HomeMy WebLinkAbout10062025 City Council Packet55 W. TOMPKINS STREET
GALESBURG, IL 61401
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City Council Agenda
October 6, 2025
City Council Meeting Agenda
City Council Chambers
October 6, 2025
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Approve Minutes from September 16, 2025
Oath of Office Swearing-in First Ward City Council Appointee
Roll Call
Presentation Autumn Scott & Eric Johnson - Carl Sandburg College,
Galesburg Promise Program
Public Comment
Consent Agenda #2025-19
25-2027 Resolution Main Street Closure for Treat Street
25-2028 Resolution Cede 2025 Private Activity Authority to the Quad Cities
Regional Economic Development Authority
25-2029 Resolution Funding for IDOT Joint Funding Agreement
25-4058 Approve Extension of Five-year Banking Services Contract with CBI
Bank & Trust
25-8018 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
25-2030 Resolution Authorization to Purchase 345-363 East South Street
Bids, Petitions and Communications
25-3041 Bid Bunker Links Golf Cart Path Installation and Resurfacing
25-3042 Bid Purchase of Class 7 Dump Truck Cab Chassis
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
City Manager’s Report
Galesburg 2025 Trick or Treat Hours:
Friday, October 31 – 5:00 p.m. – 8:00 p.m.
Miscellaneous Business (Agreements, Approvals, Etc.)
25-4059 Approve Generator Maintenance Agreement for Water Division
25-4060 Approve IDOT Joint Funding Agreement
25-4061 Approve IDOT Agreement for Airport Parking Lot & Entrance Road
25-4062 Approve First Amendment to Revolving Loan with Jupiter Machine
Tool, Inc.
25-4063 Approve Worker’s Compensation Agreement
Town Business
25-9023 Approve Bills
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
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CITY COUNCIL MEETING
City Manager’s Report
October 6, 2025
CONSENT AGENDA #2025-19
Item 25-2027 Main Street Closure for Treat Street
Staff recommend approval of a resolution authorizing the temporary closure of Main Street (U.S.
150) from Chamber Street to the east side of the Public Square on Saturday, October 25, 2025,
from 10:00 a.m. to 1:30 p.m. for the annual Treat Street event. Because Main Street is a state
route, the Illinois Department of Transportation (IDOT) requires a Council-approved resolution
for temporary closure. A detour will be posted using Seminary and Ferris Streets. Street Division
staff will manage all signage and barricades. Costs are covered within the existing Street Division
budget.
Item 25-2028 Cede 2025 Private Activity Authority to the Quad Cities Regional Economic
Development Authority
Staff recommend approval of a resolution ceding the City’s 2025 private activity bond volume
cap of $3,803,150 to the Quad Cities Regional Economic Development Authority (QCREDA). The
City previously reserved its 2025 bonding authority through Council action on April 7, 2025, in
order to retain the volume cap for potential use. As no eligible project has materialized, and to
avoid forfeiting the authority to the Governor’s Office, staff propose ceding the cap to QCREDA.
The City has done so in past years. QCREDA, established by the Illinois General Assembly, serves
as a regional issuer of tax-exempt private activity bonds for member counties, including Knox
County. These bonds provide financing advantages for manufacturers or developers of affordable
or senior housing by allowing access to lower interest rates. Any project financed through the
City’s volume cap must meet applicable IRS requirements. There is no budget impact.
Item 25-2029 Funding for IDOT Joint Funding Agreement
Staff recommend approval of a resolution appropriating the City’s local share of preliminary
engineering costs for the E. Main Street project, as required by the Illinois Department of
Transportation (IDOT). The project scope includes installation of a shared use path, ADA-
compliant sidewalks, green space buffers, new concrete curb and gutter, and upgraded ADA-
compliant crosswalk markings and pedestrian signals from Grand Avenue to Walnut Street. The
proposed resolution appropriates $94,406 in local matching funds in accordance with the IDOT
Joint Funding Agreement, also under consideration at this meeting (Agenda Item 25-4060).
Funding will be provided through the Motor Fuel Tax (MFT) Fund (Fund 011). There are sufficient
funds available, and no budget amendment is required.
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Item 25-4058 Extension of Five-year Banking Services Contract with CBI Bank & Trust
Staff recommend a five-year extension of the City’s banking services contract with CBI Bank &
Trust (formerly F&M Bank), which has provided no-cost service since 2015. Services include ACH
transactions, payroll, wire transfers, and custodial support for investment safekeeping at a rate
of 0.10 basis points monthly. CBI offers a competitive interest rate tied to the Fed Funds Rate
minus five basis points, with a minimum of 0.20%. The City currently earns approximately
$30,775 per month in interest, with no service charges. The extension maintains current terms
with no added cost.
Item 25-8018 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 25-2030 Authorization to Purchase 345-363 East South Street
Staff recommend approval of a resolution to purchase 363 E South Street for $150,000.
The property is adjacent to a City-owned parking lot at 280 S Seminary Street and other parcels
on the same block. The seller has requested a 45-day access period following Council approval to
dismantle and remove a steel-framed building for reuse. This work must be completed by
November 21, 2025, after which the City will proceed with demolition of any remaining structures
to prepare the site for future development. Funding is available through Tax Increment Financing
District #4 (Fund 049).
BIDS, PETITIONS AND COMMUNICATIONS
Item 25-3041 Bunker Links Golf Cart Path Installation and Resurfacing
Staff recommend approval of a contract with LuAva Inc. for cart path improvements at Bunker
Links Golf Course, focusing on the section near hole 17, in the amount of $55,000. Three areas
were identified for repair in 2025: hole 1, hole 17, and hole 16 to 17. LuAva submitted the low
base bid of $82,900, which exceeded the project budget. Staff evaluated itemized costs and
determined that completing the hole 17 section—comprising approximately 600 feet of new and
resurfaced path—would provide the greatest benefit at this time. Work is expected to begin in
October and take approximately 10 days, weather permitting. Remaining sections will be
reevaluated for future completion. Funding is available in the Park and Recreation Fund (Fund
019).
Item 25-3042 Purchase of Class 7 Dump Truck Cab Chassis
Staff recommend approval of a bid from Truck Centers Inc. (Morton, IL) for the purchase of a
2026 Freightliner 108SD Plus cab/chassis, including trade-in, for a total cost of $88,954. Although
scheduled for replacement in 2026, the bid was issued early due to high demand and extended
lead times. Four bids were received; Truck Centers submitted the low bid of $100,954, offering
$12,000 for trade-in of a 2008 International Workstar with plow and spreader. The cab/chassis
will be delivered by the end of 2025, after which a separate bid will cover installation of the dump
body, plow, and salt spreader. The trade-in unit will be surrendered once the new vehicle is
complete and in service. Funding is available in the Vehicle Replacement Fund (Fund 058).
___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 4
CITY MANAGER’S REPORT
Trick or Treat hours in Galesburg: Friday, October 31, 2024, 5:00 – 8:00 p.m.
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 25-4059 Generator Maintenance Agreement for Water Division
Staff recommend approval of a three-year maintenance agreement with Altorfer Power Systems
for $15,960 annually, beginning October 2026. The Water Division operates four emergency
standby generators—three diesel units and one natural gas engine—located at the well field,
water treatment plant (Oquawka), and a Galesburg pumping station. Routine maintenance by a
qualified Caterpillar technician is essential to ensure reliability during power outages. Altorfer,
the City’s current provider, is familiar with all four units. The agreement includes two scheduled
service visits per year per unit, with a six-month warranty on parts and labor. Funding is available
in the Water Division Budget (Fund 061).
Item 25-4060 IDOT Joint Funding Agreement
Staff recommend approval of a Joint Funding Agreement with the Illinois Department of
Transportation (IDOT) for preliminary engineering on East Main Street from Grand Avenue to
Walnut Street. The project includes a protected shared use path, ADA-compliant sidewalks, green
space buffers, curb and gutter, and upgraded pedestrian signals and crosswalks. Council
previously approved an agreement with Terra Engineering for this work on May 5, 2025. The Joint
Funding Agreement allows the City to receive federal reimbursement through $243,000 in HSIP
funds and $269,620 from the City’s federal STU allotment. The local share of $94,406 will be
funded through the Motor Fuel Tax Fund (Fund 011). Sufficient funds are budgeted in 2025, with
additional funds to be included in the 2026 budget.
Item 25-4061 IDOT Agreement for Airport Parking Lot & Entrance Road
Staff recommend approval of a grant agreement with the Illinois Department of Transportation
(IDOT) for improvements to the airport entrance road and parking lot. The project includes
resurfacing the lot, expanding parking capacity, and constructing a reconfigured entrance. These
improvements were identified by City staff and Hanson Engineering as a strong fit for Rebuild
Illinois funds, which target projects unlikely to receive federal support. Council approved the
engineering agreement on April 23, 2025. The project was bid through the State’s letting process,
with Gunther Construction, a division of UCM, Inc., submitting the low bid of $316,724.26. The
State will cover 90% of design & construction costs ($391,500), and the City will fund the
remaining 10% ($43,500). Work is expected to begin this fall or early spring. The City’s share will
come from the Utility Tax Fund (Fund 059); the State’s share will be reimbursed through the
Grants Fund (Fund 013).
Item 25-4062 First Amendment to Revolving Loan with Jupiter Machine Tool, Inc.
Staff recommend approval of the First Amendment to extend the maturity date of the City’s
revolving loan agreement with Jupiter Machine Tool, Inc. to February 23, 2026. Originally
approved in April 2018, the loan included a balloon payment due June 1, 2025. Midwest Bank, a
co-lender, has extended its loan maturity date, and the City, Jupiter Machine Tool, and Midwest
Bank have worked collaboratively on restructuring options. Jupiter has remained current on all
payments. The extension supports Jupiter’s ongoing business restructuring while maintaining
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loan security. The loan balance due at extension’s end will be $596,505.05. No negative impact
on the City’s budget is anticipated.
Item 25-4063 Worker’s Compensation Agreement
Staff recommend approval of a settlement agreement resolving a workers’ compensation claim
for an injury sustained in September 2024. In exchange for a release of claims, Mr. Ingles will
receive $21,826.80. Funding is available in the Risk Management Fund (Fund 078).
TOWN BUSINESS
Item 25-9023 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
September 15, 2025
6:00 p.m.
Called to order by Mayor Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Wendel Hunigan, Evan
Miller, Dwight White, Heather Acerra, Greg Saul, and Steve Cheesman, 7. City Manager Eric
Hanson, City Attorney Dan Alcorn, and City Clerk Kelli Bennewitz. Vacant: Council Member,
Ward 1, following the resignation of Council Member Bradley Hix, effective August 31, 2025.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Bonnie Ericson gave the invocation.
Council Member White moved, seconded by Council Member Acerra, to approve the minutes of
the City Council’s regular meeting from September 2, 2025.
Roll Call #2:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
PUBLIC COMMENT
Michael Bennett, Executive Director of the VNA, addressed the Council and expressed his
gratitude to several Council Members who met with him individually. He noted that possibly his
previous discussions may not have fully conveyed the depth of his passion for the VNA, but he
emphasized his role as an advocate for seniors in the community, highlighting VNA's
century-long commitment to Knox County elders. He outlined VNA's current impact, noting the
delivery of 3,400 meals monthly, incurring $22,000 in food costs alone. He explained that the
VNA must raise approximately $120,000 locally each year to unlock $700,000 in federal funding.
Mr. Bennett stated that the VNA is requesting a $50,000 yearly commitment from the City of
Galesburg to provide a stable financial base and assure that Knox County seniors will not be
forgotten. He presented over 850 signatures from community members who support the VNA
and believe in the importance of senior care and stability. He hoped the Council would join the
community in supporting seniors, and urged them to make a decision that reflects leadership
and a lasting legacy for Galesburg.
September 15, 2025 Page 1 of 11
Debbie Sugai, President of the Galesburg Historical Society, addressed the Council regarding the
Churchill Middle School building, now owned by Rob Benedict, and the church bell which was a
gift to Churchill from Mrs. Rose Hoben. She noted that the plaque for the bell is in possession
of the Historical Society, who acquired the bell earlier this year. The group proposes to remount
the bell at the original site of the Churchill Junior High School, located on the corner of Broad
and Simmons Streets. Mr. Benedict has expressed strong support for this idea and wishes to be
involved in the project. Ms. Sugai assured the Council that the City would not incur any cost for
this project, as the Historical Society will fully manage and fund it. While the logistics are still
being worked out and the project will not start for a while, she wanted to come before the
Council as a crucial first step is obtaining approval from the City to place the bell.
Mark Kelly addressed the Council and urged them to continue and expand financial support for
the VNA, which is crucial for them to secure federal funding, prevent major service disruptions,
and ensure that community neighbors are not left behind. He acknowledged the City and
County's past support for the VNA and highlighted the local match requirements for funding.
He feels that cutting VNA funding without adequate time to secure alternative matching funds
would be deeply unfair and harmful. Many VNA programs are planned on a yearly basis, and
without sufficient funding, they may be unable to deliver essential services such as meals and
counseling.
Mr. Kelly warned that if the VNA cannot provide its services, caregiver burdens would increase,
as family members might have to step in without the respite VNA programs offer. Seniors might
require more intensive interventions, potentially leading to increased hospitalization,
commitment to assisted living facilities, greater isolation, poor nutrition, and deteriorating
health. He also believes that any City investment in the VNA would yield a return, as increased
federal dollars brought into the community benefit everyone. He stated that the City has a
moral obligation to support the dignity and independence of seniors. He pointed out that if the
VNA funding is cut, other local services, such as emergency services, hospitals, and County
social services, would experience burdens.
Catherine Packingham, agency director for a local small business, addressed the Council. Her
business employs 77 caregivers and serves 84 seniors in Galesburg and surrounding areas. She
stated she has been working with the VNA for approximately five months and has witnessed
their extensive reach and positive impact on the community. She emphasized her dedication to
caring for seniors throughout her life, and advocated for City funds to be allocated to senior
care. She explained that while her company is for-profit, there are limitations to the services
they can provide, such as meals or specific types of care. In these instances, she relies on
organizations like the VNA to supplement the care for seniors. She thanked the Council and
stressed the importance of preventing the community's most vulnerable members from failing.
Reverend Vince Marolla addressed the Council and City leadership regarding funding for the
VNA. The VNA accepts donations but does not charge for its services, and no one is turned away
due to inability to pay. For two years, VNA Director Michael Bennett has sought necessary
funding to continue the organization's community service. He stated that funding the VNA is not
September 15, 2025 Page 2 of 11
just about money, but about compassion for those in need, and a commitment from elected
leaders to address the needs of the vulnerable.
Reverend Marolla stated that despite the claims of insufficient funds, he believes the City
possesses ample financial resources to allocate funding to the VNA. He questioned whether the
commitment to the vulnerable was present, noting that the Council voted to give another
non-profit over $900,000. He also stated that this organization received subsidies but offers
limited membership and programming only to paying members. The VNA serves everyone in
need throughout the community and he reminded the Council that the City had historically
assisted in funding this organization. He stressed that the needs of those that the VNA serves
are vital for a healthy community.
Shirley Chu addressed the Council as a daughter, mother, business owner and a Galesburg
community member. She stated that Galesburg adopted her as its own after she immigrated to
this country and shared her sadness about the potential loss of rights and privileges for seniors.
She noted that 80% of her restaurant's customers are seniors and she does what she can to
support them. She suggested that if 50 businesses in town would contribute $200-$300
annually, it would be beneficial; however, she recognized this might not be a shared sentiment
and urged the Council to assist the seniors.
CONSENT AGENDA #2025-18
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
25-8017
Approve bills in the amount of $932,075.85 and advance checks in the amount of $293,760.66.
Council Member Saul moved, seconded by Council Member Acerra, to approve Consent Agenda
2025-18.
Roll Call #3:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
25-1016
Special Ordinance on first reading authorizing the Purchasing Agent to sell retired and
confiscated items, or abandoned property, through an online public auction service.
Council Member Miller moved, seconded by Council Member Saul, to suspend the rules and
advance 25-1016 to final reading.
Roll Call #4:
September 15, 2025 Page 3 of 11
Ayes: Council Members Miller, White, Acerra, and Saul, 4.
Nays: Council Members Hunigan and Cheesman, 2.
Absent: None
Chairman declared the motion carried.
Council Member Miller moved, seconded by Council Member Acerra, to approve Special
Ordinance 25-630 on final reading authorizing the Purchasing Agent to sell retired and
confiscated items, or abandoned property, through Purple Wave, an online public auction
service.
The City Manager clarified that auction details will be available on social media and the City's
website. The “Notify Me” option on the website also allows individuals to receive auction
notifications.
Council Member Miller explained his motion to move this to a second reading, noting that much
of the surplus consists of items such as file cabinets, dump trucks, and police cars, and noted
the recurring issue of storing these items. He suggested expediting the disposal of this surplus
equipment, ideally before winter, which would alleviate challenges associated with snow
plowing in areas where vehicles and other equipment are currently stored.
Council Member Cheesman expressed his respect for Council Member Miller and those who
supported the motion, but he believes that while there are instances where he has voted to
move items directly to a final reading, many items are scheduled for both first and second
readings for a crucial reason: to allow the public sufficient time for due diligence. This process is
not about the Council, but about allowing the public to gather information, explore issues
further, or conduct additional research. In this situation, he feels the public should have the
additional time and will be voting no to proceed to a second reading.
Roll Call #5:
Ayes: Council Members Hunigan, Miller, White, Acerra, and Saul, 5.
Nays: Council Member Cheesman, 1.
Absent: None
Chairman declared the motion carried.
25-2026
Council Member Hunigan moved, seconded by Council Member White, to approve Resolution
25-23 authorizing the acceptance of ownership of 1970 East Main Street and a license
agreement allowing temporary access for the prior owner to remove personal property prior to
demolition.
Roll Call #6:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
September 15, 2025 Page 4 of 11
Council Member Cheesman expressed appreciation for the Council and Administration's urgent
approach to addressing these issues. He noted that while procedural steps often cause delays, it
is beneficial for everyone to see these matters resolved. Council Member Hunigan agreed and
stated that the City is taking the blighted property and making it safe for the community.
BIDS, PETITIONS, AND COMMUNICATIONS
25-3039
Council Member Miller moved, seconded by Council Member Acerra, to approve the bid
submitted by TW Gunworks in the amount of $57,729.96 for the purchase of firearms and
accessories for the Galesburg Police Department.
Chief Legate clarified that the Department will provide officers with red dot optic sights and the
necessary training, should they choose to utilize them on their issued firearms. Some officers
currently have these optic sights on their firearms.
Roll Call #7:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
25-3040
Council Member Miller moved, seconded by Council Member White, to approve the proposal
submitted by K-Com Technologies, Inc., in the amount of $29,500 for the installation and
conduits on various communication and water towers in the City of Galesburg.
Roll Call #8:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
25-4055
Council Member Acerra moved, seconded by Council Member Cheesman, to approve Budget
Adjustment #1 for the budget year ending December 31, 2025.
City Manager Hanson clarified that the City typically does this process once or twice annually
and explained that while staff strive to anticipate all expenses, unforeseen grants, or
unanticipated expenditures, occasionally arise. These adjustments account for anticipated and
approved expenses, including items ordered late in 2024 that were approved by the Council but
September 15, 2025 Page 5 of 11
not expended until this year. This is an action to officially reconcile items that have already
received Council approval, ensuring budget alignment for year-end closure.
Roll Call #9:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
25-4056
Council Member Cheesman moved, seconded by Council Member Hunigan, to approve a
Facade Grant Agreement with One Percent Better, LLC, in an amount not to exceed $18,525.70
or 50% of the actual final project costs, which is less.
Roll Call #10:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
25-4057
Council Member Cheesman moved, seconded by Council Member Acerra, to approve a Major
Project Grant Agreement with Thrushwood Farms Quality Meats, Inc. in an amount not to
exceed $100,000.
Roll Call #11:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
Council Member Cheesman acknowledged Ken Springer, City Manager Hanson, and all involved
with this project and added that this is the most substantial economic development for the City
and community in a long time. Thrushwood Farms is highly respected with local ownership and
noted the Orange Cup agreement as well, and believes the City will see long-term benefits from
both projects.
City Manager Hanson noted that the Maytag location should be operational by October 1st and
anticipate hiring for this location to begin this fall. Council Member Acerra added that this
project highlights the critical need for housing and knows that staff are working on this
initiative. She noted that she is committed to promoting housing development, which is vital for
supporting job growth.
25-6005
Council Member Miller moved, seconded by Council Member White, to approve the
appointment of Angelica Mangieri to fulfill the remainder of Ward One Council Member until
2027.
September 15, 2025 Page 6 of 11
Council Member Cheesman expressed his support for Mrs. Mangieri's appointment to the
Council and had a positive conversation with her last week. He was impressed by her willingness
to listen, learn, and contribute, and believes that she will be a valuable member.
Council Member Miller stated that he had a productive meeting with Mrs. Mangieri, which
focused on City business, including strategic planning initiatives, and he fully supports her
appointment.
Mayor Schwartzman noted that this is his third time presenting a nominee for a Council
vacancy, and commended the Council's thorough attention and due diligence to the matter. He
feels that their collaborative efforts have fostered an environment of open communication and
teamwork. He feels that Mrs. Mangieri will be a valuable asset to the Council and instrumental
in advancing the City's progress.
Roll Call #12:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
Council Member Saul moved, seconded by Council Member Miller, to sit as the Town Board.
The motion carried.
TOWN BUSINESS
25-9022
Trustee Saul moved, seconded by Trustee Miller, to approve Town bills and warrants to be
drawn in payment of same.
Fund Title Amount
Town Fund $13,854.93
General Assistance Fund $10,431.57
IMRF Fund $3,752.05
Social Security/Medicare Fund $4,028.79
Liability Fund
Audit Fund
Total $32,067.34
Roll Call #13:
Ayes: Trustees Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
Trustee White moved, seconded by Trustee Miller, to resume as the City Council. The motion
carried.
September 15, 2025 Page 7 of 11
CLOSING COMMENTS
Council Member White stated that he has a picture of himself next to the Churchill bell. He’s
glad the Historical Society plans to move it and believes the City will be helpful. He was also
pleased that the weapons are being purchased from a Galesburg company.
Council Member White also reported that today is September 15th, and on this day in 1963,
four African American schoolgirls were killed in a bombing at the 16th Street Baptist Church in
Birmingham, Alabama. Addie Mae Collins, Denise McNair, Carole Robinson, Cynthia Wesley,
were the victims. This was three weeks after Martin Luther King's “I Have a Dream” speech and
three months after Medgar Evers' assassination in Jackson, Mississippi, which was an act of
racial violence during the Civil Rights Movement. Two of the murderers are now deceased, one
of whom died in prison for the crime, and two were indicted.
On the morning of the bombing, a white man was observed exiting a vehicle and placing a box
under the steps of the 16th Street Baptist Church. Soon after, the bomb detonated, killing
Denise McNair (11), Addie Mae Collins (14), Carole Robinson (14), and Cynthia Wesley (14). The
four girls had been attending Sunday school classes in the church. Additionally, 22 other people
were injured in the blast. He added that Civil Rights activists blamed George Wallace, the
governor of Alabama, for the killings. Nicknamed “Bombingham,” the city had endured over 40
bombings since World War One. A week after the bombing, Wallace had told the New York
Times that to stop integration, Alabama “needed a few first-class funerals.”
Council Member White stated that a witness identified Robert Chambliss, a member of the Ku
Klux Klan, as the man who placed the bomb. He was arrested and charged with murder and
possessing 122 sticks of dynamite without a permit. In October 1963, Chambliss was found not
guilty of murder, but received a $100 fine and a six-month jail sentence for having the dynamite.
The case remained unsolved until the Attorney General of Alabama requested the original FBI
files on the case and discovered that the organization had accumulated substantial evidence
against Chambliss that had not been used in the initial trial.
On May 18, 2000, the FBI announced that the 16th Street Baptist Church bombing had been
carried out by a splinter group of the Ku Klux Klan, the Cahaba Boys. It was claimed that four
men—Chambliss, Herman Cash, Thomas Blanton, and Bobby Cherry—were responsible for the
crime. Cash was deceased, and Blanton and Cherry were arrested. Both have since been tried
and convicted.
Council Member White emphasized the current issues of murder and violence in the country,
stating that they must cease and that all individuals should treat each other humanely. He
expressed concern that failure to do so would lead to the disintegration of society, the nation,
and the country, and stressed the necessity of ending partisan rhetoric.
Council Member Acerra stated that after Council Member White’s remarks, she felt it was
important to recognize that we need to see the spark of God in everyone and be kind to each
other. There have been horrible things happening of late, and people are refusing to see
September 15, 2025 Page 8 of 11
humanity in one another. She noted that there is a lot to be proud of with regard to Galesburg,
and added that she had a fantastic time this weekend, enjoying the downtown. She thinks that
the work being done downtown looks incredible, including the sidewalks and landscaping. She
also had a chance to visit the new Fisk Bier and Wine, and highly recommends it. She saw Mama
Mia at the Orpheum Theater, the jewel of downtown and noted that the Theater just received a
preservation grant. She expressed that our community has a lot to be proud of and feels that
Galesburg has kind and caring people.
Council Member Greg Saul also expressed his concern that discussions have become too
extreme and questioned the idea that one should "die for what you believe in”. He believes
people are too easily offended by others' opinions, suggesting that while individuals have a right
to voice their views, some take it too far. He stated that he recently turned 68, and has felt a
significant and negative shift in interactions within society.
Council Member Cheesman offered his agreement with Council Member White and that these
things have to stop. He noted that we can all control our own actions, and that's where we need
to start being accountable. He thanked the seniors who are vital to the community's success,
having built its foundation, and noted that ensuring their well-being has always been one of his
top priorities. He added that Thrushwood Farms and Orange Cup, local businesses, are the
economic backbone of our community. He stressed the need to support their success, as they
contribute significantly to Galesburg.
Council Member Cheesman also highlighted resources for staying informed about City business,
specifically mentioning WGIL’s morning program with Jay Redfern, which incorporates City
Manager Hanson. He commended their ability to explain City Council meetings and other topics
in depth, making it a valuable source of information. He commended the collaborative spirit
within the City Council, acknowledging that disagreements are natural but that the focus
remains on finding common ground and achieving positive outcomes for the community.
Council Member Hunigan stated that an involved electorate is critical for the health and vitality
of our community, and thanked a coalition of nine constituents from his Ward for their
willingness to attend a meeting with City Manager Hanson. This discussion focused on critical
issues facing the Ward, including significant concerns about deteriorating and vacant properties,
abandoned cars, speeding vehicles, illegal burning, excessive noise, and landlords neglecting
property maintenance. He added that poorly maintained properties negatively impact property
values, reduce government revenue, increase crime, pose fire risks, and perpetuate a cycle of
decay. He thanked the City Manager for facilitating the session and involving key staff and
Administration.
Council Member Hunigan also announced that he would be attending his first Illinois Municipal
League Conference in Chicago from September 18th to the 20th, along with over 2,000 other
elected officials. He hopes to find visionary city planners or officials who can offer ideas for
renovating the abandoned Weston School site on Mulberry Street, and thanked the taxpayers
for the opportunity to attend the conference. He closed by stating that we are living in
unsettling, turbulent, and perilous times.
September 15, 2025 Page 9 of 11
Council Member Miller stated that there have been three terrible incidents in the last two
weeks, including a young lady being killed on a subway train going home, a radio personality
shot, and another school shooting. He believes that regardless of gun control measures,
undocumented individuals will still acquire them. He noted that he owns guns, and none of his
have ever been used to harm anyone. He feels that the root cause of these problems lies with
individuals and our nation's mental health crisis. He noted that no viable plan for addressing
mental health has been found and that this is an area that we desperately need to improve.
Council Member Miller stated that Galesburg is wonderful and home to many good residents,
and that everyone must strive for unity. During his time on the Council, he has even witnessed
hate and hateful acts in the Chambers. He feels that the Council is working together, and in
looking at the Council's achievements over the past 18 months, 95% of issues are resolved with
a unanimous vote, demonstrating their strong consensus on City matters. He added that he has
met with the Mayor multiple times and another meeting is planned for this year. His only
request is for everyone to get along and collaborate for the betterment of our City.
Mayor Schwartzman stated that the community and those watching, have seen a
transformation in the Council and the civility that is shown to one another. The Council is
continuing to grow and project a positive image of the community, something that everyone
can be proud of. He added that there is still much to do and continued investment is required to
attract residents. The City has brought jobs, thanks in part to KCAP, but agreed that without
adequate housing, we will likely lose opportunities.
Regarding upcoming events, the Mayor also noted the IML conference in Chicago this week,
which most of the Council will be attending. It’s a great chance to connect with other council
members, mayors, and city managers, sharing ideas and gaining insights into what's happening
across our state. This will be his fifth year, and he hopes to learn new things and bring those
ideas back to our community.
The Mayor also mentioned that the Linwood and East Linwood cemeteries will have their fall
cleanup week September 22-26. If anyone has items they wish to retrieve, they need to contact
the City. He noted that there's a helpful post on the front page of City’s website about the
cleanup.
The Mayor announced that Knox College held its convocation today, marking the start of the
academic year. The student body represents 32 states and 20 countries, and this is his 28th year
teaching at Knox. The keynote speaker at convocation was his colleague, Mr. Mark Schroyer, a
physics professor. He came to Knox in 2005, and raised his family here; both of his children are
now in college. He stated that his speech was profound and deeply moving and he has asked
him to share it with the community. He encouraged everyone to listen to or read his speech
when it becomes available. Mr. Schroyer didn't grow up in Galesburg but has lived here for
many years and his dedication to our community, his respect for it, and his ability to bridge the
gap between the college and the City were truly evident in his address to the new students.
September 15, 2025 Page 10 of 11
Mayor Schwartzman stated that he spent the weekend in Galesburg playing Scrabble, and
thanked Tuesday Cetin, Director of the Community Arts Center, for the location where it was
held, adding that the event had tremendous support from many local restaurants and
organizations. They had 45 players; several from the Galesburg area, but over 30 came from out
of state, including Georgia and Maryland. He stated that the players were incredibly impressed
with the community and he believes that sometimes you need an outside perspective to fully
appreciate what we have.
There being no further business, Council Member Saul moved, seconded by Council Member
White, to adjourn the regular meeting at 7:14 p.m.
Roll Call #14:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: None
Chairman declared the motion carried.
Peter D. Mayor Schwartzman, Mayor
Kelli R. Bennewitz, City Clerk
September 15, 2025 Page 11 of 11
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: Resolution for the temporary closure of Main Street for the 2025 Treat Street
event.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend the Council approve this Resolution.
BACKGROUND: The 2025 Treat Street event is scheduled to be held on Main Street from
Chamber Street to the east side of the public square in the downtown area on Saturday, October
25, 2025, from 11:00 a.m. to 1:00 p.m. with a road closure time of 10:00 a.m. to 1:30 p.m.
In order to close Main Street (US 150) the Illinois Department of Transportation requires the City
Council to approve the attached resolution. A detour will be established around Main Street
utilizing Seminary Street and Ferris Street. Main Street (US 150) is a state-marked route and
needs the approval of IDOT, which is requested in the form of the attached Resolution.
Street Division personnel are responsible for the signing/barricading of this detour and street
closure.
BUDGET IMPACT: Cost of implementation is included in the Street Division Budget.
SUPPORTING DOCUMENTS:
1.Resolution
25-2027
ATTACHMENT 6.D
RESOLUTION
WHEREAS, the ________________ is sponsoring a _______________ in the ______________ of
________________ which constitutes a public purpose;
WHEREAS, this ________________ will require the temporary closure of ____________, a State
Highway in the _____________ of ______________ from ______________ to _____________ and from
______________ to _______________;
WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of
Transportation to issue permits to local authorities to temporarily close portions of State Highways for
such public purposes.
NOW THEREFORE, BE IT RESOLVED by the _________________ of the ___________________ of
__________________ that permission to close off __________________ from ___________________ to
__________________ and from _______________ to _________________ as above designated, be
requested of the Department of Transportation.
BE IT FURTHER RESOLVED that this closure shall occur during the approximate time period
between __________________ M. and ___________________ M. on ________________, 20____.
BE IT FURTHER RESOLVED that traffic from that closed portion of highway shall be detoured
over routes with an all weather surface that can accept the anticipated traffic, which will be maintained
to the satisfaction of the Department and which is conspicuously marked for the benefit of traffic
diverted from the State highway. (The parking of vehicles shall be prohibited on the detour routes to
allow an uninterrupted flow of two-way traffic.)* The detour route shall be as follows: _____________
_____________________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________.
* To be used when appropriate.
BE IT FURTHER RESOLVED, that the _________________________ assumes full responsibility for
the direction, protection, and regulation of the traffic during the time the detour is in effect.
BE IT FURTHER RESOLVED, that police officers or authorized flaggers shall at the expense of the
_____________________ be positioned at each end of the closed section and at other points (such as
intersections) as may be necessary to assist in directing traffic through the detour.
BE IT FURTHER RESOLVED, that police officers, flaggers, and officials shall permit emergency
vehicles in emergency situations to pass through the closed area as swiftly as is safe for all concerned.
BE IT FURTHER RESOLVED, that all debris shall be removed by the ___________________ prior
to reopening the State highway.
BE IT FURTHER RESOLVED, that such signs, flags, barricades, etc., shall be used by the
_____________________ as may be approved by the Illinois Department of Transportation. These
items shall be provided by the ________________________________.
BE IT FURTHER RESOLVED, that the closure and detour shall be marked according to the Illinois
Manual on Uniform Traffic Control Devices.
BE IT FURTHER RESOLVED, that an occasional break shall be made in the procession so that
traffic may pass through. In any event, adequate provisions will be made for traffic on intersecting
highways pursuant to conditions noted above. (Note: This paragraph is applicable when the Resolution
pertains to a Parade or when no detour is required.)
BE IT FURTHER RESOLVED, that to the fullest extent permitted by law, the
__________________________________ shall be responsible for any and all injuries to persons or
damages to property, and shall indemnify and hold harmless the Illinois Department of Transportation,
its officers, employees and agents from any and all claims, lawsuits, actions, costs and fees (including
reasonable attorneys’ fees and expenses) of every nature or description, arising out of, resulting from or
connected with the exercise of authority granted by the Department which is the subject of this
resolution. The obligation is binding upon the _______________________________ regardless of
whether or not such claim, damage, loss or expense is caused in part by the act, omission or negligence
of the Department or its officers, employees or agents.
BE IT FURTHER RESOLVED, that the ________________________________ shall provide a
comprehensive general liability policy or an additional named insured endorsement in the minimum
amount of $1,000,000 per person and $2,000,000 aggregate which has the Illinois Department of
Transportation, its officials, employees and agents as insureds and which protects them from all claims
arising from the requested road closing. A copy of said policy or endorsement will be provided to the
Department before the road is closed.
BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Department of
Transportation to serve as a formal request for the permission sought in this resolution and to operate
as part of the conditions of said permission.
ADOPTED by the _____________________________ of the ______________________________
this _____________________ day of ____________________________, 20 ____, A.D.
________________________________________
________________________________________
MUNICIPAL CLERK
APPROVED by the ____________________________ of the ______________________________
this _____________________ day of ____________________________, 20 ____, A.D.
ATTEST: _______________________ _______________________________________
_______________________ _______________________________________
MUNICIPAL CLERK MAYOR
___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: GUG Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: Resolution ceding the City’s 2025 private activity bonding authority to the Quad
Cities Regional Economic Development Authority (QCREDA).
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend approval of the resolution ceding the City’s private activity bonding authority to
QCREDA.
BACKGROUND: On April 7, 2025 the City Council approved a resolution reserving the City’s 2025
private activity bonds volume cap. The purpose of this resolution was to hold the available
volume cap of $3,803,150 for possible City use, instead of losing the volume cap to the Governor’s
office.
At this point, the City has no project on which these private activity bonds could be utilized.
Warren Ribley, the executive director of QCREDA, contacted the City regarding the availability of
the City’s 2025 private activity bonding authority. The City is a member of QCREDA and has ceded
its bonding authority to QCREDA in the past.
QCREDA was created by action of the Illinois General Assembly and is a general development
agency for the counties of Henry, Knox, Mercer, Rock Island, Carroll, Lee, Whiteside, Jo Davies
and Stephenson. QCREDA acts as the issuer of bonds, which provides tax exempt status on to a
developer for eligible projects. The private activity bonds allow for a private manufacturer of
tangible goods to acquire fixed assets including land, buildings, machinery and equipment under
certain circumstances. They can also be used for private developers to acquire fixed assets
including land, buildings, and equipment for low-income or senior housing projects.
These entities can utilize the City’s volume cap to issue the tax-exempt debt if all other IRS criteria
are met. This means that the interest on the bonds is exempt from state and federal income
taxes, so investors and lenders require a lower interest rate to achieve an equivalent after-tax
return. Therefore, the borrower receives a preferential interest rate, generating savings.
BUDGET IMPACT: There is no budget impact.
SUPPORTING DOCUMENTS:
1.Resolution
25-2028
RESOLUTION NO. _______
A RESOLUTION REALLOCATING $3,656,875 OF THE CITY OF GALESBURG,
ILLINOIS PRIVATE ACTIVITY BOND ALLOCATION TO THE
QUAD CITIES REGIONAL ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION transferring and reallocating the aggregate remaining, unused allocation of
the private activity bonds of the City of Galesburg to the Quad Cities Regional Economic
Development Authority.
WHEREAS, the City of Galesburg, Knox County, Illinois, (The “City”) is a municipality and
a home rule unit of government duly organized and validly existing under Section 6(a) of Article
VII of the 1970 constitution and laws of the State of Illinois; and
WHEREAS, Section 146 of the Internal Revenue Code of 1986 (the “Code”), as amended,
and Section 1301 of the Tax Reform Act of 1986, places a ceiling (the “Volume Cap”) on the
aggregate principal amount of private activity bonds (as defined in the Code) that can be issued
in the State of Illinois from January 1, 2025, to and including December 31, 2025; and
WHEREAS, the City’s portion of the Volume Cap equals $3,803,150; and
WHEREAS, the City has reserved $3,803,150 in Volume Cap through Resolution No. 25-
11 as approved by the City Council on April 7, 2025; and
WHEREAS, the City has issued private activity bonds to which portions of the Volume Cap
have been allocated in the aggregate principal amount of $-0- from January 1, 2025, through the
date of adoption of this Resolution; and
WHEREAS, the City has a remaining, unused balance of Volume Cap in the amount of
$3,803,150 for the remainder of calendar year 2025; and
WHEREAS, the Illinois Private Activity Bond Allocation Act (30 ILLS 345//et seq) provides
among other things, the City may reallocate any remaining, unused portion of its Volume Cap to
a state agency; and
WHEREAS, the Quad Cities Regional Economic Development Authority (QCREDA) has
requested the City cede its remaining unused portion of the available Volume Cap to QCREDA for
economic development purposes in QCREDA’s service area; and
WHEREAS, it is in the best interest of the City to transfer and reallocate $3,803,150 of the
City’s remaining, unused Volume Cap to QCREDA.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG,
KNOX COUNTY ILLINOIS:
SECTION 1: Consent to Reallocate to QCREDA. The City hereby agrees to reallocate to
QCREDA the City’s 2025 private activity volume bonding cap in the amount of $3,803,150. Said
private activity volume bonding cap shall be used to support projects that will provide job
opportunities and new investments.
SECTION 2: Letter of Agreement. The City Manager is hereby authorized to execute a
letter of agreement with QCREDA consenting to such allocation on behalf of the City as
authorized.
SECTION 3: Maintaining Records. The City’s Community Development Department is
hereby authorized to maintain such record of the allocation for the term of the bonds issued
pursuant to such allocation.
SECTION 4: Notice. The City’s Community Development Department shall provide notice
of such allocation to the Office of the Governor.
SECTION 5: Effective Date. This resolution shall be in full force and effect upon its passage
and approval.
Approved this 6th day of October, 2025, by a roll call vote as follows:
Roll Call #:_________________
Ayes:_________________________________________________________________________
Nays:_________________________________________________________________________
Absent:_______________________________________________________________________
Abstain:_______________________________________________________________________
_______________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG
Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: Funding Resolution for the E. Main Street Preliminary Engineering.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the funding resolution for the City share of construction costs for the
project.
