fremont 001-0605-66000 35.20
5/27/2025 0 Bank of Montreal Acushnet - Golf Shop Merchandise for Resale 019-1920-64000 101.98
5/27/2025 0 Bank of Montreal GFOA - Overview of Grants Management training registration 001-0205-54500 705.00
5/27/2025 0 Bank of Montreal Survey Monkey - 01/26 - 04/26 - Service Renewal -120-55000 001-0000-10701 156.00
5/27/2025 0 Bank of Montreal Loves - Refund of Tax - DPoland 001-0000-10407 (1.30)
5/27/2025 0 Bank of Montreal Iowa PGA - PGA Seminar/Spring Meeting - Bluedtke 019-1920-54500 105.00
5/27/2025 0 Bank of Montreal Menards - Cleaning Spray 061-0000-66000 17.67
5/27/2025 0 Bank of Montreal Lowes - Garden Hose 019-1925-66000 24.98
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - HR Gen 078-0000-51000 42.80
5/27/2025 0 Bank of Montreal Arbys - Lunch for 9 staff traveling to pick up new paratransit buses 030-0320-54500 111.50
5/27/2025 0 Bank of Montreal Amazon - Smoke Generator Fluid 001-0605-68500 125.00
5/27/2025 0 Bank of Montreal Phillips 66 - Diesel for Tractor Loader 061-0000-62510 46.19
5/27/2025 0 Bank of Montreal Menards - Weed Eater for building 030-0370-66500 224.94
5/27/2025 0 Bank of Montreal Walmart - Misc Kitchen Supplies 25-01 021-0000-68000 277.82
5/27/2025 0 Bank of Montreal Amazon - Money bags for drivers 030-0320-61000 33.40
5/27/2025 0 Bank of Montreal Allegra - Fixed Route Punch Cards 030-0370-51500 93.00
5/27/2025 0 Bank of Montreal Hy-Vee - Butter Spray for Paint Truck & Stencils 014-0000-64500 488.16
5/27/2025 0 Bank of Montreal Zoro - Tax - DPoland 030-0000-10407 59.96
5/27/2025 0 Bank of Montreal Wesco - 24 port discrete dist mod - IT for expansion in 2nd Flr net cabinet 001-0207-61700 52.92
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Cathy St.George 001-0110-54500 28.00
5/27/2025 0 Bank of Montreal Menards - Retirement Gift 001-0120-58500 184.04
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Gugliotta 001-0305-54500 28.00
5/27/2025 0 Bank of Montreal Amazon - Light Wiring Harnesses 014-0000-64500 64.78
5/27/2025 0 Bank of Montreal Freshworks - IT 5ea licenses (includes discount built into amount)001-0207-55800 1,432.84
5/27/2025 0 Bank of Montreal Chick-Fil-A - MCI Quarterly Seminar & Board Meeting 001-0115-54500 15.89
Page 4
Check Date Check #Vendor Name Description Account #Amount
5/27/2025 0 Bank of Montreal Alexis Fire Equipment - Flashlights, Retaining Clips 061-0000-66500 133.38
5/27/2025 0 Bank of Montreal Otter AI - Notes & Transcription Service 001-0115-55800 30.00
5/27/2025 0 Bank of Montreal Farm King - Gate Wheels 014-0000-66000 67.98
5/27/2025 0 Bank of Montreal Hy-Vee - Hot Dog Buns 019-1920-64125 15.96
5/27/2025 0 Bank of Montreal Amazon - Radio Mics, Radio Earpieces 001-0510-67500 279.90
5/27/2025 0 Bank of Montreal Acushnet - Golf Balls for Resale 019-1920-64000 144.71
5/27/2025 0 Bank of Montreal Midstate - Filter cleaning service Unit # 585 019-1965-55500 8.00
5/27/2025 0 Bank of Montreal Galesburg Chamber-Local Elected Officials Luncheon-Jessica Pease 001-0120-54500 28.00
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Miles 019-1905-54500 28.00
5/27/2025 0 Bank of Montreal Menards - Lock 019-1975-65500 66.63
5/27/2025 0 Bank of Montreal Fastenal - Screws 061-0000-66000 120.00
5/27/2025 0 Bank of Montreal Mtc communication- internet for Oquawka 061-0000-54000 89.95
5/27/2025 0 Bank of Montreal Farm King - Bolt for Wheel #523 019-1915-62500 7.79
5/27/2025 0 Bank of Montreal Menards - Tape 019-1915-65500 5.96
5/27/2025 0 Bank of Montreal Amazon - mower blades #519,520,530,531 & 549 019-1915-65500 831.30
5/27/2025 0 Bank of Montreal Menards - Misc Materials for Training Props 001-0605-66000 103.94
5/27/2025 0 Bank of Montreal Comcast - 04/25 Service #24-06 021-0000-54000 9.95
5/27/2025 0 Bank of Montreal Allegra (Fed - Ex) - Shipping of Monitors for Service 001-0605-53000 66.32
5/27/2025 0 Bank of Montreal Amazon - Magnetic Power, Misc Supplies for Nature Center 019-1940-64000 14.74
5/27/2025 0 Bank of Montreal Innkeepers - Admin Professionals Day, Admin Dept 001-0110-58500 20.00
5/27/2025 0 Bank of Montreal Traffic Safety Warehouse - Traffic Safety Lights 061-0000-64500 242.51
5/27/2025 0 Bank of Montreal Lowes - Rags 019-1945-65500 13.98
5/27/2025 0 Bank of Montreal Green View Garden Center - Trees 054-0000-63500 2,159.00
5/27/2025 0 Bank of Montreal City Tap - Meal in Washington DC - Gavin 001-0410-54500 25.50
5/27/2025 0 Bank of Montreal Titanium - Replacement of bad camera - Helpdesk ticket 15906 061-0000-61700 776.81
5/27/2025 0 Bank of Montreal Ray O'Herron - Pants - DC Legate 001-0510-67500 98.08
5/27/2025 0 Bank of Montreal Budde's - Meals 2nd Shift Dispatch 001-0550-68000 48.57
5/27/2025 0 Bank of Montreal Holt Supply - Thread Sealant, Gloves 061-0000-66000 36.35
5/27/2025 0 Bank of Montreal Menards - Lock Pins 019-1915-65500 11.45
5/27/2025 0 Bank of Montreal GovConnection - scanner for Lucas Brooks 001-0306-61700 821.68
5/27/2025 0 Bank of Montreal Amazon - Vent Fan Motor - Fremont 001-0605-66000 118.79
5/27/2025 0 Bank of Montreal Core92 - DiskStation and hard drives to be use for new computer imaging 001-0207-61700 587.50
5/27/2025 0 Bank of Montreal TLO - Monthly Bill 001-0510-55800 75.00
5/27/2025 0 Bank of Montreal Lowes - Misc Parts to Repair Fence & Handicap Sign 019-1915-65500 10.48
5/27/2025 0 Bank of Montreal Amazon - Bean Bag Gun Grips 001-0510-69000 84.93
5/27/2025 0 Bank of Montreal Matco Tools - Drill Bits 001-0445-66500 15.35
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Bennewitz 001-0115-54500 28.00
5/27/2025 0 Bank of Montreal Hy-Vee - Osha Training Snacks 001-0120-58500 59.91
5/27/2025 0 Bank of Montreal Amazon - toner 001-0450-61000 19.99
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Hanson 001-0110-54500 28.00
5/27/2025 0 Bank of Montreal Menards - Misc Tools - Training Site 001-0605-66500 40.94
5/27/2025 0 Bank of Montreal Freshworks - 50% of Comm Dev 3ea licenses for City Hall buildings and grounds includes discount 019-1910-55800 868.40
5/27/2025 0 Bank of Montreal Allegra - Paratransit Passes 030-0320-51500 83.00
5/27/2025 0 Bank of Montreal IPEA - Central Chapter - 6 Hour Continuing Education - RSlagel 001-0306-54500 90.00
5/27/2025 0 Bank of Montreal Amazon - safety glasses 019-1975-67500 50.99
5/27/2025 0 Bank of Montreal Amazon - Hand Sanitizer 061-0000-61000 17.46
5/27/2025 0 Bank of Montreal Midstate - Filter Cleaning #520 019-1915-55500 6.00
5/27/2025 0 Bank of Montreal Crowne Plaza Springfield - MCI Quarterly Seminar & Board Meeting 001-0115-54500 285.00
5/27/2025 0 Bank of Montreal Zoro - Airpak Wiring Connector 001-0605-65500 15.29
5/27/2025 0 Bank of Montreal Fastenal - Bolts, Nuts 061-0000-66000 240.00
5/27/2025 0 Bank of Montreal Peoples - Motor Key, Chainsaw Bar 019-1975-65500 96.46
Page 5
Check Date Check #Vendor Name Description Account #Amount
5/27/2025 0 Bank of Montreal Freshworks - Public Safety buildings 3ea Licenses for ProPhoenix helpdesk - includes discount 001-0550-55800 1,172.32
5/27/2025 0 Bank of Montreal Menards - Tape 001-0450-65500 15.28
5/27/2025 0 Bank of Montreal Buffalo Wild Wings - Meals 3rd Shift Dispatch 001-0550-68000 57.52
5/27/2025 0 Bank of Montreal Amtrak-Train to GFOA grant training Chicago S Heiden & B Chockley 001-0205-54500 94.00
5/27/2025 0 Bank of Montreal Farm King - Tie Downs 001-0450-65000 32.37
5/27/2025 0 Bank of Montreal Reflective Apparel - Safety Shirts - Traffic 001-0450-67500 513.62
5/27/2025 0 Bank of Montreal Hy-Vee - Hot Dog Buns 019-1920-64125 23.94
5/27/2025 0 Bank of Montreal Walmart - Easter Egg Hunt Prizes 019-1940-64000 354.73
5/27/2025 0 Bank of Montreal Ray O'Herron - Uniform Nameplate 001-0510-67500 25.46
5/27/2025 0 Bank of Montreal Hacienda Jalisco - Meals 1st Shift Dispatch 001-0550-68000 39.00
5/27/2025 0 Bank of Montreal Amazon - return hard hat head sets 019-0000-10407 (498.00)
5/27/2025 0 Bank of Montreal Jackoby/156 - Welcome Lunch Administration Team 001-0110-58500 104.00
5/27/2025 0 Bank of Montreal Menards - Drywall Bags, Fitting Saver Reamer 019-1945-65500 30.18
5/27/2025 0 Bank of Montreal Menards - Assembly, Cartridge 019-1940-66000 30.25
5/27/2025 0 Bank of Montreal Reflective Apparel - Safety Shirts - Park 019-1915-67500 432.00
5/27/2025 0 Bank of Montreal Lowes - Tubing for Transducer 061-0000-66000 46.32
5/27/2025 0 Bank of Montreal Executive Gift Shoppe-Council Member Gifts 001-0105-58500 128.00
5/27/2025 0 Bank of Montreal Menards - Heating Element for Water Heater 019-1965-65500 9.99
5/27/2025 0 Bank of Montreal Amazon - Floor Squeegee, Broom 001-0510-61000 74.99
5/27/2025 0 Bank of Montreal Titanium - TV with mount for Bunker Links 019-1920-66500 605.10
5/27/2025 0 Bank of Montreal The Public Safety Store - Turn Out Gear Bags 001-0605-67500 724.95
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 75.80
5/27/2025 0 Bank of Montreal Menards - Cleaner, Towels, Brush Head 001-0450-65000 70.79
5/27/2025 0 Bank of Montreal Lowes - Light Bulbs 019-1945-66000 10.98
5/27/2025 0 Bank of Montreal Best of Signs - Council Member Nameplates 001-0105-61000 22.38
5/27/2025 0 Bank of Montreal Omega Industrial Supply - Tube Grease 019-1915-65500 165.00
5/27/2025 0 Bank of Montreal Lowes - Misc Supplies for Golf Shop & Range 019-1920-65500 44.44
5/27/2025 0 Bank of Montreal First Net -03/25 Service 001-0000-20102 689.67
5/27/2025 0 Bank of Montreal Acushnet - Shirts For Resale 019-1920-64000 530.49
5/27/2025 0 Bank of Montreal I3 Broadband - 04/25 Service 061-0000-54000 117.48
5/27/2025 0 Bank of Montreal Menards - Rakes, Tarp 019-1975-66500 68.96
5/27/2025 0 Bank of Montreal The Register Mail - online subscription, recurring 001-0110-55000 14.99
5/27/2025 0 Bank of Montreal Menards - Gloves, Weather Stop 061-0000-67500 91.94
5/27/2025 0 Bank of Montreal Menards - Return Cartridge Assembly 019-1940-66000 (13.27)
5/27/2025 0 Bank of Montreal Phillips 66 - Fuel for Truck #153 061-0000-62510 102.51
5/27/2025 0 Bank of Montreal Hy-Vee - Misc Food & Beverage Supplies 019-1920-64125 28.21
5/27/2025 0 Bank of Montreal Amazon - wire pipe cleaners 014-0000-64500 14.48
5/27/2025 0 Bank of Montreal FirstNet -03/24 Service 019-0000-20102 178.14
5/27/2025 0 Bank of Montreal Menards - Catch Pans, Cut off Wheels 061-0000-66000 25.45
5/27/2025 0 Bank of Montreal Vistaprint - Refund Tax - JMoser 001-0000-10407 (2.12)
5/27/2025 0 Bank of Montreal GovConnect - Refund of Tax - OLucero 061-0000-10407 (22.14)
5/27/2025 0 Bank of Montreal Jugs Sports - Tax - CGibson 019-0000-10407 46.80
5/27/2025 0 Bank of Montreal Amazon - Mobile charging station for tablets for buses.030-0320-61700 194.95
5/27/2025 0 Bank of Montreal Wesco - ethernet jacks, network cabinet spares for IT 001-0207-61700 95.70
5/27/2025 0 Bank of Montreal Menards - Construction Screws 014-0000-66000 31.96
5/27/2025 0 Bank of Montreal Name Tag Wizard - Wall Plate-HR Generalist 001-0120-61000 26.98
5/27/2025 0 Bank of Montreal Wilson Paper Company - Bus Wash 030-0370-65500 643.34
5/27/2025 0 Bank of Montreal Menards - Face Plates, Batteries 061-0000-66000 25.55
5/27/2025 0 Bank of Montreal Ford of Galesburg - spare keys for 2501-2507 030-0320-62500 210.00
5/27/2025 0 Bank of Montreal Amazon - headsets 019-1975-67500 498.00
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Cheesman 001-0105-54500 28.00
Page 6
Check Date Check #Vendor Name Description Account #Amount
5/27/2025 0 Bank of Montreal Menards - Misc Cleaning Supplies for Central 001-0605-65000 56.12
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 030-0370-51000 69.22
5/27/2025 0 Bank of Montreal Galesburg Electric - Thermostat Wire 061-0000-66000 377.00
5/27/2025 0 Bank of Montreal CC Charges - Library 001-0000-10407 5,552.00
5/27/2025 0 Bank of Montreal Amazon - Hand Sanitizer 061-0000-61000 12.95
5/27/2025 0 Bank of Montreal Midwest Transit Equipment - License, Title & Doc Fees for 2 Paratransit buses 030-0320-51000 846.00
5/27/2025 0 Bank of Montreal Lowes - Utility Knife 019-1915-66500 10.98
5/27/2025 0 Bank of Montreal Midstate - Filter Cleaning #519 019-1915-55500 6.00
5/27/2025 0 Bank of Montreal Amazon - RAM Mounts for bus tablets 030-0370-61700 300.29
5/27/2025 0 Bank of Montreal Sensit Technologies -Training to Repair Sensit Monitors- JPender 001-0605-54500 200.00
5/27/2025 0 Bank of Montreal Amazon - safety glasses 019-1975-67500 46.85
5/27/2025 0 Bank of Montreal Menards - Roof Cement, Caulk Gun 061-0000-66000 16.95
5/27/2025 0 Bank of Montreal Tri-States - Chlorine 061-0000-68500 214.50
5/27/2025 0 Bank of Montreal Omega Industrial Supply - Disinfectant Cleaner 019-1925-65000 151.00
5/27/2025 0 Bank of Montreal FirstNet -03/24 Service 016-0000-20102 42.20
5/27/2025 0 Bank of Montreal Amazon - black light pole caps 019-1950-66000 31.20
5/27/2025 0 Bank of Montreal United - checked bag travel to Washington DC 001-0410-54500 40.00
5/27/2025 0 Bank of Montreal GFOA -Overview of Grants Management training Chockley 001-0205-54500 705.00
5/27/2025 0 Bank of Montreal Lowes - Fencing, Misc Supplies for Fencing 014-0000-64500 215.59
5/27/2025 0 Bank of Montreal Freshworks - 50% of Comm Dev 3ea licenses for PSB and grounds includes discount 019-1911-55800 868.40
5/27/2025 0 Bank of Montreal Dollar Tree - Misc Swimtastic Egg Hunt Prizes, Misc Decor 019-1940-64000 28.75
5/27/2025 0 Bank of Montreal Cooks & Company - flowers for admin professional day, all departments 001-0110-58500 365.00
5/27/2025 0 Bank of Montreal Pafco Truck - Tailate Knuckle #101 001-0450-62500 84.43
5/27/2025 0 Bank of Montreal Phillips 66 - Fuel for Truck #153 061-0000-62510 83.46
5/27/2025 0 Bank of Montreal Amazon - Scanner - BAnderson 001-0510-61700 319.99
5/27/2025 0 Bank of Montreal Starbucks - Drinks for Interview 001-0120-58500 14.54
5/27/2025 0 Bank of Montreal Menards - hydraulic cement for Oquawka 061-0000-65500 39.98
5/27/2025 0 Bank of Montreal Innkeepers - Ground Coffee for Administration Office 001-0110-61000 17.50
5/27/2025 0 Bank of Montreal Amazon - Mop 019-1945-65000 44.63
5/27/2025 0 Bank of Montreal Hy-Vee - Misc Food & Beverage Supplies 019-1920-64125 44.92
5/27/2025 0 Bank of Montreal Core92 - DiskStation and hard drives to be use for new computer imaging 001-0510-61700 587.50
5/27/2025 0 Bank of Montreal Canva - Business Cards, Community Development 001-0306-61000 176.00
5/27/2025 0 Bank of Montreal Menards - Batteries 061-0000-66000 33.96
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 234.74
5/27/2025 0 Bank of Montreal Amazon - Fridge Waer Filter - Fremont 001-0605-65500 35.78
5/27/2025 0 Bank of Montreal Menards - Tie Down Strap 019-1915-66500 15.99
5/27/2025 0 Bank of Montreal Wilson Paper - Cleaner 019-1955-65000 78.32
5/27/2025 0 Bank of Montreal Midstate - Filter Cleaning #576 019-1905-55500 14.00
5/27/2025 0 Bank of Montreal GovConnect - iPad and Accessories for Kevin Legate 001-0510-61700 1,455.01
5/27/2025 0 Bank of Montreal Phillips 66 - Fuel for Truck #153 061-0000-62510 77.34
5/27/2025 0 Bank of Montreal Amazon - Tissues 001-0205-61000 30.29
5/27/2025 0 Bank of Montreal Amazon - full brim hard hat 019-1975-67500 26.45
5/27/2025 0 Bank of Montreal Amazon - refund for Gorilla tape not rec'd 001-0306-61000 (70.74)
5/27/2025 0 Bank of Montreal Amazon - paper towels 001-0205-61000 54.06
5/27/2025 0 Bank of Montreal IL Fire - Lakeside elevator OSFM Certificate of Operation 019-1945-55700 76.69
5/27/2025 0 Bank of Montreal Hy-Vee - Misc Cleaning Supplies 019-1920-65000 14.94
5/27/2025 0 Bank of Montreal Fastenal - Nuts, Bolts 061-0000-66000 96.25
5/27/2025 0 Bank of Montreal Loves - Fuel for paratransit buses being picked up in Kankakee, IL 030-0320-62510 126.00
5/27/2025 0 Bank of Montreal GovConnection - Scanner for Finance Register 3 057-0000-61700 821.68
5/27/2025 0 Bank of Montreal Embassy Suites - Washington DC Hotel Room, Hanson 001-0110-54500 1,229.98
5/27/2025 0 Bank of Montreal GovConnect - Credit on purchase of 2 monitors for water department 061-0000-61700 (245.90)
Page 7
Check Date Check #Vendor Name Description Account #Amount
5/27/2025 0 Bank of Montreal Amazon - wire brush sets 014-0000-64500 34.64
5/27/2025 0 Bank of Montreal S&S Industrial Supply - Brake Clean, Pads, Floor Cleaner 001-0445-63000 203.55
5/27/2025 0 Bank of Montreal Farm King - Bolts, Nuts for Chain Guard #523B 019-1915-62500 6.61
5/27/2025 0 Bank of Montreal Lowes - Coupling 019-1950-65500 3.06
5/27/2025 0 Bank of Montreal Menards - Plumbing Fittings 019-1925-66000 6.16
5/27/2025 0 Bank of Montreal InquireHire - Background Checks - PT 078-0000-51000 69.22
5/27/2025 0 Bank of Montreal Amazon - Mobile Playground Toys 019-1940-64000 13.99
5/27/2025 0 Bank of Montreal Hy-Vee - Fuel 019-1975-62510 20.50
5/27/2025 0 Bank of Montreal 66 Degrees - Web portal payment that is no longer active 001-0000-10407 200.00
5/27/2025 0 Bank of Montreal Amazon - Dustmop 019-1960-65000 30.99
5/27/2025 0 Bank of Montreal Amazon - mirror 019-1910-65000 49.94
5/27/2025 0 Bank of Montreal Loves - Fuel for Paratransit Buses being picked up in Kankakee, IL 030-0320-62510 249.00
5/27/2025 0 Bank of Montreal Kore Essentials - Belts for LT's 001-0510-67500 310.00
5/27/2025 0 Bank of Montreal Amazon - Animal Puppets, Magnet Sticks for Nature Center 019-1940-64000 44.23
5/27/2025 0 Bank of Montreal Google You Tube TV - Monthly Subscription 019-1920-55800 82.99
5/27/2025 0 Bank of Montreal Amazon - furnace filters 061-0000-65000 115.25
5/27/2025 0 Bank of Montreal Titanium- patch cables for IT 001-0207-61700 66.40
5/27/2025 0 Bank of Montreal Galesburg Chamber - Legislative Luncheon - Gugliotta 001-0115-54500 28.00
5/27/2025 0 Bank of Montreal Jugs Sports - Pitchers Screen Baseball/Softball 019-1945-64000 520.00
5/27/2025 0 Bank of Montreal Amazon - Coffee, Cups 001-0510-61000 150.89
5/27/2025 0 Bank of Montreal Amazon - stamp pads 061-0000-61000 30.75
5/27/2025 0 Bank of Montreal United - checked bag travel to Washington DC 001-0410-54500 40.00
5/27/2025 0 Bank of Montreal The Carriage House-Snacks for Public Safety Telecommunicators Wk 001-0110-58500 38.50
5/27/2025 0 Bank of Montreal Fastenal - Bolts 001-0445-63000 21.00
Grand Total 186,345.49$
Page 8
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
City Council Meeting
Agenda Item Overview
June 2, 2025
AGENDA ITEM: Resolution authorizing the purchase of Parcel Identification Numbers 99-10-460-
001, 99-10-460-002, 99-10-460-003, AND 99-10-460-004.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend approval of the resolution to purchase Parcel Identification Numbers 99-10-460-001,
99-10-460-002, 99-10-460-003, and 99-10-460-004 for the forgiveness of indebtedness in the
sum of $300,000.
BACKGROUND: The City of Galesburg is considering the acquisition of real property located on
the northeast corner of the Public Square, known as Parcel Identification Numbers 99-10-460-
001, 99-10-460-002, 99-10-460-003, and 99-10-460-004. The property is currently owned by
Michael L. and Karen K. Martin, Martin Brothers Developers, Inc., and Public Square Properties,
LLC.
The owners have expressed a willingness to sell the parcels to the City of Galesburg. The owner
had entered into a loan with the city in 2018 to assist with expenses related to the installation of
underground utilities and the extension of Gale Village Drive on the north end of the city. In lieu
of a traditional purchase transaction, the proposed sale would be completed through the
forgiveness of a portion of indebtedness owed to the City in the amount of $300,000.00.
This acquisition aligns with the City's ongoing efforts to strategically invest in properties that
support community development and revitalization goals. City staff has reviewed the proposal
and believes that the purchase of the property under the proposed terms is beneficial to the City
and its residents. As such, the transaction is being brought before the City Council for
consideration and approval.
BUDGET IMPACT: The sale price will reduce a portion of the debt on an existing loan owed to the
city by the property owner.
SUPPORTING DOCUMENTS:
1.Aerial map – General location
2.Resolution
3.Purchase Agreement
25-2017
Resolution No. ________
A RESOLUTION AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT PARCEL
IDENTIFICATION NUMBERS 99-10-460-001, 99-10-460-002, 99-10-460-003, AND 99-10-460-
004, GALESBURG, ILLINOIS
WHEREAS, Michael L. and Karen K. Martin, Martin Brothers Developers, Inc and Public
Square Properties, LLC are the owners of real property located at PARCEL IDENTIFICATION
NUMBERS 99-10-460-001, 99-10-460-002, 99-10-460-003, AND 99-10-460-004, in Galesburg,
Illinois;
WHEREAS, the City of Galesburg wishes to purchase the lot and building thereon;
WHEREAS, Michael L. and Karen K. Martin, Martin Brothers Developers, Inc and Public
Square Properties, LLC wish to sell the lot and building to the City of Galesburg, Illinois;
WHEREAS, Michael L. and Karen K. Martin, Martin Brothers Developers, Inc and Public
Square Properties, LLC is willing to sell the real property to the City of Galesburg for the
forgiveness of indebtedness in the sum of $300,000.00;
WHEREAS, the City Council finds that the purchase of this property is in the best
interests of the citizens of Galesburg.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg, Knox
County, Illinois as follows:
SECTION 1: The foregoing recitals are hereby incorporated in this Resolution as though
fully set forth herein.
SECTION 2: The Mayor, City Clerk, City Manager, and City Attorney are directed to take
any and all action necessary to purchase the following parcel of property:
Legal Description
Lot No. 10 of the Subdivision of 1897 in Block No. 18, in the City of Galesburg, Knox County, Illinois
being twenty-three and seven-tenths feet East and West by Seventy-six and one-fourth feet North
and South, situated in the City of Galesburg, Knox County, Illinois.
Commonly known as: former 10 Public Square, Galesburg, IL 61401
PIN: 99-10-460-004
Lots 5, 6, 7, 8, and 9 in Block 18 of Subdivision 1897 of Block 18 per Plat recorded in Volume 2 of
Plats, page 75, situated in the City of Galesburg, Knox County, Illinois.
PINs: 99-10-460-002 and 99-10-460-003
All that part of Block Eighteen (18) in the City of Galesburg, Knox County, Illinois, bounded by a
line beginning at the Northwest Corner of said Block Eighteen and running thence East One
Hundred Fifty-Six and Three-Fourths (156 ¾) feet, thence South Sixty (60) feet, thence West One
Hundred Fifty-Six and Three Quarter (156 ¾) feet, thence North Sixty (60) feet to the place of
beginning;
PIN: 99-10-460-001
SECTION 3: This Resolution shall be in full force and effect from and after its approval
and passage as provided by law.
Approved this ______day of ____________________, 2025, by roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
City Council Meeting
Agenda Item Overview
June 2, 2025
AGENDA ITEM: Resolution authorizing the purchase of Parcel Identification Number 05-34-101-
002.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend approval of the resolution to purchase Parcel Identification Number 05-34-101-002
for the sum of $63,000.
BACKGROUND: The City of Galesburg has identified an opportunity to acquire real property
located at Parcel Identification Number 05-34-101-002. This parcel is currently owned by the
Marjory H. Novotny Trust Dated October 29, 1997 and the Albert J. Novotny Trust Dated October
29, 1997. The City has determined the parcel to be of strategic interest for municipal purposes
or future development.
The property owners have expressed a willingness to sell the lot and building to the City for the
sum of Sixty-Three Thousand Dollars ($63,000.00). This acquisition aligns with the City's goals to
secure properties that may benefit long-term planning, public use, or revitalization efforts.
City staff have reviewed the property and support the proposed purchase. The agreed-upon price
is considered fair and reasonable for the location and condition of the property.
BUDGET IMPACT: Funding for the purchase will be drawn from the Economic Development Fund.
SUPPORTING DOCUMENTS:
1.Aerial map – General location
2.Resolution
3.Purchase Agreement
25-2018
Resolution No. ________
A RESOLUTION AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT PARCEL
IDENTIFICATION NUMBER 05-34-101-002, GALESBURG, ILLINOIS
WHEREAS, Marjory H. Novotny Trust Dated October 29, 1997 and Albert J. Novotny
Trust Dated October 29, 1997 are the owners of real property located at PARCEL
IDENTIFICATION NUMBER 05-34-101-002, in Galesburg, Illinois;
WHEREAS, the City of Galesburg wishes to purchase the parcel;
WHEREAS, Marjory H. Novotny Trust Dated October 29, 1997 and Albert J. Novotny
Truste Dated October 29, 1997 wish to sell the lot and building to the City of Galesburg, Illinois;
WHEREAS, Marjory H. Novotny Trust Dated October 29, 1997 and Albert J. Novotny
Truste Dated October 29, 1997 is willing to sell the real property to the City of Galesburg for the
sum of $63,000.00;
WHEREAS, the City Council finds that the purchase of this property is in the best
interests of the citizens of Galesburg.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg, Knox
County, Illinois as follows:
SECTION 1: The foregoing recitals are hereby incorporated in this Resolution as though
fully set forth herein.