BACKGROUND: The Illinois Department of Transportation requires passage of a resolution
appropriating the funds for the City’s local share of the Phase I preliminary engineering cost for
the E. Main Street project. The scope of the project includes installing a shared use path,
Americans with Disabilities Act (ADA) compliant sidewalks, green space between the shared use
path and motorist lanes, green space between sidewalk and motorist lanes, concrete curb and
gutter, and implementing crosswalk markings and pedestrian signals compliant with ADA
requirements along East Main Street from Grand Avenue to Walnut Street.
The proposed funding resolution appropriates the necessary local matching funds outlined in the
IDOT Joint Funding Agreement that is also being recommended for approval at this meeting. The
City’s local share of the preliminary engineering work for the project is $94,406 and is proposed
to be paid from the Motor Fuel Tax (MFT) fund. City staff recommend approval of the funding
resolution.
BUDGET IMPACT: There are sufficient funds in the Motor Fuel Tax fund (Fund 11) for this work.
SUPPORTING DOCUMENTS:
1.Funding Resolution
25-2029
BLR 05310PE (Rev. 05/09/24)Page 10 of 10
Project NumberState Job NumberSection Number
25-00500-24-RS
Local Public Agency
City of Galesburg
SCHEDULE NUMBER 5
Resolution No.
A Resolution for:
Section Number 25-00500-24-RS
State Job Number P-94-023-25
Project Number 5PJ7(636)
WHEREAS, the City of Galesburg is proposing to
make improvement to E. Main Street between Grand Avenue and Walnut Street
WHEREAS, the above stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation
(IDOT); and signee
WHEREAS, the use of these funds requires a joint funding agreement (AGREEMENT) with IDOT; and
WHEREAS, the improvement requires matching funds; and
NOW, THEREFORE, be it resolved by the City of Galesburg
Section 1: The City of Galesburg hereby appropriates $94,406.00
or as much as may be needed to match the required funding to complete the proposed improvement from
Local Fund Source
Motor Fuel Tax and furthermore agree to pass a supplemental resolution if necessary to
appropriate additional funds for completion of the project.
Section 2: The City of Galesburg is hereby authorized to execute an AGREEMENT with IDOT
for the above-mentioned project.
Section 3: This resolution will become Attachment 3 of the AGREEMENT.
Section 4: The City Clerk of Galesburg is directed to transmit 3 (three) copies of the AGREEMENT
and Resolution to IDOT District 4 Bureau of Local Roads and Streets.
I,
Name of Clerk
Kelli Bennewitz
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City of
Name of Local Public Agency
Galesburg in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby
certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
City
of
Name of Local Public Agency
Galesburg at a meeting held on
Date
10/06/25 .
INTESTIMONY WEREOF; I have hereunto set my hand and seal, this 6th day of October , 20 25 .
(SEAL)
BLR 09110 (Rev. 01/18/23)
Resolution for Improvement
Under the Illinois Highway Code
Page 1 of 1Printed 09/30/25
Resolution Type
Original
Resolution Number Section Number
25-00500-24-RS
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg Illinois that the following described street(s)/road(s)/structure be improved under
the Illinois Highway Code. Work shall be done by
Contract or Day Labor
Contract .
NoYes
Is this project a bondable capital improvement?
For Roadway/Street Improvements:
Name of Street(s)/Road(s)Length
(miles)Route From To
Main Street 0.85 FAU 6800A Grand Avenue Walnut Street
For Structures:
Name of Street(s)/Road(s)Existing
Structure No.Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Phase I Engineering study for the improvement of E. Main Street from Grand Avenue to Walnut Street
2. That there is hereby appropriated the sum of ninety-four thousand four hundred six and 00/100-------------------------------
--------------------------------------------------------------------------------- $94,406.00 Dollars () for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I,
Name of Clerk
Kelli Bennewitz
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Galesburg in the State aforesaid, and keeper of the records and files thereof, as provided by
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
Council of
Name of Local Public Agency
Galesburg at a meeting held on
Date
October 06, 2025
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
6th day of
Month, Year
October, 2025
.
.
(SEAL, if required by the LPA)Clerk Signature & Date
Approved
Regional Engineer Signature & Date
Department of Transportation
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: CSG Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: 2025-2030 Banking Services
SUMMARY RECOMMENDATION: The City Manager, Director of Finance, and Purchasing Agent
recommend extending the banking services contract for five years to CBI Bank & Trust (formerly
F&M Bank).
BACKGROUND: The City has been working with CBI Bank & Trust (formerly F&M Bank) since
September 2015 for all of its banking service needs. Council approved a 5-year extension of this
contract in 2020. During the contracted years, CBI Bank & Trust has provided exceptional banking
service to the City at no cost. Banking services include such areas as adding new bank accounts;
wire transfers; electronic functions such as internet banking, ACH transactions, and direct deposit
payroll; banking technology and deposit of funds. It should be noted that as an optional service,
to assist in the payment for certain types of investments, the City does utilize CBI Bank & Trust
for custodial services for investment safekeeping per the City’s Investment Policy. This
relationship was established in September 2015, as well, when the banking services were
switched to F&M Bank. The intent is to continue utilizing the custodial services at CBI’s trust
department. The fee related to this service is .10 basis points of the investment value of the
account and is charged to the custodial account each month. The balance of this account
fluctuates based on investment activities that require safekeeping services.
Regarding the fee for banking services, CBI Bank & Trust has taken a very aggressive approach
with the City offering interest income based on utilizing the Fed Funds Rate minus five basis
points with no service charges. This calculation would also be tied to a minimum Fed Fund Rate
of .25%. For example, if the rate would once again decrease below .25%, the City would still
remain at the minimum proposed amount of .25% less five basis points (or .20%). Based on City
interest earned to date, the City has earned approximately $30,775 in interest per month without
any fees.
BUDGET IMPACT: By extending the banking services agreement with CBI Bank & Trust, fees will
remain at $0 over the course of this contract.
SUPPORTING DOCUMENTS:
1.CBI Bank & Trust Extension Letter
25-4058
User:
Printed:09/30/2025 - 5:12PM
shelms
Transactions by Account
Batch:00006.09.2025
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10407-00 Brightspeed 09/25 Service Acct #304035525 74.2609/30/2025
001-0000-10407-00 Titanium Technologies ethernet cables, computer monitors, mice, keyboards- ETSB 14,644.7308/31/2025
001-0000-10701-00 iWorQ Systems 01/26 - 08/26 - file upload additional storage 333.3309/30/2025
001-0000-10701-00 Target Solutions Learning, LLC 01/26 - 09/26 -vector scheduling software 3,241.4409/30/2025
001-0000-10801-00 Advance Auto Parts oil filters 23.8009/30/2025
001-0000-10801-00 Advance Auto Parts starter solenoids, circuit breaker 92.0009/30/2025
001-0000-10801-00 Advance Auto Parts circuit breaker 5.6609/30/2025
001-0000-10801-00 B&B Truck and Trailer Galesburg Air Dryer 230.3109/30/2025
001-0000-10801-00 B&B Truck and Trailer Galesburg fuel filters 254.7209/30/2025
001-0000-10801-00 Mutual Wheel Co., Inc.strobes, brackets 386.8809/30/2025
001-0000-10801-00 Mutual Wheel Co., Inc.led strobes, brackets 128.9608/31/2025
001-0000-10801-00 Map Automotive of Peoria batteries 574.0009/30/2025
001-0000-10801-00 Valley Distribution Corp.antifreeze, motor oil 1,239.3308/31/2025
001-0000-10801-00 Rydin Sign & Decal reflective door decals 4,140.3709/30/2025
001-0000-10801-00 Nextran Corporation air dryer 1,974.0609/30/2025
001-0000-10801-00 Valley Distribution Corp.engine oil, hyd oil - Customer #24096 1,769.3509/30/2025
001-0000-10801-00 Truck Centers, Inc air dryer cartridge, purge kit, fuel filters 574.3809/30/2025
001-0000-37900-00 Brightspeed 09/25 Service Acct #304035525 -6.7509/30/2025
29,680.83Subtotal for Divison: 0000
001-0110-54000-00 Brightspeed 09/25 Service Acct #304035525 34.3809/30/2025
001-0110-55500-00 Advanced Business Systems Inc Monthly Copier Service 15.8709/30/2025
001-0110-61000-00 Office Specialists, Inc.pens 17.8109/30/2025
001-0110-61000-00 Bridgeway Training Services 08/25 - 09/25 - Birthday cards 62.5809/30/2025
001-0110-88300-00 Advanced Business Systems Inc Monthly Copier Service 31.2809/30/2025
161.92Subtotal for Divison: 0110
001-0115-51000-00 Knox County Recorders Office 08/25 Laredo service 23.9509/30/2025
001-0115-54000-00 Brightspeed 09/25 Service Acct #304035525 33.6909/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 1
25-8018
Account Number Vendor AmountDescription PO No Date
001-0115-55500-00 Advanced Business Systems Inc Monthly Copier Service 63.4709/30/2025
001-0115-57000-00 Wendy Barnes reimbursement IL SOS - Notary registration fee - WBarnes 16.0009/30/2025
001-0115-61000-00 Petty Cash - City Clerk Walmart -glass cleaner, facial tissues, bug trap 17.0309/30/2025
001-0115-61000-00 Petty Cash - City Clerk Pet Smart - core tags 104.9309/30/2025
001-0115-88300-00 Advanced Business Systems Inc Monthly Copier Service 90.9909/30/2025
350.06Subtotal for Divison: 0115
001-0120-55500-00 Advanced Business Systems Inc Monthly Copier Service 15.8709/30/2025
001-0120-56506-00 Midwest Group Benefits monthly flexible benefit admin fee 56.0009/30/2025
001-0120-88300-00 Advanced Business Systems Inc Monthly Copier Service 31.2809/30/2025
103.15Subtotal for Divison: 0120
001-0145-51010-00 Barash & Everett, LLC 07/25 legal services - administrative hearing officer 920.0009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 150.5009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 2,535.2509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 448.7509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 111.5009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 230.5009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 1,330.0009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 892.1009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 2,031.7509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 230.5009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 55.7509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 6,515.7509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 55.7509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 1,141.0509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 903.0009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 686.2509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 168.0009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 433.7509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 3,454.0009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 1,965.2509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 14,426.2509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 111.5009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 1,579.8009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 2,209.7509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 702.7509/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 489.5009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 170.3509/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 485.0009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 1,127.0009/30/2025
001-0145-51010-00 Davis & Campbell LLC 08/25 legal service 2,107.0009/30/2025
001-0145-55500-00 Advanced Business Systems Inc Monthly Copier Service 15.8709/30/2025
001-0145-88300-00 Advanced Business Systems Inc Monthly Copier Service 31.2809/30/2025
47,715.45Subtotal for Divison: 0145
001-0160-51000-00 Petty Cash - City Clerk Knox County Recorders - recording fee 63.0009/30/2025
001-0160-51000-00 Credit Collection Partners 08/25 service 136.2509/30/2025
001-0160-51500-00 Gatehouse Media notice to bidders - acct #857927 136.6609/30/2025
001-0160-51500-00 Gatehouse Media notice to bidders - acct #857927 107.1509/30/2025
001-0160-51500-00 Gatehouse Media notice to bidders - acct #857927 95.8009/30/2025
001-0160-59516-00 Jeffrey R Cervantez 09/02 & 09/12 AV Services 240.0009/30/2025
001-0160-59516-00 Jeffrey R Cervantez 08/04 - AV Services 120.0009/30/2025
001-0160-59521-00 Knox County Humane Society 10/25 - Animal Control Contract as per existing agreement 19,510.00 000009298109/30/2025
001-0160-59523-00 Galesburg Downtown Council 2024 Property Tax Levy - Maintenance 21,417.3409/30/2025
001-0160-59523-00 Galesburg Downtown Council 2024 Property Tax Levy - Add'l Maintenance 32,126.0209/30/2025
001-0160-65500-00 BI-STATE Business Solutions, Inc.sealing kit 26.2509/30/2025
73,978.47Subtotal for Divison: 0160
001-0205-51000-00 AAA Certified Confidential Security Corp confidential shreding 313.5009/30/2025
001-0205-51000-00 US Sterling Capital Corp., Inc.Trailwest Bank 480.0009/30/2025
001-0205-51000-00 US Sterling Capital Corp., Inc.First Bank Southwest 240.0009/30/2025
001-0205-51000-00 Great Eastern Mgmt., Inc.SSB Bank 240.0009/30/2025
001-0205-54000-00 Brightspeed 09/25 Service Acct #304035525 67.4709/30/2025
001-0205-55500-00 Advanced Business Systems Inc Monthly Copier Service 63.4709/30/2025
001-0205-61000-00 Office Specialists, Inc.toner 62.1309/30/2025
001-0205-61000-00 Office Specialists, Inc.copy paper 244.9509/30/2025
001-0205-61800-00 Office Specialists, Inc.Task Chair for Finance per quote 427.22 000009307109/30/2025
001-0205-88300-00 Advanced Business Systems Inc Monthly Copier Service 106.6809/30/2025
2,245.42Subtotal for Divison: 0205
001-0207-55800-00 K COM Technologies Inc ALPR License 1,155.4709/30/2025
001-0207-55800-00 66Degrees, LLC Google Workspace Enterprise 474.3009/30/2025
001-0207-55800-00 66Degrees, LLC credit from double charge on CC Google workspace license -252.3009/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 3
Account Number Vendor AmountDescription PO No Date
1,377.47Subtotal for Divison: 0207
001-0305-55500-00 Advanced Business Systems Inc Monthly Copier Service 20.3109/30/2025
001-0305-88300-00 Advanced Business Systems Inc Monthly Copier Service 32.4909/30/2025
52.80Subtotal for Divison: 0305
001-0306-51000-00 Knox County Recorders Office 08/25 Laredo service 23.9509/30/2025
001-0306-54000-00 Brightspeed 09/25 Service Acct #304035525 33.6909/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 108 Blaine Ave 396.8709/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - VL North of 234 N Broad 200.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1181 Willard 500.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1249 E Brooks 150.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 897 Day 961.3909/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1731 Robin Ct 50.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 392 N Broad 50.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 694 US Hwy 150 100.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1456 Mosier 2,600.0009/30/2025
001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up - 239 S Cherry St 905.0909/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 778 Ruby 470.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 801 Pine 300.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 720 N Farnham 1,360.7009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1067 W Main 150.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 620 N Cedar 200.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 486 N West 200.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1005 Monroe 70.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1149 McClure 3,545.5709/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 46 N Pearl 800.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 159 N Pleasant 50.0009/30/2025
001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up - 1150 W Carl Sandburg 803.6609/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 359 S Pearl 1,938.5209/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 566 Hawthorne 1,600.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 801 Pine 1,065.5609/30/2025
001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up - 850 Mulberry St 628.5309/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1451 Conger 650.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 476 Peck St 1,231.5509/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1488 Harrison 250.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 372 W North 1,200.0009/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up - 1417 E Knox St 594.4909/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 384 W North 137.1409/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1415 Conger 500.0009/30/2025
001-0306-55400-00 Kendall Zimmerman call out fee - 1013 Washington Ave 50.0009/30/2025
001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up - 714 Mulberry St 1,015.8209/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1296 E North St 940.7009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 1045 W Second 100.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 516 N Henderson 130.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 85 N Arthur 1,100.0009/30/2025
001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up - 1149 McClure St 682.7409/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 260 W First 100.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 51 Lake 50.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 538 E Brooks 3,046.4909/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 384 W North 650.0009/30/2025
001-0306-55400-00 Kendall Zimmerman remove/disposal yard debris/trash - 201 Blaine 206.8709/30/2025
001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up - 881 E Brooks St 404.7809/30/2025
001-0306-55500-00 Advanced Business Systems Inc Monthly Copier Service 73.6309/30/2025
001-0306-55800-00 City Blue Technologies, Llc 08/25 service agreement 131.2509/30/2025
001-0306-55800-00 iWorQ Systems 09/25 - 12/25 - file upload additional storage 166.6709/30/2025
001-0306-61000-00 Office Specialists, Inc.divider index tabs 12.8209/30/2025
001-0306-61000-00 Office Specialists, Inc.insert tabs 11.2809/30/2025
001-0306-61000-00 Office Specialists, Inc.scissors 4.7609/30/2025
001-0306-62500-00 Advance Auto Parts bedliner spray #400 138.2109/30/2025
001-0306-62500-00 Autozone bed liner #400 126.9909/30/2025
001-0306-62500-00 Mutual Wheel Co., Inc.light bar #400 295.0009/30/2025
001-0306-88300-00 Advanced Business Systems Inc Monthly Copier Service 107.2309/30/2025
33,261.95Subtotal for Divison: 0306
001-0410-51000-00 Knox County Recorders Office 08/25 Laredo service 23.9509/30/2025
001-0410-54000-00 Brightspeed 09/25 Service Acct #304035525 16.8509/30/2025
001-0410-55500-00 Advanced Business Systems Inc Monthly Copier Service 30.4709/30/2025
001-0410-55800-00 City Blue Technologies, Llc 08/25 service agreement 131.2509/30/2025
001-0410-62500-00 Mutual Wheel Co., Inc.light bar #254 295.0009/30/2025
001-0410-88300-00 Advanced Business Systems Inc Monthly Copier Service 48.7309/30/2025
546.25Subtotal for Divison: 0410
001-0445-52500-00 Galesburg Sanitary Dist.08/25 service 10.8108/31/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 5
Account Number Vendor AmountDescription PO No Date
001-0445-54000-00 Brightspeed 09/25 Service Acct #304035525 33.6909/30/2025
001-0445-55000-00 Valley Distribution Corp.barrel cores 40.0008/31/2025
001-0445-55500-00 Map Automotive of Peoria battery cores 72.0009/30/2025
001-0445-55500-00 Map Automotive of Peoria return of Battery & core return -161.5008/26/2025
001-0445-55500-00 Map Automotive of Peoria return of Battery & core return -161.5008/26/2025
001-0445-55500-00 Map Automotive of Peoria Core Credit Return Battery -18.0008/26/2025
001-0445-55500-00 Truck Centers, Inc purge kit cores 112.0009/30/2025
001-0445-55500-00 Napa Auto Parts air filter 18.2909/30/2025
001-0445-55500-00 Napa Auto Parts return air filter -18.2909/30/2025
001-0445-55500-00 Valley Distribution Corp.barrel cores - Customer #24096 40.0009/30/2025
001-0445-55500-00 Nextran Corporation refund of core credits -216.0009/30/2025
001-0445-55500-00 Valley Distribution Corp.barrel core credit - Customer #24096 -200.0009/30/2025
001-0445-55700-00 American Pest Control Inc 09/25 pest service 40.0009/30/2025
001-0445-57500-00 Vestis 09/25 service 85.6809/30/2025
001-0445-57500-00 Vestis 09/25 service 85.6809/30/2025
001-0445-57500-00 Vestis 09/25 service 85.6809/30/2025
001-0445-62500-00 Galesburg Welding, Inc flat stock #150 151.3609/30/2025
001-0445-62500-00 JRR Ford LLC steering wheel #183 370.3009/30/2025
001-0445-62500-00 Mutual Wheel Co., Inc.light bar #150 510.0008/31/2025
001-0445-62500-00 Midstate Manufacturing, Inc.hydraulic hose #170 137.5609/30/2025
001-0445-62500-00 Napa Auto Parts wire/cable #150 146.6809/30/2025
001-0445-62500-00 Napa Auto Parts split loom #150 47.0009/30/2025
001-0445-63000-00 Advance Auto Parts wire ties 7.3409/30/2025
001-0445-63000-00 Napa Auto Parts eraser wheel, stripe off wheel kit 104.2709/30/2025
001-0445-63000-00 Valley Distribution Corp.grease - Customer #24096 48.6109/30/2025
1,371.66Subtotal for Divison: 0445
001-0450-52500-00 Galesburg Sanitary Dist.08/25 service 129.7608/31/2025
001-0450-54000-00 Brightspeed 09/25 Service Acct #304035525 42.9109/30/2025
001-0450-55500-00 B&B Truck and Trailer Galesburg Fed Annual DOT Inspection #101 57.0009/30/2025
001-0450-55500-00 B&B Truck and Trailer Galesburg Fed Annual DOT Inspection #111 57.0009/30/2025
001-0450-55700-00 Sullivan Door Co.tighten clutch, lubed guides, reset limits 217.5009/30/2025
001-0450-55700-00 American Pest Control Inc 09/25 pest service 50.0009/30/2025
001-0450-55700-00 American Pest Control Inc 09/25 pest service 75.0009/30/2025
001-0450-61000-00 Office Specialists, Inc.desk planners 54.7809/30/2025
001-0450-61000-00 Office Specialists, Inc.toner 391.6209/30/2025
001-0450-62500-00 Napa Auto Parts taillights #109 42.5809/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 6
Account Number Vendor AmountDescription PO No Date
001-0450-62500-00 Yemm Chevrolet, Inc-Geo tire sensor #102 179.7209/30/2025
001-0450-62500-00 Mutual Wheel Co., Inc.light bar #118 295.0009/30/2025
001-0450-62500-00 B&B Truck and Trailer Galesburg AD9 Kit #130 83.8009/30/2025
001-0450-62500-00 B&B Truck and Trailer Galesburg AD9 Kit #110 48.1409/30/2025
001-0450-62500-00 Advance Auto Parts filters #113 61.6609/30/2025
001-0450-62500-00 Advance Auto Parts filters #130 120.0109/30/2025
001-0450-62500-00 Advance Auto Parts oil filter #130 34.5509/30/2025
001-0450-62500-00 Advance Auto Parts air filter #130 13.3709/30/2025
001-0450-62500-00 Advance Auto Parts Hydraulic filter #130 13.7409/30/2025
001-0450-62500-00 Advance Auto Parts filters #111 80.9809/30/2025
001-0450-62500-00 Advance Auto Parts filters #110 95.8409/30/2025
001-0450-62500-00 Advance Auto Parts filters #115 57.5909/30/2025
001-0450-65000-00 Office Specialists, Inc.trash bags, dish soap, paper towels 356.4609/30/2025
001-0450-65000-00 Office Specialists, Inc.paper towels 138.1509/30/2025
001-0450-66500-00 Michael Todd & Co., Inc.plate compactor 2,604.0009/30/2025
001-0450-67500-00 Blue Cardinal Chemical LLC nitrile gloves, degreaser wipes 291.5109/30/2025
5,592.67Subtotal for Divison: 0450
001-0505-51000-00 Campion, Barrow & Assoc.Law Enforcement Testing 465.0009/30/2025
001-0505-51500-00 Gatehouse Media recruitment ads fire & police - Acct #867518 430.0009/30/2025
895.00Subtotal for Divison: 0505
001-0510-51000-00 Animal Medical Center wellness examination 319.3709/30/2025
001-0510-51000-00 Bridgeway Training Services 08/25 secure document destruction - 77 lbs 26.9509/30/2025
001-0510-52500-00 Galesburg Sanitary Dist.08/25 service 10.8108/31/2025
001-0510-54000-00 Brightspeed 09/25 Service Acct #304035525 233.4109/30/2025
001-0510-54500-00 Andrew Swanson meals - no body homicide class - Moline IL - ASwanson 14.0009/30/2025
001-0510-54500-00 Timothy Spitzer meals - no body homicide class - Moline IL - TSpitzer 14.0009/30/2025
001-0510-54500-00 Anthony Oligney-Estill meals - car seat training - DeKalb IL - TOligney-Estill 123.0009/30/2025
001-0510-54500-00 Anthony Oligney-Estill meals - car seat training - Moron IL - TOligney-Estill 12.0009/30/2025
001-0510-54500-00 Mateo Bailey meals - state police certification exam - Springfield- MBailey 12.0009/30/2025
001-0510-55000-00 Motorola Solutions, Inc 07/25 service - Acct #1035503631-0001 112.0009/30/2025
001-0510-55000-00 Motorola Solutions, Inc 08/25 service - Acct #1035503631-0001 112.0009/30/2025
001-0510-55500-00 Advanced Business Systems Inc Monthly Copier Service 158.7009/30/2025
001-0510-55800-00 Tri-City Electric Company of Iowa PSB Auditorium AV upgrade 13,037.81 000009299609/30/2025
001-0510-59300-00 UniFirst First Aid Corp refill of first aid supplies 215.9909/30/2025
001-0510-61000-00 Office Specialists, Inc.pens 6.5909/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 7
Account Number Vendor AmountDescription PO No Date
001-0510-62500-00 Pomp's Tire - Galesburg tires #36 288.5009/30/2025
001-0510-62500-00 JRR Ford LLC fender pieces #24 835.2809/30/2025
001-0510-62500-00 Ray O'Herron Co., Inc.light bar #29 1,859.0009/30/2025
001-0510-66500-00 Super Smart Shoppers drug swabs, tourniquets 308.8509/30/2025
001-0510-67500-00 PH&S Products, LLC nitrile gloves 131.0009/30/2025
001-0510-69000-00 Ray O'Herron Co., Inc.ammo 447.0209/30/2025
001-0510-88300-00 Advanced Business Systems Inc Monthly Copier Service 200.7209/30/2025
18,479.00Subtotal for Divison: 0510
001-0550-54000-00 Brightspeed 09/25 Service Acct #304035525 815.4809/30/2025
001-0550-54500-00 Brooke Ingles meals - domestic violence awareness - Plainfield IL - BIngles 47.0009/30/2025
001-0550-54500-00 Jessica Spurrier meals - domestic violence awareness - Plainfield IL - JSpurrier 47.0009/30/2025
001-0550-54500-00 Samantha Swanson meals - domestic violence awareness - Plainfield IL - SSwanson 47.0009/30/2025
001-0550-55500-00 Advanced Business Systems Inc Monthly Copier Service 349.1309/30/2025
001-0550-61000-00 Office Specialists, Inc.note pads, sticky notes 66.9009/30/2025
001-0550-61000-00 Office Specialists, Inc.note pad 21.4609/30/2025
001-0550-61000-00 Office Specialists, Inc.sticky notes 23.7709/30/2025
001-0550-61000-00 Office Specialists, Inc.copy paper, envelopes 162.7209/30/2025
001-0550-61000-00 Office Specialists, Inc.pocket file folders 278.3809/30/2025
001-0550-61000-00 Office Specialists, Inc.correction tape, binder clip, copy paper 298.0809/30/2025
001-0550-67500-00 Midwest Uniform Supply, Inc shirts - VDowdal 106.3309/30/2025
001-0550-67500-00 Midwest Uniform Supply, Inc shirts - MMcCaulley 101.5209/30/2025
001-0550-88300-00 Advanced Business Systems Inc Monthly Copier Service 189.6209/30/2025
2,554.39Subtotal for Divison: 0550
001-0605-51000-00 Rock Valley Physical Therapy 2025 Medical Evaluation Services 11,051.28 000009309109/30/2025
001-0605-52500-00 Galesburg Sanitary Dist.08/25 service 91.9108/31/2025
001-0605-54000-00 Brightspeed 09/25 Service Acct #304035525 143.2509/30/2025
001-0605-55000-00 Beau Lehnhausen reimbursement - EMT license test - BLehnhausen 104.0009/30/2025
001-0605-55500-00 Mobile Communications America Inc repair pager intermittent power problem 282.6309/30/2025
001-0605-55500-00 Mobile Communications America Inc repair knob, switch, belt clip 165.5309/30/2025
001-0605-55500-00 Advanced Business Systems Inc Monthly Copier Service 253.8809/30/2025
001-0605-55500-00 Air One Equipment Inc breathing air quality test 165.0009/30/2025
001-0605-55500-00 Air One Equipment Inc breathing air quality test 165.0009/30/2025
001-0605-55500-00 Air One Equipment Inc breathing air quality test 165.0009/30/2025
001-0605-55700-00 Mechanical Service Inc.repairs to urinal - central 422.2609/30/2025
001-0605-55700-00 Mechanical Service Inc.backflow inspection - Fremont 250.5009/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 8
Account Number Vendor AmountDescription PO No Date
001-0605-55700-00 Howe Overhead Doors, Inc.replaced sections of door - Fremont fire 4,900.0009/30/2025
001-0605-55700-00 American Pest Control Inc 09/25 pest service 55.0009/30/2025
001-0605-55700-00 American Pest Control Inc 09/25 pest service 55.0009/30/2025
001-0605-55700-00 American Pest Control Inc 09/25 pest service 55.0009/30/2025
001-0605-55700-00 Mechanical Service Inc.backflow inspection - central 167.0009/30/2025
001-0605-55800-00 Target Solutions Learning, LLC 10/25 - 12/25 -vector scheduling software 1,080.4809/30/2025
001-0605-62500-00 Galesburg Electric, Inc.fuses #54 118.1609/30/2025
001-0605-65000-00 Office Specialists, Inc.glass cleaner 55.6709/30/2025
001-0605-65000-00 Office Specialists, Inc.dish soap 82.9609/30/2025
001-0605-65000-00 Office Specialists, Inc.coffee filter 16.6909/30/2025
001-0605-65000-00 Office Specialists, Inc.oil absorbent 33.0009/30/2025
001-0605-65000-00 Office Specialists, Inc.laundry detergent 46.5009/30/2025
001-0605-66000-00 Galesburg Electric, Inc.Time delay fuses 12.0009/30/2025
001-0605-66500-00 MES Service Company LLC hose 4,430.0009/30/2025
001-0605-67500-00 Midwest Uniform Supply, Inc shirts, hat - KHarms 217.7909/30/2025
001-0605-67500-00 Midwest Uniform Supply, Inc pants - DRogers 119.9809/30/2025
001-0605-67500-00 Ray O'Herron Co., Inc.fire seal - Connour 39.3009/30/2025
001-0605-67500-00 Ray O'Herron Co., Inc.name bar - Harms 22.3009/30/2025
001-0605-67500-00 Midwest Uniform Supply, Inc shirt, hat, shorts - CHarkey 102.9909/30/2025
001-0605-67500-00 Midwest Uniform Supply, Inc shirt - sample polo 53.8009/30/2025
001-0605-67500-00 Midwest Uniform Supply, Inc shorts - DRogers 59.9909/30/2025
001-0605-67500-00 Midwest Uniform Supply, Inc pants - BJohnson 79.9809/30/2025
001-0605-67500-00 Midwest Uniform Supply, Inc shirts, hat - BJohnson 111.3009/30/2025
001-0605-67500-00 Midwest Uniform Supply, Inc shirts - JLenz 95.0009/30/2025
001-0605-67500-00 Ray O'Herron Co., Inc.name bar - Connour 17.3909/30/2025
001-0605-68600-00 Office Specialists, Inc.nitrile gloves 75.3209/30/2025
001-0605-88300-00 Advanced Business Systems Inc Monthly Copier Service 146.0609/30/2025
25,508.90Subtotal for Divison: 0605
001-0630-55800-00 Tri-City Electric Company of Iowa PSB Auditorium AV upgrade 13,037.81 000009299609/30/2025
001-0630-65500-00 Titanium Technologies tornado siren test equipment 1,074.9109/30/2025
001-0630-66000-00 Galesburg Electric, Inc.misc supplies to repair EMA siren 42.5309/30/2025
14,155.25Subtotal for Divison: 0630
Subtotal for Fund 001 258,030.64
011-0000-55700-00 A.C. Pavement Striping Co.City street cape seal work 202,796.50 000009308209/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 9
Account Number Vendor AmountDescription PO No Date
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class PP2 1,113.50 000009291809/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 187.50 000009291109/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 187.50 000009291109/30/2025
011-0000-66000-00 Tickle Asphalt Co., Ltd.2025 Supply of Hot Mix Asphalt 808.50 000009291009/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 187.50 000009291109/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 890.63 000009291109/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 299.50 000009291609/30/2025
011-0000-66000-00 Gunther Construction Co., a div. of UCM, Inc2025 Supply of CA-6 White Rock 2,534.30 000009290809/30/2025
011-0000-66000-00 Galesburg Builders Supply, Inc 2025 Addt'l Supply of PCC Class PP2 365.00 000009292109/30/2025
011-0000-66000-00 Tickle Asphalt Co., Ltd.2025 Supply of Hot Mix Asphalt 1,560.00 000009291009/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 299.50 000009291609/30/2025
011-0000-66000-00 Tickle Asphalt Co., Ltd.2025 Supply of Hot Mix Asphalt 764.25 000009291009/30/2025
011-0000-66000-00 Tazewell County Asphalt Co, Inc 2025 Supply of Hot Mix Asphalt 4,613.80 000009290909/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 1,347.75 000009291609/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 1,272.88 000009291609/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 449.25 000009291609/30/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 281.25 000009291109/30/2025
219,959.11Subtotal for Divison: 0000
Subtotal for Fund 011 219,959.11
012-0000-55700-00 IMEG Corp Professional Services - Rotary Park Pickle Ball Courts 3,700.0009/30/2025
3,700.00Subtotal for Divison: 0000
Subtotal for Fund 012 3,700.00
013-0000-76000-00 Game Time Playground Installation at Cooke Park 53,762.00 000009299709/30/2025
53,762.00Subtotal for Divison: 0000
Subtotal for Fund 013 53,762.00
014-0000-51000-00 Bruner, Cooper and Zuck, Inc.Bridge Inspections PM Duties 3,032.3009/30/2025
014-0000-51000-00 Bruner, Cooper and Zuck, Inc.Material testing for the 2025 construction season 415.50 000009292709/30/2025
014-0000-56000-00 Altorfer Rents rental compact track loader, mulchers 1,500.0009/30/2025
014-0000-64500-00 Sherwin Williams Co.marking paint 1,098.0009/30/2025
014-0000-64500-00 Galesburg Electric, Inc.conduit bodies 4.4409/30/2025
014-0000-64500-00 Galesburg Electric, Inc.light bulbs 185.7609/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 10
Account Number Vendor AmountDescription PO No Date
014-0000-64500-00 Galesburg Electric, Inc.fuses 183.4009/30/2025
014-0000-64500-00 Galesburg Electric, Inc.traffic loop sealer 806.7509/30/2025
014-0000-66000-00 Tickle Asphalt Co., Ltd.2025 Supply of High Performance Patch Mix 1,117.20 000009292209/30/2025
014-0000-66000-00 Galesburg Electric, Inc.marking paint 185.5209/30/2025
014-0000-66000-00 Blue Cardinal Chemical LLC vandal mark remover 253.0609/30/2025
014-0000-66000-00 Galesburg Electric, Inc.marking paint 225.8409/30/2025
014-0000-66500-00 Michael Todd & Co., Inc.open back shovel, sand bags 331.4309/30/2025
014-0000-66500-00 Galesburg Electric, Inc.drill bits 86.2009/30/2025
014-0000-66500-00 Midwest Awnings Inc bungee cords 50.0009/30/2025
9,475.40Subtotal for Divison: 0000
Subtotal for Fund 014 9,475.40
016-0000-55800-00 Tri-City Electric Company of Iowa PSB Auditorium AV upgrade 26,075.64 000009299609/30/2025
26,075.64Subtotal for Divison: 0000
Subtotal for Fund 016 26,075.64
018-0000-55500-00 B&B Truck and Trailer Galesburg Fed Annual DOT Inspection #131 57.0009/30/2025
018-0000-62500-00 Mutual Wheel Co., Inc.bearings #128 38.2009/30/2025
018-0000-62500-00 Coe Equipment, Inc hydrant hose #131 482.9809/30/2025
018-0000-66000-00 Utility Equipment Co., Inc.fram, grate 1,516.0009/30/2025
018-0000-66000-00 Zarnoth Brush Works, Inc tube K broom, disposable gutter broom 3,122.8009/30/2025
5,216.98Subtotal for Divison: 0000
Subtotal for Fund 018 5,216.98
019-1905-51000-00 US Sterling Capital Corp., Inc.BOM Bank 241.9709/30/2025
019-1905-51500-00 WMOI - FM 08/25 radio ads 265.0009/30/2025
019-1905-51500-00 Gatehouse Media notice to bidders - acct #857927 125.3109/30/2025
019-1905-51500-00 WGIL/WAAG/WLSR, Inc.08/25 radio ads 583.0009/30/2025
019-1905-54000-00 Brightspeed 09/25 Service Acct #304035525 33.6909/30/2025
019-1905-55500-00 Advanced Business Systems Inc Monthly Copier Service 66.0209/30/2025
019-1905-59528-00 Galesburg Community Foundation 08/25 - 2% Hotel/Motel Taxes 31,630.7209/30/2025
019-1905-59528-00 Galesburg Community Foundation 07/25 - 2% Hotel/Motel Taxes 33,767.8709/30/2025
019-1905-65500-00 BI-STATE Business Solutions, Inc.sealing kit 1.7509/30/2025
019-1905-88300-00 Advanced Business Systems Inc Monthly Copier Service 89.5109/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 11
Account Number Vendor AmountDescription PO No Date
66,804.84Subtotal for Divison: 1905
019-1910-52500-00 Galesburg Sanitary Dist.08/25 service 64.8808/31/2025
019-1910-54000-00 Brightspeed 09/25 Service Acct #304035525 168.5109/30/2025