SECTION 2: The Mayor, City Clerk, City Manager, and City Attorney are directed to take
any and all action necessary to purchase the following parcel of property:
Legal Description
12 acres of land in the Northwest corner of the Northwest Quarter of Section 34, in Township 12
North, Range 1 East of the Fourth Principal Meridian, Knox County, Illinois, described as follows:
commencing at the Northwest corner of the Northwest Quarter of Section 34, thence East 48
rods, thence South 40 rods, thence West 48 rods, thence North 40 rods to the place of beginning;
excepting from said 12 acres
(A) A tract of land described as follows: commencing at a point 40 rods South fo the
Southwest corner of the Southwest Quarter of Section 27, thence North 6 rods and
11 feet, thence East 48 rods, thence South 6 rods and 11 feet, thence West 48 rods
to the place of beginning;
And, also excepting and excluding therefrom:
(B) A tract of land described as follows: beginning at the Northwest corner of the
Northwest Quarter of said Section 34, running thence East along the North line of said
Northwest Quarter of Section 34 a distance of 464 feet, thence South 2o10’ East 226
feet, thence Westerly 470.5 feet to a point on the West line of said Section 34 which
is 224 feet South of the point of beginning, thence North to the point of beginning,
containing 2.41 acres.
Parcel Identification Number: 05-34-101-002
SECTION 3: This Resolution shall be in full force and effect from and after its approval
and passage as provided by law.
Approved this ______day of ____________________, 2025, by roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
AGREEMENT FOR SALE OF REAL ESTATE
(THIS IS A BINDING REAL ESTATE CONTRACT)
Seller: Purchaser:
Marjory H. Novotny Trust dated October 29,1997 and City of Galesburg
Albert J. Novotny Trust dated October 29, 1997 55 W. Tompkins Street
Peoria, IL 61615 Galesburg, IL 61401
1. THIS AGREEMENT is dated this ______ day of June 2025.
Purchaser agrees to purchase from the Seller and the Seller agrees to sell to Purchaser the real
estate legally described as follows:
12 acres of land in the Northwest corner of the Northwest Quarter of Section 34, in
Township 12 North, Range 1 East of the Fourth Principal Meridian, Knox County, Illinois,
described as follows: commencing at the Northwest corner of the Northwest Quarter of
Section 34, thence East 48 rods, thence South 40 rods, thence West 48 rods, thence
North 40 rods to the place of beginning; excepting from said 12 acres
(A) A tract of land described as follows: commencing at a point 40 rods South fo
the Southwest corner of the Southwest Quarter of Section 27, thence North
6 rods and 11 feet, thence East 48 rods, thence South 6 rods and 11 feet,
thence West 48 rods to the place of beginning;
And, also excepting and excluding therefrom:
(B) A tract of land described as follows: beginning at the Northwest corner of the
Northwest Quarter of said Section 34, running thence East along the North
line of said Northwest Quarter of Section 34 a distance of 464 feet, thence
South 2o10’ East 226 feet, thence Westerly 470.5 feet to a point on the West
line of said Section 34 which is 224 feet South of the point of beginning,
thence North to the point of beginning, containing 2.41 acres.
Parcel Identification Number: 05-34-101-002
for the sum of three hundred thousand dollars ($63,000) dollars to be paid as follows:
$ 63,000 BALANCE to be paid at time of final settlement and delivery of deed. The
balance of the purchase price, adjusted by prorations and credits allowed the parties by this
Contract, shall be paid to Sellers at closing in cash by cashier’s check, by check issued by a
lending institution or other form of payment acceptable to Sellers.
2. POSSESSION AND CLOSING shall be on or before ___________.
3. TITLE EVIDENCE. If Purchaser so chooses, they may within a reasonable time, deliver a
Commitment for Title Insurance issued by a title insurance company regularly doing business in
the County where the subject property is located, committing the company to issue an Owner’s
Policy in the usual form insuring merchantable title to the property in the Purchaser’s names
for the amount of the purchase price. Purchaser shall be responsible for payment of the
owner’s premium and Buyer’s search charges, and any closing protection letter charges
applicable to Seller. Permissible exceptions to the title shall include only the lien of general
taxes and special assessments; zoning laws and building ordinances; easements; apparent or of
record; covenants and restrictions of record which do not restrict reasonable use of the
Property; existing mortgage created by Seller to be paid by Seller at closing.
If title evidence discloses exceptions other than those permitted above, Purchaser or
Purchaser’s attorney shall give written notice of such exceptions to Seller within a reasonable
time. Seller shall have a reasonable time to have such title exceptions removed, or any such
exception, which may be removed by the payment of money may be cured by deduction from
the purchase price at the time of closing. If Seller is unable to cure such exception, Purchaser
shall be entitled to a refund of the earnest money, if any is paid. Furnishing a Title Insurance
Commitment insuring over an exception shall constitute a cure of such exception.
4. CONVEYANCE OF TITLE AND DOCUMENTS OF SALE. The parties agree to execute any
transfer declarations or other documents required by the state, county or municipality in which
the subject property is located, as well as any documents required by the title insurance
company in order to issue title insurance.
Purchaser shall prepare, and Seller shall execute a recordable Deed sufficient to convey the real
estate to Purchaser or their nominee, in fee simple absolute, subject only to exceptions
permitted herein. The deed shall be delivered to Purchaser at the closing of this transaction
upon Seller’s compliance with the terms of this contract. The only allowable exceptions include
easements to the City of Galesburg, or any utility liens. Seller shall be required to make sure all
liens and restrictions of record are removed before the closing of the transaction.
If there are any restrictions of record on the real estate that will not be cured at closing,
Purchaser may terminate the contract.
5. PRORATIONS AND ADJUSTMENTS. The following items shall be prorated at closing as of the
date of delivery of possession:
A. Prorations: Real estate taxes, based upon most recent tax information available,
and other income and operating expenses, if any, shall be prorated as of the date of
closing. Seller shall be responsible for the 2024 taxes (payable 2025) as well as the
proration of 2025 taxes (payable 2026).
6. ASSESSMENTS. Seller shall pay all special assessments, which are a lien on the subject
property as of the date of closing. Seller acknowledges that, prior to the execution of this
Agreement, Seller has no knowledge of or no notice has been received from any municipal
authority concerning improvements which could result in a special assessment on the subject
property.
7. CONDITION OF SUBJECT PROPERTY. The parties agree that the purchase price reflects the
condition of the subject property and Purchaser acknowledges that the real estate has been
inspected, and Purchaser is acquainted with the condition there and accepts the same in “AS-
IS” condition.
8. EXPENSES OF TRANSFER.
A. Seller shall pay:
(1) Seller’s attorney’s fees.
(2) Revenue Stamps
(3) Recording of any Releases
B. Purchaser shall pay:
(1) Recording fee for Deed;
(2) Cost of Owner’s Title Policy (if Buyer elects to purchase Title Insurance)
9. NOTICES. All notices required hereunder shall be in writing and shall be served upon the
parties at the addresses designated by personal service, certified mail (return receipt
requested), or Federal Express or other overnight mail.
Seller: Purchaser:
John Novotny City of Galesburg
405 W. Ravinwoods Road 55 W. Tompkins Street
Peoria, IL 61615 Galesburg, IL 61401
10. CLOSING. At closing, the parties shall deliver, upon payment in full of the purchase price
stated herein, the following;
A. At closing, Seller shall deliver to Purchaser, a recordable Deed sufficient to convey
the real estate to Buyers or their nominee, in fee simple absolute, subject only to
exceptions permitted herein.
B. Possession shall be delivered at closing.
11. DEFAULT AND CASUALTY.
A. If Purchaser defaults, Sellers may serve written notice of default upon Purchaser,
and if such default is not corrected within ten (10) days thereafter, Purchasers are
deemed in default and Sellers may take one of the following actions: re-sell the
premises to another party; maintain a claim for monetary damages for breach of
contract; maintain a specific performance action against Purchasers; and maintain
any other or different remedy allowed by law.
B. If Seller defaults, Purchaser may serve written notice to the Sellers, and if such
default is not corrected within ten (10) days thereafter, Sellers are deemed in default
and Purchasers may take one of the following actions: maintain a claim for monetary
damages for breach of contract; maintain a specific performance action against
Sellers; and maintain any other or different remedy allowed by law.
12. LEASE CONDITION. Seller stipulates that no part of the parcel being sold is subject to any
existing or future leases. If the land is subject to any lease, Seller will ensure that the tenant
signs a tenant release for the property being sold.
13. FIXTURES AND PERSONAL PROPERTY. All items affixed to the property shall stay with the
property. All items not physically attached to the Real Estate will be removed by Seller.
14. GENERAL CONDITIONS. This Agreement shall be binding upon the parties and their
successors and assigns. Time is of the essence of this Agreement. This Agreement shall be
governed by and enforced in accordance with the laws of the state in which the subject
property is located. This Agreement contains the entire agreement of the parties and no
representations, warranties, or agreements have been made by either party except as set forth
herein. No modification, waiver, or amendment of the Agreement shall be effective unless
made in writing and signed by the parties. All representations, warranties and covenants made
by the parties shall survive closing. Paragraph headings are for the convenience of reference
and shall not limit or affect the meaning of the Agreement.
This Agreement has been read and executed on the dates beside our signatures.
Executed by Seller: Executed by Purchaser:
Marjory H. Novotny Trust Dated October 29, 1997
___________________________________ ___________________________________
John A. Novotny, Successor Trustee Date Peter Schwartzman, Mayor Date
Albert J. Novotny Trust dated October 29, 1997
___________________________________ ___________________________________
John A. Novotny, Successor Trustee Date Kelli Bennewitz, City Clerk Date
____________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
City Council Meeting
Agenda Item Overview
June 2, 2025
AGENDA ITEM: Rescind bid approval of 1 Ton Heavy Duty cab/chassis for the Water Division.
SUMMARY RECOMMENDATION: The City Manager, Public Works Director, Water
Superintendent, Fleet Superintendent and Purchasing Agent recommend that the City Council
rescind the May 5, 2025, bid approval to Yemm Chevrolet (Galesburg, IL) in the amount of
$52,497 for the purchase of a 2025 RAM 3500 cab/chassis to be utilized by the Water Division.
BACKGROUND: On May 5, 2025, City Council approved the low and best bid from Yemm
Chevrolet for the purchase of a 2025 RAM 3500 cab/chassis. When Yemm Chevrolet tried to place
the City’s order, they discovered the manufacturer had sold out of the 2025 RAM 3500 and the
order bank closed without prior notification to the dealership. Despite Yemm Chevrolet’s
numerous attempts to locate a similar vehicle from other dealerships, a comparable replacement
was not found. Furthermore, the 2026 vehicle pricing and production date has not been released
by the manufacturer. Due to the inability to fulfill the City’s purchase order, Yemm Chevrolet
reluctantly withdrew their offer.
City staff recommend rescinding the original bid approval to Yemm Chevrolet for this purchase.
BUDGET IMPACT: None
SUPPORTING DOCUMENTS: None
25-3016
_______________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
City Council Meeting
Agenda Item Overview
June 2, 2025
AGENDA ITEM: Reapprove the purchase of a new 1 Ton Heavy Duty cab/chassis for the Water
Division.
SUMMARY RECOMMENDATION: The City Manager, Public Works Director, Water Superintendent,
Fleet Superintendent and Purchasing Agent recommend that the City Council approve the bid from
Victory Lane Ford (Litchfield, IL) in the amount of $52,990 for the purchase of a new 2024 RAM 3500
cab/chassis to be utilized by the Water Division.
BACKGROUND: The Water Division uses a 2012 Ford F350 truck as part of their daily operations in
addition to plowing snow during the winter months. Although this truck is scheduled for
replacement, the unit is still mechanically sound and will be moved to the Oquawka water plant,
replacing the 2000 Ford F350 used in their daily operations.
Two bids were received as a result of this request. Yemm Chevrolet (Galesburg, IL) offered $52,497
for a 2025 RAM 3500 cab/chassis and Victory Lane Ford (Litchfield, IL) offered $54,797 for a 2024
RAM 3500 cab/chassis. Additionally, the 2000 Ford F350 was offered as a possible trade for this
purchase, but neither vendor chose to accept the trade.
On May 5, 2025, City Council approved the bid from Yemm Chevrolet for the purchase of a 2025
RAM 3500 cab/chassis; however, the dealer was unable to fulfill the order prior to the
manufacturer’s order bank closing. Victory Lane Ford was contacted by City staff to determine if
the 2024 RAM 3500 cab/chassis offered in their bid submission was still available. Even though the
cab/chassis is a 2024 model year, the unit is new and currently in the dealer’s possession.
Furthermore, Victory Lane Ford managed to reduce their original offer of $54,797 to $52,990. Due
to the immediate availability of this vehicle, City staff recommend approval of this purchase from
Victory Lane Ford.
If approved, a separate bid will be issued to purchase and install the dump body and snowplow onto
the cab/chassis. When the new unit is complete and put into service, the 2000 Ford F350 will be
sold using Purple Wave Online Auction.
BUDGET IMPACT: There are sufficient funds in the Water Division’s budget for this purchase.
SUPPORTING DOCUMENTS: None.
25-3017
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
City Council Meeting
Agenda Item Overview
June 2, 2025
AGENDA ITEM: Engineering Agreement for the Airport Fuel Farm project.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend
approval of the standard agreement for consultant services for the Airport Fuel Farm project.
BACKGROUND: The State of Illinois allotted a portion of the Rebuild Illinois capital funds to
improvements to aeronautical facilities in Illinois. These funds were designed to prioritize
projects that would not score well through federal funding sources, which typically prioritize
maintenance to airfield pavements such as runways and taxiways. City staff and the City’s airport
consultant, Hanson Engineering, identified high-priority projects that may not otherwise receive
assistance through other airport funding sources and therefore would be a good fit for the
Rebuild Illinois funds. One of those projects was replacement of the existing fuel tanks at the
airport. The two existing fuel tanks are underground, deteriorated, and have reached the end of
their useful life. It is proposed to replace them with above ground storage tanks. IDOT
Aeronautics approved the project for Rebuild Illinois funding and the next step is to enter into
agreement with Hanson Engineering for design and construction inspection services.
The City previously approved Hanson Engineering to be on retainer to serve as the City’s airport
consultant. The engineering agreement includes $3,971 for planning and special services,
$47,373 for design phase services, and $69,268 for construction phase services for a total
agreement amount of $120,612. The project will be funded with 90% State funds and 10% local
funds, making the City’s portion of the engineering costs $12,061.20. The City will pay the total
engineering costs upfront and will be reimbursed by the State for their portion. The project is
planned for a local letting this Summer with construction on the project planned for later this
year.
BUDGET IMPACT: The City’s share of the project will be paid from the Utility Tax Fund (Fund 59).
The State share of the project will be paid from the Grants Fund (Fund 13) and reimbursed to the
City.
SUPPORTING DOCUMENTS:
1.Engineering Agreement
25-4043
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 1
Hanson Project 23A0028 D/S/C
STANDARD AGREEMENT FOR CONSULTANT SERVICES AT ILLINOIS AIRPORTS
FOR ARCHITECTURAL/ENGINEERING (A/E), PLANNING AND SPECIAL SERVICES
Authorized for use by
The Illinois Department of Transportation
Division of Aeronautics
Effective: June 2012
Preliminary Assessment and Schematic Design X Construction Phase Services
X Design Phase Services X Planning and Special Services
THIS AGREEMENT, made at Galesburg Illinois,
this day of in the year 2025
by and between the City of Galesburg (hereinafter referred
to as the “Sponsor”), and Hanson Professional Services Inc. (hereinafter referred to as the
“Consultant”). This Agreement expires 5 years from the date of execution.
WI T N ESSET H
The Sponsor intends to undertake the accomplishment of a project pursuant to the development of a
public air navigation facility known as the Galesburg Municipal Airport
in Knox County, state of Illinois; and the project shall be identified as the
Illinois Project No. GBG-4987 and SBG Project No. N/A ;
The following is the detailed project title and description from the Illinois Department of Transportation’s
Office of Planning and Programming (OP&P) program letter which shall be carried through the
development of the project (attach supplemental information as necessary in Section I.H., Detailed Scope
of Services):
Remove & Replace Fuel Tanks
A detailed sketch of the proposed work, labeled ATTACHMENT P, shall be attached.
In consideration of the benefits which will accrue to the parties hereto by virtue of the Agreement and the
respective covenants herein contained, IT IS MUTUALLY COVENANTED AND AGREED as follows:
The Consultant agrees to furnish executed “Certification of Engineer” and certain professional engineering
services enumerated herein-after, in connection with the implementation and development of the aforesaid
project.
The Department of Transportation, Division of Aeronautics within the state of Illinois shall act as Agent of
the Owner/Sponsor for all matters involving the development of any public air navigation facility by virtue of
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 2
the Illinois Aeronautics Act. The Illinois Aeronautics Act requires and directs the Illinois Department of
Transportation, Division of Aeronautics (hereinafter referred to as the “Department”) to “regulate and
supervise aeronautics within this state”, with “aeronautics” defined as “…the design, establishment,
construction, extension, operation, improvement, repair or maintenance of airports …”. The Department
shall not expend any funds appropriated, or made available…for any work upon any such project that is not
contracted for and constructed or developed under the supervision or direction of the Department. Financial
assistance may include reimbursement to eligible airport Sponsors for…engineering costs directly related
to projects financed in whole or in part by federal/state monies provided such engineering costs were
approved by the Department prior to the payment of these costs by the airport Sponsor. The approval of
engineering costs prior to payment shall qualify those costs for federal/state reimbursement but shall not
constitute an obligation of federal/state funds.
Since the services contemplated under this Agreement are professional in nature, it is understood that the
Consultant, acting as an individual, partnership, firm or other legal entity, is of professional status and will
be governed by professional ethics in their relationship to the Department and the Sponsor. The Department
acknowledges the professional and ethical status of the Consultant by approving this Agreement and the
associated fees for federal/state eligibility (either in whole or part) on the bas is of their qualifications and
experience and determining their compensation by mutually satisfactory negotiations.
Any additions/deletions, revisions/modifications to this Agreement without the expressed written consent of
the Department shall void this Agreement as it relates to state and federal funding participation eligibility.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 3
I. ARCHITECTURAL/ENGINEERING (A/E), PLANNING AND SPECIAL SERVICES
The Consultant agrees to perform various professional engineering and planning services and
provide necessary and required information pursuant to the accomplishment of the above
referenced project.
It is understood that meetings will be common to all phases. The Consultant will coordinate project
kick-off, pre-design and pre-construction meetings and project status update meetings, as required,
in order to resolve project issues with the Department, Sponsor and/or other regulatory and review
agencies. The Department shall be notified of scheduled agency meetings and given the
opportunity to participate. Meetings for which effort will be billed shall be thoroughly documented
by minutes with copies distributed to the Sponsor and the Department within 10 days of the
meeting. Failure to properly document meeting discussions could result in the loss of part or all of
the professional services compensation eligibility associated with this activity.
A. PRELIMINARY ASSESSMENT AND SCHEMATIC DESIGN
This phase includes activities required for agency coordination and permit development, non -
routine surveys, testing and architectural/engineering preliminary design considerations of a
project. Elements of this phase may include development of architectural schematic building
designs and reports, non-routine geological and field investigations (soil borings and pavement
cores), DCP testing, FWD testing (when used to evaluate pavement as part of a strengthening
project), coordination of FAA reimbursable agreements, coordination of utility relocation
agreements, coordination of force account activity (must be pre-approved by the Department
in writing).
The Consultant shall furnish and/or perform engineering reconnaissance necessary for the
preparation and development of an engineering report, bidding documents (design plans and
specifications) including topographic field surveys, crack surveys, and sampling and testing for
routine soils investigations (in accordance with ATTACHMENT J – Testing Schedule &
ATTACHMENT K – Testing Rates & Cost Summary).
This phase will culminate in the submittal of a detailed engineering report with project
alternatives and design recommendations and project completion timeline assessment.
The Consultant shall furnish an engineering report in accordance with standard practices and
the provisions of ATTACHMENT E – Engineering Report. The report will include an analysis of
preliminary surveys, geotechnical testing and alternative designs and include final project
design recommendations.
The project completion timeline assessment will identify necessary effort required to complete
the final project design (complete construction plans and specifications). This phase of project
development will represent approximately 35% of the project design timeline. Project
formulation should be consistent with the TIP submittal and the program letter project
description (ATTACHMENT R). If not, identify components that have changed as a result of
the preliminary assessment and schematic design analysis.
A detailed scope of services shall be attached with anticipated labor effort and costs delineated
in ATTACHMENTS A / A1.
B. DESIGN PHASE SERVICES
This phase shall include activities required to accomplish a project design in accordance with
the established Aeronautics letting schedule project design timeline and approved letting date
determined at the pre-design meeting. Requests for time extensions beyond the previously
agreed-to submittal deadline dates (as established in the Department’s Letting Schedule,
ATTACHMENT Q, and this Agreement) must be made to the Department in writing not less
than 5 days prior to the due date of the submittal. The request for extension must be signed by
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 4
a principal/officer of the Consultant’s firm. Incomplete submittals will not be accepted.
Milestone submittals include the engineering report (at 35% design timeline), plan / spec review
(at 80% design timeline) and final submittal of all deliverables (at 100% design timeline). A
detailed scope of services shall be attached with anticipated labor effort and costs delineated
in ATTACHMENTS B / B1. Elements of this phase may include:
1. CONSTRUCTION PLANS, SPECIAL PROVISIONS AND ESTIMATES
The Consultant shall prepare and furnish for Department review and comment construction
plans, special provisions and construction Safety Plan (per guidance explained in FAA AC
150/5370-2F (or current) Operational Safety on Airports during Construction) at the 80%
project design timeline with detailed estimate of costs, estimated DBE participation goal
and working/calendar day flow chart, for the particular design authorized in this Agreement.
2. CLARIFICATION OF PLANS
The Consultant shall render clarification of the construction plans and specifications, when
and if such clarification is deemed necessary.
3. BIDDING ASSISTANCE
The Consultant shall assist the Sponsor and/or Department in the bidding process, analyze
and summarize bid results.
C. CONSTRUCTION PHASE SERVICES
This phase shall include all basic services after the award. A detailed scope of services shall
be attached with anticipated labor effort and costs delineated in ATTACHMENTS C / C1.
1. OFFICE ENGINEERING
a. SHOP DRAWINGS
Review the detailed construction, shop and erection drawings submitted by the
contractor(s) for compliance with design concepts.
b. SUPPLEMENTARY SKETCHES
Preparation of elementary and supplementary sketches plus estimates required to
resolve actual field conditions.
c. RECORD DRAWINGS
The Consultant shall prepare Record Drawings within thirty (30) days after the official
Notification from the Department of the Official Acceptance of the Construction Work;
and after approval by the Department, furnish said Department with one (1) set of such
record drawings. The submittal format shall be in accordance with the current policies
of the Department.
d. MATERIALS CERTIFICATION
Prior to reporting a pay item quantity for payment, the materials used and incorporated
in, or associated with the pay item, shall be verified for specification compliance by the
Consultant. The Consultant shall obtain and review all certifications and/or test results
required by the policies of the Department and the Department’s Manual for
Documentation of Airport Materials. At the completion of, or any time prior to the
completion of the final quantity of a pay item, the Consultant shall submit the
aforementioned material certifications and/or test results, that were utilized for
acceptance of material, to the Department for review and final approval. Prior to final
payment of engineering services under this agreement, the Consultant shall have
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 5
submitted required certifications and test results to the Department, and the Consultant
shall have signed the Department’s MATERIALS CERTIFICATION FORM.
2. FIELD ENGINEERING
a. RESIDENT ENGINEER APPROVAL
The Consultant agrees to furnish the name and qualifications of the Resident Engineer
in writing for approval of the participating agencies prior to the preconstruction
conference that shall attend said preconstruction conference and shall perform the
various professional engineering services required of the Resident Engineer in 2 .b.
thru 2.f. below and inspection of construction.
b. DAILY DIARY
The Resident Engineer shall maintain a daily diary. Copies shall be forwarded to the
Department (ATTACHMENT F).
c. DUTIES OF RESIDENT ENGINEER
Furnish full time (unless part time is approved by the Sponsor and/or Department)
Resident Engineering of construction including project inspection, field testing, and
furnish surveying at the site of the work, whose duties shall include all reasonable,
proper and customary duties as are usually and customarily furnished in connection
with the general engineering of construction of such improvements, including but not
limited to the following:
i. Performance of acceptance and quality assurance tests when required by
Department policy and/or contract specification. Examples of these tests
include but are not limited to: Testing concrete for slump and air content;
testing concrete for strength; testing bituminous concrete pavement for density
using the nuclear method and using the Bulk Specific Gravity Method.
Obtaining representative samples of miscellaneous materials such as paint,
geotextile fabric, joint sealer, epoxy, polyester resin, etc. for testing as
necessary, and/or as directed by the Department; performance of field density
tests of earthwork embankments, backfills and subgrade; field density tests of
subbase and base courses, and moisture content tests on materials where
applicable; and, laboratory proctor tests where applicable. Test Reports shall
be submitted to the Department within three (3) working days of the date the
test was conducted.
ii. Inspection/Measurement/Oversight of construction to determine that the work
was completed in substantial conformance with the approved plans and
specifications, and in compliance with the requirements set forth in the contract
documents. All stop or start work orders shall be issued by the Department;
the Resident Engineer shall recommend the orders. Document pay item
quantities reported for pay in accordance with the latest revision of the
Department’s Airport Construction Documentation Manual.
iii. Preparation and forwarding to the Department of periodic project reports
required by the Department. Bi-weekly construction reports will be submitted
to the Department, within three (3) calendar days of the end of the contractor’s
work week.
iv. To obtain and review for specification compliance, material certifications
and/or test results for all materials prior to their use in the construction.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 6
v. To reject for inclusion in the project, any materials that are delivered without
certification and/or test results, or materials delivered with certification that has
been found to be in noncompliance, or any defect found through visual
inspection which renders the material unsuitable for inclusion in the project.
The Department shall be notified when any rejections are made. Materials
that are delivered without certification and/or test results may be stockpiled or
stored in a manner acceptable to the Resident Engineer until such time as the
certification and/or test result arrive and are reviewed and accepted by the
Resident Engineer.
vi. Preparation of Reports required per the Sponsor’s NPDES permit while
providing on-site services, retaining all support documentation.
vii. Participate in audits performed to determine that the project is proceeding
accordingly per the plans and specifications and adhering to AIP grant
requirements.
d. FINAL INSPECTION
Initiate a request, upon substantial completion of all construction work, for a final
inspection by the Department. When necessary, a punch list of uncompleted items
and electrical checklist (if applicable) on the project shall be established at the final
inspection. Submit a final acceptance letter (punch list complete) which shall certify to
the Department and the Sponsor that, to the best of the Consultant’s knowledge,
information and belief, the work involved has been done in substantial conformance
with the plans, specifications, and Contract Document, as the same shall have been
modified, or supplemented by change order, supplementary contract or otherwise, and
that such work is acceptable.
e. SAFEGUARD THE SPONSOR
Endeavor to safeguard the Sponsor against any defects and deficiencies on the part
of the Contractor. The Resident Engineer does not guarantee the performance of the
contract by the Contractor, except that the Resident Engineer shall ensure that, to the
best of the Resident Engineer’s knowledge, information and belief, the work has been
done in substantial conformance with the approved plans and specifications and
advise the Sponsor and/or the Department in writing of any known noncompliance set
forth in the contract. This does not in any way mean that the Resident Engineer is a
guarantor of the Contractor’s work. The Resident Engineer assumes no responsibility
for safety in, on or about the job site, nor shall the Resident Engineer have any
responsibility for the safety or adequacy of any equipment, building component,
scaffolding, forms or other work aids provided by the contractor; nor is the Resident
Engineer responsible for the superintendence of the contractor’s work or any acts of
the contractor.
f. OTHER ENGINEERING SERVICES
Furnish other Engineering Services which may be required by the Sponsor, including
surveys. Sub-surface investigations, sampling, testing, and analysis of soils, offsite
inspection of materials, laboratory testing, and inspection and control at central mixing
plants. Where tests must be conducted by commercial laboratories, only those
laboratories approved by the Department will be utilized. If any of these services are
conducted by outside firms, the Resident Engineer shall submit copies of the executed
contract for such services as specified in Section III.B., of this Agreement. The charges
for such services shall be specified in the contract and will remain in effect until
completion of the services and acceptance by the Consultant. Certified copies of the
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 7
results of all tests required by the Department under this paragraph are to be mailed
to the Department within five (5) calendar days after the tests are completed.
g. FINAL QUANTITIES
Final quantities associated with the accepted construction work shall be submitted to
the Department within thirty (30) days after final acceptance of the construction work.
D. PLANNING AND SPECIAL SERVICES
This phase may involve activities or studies unrelated to or outside of the scope of basic design
and construction phase engineering services routinely performed by the Consultant. Those
activities may include master plan and airport layout plan development, environmental studies
and assessments, PCI surveys, FWD testing (when used to evaluate pavement as part of a
publication revision), first-order NGS monument surveys, boundary surveys, aeronautical
surveys, photogrammetric surveys and topographic mapping, preparation of property
ownership plats and easements, appraisal and land acquisition services, benefit / cost analysis
studies, RSA determination studies, drainage studies and analyses, FEMA/FIRM map
revisions and GIS updates. A detailed scope of services shall be attached with anticipated labor
effort and costs delineated in ATTACHMENT S D / D1.
E. ENDORSEMENT OF DOCUMENTS
The Consultant will endorse and seal all final draft reports, contract plans, maps, right of way
plats, and special provisions for construction contract documents. Such endorsements must
be made by a person, duly licensed or registered in the appropriate category by the Department
of Financial and Professional Regulation of the state of Illinois, being employed by the
Consultant and responsible for the portion of the services for which license registration is
required. These sealed documents will serve as the record documents for the services covered
by the terms of the Agreement.
F. DELIVERABLES
At a minimum, the Consultant shall provide the Department (copy Sponsor upon request) the
following deliverables:
1. Final project estimate of costs complete w/ professional services fees and sponsor
reimbursement estimates.
2. DBE participation goal and breakout of DBE work.
3. QA verification of ELM Engineers Estimate for Schedule of Prices.
4. Calendar day estimate of construction and detailed breakout of critical work items and
associated production rates.
5. One set of final construction plans (half-size) and special provisions – sealed by the
Consultant and executed by the Sponsor.
6. One copy of the construction Safety Plan (per guidance explained in FAA AC 150/5370-2F
(or current) Operational Safety on Airports during Construction).