019-1910-55700-00 American Pest Control Inc 09/25 pest service 50.0009/30/2025
019-1910-55700-00 Kone, Inc provided access for inspector 340.0009/30/2025
019-1910-55700-00 Mechanical Service Inc.backflow inspection 334.0009/30/2025
019-1910-55700-00 Stuard & Associates, Inc annual hydraulic inspection & Fire & initiation device inspecti 440.0009/30/2025
019-1910-57500-00 Vestis 09/25 service 9.2009/30/2025
019-1910-65000-00 Office Specialists, Inc.paper towels, napkins 117.2009/30/2025
019-1910-65000-00 Office Specialists, Inc.trash bags, paper towel, toilet paper 326.8909/30/2025
019-1910-66000-00 Office Specialists, Inc.toilet paper dispenser 26.1909/30/2025
1,876.87Subtotal for Divison: 1910
019-1911-52500-00 Galesburg Sanitary Dist.08/25 service 156.7908/31/2025
019-1911-55700-00 Howe Overhead Doors, Inc.serviced commercial door & operator 538.0009/30/2025
019-1911-55700-00 American Pest Control Inc 09/25 pest service 65.0009/30/2025
019-1911-57500-00 Vestis 08/25 service 9.2009/30/2025
019-1911-65000-00 Office Specialists, Inc.cleaning wipes 34.4909/30/2025
019-1911-65000-00 Office Specialists, Inc.paper towels 92.1009/30/2025
019-1911-65000-00 Office Specialists, Inc.cleaning wipes 34.4909/30/2025
019-1911-65000-00 Office Specialists, Inc.toilet paper 77.4609/30/2025
019-1911-66000-00 Office Specialists, Inc.toilet paper dispenser 26.1909/30/2025
019-1911-66000-00 First Glass, Inc.mounting studs for tablework 86.8009/30/2025
1,120.52Subtotal for Divison: 1911
019-1915-51000-00 Klingner & Associates, P.C. - Architectural GroupArchitectural services, bidding and construction administration 4,511.50 000009285409/30/2025
019-1915-52500-00 Galesburg Sanitary Dist.08/25 service 10,905.1208/31/2025
019-1915-54000-00 Brightspeed 09/25 Service Acct #304035525 33.6909/30/2025
019-1915-55700-00 American Pest Control Inc 09/25 pest service 70.0009/30/2025
019-1915-55700-00 American Pest Control Inc 09/25 pest service 40.0009/30/2025
019-1915-55700-00 Getz Fire Equipment Co., Inc.annual service - hydrotest service, fire extinguishers 1,530.6509/30/2025
019-1915-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Park Bui 500.00 000009290209/30/2025
019-1915-55700-00 Mechanical Service Inc.backflow inspection 83.5009/30/2025
019-1915-55700-00 Knox County Landfill 08/25 service Acct #122 328.7108/31/2025
019-1915-55700-00 Royal Cleaning Services 09/25 cleaning service 610.0009/30/2025
019-1915-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Lincoln 500.00 000009290209/30/2025
019-1915-55700-00 J F Ahern sprinkler inspections 3,740.0009/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 12
Account Number Vendor AmountDescription PO No Date
019-1915-55700-00 Mechanical Service Inc.backflow inspection 83.5009/30/2025
019-1915-56000-00 Altorfer Rents rental compact track loader, mulchers 1,646.0009/30/2025
019-1915-56000-00 Altorfer Rents credit - equipment rental - compact track loader & mulcher -584.0009/30/2025
019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental - 1 Regular Unit. One Day R 70.00 000009289209/30/2025
019-1915-57500-00 Vestis 09/25 service 74.8609/30/2025
019-1915-57500-00 Vestis 09/25 service 74.8609/30/2025
019-1915-57500-00 Vestis 09/25 service 74.8609/30/2025
019-1915-59300-00 UniFirst First Aid Corp refill of first aid supplies 145.5309/30/2025
019-1915-61000-00 Office Specialists, Inc.toner 193.0209/30/2025
019-1915-62500-00 Birkeys Farm Store, Inc deck belts #523 380.8409/30/2025
019-1915-62500-00 Birkeys Farm Store, Inc return deck belts #523 -380.8409/30/2025
019-1915-62500-00 Midstate Manufacturing, Inc.hydraulic hose #509 109.2109/30/2025
019-1915-62500-00 Mutual Wheel Co., Inc.light bar #508 295.0009/30/2025
019-1915-62500-00 Mutual Wheel Co., Inc.light bar #575 295.0009/30/2025
019-1915-62510-00 Herr Petroleum Corp 462.00 diesel #2, 447.40 gal unleaded ethanol 2,686.87 000009288009/30/2025
019-1915-66000-00 Howe Overhead Doors, Inc.long stem roller for garage door repair 23.0009/30/2025
019-1915-68500-00 Hawkins, Inc misc chemicals 294.4409/30/2025
28,335.32Subtotal for Divison: 1915
019-1920-52500-00 Galesburg Sanitary Dist.08/25 service 91.9108/31/2025
019-1920-54000-00 Brightspeed 09/25 Service Acct #304035525 34.4409/30/2025
019-1920-55500-00 Advanced Business Systems Inc Monthly Copier Service 63.4809/30/2025
019-1920-55700-00 Mechanical Service Inc.backflow inspection 83.5009/30/2025
019-1920-55700-00 Howe Overhead Doors, Inc.serviced door & operator 137.5009/30/2025
019-1920-55700-00 Getz Fire Equipment Co., Inc.annual service - hydrotest service, fire extinguisher 245.9509/30/2025
019-1920-55700-00 Bailey Excavating, Inc pumped septic tank 650.0009/30/2025
019-1920-55700-00 American Pest Control Inc 09/25 pest service 55.0009/30/2025
019-1920-57500-00 Vestis 09/25 service 62.5009/30/2025
019-1920-57500-00 Vestis 09/25 service 62.5009/30/2025
019-1920-57500-00 Vestis 09/25 service 61.5309/30/2025
019-1920-62500-00 MTI Distributing, Inc return of belts #588 -174.4709/30/2025
019-1920-62500-00 MTI Distributing, Inc belts #588 123.3709/30/2025
019-1920-62500-00 MTI Distributing, Inc belts #588 231.1909/30/2025
019-1920-62500-00 MTI Distributing, Inc seal kit #564 70.8109/30/2025
019-1920-62510-00 Herr Petroleum Corp 161.30 gal diesel #2, 185.70 gal unleaded ethanol 1,017.17 000009293109/30/2025
019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCturf seed 1,597.0009/30/2025
019-1920-63500-00 D & K Products armortech, plant food flo thru 640.5009/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 13
Account Number Vendor AmountDescription PO No Date
019-1920-63500-00 Van Diest Supply Co algaecide 210.2509/30/2025
019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCturf seed, surfactant 1,662.2009/30/2025
019-1920-63500-00 Advanced Turf Solutions blue rye mix 579.0009/30/2025
019-1920-63500-00 Van Diest Supply Co herbicide 137.5009/30/2025
019-1920-64000-00 Gear For Sports, Inc.clothing for resale 573.4309/30/2025
019-1920-64000-00 All Star Pro Golf golf tees for resale 277.5809/30/2025
019-1920-64125-00 Boxcar Express misc sandwiches 1,122.0009/30/2025
019-1920-64125-00 Atlantic Coca-Cola misc concessions 582.8209/30/2025
019-1920-64125-00 Atlantic Coca-Cola misc concessions 487.7909/30/2025
019-1920-64125-00 Atlantic Coca-Cola misc concessions 761.1609/30/2025
019-1920-64125-00 SCNS SPORTS FOODS misc concessions 170.0009/30/2025
019-1920-64125-00 Smithfield Direct, LLC misc concessions 180.0009/30/2025
019-1920-64125-00 Smithfield Direct, LLC misc concessions 180.0009/30/2025
019-1920-65000-00 Office Specialists, Inc.paper towels 116.7009/30/2025
019-1920-65000-00 Office Specialists, Inc.toilet paper 49.8509/30/2025
019-1920-65000-00 Office Specialists, Inc.air freshener, floor cleaner 36.0709/30/2025
019-1920-65500-00 Birkeys Farm Store, Inc Bolt, Pin 231.4509/30/2025
019-1920-66000-00 Galesburg Builders Supply, Inc Premier Cold Mix 183.6009/30/2025
019-1920-88300-00 Advanced Business Systems Inc Monthly Copier Service 21.0509/30/2025
12,616.33Subtotal for Divison: 1920
019-1925-52500-00 Galesburg Sanitary Dist.08/25 service 264.9208/31/2025
019-1925-55700-00 Mechanical Service Inc.backflow inspection 83.5009/30/2025
019-1925-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Allison 100.00 000009290209/30/2025
019-1925-61000-00 Office Specialists, Inc.toner 173.0309/30/2025
019-1925-65000-00 Office Specialists, Inc.toilet paper 78.5009/30/2025
019-1925-66000-00 Howe Overhead Doors, Inc.locking latches, cable, fittings for service on garage doors 31.0009/30/2025
730.95Subtotal for Divison: 1925
019-1930-65000-00 Office Specialists, Inc.toilet paper 76.1809/30/2025
76.18Subtotal for Divison: 1930
019-1935-52500-00 Galesburg Sanitary Dist.08/25 service 302.7708/31/2025
019-1935-54000-00 Brightspeed 09/25 Service Acct #304035525 99.3209/30/2025
019-1935-55700-00 Getz Fire Equipment Co., Inc.alarm system tie in, annual inspection 264.2009/30/2025
019-1935-55700-00 Mechanical Service Inc.backflow inspection 167.0009/30/2025
019-1935-55700-00 Getz Fire Equipment Co., Inc.annual service - hydrotest service 427.3509/30/2025
019-1935-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Pavilion 100.00 000009290209/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 14
Account Number Vendor AmountDescription PO No Date
019-1935-55700-00 American Pest Control Inc 09/25 pest service 80.0009/30/2025
019-1935-57500-00 Vestis 09/25 service 454.4809/30/2025
019-1935-57500-00 Vestis 09/25 service 454.4809/30/2025
019-1935-57500-00 Vestis 09/25 service 454.4809/30/2025
2,804.08Subtotal for Divison: 1935
019-1940-64000-00 Office Specialists, Inc.copy paper 48.9909/30/2025
48.99Subtotal for Divison: 1940
019-1945-52500-00 Galesburg Sanitary Dist.08/25 service 21.6308/31/2025
019-1945-55700-00 Howe Overhead Doors, Inc.2025 Overhead Door Maintenance Agreement as per quote - Lakeside 300.00 000009290209/30/2025
019-1945-55700-00 American Pest Control Inc 09/25 pest service 95.0009/30/2025
019-1945-65000-00 Office Specialists, Inc.disinfectant cleaner, toilet cleaner 116.5809/30/2025
019-1945-66000-00 Howe Overhead Doors, Inc.short stem rollers for garage door service 11.5009/30/2025
544.71Subtotal for Divison: 1945
019-1950-52500-00 Galesburg Sanitary Dist.08/25 service 5,676.9408/31/2025
019-1950-55700-00 American Pest Control Inc 09/25 pest service 55.0009/30/2025
019-1950-55700-00 Mechanical Service Inc.backflow inspection 83.5009/30/2025
5,815.44Subtotal for Divison: 1950
019-1955-54000-00 Brightspeed 09/25 Service Acct #304035525 9.2209/30/2025
019-1955-55700-00 American Pest Control Inc 09/25 pest services 40.0009/30/2025
019-1955-55700-00 Mechanical Service Inc.backflow inspection 83.5009/30/2025
019-1955-65000-00 Office Specialists, Inc.toilet paper 76.1809/30/2025
208.90Subtotal for Divison: 1955
019-1960-52500-00 Galesburg Sanitary Dist.08/25 service 5.4108/31/2025
019-1960-55700-00 American Pest Control Inc 09/25 pest service 40.0009/30/2025
019-1960-55700-00 American Pest Control Inc 09/25 pest services 60.0009/30/2025
105.41Subtotal for Divison: 1960
019-1965-52500-00 Galesburg Sanitary Dist.08/25 service 10.8108/31/2025
019-1965-54000-00 Brightspeed 09/25 Service Acct #304035525 24.3909/30/2025
019-1965-55700-00 American Pest Control Inc 09/25 pest service 50.0009/30/2025
019-1965-55700-00 American Pest Control Inc 09/25 pest service 50.0009/30/2025
019-1965-57500-00 Vestis 09/25 service 47.2409/30/2025
019-1965-57500-00 Vestis 09/25 service 47.2409/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 15
Account Number Vendor AmountDescription PO No Date
019-1965-57500-00 Vestis 09/25 service 47.2409/30/2025
019-1965-62500-00 Scott Equipment, LLC pillow block #589 118.7609/30/2025
019-1965-62500-00 Scott Equipment, LLC deck belt #589 75.0009/30/2025
019-1965-65500-00 Scott Equipment, LLC cable acs base plate 100.0009/30/2025
019-1965-65500-00 Scott Equipment, LLC cable acs revolt cable 57.2509/30/2025
627.93Subtotal for Divison: 1965
019-1975-54000-00 Brightspeed 09/25 Service Acct #304035525 48.8609/30/2025
019-1975-55500-00 B&B Truck and Trailer Galesburg Fed Annual DOT Inspection #106 57.0009/30/2025
019-1975-56000-00 Altorfer Rents rental compact track loader, mulchers 1,500.0009/30/2025
019-1975-62500-00 Truck Centers, Inc intake grille #103 80.1309/30/2025
019-1975-62500-00 B&B Truck and Trailer Galesburg seat belt assembly #509 258.2309/30/2025
019-1975-65500-00 Heritage Tractor LLC hand guard 57.2609/30/2025
2,001.48Subtotal for Divison: 1975
Subtotal for Fund 019 123,717.95
020-0000-54000-00 Brightspeed 09/25 Service Acct #304035525 67.3809/30/2025
020-0000-55700-00 J.P. Benbow, Inc.repaired drain plugged 115.0009/30/2025
020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - 3 Handwashing Stations - Delivered befo 270.00 000009289209/30/2025
020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - Toilet Rental - 2 Handicap Units - Deli 270.00 000009289209/30/2025
020-0000-56000-00 Terry Allen, Inc Airport Stearman Event - Toilet Rental - 15 Regular Units - Deli 1,350.00 000009289209/30/2025
020-0000-56500-00 Great American Insurance Group crop insurance policy Account #1321139 policy #1054321 1,024.0009/30/2025
020-0000-62500-00 Alta Construction Equipment Illinois, LLC hyd couplers #357 292.3609/30/2025
020-0000-66000-00 Galesburg Electric, Inc.wire, electrical box, receptacle 298.1109/30/2025
020-0000-66000-00 Galesburg Electric, Inc.return - wire, electrical box, receptacle -298.1109/30/2025
3,388.74Subtotal for Divison: 0000
Subtotal for Fund 020 3,388.74
021-0000-66500-00 MES Service Company LLC 25-27 SCBA cylinders 9,300.00 000009308109/30/2025
9,300.00Subtotal for Divison: 0000
Subtotal for Fund 021 9,300.00
023-0000-55420-00 Kleckner Excavating Inc Demolition of 494 Clark St 13,950.00 000009304509/30/2025
023-0000-55420-00 Kleckner Excavating Inc Demolition of 404 W Brooks St 20,700.00 000009304509/30/2025
023-0000-55420-00 Kleckner Excavating Inc Demolition of 84 Division St 14,500.00 000009304509/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 16
Account Number Vendor AmountDescription PO No Date
023-0000-55420-00 Kleckner Excavating Inc Demolition of 946 S Pearl St 20,950.00 000009304509/30/2025
023-0000-55420-00 Kleckner Excavating Inc Demolition of 793 S Seminary St 24,850.00 000009304509/30/2025
023-0000-55420-00 Kleckner Excavating Inc Demolition of 362 W Fourth St 16,950.00 000009304509/30/2025
023-0000-55420-00 D & T Demolition LLC Demolition of 173 Garfield Ave as per bid specifications 19,710.00 000009307609/30/2025
023-0000-55420-00 Kleckner Excavating Inc Demolition of 694 US Hwy 150E 7,100.00 000009304509/30/2025
023-0000-83100-00 AMP Companies Inc ran new amp, installed junction boxes - 891 E South 3,800.0009/30/2025
142,510.00Subtotal for Divison: 0000
Subtotal for Fund 023 142,510.00
024-0000-55700-00 Mechanical Service Inc.backflow inspection 83.5009/30/2025
024-0000-83100-00 Galesburg Museums, Inc 10/25 discovery depot grant 8,333.3309/30/2025
024-0000-88300-00 Michael Breslin 10/25 parking lot lease 320.9509/30/2025
024-0000-88300-00 Patrick Breslin 10/25 parking lot lease 320.9509/30/2025
9,058.73Subtotal for Divison: 0000
Subtotal for Fund 024 9,058.73
030-0320-51000-00 OSF Occupational Medicine pre employment exam 195.0009/30/2025
030-0320-52500-00 Galesburg Sanitary Dist.08/25 service 12.9808/31/2025
030-0320-54000-00 Brightspeed 09/25 Service Acct #304035525 65.4509/30/2025
030-0320-55500-00 B&B Truck and Trailer Galesburg Fed Annual DOT Inspection #469 57.0008/31/2025
030-0320-55500-00 B&B Truck and Trailer Galesburg Fed Annual DOT Inspection #463 57.0009/30/2025
030-0320-55500-00 Advanced Business Systems Inc Monthly Copier Service 31.7509/30/2025
030-0320-61000-00 Office Specialists, Inc.envelopes 6.2109/30/2025
030-0320-61700-00 Titanium Technologies Monitors, cords, cables, keyboard, mouse, charging port, apc 791.6108/31/2025
030-0320-62500-00 Napa Auto Parts inner tie rod 62.6209/30/2025
030-0320-62500-00 Napa Auto Parts electrical connector, light socket 48.7809/30/2025
030-0320-62500-00 Napa Auto Parts credit - warranty, core deposit -327.9408/31/2025
030-0320-62510-00 Herr Petroleum Corp 271.5 Gal Unleaded Ethanol 727.91 000009287909/30/2025
030-0320-62510-00 Herr Petroleum Corp 232.30 Gal Unleaded Ethanol 643.96 000009287909/30/2025
030-0320-66500-00 Napa Auto Parts val tool 5.4909/30/2025
030-0320-88300-00 Advanced Business Systems Inc Monthly Copier Service 29.2709/30/2025
2,407.09Subtotal for Divison: 0320
030-0370-51000-00 Mid-West Truckers Association, Inc.07/21 - drug & alcohol testing 25.0009/30/2025
030-0370-52500-00 Galesburg Sanitary Dist.08/25 service 30.2808/31/2025
030-0370-54000-00 Brightspeed 09/25 Service Acct #304035525 129.8009/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 17
Account Number Vendor AmountDescription PO No Date
030-0370-55500-00 Advanced Business Systems Inc Monthly Copier Service 31.7409/30/2025
030-0370-55500-00 B&B Truck and Trailer Galesburg Fed Annual DOT Inspection #1301 57.0009/30/2025
030-0370-55700-00 American Pest Control Inc 09/25 pest service 65.0009/30/2025
030-0370-57500-00 Cintas, Inc 09/25 service 197.4109/30/2025
030-0370-57500-00 Cintas, Inc 09/25 service 342.5409/30/2025
030-0370-61700-00 Titanium Technologies Monitors, cords, cables, keyboard, mouse, charging port, apc 791.6208/31/2025
030-0370-62500-00 Napa Auto Parts crankcase filter 79.0208/31/2025
030-0370-62500-00 Napa Auto Parts glow plug, multi function electrical connector 182.4209/30/2025
030-0370-62500-00 Napa Auto Parts bracketed caliper, core deposit 127.8909/30/2025
030-0370-62500-00 Napa Auto Parts oil filter 29.5909/30/2025
030-0370-62500-00 Napa Auto Parts air filter 143.2809/30/2025
030-0370-62500-00 Napa Auto Parts axle o-rings, oil seal 119.4509/30/2025
030-0370-62500-00 Napa Auto Parts radiator cap 39.6908/31/2025
030-0370-62500-00 Napa Auto Parts jb weld 10.4909/30/2025
030-0370-62500-00 Napa Auto Parts air filter 55.7809/30/2025
030-0370-62500-00 Napa Auto Parts electrical connector 23.0909/30/2025
030-0370-62500-00 Napa Auto Parts turn signal 103.3909/30/2025
030-0370-62500-00 Napa Auto Parts filter 21.0908/31/2025
030-0370-62500-00 Napa Auto Parts crankcase filter 99.3908/31/2025
030-0370-62500-00 Napa Auto Parts bracketed caliper, core deposit, brake pad, rotors 556.9309/30/2025
030-0370-62500-00 Napa Auto Parts battery, core deposit 382.5809/30/2025
030-0370-62500-00 Pomp's Tire - Galesburg tires 1,219.0409/30/2025
030-0370-62500-00 Gillig draglink assembly, seal kit 592.9209/30/2025
030-0370-62500-00 Advance Auto Parts ac cut off 30.9708/31/2025
030-0370-62500-00 Gillig adapters 284.7109/30/2025
030-0370-62500-00 Eastern Iowa Tire tires 1,212.0009/30/2025
030-0370-63000-00 Napa Auto Parts tie 48.6809/30/2025
030-0370-66500-00 Napa Auto Parts axle nut socket 29.9908/31/2025
030-0370-66500-00 Napa Auto Parts impact socket 12.7409/30/2025
030-0370-88300-00 Advanced Business Systems Inc Monthly Copier Service 29.2809/30/2025
7,104.80Subtotal for Divison: 0370
Subtotal for Fund 030 9,511.89
049-0000-83100-00 Galesburg Civic Art Center Inc TIF Redevelopment Agreement - 349 E Main St 90,000.00 000009247909/30/2025
90,000.00Subtotal for Divison: 0000
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 18
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 049 90,000.00
053-0000-51000-00 US Sterling Capital Corp., Inc.T Bank N.A. 245.0009/30/2025
245.00Subtotal for Divison: 0000
Subtotal for Fund 053 245.00
057-0000-10701-00 Office Specialists, Inc.01/26 -02/26 - Adobe License -MHeiseler 53.6609/30/2025
057-0000-61700-00 Office Specialists, Inc.computer/controls for auditorium psb 2,574.0009/30/2025
057-0000-61700-00 Office Specialists, Inc.09/25 - 12/25 - Adobe License -MHeiseler 80.5009/30/2025
2,708.16Subtotal for Divison: 0000
Subtotal for Fund 057 2,708.16
058-0000-51000-00 US Sterling Capital Corp., Inc.Royal Business Bank 240.0009/30/2025
240.00Subtotal for Divison: 0000
Subtotal for Fund 058 240.00
059-0000-55700-00 A.C. Pavement Striping Co.Bunker Links cape seal work 52,361.40 000009308209/30/2025
059-0000-76000-00 Fears Fence Company Fence for Cooke Park Playground 14,749.50 000009307809/30/2025
67,110.90Subtotal for Divison: 0000
Subtotal for Fund 059 67,110.90
061-0000-20101-00 1516 INVESTMENTS LLC Refund Check 069357-000, 1687 INDIANA DR 120.1609/17/2025
061-0000-20101-00 ALICIA ALFARO Refund Check 043681-003, 349 LOMBARD ST 91.8809/24/2025
061-0000-20101-00 DESTAN ALIU Refund Check 069018-000, 1075 N HENDERSON ST 39.4809/09/2025
061-0000-20101-00 BRANDON AUSTIN Refund Check 065728-000, 778 E GROVE ST 27.0509/12/2025
061-0000-20101-00 BETHEL BAPTIST CHURCH Refund Check 012074-004, 1160 N ACADEMY ST 62.5809/10/2025
061-0000-20101-00 PATRICIA HUTCHINSON Refund Check 066742-000, 1539 MCKNIGHT ST 11.9509/17/2025
061-0000-20101-00 WALTER JIMENEZ Refund Check 059390-015, 1192 N BROAD ST 130.2509/24/2025
061-0000-20101-00 BONNIE HARRIS Refund Check 007110-043, 155 W WATER ST 98.2709/24/2025
061-0000-20101-00 GARY DALEGOWSKI Refund Check 005780-000, 440 N CHERRY ST 27.9309/19/2025
061-0000-20101-00 CODIE CALLIES Refund Check 059464-000, 861 FRANK ST 77.7509/10/2025
061-0000-20101-00 CBI BANK & TRUST Refund Check 063486-000, 1961 WASHINGTON ST 140.1709/17/2025
061-0000-20101-00 DANIEL KIRCHGESSNER Refund Check 018944-001, 184 N ACADEMY ST 110.5709/10/2025
061-0000-20101-00 MARK MARTIN Refund Check 005097-080, 106 ILLINOIS AVE 68.4309/10/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 19
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 BURG GT LLC Refund Check 064528-000, 2201 W MAIN ST METER 1 86.9009/24/2025
061-0000-20101-00 MARK MARTIN Refund Check 005097-080, 106 ILLINOIS AVE 75.7009/19/2025
061-0000-20101-00 EDWARD CHEESMAN Refund Check 011685-001, 1410 ARCADIA DR 32.4909/10/2025
061-0000-20101-00 RAYMOND JACOBS Refund Check 013929-002, 2138 SODHI AVE 85.2509/17/2025
061-0000-20101-00 MCS REAL ESTATE LLC Refund Check 005091-205, 1483 S SEMINARY ST 82.4909/10/2025
061-0000-20101-00 LAKIS FORD DODGE Refund Check 015629-003, 144 N LINWOOD RD 21.1509/24/2025
061-0000-20101-00 ALEXIS DAVIS Refund Check 067951-000, 1030 W BERRIEN ST 143.9609/10/2025
061-0000-20101-00 DEAN COURTER Refund Check 061493-001, 889 S CHAMBERS ST 140.1709/17/2025
061-0000-20101-00 EDWARD CHEESMAN Refund Check 011685-001, 1410 ARCADIA DR 67.6009/19/2025
061-0000-20101-00 LOCKES RESIDENTIAL INVESTMENTS LLCRefund Check 058241-013, 653 S PEARL ST 126.2909/24/2025
061-0000-20101-00 RYAN TWADDLE Refund Check 052603-000, 839 E FREMONT ST 69.5609/10/2025
061-0000-20101-00 ROGER PETERSON ESTATE Refund Check 016099-000, 1338 SPRUCE AVE 24.1309/10/2025
061-0000-20101-00 TARA GRALL Refund Check 068006-000, 1028 E NORTH ST 49.6309/24/2025
061-0000-20101-00 MICHAEL SHELLY Refund Check 059179-001, 597 ARNOLD ST 89.3909/24/2025
061-0000-20101-00 MADISON SIMMONS Refund Check 064019-000, 1579 MCKNIGHT ST 10.9309/10/2025
061-0000-20101-00 TRACY LARSON Refund Check 006798-001, 1837 BAIRD AVE 46.1209/24/2025
061-0000-20101-00 KIRK MCKILLIP Refund Check 016983-000, 532 KINGS CANYON BLVD 37.6309/24/2025
061-0000-20101-00 LOCKES RESIDENTIAL INVESTMENTS LLCRefund Check 058241-014, 834 E KNOX ST 75.7009/09/2025
061-0000-20101-00 PATRICIA INNESS Refund Check 008271-001, 911 FLORENCE AVE 116.1909/24/2025
061-0000-20101-00 HEATHER BUMPS Refund Check 063614-000, 6 OTTAWA TRAIL 3.1509/17/2025
061-0000-20101-00 DUNN COMPANY Refund of hydrant meter deposit 196.0509/30/2025
061-0000-20101-00 RACHEL BROWNLESS Refund Check 053951-001, 49 LORRAINE DR 37.1609/17/2025
061-0000-20101-00 ZACHARY DOSS Refund Check 067452-000, 1507 COULTER AVE 27.2109/24/2025
061-0000-20101-00 CAMPAIGN INVESTMENT LLC Refund Check 065881-000, 695 S PEARL ST 112.1409/17/2025
061-0000-20101-00 GAIL GALBREATH Refund Check 058268-000, 173 GARFIELD AVE 58.9509/09/2025
061-0000-20101-00 GHS Refund Check 013976-010, 1100 W DAYTON ST 93.5309/17/2025
061-0000-20101-00 LOCKES RESIDENTIAL INVESTMENTS LLCRefund Check 058241-015, 477 W SECOND ST 53.7309/09/2025
061-0000-20101-00 GLORIA SIEBKEN Refund Check 011379-000, 52 W LOSEY ST 16.2109/17/2025
061-0000-20101-00 BENJAMIN RUTTER Refund Check 064086-000, 772 S ACADEMY ST 2 71.1209/24/2025
061-0000-20101-00 WENDY PHILLIPS Refund Check 040035-000, 85 PHILLIPS ST 130.1709/17/2025
061-0000-20101-00 JEFFREY WOOLSEY Refund Check 009717-020, 436 PHILLIPS ST 132.0609/17/2025
061-0000-20101-00 REDBUD RESIDENTIAL LLC Refund Check 065474-006, 581 E FREMONT ST 132.0609/17/2025
061-0000-20101-00 UNITED WAY OF KNOX COUNTY Refund Check 063333-000, 1215 MONMOUTH BLVD 41.3709/19/2025
061-0000-20101-00 MADISYN SPRATT Refund Check 066481-000, 1411 E FIFTH ST 22 2.2709/10/2025
061-0000-20101-00 PRIME POINT RENTALS LLC Refund Check 069596-000, 653 BROWN AVE 107.5509/17/2025
061-0000-20101-00 NATHANIEL OVERHAKE SR Refund Check 059982-001, 327 COUNTRY ELMS EST 70.4009/12/2025
061-0000-51000-00 Knox County Recorders Office 08/25 Laredo service 23.9509/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 20
Account Number Vendor AmountDescription PO No Date
061-0000-51000-00 Great Eastern Mgmt., Inc.The Tipton Latham Bank 245.0009/30/2025
061-0000-51000-00 Pace Analytical Services LLC water testing 25.0009/30/2025
061-0000-51500-00 Sebis Direct Inc 08/25 - UB printing services 963.4609/30/2025
061-0000-52000-00 OnSite Partners ProjectCo LLC 08/25 service 13,572.2308/31/2025
061-0000-52300-00 Nicor Gas 08/25 service - Acct #20-72-70-1000 9 54.5208/31/2025
061-0000-52300-00 Nicor Gas 08/25 service - Acct #14-51-15-5411 6 381.9408/31/2025
061-0000-52500-00 Galesburg Sanitary Dist.08/25 service 275.7408/31/2025
061-0000-54000-00 Brightspeed 09/25 Service Acct #304035525 127.1409/30/2025
061-0000-55500-00 Advanced Business Systems Inc Monthly Copier Service 170.1209/30/2025
061-0000-55500-00 Scott Equipment, LLC replaced carb & air filters, mowing head auto cut 187.5009/30/2025
061-0000-55500-00 Scott Equipment, LLC replaced trigger, throttle cable, & carb 120.5009/30/2025
061-0000-55700-00 American Pest Control Inc 09/25 pest service 55.0009/30/2025
061-0000-55700-00 American Pest Control Inc 09/25 pest service 85.0009/30/2025
061-0000-55700-00 American Pest Control Inc 09/25 pest service 40.0009/30/2025
061-0000-55700-00 Mechanical Service Inc.backflow inspection 167.0009/30/2025
061-0000-55700-00 Mechanical Service Inc.rebuilt backflow device 268.5109/30/2025
061-0000-55700-00 Waste Management, Inc.09/25 service - cust #9-06892-63006 127.1408/31/2025
061-0000-55700-00 Waste Management, Inc.09/25 service - cust #64537-23004 22.7208/31/2025
061-0000-61000-00 Office Specialists, Inc.business cards 18.8509/30/2025
061-0000-61000-00 Office Specialists, Inc.duster 34.9209/30/2025
061-0000-61700-00 Titanium Technologies water ups replacement 1,866.9809/30/2025
061-0000-65000-00 Office Specialists, Inc.soap dispenser, hand sanitizer dispenser 141.7509/30/2025
061-0000-65000-00 Office Specialists, Inc.floor cleaner, dish soap, hand soap 70.2109/30/2025
061-0000-65500-00 BI-STATE Business Solutions, Inc.sealing kit 7.0009/30/2025
061-0000-65500-00 USA Bluebook, Inc.spray bottle, pressure relief valve, trigger sprayer 264.4909/30/2025
061-0000-65500-00 USA Bluebook, Inc.roller assembly 321.1709/30/2025
061-0000-66000-00 Core & Main couplings 481.5609/30/2025
061-0000-66000-00 Jim Jolly Sales Inc 334.1209/30/2025
061-0000-66000-00 Core & Main repair clamps 960.9209/30/2025
061-0000-66000-00 Core & Main flg kit, gasket, gate valves 913.1809/30/2025
061-0000-66000-00 Core & Main Wedges 125.0009/30/2025
061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncFA-1 FILL SAND DELIVERED 896.73 000009290009/30/2025
061-0000-66000-00 Core & Main ss Inserts 345.0009/30/2025
061-0000-66000-00 Core & Main adapters 299.2209/30/2025
061-0000-66000-00 Core & Main clamps, couplings, ball curb stops 3,975.3909/30/2025
061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncCA6 CRUSHED WHITE STONE - DELIVERED 493.87 000009290009/30/2025
061-0000-66000-00 Core & Main tapping sleeve 786.9309/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 21
Account Number Vendor AmountDescription PO No Date
061-0000-66000-00 Core & Main couplings 476.4009/30/2025
061-0000-66000-00 USA Bluebook, Inc.tube assembly 194.0409/30/2025
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL SI) - DELIVERED 524.13 000009290109/30/2025
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 468.75 000009290109/30/2025
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 328.13 000009290109/30/2025
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL SI) - DELIVERED 299.50 000009290109/30/2025
061-0000-66700-00 Core & Main water meters 3,315.0009/30/2025
061-0000-66700-00 Core & Main water meters 325.0009/30/2025
061-0000-66700-00 USA Bluebook, Inc.meter gasket 55.6009/30/2025
061-0000-68500-00 Hawkins, Inc 2025 Gas Chlorine for Water Division as per your bid. Will orde 5,166.00 000009288809/30/2025
061-0000-68500-00 Harcros Chemicals Inc FLUORIDE (HYDROFUOSILICIC ACID) 10,152.20 000009306709/30/2025
061-0000-68500-00 Tri-State Water misc chemicals 232.5009/30/2025
061-0000-68500-00 Microtech Scientific misc chemicals 1,372.8309/30/2025
061-0000-68500-00 USA Bluebook, Inc.misc chemicals 278.0909/30/2025
061-0000-68500-00 USA Bluebook, Inc.misc chemicals 219.4009/30/2025
061-0000-68500-00 USA Bluebook, Inc.misc chemicals 499.1309/30/2025
061-0000-88300-00 Advanced Business Systems Inc Monthly Copier Service 124.6409/30/2025
56,953.98Subtotal for Divison: 0000
Subtotal for Fund 061 56,953.98
067-0000-51000-00 Knox County Recorders Office 08/25 Laredo service 23.9509/30/2025
067-0000-51500-00 Sebis Direct Inc 08/25 - UB printing services 481.6609/30/2025
067-0000-55500-00 Advanced Business Systems Inc Monthly Copier Service 20.3209/30/2025
067-0000-59501-00 Knox County Landfill 08/25 service Acct #121 31,283.3608/31/2025
067-0000-88300-00 Advanced Business Systems Inc Monthly Copier Service 16.6309/30/2025
31,825.92Subtotal for Divison: 0000
Subtotal for Fund 067 31,825.92
078-0000-20315-00 Becky Benson refund pension - pd health insurance when it ex 8/1/25 384.2009/30/2025
078-0000-20315-00 Thomas Tate refund pension - pd health insurance ex 8/1/25 1,406.0009/30/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 115.0009/30/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 65.0009/30/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 65.0009/30/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 65.0009/30/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 65.0009/30/2025
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 22
Account Number Vendor AmountDescription PO No Date
078-0000-51000-00 OSF Occupational Medicine pre employment exam 120.0009/30/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 65.0009/30/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 65.0009/30/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 115.0009/30/2025
078-0000-55500-00 Advanced Business Systems Inc Monthly Copier Service 15.8809/30/2025
078-0000-56534-00 Illinois Municipal League Risk Management Assoc.08/25 service - DOL 03/24/25 -25050M729051 25.0009/30/2025
078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 08/20/25 - pat acct # AA16113941 280.8909/30/2025
078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 08/25/25 - pat acct # AA16113941 355.8909/30/2025
078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 08/27/25 - pat acct # AA16113941 280.8909/30/2025
078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 08/29/25 - pat acct # AA16113941 168.8609/30/2025
078-0000-56535-00 Rebecca Martinez reimbursement workers comp - prescription 1.8809/30/2025
078-0000-56535-00 Sara Helms reimbursement prescription eye glasses with tinting 361.0009/30/2025
078-0000-56535-00 Midwest Orthopaedic Center workers comp - dos 08/29/25 - pat acct #440399 62.7009/30/2025
078-0000-56535-00 OSF Occupational Medicine workers comp dos 08/29/25 pat acct #0023656900 0.5309/30/2025
078-0000-56535-00 OSF Occupational Medicine workers comp dos 09/12/25 pat acct #0023808000 164.6609/30/2025
078-0000-56535-00 OSF Occupational Medicine workers comp dos 09/12/25 pat acct #0023808200 159.5509/30/2025
078-0000-56535-00 OSF Occupational Medicine workers comp dos 09/08/25 pat acct #0023807900 107.9109/30/2025
078-0000-56535-00 OSF Occupational Medicine workers comp dos 08/25/25 pat acct #0023657100 402.2409/30/2025
078-0000-56535-00 Alyssa Harpin reimbursement prescription medication 70.0009/30/2025
078-0000-56535-00 OSF Occupational Medicine workers comp dos 09/10/25 pat acct #0023808100 268.6609/30/2025
078-0000-56535-00 OSF Occupational Medicine workers comp dos 08/18/25 pat acct #0023657000 217.4309/30/2025
078-0000-56535-00 OSF Occupational Medicine workers comp dos 08/25/25 pat acct #0023656800 529.2909/30/2025
078-0000-56597-00 Traffic Control Corp., Inc.misc supplies for repairs at Broad/Losey 661.0009/30/2025
078-0000-88300-00 Advanced Business Systems Inc Monthly Copier Service 31.2809/30/2025
6,695.74Subtotal for Divison: 0000
Subtotal for Fund 078 6,695.74
Report Total: 1,129,486.78
AP-Transactions by Account (09/30/2025 - 5:12 PM)Page 23
Check Date Check #Vendor Name Description Account #Amount
9/11/2025 0 Waste Management, Inc.08/25 service - cust #5-33430-33004 067-0000-59502 215,797.72
9/11/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00
9/11/2025 0 Breakthru Beverage Illinois, LLC liquor for golf concessions 019-1920-64125 254.87
9/11/2025 0 G & M Distributors liquor for golf concessions 019-1920-64125 292.60
9/11/2025 0 Chuck Humes 09/09 - umped softball - 3 games 019-1940-51400 120.00
9/11/2025 0 Oneida Network Services, Inc 09/25 internet - acct #1101994 001-0207-54000 50.00
9/11/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00
9/11/2025 0 Euclid Beverage liquor for golf concessions 019-1920-64125 262.70
9/11/2025 101681 Illinois Workers' Compensation Commission 01/25 -06/25 -RAF/SIF 2025-1 078-0000-56535 748.90
9/11/2025 101684 Knox County Recorders Office 37 weed/trash/demo liens 001-0160-51300 300.00
9/11/2025 101684 Knox County Recorders Office 4 water/sewer/refuse lien filed 061-0000-51000 63.00
9/11/2025 101684 Knox County Recorders Office 1 water/sewer/refuse lien filed 061-0000-51000 63.00
9/11/2025 101685 Knox County Recorders Office Recording Fee 001-0160-51000 63.00
9/11/2025 101687 Secretary of State municipal plate 030-0370-51000 8.00
9/11/2025 101686 Secretary of State title & registration fee 030-0370-51000 165.00
9/15/2025 0 Euclid Beverage Liquor for golf concessions 019-1920-64125 493.25
9/18/2025 0 Chuck Humes 09/16 - umped softball - 3 games 019-1940-51400 120.00
9/18/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00
9/18/2025 0 Enterprise Fleet Management Admin Cost #508 058-0000-51000 299.00
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #100 058-0000-88300 623.78
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #400 058-0000-88300 675.50
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #189 061-0000-88300 675.50
9/18/2025 0 Enterprise Fleet Management 08/25 enterprise vehicle Lease - #254 058-0000-88300 108.88
9/18/2025 0 Enterprise Fleet Management Temp Tag #532 019-1915-51000 18.00
9/18/2025 0 Enterprise Fleet Management 08/25 enterprise vehicle Lease - #189 061-0000-88300 108.88
9/18/2025 0 Enterprise Fleet Management Admin Cost #400 058-0000-51000 299.00
9/18/2025 0 Enterprise Fleet Management Admin Cost #575 058-0000-51000 299.00
9/18/2025 0 Enterprise Fleet Management Admin Cost #254 058-0000-51000 299.00
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #255 058-0000-88300 428.12
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #508 058-0000-88300 675.50
9/18/2025 0 Enterprise Fleet Management 08/25 enterprise vehicle Lease - #508 058-0000-88300 108.88
9/18/2025 0 G & M Distributors liquor for golf concessions 019-1920-64125 562.80
9/18/2025 0 T TECH 08/25 UB ACH Fees 061-0000-51000 765.59
9/18/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00
9/18/2025 0 Direct Energy Business 08/25 service - acct #1872602 061-0000-52000 18,510.73
9/18/2025 0 Enterprise Fleet Management 08/25 enterprise vehicle Lease - #118 058-0000-88300 108.88
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #118 058-0000-88300 675.50
9/18/2025 0 Enterprise Fleet Management 08/25 enterprise vehicle Lease - #400 058-0000-88300 108.88
9/18/2025 0 Enterprise Fleet Management Admin Cost #118 058-0000-51000 299.00
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #254 058-0000-88300 675.06
9/18/2025 0 Enterprise Fleet Management Fuel #254 001-0410-62510 25.00
9/18/2025 0 Enterprise Fleet Management 08/25 enterprise vehicle Lease - #575 058-0000-88300 108.88
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #575 058-0000-88300 675.50
9/18/2025 0 Enterprise Fleet Management 08/25 enterprise vehicle Lease - #150 061-0000-88300 107.31
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #532 058-0000-88300 804.03
9/18/2025 0 Enterprise Fleet Management 09/25 enterprise vehicle lease - #150 061-0000-88300 665.77
9/18/2025 0 Enterprise Fleet Management Admin Cost #189 061-0000-51000 299.00
9/18/2025 0 Euclid Beverage liquor for golf concessions 019-1920-64125 252.00
9/18/2025 0 IMRF 08/25 IMRF Contributions 001-0000-20311 121,002.78
9/18/2025 0 T TECH 08/25 UB ACH Fees 067-0000-51000 382.79
Advance Checks and ACH Payments as of 9/30/2025
Page 1
Check Date Check #Vendor Name Description Account #Amount
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 024-0000-20102 92.86
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 020-0000-20102 132.07
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 001-0000-20102 20,660.18
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 019-0000-20102 18,774.93
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 061-0000-20102 68.51
9/18/2025 101743 MC Squared 08/25 service Acct #8112025 061-0000-20102 1,206.88
9/18/2025 101743 MC Squared 08/25 service Acct #8112025 020-0000-20102 1,137.70
9/18/2025 101743 MC Squared 08/25 service Acct #8112025 030-0000-20102 1,166.93
9/18/2025 101743 MC Squared 08/25 service Acct #8112025 024-0000-20102 298.32
9/18/2025 101744 Pekin Insurance Co.09/25 - life insurance premiums - fire 001-0605-47500 135.30
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 030-0000-20102 70.59
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 024-0000-20102 68.51
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 019-0000-20102 77.87
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 018-0000-20102 14.38
9/18/2025 101741 Ameren Illinois 08/25 service - Acct #01147-55694 061-0000-20102 20,795.09
9/18/2025 101742 Lease Servicing Center Inc document & processing fee for street sweeper lease 058-0000-51000 500.00
9/18/2025 101743 MC Squared 08/25 service Acct #8112025 018-0000-20102 141.10
9/18/2025 101743 MC Squared 08/25 service Acct #8112025 001-0000-20102 4,535.85
9/18/2025 101743 MC Squared 08/25 service Acct #8112025 019-0000-20102 9,559.01
9/18/2025 101744 Pekin Insurance Co.09/25 - life insurance premiums - police 001-0510-47500 132.00
9/19/2025 0 Illinois Department of Revenue 08/25 Sales Tax 019-1940-84000 28.00
9/19/2025 0 Illinois Department of Revenue 08/25 Sales Tax 019-1925-84000 118.00
9/19/2025 0 Illinois Department of Revenue 08/25 Sales Tax 019-1920-84000 4,700.00
9/19/2025 0 Illinois Department of Revenue 08/25 Sales Tax 019-1950-84000 585.00
9/19/2025 0 Illinois Department of Revenue 08/25 Sales Tax 019-1930-84000 51.00
9/19/2025 0 John Andrew O'Daniel Non Safety Boot & Belt 001-0605-67500 199.99
9/19/2025 0 Brock Schmitt Non Safety Boot & Belt 001-0605-67500 101.98
9/19/2025 0 Jim Pendergast Non Safety Boot & Belt 001-0605-67000 150.00
9/19/2025 0 Monique McCaulley Clothing Allowance for pants 001-0550-67500 48.76
9/24/2025 0 Bank of Montreal Inquirehire - Background Check City Engineer 078-0000-51000 42.80
9/24/2025 0 Bank of Montreal LOWES-socket set 019-1965-66500 111.64
9/24/2025 0 Bank of Montreal Lowes-2-1 1/8"" SAE combo wrenches 061-0000-66500 81.96
9/24/2025 0 Bank of Montreal Hy-Vee - Water, Coke, Powerade for resale 019-1920-64125 109.60
9/24/2025 0 Bank of Montreal Mccormick Place - parking garage Sgugliotta 001-0305-54500 40.00
9/24/2025 0 Bank of Montreal fishers food center- painting materials for a project 061-0000-66000 31.42
9/24/2025 0 Bank of Montreal Springhill Suites Chinatown Chicago - hotel for EPA Brownfields conference 001-0305-54500 711.45
9/24/2025 0 Bank of Montreal Otter.ai - Notes and transcription service 001-0115-55800 30.00
9/24/2025 0 Bank of Montreal Chamber of Commerce - Evening of Excellence (Annual Dinner) -Kboynton 030-0370-54500 31.00
9/24/2025 0 Bank of Montreal Tri Tech / Quilt / POS Company - Blank Gift Cards for the Golf Shop to Resell 019-1920-64000 348.00
9/24/2025 0 Bank of Montreal fishers food center - refund of tax - Rmettler 061-0000-10407 (0.03)
9/24/2025 0 Bank of Montreal IPTA - 01/26 -08/26 Annual Membership Dues 030-0000-10701 800.00
9/24/2025 0 Bank of Montreal Amazon - microphone receivers 001-0510-65500 135.98
9/24/2025 0 Bank of Montreal You Tube TV Monthly Subscription 019-1920-55800 82.99
9/24/2025 0 Bank of Montreal Amazon - parts cleaning brushes 001-0445-66500 20.59
9/24/2025 0 Bank of Montreal Walmart - 25-01 misc. Kitchen supplies 021-0000-68000 151.37
9/24/2025 0 Bank of Montreal Walmart - Concession Lakeside Water park supplies, hot dogs, buns, ice creams 019-1950-64125 104.71
9/24/2025 0 Bank of Montreal At-A-Glance - Calendar 001-0306-61000 70.81
9/24/2025 0 Bank of Montreal Monthly POS Maintenance 019-1920-55800 27.50
9/24/2025 0 Bank of Montreal Pete's Autobody - repair damage citizens car dmg from mowing debris 078-0000-56597 1,732.65
9/24/2025 0 Bank of Montreal Menards - Training Site: chisel, screws 001-0605-66500 19.44
9/24/2025 0 Bank of Montreal Travel for IML Conference - J. Pease & C St.George 001-0120-54500 70.00
Page 2
Check Date Check #Vendor Name Description Account #Amount
9/24/2025 0 Bank of Montreal Walmart - tax - Bluedtke 019-0000-10407 1.33
9/24/2025 0 Bank of Montreal Inquirehire - Background Check Handivan driver 030-0320-51000 112.02
9/24/2025 0 Bank of Montreal Hy-Vee- Breakfast Sandwiches 019-1920-64125 16.99
9/24/2025 0 Bank of Montreal Amazon- nature center- compasses for nature program 019-1940-64000 9.99
9/24/2025 0 Bank of Montreal SHRM - 2025 Chapter Membership - Awillett 001-0120-55000 80.00
9/24/2025 0 Bank of Montreal Menards - Lysol, all purpose cleaner and scour pads 001-0450-65000 12.11
9/24/2025 0 Bank of Montreal NFPA - 01/26 -08/26 annual membership Seitz 605-55000 001-0000-10701 113.33
9/24/2025 0 Bank of Montreal Menards - Brooks floor fan 001-0605-65000 99.99
9/24/2025 0 Bank of Montreal Menards- Water for cooler/Summer days 001-0445-68000 6.96
9/24/2025 0 Bank of Montreal Menards-backer rods 061-0000-66000 11.76
9/24/2025 0 Bank of Montreal murphy -gas for truck #188 061-0000-62510 70.28
9/24/2025 0 Bank of Montreal StrictlyTech - 5502-731 Cat 6 16ft External cable for camera 001-0207-61700 338.20
9/24/2025 0 Bank of Montreal Wesco (Was Anixter) - Zinc Grounding Bridge w/ cover 001-0207-61700 48.65
9/24/2025 0 Bank of Montreal Amazon - Hook switch cables for Inspections headsets 001-0306-61700 134.94
9/24/2025 0 Bank of Montreal 360 Training.com - Bassett Training Certificate for James Keefer 019-1920-54500 14.99
9/24/2025 0 Bank of Montreal Holiday Inn - lodging for MCI Summer Seminar (Bennewitz)001-0115-54500 264.48
9/24/2025 0 Bank of Montreal Tractor Supply- Belt for unit # 588 019-1965-62500 39.99
9/24/2025 0 Bank of Montreal Menards - Pickup Tool, Mulch Fork, Leaf rake 030-0370-66500 56.97
9/24/2025 0 Bank of Montreal Menards - cross joint trowel 061-0000-66500 8.99
9/24/2025 0 Bank of Montreal HY-VEE - fuel for chainsaws 019-1975-62510 20.18
9/24/2025 0 Bank of Montreal Innkeepers - Bag of Coffee for Administration 001-0110-61000 18.00
9/24/2025 0 Bank of Montreal Menards- batteries 061-0000-66000 85.70
9/24/2025 0 Bank of Montreal Wholesale batteries, inc.-2 batteries for hand held meter programmers/readers 061-0000-65500 160.34
9/24/2025 0 Bank of Montreal Walmart - 25-01 misc. Kitchen supplies 021-0000-68000 106.60
9/24/2025 0 Bank of Montreal USA BLUEBOOK-foot valve and strainer 019-1950-66500 73.45
9/24/2025 0 Bank of Montreal Amazon- Monarch Migration Festival- butterflies and wing capes 019-1940-64000 58.92
9/24/2025 0 Bank of Montreal Amazon- You + Me Craft Night supplies 019-1940-64000 13.59
9/24/2025 0 Bank of Montreal Heart of Illinois SHRM - HR Seminar 001-0120-54500 30.00
9/24/2025 0 Bank of Montreal Lowes - Deck screws, saw blade, bits, clamps 012-0000-66000 302.60
9/24/2025 0 Bank of Montreal Lowe's - Training Site mower blades 001-0605-65500 32.98
9/24/2025 0 Bank of Montreal Lowe's - Filters for Central fridges 001-0605-65500 80.97
9/24/2025 0 Bank of Montreal FirstNet - 07/25 Geotab Service 001-0000-20102 834.09
9/24/2025 0 Bank of Montreal Menards-concrete crack filler caulk 061-0000-66000 19.16
9/24/2025 0 Bank of Montreal Menards - Screws for Skate Park 012-0000-66000 91.96
9/24/2025 0 Bank of Montreal fishers food center - Tax Rmettler 061-0000-10407 0.03
9/24/2025 0 Bank of Montreal Inquirehire - Background Checks Crossing guards & dispatch 078-0000-51000 356.00
9/24/2025 0 Bank of Montreal Innkeepers - bag of Coffee for Admin Office 001-0110-61000 18.00
9/24/2025 0 Bank of Montreal Galesburg Lumber-2-2x4x12,2-2x10x14 lumber for forming up concrete 061-0000-66000 70.96
9/24/2025 0 Bank of Montreal LOWES-MULCH 019-1910-66000 278.60
9/24/2025 0 Bank of Montreal MENARDS-hinges 019-1915-65500 3.48
9/24/2025 0 Bank of Montreal Lowes - Screws for Kiwanis Skate Park 012-0000-66000 59.98
9/24/2025 0 Bank of Montreal American Association of Notaries - Ericka Gugliotta Notary Renewal 001-0115-55000 92.90
9/24/2025 0 Bank of Montreal Mobile Asset Solutions - Refund of previous month charges that were made in error 030-0000-10407 (160.00)
9/24/2025 0 Bank of Montreal Menards - #60 iPad charging cable 001-0605-65500 9.99
9/24/2025 0 Bank of Montreal IPTA -08/25 - 12/25 - Annual Membership Dues 030-0320-55000 400.00
9/24/2025 0 Bank of Montreal School-Tech Schoolmasters purchase of 3 handheld stop signs for Crossing Guards 001-0525-64500 125.11
9/24/2025 0 Bank of Montreal Lippert- A/C condenser for Unit # 459 030-0320-62500 1,481.24
9/24/2025 0 Bank of Montreal Amazon- August Craft Night Out wire supplies 019-1940-64000 35.96
9/24/2025 0 Bank of Montreal SCW - Galaxy Tab Tablet 061-0000-61700 523.74
9/24/2025 0 Bank of Montreal FirstNet - 07/25 Geotab Service 019-0000-20102 506.93
9/24/2025 0 Bank of Montreal Menards - misc. Cleaning Supplies 019-1920-65000 44.73
Page 3
Check Date Check #Vendor Name Description Account #Amount
9/24/2025 0 Bank of Montreal Zero 9 - radio cases/holders 001-0510-67500 113.98
9/24/2025 0 Bank of Montreal Phillips 66 -fuel for case tractor 061-0000-62510 120.33
9/24/2025 0 Bank of Montreal Allegra - Fixed Route Punch Cards 030-0370-51500 86.90
9/24/2025 0 Bank of Montreal Mccormick Place - parking garage Sgugliotta 001-0305-54500 40.00
9/24/2025 0 Bank of Montreal SHRM - 2025 Chapter Membership - Jpease 001-0120-55000 299.00
9/24/2025 0 Bank of Montreal Ray Oherrons - work shirts -. TSmith, B. Anderson 001-0510-67500 150.27
9/24/2025 0 Bank of Montreal Hy-Vee - Hot Dog Buns and Breakfast Sandwiches 019-1920-64125 37.93
9/24/2025 0 Bank of Montreal Galesburg Electric- Kremler 500' wire reel holder 061-0000-66000 171.12
9/24/2025 0 Bank of Montreal IML - registration for Heather Acerra 001-0105-54500 325.00
9/24/2025 0 Bank of Montreal FirstNet -06/25 Service 061-0000-20102 383.34
9/24/2025 0 Bank of Montreal Menards - Grease for sweeper 001-0450-65500 41.94
9/24/2025 0 Bank of Montreal Comcast - 08/25 Service #24-06 001-0630-54000 24.00
9/24/2025 0 Bank of Montreal Protero- leaf collection system that attaches to a mower 019-1915-66500 4,774.00
9/24/2025 0 Bank of Montreal Comcast - 08/25 Service 001-0510-54000 19.90
9/24/2025 0 Bank of Montreal Menards - return of screws 012-0000-66000 (21.98)
9/24/2025 0 Bank of Montreal Lowe's - rescue saw fuel 001-0605-65500 27.92
9/24/2025 0 Bank of Montreal IML - registration for Greg Saul 001-0105-54500 325.00
9/24/2025 0 Bank of Montreal Hy-Vee- Hot Dog Buns 019-1920-64125 20.94
9/24/2025 0 Bank of Montreal Holiday Inn - MCI Summer Seminar hotel for Gugliotta 001-0115-54500 264.48
9/24/2025 0 Bank of Montreal FTD - tax refund 001-0000-10407 (6.56)
9/24/2025 0 Bank of Montreal Fastenal- New bolts for transmission unit # 560 019-1920-62500 6.60
9/24/2025 0 Bank of Montreal MENARDS-Leather Gloves 019-1915-67500 19.90
9/24/2025 0 Bank of Montreal USPS - postage to ship traffic signal module 001-0450-53000 9.69
9/24/2025 0 Bank of Montreal Foremost Promo - Fire Prev Week stickers 001-0605-67000 51.00
9/24/2025 0 Bank of Montreal Menards- Tax - Dpoland 001-0000-10407 3.13
9/24/2025 0 Bank of Montreal American Association of Notaries -Tax - Wendy Barnes (Egugliotta)001-0000-10407 5.67
9/24/2025 0 Bank of Montreal Lowes-Lufkin 100' tape measure 061-0000-66500 26.98
9/24/2025 0 Bank of Montreal Menards-Batteries for barricade lights 061-0000-65500 89.82
9/24/2025 0 Bank of Montreal RP Lumber - battery for power tool 001-0605-65500 256.24
9/24/2025 0 Bank of Montreal HOLT SUPPLY-flushometer, vacuum breaker 019-1960-65500 59.92
9/24/2025 0 Bank of Montreal Ray Oherron - pants for T. Smith, handcuffs, handcuff case, flashlight case - Buccalo 001-0510-67500 268.64
9/24/2025 0 Bank of Montreal Hot Dog Buns and Supplies 019-1920-64125 51.46
9/24/2025 0 Bank of Montreal Culvers - Food while delivery Bus out of town 030-0320-68000 25.27
9/24/2025 0 Bank of Montreal FTD - Retiree Phillips funeral arrangement 001-0605-58500 74.99
9/24/2025 0 Bank of Montreal NFPA - Fire Prev Week Banners & Posters 001-0605-67000 533.40
9/24/2025 0 Bank of Montreal Amtrak tickets for to attend IML - WHunigan 001-0105-54500 65.00
9/24/2025 0 Bank of Montreal Scott Equipment - Brooks small tool repair 001-0605-55500 187.98
9/24/2025 0 Bank of Montreal Menards - Central dryer parts 001-0605-65500 41.96
9/24/2025 0 Bank of Montreal 23 Wentworth - parking garage Sgugliotta 001-0305-54500 30.00
9/24/2025 0 Bank of Montreal Menards - Caution tape, screws, drill bits 012-0000-66000 35.68
9/24/2025 0 Bank of Montreal Amazon - Safety glasses 001-0450-67500 46.55
9/24/2025 0 Bank of Montreal Ray Oherron - magazine cases , OC spray cases 001-0510-67500 182.46
9/24/2025 0 Bank of Montreal Bennigan's - Dinner at MCI Summer Seminar 001-0115-54500 32.38
9/24/2025 0 Bank of Montreal HY-VEE - bottled water 019-1920-64125 39.92
9/24/2025 0 Bank of Montreal Amazon - 15 accessory chargers for vehicles to cover our tablets 030-0320-61700 61.11
9/24/2025 0 Bank of Montreal Amazon - DC Office Bookcase and Chairs 015-0000-61800 219.99
9/24/2025 0 Bank of Montreal Lippert- Air conditioning fitting for unit # 2003 030-0370-62500 69.80
9/24/2025 0 Bank of Montreal Becks/BP- Fuel New bus # 2005 to get it here from Lincoln IL 030-0370-62510 76.39
9/24/2025 0 Bank of Montreal Loves- Propane for forklift # 304 001-0450-65500 30.32
9/24/2025 0 Bank of Montreal NameTag Wizard- Wall Plate Assist. CM 001-0110-61000 27.58
9/24/2025 0 Bank of Montreal Amazon- Toner Cartridges for Jennings printer 001-0550-61000 244.48
Page 4
Check Date Check #Vendor Name Description Account #Amount
9/24/2025 0 Bank of Montreal IAAI - Annual conference Caruana 001-0605-54500 300.00
9/24/2025 0 Bank of Montreal Canva- 01/26 - 08/26 graphic design software 019-1905-55800 019-0000-10701 79.60
9/24/2025 0 Bank of Montreal GovConnect - 2ea 24"" monitors for Chief Legate 001-0510-61700 318.44
9/24/2025 0 Bank of Montreal Fema Nfip Torrent - Renewal of Flood Insurance for Well #5 in Oquawka 078-0000-56531 2,518.00
9/24/2025 0 Bank of Montreal VistaPrint - Canopy for social engagements 001-0510-61800 590.45
9/24/2025 0 Bank of Montreal Farm King Supply-Grass Fertilizer 061-0000-63500 22.99
9/24/2025 0 Bank of Montreal Menards - tree pruning wound sealer 019-1975-63500 51.96
9/24/2025 0 Bank of Montreal Menards - weed killer 001-0450-63500 139.99
9/24/2025 0 Bank of Montreal Amazon - plastic forks 001-0205-61000 37.36
9/24/2025 0 Bank of Montreal Hy-Vee - Disinfectant cleaning supplies 019-1920-65000 15.92
9/24/2025 0 Bank of Montreal Menards-staple gun and staples 019-1915-66500 32.41
9/24/2025 0 Bank of Montreal Amazon- water testing supplies 019-1950-64000 46.95
9/24/2025 0 Bank of Montreal Constellix - Monthly DNS service 001-0207-55800 6.31
9/24/2025 0 Bank of Montreal Parallel Ag-caster arm #523 019-1915-62500 349.61
9/24/2025 0 Bank of Montreal Microsoft - Office 365 for Kevin Legate 001-0510-55800 88.15
9/24/2025 0 Bank of Montreal FirstNet - 07/25 Geotab Service 020-0000-20102 23.93
9/24/2025 0 Bank of Montreal IL SOS - Notary Renewal Egugliotta 001-0115-57000 16.00
9/24/2025 0 Bank of Montreal Menards-screwdriver kit,kneeling pad 061-0000-66500 48.98
9/24/2025 0 Bank of Montreal Walmart- Concession supplies Ziploc bags 019-1950-64125 7.06
9/24/2025 0 Bank of Montreal Hy-Vee - Ketchup and Mustard / F&B Supplies 019-1920-64125 20.25
9/24/2025 0 Bank of Montreal Parallel Ag- Deck Belts for unit #523 019-1915-62500 400.95
9/24/2025 0 Bank of Montreal Tractor Supply Company- galvanized nipple,bulkhead fitting 061-0000-66000 15.98
9/24/2025 0 Bank of Montreal LOWES-Plants for city hall 019-1910-66000 257.52
9/24/2025 0 Bank of Montreal Arc - Meal for Steve Gugliotta, Eric Heiden, Lucas Brooks 001-0306-54500 74.00
9/24/2025 0 Bank of Montreal Menards - building maint 001-0605-66000 67.25
9/24/2025 0 Bank of Montreal IPTA - 01/26 - 08/26 Annual Membership Dues 030-0000-10701 800.00
9/24/2025 0 Bank of Montreal Menards - misc. household supplies - Fremont 001-0605-65000 105.02
9/24/2025 0 Bank of Montreal Lowes-caulk 019-1915-65500 8.48
9/24/2025 0 Bank of Montreal McDonalds - Meal for SGugliotta, EHeiden, LBrooks 001-0306-54500 31.68
9/24/2025 0 Bank of Montreal Sling - Dispatch / Comm (550) August bill for scheduling 001-0550-55800 68.74
9/24/2025 0 Bank of Montreal Lowes - Deck screws Kiwanis skate park 012-0000-66000 21.98
9/24/2025 0 Bank of Montreal S&S Industrial Supply- Brake clean/shop supplies 001-0445-63000 83.34
9/24/2025 0 Bank of Montreal fuel for the bulk tank in Oquawka 061-0000-62510 120.30
9/24/2025 0 Bank of Montreal Culvers Meal Eheiden 001-0306-54500 12.09
9/24/2025 0 Bank of Montreal Westin - lodging Itasca - Illinois Homicide Association - Buccalo 001-0510-54500 255.30
9/24/2025 0 Bank of Montreal TransUnion (TLO) - monthly fee 001-0510-55800 75.40
9/24/2025 0 Bank of Montreal Amtrak tickets for Greg Saul to attend IML 001-0105-54500 58.00
9/24/2025 0 Bank of Montreal Canva- 08/25 - 12/25 graphic design software 019-1905-55800 39.80
9/24/2025 0 Bank of Montreal Connectwise - Screenconnect migration to the cloud 001-0207-55800 943.83
9/24/2025 0 Bank of Montreal Illinois Homicide Investigators Association conference cost for Buccalo/Ingles 001-0510-54500 590.00
9/24/2025 0 Bank of Montreal Starbucks - Drinks for office clean out (4)001-0120-58500 25.09
9/24/2025 0 Bank of Montreal eBay - Ditch Witch utility locator 061-0000-66500 3,590.21
9/24/2025 0 Bank of Montreal Amazon - Hi-Viz vests for crossing guards 001-0525-67500 82.45
9/24/2025 0 Bank of Montreal Wesco (was Anixter) - 4 SFPs 001-0207-61700 437.00
9/24/2025 0 Bank of Montreal MENARDS-compressor oil, hex nuts, bolts 020-0000-65500 17.76
9/24/2025 0 Bank of Montreal Monarch Joint Venture- Symbolic Migration educational materials 019-1940-64000 20.00
9/24/2025 0 Bank of Montreal NAACP -01/26 - 07/26 -dues for Chief Legate 510-55000 001-0000-10701 17.50
9/24/2025 0 Bank of Montreal Monarch Watch- 50 butterfly tagging kt 019-1940-64000 20.00
9/24/2025 0 Bank of Montreal 08/25 CC Chrg - ETSB 001-0000-10407 9,622.64
9/24/2025 0 Bank of Montreal People's - Training Site paint sprayer rental 001-0605-56000 99.00
9/24/2025 0 Bank of Montreal Amazon - spiral key chains 061-0000-61000 9.98
Page 5
Check Date Check #Vendor Name Description Account #Amount
9/24/2025 0 Bank of Montreal American AED - Tax - Banderson 001-0000-10407 12.43
9/24/2025 0 Bank of Montreal Holt Supply/Saw blades 019-1920-66500 18.93
9/24/2025 0 Bank of Montreal Lowes-Klein tools 11-in-1 impact ratchet set 061-0000-66500 29.98
9/24/2025 0 Bank of Montreal Zoro- New steering wheel straps for Wrecker unit # 601 001-0445-65500 48.15
9/24/2025 0 Bank of Montreal Farm king- Hooks for chains on unit # 143 001-0450-62500 25.18
9/24/2025 0 Bank of Montreal Lowes - Quikrete 014-0000-66000 45.88
9/24/2025 0 Bank of Montreal CDWg - 2ea Logitiech MK540 keyboard and mouse comb0 030-0370-61700 103.46
9/24/2025 0 Bank of Montreal River House - Business Lunch 001-0110-58500 70.00
9/24/2025 0 Bank of Montreal IPTA - 08/25 - 12/25 - Annual Membership Dues 030-0370-55000 400.00
9/24/2025 0 Bank of Montreal IML - registration for Dwight White 001-0105-54500 325.00
9/24/2025 0 Bank of Montreal Amtrak tickets for to attend IML - PSchwartzman 001-0105-54500 44.00
9/24/2025 0 Bank of Montreal FirstNet - 07/25 Geotab Service 061-0000-20102 311.09
9/24/2025 0 Bank of Montreal Phillips 66 - fuel for truck #153 061-0000-62510 95.69
9/24/2025 0 Bank of Montreal Amazon - coffee, coffee cups and plastic plates 001-0510-61000 230.81
9/24/2025 0 Bank of Montreal FirstNet -07/25 Service 030-0000-20102 1,340.88
9/24/2025 0 Bank of Montreal Hy-Vee - sponges for cleaning 019-1920-65000 4.29
9/24/2025 0 Bank of Montreal Lowes - windex, clorox clean-up, air freshener 001-0450-65000 87.57
9/24/2025 0 Bank of Montreal Lock and Key - keys for new building 001-0510-65500 16.00
9/24/2025 0 Bank of Montreal FTD -Tax - Retiree Phillips funeral arrangement 001-0000-10407 6.56
9/24/2025 0 Bank of Montreal LOWES-flowers 019-1910-66000 32.96
9/24/2025 0 Bank of Montreal Menards - Training Site: Polaris trailer wiring 001-0605-65500 16.99
9/24/2025 0 Bank of Montreal Microsoft - Office 365 for Derek Poland 001-0445-55800 88.16
9/24/2025 0 Bank of Montreal Travel for IML Conference - J. Pease & C St.George 001-0110-54500 70.00
9/24/2025 0 Bank of Montreal Lowe's - investigations tool holder 001-0605-66500 10.48
9/24/2025 0 Bank of Montreal IL Sec of State - Notary Public App TMiller 001-0205-57000 16.00
9/24/2025 0 Bank of Montreal Westin - Lodging Itasca - Illinois Homicide conference - Smith Ingles 001-0510-54500 479.30
9/24/2025 0 Bank of Montreal FirstNet -07/25 Service 001-0000-20102 1,417.69
9/24/2025 0 Bank of Montreal Menard's - door handle -Fremont 001-0605-66000 65.37
9/24/2025 0 Bank of Montreal Phillips 66 - fuel for tractor 061-0000-62510 71.00
9/24/2025 0 Bank of Montreal FARM KING-twine, flags 020-0000-66000 40.84
9/24/2025 0 Bank of Montreal Ray Oherrons- Sergeant Chevron stripes for uniforms 001-0510-67500 44.90
9/24/2025 0 Bank of Montreal Menards - Sealant Washer/Dryer, Gable Vent, Fogger 030-0370-66000 70.57
9/24/2025 0 Bank of Montreal Walmart- motor grease for mower 019-1915-65500 14.56
9/24/2025 0 Bank of Montreal Amazon - Photocells 019-1915-66000 27.76
9/24/2025 0 Bank of Montreal Titanium - Logitech MK540 Wireless keyboard and mouse combo for Garage 001-0207-61700 57.01
9/24/2025 0 Bank of Montreal Menards - Herbicide 019-1920-63500 34.97
9/24/2025 0 Bank of Montreal International Assoc - membership dues 001-0306-55000 125.00
9/24/2025 0 Bank of Montreal Walmart - Paper Plates for F&B Operation 019-1920-64125 14.78
9/24/2025 0 Bank of Montreal Canva - Business Cards, Cathy Gibson 019-1905-61000 22.00
9/24/2025 0 Bank of Montreal Menards - mat, usb cords -for remodel 001-0605-65000 41.84
9/24/2025 0 Bank of Montreal Menards - lag screws 001-0450-65500 3.69
9/24/2025 0 Bank of Montreal Menards - Torx screws and drill bit for skate park 012-0000-66000 27.84
9/24/2025 0 Bank of Montreal Titanium - 5ea car chargers and 4ea iPad carrying case for GFD 057-0000-61700 224.56
9/24/2025 0 Bank of Montreal HOLT SUPPLY-closet spud 019-1920-65500 10.95
9/24/2025 0 Bank of Montreal IML - registration for Wendel Hunigan 001-0105-54500 325.00
9/24/2025 0 Bank of Montreal Harbor Freight- gloves for employees 019-1975-67500 25.93
9/24/2025 0 Bank of Montreal IML - registration for Peter Schwartzman 001-0105-54500 325.00
9/24/2025 0 Bank of Montreal Phillips 66 - fuel for shop tank in Oquawka 061-0000-62510 117.02
9/24/2025 0 Bank of Montreal Westin NW Chicago Hotel - Chief Legate - Learned Excellence Seminar - ILETSB Executive Institute 001-0510-54500 263.24
9/24/2025 0 Bank of Montreal Walmart - 25-01 misc. Kitchen supplies 021-0000-68000 122.93
9/24/2025 0 Bank of Montreal Wilson Paper Company- Bulk toilet paper 001-0445-65000 66.02
Page 6
Check Date Check #Vendor Name Description Account #Amount
9/24/2025 0 Bank of Montreal Sling- online scheduling program 019-1905-55800 158.56
9/24/2025 0 Bank of Montreal I3 Broadband - 08/25 Service 061-0000-54000 117.48
9/24/2025 0 Bank of Montreal Menards - Screws for Kiwanis Skate Park 012-0000-66000 139.96
9/24/2025 0 Bank of Montreal American AED - AED batteries from American AED 001-0510-67500 138.00
9/24/2025 0 Bank of Montreal Tool Source/Matco tools- drill bits 001-0445-63000 12.31
9/24/2025 0 Bank of Montreal Bound Tree - misc. EMS Supplies 001-0605-68600 820.12
9/24/2025 0 Bank of Montreal Amazon - DC Office Bookcase and Chairs 015-0000-61800 466.86
9/24/2025 0 Bank of Montreal 23 Wentworth - parking garage - SGugliotta 001-0305-54500 30.00
9/24/2025 0 Bank of Montreal Amazon - Brooks - replacement mower belts 001-0605-65500 19.90
9/24/2025 0 Bank of Montreal Hy-Vee - Creamer for Office 001-0110-61000 4.33
9/24/2025 0 Bank of Montreal Walmart- Nature Center- mouse trap, craft supplies 019-1940-64000 33.88
9/24/2025 0 Bank of Montreal Lowes - rebar ties 014-0000-66000 42.84
9/24/2025 0 Bank of Montreal Mobile Asset Solutions - Charge for mobile device we do not have (credit has been requested)030-0000-10407 160.00
9/24/2025 0 Bank of Montreal Tractor Supply- casters for pressure washer pallet for 1025 service truck 030-0320-55700 53.98
9/24/2025 0 Bank of Montreal 07/25 FirstNet -Service 001-0000-20102 710.64
9/24/2025 0 Bank of Montreal NAACP - 07/25 -12/25 Yearly dues for Chief Legate 001-0510-55000 12.50
9/24/2025 0 Bank of Montreal Illinois Homicide Investigators Conference fee $295.00 for Travis Smith 001-0510-54500 295.00
9/24/2025 0 Bank of Montreal Amazon - Paper towels 001-0205-61000 40.49
9/24/2025 0 Bank of Montreal Menards- caulk and supplies to fill cracks in concrete 061-0000-66000 83.57
9/24/2025 0 Bank of Montreal Amazon - Investigations uniform shirt - Tsmith 001-0510-67500 41.95
9/24/2025 0 Bank of Montreal American Association of Notaries - Tax - Egugliotta 001-0000-10407 5.67
9/24/2025 0 Bank of Montreal Springhill Suites Chinatown Chicago - hotel for EPA Brownfields conference 001-0305-54500 711.45
9/24/2025 0 Bank of Montreal Amazon.com - 2ea privacy screens for ICAC displays 001-0510-61700 112.90
9/24/2025 0 Bank of Montreal Lowe's - Training site painting supplies for buildings 001-0605-66000 362.64
9/24/2025 0 Bank of Montreal Sling - monthly bill 001-0510-55800 96.93
9/24/2025 0 Bank of Montreal Tangled Roots - Dinner at bi-monthly CIMCO meeting.001-0115-54500 32.62
9/24/2025 0 Bank of Montreal HY-VEE- hot dog buns 019-1920-64125 17.94
9/24/2025 0 Bank of Montreal Fat Pour - Meal for SGugliotta, EHeiden, LBrooks 001-0306-54500 70.49
9/24/2025 0 Bank of Montreal Parallel Ag- PTO shaft for unit # 360 020-0000-62500 1,896.33
9/24/2025 0 Bank of Montreal Hy-Vee- misc. toppings for ice cream 019-1950-64125 39.93
9/24/2025 0 Bank of Montreal Amazon - Hydrant hose adapters 001-0605-65500 58.97
9/24/2025 0 Bank of Montreal Amazon - headsets 001-0450-67500 477.24
9/24/2025 0 Bank of Montreal Menards - Screws for Kiwanis Skate Park 012-0000-66000 419.88
9/24/2025 0 Bank of Montreal American Association of Notaries -Wendy Barnes Notary Renewal 001-0115-57000 92.90
9/24/2025 0 Bank of Montreal IAAI -01/26 -08/26 Seitz dues 605-55000 001-0000-10701 88.67
9/24/2025 0 Bank of Montreal Caseys - Fuel 001-0306-54500 56.59
9/24/2025 0 Bank of Montreal Lowes-25' tape measure 061-0000-66500 15.49
9/24/2025 0 Bank of Montreal Walmart - chips and water for National Night Out 2025 001-0510-83100 184.44
9/24/2025 0 Bank of Montreal Lowes - Extension cord 012-0000-66000 69.98
9/24/2025 0 Bank of Montreal 08/25 CC Chrg - Library 001-0000-10407 7,352.27
9/24/2025 0 Bank of Montreal Amazon- water park Barbie theme day decor and prizes 019-1950-64000 29.95
9/24/2025 0 Bank of Montreal MENARDS-shop vacuum 019-1950-66500 159.99
9/24/2025 0 Bank of Montreal 23 Wentworth - parking garage 001-0306-54500 30.00
9/24/2025 0 Bank of Montreal Anixter - Horizontal Rack bonding busbar 001-0207-61700 712.50
9/24/2025 0 Bank of Montreal Lowe's - duty office blinds & pest control 001-0605-65000 82.96
9/24/2025 0 Bank of Montreal MENARDS-NECTAR AND LEMON GRASS OIL 019-1915-63500 22.97
9/24/2025 0 Bank of Montreal NFPA - 08/25 - 12/25 annual membership Seitz 001-0605-55000 56.66
9/24/2025 0 Bank of Montreal LOWES-Flowers 019-1915-63500 60.44
9/24/2025 0 Bank of Montreal Lowes - Counter sink screws Kiwanis skate park 012-0000-66000 23.96
9/24/2025 0 Bank of Montreal Menards paint and painting supplies 061-0000-65500 435.92
9/24/2025 0 Bank of Montreal SHRM - HOI Aug Meeting Registration - Awillett 001-0120-54500 30.00
Page 7
Check Date Check #Vendor Name Description Account #Amount
9/24/2025 0 Bank of Montreal Menards pvc pipe for gravel pack 5 061-0000-65500 52.69
9/24/2025 0 Bank of Montreal Airbnb - Adv Tech Firefighter housing (5 attendees)001-0605-54500 973.62
9/24/2025 0 Bank of Montreal Amazon- Vinyl Curtains for Hawthorne Pool locker room doors 019-1955-66000 281.25
9/24/2025 0 Bank of Montreal Tools source/Matco Tools- Filter and oil for A/C machine 001-0445-65500 164.75
9/24/2025 0 Bank of Montreal UPS Store - ship HAZMAT monitors & chargers 001-0605-53000 27.78
9/24/2025 0 Bank of Montreal IML Conference Registration 001-0110-54500 325.00
9/24/2025 0 Bank of Montreal USA BLUEBOOK-foot valve and strainer 019-1950-65500 151.95
9/24/2025 0 Bank of Montreal Delta Challenge coins - K9 lapel pins - Thompson, Taylor 001-0510-67500 24.90
9/24/2025 0 Bank of Montreal Wawa #697 - Gas for Lt. Shaw FBI NA Training 015-0000-54500 36.82
9/24/2025 0 Bank of Montreal Amazon - Safety glasses 001-0450-67500 52.90
9/24/2025 0 Bank of Montreal Menards - paper towels, toilet cleaner 001-0605-65000 78.63
9/24/2025 0 Bank of Montreal Walmart - Counter sink screws 012-0000-66000 15.58
9/24/2025 0 Bank of Montreal Holt Supply/PVC pipe fittings 019-1920-66000 148.83
9/24/2025 0 Bank of Montreal American Association of Notaries - DC Sage Notary Renewal Course Fee 001-0510-57000 29.00
9/24/2025 0 Bank of Montreal FirstNet -06/25 Service 016-0000-20102 42.20
9/24/2025 0 Bank of Montreal Amazon - Motorola radio batteries 001-0510-65500 218.00
9/24/2025 0 Bank of Montreal Menards-.095 weed trimmer line, iron out, 4-ultima caulk sealant,6 bags concrete mix 061-0000-66000 95.14
9/24/2025 0 Bank of Montreal Lippert Components BUS 469 AC parts 030-0320-62500 1,481.24
9/24/2025 0 Bank of Montreal MENARDS-decorative hooks 019-1935-65500 15.76
9/24/2025 0 Bank of Montreal Menards - Febreze, Dawn soap, velcro, disinfectant wipes 030-0370-65000 82.01
9/24/2025 0 Bank of Montreal Menards- Hitch adapter for Unit # 532 019-1915-62500 33.99
9/24/2025 0 Bank of Montreal Menard's- 1 gallon sprayer 019-1915-66500 10.49
9/24/2025 0 Bank of Montreal Menards- Concession supplies Freezer pops 019-1940-64125 6.99
9/24/2025 0 Bank of Montreal Register Mail Subscription 001-0110-55000 14.99
9/24/2025 0 Bank of Montreal Amazon - antibacterial lotion 001-0510-61000 14.09
9/24/2025 0 Bank of Montreal Walmart- planner 019-1940-64000 9.44
9/24/2025 0 Bank of Montreal Springhill Suites Chinatown Chicago - hotel for EPA Brownfields conference 001-0306-54500 711.45
9/24/2025 0 Bank of Montreal Even Hotel - lodging to attend training - Sage 001-0510-54500 305.52
9/24/2025 0 Bank of Montreal LOWES-SILLCOCK 019-1915-65500 9.28
9/24/2025 0 Bank of Montreal Lowes -drinking water 012-0000-61000 7.68
9/24/2025 0 Bank of Montreal Menards-8"" channel locks 061-0000-66500 33.95
9/24/2025 0 Bank of Montreal Walmart 4 pc kit roller, 2 brush, glue for windows 019-1960-65500 29.10
9/24/2025 0 Bank of Montreal Menards - gloves, distilled water 001-0450-67500 22.08
9/24/2025 0 Bank of Montreal Lowes - markers, carpenter pencils 001-0450-61000 11.76
9/24/2025 0 Bank of Montreal Menards - saw blade 001-0450-65500 14.99
9/24/2025 0 Bank of Montreal Aquatap-7/8"" hole saw bit for making service taps 061-0000-66500 163.04
9/24/2025 0 Bank of Montreal Farm King - Sledge Hammer 014-0000-66500 54.99
9/24/2025 0 Bank of Montreal TRACTOR SUPPLY-belt for mower 019-1965-65500 27.99
9/24/2025 0 Bank of Montreal LOWES-plumbing parts for urinal 019-1920-65500 14.48
9/24/2025 0 Bank of Montreal Walmart -misc. coffee supplies, air freshener and plungers 019-1910-65000 157.17
9/24/2025 0 Bank of Montreal Menards- v-jaw groove plier, wrench set 061-0000-66500 71.97
9/24/2025 0 Bank of Montreal Chamber of Commerce - Evening of Excellence (Annual Dinner)- Kboynton 030-0320-54500 31.00
9/24/2025 0 Bank of Montreal Go-Mart - gas for Lt. Shaw at FBI NA Academy 015-0000-54500 35.08
9/24/2025 0 Bank of Montreal IAAI - 08/25 -12/25 Seitz dues 001-0605-55000 44.33
9/24/2025 0 Bank of Montreal Walmart- Super glue for pickleball people 019-1940-64000 2.58
9/24/2025 0 Bank of Montreal Menard's- Malathion insecticide for bagworm treatments 019-1915-63500 11.49
9/24/2025 0 Bank of Montreal Comcast - 08/25 Service #24-06 021-0000-54000 9.95
9/24/2025 0 Bank of Montreal Menards - trowels 014-0000-66500 26.97
9/24/2025 0 Bank of Montreal Menards-concrete crack filler caulk 061-0000-66000 57.14
9/24/2025 0 Bank of Montreal Menards-shelving unit 061-0000-66000 79.99
9/24/2025 0 Bank of Montreal MCX - FBI Marine Mart - Return Credit for shirt, pants, and jacket (Lt. Shaw FBI NA Academy)015-0000-67500 (229.97)
Page 8
Check Date Check #Vendor Name Description Account #Amount
9/24/2025 0 Bank of Montreal Tangled Roots - Dinner at bi-monthly CIMCO meeting 001-0115-54500 32.62
9/24/2025 0 Bank of Montreal MTC communications Inc. internet for Oquawka 061-0000-54000 89.95
9/24/2025 0 Bank of Montreal FirstNet -07/25 Service 019-0000-20102 175.18
9/24/2025 0 Bank of Montreal Harbor Freight - Counter sink screws - Kiwanis skate part 012-0000-66000 13.98
9/24/2025 0 Bank of Montreal Ray Oherrons- police pants - Thompson 001-0510-67500 187.17
9/24/2025 0 Bank of Montreal General Laboratory Products-Tryptic soy broth for QC check on lab bottles 061-0000-68500 80.34
9/24/2025 0 Bank of Montreal Menards-Folding table, fly traps 061-0000-66000 34.98
9/24/2025 0 Bank of Montreal Hy-Vee ,chainsaw fuel 019-1975-62510 20.34
9/24/2025 0 Bank of Montreal Inquirehire - Background Check pt 078-0000-51000 69.22
9/24/2025 0 Bank of Montreal Traffic Safety Warehouse-8-Orange traffic cones. Orange LED safety flare kit 061-0000-64500 374.66
9/24/2025 0 Bank of Montreal Don Brown bus parts- A/C fitting for unit # 2003 030-0370-62500 77.65
9/24/2025 0 Bank of Montreal Menards-16' tape measure, utility knife 061-0000-66500 12.98
9/24/2025 0 Bank of Montreal Walmart - tape measure, wipes, moth balls 001-0115-61000 30.08
9/24/2025 0 Bank of Montreal Advance Auto Parts - Air gun for compressor 014-0000-66500 22.49
9/24/2025 0 Bank of Montreal Tools Source/Matco Tools- drill bit 001-0445-63000 11.28
9/24/2025 0 Bank of Montreal Galesburg Electric-4x500' rolls of 18-3 thermostat wire 061-0000-66000 457.60
9/24/2025 0 Bank of Montreal Amazon- nature center- mouse trap 019-1940-64000 9.99
9/24/2025 0 Bank of Montreal Heritage Tractor- Belts for unit # 539 019-1915-62500 350.32
9/24/2025 0 Bank of Montreal Galesburg Electric/ Buss Fuses 019-1920-66000 93.72
9/24/2025 0 Bank of Montreal Wilson Paper Co- Windshield towels for detailing 001-0445-63000 58.15
9/25/2025 0 Chuck Humes 09/23 - umped softball - 3 games 019-1940-51400 120.00
9/25/2025 0 Gunther Construction Co., a div. of UCM, Inc Simmons Street Streetscape and Parking Lot H Project 013-0000-76000 248,501.20
9/25/2025 0 BlueCross BlueShield of Illinois 10/25 - health insurance premiums 078-0000-20315 463,477.02
9/25/2025 101746 Knox County Recorders Office total of 2 water/sewer/refuse liens released 061-0000-51000 63.00
9/25/2025 101747 Knox County Recorders Office recording fees 001-0160-51000 63.00
9/25/2025 101749 Knox County Recorders Office recording fees 001-0160-51000 63.00
9/25/2025 101750 Phonetics Inc 10/25 - 12/25 - Annual pool flood sensor 019-1955-54000 20.85
9/25/2025 101745 Galesburg Family Dental workers comp - dos 08/14/25 - Chart # 1727A 078-0000-56535 122.68
9/25/2025 101746 Knox County Recorders Office file 53 weed/trash/demo liens 001-0160-51000 438.00
9/25/2025 101748 Knox County Recorders Office recording fees 001-0160-51000 63.00
9/25/2025 101750 Phonetics Inc 01/26 - 09/26 - Annual pool flood sensor 019-0000-10701 62.55
9/26/2025 0 Illinois Dept Employment Security 2nd Quarter unemployment taxes 078-0000-47400 738.74
9/26/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00
9/26/2025 0 G & M Distributors bloody mary mix for golf concessions 019-1920-64125 48.00
9/26/2025 0 Illinois Dept Employment Security 2nd Quarter unemployment taxes 078-0000-47400 205.64
9/26/2025 0 Euclid Beverage liquor for golf concessions 019-1920-64125 407.40
9/26/2025 0 G & M Distributors liquor for golf concessions 019-1920-64125 502.20 Grand Total 1,250,103.24$
Page 9
____________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: Resolution authorizing the purchase of 345-363 E South St.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend approval of the resolution to purchase the property located at 363 E South St. for
$150,000.