7. Original executed Consultant Project Certification (ATTACHMENT N).
8. Executed DBE Final Documentation (ATTACHMENT O).
9. Electronic copy/access of all information (via CD, electronic submittal or ftp site).
G. NOTICE-TO-PROCEED (NTP)
The Consultant shall not commence any phase of the work until the “official notice-to-proceed”
(NTP) has been issued in writing either by the Sponsor or Department (via Office of Planning
and Programming).
Services to be performed by the Consultant under this Agreement shall become eligible for
funding participation consideration as of the date of the written NTP. The dated project program
notification letter (i.e. Program Letter) from the Department’s Office of Planning and
Programming, indicating the project’s inclusion in the state program and the estimated funding
participation sources/levels, shall constitute the NTP. The Consultant shall schedule a project
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 8
phase kick-off meeting (pre-design, pre-construction, etc) with the Sponsor and the Department
at the earliest possible convenience upon the Sponsor’s receipt of this letter.
For projects not covered by a program letter or with program letter pending, the Sponsor may
issue the written NTP with concurrence from the Department. In such cases, the Sponsor is
fully liable for all costs incurred as a result of such authorization pending future reimbursement
once the project is programmed and a program letter is issued. The Sponsor/Consultant is
required to schedule a project phase kick-off meeting (pre-design, pre-construction, etc) with
the Sponsor and the Department at the earliest possible convenience.
A copy of the program letter shall be included as ATTACHMENT R of this Agreement.
In the absence of a written, dated notice-to-proceed, the execution date of this Agreement shall
be used to determine the eligibility of service dates.
The Sponsor and the Department are not liable, and shall not authorize payment to the
Consultant, for any services performed prior to the date of notice to proceed or the execution
of this Agreement (whichever takes precedent). All effort, regardless of the notice-to-proceed
authorization, is subject to review and eligibility funding determination.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 9
H. DETAILED SCOPE OF SERVICES (Attach / insert here).
1. Conduct an onsite observation of the existing conditions to evaluate the potential factors affecting
the project design and construction.
2. Prepare Construction Plans and Specifications for local letting in accordance with the project
description contained within this document, for a single bid opening. Additional lettings shall
require additional scope and budget.
3. Project will include:
• Removal of existing aviation fuel system equipment,
• Removal of existing connections or termination of plumbing, and related restoration,
• Jet A and Avgas at separate locations:
▪ Construction of a new Portland Cement Concrete (PCC) pad, with protective
bollards,
▪ Installation of grounding measures and necessary electrical improvements for
service, communications and code compliance,
▪ Grading, turfing, and general restoration of the impacted areas.
4. Assist Sponsor with bidding and contract administration, offer recommendation on award
following opening of bid proposals.
5. Provide part-time, periodic construction observation of paving, electrical, and delivery of the
system. 12 days onsite are included within the cost proposal. One (1) periodic observation and
one (1) final inspection by a senior electrical engineer is included. If, at no fault of Hanson,
additional days or trips are required, added scope and fee will be necessary.
6. Provide assistance and observation of the system startup.
7. Provide assistance in the administration of the construction contract, including review of pay
applications, facilitating progress meetings and general project correspondence.
8. Coordination of the proposed improvements with the Sponsor, State, Federal Aviation
Administration, local regulatory agencies, and the affected airport tenants.
Specific exclusions:
• Maintenance of daily construction diaries. Given period inspection, Sponsor will assist in the
maintenance of the diary log.
• Environmental remediation, mitigation services, assessments, or recommendations.
• Electrical design beyond service, communication and code compliance items.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 10
II. CONSULTANT COMPENSATION
The Sponsor agrees to pay the Consultant as compensation for rendering the professional services
hereinabove described and submitted using the standard Department invoice forms
(ATTACHMENTS G & H). Burden and overhead rates entered into this Agreement shall be in
effect for the length of the agreement and will not be adjusted, except as may be determined under
an audit of costs by the Auditor General or the Department. The rates used in this Agreement shall
be the latest audited or provisional approved rates by IDOT as of the date of execution of this
Agreement (approval letter must be attached). Should the rate change in the time between the final
approval notification of fees and the execution of this Agreement, hours will be adjusted accordingly
so that there is no increase in the final approved not-to-exceed amount.
Any professional services effort performed beyond the not-to-exceed limits expressed below, and
for which a future amendment will be sought, will be performed under all Agreement provisions as
the original contracted work. The dollar value of such effort is not considered approved for payment
until review and approval by the Department.
A. PRELIMINARY ASSESSMENT AND SCHEMATIC DESIGN
For services outlined in Section I.A., Preliminary Assessment and Schematic Design, and
further detailed in Section I.H., Detailed Scope of Services,
1. a lump sum payment of $ N/A
(representing approximately 35% of the total estimated professional services
compensation for design phase services as determined from the TIP request). The fee
shall be paid as a lump sum when the preliminary assessment and schematic design
phase deliverables (outlined in Section I.A.) are approved and accepted by the
Department.
B. DESIGN PHASE SERVICES
For services outlined in Section I.B., Design Phase Services, and further detailed in Section
I.H., Detailed Scope of Services,
1. a cost plus a fixed payment of $ 5,999.31
total amount not to exceed $ 47,373.00
unless a major change or addition to the scope of services is required by the
Department or extensions of time are necessary for completion of the project. All
justification for amendments shall be documented with effort recorded separate from
the hours approved under this Agreement. All amendment requests must be supported
by justification per Section III.M., Amendments to the Agreement. The payment of this
fee shall be made in monthly installments submitted by the Consultant and approved
by the Department. The final charges shall be submitted after the Design Phase
Services have been performed, approved and all deliverables accepted by the
Department in accordance with the guidance outlined in Section I.F. This period of time
expires 30 days after award of the construction contract. Any submittal after this time
shall not be considered eligible for payment / reimbursement by the Department unless
extended by the Department.
2. a lump sum payment of $ N/A
unless a major change or addition to the scope of work is required by the Department
or extensions of time are necessary for completion of the project. All justification for
amendments shall be documented with effort recorded separate from the hours
approved under this Agreement. All amendment requests must be supported by
justification per Section III.M., Amendments to the Agreement. The fee shall be paid
as a lump sum when the design phase deliverables (outlined in Section I.F.) are
approved and accepted by the Department.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 11
C. CONSTRUCTION PHASE SERVICES
For services outlined in Section I.C., Construction Phase Services, and further detailed in
Section I.H, Detailed Scope of Services,
1. a cost plus a fixed payment of $ 8,756.83
total amount not to exceed $ 69,268.00
unless a major change or addition to the scope of work is required by the Department
or extensions of time are necessary for completion of the project. All justification for
amendments shall be documented with effort recorded separate from the hours
approved under this Agreement. All amendment requests must be supported by
justification per Section III.M., Amendments to the Agreement. The payment of this fee
shall be made in monthly installments submitted to and approved by the Sponsor
(and/or Department if applicable). The final charges shall be as soon as possible after
official notification from the Consultant of the acceptance of the construction work. A
time line will be submitted at each billing cycle after 50% which will indicate a projection
of the completed engineering fee vs. the contractor’s progress.
If more than one contract exists for the project, the monthly invoices submitted by the
Consultant shall detail the amounts of work accomplished under each separate
contract. The invoices shall also indicate the dates that the services were performed.
If these services are furnished by the Consultant by obtaining such services outside the
Consultant's organization, the Consultant shall be reimbursed at his actual cost for
obtaining these services. However, the total payment to the Consultant shall be wit hin
the "not to exceed" amount as previously stated unless an amendment to this
agreement is approved by the Sponsor (and/or Department if applicable).
D. PLANNING AND SPECIAL SERVICES
For services outlined in Section I.D., Planning and Special Services, and further detailed in
Section I.H., Detailed Scope of Services,
1. a cost plus a fixed payment of $ 502.99
total amount not to exceed $ 3,971.00
unless a major change or addition to the scope of work is required by the Department
or extensions of time are necessary for completion of the project. All justification for
amendments shall be documented with effort recorded separate from the hours
approved under this Agreement. All amendment requests must be supported by
justification per Section III.M., Amendments to the Agreement. The payment of this fee
shall be made in monthly installments submitted to and approved by the Sponsor. The
final charges for the Special Services Phase shall be submitted within forty-five (45)
days after official notification from the Consultant of the acceptance of the construction
work or within 45 days after official notification from the Department of acceptance of
other non-construction projects unless extended by the Department.
2. a lump sum payment of $ N/A
unless a major change or addition to the scope of work is required by the Department
or extensions of time are necessary for completion of the project. All justification for
amendments shall be documented with effort recorded separate from the hours
approved under this Agreement. All amendment requests must be supported by
justification per Section III.M., Amendments to the Agreement. The fee sh all be paid
as a lump sum when the deliverables are approved and accepted by the Department.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 12
III. SPECIAL CONDITIONS
The Consultant shall render the services in accordance with generally accepted Professional
Standards.
A. TERMINATION
(Reference: 49 CFR Part 18.36(i)(2); FAA Order 5100.38)
The Sponsor, by written seven (7) day notice, may terminate this agreement in whole or in part
at any time, because of the failure of the other party to fulfill his agreement obligations. Upon
receipt of such notice, the Consultant shall: (1) immediately discontinue all services affected
(unless the notice directs otherwise), and (2) deliver to the Sponsor all data, drawings,
specifications, reports, estimates, summaries and such other information and materials as may
have been accumulated by the Consultant in performing this agreement whether completed or
in process.
1. If the termination is due to the failure of the Consultant to fulfill his agreement obligations,
the Sponsor may take over the work and prosecute the same to completion by agreement
or otherwise. In such case, the Consultant shall be liable to the Sponsor for any additional
cost occasioned to the Sponsor thereby.
2. If, after notice of termination for failure to fulfill agreement obligations, it is determined that
the Consultant had not so failed, the termination shall be deemed to have been effected
for the convenience of the Sponsor.
3. It is hereby understood and agreed that should the agreement be terminated, the
Consultant shall be entitled to and shall receive a fee based on the amount of work
accomplished and approved by the Department up to the day of notification of termination.
The fee shall be equal to the sum of the actual number of man -hours of each category of
work applied at a negotiated hourly rate, plus any outside services approved by the
participating agencies and accomplished prior to the notification. If terminated und er
Section III.HH., Breach of Contract Terms, the Consultant will not be entitled to profit on
the work accomplished.
B. CHANGE IN CONSTRUCTION PLANS
It is hereby understood and agreed that if the construction plans are completed in accordance
with criteria and/or decisions made by the Sponsor (and/or the Department if applicable), and
approved by the Department, and said construction plans are substantially changed or revised,
for any reason other than the fault of the Consultant in preparing same, then the Consultant
shall be entitled to compensation for rendering the services necessary to complete the
changes. The amount of this fee shall be negotiated between the Sponsor, Consultant and the
Department, and approved by the Department, and an amendment to the agreement should
be accomplished prior to authorizing the Consultant to p roceed with the changes. The fee shall
be due and payable when the revisions are approved by the Sponsor and the Department.
It is the Consultants responsibility to notify the Department as soon as possible when
changes/revisions are identified that are beyond the scope of services contemplated under this
Agreement.
C. HOLD HARMLESS
The Consultant shall be responsible to pay for all labor, material and equipment costs incurred
and for any and all damages to property or persons to the proportionate extent arising out of
the negligent performance of services under this agreement and shall indemnify and save
harmless the Sponsor, (and/or the Department if applicable), their officers, agents and
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 13
employees from all third party suits, claims, actions or damages of any nature whatsoever to
the proportionate extent resulting there from. These indemnities shall not be limited by the
listing of any insurance coverage. If any errors, negligent acts and/or omissions are made by
the Consultant in any phase of the work under this agreement, the correction of which may
require additional field or office work, the Consultant will be promptly notified and will be
required to perform such additional services as may be necessary to correct these errors,
negligent acts and/or omissions without undue delay and without additional cost to the Sponsor
(and/or the Department if applicable). The Consultant shall be responsible for any damages
incurred as a result of his errors, negligent acts and/or omissions and for any losses or cost to
repair or remedy construction as a result of his errors, omission and/or negligent acts , to the
extent such error, omission or negligent act breeches the Professional Standard of care . The
Consultant shall not be responsible for any consequential damages of the Sponsor or the
Department. Neither the Consultant, nor the Sponsor, nor the Department shall be obligated
for the other parties’ negligence or for the negligence of others.
D. DRAWING OWNERSHIP
It is further mutually agreed by the parties hereto that reproducible copies of the drawings,
computer disks, tracings, construction plans, specifications and maps prepared or obtained
under the terms of the contract shall be delivered to and become the pr operty of the Sponsor
and basic survey notes and sketches, charts, computations and other data shall be made
available upon request of the Sponsor. If any information is used by the Sponsor or another
Consultant such use or reuse by the Sponsor or others shall be at the sole risk and without
liability or legal exposure to the Consultant.
E. CONTRACT FOR OUTSIDE SERVICES
If any of the services outlined in Section I. are furnished by the Consultant by obtaining such
services outside the Consultant's organization, the Consultant shall provide an executed
contract between the person(s) or firm and the Consultant outlining the services to be
performed and the charges for the same. Two (2) copies of the executed contract shall be
submitted to the participating agencies for approval prior to the services being performed; all
covenants and Special Conditions shall be included and binding on all subcontracts.
F. FORMERLY NOTICE TO PROCEED (See Section I.G.)
G. SUBLET AGREEMENT
Each party binds himself, his partners, successors, executors, administrators and assigns, to
the other part of this agreement and to the partners, successors, executors, administrators and
assigns for such other party at all covenants of this Agreement.
Except as above, neither the Sponsor nor the Consultant shall assign, sublet or transfer his
interest in this agreement without the written consent of the other party hereto.
H. AGREEMENT EXPIRES
This agreement expires upon final approval and acceptance of the completed project(s) by the
Sponsor (and/or Department as applicable), and after all final engineering charges have been
paid to the Consultant as of the date of project close-out or after five years from the date of
execution, whichever comes first. Payment liability by the State is as outlined above (see
Section I.G., Notice to Proceed and Section II., Consultant Compensation).
I. EQUAL EMPLOYMENT OPPORTUNITY
(Reference: 49 CFR Part 21; FAA AC 150/5100-15A or latest revision)
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 14
The Consultant agrees to conduct the services in compliance with all the requirements imposed
by or pursuant to Title VI of the Civil Rights Act of 1964, Part 21 of the Regulations of the
Secretary of Transportation, and Executive Order No. 11246, "Equal E mployment Opportunity,"
as amended.
During the performance of this contract, the Consultant, for itself, its assigns and successors
in interest (hereinafter referred to as the "Consultant") agrees as follows:
1. Compliance with Regulations. The Consultant shall comply with the Regulations relative
to nondiscrimination in federally assisted programs of the Department of Transportation
(hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time, (hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this contract.
2. Nondiscrimination. The Consultant, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, or national origin in the
selection and retention of subconsultants, including procurements of materials and leases
of equipment. The Consultant shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix B of t he Regulations.
3. Solicitations for Subcontracts, Including, Procurements of Materials and Equipment. In all
solicitations either by competitive bidding or negotiation made by the Consultant for work
to be performed under a subcontract, including procurements of materials or leases of
equipment, each potential subconsultant or supplier shall be notified by the Consultant of
the Consultant's obligations under this contract and the Regulations relative to
nondiscrimination on the grounds of race, color, or national origin.
4. Information and Reports. The Consultant shall provide all information and reports required
by the Regulations or directives issued pursuant thereto and shall permit access to its
books, records, accounts, other sources of information and its facilities as may be
determined by the sponsor or the Federal Aviation Administration (FAA) to be pertinent to
ascertain compliance with such Regulations, orders, and instructions. Where any
information required of a Consultant is in the exclusive possession of another who fails or
refuses to furnish this information, the Consultant shall so certify to the sponsor or the FAA,
as appropriate, and shall set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance. In the event the Consultant's noncompliance with the
nondiscrimination provisions of this contract, the sponsor shall impose such contract
sanctions as may determine to be appropriate, including, but not limited to:
a. withholding of payments to the Consultant under the contract until the Consultant
complies, and/or
b. cancellation, termination, or suspension of the contract, in whole or in part.
Incorporation of Provisions. The Consultant shall include the provisions of paragraphs 1
through 5 (above) in every subcontract, including procurement of materials and leases of
equipment, unless exempt by the Regulations or directives issued pursuant thereto. The
Consultant shall take such action with respect to any subcontract or procurement as the
sponsor may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, however, that in the event an Consultant becomes involved in, or is
threatened with, litigation with a subconsultant or supplier as a result of such direction, the
Consultant may request the sponsor and/or Department to enter into such litigation to protect
the interests of the sponsor and, in addition, the Consultant.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 15
DISADVANTAGED BUSINESS ENTERPRISE (DBE) ASSURANCES
1. Policy. It is the policy of the Department of Transportation (DOT) that disadvantaged
business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to
participate in the performance of contracts financed in whole or in part with Federal f unds
under this agreement. Consequently, the DBE requirements of 49 CFR Part 23 applies to
this agreement.
2. DBE Obligation. The Consultant agrees to ensure that disadvantaged business
enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in
the performance of contracts and subcontracts financed in whole or in part with Federal
funds provided under this agreement. In this regard, all Consultants shall take all
necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that
disadvantaged business enterprises have the maximum opportunity to compete for and
perform contracts. Consultants shall not discriminate on the basis of race, color, national
origin, or sex in the award and performance of DOT-assisted contracts.
J. OPEN ACCESS TO DOCUMENTS
(Reference: 49 CFR Part 18.36(i); FAA Order 5100.38)
(Public Act 90-0572 Section 20-65; Public Act 87-991)
The Consultant shall maintain, for a minimum of 5 years after the completion of the contract,
adequate books, records, and supporting documents to verify the amounts, recipients, and
uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records, and supporting documents related to the contract shall be available for review
and audit by the Auditor General; and the Consultant agrees to cooperate fully with any audit
conducted by the Auditor General and to provide full access to all relevant materials. Failure
to maintain the books, records, and supporting documents required by this Section shall
establish a presumption in favor of the State for the recovery of any funds paid by the State
under the contract for which adequate books, records, and supporting documentation are not
available to support their purported disbursement.
K. CERTIFICATION OF CAPACITY TO CONTRACT
(Public Act 90-0572, Section 50-13)
It is unlawful for any person holding an elective office in this State, holding a seat in the General
Assembly, or appointed to or employed in any of the offices of State government, or who is an
officer or employee of the Illinois Building Authority or the Illinois Toll Highway Authority, or who
is the wife, husband or minor child of any such person, to have or acquire any contract, or any
direct pecuniary interest in any contract therein, whether for stationery, printing, paper or for
any services, materials or supplies, which will be wholly or partially satisfied by the payment of
funds appropriated by the General Assembly of the State of Illinois or in any contract of the
Illinois Building Authority or the Illinois Toll Highway Authority. Payments made for a public aid
recipient are not payments pursuant to a contract with the State within the meaning of this
Section.
It is unlawful for any firm, partnership, association or corporation in which any such person is
entitled to receive more than 7 1/2% of the total distributable income to have or acquire any
such contract or direct pecuniary interest therein.
It is unlawful for any firm, partnership, association or corporation in which any such person
together with his spouse or minor children is entitled to receive more than 15%, in the
aggregate, of the total distributable income to have or acquire any such contract or direct
pecuniary interest therein.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 16
Nothing in this Section invalidates the provisions of any bond or other security hereto or
hereafter offered for sale or sold by or for the State of Illinois.
This Section does not affect the validity of any contract made between the State and an officer
or employee of the State or member of the General Assembly, his spouse, minor child or any
combination of such persons, if that contract was in existence before his election or
employment as such officer, member, or employee. Such a contract is void, however, if it
cannot be completed within 6 months after such officer, member, or employee takes office, or
is employed.
This Section does not apply to (1) a contract for personal services as a teacher or school
administrator between a member of the General Assembly or his spouse, or a State officer or
employee or his or her spouse, and any school district, public community, college district, the
University of Illinois, Southern Illinois University or any institution under the control of the Board
of Governors of State Colleges and Universities or under the control of the Board of Regents
or (2) a contract for personal service of a wholly ministerial character including but not limited
to services as a laborer, clerk, typist, stenographer, page, bookkeeper, receptionist or
telephone switchboard operator, made by a spouse or minor child of an elective or appointive
State officer or employee or of a member of the General Assembly or (3) payments made to a
member of the General Assembly, a State officer or employee, his or her spouse or minor child
acting as a foster parent, homemaker, advocate, or volunteer for or in behalf of a child or family
served by the Department of Children and Family Services.
Any person convicted of a violation of this Section shall be guilty of a business offense and
shall be fined not less than $1,000 nor more than $5,000.
The appropriate Certification of Capacity to Contract will be executed in Section III.X., of this
agreement.
L. THE CONSULTANT SELECTION
(Reference: 49 CFR Part 18; FAA AC 5100-14D or latest revision)
(30 ILCS 535; IDOT-Aeronautics Administrative Bulletin: 2010-02)
The City of Galesburg hereby certifies that it
(Sponsor)
has completed the prescribed qualifications based consultant selection procedures.
The firm of Hanson Professional Services Inc. of Springfield, IL has
(Consultant) (Location)
been selected to provide the engineering services required for the project on:
November 22, 2022
(Date)
A copy of the executed Retainer Agreement identifying the project covered by this Agreement
is included as ATTACHMENT U.
M. AMENDMENTS TO THE AGREEMENT
All effort recorded to document a claim for additional compensation must be delineated
separately from the original scope of services with personnel, classifications, dates worked,
rates, hours and services thoroughly detailed and clearly identified.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 17
The Department shall be notified of potential amendment requests at the earliest possible
opportunity once it has been determined that any of the following three circumstances may
exist. Any amendments to the Agreement which increases the fee or the time o f performance
must contain one of the following written determinations (with support documentation)
depending upon the circumstances of the change.
1. The undersigned determine that the circumstances which necessitate this change were not
reasonably foreseeable at the time the contract was signed.
2. The undersigned determine that the circumstances which necessitate this change were not
within the contemplation of the contract as signed.
3. The undersigned determine that this change is in the best interest of the state of Illinois
and is authorized by law.
Date Sign Name
Print Name
Title
Any professional services effort performed beyond the not-to-exceed limits expressed in
Section II. Consultant Compensation, and for which a future amendment will be sought, will be
performed under all Agreement provisions as the original contracted work. The dollar value of
such effort is not considered approved for payment until review and approval by the
Department.
N. CERTIFICATION OF CONSULTANT
(Public Act 90-0572 Section 50-5)
I hereby certify that I am Vice President (title) and duly
authorized representative of the firm Hanson Professional Services Inc.
whose address is 1525 South Sixth Street, Springfield, Illinois and that neither I nor the
above firm I here represent has:
1. employed or retained for a commission, percentage, brokerage, contingent fee, or other
consideration, any firm or person (other than a bona fide employee working solely for me
or the above Consultant) to solicit or secure this Agreement,
2. agreed, as an express or implied condition for obtaining this contract, to employ or retain
the services of any firm or person in connection with carrying out the Agreement, or
3. paid or agreed to pay to any firm, organization, or person (other than a bona fide employee
working solely for me or the above Consultant) any fee, contribution, donation, or
consideration of any kind for, or in connection with, procuring or carrying out the contract;
except as here expressly stated (if any):
The firm certifies by execution:
1. it has not been convicted of bribery or attempting to bribe an officer or employee of the
State of Illinois, nor has the firm made an admission of guilt of such conduct which is a
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 18
matter of record, nor has an official, agent, or employee of the firm committed bribery or
attempted bribery on behalf of the firm and pursuant to the direction or authorization of a
responsible official of the firm, nor has the firm been barred from being awarded a contract
or subcontract.
2. it has not been barred from contracting with a unit of state or local government as a result
of a violation of the Criminal Code of 1961.
I acknowledge that this certification is to be furnished to the Federal Aviation Administration
of the United States' Department of Transportation in connection with this contract involving
participation of Airport Improvement Program (AIP) funds and is su bject to applicable state
and Federal laws, both criminal and civil.
Date Sign Name
Robert A. Waller
Print Name
Vice President
Title
O. FEDERAL TAXPAYER IDENTIFICATION NUMBER
The following statement is made under penalty of perjury:
"The Firm's correct Federal Taxpayer Identification Number is 37-0844717
This firm is doing business as a (please check one):
Individual Partnership X Corporation"
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 19
P. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION
(Reference: 49 CFR Part 26)
Contract Assurance (§26.13) - The Consultant or subconsultant shall not discriminate on the
basis of race, color, national origin, or sex in the performance of this contract. The Consultant
shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of
DOT assisted contracts. Failure by the Consultant to carry out these requirements is a material
breach of this contract, which may result in the termination of this contract or such other
remedy, as the recipient deems appropriate.
In keeping with the DBE plan adopted by the Sponsor, the Consultant shall take all necessary
and reasonable steps to attain DBE participation in this contract.
The work for each subconsultant should be listed separately. If the subconsultant is being
utilized to meet the project DBE goal, they must be prequalified in that category and certified
as a DBE in that category. Please indicate that they are certified in that category. The
certification list is available on the Department’s website on the “Doing Business” menu under
Small Business Enterprises and IL UCP directory http://www.dot.il.gov/ucp/ucp.html#DBE
Directory. The percent of work is computed based on the individual subconsultant’s work effort
in each category.
Firm Name: N/A
Subcontract Amount ($): 0.00
Prequalification Category % of Work DBE Certification
Arch\Engineering, Professional 0.00 541370-Surveying
Arch\Engineering, Professional 0.00 541380-Testing Lab
If more than one subconsultant is being used, attach additional sheets.
NOTE: All final payment requests shall include a completed ATTACHMENT O - DBE Final
Documentation or the complete information on the Consultant's format.
Q. DISCRIMINATION
(Reference: 49 CFR Part 21; FAA AC 150/5100-15A or latest revision)
(Executive Order 11246 of September 24, 1965; 41 CFR Part 60)
The Consultant agrees not to commit unlawful discrimination in employment in Illinois and
further agrees to take affirmative action to ensure that no unlawful discrimination is committed.
R. DUES/FEES TO CLUBS WHICH DISCRIMINATE
(775 ILCS 25/2 Source: P.A. 85-909)
The Consultant of the business entity certifies that it is not prohibited from selling goods or
services to the State of Illinois because it pays dues or fees on behalf of its employees or
agent or subsidizes or otherwise reimburses them for payment of their dues or fee s to any
club which unlawfully discriminates.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 20
S. CONFLICT OF INTEREST
(Public Act 90-0572 Section 50-13)
The Consultant agrees to comply with the provision of the Illinois Public Act prohibiting conflict
of interest and all the terms, conditions and provisions of those Sections apply to this contract
and are made a part of this contract the same as though they were incorporated and included
herein.
T. FELONY CONVICTION
(Public Act 90-5072 Section 50-10)
The Consultant certifies that if he/she or the business entity has been convicted of a felony, at
least five years has passed since the completion of the sentence as of the contract date.
U. ILLINOIS HUMAN RIGHTS NUMBER
The Consultant must have an Illinois Department of Human Rights prequalification number, or
have an application on file with the Illinois Department of Human Rights office at the State of
Illinois Center, Suite 10-100, 100 West Randolph, Chicago, Illinois 60601 (refer to Department
of Human Rights form).
(#IDHR PC-1/IL 442-0010). IDHR #91932-00.
V. EDUCATIONAL LOAN DEFAULT
(5 ILCS 385).
The Consultant certifies that, if this agreement is with an individual or individuals, that he/she
is not in default on an educational loan.
W. DRUG FREE WORKPLACE
(30 ILCS 580).
If the Consultant has 25 or more employees, the following certification shall apply and, by
signing this document, the Consultant certifies as follows:
1. The Consultant certifies that he will provide a drug free workplace in compliance with the
Drug Free Workplace Act ("Act"). Specifically, Consultant certifies he will do the following:
a. Publish a statement:
i. Notifying employees that the unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance, including cannabis, is prohibited
in the Consultants workplace.
ii. Specifying the actions that will be taken against employees for violations of
such prohibition.
iii. Notifying the employee that, as a condition of employment on this agreement,
the employee will:
1) abide by the terms of the statement; and
2) notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than 5 days after such conviction.
b. Establish a drug free awareness program to inform employees about:
i. the dangers of drug abuse in the workplace;
ii. the Consultant policy of maintaining a drug free workplace;
iii. any available drug counseling, rehabilitation, and employee assistance
programs; and
iv. the penalties that may be imposed upon employees for drug violations.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 21
c. Give a copy of the statement described above to each employee engaged in the
performance of the contract and post the statement in a prominent place in the
workplace.
d. Notify the State within 10 days after receiving notice under part (a)(3)(B) above from
an employee or otherwise receiving actual notice of such conviction.
e. Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program by, any employee who is so convicted, as required
by §5 of the Act.
f. Assist employees in selecting a course of action in the event drug counseling,
treatment, and rehabilitation is required and indicate that a trained referral team is in
place.
g. Make a good faith effort to continue to maintain a drug free workplace through
implementation of §3 of the Act.
If an individual, the Consultant further certifies that he will not engage in the unlawful
manufacture, distribution, dispensation, possession, or use of a controlled substance in the
performance of the agreement.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 22
X. CAPACITY TO CONTRACT
(Public Act 90-0572)
The Consultant certifies that the Corporation's certificate of Authority to do business in
Illinois, is in good standing with the Secretary of State's Office.
CERTIFICATION OF CAPACITY TO CONTRACT
Public Act 90-0572 prohibits certain persons and entities from having or acquiring any contract
with the State of Illinois and from having or acquiring any direct pecuniary interests in any
contract with the State of Illinois, whether for materials, services, supplies, prin ting or stationery.
This prohibition does not extend to certain contracts for personal services of a ministerial nature
as provided for in the Act.
(Corporation)
The undersigned, being a duly authorized officer and the duly elected Secretary of
Hanson Professional Services Inc. , a corporation, hereby certify
that they have read Public Act 90-0572 Section 50-13 and that they have checked the records
of the corporation and that no person who is entitled to receive individually more than 7 1/2%
of the total distributable income of the corporation, or together with their spouse or minor child
more than 15% of the total distributable income of the corporation, is (i) an elected State official,
a member of the General Assembly, an appointed State officer, a State employee; (ii) an officer
or employee of the Illinois Toll Highway Authority or of the Illinois Building Authority; or (iii) a
spouse or a minor child of any such enumerated person.