BACKGROUND: The City currently owns a parking lot at 280 S Seminary St which is adjacent to
345-363 E South St, and also 224, 236, 238 and 240 S Seminary St that are also within the same
block.
The owner of 345-363 E South St has expressed interest in selling his property, with the condition
of retaining access for 45 days from tonight’s vote in order to dismantle and remove the existing
steel-framed building for reuse at a different location. This work shall be completed no later than
November 21, 2025, at which time the City intends to demolish any remaining structures on the
property to prepare the site for potential future development.
BUDGET IMPACT: The Tax Increment Financing District #4 Fund will be used to purchase the
property.
SUPPORTING DOCUMENTS:
1.Aerial map – General location
2.Resolution
3.Purchase Agreement
25-2030
Resolution No. ________
A RESOLUTION AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT 363 E SOUTH
STREET, GALESBURG, ILLINOIS
WHEREAS, the City of Galesburg (“City”) is a home rule municipality in accordance
with the 1970 Constitution of the State of Illinois; and
WHEREAS, Article VII, Section 6 (a) of the Illinois Constitution grants a home rule authority
to exercise any power and perform any function pertaining to its government and affairs; and
WHEREAS, Charles E. Hoots is the owner of real property located at 345-363 E South
Street, in Galesburg, Illinois; and
WHEREAS, Charles E. Hoots wishes to sell the real property to the City of Galesburg,
Illinois for the sum of $150,000.00 and the City of Galesburg wishes to purchase the real
property; and ;
WHEREAS, Charles E. Hoots wishes to retain access to the property located at 345-363 E
South St for 45 days from October 6, 2025 to dismantle the steel portion of the structure to
remove it from the property and the City is agreeable to providing said access; and
WHEREAS, it is the intent that any remaining structures will be demolished by the City
of Galesburg for potential future redevelopment;
WHEREAS, the City Council finds that the purchase of this property is in the best
interests of the citizens of Galesburg.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Galesburg, Knox
County, Illinois as follows:
SECTION 1: The foregoing recitals are hereby incorporated in this Resolution as though
fully set forth herein.
SECTION 2: The Mayor, City Clerk, City Manager, and City Attorney are directed to take
any and all action necessary to purchase the following parcel of property:
Legal Description
Lots 4, 5, 6, 7, 8, 9, 10, 11 and 12 in Benjamin Lombard’s Subdivision of Block 42 in the
City of Galesburg, Knox County, Illinois, Except as follows: Starting at the southwest
corner of Lot 5, thence along the south line of said Lot 5 a distance of 15.77 feet to the
point of beginning; thence North 36 feet; thence East 25 feet; thence North 48 feet;
thence East 3.90 feet to the East line of Lot 4; thence South along the East line of Lot 4
to the Southeast corner of said Lot 4; thence West to the Point of Beginning, situated in
the City of Galesburg, Knox County, Illinois.
Commonly known as: 363 E South St
PIN: 99-15-235-033
SECTION 3: This Resolution shall be in full force and effect from and after its approval
and passage as provided by law.
Approved this ______day of ____________________, 2025, by roll call vote as follows:
Roll Call #:
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
_________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
AGREEMENT FOR SALE OF REAL ESTATE
(THIS IS A BINDING REAL ESTATE CONTRACT)
Seller: Purchaser:
Charles E Hoots City of Galesburg
320 N Kellogg St 55 W. Tompkins Street
Galesburg, IL 61401 Galesburg, IL 61401
1. THIS AGREEMENT is dated this 6th day of October 2025.
Purchaser agrees to purchase from the Seller and the Seller agrees to sell to Purchaser a portion
of the real estate commonly known as 363 E South Street, Galesburg, IL, and legally described
as follows:
Lots 4, 5, 6, 7, 8, 9, 10, 11 and 12 in Benjamin Lombard’s Subdivision of Block 42 in the
City of Galesburg, Knox County, Illinois, Except as follows: Starting at the southwest
corner of Lot 5, thence along the south line of said Lot 5 a distance of 15.77 feet to the
point of beginning; thence North 36 feet; thence East 25 feet; thence North 48 feet;
thence East 3.90 feet to the East line of Lot 4; thence South along the East line of Lot 4
to the Southeast corner of said Lot 4; thence West to the Point of Beginning, situated in
the City of Galesburg, Knox County, Illinois.
Commonly known as: 345-363 E South St
PIN: 99-15-235-033
for the sum of one hundred fifty thousand ($150,000) dollars to be paid as follows:
$ 150,000 BALANCE to be paid at time of final settlement and delivery of deed. The
balance of the purchase price, adjusted by prorations and credits allowed the parties by this
Contract, shall be paid to Sellers at closing in cash by cashier’s check, by check issued by a
lending institution or other form of payment acceptable to Sellers.
2. POSSESSION AND CLOSING shall be on or before November 21, 2025.
3. TITLE EVIDENCE. If Purchaser so chooses, they may within a reasonable time, deliver a
Commitment for Title Insurance issued by a title insurance company regularly doing business in
the County where the subject property is located, committing the company to issue an Owner’s
Policy in the usual form insuring merchantable title to the property in the Purchaser’s names
for the amount of the purchase price. Purchaser shall be responsible for payment of the
owner’s premium and Buyer’s search charges, and any closing protection letter charges
applicable to Seller. Permissible exceptions to title shall include only the lien of general taxes
and special assessments; zoning laws and building ordinances; easements; apparent or of
record; covenants and restrictions of record which do not restrict reasonable use of the
Property; existing mortgage created by Seller to be paid by Seller at closing.
If title evidence discloses exceptions other than those permitted above, Purchaser or
Purchaser’s attorney shall give written notice of such exceptions to Seller within a reasonable
time. Seller shall have a reasonable time to have such title exceptions removed, or any such
exception, which may be removed by the payment of money may be cured by deduction from
the purchase price at the time of closing. If Seller is unable to cure such exception, Purchaser
shall be entitled to a refund of the earnest money, if any is paid. Furnishing a Title Insurance
Commitment insuring over an exception shall constitute a cure of such exception.
4. CONVEYANCE OF TITLE AND DOCUMENTS OF SALE. The parties agree to execute any
transfer declarations or other documents required by the state, county or municipality in which
the subject property is located, as well as any documents required by the title insurance
company in order to issue title insurance.
Purchaser shall prepare, and Seller shall execute a recordable Deed sufficient to convey the real
estate to Purchaser or their nominee, in fee simple absolute, subject only to exceptions
permitted herein. The deed shall be delivered to Purchaser at the closing of this transaction
upon Seller’s compliance with the terms of this contract. The only allowable exceptions include
easements to the City of Galesburg, or any utility liens. Seller shall be required to make sure all
liens and restrictions of record are removed before the closing of the transaction.
If there are any restrictions of record on the real estate that will not be cured at closing,
Purchaser may terminate the contract.
5. PRORATIONS AND ADJUSTMENTS. The following items shall be prorated at closing as of the
date of delivery of possession:
A. Prorations: Real estate taxes, based upon most recent tax information available,
and other income and operating expenses, if any, shall be prorated as of the date of
closing. Seller shall be responsible for the 2024 taxes (payable 2025) as well as the
proration of 2025 taxes (payable 2026).
6. ASSESSMENTS. Seller shall pay all special assessments, which are a lien on the subject
property as of the date of closing. Seller acknowledges that, prior to the execution of this
Agreement, Seller has no knowledge of or no notice has been received from any municipal
authority concerning improvements which could result in a special assessment on the subject
property.
7. CONDITION OF SUBJECT PROPERTY. The parties agree that the purchase price reflects the
condition of the subject property and Purchaser acknowledges that the real estate has been
inspected, and Purchaser is acquainted with the condition there and accepts the same in “AS-
IS” condition.
8. EXPENSES OF TRANSFER.
A. Seller shall pay:
(1) Seller’s attorney’s fees.
(2) Revenue Stamps
(3) Recording of any Releases
B. Purchaser shall pay:
(1) Recording fee for Deed;
(2) Cost of Owner’s Title Policy (if Buyer elects to purchase Title Insurance)
9. NOTICES. All notices required hereunder shall be in writing and shall be served upon the
parties at the addresses designated by personal service, certified mail (return receipt
requested), or Federal Express or other overnight mail.
Seller: Purchaser:
Charles E Hoots City of Galesburg
320 N Kellogg St 55 W. Tompkins Street
Galesburg, IL 61401 Galesburg, IL 61401
10. CLOSING. At closing, the parties shall deliver, upon payment in full of the purchase price
stated herein, the following;
A. At closing, Seller shall deliver to Purchaser, a recordable Deed sufficient to convey
the real estate to Buyers or their nominee, in fee simple absolute, subject only to
exceptions permitted herein.
B. Possession shall be delivered at closing.
11. DEFAULT AND CASUALTY.
A. If Purchaser defaults, Sellers may serve written notice of default upon Purchaser,
and if such default is not corrected within ten (10) days thereafter, Purchasers are
deemed in default and Sellers may take one of the following actions: re-sell the
premises to another party; maintain a claim for monetary damages for breach of
contract; maintain a specific performance action against Purchasers; and maintain
any other or different remedy allowed by law.
B. If Seller defaults, Purchaser may serve written notice to the Sellers, and if such
default is not corrected within ten (10) days thereafter, Sellers are deemed in default
and Purchasers may take one of the following actions: maintain a claim for monetary
damages for breach of contract; maintain a specific performance action against
Sellers; and maintain any other or different remedy allowed by law.
12. LEASE CONDITION. Seller stipulates that no part of the parcel being sold is subject to any
existing or future leases. If the land is subject to any lease, Seller will ensure that the tenant
signs a tenant release for the property being sold.
13. REAL PROPERTY. Prior to the Possession and Closing Date in Section 2, the Seller shall, at
their own expense, dismantle the metal building with the intent of reconstructing it at another
location. If that other location is within the City of Galesburg, Seller acknowledges such
reconstruction must abide by locally adopted ordinances and building codes, as well as any
State requirements related to building and construction. All items affixed to the property shall
stay with the property. All items not physically attached to the Real Estate will be removed by
Seller unless otherwise mentioned below. Upon the expiration of the Possession and Closing
Date in Section 2 the Buyer shall move forward with the demolition of the building on the
Premises.
14. FIXTURES AND PERSONAL PROPERTY. All items affixed to the property shall stay with the
property. All items not physically attached to the Real Estate will be removed by Seller.
15. GENERAL CONDITIONS. This Agreement shall be binding upon the parties and their
successors and assigns. Time is of the essence of this Agreement. This Agreement shall be
governed by and enforced in accordance with the laws of the state in which the subject
property is located. This Agreement contains the entire agreement of the parties and no
representations, warranties, or agreements have been made by either party except as set forth
herein. No modification, waiver, or amendment of the Agreement shall be effective unless
made in writing and signed by the parties. All representations, warranties and covenants made
by the parties shall survive closing. Paragraph headings are for the convenience of reference
and shall not limit or affect the meaning of the Agreement.
This Agreement has been read and executed on the dates beside our signatures.
Executed by Seller: Executed by Purchaser:
___________________________________ ___________________________________
Charles E Hoots Date Peter Schwartzman, Mayor Date
___________________________________
Kelli Bennewitz, City Clerk Date
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: TDM Page 1 of 2
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: Bid for golf cart path installation and resurfacing.
SUMMARY RECOMMENDATION: The City Manager, Director of Parks & Recreation and
Purchasing Agent recommend that the City Council approve the bid from LuAva Inc, (Park Ridge,
IL) in the amount of $55,000 to complete installation and resurfacing of selected paths at Bunker
Links.
BACKGROUND: An evaluation of the golf cart paths at Bunker Links determined there are three
sections of the course that would benefit most from funds dedicated to installing and resurfacing
cart paths this year. Those sections include hole one green complex to hole two tee complex,
hole 17 to hole 18 tee complex, and hole 16 green complex to hole 17 tee complex.
The section at hole one includes excavation and paving of approximately 110 feet to install a new
cart path over the newly installed culvert, redirecting the cart path away from the old bridge on
hole one. The section at hole 17 includes excavation and paving of approximately 340 feet to
install a new cart path connecting the existing cart path from the tee complex to the existing cart
path at the green complex as well as milling and overlay of approximately 260 feet of the existing
cart path around the green complex of hole 17 toward the tee complex at hole 18. The section
from the green complex at hole 16 to the tee complex at hole 17 was an alternate bid to mill and
overlay approximately 300 feet of the existing cart path.
In addition to being advertised in the local paper and the city website, bid documents were
emailed to contractors who perform this type of work. Two bids were received as a result of this
request. While LuAva Inc provided the low base bid in the amount of $82,900, the bid exceeded
the budgeted amount for this project. To determine if a portion of the project could be
completed this year, LuAva Inc itemized the cost for each hole of the base bid, allocating $55,000
for hole 17, leaving $27,900 for hole one. City staff evaluated the revised bid and determined it
would be most advantageous and economically feasible for the contractor to complete the
section of cart path on hole 17 for $55,000. After this section is complete, all par three holes at
Bunker Links Golf Course will have a dedicated cart path from the tee complex to the green
complex.
25-3041
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: TDM Page 2 of 2
It is anticipated the project will begin later in October requiring approximately 10 days for
completion, weather permitting. The section of cart path at hole one and the section of cart path
listed in the alternate bid will be reevaluated for completion at a later date.
BUDGET IMPACT: There are sufficient funds budgeted in the Park and Recreation Fund (19) for
these repairs.
SUPPORTING DOCUMENTS:
1. Bid Tabulation
2. Revised Bid Tabulation
City of Galesburg
Finance Department
Bid Opening: Bunker Links Golf Cart Path Installation and Resurfacing
Bid Date: 09/24/2025
Bid Time: 11:00 AM
Attended by: T.Miller / D.Miles
Bidder
City, State
Unit Price Extension Unit Price Extension Unit Price Extension
Base Bid:
Cost per Square Yard of Finished Cart Path
(approximately 534 square yards of hot mix and
approximately 400 square yards of CA-6 rock)176.00 93,984.00 82,900.00 82,900.00
Alternate Bid:
Cost per Square Yard of Finished Cart Path
(approximately 267 square yard of hot mix)110.00 29,370.00 155.00 41,385.00
Bid Guarantee:
Anticipated Start Date:
Anticipated Completion Date:
Brandt Construction
Milan, IL
LuAva Inc
Park Ridge, IL
Bid Bond
10/20/2025
10/29/2025
Bid Bond
14 Days from NTP
10 Working Days
City of Galesburg
Finance Department
Bid Opening: Bunker Links Golf Cart Path Installation and Resurfacing
Bid Date: 09/24/2025
Bid Time: 11:00 AM
Attended by: T.Miller / D.Miles
Bidder
City, State
Unit Price Extension Unit Price Extension Unit Price Extension
Base Bid:
Cost per Square Yard of Finished Cart Path
(approximately 534 square yards of hot mix and
approximately 400 square yards of CA-6 rock)176.00 93,984.00 82,900.00 82,900.00
Base Bid - Hole 1: Cost for Portion of Project as
per bid specs na na 27,900.00 27,900.00
Base Bid - Hole 17: Cost for Portion of Project as
per bid specs na na 55,000.00 55,000.00
Alternate Bid:
Cost per Square Yard of Finished Cart Path
(approximately 267 square yard of hot mix)110.00 29,370.00 155.00 41,385.00
Bid Guarantee:
Anticipated Start Date:
Anticipated Completion Date:
Bid Bond
10/20/2025
10/29/2025
Bid Bond
14 Days from NTP
10 Working Days
Brandt Construction
Milan, IL
LuAva Inc
Park Ridge, IL
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: TDM Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: Bid recommendation, purchase a new 2026 Freightliner 108SD Plus cab/chassis
to be utilized by the Park Division.
SUMMARY RECOMMENDATION: The City Manager, Park and Recreation Director, Fleet
Superintendent and Purchasing Agent recommend City Council approve the bid including trade
from Truck Centers Inc, Morton, IL for the purchase of a 2026 Freightliner 108SD Plus cab/chassis
for a total cost of $88,954.00.
BACKGROUND: The Park Division has a class 7 dump truck scheduled for replacement in 2026.
The bid request was initiated earlier than the scheduled replacement date due to the high
demand for large dump trucks and the extended lead time required for the upfitter to acquire
and install the necessary components on the cab/chassis. Following approval, a separate bid will
be issued for the purchase and installation of a dump body, snowplow, and salt spreader onto
the cab/chassis.
In addition to being advertised in the local paper, bid documents were made available on the city
website and provided to dealers known to carry class 7 cab/chassis. There were four bids
submitted as a result of this request. The low bid was submitted by Truck Centers, Inc. (Morton,
IL) for a 2026 Freightliner 108SD Plus cab/chassis in the amount of $100,954.00 and offered
$12,000.00 for the trade in of a 2008 International Workstar 4300 with 10ft plow and salt
spreader, for a total of $88,954.00. The cab/chassis will be delivered by the end of 2025. Once
the cab/chassis is received from the dealer, it will be delivered to an upfitter to fabricate and
install the dump body, snowplow and salt spreader. The dump truck being traded will be
surrendered once the new unit is complete and put into service.
The Fleet Superintendent reviewed the required specifications to ensure that in fact all areas of
the city’s request were met. City staff recommend approval of this purchase.
BUDGET IMPACT: There are sufficient funds available in the Vehicle Replacement Fund (58) for
this purchase.
SUPPORTING DOCUMENTS:
1.Bid Tabulation
25-3042
CITY OF GALESBURG
Finance Department
Bid Tabulation: Dump Truck Class 7 Single Axle Cab/Chassis
Bid Opening: 09/24/2025 11:00 AM
Attended by: T.Miller / D. Miles
Company Centre State International Truck Centers Inc Aria Contracting Sales & Services Inc CIT Trucks LLC
City, State Peoria, IL Morton, IL Sarasota, FL Morton, IL
Cost of Dump Truck Class 7 Single
Axle Cab/Chassis #506 $ 116,121.07 100,954.00$ 113,796.00$ 119,850.00$
Less Optional Trade:
2008 International Workstar 4300
with 10ft plow and speader $ (10,000.00)(12,000.00)$ -$ (5,000.00)$
Net Cost to the City $ 106,121.07 $ 88,954.00 $ 113,796.00 $ 114,850.00
Brand & Model of Unit Offered:2026 International HV507 2026 Freightliner 108SD Plus 2026 International HV607 SBA 2026 Kenworth T480
Delivery Date: November 1, 2025 December 1, 2025 140 Days ARO December 1, 2025
Service Center Centre State International Truck Centers Inc Centre State International CIT Trucks
Peoria, IL Morton, IL Peoria, IL Morton, IL
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: MM Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: Three-year POW-R-Guard Maintenance Agreement for Caterpillar Emergency
Standby Generators.
SUMMARY RECOMMENDATION: The City Manager, Public Works Director, Water
Superintendent and Purchasing Agent recommend that the City Council approve the three-year
maintenance agreement with Altorfer Power Systems in the amount of $15,960.00 per year.
BACKGROUND: The City of Galesburg Water Division has three standby diesel generators (well
field and water treatment plant in Oquawka and pumping station in Galesburg) and one natural
gas engine to use in emergency situations during loss of Ameren power. These four units require
routine maintenance to be performed by a qualified Caterpillar trained technician. The reliability
of these four units is critical during emergency situations. Altorfer Power Systems has performed
maintenance services on all four of these units in the past and are very familiar with the units.
The Water Division would like to enter into a three-year maintenance agreement with Altorfer
Power Systems to perform these maintenance services. The agreement calls for two service visits
per year for each unit and is to be scheduled for March and October of each year. The eight
service visits total $15,960.00 per year. The agreement with Altorfer will begin in October 2026.
All services performed will be covered by a six-month warranty against materials and
workmanship defects.
BUDGET IMPACT: There are sufficient funds in the Water Division Budget (061).
SUPPORTING DOCUMENTS:
1.Altorfer Maintenance Agreement
25-4059
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG
Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: Joint Funding Agreement with the Illinois Department of Transportation (IDOT)
for the E. Main Street Improvement project.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer
recommend approval of the Joint Funding Agreement with IDOT.
BACKGROUND: The City received Highway Safety Improvement Program (HSIP) funding for the
Preliminary Engineering work for the addition of a protected shared use path and a road diet on
East Main Street from Grand Avenue to Walnut Street. The scope of the project includes installing
a shared use path, Americans with Disabilities Act (ADA) compliant sidewalks, green space
between the shared use path and motorist lanes, green space between sidewalk and motorist
lanes, concrete curb and gutter, and implementing crosswalk markings and pedestrian signals
compliant with ADA requirements along East Main Street from Grand Avenue to Walnut Street.
City Council approved an engineering agreement with Terra Engineering for the preliminary
engineering work at the May 5, 2025 meeting. The next step in the process is to approve a Joint
Funding Agreement with IDOT to allow the City to be reimbursed by the State for the federally
funded portion of the project.
The proposed joint funding agreement with IDOT provides federal HSIP grant funding totaling
$243,000 as well as $269,620 of the City’s Federal STU allotment for Phase I preliminary
engineering costs for the project. It is proposed to use Motor Fuel Tax (MFT) Funds totaling
$94,406 for the City’s local share of the project. City staff recommend approval of the joint
funding agreement.
BUDGET IMPACT: There are sufficient funds budgeted for the City’s share of the engineering
costs in 2025 from the Motor Fuel Tax Fund (Fund 11) and Grant Fund (Fund 13). Additional
funds will be budgeted in the 2026 budget for the remaining engineering work to be completed
next year.
SUPPORTING DOCUMENTS:
1.IDOT Joint Funding Agreement
25-4060
Joint Funding Agreement
for Federally Funded PE/ROW
BLR 05310PE (Rev. 05/09/24)Page 1 of 10
LOCAL PUBLIC AGENCY
Local Public Agency
City of Galesburg
County
Knox
Section Number
25-00500-24-RS
Fund Type
HSIP / STU
ITEP, SRTS, HSIP Number(s)
042250100
MPO Name
N/A
MPO TIP Number
N/A
Engineering Right-of-Way
State Job Number
P-94-023-25
Project Number
5PJ7(636)
State Job Number Project Number
Local Administered Engineering Right-of-Way Other
LOCATION
Stationing
Local Street/Road Name
Main ST
Key Route
FAU 6800A
Length
0.85
To
2.58
From
3.43
Location Termini
Grand AVE To Walnut ST
Current Jurisdiction
City of Galesburg
Existing Structure Number(s)
N/A Remove
PROJECT DESCRIPTION
Phase 1 Engineering study for City of Galesburg Main St. Project limits from Grand Ave. to Walnut St.
BLR 05310PE (Rev. 05/09/24)Page 2 of 10
Project NumberState Job NumberSection Number
25-00500-24-RS
Local Public Agency
City of Galesburg
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as the "STATE". The STATE and LPA jointly
proposes to improve the designated location as described in the Location and Project Description sections of this agreement. The
improvement shall be developed by, or on behalf of the LPA and approved by the STATE using the STATE's policies and procedures
approved and/or required by the Federal Highway Administration, hereby referred to as "FHWA".
I. GENERAL
1.1 Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient
funds. The STATE may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being
required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the LPA by the
STATE or the federal funding source, (ii) the Governor or STATE reserves funds, or (iii) the Governor or STATE determines that
funds will not or may not be available for payment. The STATE shall provide notice, in writing, to LPA of any such funding failure
and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this
Section will be effective upon the date of the written notice unless otherwise indicated.
1.2 Domestic Steel Requirement. The project plans and specifications will specify domestic steel as required by Section 106.01 of
the current edition of the Standard Specifications for Road and Bridge Construction and comply with federal Build America-Buy
America provisions.
1.3 Federal Authorization. That this Agreement and the covenants contained herein shall become null and void in the event that the
FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of
this agreement.
1.4 Severability. If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby.
1.5 Termination. This Agreement may be terminated, in whole or in part, by either Party for any or no reason upon thirty (30)
calendar days' prior written notice to the other Party. If terminated by the STATE, the STATE must include the reasons for such
termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If the STATE determines in
the case of a partial termination that the reduced or modified portion of the funding award will not accomplish the purposes for
which the funding award was made, the STATE may terminate the Agreement in its entirety.
This Agreement may be terminated, in whole or in part, by the STATE without advance notice:
a. Pursuant to a funding failure as provided under Article 1.1.
b. If LPA fails to comply with the terms and conditions of this funding award, application or proposal, including any
applicable rules or regulations, or has made a false representation in connection with the receipt of this or any award.
II. REQUIRED CERTIFICATIONS
This Agreement and the LPA's obligations and services hereunder are hereby made and must be performed in compliance with all
applicable federal and State laws, including, without limitation, federal regulations, State administrative rules, and any and all license
requirements or professional certification provisions.
2.1 Compliance with Uniform Grant Rules (2 CFR Part 200). The LPA certifies that it shall adhere to the applicable Uniform
Administrative Requirements, Cost Principles, and Audit Requirements, which are published in Title 2, Part 200 of the Code of
Federal Regulations, and are incorporated herein by reference.
2.2 Compliance with Registration Requirements. LPA certifies that it: (i) is registered with the federal SAM system; (ii) is in good
standing with the Illinois Secretary of State, if applicable; (iii) have a valid DUNS Number; (iv) have a valid UEI, if applicable. It is
LPA's responsibility to remain current with these registrations and requirements.
2.3 Bribery. The LPA certifies to the best of it's knowledge that it's officials have not been convicted of bribery or attempting to bribe
an officer or employee of the state of Illinois, nor made an admission of guilt of such conduct which is a matter of record (30 ILCS
500/50-5).
2.4 Bid Rigging. LPA certifies that it has not been barred from contracting with a unit of state or local government as a result of a
violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively).
2.5 Debt to State. LPA certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because the LPA, or its
affiliate(s), is/are delinquent in the payment of any debt to the STATE, unless the LPA, or its affiliate(s), has/have entered into a
deferred payment plan to pay off the debt, and STATE acknowledges the LPA may declare the Agreement void if the
certification is false (30 ILCS 500/50-11).
2.6 Debarment. The LPA certifies to the best of its knowledge and belief that it's officials:
a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
BLR 05310PE (Rev. 05/09/24)Page 3 of 10
Project NumberState Job NumberSection Number
25-00500-24-RS
Local Public Agency
City of Galesburg
b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements receiving stolen property;
c. are not presently indicated for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local)
with commission of any of the offenses enumerated in item (b) of this certification; and
d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local)
terminated for cause or default.
2.7 Criminal Convictions. The LPA certifies that neither it nor any managerial agent of LPA has been convicted of a felony under the
Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years
have passed since the date of the conviction. The LPA further certifies that it is not barred from receiving an funding award
under 30 ILCS 500/50-10.5 and acknowledges that STATE shall declare the Agreement void if this certification is false (30 ILCS
500/50-10.5).
2.8 Improper Influence. The LPA certifies that no funds have been paid or will be paid by or on behalf of the LPA to any person for
influencing or attempting to influence an officer or employee of any government agency, a member of Congress or Illinois
General Assembly, an officer or employee of Congress or Illinois General Assembly, or an employee of a member of Congress
or Illinois General Assembly in connection with the awarding of any agreement, the making of any grant, the making of any loan,
the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any
agreement, grant, loan or cooperative agreement. 31 USC 1352. Additionally, the LPA certifies that it has filed the required
certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable.
2.9 Telecom Prohibition. The LPA certifies that it will comply with Section 889 of the FY 2019 National Defense Authorization Act
(NDAA) that prohibits the use of telecommunications or video surveillance equipment or services produced provided by the
following companies: Dahua Technology Company, Hangzhou Hikvision Digital Technology Company, Huawei Technologies
Company, Hytera Communications Corporation, and ZTE Corporation. Covered equipment and services cannot be used as
substantial or essential component or any system, or as critical technology as part of any system.
2.10 Personal Conflict of Interest - The LPA certifies that it shall maintain a written code or standard of conduct which shall govern
the performance of its employees, officers, board members, or agents engaged in the award and administration of contracts
supported by state or federal funds. Such code shall provide that no employee, officer, board member or agent of the LPA may
participate in the selection, award, or administration of a contract supported by state or federal funds if a conflict of interest, real
or apparent would be involved. Such a conflict would arise when any of the parties set forth below has a financial or other
interest in the firm selected for award:
a. the employee, officer, board member, or agent;
b. any member of his or her immediate family;
c. his or her partner; or
d. an organization which employs, or is about to employ, any of the above.
The conflict of interest restriction for former employees, officers, board members and agents shall apply for one year.
The code shall also provide that LPA's employees, officers, board members, or agents shall neither solicit nor accept gratuities,
favors or anything of monetary value from contractors, potential contractors, or parties to subcontracts. The STATE may waive
the prohibition contained in this subsection, provided that any such present employee, officer, board member, or agent shall not
participate in any action by the LPA relating to such contract, subcontract, or arrangement. The code shall also prohibit the
officers, employees, board members, or agents of the LPA from using their positions for a purpose that constitutes or presents
the appearance of personal or organizational conflict of interest or personal gain.
2.11 Organizational Conflict of Interest - (50 ILCS 105/3, 65 ILCS 5/3.1-55-10, 65 ILCS 5/4-8-6) The LPA certifies that it will also
prevent any real or apparent organizational conflict of interest. An organizational conflict of interest exists when the nature of the
work to be performed under a proposed third party contract or subcontract may, without some restriction on future activities,
result in an unfair competitive advantage to the third party contractor or LPA or impair the objectivity in performing the contract
work.
2.12 Accounting System. The LPA certifies that it has an accounting system that provides accurate, current, and complete disclosure
of all financial transactions related to each state and federally-funded program. Accounting records must contain information
pertaining to state and federal pass-through awards, authorizations, obligations, unobligated balances, assets, outlays, and
income. To comply with 2 CFR 200.305(b)(7)(i), the LPA shall use reasonable efforts to ensure that funding streams are
delineated within LPA's accounting system. See 2 CFR 200.302.
III. AUDIT AND RECORD RETENTION
3.1 Single Audits: The LPA shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31
BLR 05310PE (Rev. 05/09/24)Page 4 of 10
Project NumberState Job NumberSection Number
25-00500-24-RS
Local Public Agency
City of Galesburg
USC 7501-7507) and Subpart F of 2 CFR Part 200.
If, during its fiscal year, LPA expends $750,000 or more in Federal Awards (direct federal and federal pass-through awards
combined), LPA must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and
other applicable sections of Subpart F of 2 CFR Part 200. A copy of the audit report must be submitted to the STATE (IDOT's
Financial Review & Investigations Section, Room 126, 2300 South Dirksen Parkway, Springfield, Illinois, 62764) within 30 days
after the completion of the audit, but no later than one year after the end of the LPA's fiscal year.
Assistance Listing number (formally known as the Catalog of Federal Domestic Assistance (CFDA) number) for all highway
planning and construction activities is 20.205.
3.2 STATE Audits: The STATE may, at its sole discretion and at its own expense, perform a final audit of the Project (30 ILCS 5, the
Illinois State Auding Act). Such audit may be used for settlement of the Project expenses and for Project closeout purposes. The
LPA agrees to implement any audit findings contained in the STATE's authorized inspection or review, final audit, the STATE's
independent audit, or as a result of any duly authorized inspection or review.
3.3 Record Retention. The LPA shall maintain for three (3) years from the date of final project closeout by the STATE, adequate
books, records, and supporting documents to verify the amounts, recipient, and uses of all disbursements of funds passing in
conjunction with this contract. adequate to comply with 2 CFR 200.334. If any litigation, claim or audit is started before the
expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records
have been resolved and final action taken.
3.4 Accessibility of Records. The LPA shall permit, and shall require its contractors and auditors to permit, the STATE, and any
authorized agent of the STATE, to inspect all work, materials, payrolls, audit working papers, and other data and records
pertaining to the Project; and to audit the books, records, and accounts of the LPA with regard to the Project. The LPA in
compliance with 2 CFR 200.337 shall make books, records, related papers, supporting documentation and personnel relevant to
this Agreement available to authorized STATE representatives, the Illinois Auditor General, Illinois Attorney General, any
Executive Inspector General, the STATE's Inspector General, federal authorities, any person identified in 2 CFR 200.337, and
any other person as may be authorized by the STATE (including auditors), by the state of Illinois or by federal statute. The LPA
shall cooperate fully in any such audit or inquiry.
3.5 Failure to maintain the books and records. Failure to maintain the books, records and supporting documents required by this
section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the terms of this
contract.
IV. LPA FISCAL RESPONSIBILITIES
4.1 To provide all initial funding and payment for engineering or right of way work.
4.2 LPA Appropriation Requirement. By execution of this Agreement the LPA attests that sufficient moneys have been appropriated
or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is
attached as Schedule 3.
4.3 Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice.
Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor
receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the
requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to
the STATE will be submitted with sequential invoice numbers by project.
4.4 Financial Integrity Review and Evaluation (FIRE) program: LPA's and the STATE must justify continued federal funding on
inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged
against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time
within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to
the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to
exceed six (6) months.
4.5 Final Invoice: The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation
of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of work or from the
date of the previous invoice, whichever occurs first. If a final invoice is not received within this time frame, the most recent invoice
may be considered the final invoice and the obligation of the funds closed. Form BLR 05613 (Engineering Payment Record) is
required to be submitted with the final invoice for engineering projects.
4.6 Project Closeout: The LPA shall provide the final report to the appropriate STATE district office within twelve (12) months of the
physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be
met, a written explanation must be provided to the district prior to the end of the twelve (12) months documenting the reason and
the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is
closed. Failure to follow this process may result In the immediate close-out of the project and loss of further funding.
4.7 Project End Date: The period of performance (end date) for state and federal obligation purposes is five (5) years for projects
BLR 05310PE (Rev. 05/09/24)Page 5 of 10
Project NumberState Job NumberSection Number
25-00500-24-RS
Local Public Agency
City of Galesburg
under $1,000,000 or seven (7) years for projects over $1,000,000 from the execution date of the agreement. Requests for time
extensions and joint agreement amendments must be received and approved prior to expiration of the project end date. Failure
to extend the end date may result in the immediate close-out of the project and loss of further funding.
V. THE LPA AGREES
5.1 To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project
in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the
STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any,
will be cooperatively determined by representatives of the LPA, the STATE, and the FHWA if required.
5.2 To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems.
5.3 To retain jurisdiction of the completed improvement.
5.4 To maintain or cause to be maintained the completed improvement or that portion within its jurisdiction, in a manner satisfactory
to the STATE and the FHWA.