.
Hanson Professional Services Inc.
Corporation Date
BY Robert A. Waller, Vice President
BY Dennis J. Hollahan, Senior Vice President
Printed Name & Title Printed Name & Title
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 23
CERTIFICATION OF CAPACITY TO CONTRACT
Public Act 90-0572 prohibits certain persons and entities from having or acquiring any contract
with the State of Illinois and from having or acquiring any direct pecuniary interests in any
contract with the State of Illinois, whether for materials, services, supplies, printing or stationery.
This prohibition does not extend to certain contracts for personal services of a ministerial nature
as provided for in the Act.
(Partnerships and Non-Corporate Firms and Associations)
The undersigned, being each and every one of the partners/members/associates/(other) of
, hereby
certify on behalf of themselves individually, that they have read Public Act 90-0572 Section 50-
13 and that (i) they are not an elected State official, a member of the General Assembly, an
appointed State officer, a State employee; an officer or employee of the Illinois Toll Highway
Authority or of the Illinois Building Authority; nor a spouse or minor child of any such
enumerated person; or (ii) that they are such an enumerated person but that they are not
entitled to receive individually more than 7 1/2% of the total distributable income of the
partnership/firm/association, or together with their spouse or a minor child more than 15% of
the total distributable income of the partnership/firm/association.
day of , AD, 20
BY BY
Printed Name & Title Printed Name & Title
d/b/a
(Name)
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 24
CERTIFICATION OF CAPACITY TO CONTRACT
Public Act 90-0572 prohibits certain persons and entities from having or acquiring any contract
with the State of Illinois and from having or acquiring any direct pecuniary interests in any
contract with the State of Illinois, whether for materials, services, supplies, printing or stationery.
This prohibition does not extend to certain contracts for personal services of a ministerial nature
as provided for in the Act.
(Individual Consultants)
I, ,
(Name)
hereby certify that I have read Public Act 90-0572 Section 50-13 and I further certify (i) that I
am not an elected State official, a member of the General Assembly, an appointed State officer,
a State employee; (ii) that I am not an officer or employee of the Illinois Toll Highway Authority
or of the Illinois Building Authority; and (iii) that I am not a spouse or a minor child of any such
official, member, officer or employee.
day of , AD, 20
BY
Printed Name & Title
d/b/a
(Name)
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 25
Y. CERTIFICATION REGARDING LOBBYING
(Reference: 49 CFR Part 20, Appendix A)
Certification for Contracts, Grants, Loans and Cooperative Agreements.
The Consultant certifies compliance with Section 319 of Public Law 101-102 and to the best of
his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an Officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying", in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and that all sub -recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, US Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
Z. INTERNATIONAL BOYCOTT
(Applicable to contracts in excess of $10,000):
The Consultant certifies that neither it nor any substantially -owned affiliated company is
participating or shall participate in an international boycott in violation of the provisions of the
U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce
promulgated under that Act. The Consultant makes the certification set forth in Section 5 of
the International Anti-Boycott Certification Act.
AA. NON-APPROPRIATION CLAUSE
Obligations of the State will cease immediately without penalty or further payment being
required in any fiscal year the Illinois General Assembly fails to appropriate or otherwise
make available sufficient funds for payment of this Agreement.
BB. DEBT CERTIFICATION
The Consultant certifies that it, or any affiliate, is not barred from being awarded a contract
under 30 ILCS 500/50-11 and 50-12. The Consultant further acknowledges that the contracting
State agency may declare the contract void if the preceding certification is false or if the
contractor, or any affiliate, is determined to be delinquent in the payment of any debt to the
State during the term of the contract.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 26
CC. GOODS FROM CHILD LABOR ACT
The Consultant certifies in accordance with Public Act 94-0264 that no foreign made
equipment, materials, or supplies furnished to the State under the contract have been produced
in whole or in part by the labor of any child under the age of 12.
DD. QUALIFICATION BASED SELECTION ACT
(Reference: 49 CFR Part 18.36; FAA Order 5100.38; FAA AC 150/5100-14 (latest))
The parties hereby certify that there was compliance with the provisions of the State of Illinois'
Architectural, Engineering and Land Surveying Qualifications Based Selection Act, Chapter 30
ILCS 535 in the procurement of the services covered by this Agreement.
EE. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION
(Reference: 49 CFR Part 29; FAA Order 5100.38)
The Consultant certifies, by submission of this proposal or acceptance of this contract, that
neither it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transac tion by any Federal
department or agency. It further agrees by submitting this Agreement that it will include this
clause without modification in all lower tier transactions, solicitations, proposals, contracts, and
subcontracts. Where the Consultant or any lower tier participant is unable to certify to this
statement, it shall attach an explanation to this solicitation/proposal.
FF. RIGHTS TO INVENTIONS
(Reference: 49 CFR Part 18.36(i)(8); FAA Order 5100.38)
All rights to inventions and materials generated under this contract are subject to regulations
issued by the FAA and the Sponsor of the Federal grant under which this contract is executed.
GG. TRADE RESTRICTION CLAUSE
(Reference: 49 CFR Part 30.13; FAA Order 5100.38)
The Consultant or subconsultant, by submission of an offer and/or execution of a contract,
certifies that it:
1. is not owned or controlled by one or more citizens of a foreign country included in the list
of countries that discriminate against U.S. firms published by the Office of the United States
Trade Representative (USTR);
2. has not knowingly entered into any contract or subcontract for this project with a person
that is a citizen or national of a foreign country on said list, or is owned or controlled directly
or indirectly by one or more citizens or nationals of a foreign co untry on said list;
3. has not procured any product nor subcontracted for the supply of any product for use on
the project that is produced in a foreign country on said list.
Unless the restrictions of this clause are waived by the Secretary of Transportation in
accordance with 49 CFR 30.17, no contract shall be awarded to a Consultant or subconsultant
who is unable to certify to the above. If the Consultant knowingly procures or subcontracts for
the supply of any product or service of a foreign country on said list for use on the project, the
Federal Aviation Administration may direct through the Sponsor cancellation of the contract at
no cost to the Government.
Further, the Consultant agrees that, if awarded a contract resulting from this solicitation, it will
incorporate this provision for certification without modification in each contract and in all lower
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 27
tier subcontracts. The Consultant may rely on the certification of a prospective subconsultant
unless it has knowledge that the certification is erroneous.
The Consultant shall provide immediate written notice to the sponsor if the Consultant learns
that its certification or that of a subconsultant was erroneous when submitted or has become
erroneous by reason of changed circumstances. The subconsultant agre es to provide written
notice to the contractor if at any time it learns that its certification was erroneous by reason of
changed circumstances.
This certification is a material representation of fact upon which reliance was placed when
making the award. If it is later determined that the Consultant or subconsultant knowingly
rendered an erroneous certification, the Federal Aviation Administration may direct through the
Sponsor cancellation of the contract or subcontract for default at no cost to the Government.
Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by this provision. The
knowledge and information of a contractor is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
This certification concerns a matter within the jurisdiction of an agency of the United States of
America and the making of a false, fictitious, or fraudulent certification may render the maker
subject to prosecution under Title 18, United States Code, Section 1001.
HH. BREACH OF CONTRACT TERMS
(Reference: 49 CFR Part 18.36)
Any violation or breach of terms of this contract on the part of the Consultant or their
subconsultants may result in the suspension or termination of this contract or such other action
that may be necessary to enforce the rights of the parties of this agreement. The duties and
obligations imposed by the Contract Documents and the rights and remedies avai lable
thereunder shall be in addition to and not a limitation of any duties, obligations, rights and
remedies otherwise imposed or available by law.
II. BAN ON TEXTING WHILE DRIVING
(Reference: Executive Order 13513)
In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging
While Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving,
December 30, 2009, the Consultant or subconsultant is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted
drivers including policies to ban text messaging while driving when performing any work for, or
on behalf of, the Federal government, including work relating to a grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the
business, such as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks
associated with texting while driving.
The Consultant or subconsultant must insert the substance of this clause on banning texting
when driving in all contracts and subcontracts.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 28
Policies and procedures for procurement of professional services are established in Federal Regulation
Title 49 CFR Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements. The
Airport and Airway Improvement Act (AAIA) of 1982, as amended, serves as the enabling legislation. The
parties agree that these policies and procedures have been followed.
IN WITNESS WHEREOF, the parties hereto have affixed their hand and seals at
Galesburg ,Illinois, this , 2025 .
(city) (date) (year)
ATTEST:
(SEAL)
City of Galesburg
(Sponsor Name)
37-6000875
(Federal Employee's Identification Number)
BY
BY
Printed Name & Title Printed Name & Title
ATTEST:
(SEAL)
Hanson Professional Services Inc.
(Consultant Name)
37-0844717
(Federal Employee's Identification Number)
BY Robert A. Waller, Vice President
BY Dennis J. Hollahan, Senior Vice President
Printed Name & Title Printed Name & Title
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 29
LIST OF ATTACHMENTS
ATTACHMENT A / A1 – PRELIMINARY ASSESSMENT AND SCHEMATIC DESIGN PHASE
SERVICES
ESTIMATE OF COSTS / SALARY EXPENSES
ATTACHMENT B / B1 – DESIGN PHASE SERVICES
ESTIMATE OF COSTS / SALARY EXPENSES
ATTACHMENT C / C1 – CONSTRUCTION PHASE SERVICES
ESTIMATE OF COSTS / SALARY EXPENSES
ATTACHMENT D / D1 – PLANNING AND SPECIAL SERVICES
ESTIMATE OF COSTS / SALARY EXPENSES
ATTACHMENT E – ENGINEERING REPORT (General Guidance)
ATTACHMENT F – RESIDENT ENGINEER’S DIARY (Standard Format)
ATTACHMENT G – COST PLUS FIXED PAYMENT INVOICE (Standard Format)
ATTACHMENT H – LUMP SUM INVOICE (Standard Format)
ATTACHMENT I – EFFORT DETAIL BREAKDOWN (Standard Format)
ATTACHMENT J – TESTING SCHEDULE
ATTACHMENT K – TESTING RATES & COST SUMMARY
ATTACHMENT L – SUMMARY OF PAYROLL BURDEN AND FRINGE COSTS
ATTACHMENT M – SUMMARY OF OVERHEAD AND INDIRECT COSTS
ATTACHMENT N – PROJECT CERTIFICATION
ATTACHMENT O – DBE FINAL DOCUMENTATION
ATTACHMENT P – PROJECT SKETCH
ATTACHMENT Q – PROJECT LETTING SCHEDULE
ATTACHMENT R – OP&P PROGRAM LETTER
ATTACHMENT S – CURRENT IDOT PROVISIONAL PAYROLL BURDEN / FRINGE EXPENSE
AND GENERAL / ADMINISTRATIVE EXPENSE RATE LETTER
ATTACHMENT T – CONSULTANT’S PRELIMINARY ESTIMATE OF PROBABLE
CONSTRUCTION COSTS
ATTACHMENT U – RETAINER AGREEMENT
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 30
ATTACHMENT A
PRELIMINARY ASSESSMENT AND SCHEMATIC DESIGN PHASE SERVICES
ESTIMATE OF COSTS
Category
Amount ($)
1. Direct Salary Costs (ATTACHMENT A-1)
2. Labor and General and Administrative Overhead1
3. Direct Nonsalary Expenses
Lodging2,3
Meals/Per Diem2,3
Transportation2
Materials & Supplies
Printing
CADD time4
Other Costs (excluding outside services)
4. Fixed Payment5
5. Outside Services
Lump Sum
Total Amount Not to Exceed N/A (Rounded Down)
Estimated cost of total professional design phase services from TIP: $ N/A
NOTES:
1/ A letter from IDOT with approval or provisional payroll burden / fringe and general / administrative
expense rates must be attached (ATTACHMENT S) for verification of rates.
2/ Current approved rates established by State of Illinois - Governors Travel Control Board.
3/ Shall not be used in calculation of fixed payment amount.
4/ CADD incorporated into approved overhead and burden rate.
5/ Fixed Payment (Profit) = (14.5%)x[Direct Salary Costs + (OH&B)x(Direct Salary Costs) +
Transportation + Materials & Supplies + Printing + CADD time + Other Costs (excluding outside
services)].
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 31
ATTACHMENT A-1
PRELIMINARY ASSESSMENT AND SCHEMATIC DESIGN PHASE SERVICES
ESTIMATE OF SALARY EXPENSES
Classification* Hours $Rate/Hour Cost ($)
Principal
Sr. Project Manager – ES-VII
Project Manager – ES-VII
Senior Project Engineer – ES-VI
Project Engineer – ES-V
Engineer – ES-III
Senior Electrical Engineer – ES-VIII**
Electrical Engineer – ES-IV
Senior Engineering Technician – T-VII
Engineering Technician – T-IV
Project Administrator – A-V
Administrative Assistant – A-IV
Total - - -
(hours) (average) (total direct salary
costs)
(ATTACHMENT A)
* Classifications may be adjusted as per Consultant’s work force. Rates dated January 2, 2025, unless
otherwise noted.
** Actual rate shown.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 32
ATTACHMENT B
DESIGN PHASE SERVICES
ESTIMATE OF COSTS
Category
Amount ($)
1. Direct Salary Costs 15,521.38 (ATTACHMENT B-1)
2. Labor and General and Administrative Overhead1 25,517.15
3. Direct Nonsalary Expenses
Lodging2,3 0.00
Meals/Per Diem2,3 0.00
Transportation2 336.00
Materials & Supplies 0.00
Printing 0.00
CADD time4 0.00
Other Costs (excluding outside services) 0.00
4. Fixed Payment5 5,999.31
5. Outside Services 0.00
Cost Plus Fixed Payment
Total Amount Not to Exceed 47,373.00 (Rounded Down)
OR
Lump Sum
Total Amount Not to Exceed N/A
Estimated Construction Cost: $ 900,000 (ATTACHMENT T)
Attach a sketch labeled ATTACHMENT P in sufficient detail to clearly delineate the proposed areas of
work.
NOTES:
1/ A letter from IDOT with approval or provisional payroll burden / fringe and general / administrative
expense rates must be attached (ATTACHMENT S) for verification of rates.
2/ Current approved rates established by State of Illinois - Governors Travel Control Board.
3/ Shall not be used in calculation of fixed payment amount.
4/ CADD incorporated into approved overhead and burden rate.
5/ Fixed Payment (Profit) = (14.5%)x[Direct Salary Costs + (OH&B)x(Direct Salary Costs) +
Transportation + Materials & Supplies + Printing + CADD time + Other Costs (excluding outside
services)].
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 33
ATTACHMENT B-1
DESIGN PHASE SERVICES
ESTIMATE OF SALARY EXPENSES
Classification* Hours $Rate/Hour Cost ($)
Principal 2 90.00 180.00
Sr. Project Manager – ES-VII 34 87.05 2,959.70
Project Manager – ES-VII
Senior Project Engineer – ES-VI
Project Engineer – ES-V 114 56.91 6,487.74
Engineer – ES-III 84 41.53 3,488.52
Senior Electrical Engineer – ES-VIII** 26 87.05 2,263.30
Electrical Engineer – ES-IV
Senior Engineering Technician – T-VII
Engineering Technician – T-IV
Project Administrator – A-V 4 35.53 142.12
Administrative Assistant – A-IV
Total 264 58.79 15,521.38
(hours) (average) (total direct salary
costs)
(ATTACHMENT B)
* Classifications may be adjusted as per Consultant’s work force. Rates dated January 2, 2025, unless
otherwise noted.