5.5 To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
5.6 To regulate parking and traffic in accordance with the approved project report.
5.7 To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes.
5.8 To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with the current Illinois Compiled Statutes.
5.9 For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award
and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR
part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award
and administration of USDOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved
program, the STATE may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). In the
absence of a USDOT - approved LPA DBE Program or on STATE awarded contracts, this agreement shall be administered
under the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program.
VI. THE STATE AGREES
6.1 To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of
the LPA's certification of compliance with Title II and III Requirements.
6.2 To reimburse the LPA for federal and/or state funds on the basis of periodic billings, provided said billings contain sufficient cost
information and show evidence of expenditures by the LPA.
SCHEDULES
Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement.
1.Division of Cost
2.Location Map
3.Risk Assessment
4.Attestations
5.Resolution*
6.HSIP Award Letter
*Appropriation and signature authority resolution must be in effect on, or prior to, the execution date of the agreement.
BLR 05310PE (Rev. 05/09/24)Page 6 of 10
Project NumberState Job NumberSection Number
25-00500-24-RS
Local Public Agency
City of Galesburg
The LPA agrees to accept and comply with the applicable provision set forth in this agreement including attached schedules.
APPROVED
Name of Official (Print or Type Name)
Peter Schwartzman
Title of Official
Mayor
Signature Date
The above signature certifies the agency's TIN number is
376001160 conducting business as a Governmental Entity.
DUNS Number 075614834
Local Public Agency
UEI
APPROVED
State of Illinois
Department of Transportation
Omer Osman, P.E., Secretary of Transportation Date
By:
George A. Tapas, P.E., S.E., Engineer of Local Roads & Streets Date
Stephen M. Travia, P.E., Director of Highways PI/Chief Engineer Date
Michael Prater, Chief Counsel Date
Vicki Wilson, Chief Fiscal Officer Date
NOTE: If the LPA Signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this
agreement is required.
AGREEMENT SIGNATURES EXECUTION
BLR 05310PE (Rev. 05/09/24)Page 7 of 10SCHEDULE NUMBER 1Local Public AgencyCity of GalesburgCountyKnoxSection Number25-00500-24-RSState Job NumberP-94-023-25Project Number5PJ7(636)DIVISION OF COSTFederal FundsState FundsLocal Public AgencyType of WorkFund TypeAmount%Fund TypeAmount%Fund TypeAmount%TotalsPreliminary EngineeringHSIP $243,000.00 *Local $27,000.00BAL $270,000.00 Preliminary EngineeringSTU $269,620.00 80%Local $67,406.0020% $337,026.00 Total $512,620.00 Total Total $94,406.00 $607,026.00 If funding is not a percentage of the total place an asterisk (*) in the space provided for the percentage and explain below:* 90% HSIP Funds Not to Exceed $243,000NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursement.
BLR 05310PE (Rev. 05/09/24)Page 8 of 10LRS Federal Funds RISK ASSESSMENTRisk FactorDescriptionDefinition of Scale (time frames are based on LPA fiscal year)PointsHave there been any changes in key organizational staff or leadership, such as Fiscal and Administrative Management, Transportation Related Program/Project Management, and/or Elected Officials?0 points - no significant changes in the last 4 or more years; 1 point - minor changes, but majority of key staff and officials have not changed in the last 4 years; 2 points - significant key staff or elected leadership changes within the last 3 years; 3 points - significant key staff and elected leadership changes within the last 3 years1General History of PerformanceWhat is the LPA's history with federal-aid funded transportation projects?0 points - One or more federal-aid funded transportation projects initiated per year; 1 point - At least one project initiated within the past three years; 2 points - AT least one project initiatedwithin the past 5 years; 3 points - None or more than 5 years1Does LPA have qualified technical staff with experience managing federal-aid funded transportations through IDOT?0 points - Full-time employee with experience designated as being in "responsible charge"; 1 point - LPA has qualified technical staff, but will be utilizing an engineering consultant to manage day-to-day with LPA technical staff oversight; 2 points - LPA has no technical staff and all technical work will be completed by consultant, but LPA staff has prior experience with federal-aid projects; 3 points - LPA staff have no prior experience or technical expertise and relying solely on consultant0Has the LPA been untimely in submitting invoicing, reporting on federal-aid projects as required in 2 CFR 200, and or audits as required?0 points - No; 1 point - Delays of 6 or more months; 2 points - Delays of up to 1 year; 3 points - 1 year or more years of delay0Are the annual financial statements prepared in accordance with Generally Accepted Accounting Principles or on a basis acceptable by the regulatory agency?0 points - yes; 3 points - no0Financial ControlsWhat is the LPA's accounting system?0 points - Automated accounting software; 1 point - Spreadsheets; 2 points - paper only; 3 points - none0Does the organization have written policies and procedures regarding proper segregation of duties for fiscal activities that include but are not limited to: a) authorization of transactions; b) recordkeeping for receipts and payments; and c) cash management?0 points - yes; 3 points - no0When was the last time a financial statement audit was conducted?0 points - in the past year; 1 point - in the past two years; 2 points - in the past three years; 3 points - 4 years or more, or never0AuditsWhat type of financial statement audit has the organization had conducted?0 points - Single Audit/Program Specific Audit in accordance with 2 CFR 200.501 or Financial audit conducted in accordance with Generally Accepted Auditing Standards or Generally Accepted Government Auditing Standards; 1 point - Financial review?; 2 points Other type? or no audit required; 3 points - none0Did the most recent audit disclose findings considered to be significant deficiencies or material weaknesses?0 points - no; 3 points - yes, or no audits required0Have the findings been resolved?0 points - yes or no findings; 1 point - in progress; 3 points - no 0Summary of RiskGeneral History of Performance2Financial Controls0Audits0Total2SCHEDULE NUMBER 3Local Public AgencyCity of GalesburgCountyKnoxSection Number25-00500-24-RSState Job NumberP-94-023-25Project Number5PJ7(636)District Review Signature & DateCentral Office Review Signature & DateAdditional Requirements?YesNo
BLR 05310PE (Rev. 05/09/24)Page 9 of 10
Project NumberState Job NumberSection Number
25-00500-24-RS
Local Public Agency
City of Galesburg
SCHEDULE NUMBER 4
Attestation on Single Audit Compliance
1. In the prior fiscal year, did
LPA
City of Galesburg expend more than $750,000 in federal funds in aggregate from all
federal sources?
Yes No
2. Does the
LPA
City of Galesburg anticipate expending more than $750,000 in federal funds in aggregate from all
federal sources in the current
Yes No LPA
City of Galesburg fiscal year?
If answers to question 1 and 2 are no, please proceed to the signature section.
If answer to question 1 is yes, please answer question 3a.
If answer to question 2 is yes, please answer question 3b.
3. A single audit must be conducted in accordance with Subpart F of 2 CFR 200 if $750,000 or more in federal funds are expended in a
single fiscal year.
a. Has the
LPA
City of Galesburg performed a single audit for their previous fiscal year?
Yes No
i. If yes, has the audit be filed with the Illinois Office of the Comptroller in accordance with 50 ILCS 310 (see also 55 ILCS 5 & 65
ILCS 5 & 60 ILCS 1/80)?
Yes No
b. For the current fiscal year, does the
LPA
City of Galesburg intend to comply with Subpart F of 2 CFR 200?
Yes No
By completing this attestation, I certify that I have authority to sign this attestation on behalf of the LPA; and that the foregoing information
is correct and complete to the best of my knowledge and belief.
Name
Aaron Gavin
Title
Director of Public Works
LPA
City of Galesburg
Signature & Date
Aaron Gavin Digitally signed by Aaron Gavin
Date: 2025.05.29 13:17:44
-05'00'
BLR 05310PE (Rev. 05/09/24)Page 10 of 10
Project NumberState Job NumberSection Number
25-00500-24-RS
Local Public Agency
City of Galesburg
SCHEDULE NUMBER 5
Resolution No.
A Resolution for:
Section Number 25-00500-24-RS
State Job Number P-94-023-25
Project Number 5PJ7(636)
WHEREAS, the of is proposing to
WHEREAS, the above stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation
(IDOT); and signee
WHEREAS, the use of these funds requires a joint funding agreement (AGREEMENT) with IDOT; and
WHEREAS, the improvement requires matching funds; and
NOW, THEREFORE, be it resolved by the
Section 1: The hereby appropriates
or as much as may be needed to match the required funding to complete the proposed improvement from
Local Fund Source
and furthermore agree to pass a supplemental resolution if necessary to
appropriate additional funds for completion of the project.
Section 2: The is hereby authorized to execute an AGREEMENT with IDOT
for the above-mentioned project.
Section 3: This resolution will become Attachment 3 of the AGREEMENT.
Section 4: The Clerk of is directed to transmit 3 (three) copies of the AGREEMENT
and Resolution to IDOT District Bureau of Local Roads and Streets.
I,
Name of Clerk Local Public Agency Type
Clerk in and for said
Local Public Agency Type
of
Name of Local Public Agency
in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby
certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
of
Name of Local Public Agency
at a meeting held on
Date
.
INTESTIMONY WEREOF; I have hereunto set my hand and seal, this day of , 20 .
(SEAL)
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG
Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: IDOT Grant Agreement for the Airport Entrance Road and Parking Lot project.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend
approval of the IDOT Grant Agreement for the Airport Entrance Road and Parking Lot project.
BACKGROUND: The State of Illinois allotted a portion of the Rebuild Illinois capital funds to
improvements to aeronautical facilities in Illinois. These funds were designed to prioritize
projects that would not score well through federal funding sources, which typically prioritize
maintenance to airfield pavements such as runways and taxiways. City staff and the City’s airport
consultant, Hanson Engineering, identified high-priority projects that may not otherwise get
assistance through other airport funding sources and therefore would be a good fit for the
Rebuild Illinois funds. One of those projects was improvements to the airport parking lot and
entrance road that are old and deteriorated and in need of rehabilitation. It is planned to
resurface the existing lot, expand the overall size of the parking lot to accommodate additional
parking during airport events, and add a new reconfigured entrance to the parking lot. City
Council previously approved an Engineering Agreement for the design and construction phase
services at the April 23, 2025 meeting.
Hanson Engineering completed the design of the project and it was advertised to bidders on a
State letting. Gunther Construction, a div of UCM, Inc. was low bidder in the amount of
$316,724.26. IDOT Aeronautics and City staff recommend awarding the project to Gunther
Construction. To approve the Rebuild Illinois funds and local funds for use on the project, the
City is required to enter into a grant agreement with the State. Under the agreement, the State
will cover $391,500 or 90% of the design and construction costs and the City will be responsible
the remaining $43,500 or 10%. It is anticipated that the project will start later this Fall or in early
Spring of next year.
BUDGET IMPACT: The City’s share of the project will be paid from the Utility Tax Fund (Fund 59).
The State share of the project will be paid from the Grants Fund (Fund 13) and reimbursed to the
City.
SUPPORTING DOCUMENTS:
1.IDOT Agreement
25-4061
Bucksheet
OS 500 (Rev. 12/07/21)Completed
Under $250,000 Over $250,000 Priority
Office District / CO Bureau
File Subject Amount Range
Secretary Explanation
Subject
Project in Relation to
Description of Action
DBE Goal IL Works Capitol/Stimulus Notary Required
FY Deadline Fiscal Year Date
Consultant Name/Contractor Letting Date
County District Job Number PTB-Item
Amount of Agreement Route
Section Phase Contract Number Agreement Number
State Dollars Federal Dollars Local Dollars Total Dollars
Source of State Fund % Reimburse from Feds
%
Remarks
Reset Form
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
09/26/2025
Rebuild Illinois Airport Capital Improvement Program
n/a
n/a
The template was approved to form by: Erin Walsh on 9/4/2025. See Marti Meersman for questions.
Project Description: Capital Bill FY2020 Road - Rehabilitate Auto Parking Lots & Access Road
The local match is being sent to IDOT by the grantee to be obligated as part of this grant agreement. IDOT will
pay out all State/Local funding in association with this grant project.
391500.00
Normal
n/a
Over $250,000.00
Agreement, Signature
43500.00
0
0.00
Executive Signatures for Execution-Capital Bill FY2020 Road - Rehabilitate Auto Parking Lots & Access Road
n/a
None
X
Intermodal Project Implementation
435000.00
X
26-2547-GBG4988
Aeronautics
n/a
City of Galesburg
435000.00
Planning, construction, reconstruction, extension, development, and improvements for public use airports.
n/a
Page 1 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
IDOT STATE UNIFORM GRANT AGREEMENT
BETWEEN
THE STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION
AND
City of Galesburg
The Illinois Department of Transportation (Grantor), with its principal office at 2300 S. Dirksen Parkway, Springfield, IL
62764, and City of Galesburg (Grantee),
with its principal office at 55 W Tompkins St, Galesburg, IL 61401
and payment address (if different than principal office) at n/a ,
hereby enter into this IDOT Uniform Grant Agreement (Agreement). Grantor and Grantee are collectively referred to herein
as "Parties" or individually as a "Party."
PART ONE - THE UNIFORM TERMS
RECITALS
WHEREAS, it is the intent of the Parties to perform consistent with all Exhibits and attachments hereto and pursuant
to the duties and responsibilities imposed by Grantor under the laws of the State of Illinois ("State") and in accordance with
the terms, conditions and provisions hereof.
NOW, THEREFORE, in consideration of the foregoing and mutual agreements contained herein, and for other good
and valuable consideration, the value, receipt and sufficiency of which are acknowledged, the Parties hereto agree as
follows:
ARTICLE I
AWARD AND GRANTEE SPECIFIC INFORMATION AND CERTIFICATION
1.1. UEI Number; SAM Registration; Nature of Entity. Under penalties of perjury, Grantee certifies that
X5FADJ8N4NL9 is Grantee's correct UEI, if applicable; Grantee has an active SAM registration; and
376001160 is Grantee's correct FEIN or Social Security Number. Grantee further certifies, if applicable:
(a) that Grantee is not subject to backup withholding because (i) Grantee is exempt from backup withholding, or as a result
of a failure to report interest or dividends, or (iii) the IRS has notified Grantee that Grantee is no longer subject to backup
withholding; and (b) Grantee is a U.S. citizen or other U.S. person. Grantee is doing business as a Governmental Unit.
If Grantee has not received a payment from the State of Illinois in the last two years, Grantee must submit a W-9 tax form
with this Agreement.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 2 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
1.2. Amount of Agreement. Grant Funds (check one)shall not exceed or are estimated to be
$435,000.00 , of which $391,500.00 are State funds. Grantee agrees to accept Grantor's
payment as specified in the Exhibits and attachments incorporated herein as part of this Agreement.
1.3. Grant Award Identification: The IDOT Catalog of Financial Assistance Number is 494-60-2547
The IDOT Financial Assistance Program Name is Rebuild Illinois Capital Improvement Program .
The State Award Identification Number is N/A . Award is identified as R&D, as defined by
Article III, 3.1 "Research and Development (R&D)". N/A .
1.4. Term. This Agreement shall be effective on 11/22/2022 and shall expire on
5 years from execution: (the "Term"), unless terminated pursuant to this Agreement. The Subaward Budget
shall be effective for the same term, unless another term is specifically authorized by the Grantor in Exhibit C.
1.5. Certification. Grantee certifies under oath that (1) all representations made in this Agreement are true and
correct and (2) all Grant Funds awarded pursuant to this Agreement shall be used only for the purpose(s) described herein.
Grantee acknowledges that the Award is made solely upon this certification and that any false statements,
misrepresentations, or material omissions shall be the basis for immediate termination of this Agreement and repayment of
all Grant Funds.
1.6. Signatures. In witness whereof, the Parties hereto have caused this Agreement to be executed by their duly
authorized representatives (evidence of authority of the individual signatory shall be supplied before the executed grant
is returned to the grantee).
THE REST OF THIS PAGE IS LEFT INTENTIONALLY BLANK
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 3 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
The Parties or their duly authorized representatives hereby execute this Agreement.
Printed Title:Chief Counsel
Printed Name:Michael S. Prater
Date:
By:
By:
By:
Date:
Printed Name:Jason Osborn
Printed Title:Director of Intermodal Project Implementation
By:
Signature of Authorized Representative, if applicable
Date:
Printed Name:
Printed Title:
Email:
By:
Date:
Printed Name:Vicki Wilson
Printed Title:Chief Financial Officer
City of Galesburg
By:
Signature of Authorized Representative
Date:
Printed Name:
Printed Title:
Email:
Illinois Department of Transportation
Signature of Gia Biagi, Secretary
Date:
Signature of First Other Approver, if Applicable
Printed Title:
Printed Name:
Signature of Second Other Approver, if Applicable
Signature of Third Other Approver, if Applicable
Designee
By:
Signature of Fourth Other Approver, if Applicable
Date:
Printed Name:
Printed Title:
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 4 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
ARTICLE II
REQUIRED REPRESENTATIONS
2.1. Standing and Authority. Grantee warrants that:
(a) Grantee is duly organized, validly existing and in good standing, if applicable, under the laws of the state
in which it was incorporated or organized.
(b) Grantee has the requisite power and authority to execute and deliver this Agreement and all documents
to be executed by it in connection with this Agreement, to perform its obligations hereunder and to consummate
the transactions contemplated hereby.
(c) If Grantee is organized under the laws of another jurisdiction, Grantee warrants that it is also duly
qualified to do business in Illinois and, if applicable, is in good standing with the Illinois Secretary of State.
(d) The execution and delivery of this Agreement, and the other documents to be executed by Grantee in
connection with this Agreement, and the performance by Grantee of its obligations hereunder have been duly
authorized by all necessary entity action.
(e) This Agreement and all other documents related to this Agreement, including the Grant Application
issued by the program area, the Exhibits and attachments (if required) to which Grantee is a party constitute the
legal, valid, and binding obligations of Grantee enforceable against Grantee in accordance with their respective
terms.
2.2. Compliance with Internal Revenue Code. Grantee certifies that it does and will comply with all provisions of the
federal Internal Revenue Code (26 USC 1), the Illinois Income Tax Act (35 ILCS 5), and all rules promulgated thereunder,
including withholding provisions and timely deposits of employee taxes and unemployment insurance taxes.
2.3 Compliance with Pre-Qualification Requirements. Grantee certifies that it (i) is registered with the federal SAM,
if applicable; (ii) is in good standing with the Illinois Secretary of State, if applicable; (iii) has a valid UEI, if applicable; and (iv)
has submitted the IDOT annual Fiscal and Administrative risk assessment.
ARTICLE III
DEFINITIONS
3.1. Definitions.
"Allowable Costs" means a cost allowable to a project (i.e., that can be paid for using award funds). Costs will be
considered to be allowable if they: are reasonable and necessary for the performance of the award; are allocable to the
specific project; are treated consistently in like circumstances to federally-financed, State-financed, and other activities of the
awardee; conform to any limitations of the cost principles or the sponsored agreement; are accorded consistent treatment (a
cost may not be assigned to a State or federal award as a direct cost if any other cost incurred for the same purpose in like
circumstances has been allocated to the award as an indirect cost); are determined to be in accordance with generally
accepted accounting principles; are not included as a cost or used to meet federal cost-sharing or matching requirements of
any other program in either the current or prior period; are not used to meet the match requirements of another State or
federal grant; and are adequately documented.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 5 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
"Award" or "Grant" means financial assistance that provides support or stimulation to accomplish a public purpose.
"Awards" include grants and other agreements in the form of money, or property in lieu of money, by the State agency to an
eligible recipient. "Award" does not include: technical assistance that provides services instead of money; other assistance in
the form of loans, loan guarantees, interest subsidies or insurance; direct payments of any kind to individuals; or contracts
that must be entered into and administered under State or federal procurement laws and regulations.
"Budget" means the financial plan for the award that the State awarding agency approves during the award process
or in subsequent amendments to the award. It may include the awardee's matching funds or other in-kind contributions.
"Close-out Report" means a report from the Grantee allowing the Grantor to determine whether all applicable
administrative actions and required work have been completed, and therefore closeout actions can commence.
"Conflict of Interest" means a situation that arises when a person in a position of authority over an organization, such
as an officer, director or manager, may benefit financially from a decision made in that capacity, including indirect benefits
such as to family members or businesses with which the person is closely associated.
"Cooperative Research and Development Agreement" means each Federal agency may permit the director of any of
its Government-operated Federal laboratories, and, to the extent provided in an agency-approved joint work statement or, if
permitted by the agency, in an agency-approved annual strategic plan, the director of any of its Government-owned,
contractor-operated laboratories to enter into cooperative research and development agreements on behalf of such agency
with; units of State or local government; industrial organizations (including corporations, partnerships, and limited
partnerships, and industrial development organizations); public and private foundations; nonprofit organizations (including
universities); or other persons (including licensees of inventions owned by the Federal agency).
"Direct Costs" means costs that can be identified specifically with a particular final cost objective, such as a State,
federal or federal pass-through award or a particular sponsored project, an instructional activity, or any other institutional
activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy.
"Financial Assistance" for grants and Cooperative Agreements, "Financial Assistance" means assistance that non-
federal entities receive or administer in the form of grants; Cooperative Agreements; non-cash contributions or donations of
property, including donated surplus property; direct appropriations; food commodities; and other financial assistance, except
assistance non-federal entities receive or administer in the form of loans, loan guarantees, interest subsidies, and insurance.
"Grant Agreement" means a legal instrument of financial assistance between a State awarding agency or a federal
awarding agency and an awardee that: is used to enter into a relationship, the principal purpose of which is to transfer
anything of value from the State awarding agency or a federal awarding agency to the awardee to carry out a public purpose
authorized by law and not to acquire property or services for the State or federal awarding agency's direct benefit or use;
and is distinguished from a Cooperative Agreement in that it does not provide for substantial involvement between the State
awarding agency or the federal awarding agency and the awardee in carrying out the activity contemplated by the award.
"Grant Agreement" does not include an agreement that provides only direct cash assistance to an individual, a subsidy, a
loan, a loan guarantee or insurance.
"Grant Funds" means the Financial Assistance made available to Grantee through this Agreement.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 6 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
"Indirect Cost Rate" means a device for determining in a reasonable manner the proportion of indirect costs each
Program should bear. It is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base. If reimbursement
of Indirect Costs is allowable under an Award, Grantor will not reimburse those Indirect Costs unless Grantee has
established an Indirect Cost Rate covering the applicable activities and period of time, unless Indirect Costs are reimbursed
at a fixed rate.
"Indirect Cost Rate Proposal" means the documentation prepared by an awardee to substantiate its request for the
establishment of an indirect cost rate for the reimbursement of indirect costs. This proposal provides the basis for the review
and negotiation leading to the establishment of an organization's indirect cost rate.
"Period of Performance" means the total estimated time interval between the start of an Initial State or federal pass-
through award and the planned end date, which may include one or more funded portions or budget periods.
"Prior Approval" or "Prior Written Approval" means an authorization by one party, provided in writing to another
party, to proceed in a specified manner.
"Profit" means an entity's total revenue less its operating expenses, interest paid, depreciation, and taxes. "Profit" is
synonymous with the term "net revenue."
"Program" means the services to be provided pursuant to this Agreement.
"Program Costs" means all Allowable Costs incurred by Grantee and the value of the contributions made by third
parties in accomplishing the objectives of the Award during the Term of this Agreement.
"Related Parties" has the meaning set forth in Financial Accounting Standards Board (FASB) Accounting Standards
Codification (ASC) 850-10-20.
"Research and Development (R&D)" means all research activities, both basic and applied, and all development
activities that are performed by non-Federal entities. The term research also includes activities involving the training of
individuals in research techniques where such activities utilize the same facilities as other research and development
activities and where such activities are not included in the instruction function. "Research" is defined as a systematic study
directed toward fuller scientific knowledge or understanding of the subject studied. "Development" is the systematic use of
knowledge and understanding gained from research directed toward the production of useful materials, devices, systems, or
methods, including design and development of prototypes and processes.
"SAM" means the federal System for Award Management (SAM), the federal repository into which an entity must
provide information required for the conduct of business as a recipient.
"State-issued Award" means the assistance that a grantee receives directly from a State agency. The funding
source of the State-issued Award can be federal pass-through, State or a combination thereof. "State-issued Award" does
not include the following:
contracts issued pursuant to the Illinois Procurement Code that a State agency uses to buy goods or services from a
contractor or a contract to operate State government-owned, contractor-operated facilities;
agreements that meet the definition of "contract" under 2 CFR 200.1 and 2 CFR 200.331, which a State agency
uses to procure goods or services but are exempt from the Illinois Procurement Code due to an exemption listed
under 30ILCS 500/1-10, or pursuant to a disaster proclamation, executive order, or any other exemption permitted
by law; amounts received for services rendered to an individual; Cooperative Research and Development
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State of Illinois
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Agreements; an agreement that provides only direct cash assistance to an individual; a subsidy; a loan; a loan
guarantee; or insurance.
"Unallowable Cost: means a cost specified by law or regulation, federal cost principles, or the terms and conditions
of an award that may not be reimbursed under a Grant or Cooperative Agreement.
"Unique Entity Identifier" or "UEI" means the unique identifier assigned to the Grantee or to subrecipients by
SAM.gov.
ARTICLE IV
PAYMENT
4.1. Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the
availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in part, without penalty or
further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made
available to the Grantor by the State or the federal funding source, (ii) the Governor or Grantor reserves funds, or (iii) the
Governor or Grantor determines that funds will not or may not be available for payment. Grantor shall provide thirty (30)
calendar days' notice, in writing, to Grantee of any such funding failure and its election to terminate or suspend this
Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of
the written notice unless otherwise indicated.
4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authorized by the Grantor in Exhibit A,
PART TWO or PART THREE of this Agreement. If they are authorized, pre-award costs must be charged to the initial
Budget Period of the Award, unless otherwise specified by the Grantor.
4.3. Return of Grant Funds. Any Grant Funds remaining that are not expended or legally obligated by Grantee,
including those funds obligated pursuant ARTICLE XVII, at the end of the Agreement period or in the case of capital
improvement Awards at the end of the time period Grant Funds are available for expenditure or obligation, shall be returned
to Grantor within forty-five (45) days. A Grantee who is required to reimburse Grant Funds and who enters into a deferred
payment plan for the purpose of satisfying a past due debt, shall be required to pay interest on such debt as required by
Section 10.2 of the Illinois State Collection Act of 1986. 30 ILCS 210; Unless granted a written extension, Grantee must
liquidate all obligations incurred under the Award at the end of the period of performance.
4.4. Payments to Third Parties. Grantee agrees that Grantor shall have no liability to Grantee when Grantor acts in
good faith to redirect all or a portion of any Grantee payment to a third party. Grantor will be deemed to have acted in good
faith when it is in possession of information that indicates Grantee authorized Grantor to intercept or redirect payments to a
third party or when so ordered by a court of competent jurisdiction.
4.5. Modifications to Estimated Amount. If the Agreement amount is established on an estimated basis, then it may
be increased by mutual agreement at any time during the Term. Grantor may decrease the estimated amount of this
Agreement at any time during the Term if (i) Grantor believes Grantee will not use the funds during the Term, (ii) Grantor
believes Grantee has used funds in a manner that was not authorized by this Agreement, (iii) sufficient funds for this
Agreement have not been appropriated or otherwise made available to the Grantor by the State or the federal funding
source, (iv) the Governor or Grantor reserves funds, or (v) the Governor or Grantor determines that funds will or may not be
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State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
available for payment. Grantee will be notified, in writing, of any adjustment of the estimated amount of this Agreement. In
the event of such reduction, services provided by Grantee under Exhibit A may be reduced accordingly. Grantee shall be
paid for work satisfactorily performed prior to the date of the notice regarding adjustment.
4.6. Interest. Grantee or a subrecipient must maintain all grant funds received in advance of, or that exceed, grant
expenditures in an insured, interest-bearing account. Interest earned on grant funds must be applied to grant expenditures
before additional funds are distributed. Interest on grant funds applies to 1) all funds received in advance (i.e. not
reimbursement) of grant expenditures and/or, 2) grant funds that exceed grant expenditures, 3) grant funds that were
received but expenditures were delayed.
4.7. Timely Billing Required. Grantee must submit any payment request, including complete and detailed supporting
documentation necessary to substantiate their encumbrances, expenditures, and other transactions, to Grantor within fifteen
(15) days of the end of the quarter, unless another billing schedule is specified in PART TWO, PART THREE or EXHIBIT C.
Failure to submit such payment request timely will render the amounts billed an unallowable cost which Grantor cannot
reimburse. In the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee shall timely
notify Grantor and may request an extension of time to submit the payment request. Grantor's approval of Grantee's request
for an extension shall not be unreasonably withheld.
4.8. Certification. Each invoice and report submitted by Grantee (or sub-grantee) must contain the following
certification by an official authorized to legally bind the Grantee (or sub-grantee):
By signing this report [or payment request or both], I certify to the best of my knowledge and
belief that the report [or payment request] is true, complete, and accurate, that the expenditures,
disbursements, and cash receipts are for the purposes and objectives set forth in the terms and
conditions of the State or federal pass-through award; and that supporting documentation has
been submitted as required by the grant agreement. I acknowledge that approval for any other
expenditure described herein shall be considered conditional subject to further review and
verification in accordance with the monitoring and records retention provisions of the grant
agreement. I am aware that any false fictitious, or fraudulent information, or the omission of any
material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements,
false claims or otherwise. (U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and
3801-3812;).
ARTICLE V
SCOPE OF GRANT ACTIVITIES/PURPOSE OF GRANT
5.1. Scope of Grant Activities/Purpose of Grant. Grantee will conduct the Grant Activities or provide the services as
described in the Exhibits and attachments, including Exhibit A (Project Description) and Exhibit B (Deliverables or
Milestones), incorporated herein and in accordance with all terms and conditions set forth herein and all applicable
administrative rules. All Grantor-specific provisions and programmatic reporting required under this Agreement are described
in PART TWO (The Grantor-Specific Terms). All Project-specific provisions and reporting required under this Agreement are
described in PART THREE.
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State of Illinois
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5.2. Scope Revisions. Grantee shall obtain Prior Approval from Grantor whenever a scope revision is necessary. All
requests for scope revisions that require Grantor approval shall be signed by Grantee's authorized representative and
and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be
reimbursed if expended before Grantor gives written approval.
5.3. Specific Conditions. If applicable, specific conditions required after a risk assessment will be included in
Specific Conditions Exhibit F. Grantee shall adhere to the specific conditions listed therein.
ARTICLE VI
BUDGET
6.1. Budget. The Budget is a schedule of anticipated grant expenditures that is approved by Grantor for carrying out
the purposes of the Award. When Grantee or third parties support a portion of expenses associated with the Award, the
Budget includes the state as well as the local share (if applicable) of grant expenses. The Budget submitted by Grantee at
application, or a revised Budget subsequently submitted and approved by Grantor, is considered final and is incorporated
herein by reference.
6.2. Budget Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Budget revision is necessary.
All requests for Budget revisions that require Grantor approval shall be signed by Grantee's authorized representative and
submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if
expended before Grantor gives written approval.
6.3 Notification. Within forty-five (45) calendar days form the date of receipt of the request for Budget revisions,
Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied, or the date upon
which a decision will be reached.
ARTICLE VII
ALLOWABLE COSTS
7.1. Allowability of Costs. The allowability of costs are defined in Article III, Definitions.
7.2. Indirect Cost Rate Submission.
(a) All grantees, must make an Indirect Cost Rate election, if the grantee is going to charge Indirect Costs
to the grant.
i. Waived and de minimis Indirect Cost Rate elections will remain in effect until the Grantee elects
a different option.
(b) Grantee must submit an Indirect Cost Rate Proposal in accordance with federal and State regulations, in
a format prescribed by Grantor. For grantees who have never negotiated an Indirect Cost Rate before, the
Indirect Cost Rate Proposal must be submitted for approval no later than three months after the effective date
of the Award. For grantees who have previously negotiated an Indirect Cost Rate, the Indirect Cost Rate
Proposal must be submitted for approval within 180 days of the Grantee's fiscal year end, as dictated in the
applicable appendices, such as:
i. Appendix V and VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state and local
governments,
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State of Illinois
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ii. Appendix V to 2 CFR Part 200 governs state/Local Governmentwide Central Service Cost
Allocation Plans.
(c) A grantee who has a current, applicable rate negotiated by a cognizant federal agency shall provide to
Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government and a copy of all
documentation regarding the allocation methodology for costs used to negotiate that rate, e.g., without
limitation, the cost policy statement or disclosure narrative statement. Grantor will accept that Indirect Cost
Rate, up to any statutory, rule-based or programmatic limit.
(d) A grantee who does not have a current negotiated rate may elect to charge a de minimis rate up to 15
percent of modified total direct costs, which may be used indefinitely. No documentation is required to justify
the de minimis Indirect Cost Rate. 2 CFR 200.414(f).
7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost overruns or for
other reasons, are unallowable.
7.4. Financial Management Standards. The financial management systems of Grantee must meet the following
standards:
(a) Accounting System. Grantee organizations must have an accounting system that provides accurate,
current, and complete disclosure of all financial transactions related to each state-funded Program. Accounting
records must contain information pertaining to state awards, authorizations, obligations, unobligated balances,
assets, outlays, and income. These records must be maintained on a current basis and balanced at least
quarterly. Cash contributions to the Program from third parties must be accounted for in the general ledger with
other Grant Funds. Third party in-kind (non-cash) contributions are not required to be recorded in the general
ledger, but must be under accounting control, possibly through the use of a memorandum ledger.
(b) Source Documentation. Accounting records must be supported by such source documentation as
canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity
reports, travel reports, contractual and consultant agreements, and subaward documentation. All supporting
documentation should be clearly identified with the Award and general ledger accounts which are to be charged
or credited.
i. The documentation standards for salary charges to grants must be based on records that
accurately reflect the work performed. These records must be supported by a system of internal control
which provides reasonable assurance that the charges are accurate, allowable, and properly allocated.
These records shall be incorporated into the official records of the non-Federal entity; the records
shall reasonably reflect the total activity for which the employee is compensated, not exceeding 100%
of compensated activities, and shall comply with the established accounting policies and practices of
the non-Federal entity and in the cost principles applicable to the entity's organization.
ii. If records do not meet the standards in section (i) above, then Grantor may notify Grantee in
PART TWO, PART THREE or Exhibit F of the requirement to submit Personnel activity reports.
Personnel activity reports shall account on an after-the-fact basis for one hundred percent (100%) of
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State of Illinois
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the employee's actual time, separately indicating the time spent on the Grant, other grants or projects,
vacation or sick leave, and administrative time, if applicable. The reports must be signed by the
employee, approved by the appropriate official, and coincide with a pay period. These time records
should be used to record the distribution of salary costs to the appropriate accounts no less frequently
than quarterly.
iii. Formal Agreements with independent contractors, such as consultants, must include a
description of the services to be performed, the period of performance, the fee and method of payment,
an itemization of travel and other costs which are chargeable to the Agreement, and the signatures of
both the contractor and an appropriate official of Grantee.
iv. If third party in kind (non-cash) contributions are used for Grant purposes, the valuation of
these contributions must be supported with adequate documentation.
(c) Internal Control. Effective control and accountability must be maintained for all cash, real and personal
property, and other assets. Grantee must adequately safeguard all such property and must provide assurance
that it is used solely for authorized purposes. Grantee must also have systems in place that provide reasonable
assurance that the information is accurate, allowable, and compliant with the terms and conditions of this
Agreement.
(d) Budget Controls. Records of expenditures must be maintained for each Award by the cost categories
of the approved Budget (including indirect costs that are charged to the Award), and actual expenditures are to
be compared with budgeted amounts at least quarterly.
(e) Cash Management. Requests for advance payment shall be limited to Grantee's immediate cash needs
and are at the discretion of the Department.
7.5. Profits. It is not permitted for any person or entity to earn a Profit from an Award.
7.6. Management of Program Income. Grantee is encouraged to earn income to defray program costs where
appropriate.
ARTICLE VIII
REQUIRED CERTIFICATIONS
8.1. Certifications. Grantee shall be responsible for compliance with the enumerated certifications to the extent that
the certifications apply to Grantee.
(a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer or
employee of the State of Illinois, nor made an admission of guilt of such conduct which is a matter of record
(30 ILCS 500/50-5).
(b) Bid Rigging. Grantee certifies that it has not been barred from contracting with a unit of state or local
government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/
33E-3 or 720 ILCS 5/33E-4, respectively).
(c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award
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State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
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because Grantee, or its affiliate(s), is/are delinquent in the payment of any debt to the State, unless Grantee,
or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt, and Grantee acknowledges
Grantor may declare the Agreement void if the certification is false (30 ILCS 500/50-11).
(d) International Boycott. Grantee certifies that neither it nor any substantially owned affiliated company is
participating or shall participate in an international boycott in violation of the provision of the U.S. Export
Administration Act of 1979 (50 USC Appendix 2401 et seq.) or the regulations of the U.S. Department of
Commerce promulgated under the Act (15 CFR Parts 730 through 774).
(e) Dues and Fees. Grantee certifies that it is not prohibited from receiving an Award because it pays dues
or fees on behalf of its employees or agents or subsidizes or otherwise reimburses them for payment of their
dues or fees to any club which unlawfully discriminates (775 ILCS 25/1 et seq.).
(f) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children Act of 2001 in that it
prohibits smoking in any portion of its facility used for the provision of health, day care, early childhood
development services, education or library services to children under the age of eighteen (18), which services
are supported by federal or state government assistance (except such portions of the facilities which are used
for inpatient substance abuse treatment) (20 USC 7181-7184).
(g) Drug-Free Workplace. If Grantee is not an individual, Grantee certifies it will provide a drug free
workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual and this
Agreement is valued at more than $5,000, Grantee certifies it shall not engage in the unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance during the performance of the
Agreement. 30 ILCS 580/4. Grantee further certifies that it is in compliance with the government-wide
requirements for a drug-free workplace as set forth in 41 USC 8102.
(h) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and provisions of the
National Voter Registration Act of 1993 (52 USC 20501 et seq.).
(i) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance with all applicable
standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401 et seq.) and the Federal
Water Pollution Control Act, as amended (33 USC 1251 et seq.).
(j) Debarment. Grantee certifies that it is not debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this Agreement by the State (30 ILCS 500/50-65).
(k) Grant for the Construction of Fixed Works. Grantee certifies that all Programs for the construction of
fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the
Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of the Act exempt its application. In the
construction of the Program, Grantee shall comply with the requirements of the Prevailing Wage Act including,
but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than
the prevailing rate of wages as applicable to the Program shall be paid to all laborers, workers, and mechanics
performing work under the Award and requiring all bonds of contractors to include a provision as will guarantee
the faithful performance of such prevailing wage clause as provided by contract.
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State of Illinois
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(l) Health Insurance Portability and Accountability Act. Grantee certifies that it is in compliance with the
Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law No. 104-191, 45 CFR Parts
160, 162 and 164, and the Social Security Act, 42 USC 1320d-2 through 1320d-7, in that it may not use or
disclose protected health information other than as permitted or required by law and agrees to use appropriate
safeguards to prevent use or disclosure of the protected health information. Grantee shall maintain, for a
minimum of six (6) years, all protected health information.
(m) Criminal Convictions. Grantee certifies that neither it nor a managerial agent of Grantee (for
non-governmental grantees only, this includes any officer, director, or partner of Grantee) has been convicted of
a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of
1953, or that a least five (5) years have passed since the date of the conviction. Grantee further certifies that it
is not barred from receiving an Award under 30 ILCS 500/50-10.5 and acknowledges that Grantor shall declare
the Agreement void if this certification is false.
(n) Forced Labor Act. Grantee certifies that it complies with the State Prohibition of Goods from Forced
Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to the State under this
Agreement have been or will be produced in whole or in part by forced labor, convict labor, or indentured labor
under penal sanction (30 ILCS 583).
(o) Illinois Use Tax. Grantee certifies in accordance with 30 ILCS 500/50-12 that it is not barred from
receiving an Award under this Paragraph. Grantee acknowledges that this Agreement may be declared void if
this certification is false.
(p) Environmental Protection Act Violations. Grantee certifies in accordance with 30 ILCS 500/50-14 that
it is not barred from receiving an Award under this Paragraph. Grantee acknowledges that this Agreement may
be declared void if this certification is false.
(q) Goods from Child Labor Act. Grantee certifies that no foreign-made equipment, materials, or supplies
furnished to the State under this Agreement have been produced in whole or in part by the labor of any child
under the age of twelve (12) (30 ILCS 584).
(r) Illinois Works Review Panel. For Awards made for public works projects, as defined in the Illinois
Works Jobs Program Act, Grantee certifies that it and any contractor(s) or sub-contractor(s) that performs work
using funds from this Award, shall, upon reasonable notice, appear before and respond to requests for
information from the Illinois Works Review Panel. 30 ILCS 559/20-25(d).
ARTICLE IX
CRIMINAL DISCLOSURE
9.1. Mandatory Criminal Disclosures. Grantee shall continue to disclose to Grantor all violations of criminal law
involving fraud, bribery or gratuity violations potentially affecting this Award. 30 ILCS 708/40.
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State of Illinois
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ARTICLE X
UNLAWFUL DISCRIMINATION
10.1. Compliance with Nondiscrimination Laws. Grantee, its employees, and subcontractors under subcontract
made pursuant to this Agreement, shall comply with all applicable provisions of State and federal laws and regulations
pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to, the
following laws and regulations and all subsequent amendments thereto:
(a) The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), including, without limitation, 44 Ill. Admin.
Code Part 750, which is incorporated herein;
(b) The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.);
(c) The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a - 2000h-6). (See also
guidelines to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons [Federal Register: February 18, 2002 (Volume 67,
Number 13, Pages 2671-2685)]);
(d) Section 504 of the Rehabilitation Act of 1973 (29 USC 794);
(e) The Americans with Disabilities Act of 1990 (as amended) (42 USC 12101 et seq.);
(f) The Age Discrimination Act (42 USC 6101 et seq.); and
(g) Disadvantaged Business Enterprise (DBE) Assurance: In accordance with 49 CFR 26.13(a), as
amended, the Grantee assures that it shall not discriminate on race, color, national origin, or sex in the
implementation of the project and in the award and performance of any third party contract, or sub Agreement
supported with Federal assistance derived from the U.S. DOT or in the Administration of its Disadvantaged
Business Enterprise (DBE) program or the requirements of 49 CFR Part 26, as amended. The Grantee assures
that it shall take all necessary and reasonable steps set forth in 49 CFR Part 26, as amended, to ensure
nondiscrimination in the award and administration of all third-party contracts and sub Agreements supported
with Federal assistance derived from the U.S. DOT. The Grantee's DBE program, as required by 49 CF Part
26, as amended, will be incorporated by reference, and made a part of this Agreement for any Federal
assistance awarded by FTA or U.S. DOT. Implementation of this DBE program is a legal obligation of the
Grantee, and failure to carry out its terms shall be treated as a violation of the Agreement. Upon notification by
the Federal Government or the Grantor to the Grantee of its failure to implement its approved DBE program,
the U.S. DOT may impose sanctions as provided for under 49 CFR Part 26, as amended, and may in
appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001, as amended, and/or the Program
Fraud Remedies Act, 31 U.S.C. 3801 et seq., as amended.
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State of Illinois
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ARTICLE XI
LOBBYING
11.1. Improper Influence. Grantee certifies that no Grant Funds have been paid or will be paid by or on behalf of
Grantee to any person for influencing or attempting to influence an officer or employee of any government agency, a
member of Congress or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, or an
employee of a member of Congress or Illinois General Assembly in connection with the awarding of any Agreement, the
making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation,
renewal, Amendment or modification of any Agreement, grant, loan or cooperative Agreement. 31 USC 1352. Additionally,
Grantee certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if
applicable.
11.2. Lobbying Costs. Grantee certifies that it is in compliance with the restrictions on lobbying using state grant
funds as set forth below:
(a) Any attempts to influence the outcomes of any Federal, state, or local election, referendum, initiative,
or similar procedure, through in-kind or cash contributions, endorsements, publicity, or similar activity;
(b) Establishing, administering, contributing to, or paying the expenses of a political party, campaign,
political action committee, or other organization established for the purpose of influencing the outcomes of
elections in the United States;
(c) Any attempt to influence the introduction of Federal or state legislation, the enactment or modification of
any pending Federal or state legislation through communication with any member or employee of the Congress
or state legislature (including efforts to influence state or local officials to engage in similar lobbying activity),
the enactment or modification of any pending Federal or state legislation by preparing, distributing, or using
publicity or propaganda, or by urging members of the general public, or any segment thereof, to contribute to or
participate in any mass demonstration, march, rally, fund raising drive, lobbying campaign or letter writing or
telephone campaign; and
(d) Any government official or employee in connection with a decision to sign or veto enrolled legislation.
For any Indirect Costs associated with this Agreement, total lobbying costs shall be separately identified in the Program
Budget, and thereafter treated as other Unallowable Costs.
11.3. Procurement Lobbying. Grantee warrants and certifies that it and, to the best of its knowledge, its sub-grantees
have complied and will comply with Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007 generally prohibits Grantees and
subcontractors from hiring the then-serving Governor's family members to lobby procurement activities of the State, or any
other unit of government in Illinois including local governments, if that procurement may result in a contract valued at over
$25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement
authority at any time during the one-year period preceding the procurement lobbying activity.
11.4. Subawards. Grantee must include the language of the ARTICLE XI in the award documents for any subawards
made pursuant to this Award at all tiers. All sub-grantees are also subject to certification and disclosure. Grantee shall
forward all disclosures by contractors regarding this certification to Grantor.
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State of Illinois
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Agreement No. 26-2547-GBG4988
ARTICLE XII
MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING
12.1. Records Retention. Grantee shall maintain for six (6) years from the date of submission of the final
expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other records
pertinent to this Award unless a different retention period is specified in PART TWO or PART THREE. If any litigation,
claim, or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or
audit exceptions involving the records have been resolved and final action taken.
12.2. Accessibility of Records. Grantee, shall make books, records, related papers, supporting documentation and
personnel relevant to this Agreement available to authorized Grantor representatives, the Illinois Auditor General, Illinois
Attorney General, any Executive Inspector General, the Grantor's Inspector General, and any other person as may be
authorized by Grantor (including auditors), by the State of Illinois. Grantee shall cooperate fully in any such audit or inquiry.
12.3. Failure to Maintain Books and Records. Failure to maintain books records and supporting documentation, as
described in this ARTICLE XII, shall establish a presumption in favor of the State for the recovery of any funds paid by the
State under this Agreement for which adequate books, records and supporting documentation are not available to support
disbursement.
12.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance with applicable
state and federal requirements and to assure its performance expectations are being achieved. Grantor shall monitor the
activities of Grantee to assure compliance with all requirements and applicable performance expectations of the award.
Grantee shall timely submit all financial and performance reports, and shall supply, upon Grantor's request, documents and
information relevant to the Award. Grantor may make site visits as warranted by program needs. Additional monitoring
requirements may be in PART TWO or PART THREE.
ARTICLE XIII
FINANCIAL REPORTING REQUIREMENTS
13.1. Required Periodic Financial Reports. Grantee agrees to submit financial reports as requested and in the format
required by Grantor. Grantee shall file financial reports at the frequency required by Grantor, intervals should be no less
frequently than annually nor more frequently than quarterly except in unusual circumstances, describing the expenditure(s)
of the funds related thereto. More frequent reporting may be required by the Grantee pursuant to specific award conditions.
Reports must be submitted no later than the due date(s) specified in PART TWO or PART THREE, unless additional
information regarding required financial reports is set forth in Exhibit F. Failure to submit the required financial reports may
cause a delay or suspension of funding.
13.2. Close-out Reports.
(a) Grantee shall submit a Close-out Report no later than the due date specified in PART TWO or PART
THREE, which must be no later than 60 calendar days following the end of the period of performance for this
Agreement or Agreement termination. The format of this Close-out Report shall follow a format prescribed by
Grantor.
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(b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits a Close-out
Report, Grantee will submit a new Close-out Report based on audit adjustments, and immediately submit a
refund to Grantor, if applicable.
13.3. Effect of Failure to Comply. Failure to comply with reporting requirements shall result in the withholding of
funds, the return of Improper Payments or Unallowable Costs, will be considered a material breach of this Agreement and
may be the basis to recover Grant Funds. Grantee's failure to comply with this ARTICLE XIII, ARTICLE XIV, or ARTICLE XV
shall be considered prima facie evidence of a breach and may be admitted as such, without further proof, into evidence in an
administrative proceeding before Grantor, or in any other legal proceeding. 30 ILCS 705.
ARTICLE XIV
PERFORMANCE REPORTING REQUIREMENTS
14.1. Required Periodic Performance Reports. Grantee agrees to submit Performance Reports as requested and in
the format required by Grantor. Performance Measures listed in Exhibit E must be reported, at the frequency required by the
grantor. Intervals should be no less frequently than annually nor more frequently than quarterly, unless otherwise specified in
PART TWO, PART THREE or Exhibit F. Specific conditions may be imposed requiring Grantee to report more frequently
based on the risk assessment or the merit review of the application. In such cases, Grantor shall notify Grantee of same in
Exhibit F. Period Performance Reports shall be submitted no later than the due date(s) specified in PART TWO or PART
THREE. For certain construction-related Awards, such reports may be exempted as identified in PART TWO or PART
THREE. Failure to submit such required Performance Reports may cause a delay or suspension of funding. 30 ILCS 705/1
et seq.
14.2. Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, in the format
required by Grantor, no later than the due date specified in PART TWO or PART THREE, which must be no later than 60
calendar days following the end of the period of performance or Agreement termination.
14.3. Content of Performance Reports. All Performance Reports must relate the financial data and project or
program accomplishments to the performance goals and objectives of this Award and also include the following: a
comparison of actual accomplishments to the objectives of the award established for the reporting period; (for example,
comparing costs to units of accomplishment); computation of the cost and demonstration of cost effective practices (e.g.,
through unit cost data); performance trend data and analysis if required; and the reasons why established goals were not
met, if appropriate; and additional information, analysis, and explanation of any cost overruns or higher-than-expected unit
costs. Appendices may be used to include additional supportive documentation. Additional content and format guidelines for
the Performance Reports will be determined by Grantor contingent on the Award's statutory, regulatory, and administrative
requirements, and are included in PART TWO or PART THREE of this Agreement.
14.4 Performance Standards. Grantee shall perform in accordance with the Performance Standards set forth in
Exhibit E.
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State of Illinois
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Agreement No. 26-2547-GBG4988
ARTICLE XV
AUDIT REQUIREMENTS
15.1. State Audit. The State may, at its sole discretion and at its own expense, perform a final audit of the Project
(30 ILCS 5, the Illinois State Auditing Act). Such audit may be used for settlement of the Project expenses and for Project
closeout purposes. The Grantee agrees to implement any audit findings contained in the State's authorized inspection or
review, final audit, the State's independent audit, or as a result of any duly authorized inspection or review.
The records and supportive documentation for all completed projects are subject to an on-site audit by the Illinois
Department of Transportation, Bureau of Investigation and Compliance. The Bureau of Investigation and Compliance
reserves the right to inspect and review, during normal working hours, the Workpapers of the independent auditor in support
of their audit. Failure to comply can result in grant funds being withheld until compliance is met.
15.2. Performance of Audits. For those organizations required to submit an independent audit report, the audit is to
be conducted by the Illinois Auditor General (as required for certain governmental entities only), or a Certified Public
Accountant or Certified Public Accounting Firm licensed in the State of Illinois or in accordance with Section 5.2 of the Illinois
Public Accounting Act (225 ILCS 450/5.2). For all audits required to be performed subject to Generally Accepted
Government Auditing Standards or Generally Accepted Auditing Standards, Grantee shall request and maintain on file a
copy of the auditor's most recent peer review report and acceptance letter. Grantee shall follow procedures prescribed by
Grantor for the preparation and submission of audit reports and any related documents.
15.3. Delinquent Reports. When such audit reports or financial statements required under this ARTICLE are
prepared by the Illinois Auditor General, if they are not available by the above-specified due date, they will be provided to
Grantor within thirty (30) days of becoming available.
ARTICLE XVI
TERMINATION; SUSPENSION; NON-COMPLIANCE
16.1. Termination.
(a) Either Party may terminate this Agreement, in whole or in part, upon thirty (30) calendar days' prior
written notice to the other Party.
(b) If terminated by the Grantee, Grantee must include the reasons for such termination, the effective date,
and, in the case of a partial termination, the portion to be terminated. If Grantor determines in the case of a
partial termination that the reduced or modified portion of the Award will not accomplish the purposes for which
the Award was made, Grantor may terminate the Agreement in its entirety.
(c) This Agreement may be terminated, in whole or in part, by Grantor:
i. Pursuant to a funding failure under Paragraph 4.1.;
ii. If Grantee fails to comply with the terms and conditions of this or any Award, application or
proposal, including any applicable rules or regulations, or has made a false representation in
connection with the receipt of this or any Award;
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iii. If the Award no longer effectuates the program goals or agency priorities and if this termination
is permitted in the terms and conditions of the Award, which must be detailed in Exhibit A,
PART TWO or PART THREE; or
iv. If Grantee breaches this Agreement and either (1) fails to cure such breach within 30 calendar
days' written notice thereof, or (2) if such cure would require longer than 30 calendar days and the
Grantee has failed to commence such cure within 30 calendar days' written notice thereof. In the event
that Grantor terminates this agreement as a result of the breach of the Agreement by Grantee, Grantee
shall be paid for work satisfactorily performed prior to the date of termination.
16.2. Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding failure under
Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If suspension is due to
Grantee's failure to comply, Grantor may withhold further payment and prohibit Grantee from incurring additional Obligations
pending corrective action by Grantee or a decision to terminate this Agreement by Grantor. Grantor may allow necessary
and proper costs that Grantee could not reasonably avoid during the period of suspension.
16.3. Non-compliance. If Grantee fails to comply with the applicable statutes, regulations or the terms and
conditions of this Award, Grantor may impose additional conditions on Grantee, as described in Exhibit F. If Grantor
determines that non-compliance cannot be remedied by imposing additional conditions, Grantor may withhold grant funds
until compliance is met.
16.4. Objection. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, or takes any other
action in response to Grantee's non-compliance, Grantee may avail itself of any opportunities to object and challenge such
suspension, termination or other action by Grantor in accordance with any applicable processes and procedures.
16.5. Effects of Suspension and Termination.
(a) Grantor may credit Grantee for allowable expenditures incurred in the performance of authorized
services under this Agreement prior to the effective date of a suspension or termination.
(b) Except as set forth in subpart (c), Grantee shall not incur any costs or obligations that require the use
of these Grant Funds after the effective date of a suspension or termination, shall cancel as many outstanding
obligations as possible.
(c) Costs to Grantee resulting from obligations incurred by Grantee during a suspension or after termination
of the Agreement are not allowable unless:
i. Grantor expressly authorizes them in the notice of suspension or termination;
and
ii. The costs result from obligations properly incurred before the effective date of suspension or
termination, are not in anticipation of the suspension or termination, and the costs would be allowable
if the Agreement was not suspended or terminated prematurely.
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State of Illinois
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16.6. Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part, the Parties shall
comply with all close-out and post termination requirements of this Agreement.
ARTICLE XVII
SUB-CONTRACTS/ SUB-AWARDS
17.1. Sub-Contracting/Sub-recipients/Delegation. Grantee may not subcontract nor issue a sub-award for any
portion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor.
17.2. Application of Terms. If Grantee enters into a sub-award Agreement with a subrecipient, Grantee must notify
the subrecipient of the applicable laws and regulations and terms and conditions of this Award by attaching this Agreement
to the sub-award Agreement. The terms of this Agreement shall apply to all sub-awards authorized in accordance with
Paragraph 17.1.
17.3. Liability as Guaranty. Grantee shall be liable as guarantor for any Grant Funds it obligates to a sub-grantee or
sub-contractor pursuant to Paragraph 17.1 in the event the Grantor determines the funds were either misspent or are being
improperly held and the sub-grantee or sub-contractor is insolvent or otherwise fails to return the funds.
ARTICLE XVIII
NOTICE OF CHANGE
18.1. Notice of Change. Grantee shall notify the Grantor if there is a change in Grantee's legal status, federal
employer identification number (FEIN), UEI, SAM registration status, Related Parties, senior management (for
non-governmental grantees only) or address. 30 ILCS 708/60(a). If the change is anticipated, Grantee shall give thirty (30)
days' prior written notice to Grantor. If the change is unanticipated, Grantee shall give notice as soon as practicable
thereafter. Grantor reserves the right to take any and all appropriate action as a result of such change(s).
18.2. Failure to Provide Notification. To the extent permitted by Illinois law, Grantee shall hold harmless Grantor for
any acts or omissions of Grantor resulting from Grantee's failure to notify Grantor of these changes.
18.3. Notice of Impact. Grantee shall immediately notify Grantor in writing of any event including, but not limited to,
becoming a party to litigation, an investigation, or transaction that may have a material impact on Grantee's ability to perform
pursuant to this Agreement. Grantee shall provide notice to Grantor as soon as possible, but no later than five calendar (5)
days after Grantee becomes aware that the event may have a material impact.
18.4. Effect of Failure to Provide Notice. Failure to provide the notice described in this Article shall be grounds for
termination of this Agreement and any costs incurred after the date notice should have been given may be disallowed.
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ARTICLE XIX
STRUCTURAL REORGANIZATION AND RECONSTITUTION OF BOARD MEMBERSHIP
19.1. Effect of Reorganization. This Agreement is made by and between Grantor and Grantee, as Grantee is
currently organized and constituted. Grantor does not agree to continue this Agreement, or any license related thereto,
should Grantee significantly reorganize or otherwise substantially change the character of its governance structure. Grantee
shall give Grantor prior notice of any such action or changes significantly affecting its overall structure, and will provide any
and all reasonable documentation necessary for Grantor to review the proposed transaction including financial records.
Grantor reserves the right to terminate the Agreement based on whether the newly organized entity is able to carry out the
requirements of the Award. This ARTICLE does not require Grantee to report on minor changes in the makeup of its board
membership or governance structure, as applicable. Nevertheless, PART TWO or PART THREE may impose further
restrictions. Failure to comply with this ARTICLE XIX constitutes a material breach of this Agreement.
ARTICLE XX
CONFLICT OF INTEREST
20.1. Required Disclosures. Grantee shall immediately disclose in writing any potential or actual Conflict of Interest
to the Grantor.
20.2. Prohibited Payments. Payments made by Grantor under this Agreement shall not be used by Grantee to
compensate, directly or indirectly, any person currently holding an elective office in this State including, but not limited to, a
seat in the General Assembly. Grantee agrees that payments made by Grantor under this Agreement will not be used to
compensate, directly or indirectly, any person employed by an office or agency of the State of Illinois whose annual
compensation is in excess of sixty percent (60%) of the Governor's annual salary, or $142,740. An instrumentality of the
State of Illinois includes, without limitation, State departments, agencies, boards, and State universities. An instrumentality of
the State of Illinois does not include, without limitation, municipalities and units of local government and related entities. See
definition of "Local government," under Section 1 of Article VII of the Illinois Constitution [III. Const. (1970) Art. VII, § 1] and
includes school districts.
20.3. Request for Exemption. Grantee may request written approval from Grantor for an exemption from Paragraph
20.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and that Grantor may grant such
an exemption subject to additional terms and conditions as Grantor may require.
ARTICLE XXI
EQUIPMENT OR PROPERTY
21.1. Purchase of Equipment. For any equipment purchased in whole or in part with Grant Funds, Prior approval will
be required by the Grantor. An inventory of equipment having a useful life of more than two years and an acquisition cost of
$500 or more is subject to periodic inspection by the Department.
21.2. Prohibition against Disposition/Encumbrance. Any equipment, material, or real property that Grantee
purchases or improves with Grant Funds shall not be sold, transferred, encumbered (other than original financing) or
otherwise disposed of during the Grant Term without Prior Approval of Grantor unless a longer period is required in PART
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TWO or PART THREE and permitted by the Illinois State Property Control Act, 30 ILCS 605. Grantee acknowledges that
real property, equipment, and intangible property that are acquired or improved in whole or in part by Grant Funds are
subject to the provisions of the Illinois State Property Control Act. Grantor may require the Grantee to record liens or other
appropriate notices of record to indicate that personal or real property has been acquired or improved with this Award use,
and disposition conditions apply to the property.
21.3. Equipment Instructions. Grantee must obtain disposition instructions from Grantor when equipment, purchased
in whole or in part with Grant Funds, are no longer needed for their original purpose. Notwithstanding anything to the
contrary contained within this Agreement, Grantor may require transfer of any equipment to Grantor or a third party for any
reason, including, without limitation, if Grantor terminates the Award or Grantee no longer conducts Award activities. The
Grantee shall properly maintain, track, use, store and insure the equipment according to applicable best practices,
manufacturer's guidelines, federal and state laws or rules, and Grantor requirements stated herein.
21.4. Domestic Preferences for Procurements. As appropriate and to the extent consistent with law, the Grantee
should, to the greatest extent practicable under this Award, provide a preference for the purchase, acquisition, or use of
goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and
other manufactured products). The requirements of this paragraph must be included in all subawards and in all contracts and
purchase orders under this Award.
ARTICLE XXII
PROMOTIONAL MATERIALS; PRIOR NOTIFICATION
22.1. Promotional and Written Materials. Use of Grant Funds for promotions is subject to the prohibitions for
advertising or public relations costs. To use Grant Funds in whole or in part to produce any written publications,
announcements, reports, flyers, brochures or other written materials, Grantee shall obtain Prior Approval for the use of those
funds and agrees to include in these publications, announcements, reports, flyers, brochures and all other such material, the
phrase "Funding provided in whole or in part by the [Grantor]." Exceptions to this requirement must be requested, in writing,
from Grantor and will be considered authorized only upon written notice thereof to Grantee.
22.2. Prior Notification/Release of Information. Grantee agrees to notify Grantor ten (10) days prior to issuing public
announcements or press releases concerning work performed pursuant to this Agreement or funded in whole or in part by
this Agreement, and to cooperate with Grantor in joint or coordinated releases of information.
ARTICLE XXIII
INSURANCE
23.1. Maintenance of Insurance. Grantee shall maintain in full force and effect during the Term of this Agreement
casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of any and all real or
personal property (including equipment), or both, purchased or, otherwise acquired, or improved in whole or in part, with
funds disbursed pursuant to this Agreement. Additional insurance requirements may be detailed in PART TWO or PART
THREE.
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State of Illinois
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23.2. Claims. If a claim is submitted for real or personal property, or both, purchased in whole with funds from this
Agreement and such claims results in the recovery of money, such money recovered shall be surrendered to Grantor.
ARTICLE XXIV
LAWSUITS AND INDEMNIFICATION
24.1. Independent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any employment
rights with Grantor by virtue of this Agreement. Grantee will provide the agreed services and achieve the specified results
free from the direction or control of Grantor as to the means and methods of performance. Grantee will be required to
provide its own equipment and supplies necessary to conduct its business; provided, however, that in the event, for its
convenience or otherwise, Grantor makes any such equipment or supplies available to Grantee, Grantee's use of such
equipment or supplies provided by Grantor pursuant to this Agreement shall be strictly limited to official Grantor or State of
Illinois business and not for any other purpose, including any personal benefit or gain.
24.2. Indemnification and Liability. Neither Party shall be liable for actions chargeable to the other Party under this
Agreement including, but not limited to, the negligent acts and omissions of Party's agents, employees or subcontractors in
the performance of their duties as described under this Agreement, unless such liability is imposed by law. This Agreement
shall not be construed as seeking to enlarge or diminish any obligation or duty owed by one Party against the other or
against a third party.
ARTICLE XXV
MISCELLANEOUS
25.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State Officials and
Employees Ethics Act (5 ILCS 430/10-10) and Executive Order 15-09.
25.2. Exhibits and Attachments. Exhibits A through F, PART TWO, PART THREE, if applicable, and all other
exhibits and attachments hereto are incorporated herein in their entirety.
25.3. Assignment Prohibited. This Agreement shall not be sold, assigned, or transferred in any manner by Grantee,
to include an assignment of Grantee's rights to receive payment hereunder, and any actual or attempted sale, assignment,
or transfer by Grantee without the Prior Approval of Grantor in writing render this Agreement null, void and of no further
effect.
25.4. Amendments. This Agreement may be modified or amended at any time during its Term by mutual consent of
the Parties, expressed in writing and signed by the Parties.
25.5. Severability. If any provision of this Agreement is declared invalid, its other provisions will remain in effect.
25.6. No Waiver. The failure of either Party to assert any right or remedy pursuant to this Agreement shall not be
construed as a waiver of either Party's right to assert such right or remedy at a later time or constitute a course of business
upon which either Party may rely for the purpose of denial of such a right or remedy.
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25.7. Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, shall be governed
and construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out of this Agreement
shall be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does not waive sovereign immunity
by entering into this Agreement.
25.8. Compliance with Law. This Agreement and Grantee's obligations and services hereunder are hereby made
and must be performed in compliance with all applicable federal and state laws, including, but not limited to, federal
regulations, Federal and state Presidential and Executive Orders, State administrative rules, laws and rules which govern
disclosure of confidential records or other information obtained by Grantee concerning persons served under this
Agreement, and any and all license requirements or professional certification provisions.
25.9. Compliance with Freedom of Information Act. Upon request, Grantee shall make available to Grantor all
documents in its possession that Grantor deems necessary to comply with requests made under the Freedom of Information
Act. 5 ILCS 140/7(2).
25.10. Compliance with Whistleblower Protections. Grantee must comply with the Whistleblower Act (740 ILCS
174/1 et seq.), including but not limited to, the requirement that Grantee and its subrecipients inform their employees in
writing of employee whistleblower rights and protections under 41 U.S.C. 4712.
25.11. Precedence.
(a) Except as set forth in subparagraph (b), below, the following rules of precedence are controlling for this
Agreement: In the event there is a conflict between this Agreement and any of the exhibits or attachments
hereto, this Agreement shall control. In the event there is a conflict between PART ONE and PART TWO or
PART THREE of this Agreement, PART ONE shall control. In the event there is a conflict between PART TWO
and PART THREE of this Agreement, PART TWO shall control. In the event there is a conflict between this
Agreement and relevant statute(s) or rule(s), the relevant statute(s) or rule(s) shall control.
(b) Notwithstanding the provisions in subparagraph (a), above, if a relevant federal or state statute(s) or
rule(s) requires an exception to this Agreement's provisions, or an exception to a requirement in this Agreement
is granted by Grantor, such exceptions must be noted in PART TWO or PART THREE, and in such cases,
those requirements control.
25.12. Headings. Article and other headings contained in this Agreement are for reference purposes only and are
not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof.
25.13. Entire Agreement. Grantee and Grantor acknowledge that this Agreement constitutes the entire agreement
between them and that no promises, terms, or conditions not recited, incorporated or referenced herein, including prior
agreements or oral discussions, shall be binding upon either Grantee or Grantor.
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25.14. Counterparts.This Agreement may be executed in one or more counterparts, each of which shall be
considered to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties are not
signatories to the same counterpart. Duplicated signatures, electronic signatures, digital signatures, signatures transmitted
via facsimile, or signatures contained in a Portable Document Format (PDF) document shall be deemed original for all
purposes.
25.15. Attorney Fees and Costs. Unless prohibited by law, if Grantor prevails in any proceeding to enforce the terms
of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery Act Grantor has the right to
recover reasonable attorneys' fees, costs and expenses associated with such proceedings.
25.16. Continuing Responsibilities. The termination or expiration of this Agreement does not affect: (a) the right of
the Grantor to disallow costs and recover funds based on a later audit or other review; (b) the obligation of the Grantee to
return any funds due as a result of later refunds, corrections or other transactions, including, without limitation, final Indirect
Cost Rate adjustments and those funds obligated pursuant to ARTICLE XVII; (c) audit requirements established in ARTICLE
XV; (d) property management and disposition requirements established in ARTICLE XXII; or (e) records related
requirements.
25.17. Code of Conduct.
1. Personal Conflict of Interest - The Grantee shall maintain a written code or standard of conduct which shall govern
the performance of its employees, officers, board members, or agent engaged in the award and administration of contracts
supported by state or federal funds. Such code shall provide that no employee, officer, board member or agent of the
Grantee may participate in the selection, award, or administration of a contract supported by state or federal funds if a
conflict of interest, real or apparent would be involved. Such a conflict would arise when any of the parties set forth below
has a financial or other interest in the firm selected for award:
a. the employee, officer, board member, or agent;
b. any member of his or her immediate family;
c. his or her partner; or
d. an organization which employs, or is about to employ, any of the above.
The conflict-of-interest restriction for former employees, officers, board members and agents shall apply for one
year.
The code shall also provide that Grantee's employees, officers, board members, or agents shall neither solicit nor
accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subcontracts. The
Grantor may waive the prohibition contained in this subsection, provided that any such present employee, officer, board
member, or agent shall not participate in any action by the Grantee or the locality relating to such contract, subcontract, or
arrangement. The code shall also prohibit the officers, employees, board members, or agents of the Grantee form using their
positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or
personal gain.
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2. Organizational Conflict of Interest. The Grantee will also prevent any real or apparent organizational conflict of
interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third-
party contract or subcontract may, without some restriction on future activities, result in an unfair competitive advantage to
the third-party contractor or Grantee or impair the objectivity in performing the contract work.
25.18. Dispute Resolution. In the event of a dispute in the interpretation of the provisions of this Agreement, such
dispute shall be settled through negotiations between the Grantor and the Grantee. In the event that agreement is not
consummated at this negotiation level, the dispute will then be referred through proper administrative channels for a decision
and ultimately, if necessary, to the Secretary of the Illinois Department of Transportation. The Grantor shall decide all claims,
questions and disputes which are referred to it regarding the interpretation, prosecution, and fulfillment of this Agreement.
The Grantor's decision upon all claims, questions and disputes shall be final and conclusive.
25.19. Employment of Grantor Personnel. The Grantee will not employ any person or persons currently employed by
the Grantor for any work required by the terms of this Agreement.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
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Page 27 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
EXHIBIT A
PROJECT DESCRIPTION
(a) The Grantor and the Grantee enter into this agreement to fund a Rebuild Illinois project for the further
development of a public airport pursuant to the Illinois Aeronautics Act (620 ILCS 5) and the Intergovernmental
Cooperation Act (5 ILCS 220). The project is more fully described below.
(b) The Grantee has applied for state assistance in procuring state funds and hereby designates the Grantor as
required by the above legal authority to accomplish the Project described below.
(c) IL Project Number: GBG-4988-0007
(d) Airport Name: GALESBURG MUNICIPAL AIRPORT
(e) APMS Project Description: (Capital Bill FY2020) Road - Rehabilitate Auto Parking Lots & Access Road
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 28 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
EXHIBIT B
DELIVERABLES OR MILESTONES
(a) Planning and Environmental Engineering: Airport master planning, layout, capacity, airspace, and system
planning, aviation forecasting, environmental analyses, and airport noise analysis, and planning.
(b) Preliminary and Construction Engineering: Completion of engineering work as specified by the Grantee’s
engineering agreement.
(c) Right-of-Way: Demonstrate adequate right-of-way documentation and/or purchase of right-of-way.
(d) Utilities: Completion of utility relocation or adjustment as specified by the Grantee’s agreement with the utility.
(e) Materials: Purchase and delivery of the materials specified by the material proposal.
(f) Construction: If applicable, completion of construction activities as specified by the construction contract
associated with the project.
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Page 29 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
EXHIBIT C
PAYMENT
Grantee shall receive $118,275.74 under this Agreement.
Enter specific terms of payment here:
(a) The Grantor shall accept and disburse all funds, including State and municipal funds, as applicable under this
grant, used or to be used in payment of the costs identified in the Project Status Report, as attached, or in
reimbursement to either of the parties hereto for allowable pre-award costs. Said costs to be paid in compliance
with 44 Ill. Admin. Code 7000.40 (c), which incorporates 2 CFR 200 Subpart C, including Section 200.210 and
200.458. In accordance with aeronautics administrative bulletins, pre-award professional service costs incurred
by the Grantee as of the Retainer Agreement execution date (herewith attached), or single project Engineering
Agreement execution date, pursuant to the startup of the projects listed in the Request for Qualifications (RFQ),
may be considered for participation and/or reimbursement under this Agreement after review, determination of
eligibility, and acceptance by the Grantor.
Total Project Costs: $435,000.00
(b) --------------------------------ENGINEERING FEES AND/OR LOCAL LET CONSTRUCTION-----------------------------
Funds from the State of Illinois have been or will be tendered in connection with this Project. It is estimated that
the Engineering Fees and/or Local Let Construction costs, which include costs for items such as materials,
supplies, equipment and land, will be approximately $118,275.74, which will be obligated by the State and paid
directly to the Grantee in the following funding breakdown:
90% State...............................$106,448.17
10% Local (Grantee)................$11,827.57
(c) ----------------------------------------------------STATE LET CONSTRUCTION----------------------------------------------------
The amount of $316,724.26 will be obligated and approved invoiced funds paid by the State of Illinois to the
lowest bid contractor per the IDOT Letting process in the following funding breakdown:
90% State...............................$285,051.83
10% Local (Grantee).................$31,672.43
(d) All Parties specifically agree that they shall pay the above defined percentages of all project costs. In
addition, the Grantee shall pay such additional project costs which exceed the sum of the Grantor’s funds, as are
herein committed for this Project.
(e) The Grantor will not make payments totaling more than 90% of the project cost until all conditions necessary
for financial closeout of the project are satisfied.
(f) The Grantor hereby agrees to participate as stated above to the extent allowed under Sections 34 and 34a of
the Illinois Aeronautics Act (620 ILCS 5/34 & 34a). The Grantee hereby designates the Grantor, as its agent, and
the Grantor hereby accepts the designation to act as agent for the Grantee.
(g) Payments to the Contractor or Consulting Engineer shall be made either by the Grantor or Grantee in
accordance with the provisions and requirements of the contract entered into by the Contractor or Consulting
Engineer for this project. Whenever such payments are made directly to the Grantee, the Grantee must pay the
consultant within five (5) business days upon receipt of said payment. If the Grantee fails to pay the consultant
as directed herein, such payment must be returned to the Grantor, unless an extension or other arrangement is
approved, in writing, by the Grantor.
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Page 30 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
(h) Following the Project Completion Date and the Grantor's financial closure of the project, the Grantor shall
credit or reimburse to the Grantee any excess funds provided by the Grantee.
(i) The Project Status Report is the schedule of estimated project costs per the budget requirement of Article VI.
(j) This agreement is exempt from the Grants Funds Recovery Act, 30 ILCS 705/3. If applicable, interest on
grant funds shall be handled as stated under Article IV, Sec. 4.7.
(k) Billing schedule is based on progress payment schedule set forth in the contract. Grantor will receive
invoices as work is completed from the Grantee. See Article IV, Sec. 4.8.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 31 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
EXHIBIT D
CONTACT INFORMATION
CONTACT FOR NOTIFICATION:
Unless specified elsewhere, all notices required or desired to be sent by either Party shall be sent to the persons listed
below.
GRANTOR CONTACT
Name Joseph Segobiano
Title Bureau Chief of Administrative Services Aero
Address 1 Langhorn Bond Drive, Springfield, IL 62707
Phone (217) 558-2948
TTY N/A
Fax N/A
E-mail joseph.segobiano@illinois.gov
GRANTEE CONTACT
Name Travis Huffman
Title Airport Manager
Address 55 W Tompkins St, Galesburg, IL 61401
Phone (309) 344-3140
TTY N/A
Fax N/A
E-mail toestill@ci.galesburg.il.us
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 32 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
EXHIBIT E
PERFORMANCE MEASURES AND STANDARDS
(a) The Grantee will submit to the Grantor a complete and detailed final invoice with applicable supporting
documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of
completion of this phase of the improvement or from the date of the previous invoice, whichever occurs first. If a
final invoice is not received within this time frame, the most recent invoice may be considered the final invoice
and the obligation of the funds closed.
(b) The Grantee shall provide the final report to the appropriate Grantor within twelve (12) months of the physical
completion date of the project so that the report may be audited and approved for payment. If the deadline
cannot be met, a written explanation must be provided to the Grantor prior to the end of the twelve months
documenting the reason for the delay and the new anticipated date of completion. If the extended deadline is not
met, this process must be repeated until the project is closed. Failure to follow this process may result in the
immediate close-out of the project and loss of further funding.
(c) For State-Let Projects: The Grantee is to remit payments to the Grantor in a timely manner as required.
Failure to remit the payment(s), shall allow the Grantor to internally offset, reduce, or deduct the arrearage from
any payment or reimbursement due or about to become due and payable from the Grantor to Grantee on this or
any other contract. The Grantor, at its sole option, upon notice to the Grantee, may place the debt into the Illinois
Comptroller’s Offset System (15 ILCS 405/10.05) or take such other and further action as my be required to
recover the debt.
(d) For Local-Let Projects or Local Purchases: Any local let procurement or local purchases of products and
services shall not be subject to the Illinois Procurement Code but shall follow federal procurement rules set forth
in 2 CFR part 200.
(e) Grantee will execute the project subject to plans, specifications, and schedules approved by the GRANTOR.
Such plans, specifications, and schedules shall be submitted to the Grantor prior to commencement of site
preparation, construction, or other performance under this Grant Agreement, and, upon approval of Grantor,
shall be incorporated into this Grant Agreement. Any modification to the approved plans, specifications, and
schedules shall also be subject to approval of Grantor and incorporated into this Grant Agreement.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 33 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
EXHIBIT F
SPECIFIC CONDITIONS
Grantor may remove (or reduce) a Specific Condition included in this Exhibit F by providing written notice to the Grantee, in
accordance with established procedures for removing a Specific Condition.
(a) Grantor may remove (or reduce) a Specific Condition included in this Exhibit F by providing written notice to
the Grantee, in accordance with established procedures for removing a Specific Condition.
(b) Fiscal and Administrative Risk Assessment:
I. Property Standards
Condition:
Grantees may be required to participate in periodic technical assistance to correct deficiencies in regards to
property standards. Grantees must maintain documentation of additional prior approvals from grantee
management. IDOT may request to review plan and documentation at its discretion.
Corrective Action:
Implementation of corrective action plan that would include creating and/or updating written policies and
procedures to address the following: a) Create or revise property control procedures to ensure that when
property purchased with state or federal funds is disposed of, the property records include the date of disposal
and sales price. b) The awarding agency should be notified in writing in advance of all property sales of $10,000
or more. c) A physical inventory is performed annually and reconciled to the property control records. d) it
prevents the loss, damage, theft, and unauthorized use of property. e) It is implemented to identify asset
capitalization thresholds and ensure that equipment purchased with grant funds is excluded from depreciation
schedules charged to state and federal pass-through grants. f) Ensure that property control records include all
required data fields: Description of property, serial number or other identification number, funding source,
acquisition date, cot of property, percentage of state or federal participation, and the location of the property.
II. Procurement
Condition:
Grantees may be required to participate in periodic technical assistance to correct deficiencies in regards to
procurement standards. Grantees must maintain documentation of additional prior approvals from grantee
management. IDOT may request to review plan and documentation at its discretion.
Corrective Action:
Implementation of corrective action including new or enhanced controls over procurements of activities including
developing or updating written polices and procedures that include: a) Written standards of conduct covering
conflicts of interest and governing the actions of employees engaged in the selection, award or administration of
contracts supported by grant funds. b) Conflict of Interest policy that forbids employees, management or officers
from participating in the selection, award or administration of a contract supported by grant funds if he or she has
a real or apparent conflict of interest. c) A written policy that forbids contractors who develop or draft
specifications, requirements, Statement of Work (scope of services) or Request for Proposals from completing in
such procurements. d) Incorporate a clear and accurate description of the technical requirements for the
material, product, or service to be procured. e) Identify all requirements which the offerors must fulfill and all
other factors to be used in evaluating bids or proposals. f) Ensure that the organizational contracts contain the
applicable provisions in Appendix II of 2 CFR 200. g) Include the requirements for micro-purchases and small
purchases. h) Include the minimum requirements in Section 2 CFR 200.320(c-f). Conditions may be removed
upon request after one year from the implementation of corrective action.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 34 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
III. Legal Assessment
Condition:
Grantees will be subject to more frequent project monitoring (desk reviews/on-site review).
Corrective Action:
More frequent monitoring and technical assistance will be required. A fraud, waste, abuse and mismanagement
policy and training for personnel should be developed and include topics on: a) Theft/Embezzlement, b)Misuse
of funds, C) Falsifying information d) Falsifying data or documents, D) Billing for work or expenses not
performed/incurred, (E) how to report fraud, waste and abuse and F) whistleblower protection. Condition may be
removed after Agency re-examination in 1 year.
(c) Programmatic Risk Assessment:
None identified.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 35 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
PART TWO - THE GRANTOR-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE, the Grantor has the following additional requirements for its Grantee:
Reporting. Grantee agrees to submit periodic financial and performance reporting on the approved IDOT BoBS 2832 form.
Grantee shall file Annual BoBS 2832 reports with Grantor describing the expenditure(s) of the funds and
performance measures related thereto. The first BoBS 2832 report shall cover the reporting period after the 11/22/22
effective date of the agreement.Annual reports must be submitted no later than 30 calendar days following
the period covered by the report.
A BoBS 2832 report marked as "Final Report" must be submitted to the Grantor 60 days after the end date of the
Agreement. Failure to submit the required BoBS 2832 reports may cause a delay or suspension of funding.
The Grantee must submit a BoBS 2832 report for the period ending 6/30 - State Fiscal Year end Grantee shall submit to
Grantor a BoBS 2832 report for the period ending June 30 within 30 calendar days of the end of the State Fiscal
Year.
The Grantee must submit the following other required reports: Please specify in addition to the aforementioned reporting
requirements, Grantee shall submit the following reports:
No Additional Reports
Renewal. This Agreement may not be renewed.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 36 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
PART THREE - THE PROJECT-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE and the Grantor-Specific Terms in PART TWO, the Grantor has the
following additional requirements for this Project.
The Grant Accountability and Transparency Act (30 ILCS 708/45) statute and regulations do not apply to this
Grant Agreement. Any and all references to the statute and/or regulations are not applicable to this Grant
Agreement. Grantee shall continue to comply with all Federal requirements including 2 CFR Part 200, as
applicable.
I. Prior to the Project Completion Date, the Grantee shall:
B. Employ a Consulting Engineer
1. Consulting Engineer shall be qualified to provide:
a. Qualified resident or project engineer(s), registered in the State of Illinois and approved by the Grantor;
b. Materials testing technician(s) approved by the Grantor;
c. Any project reports required by the Grantor; and
d. Compliance with the Disadvantaged Business Enterprise requirements for the Project.
2. Consulting Engineer duties shall include:
a. Obtain for the benefit of the Grantor all federal, State, and local permits as may be necessary to complete
the Project.
b. For each phase of Project work which is covered by separate contract, the Consulting Engineer shall
render to the Grantor, through the Project Coordinator, both a semifinal and final inspection report. The final
inspection report(s) shall certify to the Grantor and to the Grantee that the work involved has been fully
completed in accordance with the plans, specifications and contract(s), including modifications or supplements
by the Grantor through an approved change order, supplementary contract, or otherwise. The final inspection
report(s) shall also certify that the work is acceptable to the Consulting Engineer.
c. During the construction of the Project and prior to the Project Completion Date, the Consulting Engineer
shall report directly to the Project Coordinator and may receive from the Project Coordinator such delegations of
authority as the Project Coordinator believes to be reasonably appropriate to act and approve routine items on
behalf of the Project Coordinator and the Grantor.
II. The Grantee agrees that it will strictly comply with all State or Federal laws, rules, regulations applicable to
this Project.
III. After the Project Completion Date, the Grantee agrees that:
A. The airport which is the subject of this Agreement will be owned or effectively controlled, operated, repaired,
and maintained adequately during its full useful life, or a period of at least 20 years, whichever is longer, for the
rightful, fair, equal, and uniform use and benefit of the public; and
B. It will comply with all applicable State and Federal laws, rules, regulations, procedures, covenants and
assurances required by the Grantor in connection with any funds tendered under the Act in the operation of the
airport; and
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 37 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
C. It will file with the Grantor uch reports as may be requested concerning the use, maintenance, and operation
of the Airport.
IV. The Grantee agrees to keep complete and adequate books and records in accordance with standard
accounting procedures prescribed by the Grantor relating to the Project described in this Agreement. The
Grantee shall maintain, for a minimum of 5 years after the completion of the contract, adequate books, records,
and supporting documents to verify the amounts, receipts, and uses of all disbursements of funds passing in
conjunction with the contract; the contract and all books, records, and supporting documents related to the
contract shall be available for review and audit by the Auditor General or the Illinois Department of
Transportation/ Grantor; and the Grantee agrees to cooperate fully with any audit conducted by the Auditor
General or the Illinois Department of Transportation/ Grantor and to provide full access to all relevant materials.
Failure to maintain the books, records, and supporting documents required by this section shall establish a
presumption in favor of the State for recovery of any funds paid by the Grantor under the contract for which
adequate books, records, and supporting documentation is not available to support their purported disbursement.
A. Grantee shall keep project accounts and records which fully disclose the amounts and disposition of the
proceeds of the grant, received by the Grantee.
B. The Grantor reserves the right for its auditors to review and audit any and all records relating to projects
funded by the Grantor at the Grantee's office or location. Such audits can be used to expand on the audit work
already performed by the independent auditor. These audits can also be made based on special requests from
Grantor officials.
V. No leases will be entered into by the Grantee which grants exclusive use rights to any grantee for any facilities
which are the subject of this Project.
VI. The Grantee agrees not to dispose of airport land, purchased either wholly or partially by State funds, by sale
or lease without the consent of the Grantor. In the event such consent is obtained, the Grantee further agrees to
use the Grantor's share of the acquisition cost or the fair market value of the land at the time of the sale,
whichever is greater, based upon the percent of participation by the State in the original purchase, for airport
development. The proceeds from the sale of airport land purchased wholly or partially with State funds or
acquired from the State shall be reserved and expended on items of work which would be normally eligible for
State participation. Toward this end, the Grantee shall include a provision in each instrument recorded for every
interest in land acquired or for which reimbursement is made under this Agreement which reads as follows:
The property interest of the Grantee in this real estate cannot be transferred without the written approval of the
Illinois Department of Transportation, Division of Aeronautics (Department). Further, in the event any such
interest is no longer used for an approved airport purpose without the written approval of the Department that
interest shall revert to a public airport entity appointed by the Department.
VII. The Grantee covenants to zone (within its powers to do so) the Airport and its environs for compatible land
use. The Grantee shall adopt airport hazard zoning regulations to the extent it is legally able. If Grantee is
unable to adopt airport hazard regulations, it shall request the Grantor to adopt airport hazard zoning under
Section 17 of the Airport Zoning Act, (620 ILCS 25/17).
VIII. Land acquired or for which reimbursement is made under this Agreement which is farmed shall conform to
the Grantor's guidelines for the development of a farming plan and shall comply with the erosion sediment
control program and standards as developed by the Illinois Department of Agriculture or pertinent standards
promulgated by a soil and water conservation district pursuant to Sections 36 and 38 of the Illinois Soil and
Water Conservation District Act (70 ILCS 405/36 & 38).
IX. The Grantee hereby certifies to the Grantor that it has acquired, in its name prior to construction, clear title in
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 38 of 38
State of Illinois
IDOT GATA Exempt State Funded UNIFORM GRANT AGREEMENT FISCAL YEAR 2026 BoBS 2862 (Rev. 05/01/25)
Agreement No. 26-2547-GBG4988
fee simple to all real estate upon which construction work is to be performed and a sufficient interest (by
easement or otherwise) in any other real estate which may be affected by the construction process.
X. Annual Financial Reports are exempt under this agreement.
XI. Grantee may be self-insured so long as sufficient funds exist to cover replacement costs set forth in
Article XX, Sec.20.1. Insurance coverage by the vendor or contractor may be required by the Project contract.
XII. For contracts let by the Grantee: The prime contractor agrees to pay each subcontractor under this prime
contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the
prime contractor receives. The prime contractor agrees further to return retainage payments to each
subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or
postponement of payment from the above referenced time frame may occur only for good cause following written
approval of the awarding agency.
XIII. Budget Adjustments. Grantor to solely executed budget adjustments in accordance with 2 CFR 200.308.
XIV. Grant Amendments. Grantor and Grantee agree that grant agreement thresholds and criteria shall follow
the AIP Handbook in accordance with 49 USC § 47108 and authorized by the Illinois Aeronautics Act (620
ILCS5/38) and (620 ILCS 5/39).
XV. In addition to Article I, the following definitions are applicable:
A. “Agreement” means this Inter-Governmental Agreement.
B. "Airport" and "facility" as used herein mean the air navigation, take-off areas, landing areas, taxiways, and
all similar areas of the Municipality's property used for the purpose of air transportation, including but not limited
to all areas of the Municipality's property where improvements have been previously made and funded in whole
or in part with funds provided by the Department or the FAA.
C. "Consulting Engineer" as used herein mean a person, firm, corporation or entity employed by the
Municipality, by a contract approved by the Department or the FAA in connection with this Project, who is
prequalified in accordance with the Department's procedures and whose resident or project engineer(s) assigned
to the Project are registered in the State of Illinois.
D. "Contractor" as used herein shall mean a person, firm, corporation, or entity employed by the Municipality, by
a contract approved by the Department or the FAA, to complete this Project.
E. “FAA” means the Federal Aviation Administration.
F. “Notice-to-Proceed date” for the project considered under this Agreement is the date of the IDOT Program
Letter (herewith attached) in which the Sponsor is notified of the project’s inclusion in the state’s multi-modal
program thereby allowing all costs incurred after that date considered eligible for participation subject to review
and approval by the Department.
G. "Project" as used herein means this project which shall be identified as Illinois Project Number, State Block
Grant Numbers (if applicable), and described in Exhibit A.
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Title Name2IDOT GATA Exempt Budget Template9/22/2025Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
City of Galesburg 376001160 X5FADJ8N4NL9
Engineering - Federal Design, Special Services, Permits, Survey
Engineering - Match Desing, Special Services, Permits, Survey
Total Design/Engineering $59,199.00
Total Building/Land Purchases $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Equipment/Materials/Labor $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Equipment $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Costs
Illinois Department of Transportation
Capital Budget Worksheet
UEI#
Cost Per Item
Equipment/Materials/Labor Narrative
Cost Per Item
Equipment Narrative
Building/Land Narrative
Purchase of materials and/or purchase/lease of equipment, to use or install for the project, such as: steel; drywall; lumber; wiring; doors; windows; roofing; rock;
etc. including labor/installation costs, as identified – within the project description.
Item Quantity
Equipment/Materials/Labor
Design/Engineering
Organization Name:
Total Cost
$53,279.10
$5,919.90
FEIN#
Costs associated with planning, design and construction observation or related services for the proposed project including environmental services, testing, surveys,
etc. Costs associated with creation of the project’s architectural drawings; engineering studies and/or fees; etc., including costs of plans & specs and/or printing
costs if specifically identified as such within the project description. Copies of contracts will be required.
Purpose Description of Work
Building/Land Purchase
Costs to purchase, either in whole or in part, a building, structural shell, condominium, land, and/or easement including, but not limited to: the net purchase price
itself; closing costs charged to the buyer on the closing document; legal fees; etc. Additionally, costs associated with Right-of-Way, appraisals, property/boundary
surveys, legal fees, etc.
Purpose Description of Work
Design/Engineering Narrative
Preliminary & design engineering including environmental work, surveys, and permit work.
Total Costs
$0.00
Equipment
Item Quantity
All costs associated with equipment that is not associated with any other contracts related to the grant.
$0.00
$0.00
$0.00
$0.00
$0.00
Total Costs
$0.00
$0.00
$0.00
$0.00
3 IDOT GATA Exempt Budget Template 9/22/2025
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
$0.00
$0.00
$0.00
$0.00
$0.00
Total Wiring/Electrical $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Mechanical Systems $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Paving/Concrete/Masonry $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Plumbing $0.00
Cost per Item
Paving/Concrete/Masonry Narrative
Cost per Item Total Cost
$0.00
$0.00
$0.00
$0.00
$0.00
Plumbing Narrative
Plumbing
Item Quantity
$0.00
$0.00
Purchase of materials necessary for completion of the project scope such as: internal or external pipes for water, gas, and/or sewage; fixtures; etc. including
associated labor/installation costs, as identified within the project description.
Total Cost
Quantity
Wiring/Electrical
$0.00
$0.00
Purchase of materials necessary for completion of the project scope such as bituminous pavement; concrete; rock; bricks; blocks; mortar; tuckpointing; etc.
including associated labor/installation costs, as identified within the project description.
Cost Per Item
Wiring/Electrical Narrative
Item Quantity
Paving/Concrete/Masonry
Mechanical Systems
$0.00
$0.00
Purchase of materials necessary for completion of the project scope such as: electrical wiring; conduit; outlets; switches; etc. including associated labor/installation
costs, as identified within the project description.
Purchase of materials necessary for completion of the project scope such as: HVAC; elevators; fire alarm, sprinkler, or ventilation systems; etc. including associated
labor/installation costs, as identified within the project description.
$0.00
Total Costs
$0.00
$0.00
$0.00
$0.00
$0.00
Total CostsItemCost Per Item
Mechanical Systems Narrative
Item Quantity
$0.00
$0.00
$0.00
4 IDOT GATA Exempt Budget Template 9/22/2025
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Construction Observation/Engineering - Federal Oversee/manage project construction
Construction Observation/Engineering - Match Oversee/manage project construction
Total Construction Management/Oversight $59,076.74
Airport Improvement - Infrastructure - Federal
Airport Improvement - Infrastructure - Match
Total Construction $316,724.26
Total Excavation/Site Prep/Demo $0.00
Total Demolition and Removal $0.00
$0.00
Demolition and Removal Narrative
$0.00
$0.00
$0.00
Total Costs
$0.00
$0.00
$0.00
$0.00
Demolition and Removal
Total Costs
$53,169.07
$5,907.67
$0.00
$0.00
$0.00
Total Costs
$285,051.83
Construction Management and Oversight
Purpose Description of Work
Construction Management/Oversight Narrative
On-site personnel for engineering management of construction project.
Purpose Description of Work
Excavation/Site Prep/Demo
Construction
Purpose Description of Work
All costs associated with physical construction and construction related services provided by the contractor(s) of the facility.
Costs associated with demolition of existing structures on the project site and/or preparation of the project site including excavation, etc. ahead of actual new
construction/renovation activities
All costs associated with removal of any structures required to accommodate new construction and approved as part of the grant.
$31,672.43
$0.00
$0.00
$0.00
Construction Narrative
Infrastructure improvements for airport as verified by IDOT - Aeronautics personnel. Project is on an IDOT letting.
Purpose Description of Work
Excavation/Site Prep/Demo Narrative
Total Costs
$0.00
$0.00
Costs associated with managing the construction activities and/or overseeing all aspects of the construction project, either by contractor personnel or Grantee
personnel, but limited to verifiable time working on this project.
5 IDOT GATA Exempt Budget Template 9/22/2025
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Total Miscellaneous $0.00
Total Contingency $0.00
0 0.00%
0 0.00%
0 0.00%
0 0.00%
0 0.00%
Total Indirect Costs $0.00
$435,000.00
Total Costs
$0.00
$0.00
$0.00
$0.00
$0.00
Total Costs
$0.00
Line item for misc. costs such as permitting, supplies, etc. A narrative explain the costs will be required.
Purpose Description of Work
Miscellaneous Costs
Coverage of potential cost overruns in any of the other utilized Grant Budget line items.
Purpose Description of Work
Total Budget
Indirect Costs
Description Base Rate
ICR Narrative
$0.00
$0.00
$0.00
$0.00
$0.00
The amount for indirect costs should be calculated by applying the current negotiated indirect cost rate(s) to the approved base(s). After the amount of indirect
costs is determined for the program, a breakdown of the indirect costs should be provided in the budget worksheet and narrative below.
Estimated ICR
$0.00
$0.00
$0.00
Contingency Costs
Contingency Narrative
Miscellaneous Narrative
$0.00
6 IDOT GATA Exempt Budget Template 9/22/2025
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 1As of 17 Sep 2025 14:09GBG-4988-0007Project Status ReportState Num:2022Program Year:Exhibit 1GALESBURG MUNICIPAL AIRPORT(Capital Bill FY2020) Road - Rehabilitate Auto Parking Lots & Access RoadAirport:Description:NAFed Status:PendingState Status:Federal Num:Line Item StatusNumTotalFederalLocalStatePd to DateBalanceDescriptionConstruction - Gunther Construction, A Division of UCMAs-Bid (04/25/2025 Letting)0.00316,724.2631,672.43285,051.83316,724.260.001Eng. Design - Costs Incurred - City of Galesburg*HPS CPFF Design0.0056,483.005,648.3050,834.7056,483.000.002Eng. Construction - Costs Incurred - City of Galesburg*HPS CPFF Inspection Adjustment0.0059,076.745,907.6753,169.0759,076.740.003 +Special Services - Costs Incurred - City of Galesburg*HPS CPFF Special Services0.002,716.00271.602,444.402,716.000.0040.00435,000.0043,500.00391,500.00435,000.000.00T O T A L E L I G I B L E C O S T SReserves (+) / shortfalls (-)T O T A L A P P R O V E D F U N D I N G0.000.000.000.000.000.00435,000.0043,500.00391,500.00435,000.000.000.00Funding SummaryAmend NumDescriptionTotalFederalLocalStateAgency agreement0.00435,000.0043,500.00391,500.00T O T A L A P P R O V E D F U N D I N G0.00435,000.0043,500.00391,500.00Program budget (for information only)0.00435,000.0043,500.00391,500.00Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Page 2As of 17 Sep 2025 14:09GBG-4988-0007Project Status ReportState Num:2022Program Year:Exhibit 1GALESBURG MUNICIPAL AIRPORT(Capital Bill FY2020) Road - Rehabilitate Auto Parking Lots & Access RoadAirport:Description:NAFed Status:PendingState Status:Federal Num:Project Receipts And ExpendituresTotalFederalStateLocalLetter of CreditCash rec'd or credited net of refunds and derel.0.000.000.000.00Net cash paid or credited 0.00 0.00 0.00 0.00Balance of cash or credit0.000.000.000.000.000.000.00Accrual StatusTotalFederalStateLocal0.00435,000.00 43,500.00391,500.00Total eligible costsCash rec'd or credited net of refunds and derel.Accrual position payables (+) / receivables (-)0.00-435,000.00-43,500.00-391,500.000.000.000.000.00Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
Docusign Envelope ID: 350F79DE-B4B9-482F-BCE8-1C3C3D9C1C5C
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: GUG Page 1 of 1
City Council Meeting
Agenda Item Overview
October 6, 2025
AGENDA ITEM: First Amendment to revolving loan with Jupiter Machine Tool, Inc.
SUMMARY RECOMMENDATION: The City Manager and Director of Community Development
recommend approval of the First Amendment to the Revolving Loan Agreement with Jupiter
Machine Tool, Inc.
BACKGROUND: In April 2018, the Council approved an incentive package to Jupiter Machine Tool
Inc., which included a revolving loan with a seven-year term. Under the original agreement, a
balloon payment was scheduled to come due on June 1, 2025.
Midwest Bank, which also participated in the initial project financing, held a similar loan with the
same maturity date. Over the past several months, the City, Jupiter Machine Tool, and Midwest
Bank have been in active communication to identify options that would allow the remaining
balances to be paid or restructured in a manner that ensures positive outcomes for all parties.
Importantly, throughout this period, Jupiter Machine Tool has remained current on all loan
payments.
To support continued progress and to align with Midwest Bank’s extension of its loan, staff
recommends that the City extend the maturity date of its revolving loan agreement to February
23, 2026. This extension will provide time for Jupiter Machine Tool to advance its business
restructuring plans, while ensuring the City’s loan remains secure. At the conclusion of the
extension period, the loan balance due will be $596,505.05.
BUDGET IMPACT: Approval of this amendment is not expected to have a negative impact on the
City’s budget.
SUPPORTING DOCUMENTS:
1.First Amendment to Revolving Loan with Jupiter Machine Tool, Inc (origin loan dated
May 4, 2018)
25-4062
Page 1 of 2
FIRST AMENDMENT TO LOAN AGREEMENT
THIS FIRST AMENDMENT TO THE LOAN AGREEMENT (“First Amendment”) effective as of
October 6, 2025, is entered into by and between the City of Galesburg, an Illinois municipal
corporation (“Lender”) and Jupiter Machine Tool., Inc, an Illinois Corporation, and Raymond
Whitehead (collectively referred to as “Borrower”).
RECITALS
WHEREAS, the Lender and Borrower entered into that certain Loan Agreement dated
May 4, 2018 (the “Loan Agreement”); and
WHEREAS, the Borrower has requested a modification to the Loan Agreement to extend
the final maturity date so that it aligns with the maturity date of Borrower’s bank financing; and
WHEREAS, all parties, including Borrower’s bank, are engaged in ongoing discussions
regarding next steps that may provide mutual benefit; and
WHEREAS, the Lender and Borrower desire to amend the Loan Agreement to extend the
maturity date and confirm their respective obligations, while leaving all other terms and
conditions unchanged.
AGREEMENT
NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein,
and for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
1. Borrower affirms the validity of said Loan Agreement and acknowledges that the
outstanding balance set forth in the revised repayment schedule attached hereto as
Exhibit A remains due and owing to the Lender.
2. The corporate and personal guarantees hereby reaffirm the validity and enforceability
of their guarantees under the Loan Agreement, as amended hereby.
3. The Borrower agrees to the revised repayment schedule attached as Exhibit A.
4. In the event the Borrower fails to make payments in accordance with the revised
repayment schedule, the Lender shall have the right to accelerate the Loan and demand
immediate payment of the entire outstanding principal balance, together with accrued
interest. Upon such demand, the Borrower shall repay the full balance within sixty (60)
days of receiving notice from the Lender.
5. Except as expressly amended by this First Amendment, all other terms, provisions, and
conditions of the Loan Agreement shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the undersigned have executed this First Amendment to the Loan
Agreement as of the date set forth below.
Page 2 of 2
Dated this _______ day of ________________________, 2025.
By:_______________________________
Raymond A. Whitehead, President
By:_______________________________
Charles Brown, Director
CITY OF GALESBURG, an Illinois municipal corporation
By:_______________________________
Peter Schwartzman, Mayor
ATTEST:
_______________________
Kelli Bennewitz, City Clerk
Exhibit A Page 1 of 8
EXHIBIT A
LOAN REPAYMENT SCHEDULE
JUPITER MACHINE TOOL INC FUND 24 REVISED 9.23.25
Compound Period: Monthly
Nominal Annual Rate: 3.000 %
CASH FLOW DATA
Event Date Amount Number Period End Date
1 Loan 05/04/2018 680,000.00 1
2 Payment 06/01/2018 Interest Only 1
3 Payment 07/01/2018 Interest Only 1
4 Payment 08/01/2018 Interest Only 1
5 Payment 09/01/2018 Interest Only 1
6 Payment 10/01/2018 Interest Only 1
7 Payment 11/01/2018 Interest Only 1
8 Payment 12/01/2018 Interest Only 1
9 Payment 01/01/2019 Interest Only 1
10 Payment 02/01/2019 Interest Only 1
11 Payment 03/01/2019 Interest Only 1
12 Payment 04/01/2019 Interest Only 1
13 Payment 05/01/2019 Interest Only 1
14 Payment 06/01/2019 Interest Only 1
15 Payment 07/01/2019 Interest Only 1
16 Payment 08/01/2019 Interest Only 1
17 Payment 09/01/2019 Interest Only 1
18 Payment 10/01/2019 Interest Only 1
19 Payment 11/01/2019 Interest Only 1
20 Payment 12/01/2019 Interest Only 1
21 Payment 01/01/2020 Interest Only 1
Exhibit A Page 2 of 8
22 Payment 02/01/2020 Interest Only 1
23 Payment 03/01/2020 Interest Only 1
24 Payment 04/01/2020 Interest Only 1
25 Payment 05/01/2020 Interest Only 1
26 Payment 06/01/2020 Interest Only 1
27 Payment 07/01/2020 Interest Only 1
28 Payment 08/01/2020 Interest Only 1
29 Payment 09/01/2020 Interest Only 1
30 Payment 10/01/2020 Interest Only 1
31 Payment 11/01/2020 Interest Only 1
32 Payment 12/01/2020 Interest Only 1
33 Payment 01/01/2021 Interest Only 1
34 Payment 02/01/2021 Interest Only 1
35 Payment 03/01/2021 Interest Only 1
36 Payment 04/01/2021 Interest Only 1
37 Payment 05/01/2021 Interest Only 1
38 Payment 06/01/2021 3,064.76 1
39 Payment 07/01/2021 3,064.76 1
40 Payment 08/01/2021 3,064.76 1
41 Payment 09/01/2021 3,064.76 1
42 Payment 10/01/2021 3,064.76 1
43 Payment 11/01/2021 3,064.76 1
44 Payment 12/01/2021 3,064.76 1
45 Payment 01/01/2022 3,064.76 1
46 Payment 02/01/2022 3,064.76 1
47 Payment 03/01/2022 3,064.76 1
48 Payment 04/01/2022 3,064.76 1
49 Payment 05/01/2022 3,064.76 1
Exhibit A Page 3 of 8
50 Payment 06/01/2022 3,064.76 1
51 Payment 07/01/2022 3,064.76 1
52 Payment 08/01/2022 3,064.76 1
53 Payment 09/01/2022 3,064.76 1
54 Payment 10/01/2022 3,064.76 1
55 Payment 11/01/2022 3,064.76 1
56 Payment 12/01/2022 3,064.76 1
57 Payment 01/01/2023 3,064.76 1
58 Payment 02/01/2023 3,064.76 1
59 Payment 03/01/2023 3,064.76 1
60 Payment 04/01/2023 3,064.76 1
61 Payment 05/01/2023 3,064.76 1
62 Payment 06/01/2023 3,064.76 1
63 Payment 07/01/2023 3,064.76 1
64 Payment 08/01/2023 3,064.76 1
65 Payment 09/01/2023 3,064.76 1
66 Payment 10/01/2023 3,064.76 1
67 Payment 11/01/2023 3,064.76 1
68 Payment 12/01/2023 3,064.76 1
69 Payment 01/01/2024 3,064.76 1
70 Payment 02/01/2024 3,064.76 1
71 Payment 03/01/2024 3,064.76 1
72 Payment 04/01/2024 3,064.76 1
73 Payment 05/01/2024 3,064.76 1
74 Payment 06/01/2024 3,064.76 1
75 Payment 07/01/2024 3,064.76 1
76 Payment 08/01/2024 3,064.76 1
77 Payment 09/01/2024 3,064.76 1
Exhibit A Page 4 of 8
78 Payment 10/01/2024 3,064.76 1
79 Payment 11/01/2024 3,064.76 1
80 Payment 12/01/2024 3,064.76 1
81 Payment 01/01/2025 3,064.76 1
82 Payment 02/01/2025 3,064.76 1
83 Payment 03/01/2025 3,064.76 1
84 Payment 04/01/2025 3,064.76 1
85 Payment 05/01/2025 3,064.76 1
86 Payment 06/01/2025 3,064.76 1
87 Payment 07/01/2025 3,064.76 1
88 Payment 08/01/2025 3,064.76 1
89 Payment 09/01/2025 3,064.76 1
90 Payment 10/01/2025 3,064.76 1
91 Payment 11/01/2025 3,064.76 1
92 Payment 12/01/2025 3,064.76 1
93 Payment 01/01/2026 3,064.76 1
94 Payment 02/01/2026 3,064.76 1
95 Payment 02/23/2026 597,583.67 1
AMORTIZATION SCHEDULE - Normal Amortization
Date Payment Interest Principal Balance
Loan 05/04/2018 680,000.00
1 06/01/2018 1,564.93 1,564.93 0.00 680,000.00
2 07/01/2018 1,700.00 1,700.00 0.00 680,000.00
3 08/01/2018 1,700.00 1,700.00 0.00 680,000.00
4 09/01/2018 1,700.00 1,700.00 0.00 680,000.00
5 10/01/2018 1,700.00 1,700.00 0.00 680,000.00
6 11/01/2018 1,700.00 1,700.00 0.00 680,000.00
Exhibit A Page 5 of 8
7 12/01/2018 1,700.00 1,700.00 0.00 680,000.00
2018 Totals 11,764.93 11,764.93 0.00
8 01/01/2019 1,700.00 1,700.00 0.00 680,000.00
9 02/01/2019 1,700.00 1,700.00 0.00 680,000.00
10 03/01/2019 1,700.00 1,700.00 0.00 680,000.00
11 04/01/2019 1,700.00 1,700.00 0.00 680,000.00
12 05/01/2019 1,700.00 1,700.00 0.00 680,000.00
13 06/01/2019 1,700.00 1,700.00 0.00 680,000.00
14 07/01/2019 1,700.00 1,700.00 0.00 680,000.00
15 08/01/2019 1,700.00 1,700.00 0.00 680,000.00
16 09/01/2019 1,700.00 1,700.00 0.00 680,000.00
17 10/01/2019 1,700.00 1,700.00 0.00 680,000.00
18 11/01/2019 1,700.00 1,700.00 0.00 680,000.00
19 12/01/2019 1,700.00 1,700.00 0.00 680,000.00
2019 Totals 20,400.00 20,400.00 0.00
20 01/01/2020 1,700.00 1,700.00 0.00 680,000.00
21 02/01/2020 1,700.00 1,700.00 0.00 680,000.00
22 03/01/2020 1,700.00 1,700.00 0.00 680,000.00
23 04/01/2020 1,700.00 1,700.00 0.00 680,000.00
24 05/01/2020 1,700.00 1,700.00 0.00 680,000.00
25 06/01/2020 1,700.00 1,700.00 0.00 680,000.00
26 07/01/2020 1,700.00 1,700.00 0.00 680,000.00
27 08/01/2020 1,700.00 1,700.00 0.00 680,000.00
28 09/01/2020 1,700.00 1,700.00 0.00 680,000.00
29 10/01/2020 1,700.00 1,700.00 0.00 680,000.00
30 11/01/2020 1,700.00 1,700.00 0.00 680,000.00
Exhibit A Page 6 of 8
31 12/01/2020 1,700.00 1,700.00 0.00 680,000.00
2020 Totals 20,400.00 20,400.00 0.00
32 01/01/2021 1,700.00 1,700.00 0.00 680,000.00
33 02/01/2021 1,700.00 1,700.00 0.00 680,000.00
34 03/01/2021 1,700.00 1,700.00 0.00 680,000.00
35 04/01/2021 1,700.00 1,700.00 0.00 680,000.00
36 05/01/2021 1,700.00 1,700.00 0.00 680,000.00
37 06/01/2021 3,064.76 1,700.00 1,364.76 678,635.24
38 07/01/2021 3,064.76 1,696.59 1,368.17 677,267.07
39 08/01/2021 3,064.76 1,693.17 1,371.59 675,895.48
40 09/01/2021 3,064.76 1,689.74 1,375.02 674,520.46
41 10/01/2021 3,064.76 1,686.30 1,378.46 673,142.00
42 11/01/2021 3,064.76 1,682.86 1,381.90 671,760.10
43 12/01/2021 3,064.76 1,679.40 1,385.36 670,374.74
2021 Totals 29,953.32 20,328.06 9,625.26
44 01/01/2022 3,064.76 1,675.94 1,388.82 668,985.92
45 02/01/2022 3,064.76 1,672.46 1,392.30 667,593.62
46 03/01/2022 3,064.76 1,668.98 1,395.78 666,197.84
47 04/01/2022 3,064.76 1,665.49 1,399.27 664,798.57
48 05/01/2022 3,064.76 1,662.00 1,402.76 663,395.81
49 06/01/2022 3,064.76 1,658.49 1,406.27 661,989.54
50 07/01/2022 3,064.76 1,654.97 1,409.79 660,579.75
51 08/01/2022 3,064.76 1,651.45 1,413.31 659,166.44
52 09/01/2022 3,064.76 1,647.92 1,416.84 657,749.60
53 10/01/2022 3,064.76 1,644.37 1,420.39 656,329.21
54 11/01/2022 3,064.76 1,640.82 1,423.94 654,905.27
Exhibit A Page 7 of 8
55 12/01/2022 3,064.76 1,637.26 1,427.50 653,477.77
2022 Totals 36,777.12 19,880.15 16,896.97
56 01/01/2023 3,064.76 1,633.69 1,431.07 652,046.70
57 02/01/2023 3,064.76 1,630.12 1,434.64 650,612.06
58 03/01/2023 3,064.76 1,626.53 1,438.23 649,173.83
59 04/01/2023 3,064.76 1,622.93 1,441.83 647,732.00
60 05/01/2023 3,064.76 1,619.33 1,445.43 646,286.57
61 06/01/2023 3,064.76 1,615.72 1,449.04 644,837.53
62 07/01/2023 3,064.76 1,612.09 1,452.67 643,384.86
63 08/01/2023 3,064.76 1,608.46 1,456.30 641,928.56
64 09/01/2023 3,064.76 1,604.82 1,459.94 640,468.62
65 10/01/2023 3,064.76 1,601.17 1,463.59 639,005.03
66 11/01/2023 3,064.76 1,597.51 1,467.25 637,537.78
67 12/01/2023 3,064.76 1,593.84 1,470.92 636,066.86
2023 Totals 36,777.12 19,366.21 17,410.91
68 01/01/2024 3,064.76 1,590.17 1,474.59 634,592.27
69 02/01/2024 3,064.76 1,586.48 1,478.28 633,113.99
70 03/01/2024 3,064.76 1,582.78 1,481.98 631,632.01
71 04/01/2024 3,064.76 1,579.08 1,485.68 630,146.33
72 05/01/2024 3,064.76 1,575.37 1,489.39 628,656.94
73 06/01/2024 3,064.76 1,571.64 1,493.12 627,163.82
74 07/01/2024 3,064.76 1,567.91 1,496.85 625,666.97
75 08/01/2024 3,064.76 1,564.17 1,500.59 624,166.38
76 09/01/2024 3,064.76 1,560.42 1,504.34 622,662.04
77 10/01/2024 3,064.76 1,556.66 1,508.10 621,153.94
78 11/01/2024 3,064.76 1,552.88 1,511.88 619,642.06
Exhibit A Page 8 of 8
79 12/01/2024 3,064.76 1,549.11 1,515.65 618,126.41
2024 Totals 36,777.12 18,836.67 17,940.45
80 01/01/2025 3,064.76 1,545.32 1,519.44 616,606.97
81 02/01/2025 3,064.76 1,541.52 1,523.24 615,083.73
82 03/01/2025 3,064.76 1,537.71 1,527.05 613,556.68
83 04/01/2025 3,064.76 1,533.89 1,530.87 612,025.81
84 05/01/2025 3,064.76 1,530.06 1,534.70 610,491.11
85 06/01/2025 3,064.76 1,526.23 1,538.53 608,952.58
86 07/01/2025 3,064.76 1,522.38 1,542.38 607,410.20
87 08/01/2025 3,064.76 1,518.53 1,546.23 605,863.97
88 09/01/2025 3,064.76 1,514.66 1,550.10 604,313.87
89 10/01/2025 3,064.76 1,510.78 1,553.98 602,759.89
90 11/01/2025 3,064.76 1,506.90 1,557.86 601,202.03
91 12/01/2025 3,064.76 1,503.01 1,561.75 599,640.28
2025 Totals 36,777.12 18,290.99 18,486.13
92 01/01/2026 3,064.76 1,499.10 1,565.66 598,074.62
93 02/01/2026 3,064.76 1,495.19 1,569.57 596,505.05
94 02/23/2026 597,583.67 1,078.62 596,505.05 0.00
2026 Totals 603,713.19 4,072.91 599,640.28
Grand Totals 833,339.92 153,339.92 680,000.00
Last interest amount increased by 0.01 due to rounding.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JP Page 1 of 1
City Council Meeting
Agenda Item Overview
October 06, 2025
AGENDA ITEM: Settlement Agreement Ingles v. Galesburg
SUMMARY RECOMMENDATION: The City Manager and the City Attorney for Work Comp
recommend approval of the settlement agreement.
BACKGROUND: This Settlement Agreement resolves the pending workers’ compensation case
of Mr. Ingles related to an injury sustained in September 2024. In exchange for a release of
claims, Mr. Ingles will be compensated $21,826.80.
BUDGET IMPACT: Sufficient funds are available in the Risk Management Fund (078)
SUPPORTING DOCUMENTS:
1.Settlement Agreement
25-4063
E-IC5 Page 3 of 5
proceeds of this settlement. Petitioner understands that should future treatments related to this injury become
necessary and CMS (Medicare) finds that a Medicare Set-aside Allocation was required and that Medicare's interests
were not adequately protected, CMS (Medicare) may require Petitioner to expend up to the entire settlement amount
on Medicare covered expenses related to the injury before Medicare will provide coverage for the injury. Petitioner
voluntarily accepts this risk and waives any claims against Respondent and Carrier should Medicare take such action,
including, but not limited to a Private Cause of Action against Respondent/Carrier under the Medicare Secondary
Payer Act (MSP) pursuant to 42 USC §1395y(b)(3)(A).
Total amount of settlement $21,826.80
Deduction: Attorney's fees $4,365.36
Deduction: Petitioner's costs $84.44 medical records
Deduction: Other (explain)$0.00
Amount employee will receive $17,377.00
PETITIONER’S SIGNATURE. Attention, petitioner. Do not sign this contract unless you understand all of the following statements.
I have read this document, understand its terms, and sign this contract voluntarily. I believe it is in my best interests for the Commission to
approve this contract. I understand that I can present this settlement contract to the Commission in person. I understand that by signing
this contract, I am giving up the following rights unless expressly reserved or left open for a specified period of time in the terms of
settlement:
1. My right to a trial before an arbitrator;
2. My right to appeal the arbitrator's decision to the Commission;
3. My right to any further medical treatment, at the employer's expense, except as otherwise provided herein, for the results of this
injury;
4. My right to any additional benefits if my condition worsens as a result of this injury.
Signature of petitioner Name of petitioner Telephone number Date
PETITIONER’S ATTORNEY. I attest that any fee petitions on file with the IWCC have been resolved. Based on the information reasonably
available to me, I recommend this settlement contract be approved.
/s/ Stephen Kelly 9/19/2025
Signature of attorney Date
Stephen Kelly 05354
Attorney’s name IWCC Code #
Stephen P. Kelly
2710 N Knoxville Avenue
Peoria, IL 61604
Firm name and address
(309) 681-1900 skelly@stephenkellylaw.com
Telephone number E-mail address
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RESPONDENT’S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner’s attorney,
according to the terms of this contract, promptly after receiving a copy of the approved contract.
Signature of attorney Date
Jason Jording 03150
Attorney’s name IWCC Code #
James M Kelly
7817 N Knoxville Avenue
Peoria, IL 61614
Firm name and address
(309) 679-0900 jasonj@jameskellylawfirm.com
Telephone number E-mail address
NA
Name of respondent’s insurance or service company
RESPONDENT’S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner’s attorney,
according to the terms of this contract, promptly after receiving a copy of the approved contract.
Signature of attorney Date
James Kelly 03150
Attorney’s name IWCC Code #
James M Kelly
7817 N Knoxville Avenue
Peoria, IL 61614
Firm name and address
(309) 679-0900 jim@jameskellylawfirm.com
Telephone number E-mail address
NA
Name of respondent’s insurance or service company
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ORDER OF ARBITRATOR OR COMMISSIONER:
Having carefully reviewed the terms of this contract,
in accordance with Section 9 of the Act, by my stamp
I hereby approve this contract, order the respondent
to promptly pay in a lump sum the total amount of
settlement stated above, and dismiss this case.
TOWN OF THE CITY OF GALESBURG
Date: October 6, 2025 Agenda Number: 25-9023
TOWN FUND $3,231.65
GENERAL ASSISTANCE FUND $24,209.04
IMRF FUND $4,028.77
SOCIAL SECURITY/MEDICARE FUND
LIABILITY FUND
AUDIT FUND
TOTAL $31,469.46
25-9023