** Actual rate shown.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 34
ATTACHMENT C
CONSTRUCTION PHASE SERVICES
ESTIMATE OF COSTS
Category
Amount ($)
1. Direct Salary Costs 20,998.47 (ATTACHMENT C-1)
2. Labor and General and Administrative Overhead1 34,521.48
3. Direct Nonsalary Expenses
Lodging2,3 0.00
Meals/Per Diem2,3 0.00
Transportation2 4,872.00
Materials & Supplies 0.00
Printing 0.00
CADD time4 0.00
Other Costs (excluding outside services) 0.00
4. Fixed Payment5 8,756.83
5. Outside Services 120.00
Cost Plus Fixed Payment
Total Amount Not to Exceed 69,268.00 (Rounded Down)
Estimated Number of Calendar Days: 90
Estimated Days of On-Site Resident Engineer Services: 25
NOTES:
1/ A letter from IDOT with approval or provisional payroll burden / fringe and general / administrative
expense rates must be attached (ATTACHMENT S) for verification of rates.
2/ Current approved rates established by State of Illinois - Governors Travel Control Board.
3/ Shall not be used in calculation of fixed payment amount.
4/ CADD incorporated into approved overhead and burden rate.
5/ Fixed Payment (Profit) = (14.5%)x[Direct Salary Costs + (OH&B)x(Direct Salary Costs ) +
Transportation + Materials & Supplies + Printing + CADD time + Other Costs (excluding outside
services)].
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 35
ATTACHMENT C-1
CONSTRUCTION PHASE SERVICES
ESTIMATE OF SALARY EXPENSES
Classification* Hours $Rate/Hour Cost ($)
Principal
Sr. Project Manager – ES-VII 9 87.05 741.06
Project Manager – ES-VII 15 80.88 1,310.36
Senior Project Engineer – ES-VI
Project Engineer – ES-V 80 56.91 4,552.80
Engineer – ES-III 2 41.53 83.06
Senior Electrical Engineer – ES-VIII** 26 87.05 2,263.30
Electrical Engineer – ES-IV
Senior Engineering Technician – T-VII 232 49.41 11,463.12
Engineering Technician – T-IV
Project Administrator – A-V 18 35.53 639.54
Administrative Assistant – A-IV
Total 382 54.97 20,998.47
(hours) (average) (total direct salary
costs)
(ATTACHMENT C)
* Classifications may be adjusted as per Consultant’s work force. Rates dated January 2, 2025, unless
otherwise noted.
** Actual rate shown.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 36
ATTACHMENT D
PLANNING AND SPECIAL SERVICES
ESTIMATE OF COSTS
Category
Amount ($)
1. Direct Salary Costs 1,312.00 (ATTACHMENT D-1)
2. Labor and General and Administrative Overhead1 2,156.93
3. Direct Nonsalary Expenses
Lodging2,3 0.00
Meals/Per Diem2,3 0.00
Transportation2 0.00
Materials & Supplies 0.00
Printing 0.00
CADD time4 0.00
Other Costs (excluding outside services) 0.00
4. Fixed Payment5 502.99
5. Outside Services 0.00
Cost Plus Fixed Payment
Total Amount Not to Exceed 3,971.00 (Rounded Down)
OR
Lump Sum
Total Amount Not to Exceed N/A
NOTES:
1/ A letter from IDOT with approval or provisional payroll burden / fringe and general / administrative
expense rates must be attached (ATTACHMENT S) for verification of rates.
2/ Current approved rates established by State of Illinois - Governors Travel Control Board.
3/ Shall not be used in calculation of fixed payment amount.
4/ CADD incorporated into approved overhead and burden rate.
5/ Fixed Payment (Profit) = (14.5%)x[Direct Salary Costs + (OH&B)x(Direct Salary Costs ) +
Transportation + Materials & Supplies + Printing + CADD time + Other Costs (excluding outside
services)].
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 37
ATTACHMENT D-1
PLANNING AND SPECIAL SERVICES
ESTIMATE OF SALARY EXPENSES
Classification* Hours $Rate/Hour Cost ($)
Principal
Sr. Project Manager – ES-VII 4 87.05 348.20
Project Manager – ES-VII
Senior Project Engineer – ES-VI 2 68.29 136.58
Project Engineer – ES-V
Engineer – ES-III
Senior Electrical Engineer – ES-VIII**
Electrical Engineer – ES-IV
Senior Engineering Technician – T-VII 4 49.41 197.64
Engineering Technician – T-IV 16 35.44 567.04
Project Administrator – A-V
Administrative Assistant – A-IV 2 31.27 62.54
Total 28 46.86 1,312.00
(hours) (average) (total direct salary
costs)
(ATTACHMENT D)
* Classifications may be adjusted as per Consultant’s work force. Rates dated January 2, 2025, unless
otherwise noted.
** Actual rate shown.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 38
ATTACHMENT E
ENGINEERING REPORT (General Guidance)
The Engineering Report is to be prepared by the Consultant and submitted to the Sponsor and/or
Department, if possible, prior to starting Plans and Specifications. The Report shall include, at a minimum,
a discussion of the following elements which are applicable and any other elements deemed necessary by
the Department:
1. Introduction, project overview and consistency with approved ALP, justification, scope,
authorization, funding, required environmental actions and schedule.
2. Investigations and evaluations, including pavement history, PCI information, topographic survey
data, soil sampling and testing, boring logs, CBR test results, subgrade stabilization considerations,
and seasonal frost issues.
3. Pavement design considerations, including pavement types and/or alternates; any unusual design
and reasons therefore, selection of design CBR value, traffic distribution, and reported pavement
strength.
4. Rehabilitation, strengthening and/or overlay work shall be detailed as to the type of work required,
including existing pavement conditions, material selection considerations, thickness design and
economic analysis.
5. Construction features which vary from FAA criteria should be identified including the problem(s)
facts, alternative solutions, and/ or desired solution. Is the desired solution the most economical?
6. Items such as materials sources, soils, drainage, water for construction, cost of land vs.
development, contractor resources, available finances, and stage development. The report should
say how these factors affected the decisions made by the Consultant in the design.
7. Explanation of drainage design criteria including explanation o f drainage districts data iNPUT and
off-site drainage impact on design. Include drainage calculations and modeling.
8. Special considerations for local circumstances such as available material, equipment, contractors,
and airport sponsored events.
9. Consultant's choice of options for the lighting design; similar explanation of choices made for the
drainage, fencing, turfing and marking, including decisions regarding cover crop seeding.
10. Approach conditions which will result from proposed work and comparison with FAA criteria.
11. Analysis of potential RSA determination (if applicable).
12. Development of PCN for runway strengthening and rehabilitation projects.
13. Description of non-AIP work and quantity separation from AIP eligible items.
14. Identify work to be done by others such as utility companies and airports sponsor forces.
15. The Consultant's preliminary estimate of construction costs, fees and expenses shall be included.
16. A discussion of project safety concerns (per guidance explained in FAA AC 150/5370-2F (or
current) Operational Safety on Airports during Construction) shall be included.
17. A discussion of project phasing / sequencing and estimate of construction calendar days shall be
included.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 39
ATTACHMENT F
Resident Engineer’s Diary
Airport: Date:
Contractor: IL Project No.: SBG Project
No.:
Temperature
:
˚F
Wind: Weather Conditions:
Status: Active Suspended Jobsite Conditions: Workable Non-workable
Controlling Item:
Workforce
Consultant (# of people, hours):
Contractor (# of people, equipment, hours):
Daily Work
Pay items / General Location:
Instructions to Contractor / Unusual Events:
Verbal Approvals (official & item):
Additional Work (change order, etc.):
Official Visitors:
Materials Deliveries (material, quantity, quality) / Testing (test, location, corrective action):
Other:
Calendar Days: Awarded DBE Onsite? (yes or no)
Charged Own forces used? (yes or no)
Remaining Own equipment used? (yes or no)
Submitted
By:
Firm: Date:
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 40
ATTACHMENT G
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 41
ATTACHMENT H
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 42
ATTACHMENT I
EFFORT DETAIL BREAKDOWN (Standard Format)
Page of Pages
Airport:
Illinois Project No.
Federal Project No.
Invoice No.
Date:
ENGINEERING COSTS BREAKDOWN
Agreement
Paragraph
Governing
Services
Service
Performed
Date
Performed
Employee’s
Name and
Classification
Hours Rate Amount
Total
ENGINEERING FIRM
Name
Address
Prepared By
Date
NOTE:
This format is for general information; however the consultant’s format containing the essential data may
be acceptable.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 43
ATTACHMENT J
TESTING SCHEDULE
Testing Schedule - anticipated for the Preliminary Assessment and Schematic Design, Design and
Construction phases of the project.
Description Approximate Number
ASTM D 421, Particle Size Analysis
ASTM D 2217
ASTM C 422
ASTM D 698, Moisture-Density Relations of Soil
ASTM D 1557
ASTM D 427, Shrinkage Factors of Soil
ASTM D 2434, Permeability of Granular Soils
AASHTO T 194, Determination of Organic Materials in Soils by Wet
Combustion
ASTM D 1883, Bearing Ratio of Laboratory Compacted Soil
AASHTO T 222, Modulus of Soil Reaction
ASTM D 2487, Soil Classification “Unified System”
ASTM D 2113, Soil Borings
ASTM C 207, Hydrated Lime
ASTM C 131, Abrasion
ASTM C 88, Soundness
ASTM D 946, Penetration
ASTM D 3381, Viscosity
ASTM D 1559, Marshall Method
ASTM C 136, Gradation
ASTM D 2172, Extraction and Gradation
ASTM D 2726, Bulk Specific Gravity
ASTM D 2041, Maximum Theoretical Specific Gravity
ASTM D 2950, Nuclear Density
ASTM C 117 Washed Aggregate Sample
ASTM D 4318, Liquid Limit, Plastic Limit, Plasticity Index
ASTM C 127, Absorption and Specific Gravity
ASTM C 128
ASTM C 566, Moisture Content
ASTM C 31, PCC Test Cylinders 4
ASTM C 141, Slump
ASTM C 231, Air Content
ASTM C 78, Flexural Strength
ASTM C 138, Yield, Cement Content
ASTM D 412, Rubber in Tension
ASTM D 1664, Striping Test
The testing form shall be adjusted to the specific project. The consultant shall not assume IDOT will
provide any testing and inspections. Payment for these services shall be at the rates established in
ATTACHMENT K. - TESTING RATES & COST SUMMARY.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 44
ATTACHMENT K
TESTING RATES & COST SUMMARY
DESCRIPTION OF TEST ESTIMATED COST PER
TEST
NUMBER
REQUIRED TOTAL $
Concrete Cylinders $30 4 $120
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 45
ATTACHMENT L (Optional)
SUMMARY OF PAYROLL BURDEN AND FRINGE COSTS
% of Direct
Productive
Payroll
Federal Insurance Contributions Act (FICA) 12.63
State and Federal Unemployment Compensation 0.41
Worker's Compensation Insurance 0.36
Paid Holidays, Vacation, Sick Leave, and Jury Duty 18.23
Severance Pay 0.14
Incentive Compensation 14.97
Pension and Retirement Benefits 13.07
Employee Group Insurance 14.99
Total Payroll Burden and Fringe Benefit Costs 74.80
NOTE:
A letter from IDOT with approval or provisional payroll burden / fringe and general / administrative
expense rates must be attached (ATTACHMENT S) for verification of rates.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 46
ATTACHMENT M (Required)
SUMMARY OF OVERHEAD AND INDIRECT COSTS
% of Direct
Productive
Payroll
Indirect salaries 49.31
Occupancy expenses – rent, utilities, and maintenance 9.53
Business insurance 2.53
Depreciation – furniture, fixtures, and building 1.33
Reproduction and printing costs 0.11
Office supplies and postage 0.90
Telephone 0.18
Computer Expenses 14.36
Legal and Accounting Services 0.84
Employees travel expenses 0.69
Services and consultant fees 1.76
Training and educational non-salary expenses (professional development) 2.20
Fees, licenses, dues, publications (technical and professional) 1.11
Equipment rental 0.07
Taxes except Federal Income Tax 1.86
Business development and Marketing expenses 0.39
Recruiting and relocating expense 1.07
Vehicle costs 0.37
Survey, material testing, and engineering supplies 0.21
Other indirect expenses 0.17
Gain/Loss of disposition of assets 0.00
Facilities capital cost of money 0.61
General and Administrative Overhead Expenses 89.60
TOTAL OVERHEAD (Sum of Attachment L + Attachment M Values) 164.40
NOTE: A letter from IDOT with approval or provisional payroll burden / fringe and general / administrative
expense rates must be attached (ATTACHMENT S) for verification of rates.
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 47
ATTACHMENT N
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 48
ATTACHMENT O
DBE FINAL DOCUMENTATION
Prime Consultant DBE Subconsultant
Name Name
Address Address
Telephone Telephone
Subject Contract Amounts
Airport Consultant Contract Amount
Illinois Project No. DBE Contract Amount
Federal Project No DBE Participation (%)
This documentation verifies the services provided and the amount paid to the DBE Subconsultant on the above
captioned contract. The undersigned certifies that the services reported herein were executed by the DBE, that
the DBE actually provided the services and that the services reported herein conform to the services reported in
the approved Professional Services Agreement together with any amendments approved by the Sponsor and/or
Division as applicable.
Description of Service Provided Contract Amount Amount Paid Difference (+/-)
1.
2.
3.
4.
5.
6.
Totals
DBE Contract amount has been met or exceeded [ ] Yes [ ] No (check one).
DBE Contract amount not met – Shortfall $ (documentation explaining shortfall attached).
Prime Consultant DBE Subconsultant
Print Name Print Name
Title Title
Signature Signature
Date Date
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 49
ATTACHMENT P
PROJECT SKETCH
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 50
ATTACHMENT Q
PROJECT LETTING SCHEDULE
PROJECT TO BE LOCAL LET
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 51
ATTACHMENT R
OP&P PROGRAM LETTER
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 52
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 53
ATTACHMENT S
CURRENT IDOT PROVISIONAL PAYROLL BURDEN / FRINGE EXPENSE AND GENERAL /
ADMINISTRATIVE EXPENSE RATE LETTER
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 54
ATTACHMENT T
CONSULTANT’S PRELIMINARY ESTIMATE OF PROBABLE CONSTRUCTION COSTS
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 55
IDOT Division of Aeronautics
Standard A/E Agreement 2012-01
Effective 06-30-2012
Page 56
ATTACHMENT U
RETAINER AGREEMENT
(SEE NEXT PAGE)
Date:25-9014
TOTAL $3,763.52
LIABILITY FUND
EMERGENCY ASSISTANCE
TOWN FUND
GENERAL ASSISTANCE FUND
IMRF FUND
$0.00
$0.00
TOWN OF THE CITY OF GALESBURG
SOCIAL SECURITY & MEDICARE FUND
$166.00
$3,597.52
$0.00
$0.00
June 2, 2025 Agenda Number: