HomeMy WebLinkAbout12012025 City Council PacketDecember 1, 2025
55 W. TOMPKINS STREET
GALESBURG, IL 61401
WWW.CI.GALESBURG.IL.US
City Council Agenda
City Council Meeting Agenda
City Council Chambers
December 1, 2025
6:00 p.m. Roll Call Pledge of Allegiance
Invocation
Proclamation Veteran Byron Baird Purple Heart
Approve Minutes from November 17, 2025
Public Comment
Consent Agenda #2025-23
25-4079 Approve Annual Service Renewal for Streaming & Storing Public
Meetings
25-8022 Bills and Advance
Checks Approval and warrants drawn in payment of same
Passage of Ordinances and Resolutions
25-1020 Ordinance Sale of Surplus Firearms (Final Reading)
25-1021 Ordinance Designate Stop Intersection at Holton Street and West 2nd
Street
Bids, Petitions and Communications
25-3048 Bid Fuel Farm at Airport
City Manager’s Report
November Traffic Advisory Committee Report
Miscellaneous Business (Agreements, Approvals, Etc.)
25-4080 Approve 2026 Budget with Classification and Salary Schedule
25-4081 Approve American Federation of State, County, and Municipal
Employees (AFSCME) Memorandum of Agreement
25-4082 Approve International Association of Fire Fighters (IAFF) Contract
Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7.
25-4083 Approve Workers’ Compensation Agreement
Town Business
25-9028 Ordinance Township Budget & Appropriation Ordinance (Final
Reading)
25-9029 Ordinance Tax Levy Ordinance (Final Reading)
25-9031 Approve Contract for Legal Services
25-9032 Approve Bills
Closing Comments
Adjournment
CITY MANAGER’S OFFICE
Operating Under Council – Manager Government Since 1957
___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3
CITY COUNCIL MEETING
City Manager’s Report
December 1, 2025
CONSENT AGENDA #2025-23
Item 25-4079 Annual Service Renewal for Streaming & Storing Public Meetings
Staff recommend approval of a $25,565.61 renewal contract with Granicus for streaming and
archival services. Granicus provides the City with streaming for public meetings, including City
Council and Planning and Zoning meetings, along with real-time closed captioning. The service
allows for unlimited video archival, dating back to September 2008, and ensures that meeting
videos are uploaded to Granicus's servers, minimizing the use of City Hall’s bandwidth. Closed
captioning is provided for accessibility, with real-time transcriptions cleaned up for ADA
compliance after the meetings. Granicus also supports the streaming of Public Service
Announcements and other videos. The service is accessible via the City’s website. Funding for the
renewal is available from the General Fund.
Item 25-8022 Bills
Bills and advanced checks are submitted for approval. All purchases are made in accordance with
purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved
individually by the City Council.
ORDINANCES AND RESOLUTIONS
Item 25-1020 Sale of Surplus Firearms (Final Reading)
Staff recommend approval of a special ordinance authorizing the sale of surplus firearms from
the Police Department. The department has accumulated various firearms over time, including
those no longer in use and confiscated weapons from non-violent crimes. These firearms,
including pistols and rifles, will be sold through a licensed federal firearms dealer (FFL), ensuring
all applicable laws and regulations are followed. A list of the firearms to be sold is included in the
ordinance, and prices will be set by the FFL dealer. Additionally, officers will have the opportunity
to purchase their recently replaced Sig Sauer P320 handguns at an agreed price, with the City
receiving a percentage of those sales. The sale is expected to generate approximately $40,000,
which will help offset the recent purchase of Glock 47 firearms for patrol officers. This special
ordinance requires two readings by the City Council, with final approval prior to solicitation.
Item 25-1021 Designate Stop Intersection at Holton Street & West Second Street
Staff recommend approval of an ordinance to designate the intersection of Holton Street and
West 2nd Street as a two-way stop. The request follows pedestrian safety concerns near Cooke
Park, particularly with the construction of new facilities at the park. A resident suggested adding
stop signs on Holton Street, where yield signs currently exist. The Traffic Advisory Committee
reviewed the proposal and recommended replacing the yield signs with stop signs to enhance
___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3
safety. The installation of the stop signs is estimated to cost $150. Funding for this work is
available from the City’s Gas Tax Fund (Fund 14).
BIDS, PETITIONS AND COMMUNICATIONS
Item 25-3048 Fuel Farm at Airport
Staff recommend approval of a $1,392,000 bid from Brandt Construction Co. for the replacement
of the airport fuel farm. The project is funded in part by Rebuild Illinois capital funds, which
prioritize aeronautical facility improvements. The existing underground fuel tanks at the airport
are deteriorating and need replacement. The proposal includes two above-ground storage tanks,
electrical service to the new site, and removal of the old tanks. Brandt Construction's bid includes
$1,380,000 for the base work, $12,000 for electrical service, and $182,000 for tank removal.
Although the bid is 8% higher than the engineer’s estimate, staff believe re-bidding is unlikely to
lower costs. The total cost will be split, with $791,449.20 covered by Rebuild Illinois funds and
the City’s local share of $600,550.80 paid from the Utility Tax Fund (Fund 59), with
reimbursement from the Grants Fund (Fund 13).
CITY MANAGER’S REPORT
Traffic Advisory Committee Report, November
MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.)
Item 25-4080 2026 Budget with Classification and Salary Schedule
Staff recommend approval of the 2026 Budget and the 2026 Classification and Salary Schedule
for City employees. The City Manager prepares and recommends the budget, but the City Council
makes the final decisions on resource allocation. A public hearing for the 2026 Budget was held
on November 17, 2025, and the budget has been available for review at the Galesburg Public
Library, City Clerk’s Office, and on the City’s website. The attached Classification and Salary
Schedule includes a 4% cost-of-living adjustment for AFSCME, IAFF, PSEO, and Exempt & NRH
employees, along with the creation of new positions for Public Works Operations Manager and
Park Foreman. Additionally, the Transit Dispatcher and Water Meter Shop Foreman positions
have been reclassified. All changes are accounted for within the 2026 budget, which sets the legal
spending limits for the fiscal year ending December 31, 2026.
Item 25-4081 AFSCME Memorandum of Agreement
Staff recommend approval of a Memorandum of Agreement (MOA) with American Federation of
State, County, and Municipal Employees (AFSCME), which has been negotiated over the past 1.5
years. The MOA includes a provision for a trial period of eight months for a 12-hour work schedule
for PSB Dispatchers, similar to the "Pittman Schedule" used by Police Officers. The agreement
also resolves pending grievances. The implementation of the 12-hour schedule will require an
increase in scheduled overtime, which is currently being budgeted for 2026.
Item 25-4082 International Association of Fire Fighters (IAFF) Contract
Staff recommend approval of the successor collective bargaining agreement and side letter with
IAFF. The previous agreement expired on December 31, 2023, and the new three-year agreement
has been negotiated. It includes a 4% cost-of-living adjustment for the years 2024, 2025, and
2026. The budget impact includes a 4% increase each year, which has been budgeted for 2024
and 2025, and is currently being budgeted for 2026.
___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3
Item 25-4083 Workers’ Compensation Agreement
Staff recommend approval of a settlement agreement for a pending workers' compensation case
related to an injury sustained in May 2024. In exchange for a release of claims, the injured party
will receive $32,000. The payment will be covered by funds available in the Risk Management
Fund (078).
TOWN BUSINESS
Item 25-9028 Township Budget & Appropriation Ordinance (Final Reading)
Item 25-9029 Township Tax Levy Ordinance (Final Reading)
Item 25-9031 Contract for Legal Services
Item 25-9032 Town Bills
Respectfully submitted,
Eric Hanson
City Manager
Proclamation
WHEREAS, today we recognize the profound sacrifice and unwavering courage of a distinguished American
soldier, Sergeant Byron Baird; and
WHEREAS, Byron Baird, a farm boy whose rural upbringing instilled in him a foundational resilience, answered
the call to serve his nation, deploying to Afghanistan with the specialized and perilous duty of clearing minefields; and
WHEREAS, on April 26, 2010, the skills of his service collided with the harsh reality of war when a devastating
bomb exploded beneath his military vehicle—a truck he credits with saving his life—leaving him with grievous
injuries, including an inability to walk and lasting complications from a traumatic brain injury and the loss of
approximately 80% of his hearing; and
WHEREAS, displaying extraordinary commitment, Sergeant Baird chose to return to the front lines rather than
return home, only to be struck a second time by another explosion shortly after his return to duty; and
WHEREAS, these incidents and his resulting injuries qualified him for the Purple Heart, the oldest military award
in the United States, originally established by George Washington as the Badge for Military Merit, honoring those
wounded or killed in service; and
WHEREAS, due to the timing of his medical leave, Sergeant Baird tragically missed his ceremony and, despite
years of persistent effort, could not secure the formal presentation of this rightful honor; and
WHEREAS, this injustice motivated, Mr. Bud Westbay, who, driven by a deep conviction that "this is an injustice
that must be served," relentlessly wrote to members of Congress and other officials, ultimately prompting a
dedicated task force through the office of Congressman Eric Sorensen; and
WHEREAS, through the combined persistence of Mr. Westbay and the dedication of the Congressman's team,
Sergeant Baird’s rightful honor was finally restored, culminating in the long-overdue presentation of his Purple Heart
certificate and medal, bringing to an end a decade-long wait and acknowledging his monumental sacrifice; and
NOW, THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, do hereby proclaim and formally and
collectively recognize with the City Council, Sergeant Byron Baird's valor, his profound sacrifice in the defense of
freedom, and his indomitable perseverance.
Dated the 11th day of November 2025
Presented the 1st day of December 2025
_________________________________
Mayor Peter D. Schwartzman
November 17, 2025 Page 1 of 7
5:50 p.m. Public Hearing: FY 2026 City of Galesburg Budget
Public Hearing: FY 2026 Township Budget
Galesburg City Council Regular Meeting
City Council Chambers
55 West Tompkins Street, Galesburg, Illinois
November 17, 2025
6:00 p.m.
Called to order by Mayor Peter Schwartzman at 6:00 p.m.
Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Wendel Hunigan, Evan Miller,
Dwight White, Heather Acerra, Greg Saul, and Steve Cheesman, 7. Absent: Council Member
Angelica Mangieri, 1. Also Present: City Manager Eric Hanson, City Attorney Dan Alcorn, and
Deputy City Clerk Ericka Gugliotta.
Mayor Schwartzman declared a quorum present.
The Pledge of Allegiance was recited.
Deacon Michael Crummer gave the invocation.
Council Member Saul moved, seconded by Council Member Acerra, to approve the minutes of
the City Council’s regular meeting from November 3, 2025.
Roll Call #2:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member Mangieri, 1.
Chairman declared the motion carried.
PUBLIC COMMENT
Pastor James A. Hailey of Allen Chapel AME thanked everyone who attended the fish fry held at
the Allen Chapel AME on Veterans Day. Hailey also thanked those who attended the Chapel’s
Anniversary Celebration which included many City Council Members. The event was a great
success and he has hopes for an even better turnout next year.
Deborah Moreno, Editor-In-Chief, Galesburg Community News (GCN), addressed the Council on
behalf of the GCN founding board and reporting team. Moreno explained that the goal of the
Galesburg Community News is to provide local coverage focusing on local government,
education, arts and events. Since the launch of GCN, they have seen tremendous growth in
engagement from citizens who want more local reporting. GCN hopes to build strong
November 17, 2025 Page 2 of 7
relationships with the City’s departments and thanked the Galesburg Police Department for
providing daily reports.
Bruce Cook spoke to the Council addressing a term he’s heard a lot lately, white privilege. Cook
stated the term applies to him because he is white despite not understanding the term or
experiencing it. Mr. Cook knows what racism is, and does not understand it, however, he does
understand hate. To hate someone because of their skin color or ethnic background is something
he’s never understood. Except for the radicals on both ends of the spectrum, most people want
to live together in peace. Cook believes this will never happen if we are creating labels. He stated
he is an individual and refuses to accept a label or to be put in a box. Mr. Cook added that he has
come to terms with someone hating him without knowing him. Lastly, Cook noted that some
might think he is part of the problem because he is not actively working to solve racism. He
cannot solve something he doesn’t understand.
CONSENT AGENDA #2025-22
All matters listed under the Consent Agenda are considered routine by the City Council and will
be enacted by one motion.
25-3046
Approve the bid summitted by Knapheide Truck Equipment in the amount of $85,035 for the
purchase and installation of a dump body, snowplow, and salt spreader for the Park Division.
25-3047
Approve the bid from D&T Demolition LLC in the amount of $129,340 for the demolition and
clean-up of 224-240 South Seminary Street.
25-4070
Approve the lease agreement with Jefferson Lines to use the depot at Colton Park, 225 South
Seminary Street for intercity bus service.
25-4071
Approve a service contract between the City of Galesburg Public Transportation and the
Galesburg Rescue Mission to provide discounted pricing on both single and punch passes for the
fixed route system.
25-4072
Approve a service contract between the City of Galesburg Public Transportation and Safe Harbor
to provide discounted pricing on both single and punch passes for the fixed route system.
25-4073
Approve a service contract between the City of Galesburg Public Transportation and the Salvation
Army to provide discounted pricing on both single and punch passes for the fixed route system.
November 17, 2025 Page 3 of 7
25-4074
Approve a service contract between the City of Galesburg Public Transportation and Thrive
Community Service to provide discounted pricing on both single and punch passes for the fixed
route system.
25-8021
Approve bills in the amount of $1,082,422.17 and advance checks in the amount of $20,471.92.
Council Member White moved, seconded by Council Member Saul, to approve Consent Agenda
2025-22
Roll Call #3:
Ayes: Council Members Hunigan, Miller, White, Saul, and Cheesman, 5.
Nays: None
Absent: Council Member Mangieri, 1.
Abstain: Council Member Acerra, 1.
Chairman declared the motion carried by omnibus vote.
PASSAGE OF ORDINANCES AND RESOLUTIONS
25-1018
Council Member Acerra moved, seconded by Council Member Saul, to approve Special Ordinance
25-631 on final reading approving the 2025 Property Tax Levy in the amount of $10,871,732,
which is a 4% increase compared to the 2024 tax levy extension.
Roll Call #4:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member Mangieri, 1.
Chairman declared the motion carried.
25-1019
Council Member Cheesman moved, seconded by Council Member Acerra, to approve Special
Ordinance 25-632 on final reading approving the 2025 levy for the Special Service Area #1
(Downtown Area) in the amount of $166,875.
Roll Call #5:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member Mangieri, 1.
Chairman declared the motion carried.
25-1020
November 17, 2025 Page 4 of 7
Special Ordinance on first reading authorizing the sale of surplus firearms from the Police
Department. These firearms, including pistols and rifles will be sold through a licensed federal
firearms dealer (FFL).
BIDS, PETITIONS, AND COMMUNICATIONS
CITY MANAGER’S REPORT
MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.)
25-4075
Council Member Miller moved, seconded by Council Member Saul, to approve the
recommendation by the Landmark Commission designating 325 North Prairie Street as a local
landmark.
Council Member Acerra expressed her gratitude to the City Council’s consideration to approve
the designation of her home, 325 North Prairie Street, as a local landmark. Acerra stated that
they have used their own funds to refurbish the home back to its original state and will see no
financial gain from designating the property as a local landmark.
Roll Call #6:
Ayes: Council Members Hunigan, Miller, Acerra, Saul, and Cheesman, 5.
Nays: None
Absent: Council Member Mangieri, 1.
Abstain: Council Member White, 1.
Chairman declared the motion carried.
25-4076
Council Member Saul moved, seconded by Council Member Miller, to approve two agreements
for Administration Adjudication Hearing Officers; one with H. Wayne Statham as the primary
officer and another with John Robertson of Barash & Everett, LLC as the substitute officer.
Roll Call #7:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member Mangieri, 1.
Chairman declared the motion carried.
25-4077
Council Member Acerra moved, seconded by Council Member Cheesman, to approve a two-year
tourism agreement between the City of Galesburg and the Galesburg Tourism and Visitors
Bureau (GTVB) from January 1, 2026, through December 31, 2027. The City will allocate $190,000
annually from hotel-motel tax revenues to support GTVB’s tourism marketing program.
Roll Call #8:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
November 17, 2025 Page 5 of 7
Nays: None.
Absent: Council Member Mangieri, 1.
Chairman declared the motion carried.
25-4078
Council Member Miller moved, seconded by Council Member White, to waive normal purchasing
policies and approve the 2026 maintenance fees in the amount totaling $92,982.73 for
Springbrook government-wide software used by the City.
Roll Call #9:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member Mangieri, 1.
Chairman declared the motion carried.
Council Member Saul moved, seconded by Council Member Acerra, that the City Council sit as
the Town Board. The motion carried by voice vote.
TOWN BUSINESS
25-9028
Ordinance of first reading approving the Township Budget and Appropriation for the fiscal year
beginning January 1, 2026, and ending December 31, 2026:
General Town Fund $747,860.00
General Assistance Fund $436,325.00
25-9029
Ordinance of first reading approving the 2025 Property Tax Levy for the Town of The City of
Galesburg in the amount of $531,000.
25-9030
Trustee Acerra moved, seconded by Trustee Saul, to approve Town bills and warrants to be drawn
in payment of same.
Fund Title Amount
Town Fund $9,987.44
General Assistance Fund $7,868.25
IMRF Fund
Social Security/Medicare Fund $4,217.58
Liability Fund
Audit Fund
Total $22,073.27
November 17, 2025 Page 6 of 7
Roll Call #10:
Ayes: Trustees Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member Mangieri, 1.
Chairman declared the motion carried.
Trustee Saul moved, seconded by Trustee Miller, to resume as the City Council. The motion
carried.
CLOSING COMMENTS
Council Member Acerra wished everyone a Happy Thanksgiving. Acerra also stated she visited
Knox County Community Artisan (KCCA). The business is a 13,000 square foot facility that offers
education and training for various woodworking techniques. She stated that KCCA offers
different memberships for people to learn new skills.
Council Member Saul wished everyone a Happy Thanksgiving.
Council Member Cheesman stated that there are many accomplishments that our community
can be grateful for during the Thanksgiving holiday, such as the City’s shelter now being open
twenty-four hours a day, seven days a week. Also, there are many food pantries available to the
community, most of which need volunteers.
Cheesman recognized the many local businesses, highlighting Lindstrom’s TV and Appliances and
Templeton Roofing who are both celebrating mile marker anniversaries. Cheesman expressed
his appreciation for all the citizens who are making positive changes in the community.
Council Member Hunigan announced that the City along with the Western Illinois Regional
Council (WIRC) will be accepting applications for home repairs, replacement roofing and
improving accessibility to older homes. These funds were made possible through a $600,000
grant awarded to the City through the Illinois Housing Development Agency’s Home Repair and
Accessibility Program.
The program focuses on owner occupied homes with low to moderate income. To be eligible for
a grant up to $50,000, homeowners must be current on their property taxes and have no liens
on their property. If anyone is interested they can contact Steve Gugliotta, Director of
Community or WIRC. Hunigan added that if anyone needs assistance with the application, he is
also available for assistance.
Hunigan reported that since 2019, 197 homes have been repaired through various grants totaling
four million dollars in funding.
November 17, 2025 Page 7 of 7
Hunigan stated he attended the party held by Mayor Schwartzman celebrating Galesburg
accomplishments and congratulated Allen Chapel AME on their 172nd anniversary.
Council Member Miller stated that the City is working hard to bring jobs to the area as well as
finding ways to address the issue of mental health and the unhoused. Miller wished everyone
safe travel during the holiday season.
Council Member White stated that as a veteran he enjoyed many nice meals on Veterans Day.
White also attended the event held at Wal-Mart recognizing several veterans.
White also stated that he has spent some time with Mr. Cook and respects his point of view and
believes that one day people can move forward. White expressed his concern when watching
people in other cities get hauled away by someone with a mask on and in a military uniform.
What is more concerning, is that the Police are under no obligation to protect them.
Mayor Schwartzman stated that he attended the event at Wal-Mart for Veterans Day. Ten
veterans were given handmade quilts and the City presented two special proclamations.
Schwartzman recognized Linda Howarter for her contributions to Veterans and coordinating the
event.
Schwartzman also enjoyed attending the fish fry at Allen Chapel AME for Veterans Day and hopes
to attend more in the future. Schwartzman also attended The Galesburg Area Chamber of
Commerce Legislative Luncheon where Representative Dan Swanson and Senator Mike Halpin
tackled many difficult questions.
Lastly Mayor Schwartzman thanked Best Western and its staff for hosting his party celebrating
Galesburg. Schwartzman created a slideshow highlighting many accomplishments and that
anyone can view it.
There being no further business, Council Member Saul moved, seconded by Council Member
White, to adjourn the regular meeting at 6:54 p.m.
Roll Call #11:
Ayes: Council Members Hunigan, Miller, White, Acerra, Saul, and Cheesman, 6.
Nays: None
Absent: Council Member Mangieri, 1.
Chairman declared the motion carried.
Peter Schwartzman, Mayor
Ericka Gugliotta, Deputy City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: OLL Page 1 of 2
City Council Meeting
Agenda Item Overview
December 1, 2025
AGENDA ITEM: Granicus Annual Renewal
SUMMARY RECOMMENDATION: The City Manager, IT Director, and Purchasing Agent
recommend approving the $25,565.61 renewal from Granicus.
BACKGROUND: Granicus is the service the City utilizes to stream public meetings online. This
service provides unlimited archival, external access, streaming for meetings and real time closed
captioning.
Unlimited Archival
Currently City Council meeting videos are archived back to September of 2008. There is no limit
to the number of videos or years we can maintain in the video archive.
Unlimited External Access
Currently Granicus is connected to the City’s AV system for real-time recording of each meeting.
This video is uploaded to the cloud / Granicus servers so that the public can view each meeting
utilizing Granicus’s extreme bandwidth rather than using City Hall bandwidth. This expanded
functionality is important for meetings viewed in real time.
Unlimited Meetings
The City regularly streams and archives City Council meetings, as well as Planning and Zoning
meetings. Public Service Announcements and other Miscellaneous videos are also uploaded.
Closed Captioning
Granicus provides a closed captioning service for both City Council meetings and Planning and
Zoning meetings. This service consists of a person transcribing the meeting as it happens and is
being viewed online. Once the meeting is completed, IT trims the video, and the Closed
captioning service goes back and cleans up the original transcription to provide a cleaner ADA
compliant video.
The streaming service can be accessed through the City’s website at the below link:
https://www.ci.galesburg.il.us/government/finance/information_systems/streaming_video_(c
ity_council_meetings).php
25-4079
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: OLL Page 2 of 2
BUDGET IMPACT: There are funds available in the General Fund for this renewal.
SUPPORTING DOCUMENTS:
1. Granicus Proposal
THIS IS NOT AN INVOICE Order Form
Prepared for
Galesburg, IL
Order #: Q-450357
Prepared: 20 May 2025
Page 1 of 7
Granicus Proposal for Galesburg, IL
ORDER DETAILS
Prepared By:Valery Mendez
Phone:
Email:valery.mendez@granicus.com
Order #:Q-450357
Prepared On:20 May 2025
Expires On:31 Dec 2025
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: 01 Jan 2026 - 31 Dec 2026
ORDER TERMS
Current Subscription
End Date:
Initial Order Term End
Date:
31 Dec 2025
31 Dec 2028
Order Form
Galesburg, IL
Order #: Q-450357
Prepared: 20 May 2025
Page 2 of 7
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Recurring Captioning Services Annual 70 Hours $11,319.00
Template - Player Annual 1 Each $351.04
Template - Sectioned View Page Annual 1 Each $0.00
Template - Custom View Page Annual 1 Each $438.11
GovMeetings Live Cast Annual 1 Each $11,638.33
Granicus Live Cast Encoding Software Annual 1 Each $1,819.13
Open Platform Suite Annual 1 Each $0.00
SUBTOTAL:$25,565.61
Order Form
Galesburg, IL
Order #: Q-450357
Prepared: 20 May 2025
Page 3 of 7
FUTURE YEAR PRICING
Period of PerformanceSolution(s)01 Jan 2027 - 31 Dec 2027 01 Jan 2028 - 31 Dec 2028
Recurring Captioning Services $12,450.90 $13,695.99
Template - Player $386.14 $424.76
Template - Sectioned View Page $0.00 $0.00
Template - Custom View Page $481.92 $530.11
GovMeetings Live Cast $12,802.16 $14,082.38
Granicus Live Cast Encoding Software $2,001.04 $2,201.15
Open Platform Suite $0.00 $0.00
SUBTOTAL:$28,122.16 $30,934.39
Order Form
Galesburg, IL
Order #: Q-450357
Prepared: 20 May 2025
Page 4 of 7
PRODUCT UPDATES
FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS
PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE:
: HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/
PRODUCT DESCRIPTIONS
Solution Description
Recurring Captioning Services Live closed captioning.
• All Meetings will incur one hour minimum.
• Cancellations within 24 hrs. will be charged 1 hour minimum.
• Caption reservations should be reserved two weeks in advance. Jobs
with little notice may not be guaranteed coverage, 24 hours as an
absolute minimum.
• Real Time Captions are provided at an 98% accuracy readability rating
• Recurring Caption hours not used in the period of performance will not
carry over to the following year.
Template - Player creating a custom video player page
Template - Custom View Page Custom view page
GovMeetings Live Cast govMeetings Live Cast provides the ability to manage public meetings
from anywhere, on almost any device using cloud based software and a
Granicus Live Cast encoder. It will stream public meetings in HD, allow
users to live index items, record and publish minutes, and provide archive
videos for on-demand viewing.
Granicus Live Cast Encoding
Software
Granicus Live Cast Software will convert the video feed for video
streaming on the web which will also record video and provides the MP4
file for archive playback.
Only used with the Live Cast encoder hardware and Live Cast solution.
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Order Form
Galesburg, IL
Order #: Q-450357
Prepared: 20 May 2025
Page 5 of 7
THIRD PARTY DISCLAIMER
Closed Captioning and Meeting Services: Client and Granicus may agree that a third party will provide closed
captioning, transcription services, or other meeting services under this Agreement. In such case, Client
expressly understands that the third party is an independent contractor and not an agent or employee of
Granicus. Granicus is not liable for acts performed by such an independent third party.
Order Form
Galesburg, IL
Order #: Q-450357
Prepared: 20 May 2025
Page 6 of 7
TERMS & CONDITIONS
·This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a
contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate
agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved
in favor of the separate agreement or contract vehicle to the extent applicable.
·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of
quote Q-450357 dated 20 May 2025 are incorporated into this Purchase Order by reference and shall take
precedence over any terms and conditions included in this Purchase Order.
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice.
It is the responsibility of Galesburg, IL to provide applicable exemption certificate(s).
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to
reinstate the subscription.
·Client will be invoiced for use of any product or service measured or capped by volume or amount of usage
that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein.
Order Form
Galesburg, IL
Order #: Q-450357
Prepared: 20 May 2025
Page 7 of 7
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-450357 dated 20 May 2025 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Galesburg, IL
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\
User:
Printed:
Transactions by Account
Batch:
11/25/2025 - 3:15PM
00001.11.2025
Accounts Payable
Account Number Vendor AmountDescription PO No Date
001-0000-10701-00 Quadient Leasing USA, Inc 1/26 - 2/26 - service 478.8011/25/2025
001-0000-10701-00 Municipal Clerks of Illinois 2026 MCI Dues - Bennewitz & EGugliotta 150.0011/25/2025
001-0000-10801-00 Pomp's Tire - Galesburg tires 1,036.0011/25/2025
001-0000-10802-00 Herr Petroleum Corp 1,000 gal diesel #1, 4,000 gal diesel #2 16,551.04 000009288511/25/2025
001-0000-20101-00 IRON SPIKE BREWING CO, LLC Refund of overpayment on taxes 2,407.0011/25/2025
001-0000-20101-00 PKS Petro Mart Inc Refund of overpayment on taxes 118.5111/25/2025
001-0000-20101-00 WINGMEN V, LLC Refund of overpayment on taxes 15.0511/25/2025
001-0000-20101-00 Samco Subs Galesburg LLC Refund of overpayment on taxes 131.8911/25/2025
001-0000-20101-00 The Knox Airbnb Refund of overpayment on taxes 1.1311/25/2025
001-0000-20101-00 The Knox Airbnb Refund of overpayment on taxes 19.5711/25/2025
001-0000-20101-00 WINGMEN V, LLC Refund of overpayment on taxes 15.0411/25/2025
20,924.03Subtotal for Divison: 0000
001-0105-54500-00 Galesburg Area Chamber of Commerce Chamber Thanksgiving luncheon - Schwartzman 32.0011/25/2025
32.00Subtotal for Divison: 0105
001-0110-61000-00 Bridgeway Training Services 10/25 birthday cards w/envelopes 22.3511/25/2025
22.35Subtotal for Divison: 0110
001-0115-51000-00 Knox County Recorders Office 10/25 laredo services 25.3011/25/2025
001-0115-51000-00 SpringbrookSoftware LLC 10/25 CivicPay PayPad transaction fee 33.4911/25/2025
58.79Subtotal for Divison: 0115
001-0120-56506-00 Midwest Group Benefits monthly flexible benefit admin fee 56.0011/25/2025
56.00Subtotal for Divison: 0120
001-0145-51010-00 James M Kelly, Attorney 09/25 legal service 33.0011/25/2025
001-0145-51010-00 James M Kelly, Attorney 09/25 legal service 66.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 417.2511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 75.2511/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 1
25-8022
Account Number Vendor AmountDescription PO No Date
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 157.5011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 421.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 285.2511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 513.6011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 1,675.7311/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 225.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 767.9811/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 810.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 3,298.2511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 486.7511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 1,173.0311/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 165.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 300.5011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 1,279.5011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 9.5811/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 468.2011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 97.7511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 640.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 3,101.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 526.7511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 301.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 1,279.2511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 2,359.5511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 75.2511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 1,111.2511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 376.2511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 1,204.0011/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 978.2511/25/2025
001-0145-51010-00 Davis & Campbell LLC 10/25 legal services 3,334.7511/25/2025
28,013.42Subtotal for Divison: 0145
001-0160-51000-00 Credit Collection Partners 10/25 service 96.2511/25/2025
001-0160-59521-00 Knox County Humane Society 12/25 Animal Control Contract as per existing agreement 19,510.00 000009298111/25/2025
001-0160-88300-00 Quadient Leasing USA, Inc 12/25 - service 239.4011/25/2025
19,845.65Subtotal for Divison: 0160
001-0205-51000-00 US Sterling Capital Corp., Inc.GBank 360.9911/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 2
Account Number Vendor AmountDescription PO No Date
001-0205-51000-00 SpringbrookSoftware LLC 10/25 CivicPay PayPad transaction fee 92.3811/25/2025
453.37Subtotal for Divison: 0205
001-0207-55800-00 ICC Community Development Solutions LLClaserfiche upgrade 1,000.0011/25/2025
001-0207-55800-00 K COM Technologies Inc camera license 1,973.3311/25/2025
001-0207-61700-00 Jensen Information Tech Inc 2025 Firewall replacement 22,179.96 000009311111/25/2025
001-0207-61700-00 Southern Computer Warehouse UPS's 345.5011/25/2025
001-0207-61700-00 Anixter, Inc rail brackets 47.7911/25/2025
001-0207-61700-00 Anixter, Inc cables 1,365.5511/25/2025
001-0207-61700-00 Anixter, Inc Fiber OPtic Cables 263.8011/25/2025
27,175.93Subtotal for Divison: 0207
001-0306-51000-00 Knox County Recorders Office 10/25 laredo services 25.3011/25/2025
001-0306-51000-00 SpringbrookSoftware LLC 10/25 CivicPay PayPad transaction fee 5.5011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 119 Laural Ave 200.0011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 1479 Meadow Dr 100.0011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 100 Lake St 150.0011/25/2025
001-0306-55400-00 Kendall Zimmerman call out fee - 940 N Broad St 50.0011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 363 W Tompkins 600.0011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 239 S Cherry 2,878.5211/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 239 S Cherry 800.0011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 126 Osage 70.0011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 363 W Tompkins 70.0011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - 1781 Brown Ave 70.0011/25/2025
001-0306-55400-00 Kendall Zimmerman removal/disposal yard debris/trash - VL N 611 W Knox 100.0011/25/2025
001-0306-55800-00 City Blue Technologies, Llc 10/25 contract agreement 131.2511/25/2025
001-0306-61000-00 Office Specialists, Inc.flash drive 21.6211/25/2025
001-0306-61000-00 Office Specialists, Inc.post it notes 26.9011/25/2025
5,299.09Subtotal for Divison: 0306
001-0410-51000-00 Knox County Recorders Office 10/25 laredo services 25.3011/25/2025
001-0410-51000-00 SpringbrookSoftware LLC 10/25 CivicPay PayPad transaction fee 5.5011/25/2025
001-0410-55800-00 City Blue Technologies, Llc 10/25 contract agreement 131.2511/25/2025
001-0410-62500-00 Napa Auto Parts hyd cyl #254 73.9811/25/2025
236.03Subtotal for Divison: 0410
001-0445-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 12.5210/31/2025
001-0445-55500-00 Heritage-Crystal Clean, LLC used oil pickup 485.2811/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 3
Account Number Vendor AmountDescription PO No Date
001-0445-55700-00 Getz Fire Equipment Co., Inc.annual fire extinguisher service 74.0011/25/2025
001-0445-57500-00 Vestis 11/25 service 85.6811/25/2025
001-0445-57500-00 Vestis 10/25 service 85.6811/25/2025
001-0445-57500-00 Royal Cleaning Services 11/25 janitorial services 292.0011/25/2025
001-0445-61000-00 Advanced Business Systems Inc toner 109.2211/25/2025
001-0445-63000-00 Midstate Manufacturing, Inc.hose assembly, ferrule, nptf 24.9811/25/2025
001-0445-63000-00 Batterton Auto Supply tire paste 37.2511/25/2025
001-0445-63000-00 Advance Auto Parts razor blades 3.6811/25/2025
001-0445-63000-00 Advance Auto Parts adhesive remover 14.7111/25/2025
001-0445-63000-00 Advance Auto Parts adhesive remover 58.8411/25/2025
1,283.84Subtotal for Divison: 0445
001-0450-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 144.0010/31/2025
001-0450-55500-00 B&B Truck and Trailer Galesburg truck test #113 57.0011/25/2025
001-0450-55500-00 Getz Fire Equipment Co., Inc.annual fire extinguisher service - on site service 665.4511/25/2025
001-0450-59300-00 UniFirst First Aid Corp refill of first aid supplies 150.1111/25/2025
001-0450-62500-00 Advance Auto Parts refund air filter #110 -42.3611/25/2025
001-0450-62500-00 B&B Truck and Trailer Galesburg clip #130 0.4811/25/2025
001-0450-62500-00 Birkeys Farm Store, Inc batteries #123 372.8611/25/2025
001-0450-62500-00 Napa Auto Parts door clip #130 5.3911/25/2025
001-0450-62500-00 Truck Centers, Inc door handle #130 60.3911/25/2025
001-0450-62500-00 Truck Centers, Inc fuel tank #110 1,609.7011/25/2025
001-0450-62500-00 Martin Equipment of Illinois, Inc.tie rod #120 282.1711/25/2025
001-0450-65500-00 Key Equipment & Supply Co fittings, grommets, spray nozzles 158.5511/25/2025
001-0450-65500-00 Michael Todd & Co., Inc.safety gas can 102.6311/25/2025
001-0450-66500-00 Monroe Truck Equipment Provide and install midmount 7ft side wing plow onto 2025 Freig 15,738.00 000009274811/25/2025
19,304.37Subtotal for Divison: 0450
001-0510-51000-00 Bridgeway Training Services 10/25 secure document destruction 76 lbs 26.6011/25/2025
001-0510-51000-00 Fox Towing LLC court ordered towing reimbursement case 25-35410 3,195.0011/25/2025
001-0510-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 6.2610/31/2025
001-0510-55000-00 Motorola Solutions, Inc 09/25 service - acct #1035503631-0001 112.0011/25/2025
001-0510-55500-00 Jr Sign Company Inc decal side of vehicle #404 1,035.0011/25/2025
001-0510-55500-00 Jr Sign Company Inc decal side of vehicle #409 1,035.0011/25/2025
001-0510-55500-00 Bob's Towing towing of unit #21 75.0011/25/2025
001-0510-55700-00 American Pest Control Inc 11/25 pest service 55.0011/25/2025
001-0510-61000-00 Office Specialists, Inc.toner 406.1411/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 4
Account Number Vendor AmountDescription PO No Date
001-0510-61000-00 Allegra Print & Imaging lobby rules poster 33.0011/25/2025
001-0510-62500-00 Ray O'Herron Co., Inc.computer bracket #409 589.4511/25/2025
001-0510-62500-00 JRR Ford LLC bar link #27 108.8211/25/2025
001-0510-62500-00 JRR Ford LLC headlights #25 1,250.0011/25/2025
001-0510-62500-00 Ray O'Herron Co., Inc.computer bracket #404 589.4511/25/2025
001-0510-62500-00 Advance Auto Parts hitch #409 223.7311/25/2025
001-0510-62500-00 Advance Auto Parts hitch assembly #409 223.7311/25/2025
8,964.18Subtotal for Divison: 0510
001-0550-61000-00 Office Specialists, Inc.post it notes 29.0411/25/2025
001-0550-61000-00 Office Specialists, Inc.microfiber cloth 26.9511/25/2025
001-0550-61700-00 iTouch Biometrics, LLC Palm & 10 Print Livescan Device for the Police Department 7,000.00 000009308911/25/2025
7,055.99Subtotal for Divison: 0550
001-0605-51000-00 Rock Valley Physical Therapy follow up blood test 45.7511/25/2025
001-0605-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 118.9510/31/2025
001-0605-54500-00 University of Illinois adv tech ff course- Stevenson,Saathoff,Holmberg,Hanson,TBrackett 4,875.0011/25/2025
001-0605-55500-00 Getz Fire Equipment Co., Inc.Brooks - extinguisher maintenance 256.6011/25/2025
001-0605-55500-00 SCBAS, Inc.central - repairs to SCBA fill station 365.0011/25/2025
001-0605-55700-00 Mechanical Service Inc.Fremont - sink drainage repaired 142.2511/25/2025
001-0605-55700-00 Mechanical Service Inc.Brooks - repair of toilet & parts 208.4211/25/2025
001-0605-55700-00 Mechanical Service Inc.Brooks - repair of toilet 208.4211/25/2025
001-0605-55700-00 AMP Companies Inc central fire - repaired floor drain 144.0011/25/2025
001-0605-55800-00 ProPhoenix Corporation Interface for First Due Software 11,760.00 000009309711/25/2025
001-0605-62500-00 Alexis Fire Equipment Co., Inc.unit #61 - actuator and kit 3,603.0511/25/2025
001-0605-62500-00 Advance Auto Parts filters #54 88.9711/25/2025
001-0605-62500-00 Advance Auto Parts filters #51 103.8211/25/2025
001-0605-62500-00 B&B Truck and Trailer Galesburg filters #61 507.6411/25/2025
001-0605-62500-00 B&B Truck and Trailer Galesburg cartridge #51 105.3611/25/2025
001-0605-62500-00 B&B Truck and Trailer Galesburg filter #54 105.3611/25/2025
001-0605-62500-00 B&B Truck and Trailer Galesburg filters #53 416.1011/25/2025
001-0605-62500-00 B&B Truck and Trailer Galesburg filters #52 357.9411/25/2025
001-0605-66500-00 Galesburg Electric, Inc.invest - saw blades 45.7411/25/2025
001-0605-67500-00 Midwest Uniform Supply, Inc DWells - pants 90.0011/25/2025
001-0605-68600-00 Office Specialists, Inc.nitrile gloves 52.2011/25/2025
23,600.57Subtotal for Divison: 0605
001-0630-65500-00 Strictly Technology Antennas, Mounts 808.3811/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 5
Account Number Vendor AmountDescription PO No Date
808.38Subtotal for Divison: 0630
Subtotal for Fund 001 163,133.99
011-0000-55700-00 Gunther Construction Co., a div. of UCM, IncSealcoating of City Streets 289,448.86 000009305611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 709.88 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 375.00 000009291111/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 524.13 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 599.00 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co Addt'l 2025 Supply of PCC Class SI 823.63 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 457.88 000009291111/25/2025
011-0000-66000-00 Gunther Construction Co., a div. of UCM, Inc2025 Supply of CA-6 White Rock 2,577.77 000009290811/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 299.50 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 512.69 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 421.88 000009291111/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 1,497.50 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 328.13 000009291111/25/2025
011-0000-66000-00 Tazewell County Asphalt Co, Inc Addt'l 2025 Supply of Hot Mix Asphalt 2,781.16 000009290911/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 315.50 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 374.38 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 299.50 000009291611/25/2025
011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of PCC Class SI 898.50 000009291611/25/2025
303,244.89Subtotal for Divison: 0000
Subtotal for Fund 011 303,244.89
013-0000-20103-00 Lockwood Excavating & Construction, Inc.Retainage - Cooke Park Renovations App #4 -8,190.9311/25/2025
013-0000-51000-00 Hanson Professional Services, Inc Airport Master Plan Update 3,895.84 000009303911/25/2025
013-0000-51000-00 Hanson Professional Services, Inc Airport Master Plan Update 7,060.42 000009303911/25/2025
013-0000-63500-00 Timanda Landscaping & Garden Center trees 1,359.6511/25/2025
013-0000-63500-00 Stoneleaf Nursery trees 3,361.0011/25/2025
013-0000-76000-00 Game Time Poured In Place Safety Surfacing at Cooke Park Playground 146,712.45 000009299711/25/2025
013-0000-76000-00 Lockwood Excavating & Construction, Inc.Cooke Park Renovations App #4 81,909.31 000009298811/25/2025
236,107.74Subtotal for Divison: 0000
Subtotal for Fund 013 236,107.74
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 6
Account Number Vendor AmountDescription PO No Date
014-0000-51000-00 Bruner, Cooper and Zuck, Inc.Material testing for the 2025 construction season 1,404.00 000009292711/25/2025
014-0000-66000-00 Galesburg Builders Supply, Inc raising ring 1.0 unit 111.7111/25/2025
014-0000-66000-00 Galesburg Builders Supply, Inc raising ring 10.0 unit 1,067.1011/25/2025
014-0000-66500-00 Michael Todd & Co., Inc.flat saw 233.2211/25/2025
2,816.03Subtotal for Divison: 0000
Subtotal for Fund 014 2,816.03
018-0000-62500-00 Pomp's Tire - Galesburg tire #128 435.2611/25/2025
018-0000-62510-00 Herr Petroleum Corp 88 Gal diesel #1 277.46 000009288611/25/2025
712.72Subtotal for Divison: 0000
Subtotal for Fund 018 712.72
019-0000-10701-00 Quadient Leasing USA, Inc 1/26 - 2/26 - service 31.9211/25/2025
019-0000-10701-00 Johnson Controls Security Solutions 1/26 - 2/26 - service - cust #01300 115406615 645.4811/25/2025
019-0000-10701-00 IL Campground Association 2026 - membership dues 640.7511/25/2025
1,318.15Subtotal for Divison: 0000
019-1905-51500-00 WMOI - FM 10/25 service 265.0011/25/2025
019-1905-59528-00 Galesburg Community Foundation 09/25 2% Hotel/Motel Taxes 37,698.5111/25/2025
019-1905-88300-00 Quadient Leasing USA, Inc 12/25 - service 15.9611/25/2025
37,979.47Subtotal for Divison: 1905
019-1910-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 81.3910/31/2025
019-1910-65000-00 Office Specialists, Inc.filters 16.6911/25/2025
98.08Subtotal for Divison: 1910
019-1911-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 169.0410/31/2025
019-1911-57500-00 Vestis 11/25 service 9.2011/25/2025
019-1911-65000-00 Office Specialists, Inc.paper towels 46.0511/25/2025
019-1911-65000-00 Office Specialists, Inc.trash bags 54.3911/25/2025
278.68Subtotal for Divison: 1911
019-1915-51000-00 Lacky Monument Co.23 vet bricks 736.0011/25/2025
019-1915-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 406.9410/31/2025
019-1915-55700-00 American Pest Control Inc 11/25 pest service 70.0011/25/2025
019-1915-55700-00 AMP Companies Inc serviced boiler, cleaned drain 162.0011/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 7
Account Number Vendor AmountDescription PO No Date
019-1915-55700-00 American Pest Control Inc 11/25 pest service 40.0011/25/2025
019-1915-55700-00 Lock & Key Shop LLC rekey lock services 368.6211/25/2025
019-1915-55700-00 Waste Management, Inc.10/25 service - cust #63842-03000 526.2710/31/2025
019-1915-55700-00 Knox County Landfill 10/25 service - acct #122 109.6510/31/2025
019-1915-55700-00 Sign Depot Express, Inc disc golf sign 225.0011/25/2025
019-1915-57500-00 Vestis 11/25 service 74.8611/25/2025
019-1915-57500-00 Vestis 11/25 service 74.8611/25/2025
019-1915-57500-00 Vestis 11/25 service 74.8611/25/2025
019-1915-61000-00 Office Specialists, Inc.calendar desk pads 11.7011/25/2025
019-1915-62500-00 Heritage Tractor LLC blades 236.1611/25/2025
019-1915-62500-00 Birkeys Farm Store, Inc deck switch #576 91.5311/25/2025
019-1915-62500-00 Birkeys Farm Store, Inc spindle #576 612.6211/25/2025
019-1915-62500-00 Heritage Tractor LLC deck spacers #539 80.7111/25/2025
019-1915-62510-00 Herr Petroleum Corp 456.1 gal diesel #2, 291 gal unleaded ethanol 2,362.62 000009288011/25/2025
019-1915-63500-00 Timanda Landscaping & Garden Center mulch buckets 75.0011/25/2025
019-1915-66500-00 Michael Todd & Co., Inc.plate compactor 2,656.0111/25/2025
8,995.41Subtotal for Divison: 1915
019-1920-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 106.4310/31/2025
019-1920-55700-00 American Pest Control Inc 11/25 pest service 55.0011/25/2025
019-1920-55700-00 Johnson Controls Security Solutions 12/25 service - cust #01300 115406615 322.7411/25/2025
019-1920-57500-00 Vestis 11/25 service 62.5011/25/2025
019-1920-57500-00 Vestis 11/25 service 62.5011/25/2025
019-1920-57500-00 Vestis 11/25 service 62.5011/25/2025
019-1920-61000-00 Office Specialists, Inc.calendar desk pad 3.9011/25/2025
019-1920-62510-00 Herr Petroleum Corp 140.10 gal diesel #2, 131.4 gal unleaded ethanol 835.76 000009293111/25/2025
019-1920-63500-00 Advanced Turf Solutions Foliar-Pak 4,155.2011/25/2025
019-1920-64125-00 Atlantic Coca-Cola refund credits - misc concessions -205.5211/06/2025
019-1920-64125-00 Atlantic Coca-Cola misc. concessions 166.5211/25/2025
019-1920-64125-00 Atlantic Coca-Cola misc. concessions 73.0811/25/2025
019-1920-64125-00 Butch's Pizza Inc.pizzas 100.7511/25/2025
019-1920-65000-00 Office Specialists, Inc.toilet paper 38.3711/25/2025
019-1920-66000-00 Galesburg Builders Supply, Inc CA-6 Stone 83.58 Ton 749.3211/25/2025
019-1920-66000-00 Galesburg Builders Supply, Inc CA-6 Stone - 4.130 Ton 157.9711/25/2025
6,747.02Subtotal for Divison: 1920
019-1925-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 181.5610/31/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 8
Account Number Vendor AmountDescription PO No Date
181.56Subtotal for Divison: 1925
019-1935-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 68.8710/31/2025
019-1935-55700-00 American Pest Control Inc 11/25 pest service 80.0011/25/2025
019-1935-57500-00 Vestis 11/25 service 454.4811/25/2025
019-1935-57500-00 Vestis 11/25 service 454.4811/25/2025
019-1935-57500-00 Vestis 11/25 service 454.4811/25/2025
019-1935-66000-00 Galesburg Electric, Inc.RAB Panel 83.1611/25/2025
1,595.47Subtotal for Divison: 1935
019-1940-51400-00 Megan R Pilkington 11/07 - country line dance class - 13 students 65.0011/25/2025
019-1940-51400-00 Megan R Pilkington 11/07 - country line dance class - 6 students 30.0011/25/2025
019-1940-55700-00 Taylor Ridge Paving & Construction LLC Installation of ADA Walkpath to Nature Center 8,590.00 000009311311/25/2025
8,685.00Subtotal for Divison: 1940
019-1945-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 18.7810/31/2025
18.78Subtotal for Divison: 1945
019-1950-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 1,840.6410/31/2025
019-1950-55700-00 American Pest Control Inc 11/25 pest service 55.0011/25/2025
1,895.64Subtotal for Divison: 1950
019-1955-55700-00 American Pest Control Inc 11/25 pest service 40.0011/25/2025
019-1955-65000-00 Office Specialists, Inc.return of bleach -3.5911/25/2025
019-1955-65000-00 Office Specialists, Inc.trash bags, bleach, toilet paper, paper towels, urinal screen 254.0911/25/2025
290.50Subtotal for Divison: 1955
019-1960-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 6.2610/31/2025
019-1960-55700-00 Helm Mechanical / Helm Service drained boiler, replaced clean out plugs, start up boiler 543.0011/25/2025
019-1960-55700-00 American Pest Control Inc 11/25 pest service 60.0011/25/2025
019-1960-59300-00 UniFirst First Aid Corp refill of first aid supplies 150.0711/25/2025
759.33Subtotal for Divison: 1960
019-1965-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 12.5210/31/2025
019-1965-55700-00 American Pest Control Inc 11/25 pest service 50.0011/25/2025
019-1965-55700-00 American Pest Control Inc 11/25 pest service 50.0011/25/2025
019-1965-57500-00 Vestis 11/25 service 47.2411/25/2025
019-1965-57500-00 Vestis 11/25 service 47.2411/25/2025
019-1965-57500-00 Vestis 11/25 service 47.2411/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 9
Account Number Vendor AmountDescription PO No Date
019-1965-61000-00 Office Specialists, Inc.calendar desk pads 3.9011/25/2025
019-1965-62500-00 Scott Equipment, LLC rider plate #586 485.4511/25/2025
019-1965-62500-00 Scott Equipment, LLC shoulder bolts #586 8.0011/25/2025
019-1965-62500-00 Scott Equipment, LLC clutch #585 130.0011/25/2025
881.59Subtotal for Divison: 1965
019-1975-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 6.2610/31/2025
019-1975-61000-00 Office Specialists, Inc.calendar desk pads 7.8011/25/2025
019-1975-62500-00 B&B Truck and Trailer Galesburg return u-bolts #106 -175.0611/25/2025
019-1975-62500-00 B&B Truck and Trailer Galesburg shock/mount, u-bolt #106 419.0611/25/2025
019-1975-62500-00 B&B Truck and Trailer Galesburg shock mount #106 370.6911/25/2025
019-1975-62500-00 B&B Truck and Trailer Galesburg u-bolt #106 45.2211/25/2025
019-1975-65500-00 Heritage Tractor LLC engine oil 279.8411/25/2025
019-1975-66500-00 Vermeer Sales & Service of Central IL, Inc return of double hea -173.9911/25/2025
019-1975-66500-00 Vermeer Sales & Service of Central IL, Inc rope logic 76.9911/25/2025
019-1975-66500-00 Vermeer Sales & Service of Central IL, Inc Rigging Line, Rope, Rope bag, double hea 960.0411/25/2025
1,816.85Subtotal for Divison: 1975
Subtotal for Fund 019 71,541.53
023-0000-55420-00 H. Wayne Statham title search - 1319 N Broad St 150.0011/25/2025
023-0000-55420-00 H. Wayne Statham title search - 599 E South St 150.0011/25/2025
023-0000-55420-00 H. Wayne Statham title search - 72 Duffield Ave 150.0011/25/2025
023-0000-55420-00 H. Wayne Statham title search - 116 Duffield Ave 150.0011/25/2025
600.00Subtotal for Divison: 0000
Subtotal for Fund 023 600.00
024-0000-61000-00 Allegra Print & Imaging security checks 55.5211/25/2025
024-0000-83100-00 Galesburg Museums, Inc 12/25 - discovery depot grant 8,333.3611/25/2025
024-0000-88300-00 Michael Breslin 12/25 parking lot lease 320.9511/25/2025
024-0000-88300-00 Patrick Breslin 12/25 parking lot lease 320.9511/25/2025
9,030.78Subtotal for Divison: 0000
Subtotal for Fund 024 9,030.78
030-0000-10701-00 Foxster Opco LLC 1/26 - 4/26 - annual license 148.5710/31/2025
030-0000-10701-00 Foxster Opco LLC 1/26 - 4/26 - annual license 148.5710/31/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 10
Account Number Vendor AmountDescription PO No Date
030-0000-10701-00 Airgas Mid America Inc 1/26 - 11/26 - lease of cyl acetylene, cyl ind large 199.8311/25/2025
496.97Subtotal for Divison: 0000
030-0320-51000-00 OSF Occupational Medicine pre employment exam 195.0011/25/2025
030-0320-51000-00 Mid-West Truckers Association, Inc.drug & alcohol services 50.0011/25/2025
030-0320-51000-00 Mid-West Truckers Association, Inc.drug & alcohol services 100.0011/25/2025
030-0320-51000-00 OSF Occupational Medicine pre employment exam 195.0011/25/2025
030-0320-51000-00 Mid-West Truckers Association, Inc.drug & alcohol services 100.0011/25/2025
030-0320-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 18.7810/31/2025
030-0320-55500-00 B&B Truck and Trailer Galesburg Annual DOT Inspection 459 57.0010/31/2025
030-0320-55500-00 B&B Truck and Trailer Galesburg Annual DOT Inspection 467 57.0010/31/2025
030-0320-55500-00 B&B Truck and Trailer Galesburg Annual DOT Inspection 2507 57.0010/31/2025
030-0320-55800-00 Foxster Opco LLC 09/25 usage 446.2210/31/2025
030-0320-55800-00 Foxster Opco LLC 10/25 usage 446.2210/31/2025
030-0320-55800-00 Foxster Opco LLC 10/25 - 12/25 - annual license 111.4310/31/2025
030-0320-61000-00 Office Specialists, Inc.calendars 177.2511/25/2025
030-0320-61000-00 Office Specialists, Inc.trash bags 54.3911/25/2025
030-0320-61000-00 Office Specialists, Inc.calendars 41.0711/25/2025
030-0320-61000-00 Office Specialists, Inc.calendars 34.9311/25/2025
030-0320-62500-00 JRR Ford LLC return of hub asy -286.5411/25/2025
030-0320-62510-00 Herr Petroleum Corp 288.3 gal unleaded ethanol 788.96 000009287911/25/2025
030-0320-62510-00 Herr Petroleum Corp 272.7 gal unleaded ethanol 746.26 000009287911/25/2025
030-0320-62510-00 Herr Petroleum Corp 291.7 gal unleaded ethanol 763.83 000009287911/25/2025
030-0320-62510-00 Herr Petroleum Corp 311.9 gal unleaded ethanol 833.45 000009287910/31/2025
4,987.25Subtotal for Divison: 0320
030-0370-51000-00 OSF Occupational Medicine pre employment exam 115.0011/25/2025
030-0370-51000-00 OSF Occupational Medicine pre employment exam 195.0011/25/2025
030-0370-51000-00 OSF Occupational Medicine pre employment exam 195.0011/25/2025
030-0370-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 43.8210/31/2025
030-0370-55500-00 A-L-L Equipment pm services, service kit, filter elements 1,770.0011/25/2025
030-0370-55700-00 Lambasio, Inc.replace water heater 3,971.3711/25/2025
030-0370-55700-00 American Pest Control Inc 11/25 pest service 65.0011/25/2025
030-0370-55800-00 Foxster Opco LLC 10/25 - 12/25 - annual license 111.4310/31/2025
030-0370-55800-00 Foxster Opco LLC 09/25 usage 446.2210/31/2025
030-0370-55800-00 Foxster Opco LLC 10/25 usage 446.2210/31/2025
030-0370-56000-00 Airgas Mid America Inc 12/25 - lease of cyl acetylene, cyl ind large 18.1711/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 11
Account Number Vendor AmountDescription PO No Date
030-0370-57500-00 Cintas, Inc 11/25 services 197.4111/25/2025
030-0370-62500-00 Napa Auto Parts pipe connecter, u-bolt 35.4710/31/2025
030-0370-62500-00 Napa Auto Parts hose, boot clamp 103.0810/31/2025
030-0370-62500-00 Napa Auto Parts clamps, hose 131.7711/25/2025
030-0370-62500-00 Napa Auto Parts gaskets 34.2511/25/2025
030-0370-62500-00 Napa Auto Parts pipe connector 15.9910/31/2025
030-0370-62500-00 Napa Auto Parts filters 57.1811/25/2025
030-0370-62500-00 Napa Auto Parts return clamp, hose -103.0811/25/2025
030-0370-62500-00 Napa Auto Parts pipe gasket 33.3011/25/2025
030-0370-62500-00 Napa Auto Parts oil filter 15.5910/31/2025
030-0370-62500-00 O'Reilly Auto Parts safety switch 117.0711/25/2025
030-0370-62500-00 Napa Auto Parts filters 138.5811/25/2025
030-0370-62510-00 Herr Petroleum Corp 636.2 gal diesel #2 2,122.36 000009287910/31/2025
030-0370-63000-00 Napa Auto Parts grinding wheel 22.9510/31/2025
030-0370-63000-00 Napa Auto Parts adhesive remover 72.5210/31/2025
030-0370-63000-00 Napa Auto Parts super glue 4.7811/25/2025
10,376.45Subtotal for Divison: 0370
Subtotal for Fund 030 15,860.67
054-0000-63500-00 Stoneleaf Nursery trees 250.0011/25/2025
250.00Subtotal for Divison: 0000
Subtotal for Fund 054 250.00
058-0000-51000-00 US Sterling Capital Corp., Inc.Truxton Trust Company 241.3211/25/2025
058-0000-51000-00 US Sterling Capital Corp., Inc.Flatwater Bank 241.3211/25/2025
058-0000-71000-00 Monroe Truck Equipment Provide and install dump truck body and snow plow onto 2025 Frei 90,835.00 000009274811/25/2025
058-0000-71000-00 Monroe Truck Equipment Provide and install dump truck body, snow plow and under tailgat 90,081.00 000009274811/25/2025
058-0000-71000-00 Monroe Truck Equipment Provide and install dump truck body, snow plow and under tailgat 90,081.00 000009274811/25/2025
271,479.64Subtotal for Divison: 0000
Subtotal for Fund 058 271,479.64
059-0000-55700-00 Gunther Construction Co., a div. of UCM, IncSealcoating of Park Roads 85,879.95 000009305611/25/2025
85,879.95Subtotal for Divison: 0000
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 12
Account Number Vendor AmountDescription PO No Date
Subtotal for Fund 059 85,879.95
061-0000-10701-00 Quadient Leasing USA, Inc 1/26 - 2/26 - service 127.6811/25/2025
061-0000-10704-00 Sebis Postage 11/25 postage for UB Bills 7,500.0011/25/2025
061-0000-15401-00 Grosch Irrigaton Co., Inc Two test wells in Oquawka 99,581.25 000009312411/25/2025
061-0000-15701-00 PAFCO Truck Bodies Inc Provide and install dump body onto 2024 RAM 3500 #183 as per bid 16,983.25 000009304111/25/2025
061-0000-20101-00 NICOLE SOPKO Refund Check 062405-000, 1939 S LAKE STOREY RD 63.8411/13/2025
061-0000-20101-00 LOCKES RESIDENTIAL INVESTMENTS LLCRefund Check 058241-016, 622 MULBERRY ST 44.1411/17/2025
061-0000-20101-00 JOHN SHOTTS Refund Check 007668-004, 705 E FREMONT ST 121.2011/12/2025
061-0000-20101-00 TANNER MINON Refund Check 064980-000, 945 DAYTON DR 5 72.9911/12/2025
061-0000-20101-00 STEPHEN RING Refund Check 056150-000, 562 LOMBARD ST 97.0611/12/2025
061-0000-20101-00 MORNINGSIDE ALLIANCE LLC Refund Check 059064-023, 1315 N CEDAR ST 144.1311/13/2025
061-0000-20101-00 JONATHAN WALSTEN Refund Check 068242-001, 709 E DAYTON ST 132.0611/12/2025
061-0000-20101-00 JOHN MISURACA Refund Check 060526-004, 784 BEECHER AVE 40.6811/12/2025
061-0000-20101-00 SHANIKA GRIGSBY Refund Check 044096-005, 761 DAY ST 58.4311/12/2025
061-0000-20101-00 GITSIT SOLUTIONS LLC Refund Check 069240-000, 973 S PEARL ST 59.4911/17/2025
061-0000-20101-00 LA MICHOACANITA Refund Check 061889-000, 319 E MAIN ST 98.5911/18/2025
061-0000-20101-00 DAVID CHRISTIANSON Refund Check 011340-014, 493 N CHERRY ST 4 102.1111/12/2025
061-0000-20101-00 CONNER BUSH Refund Check 068253-000, 1692 WILLARD ST 52.0511/12/2025
061-0000-20101-00 AMY DEFARIAS Refund Check 057006-000, 1637 WOODBINE CR SOUTH 42.5711/13/2025
061-0000-20101-00 TIMOTHY DUCKWILER Refund Check 045952-001, 86 N WHITESBORO ST LOWER 64.2911/12/2025
061-0000-20101-00 AMANDA EAKINS Refund Check 017132-002, 1411 E FIFTH ST 20 78.6611/12/2025
061-0000-20101-00 JOHN BRADLEY Refund Check 006816-000, 1706 N SEMINARY ST 18.9711/17/2025
061-0000-20101-00 PATRICIA BROWN Refund Check 047831-001, 2075 NEWCOMER DR 72.9211/17/2025
061-0000-20101-00 ROBERT CONNOUR Refund Check 050606-000, 1034 BROWN AVE 4.3311/17/2025
061-0000-20101-00 JOHN WHITSON Refund Check 016003-000, 1278 W GROVE ST 16.2111/19/2025
061-0000-20101-00 BRADLEY MOWEN Refund Check 066978-001, 1701 BATEMAN ST 58.2611/12/2025
061-0000-20101-00 AMY NEAL Refund Check 008814-002, 1476 IMPERIAL AVE 133.8811/13/2025
061-0000-20101-00 LINH HOWERTON Refund Check 069728-000, 780 S CHAMBERS ST 139.9911/12/2025
061-0000-20101-00 RACHEAL MEDINA Refund Check 019647-005, 622 MULBERRY ST 76.0011/13/2025
061-0000-20101-00 BALEIGH MOREY Refund Check 067676-000, 750 CLARK ST 56.3611/12/2025
061-0000-20101-00 RUSSELL WEST Refund Check 008971-001, 13 CHESTNUT ST 106.1211/12/2025
061-0000-20101-00 VERACITY HOLDINGS INVESTMENT GROUP LLCRefund Check 061961-002, 167 N KELLOGG ST 143.9111/12/2025
061-0000-20101-00 JZ PROPERTY SOLUTIONS LLC Refund Check 069477-000, 685 E THIRD ST 149.9111/17/2025
061-0000-20101-00 RUSSELL PRESTON Refund Check 061079-007, 209 SUMNER ST 15.2411/12/2025
061-0000-20101-00 ALEX GREEN Refund Check 050442-002, 1151 W NORTH ST 90.3411/17/2025
061-0000-20101-00 BONNIE HARRIS Refund Check 007110-045, 257 LOMBARD ST 84.1211/18/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 13
Account Number Vendor AmountDescription PO No Date
061-0000-20101-00 EMMA SMITH Refund Check 065403-000, 493 N CHERRY ST 3 25.0711/12/2025
061-0000-20101-00 VANESSA GIBBS Refund Check 068229-000, 57 S WHITESBORO ST 135.8611/12/2025
061-0000-51000-00 Pace Analytical Services LLC water testing 35.0011/25/2025
061-0000-51000-00 Knox County Recorders Office 10/25 laredo services 25.3011/25/2025
061-0000-51000-00 Pace Analytical Services LLC water testing 25.0011/25/2025
061-0000-51000-00 Pace Analytical Services LLC water testing 35.0011/25/2025
061-0000-51000-00 Pace Analytical Services LLC water testing 4,200.0011/25/2025
061-0000-51000-00 Pace Analytical Services LLC water testing 35.0011/25/2025
061-0000-51000-00 SpringbrookSoftware LLC 10/25 CivicPay PayPad transaction fee 184.7511/25/2025
061-0000-51000-00 Pace Analytical Services LLC water testing 35.0011/25/2025
061-0000-51000-00 OSF Occupational Medicine pre employment exam 195.0011/25/2025
061-0000-51000-00 Pace Analytical Services LLC water testing 1,015.0011/25/2025
061-0000-51010-00 James M Kelly, Attorney 09/25 legal service 1,270.5011/25/2025
061-0000-51500-00 Sebis Direct Inc 10/25 utility billing 960.2411/25/2025
061-0000-52000-00 OnSite Partners ProjectCo LLC 10/25 service 8,277.4110/31/2025
061-0000-52300-00 Nicor Gas 10/25 service - acct #14-51-15-5411 6 1,416.8110/31/2025
061-0000-52300-00 Nicor Gas 10/25 service - acct #20-72-70-1000 9 65.8810/31/2025
061-0000-52500-00 Galesburg Sanitary Dist.10/25 sewer charge 56.3510/31/2025
061-0000-55500-00 Altorfer Inc.2025 OCTOBER - MAINTENANCE ON FOUR GENERATORS 1,879.00 000009247111/25/2025
061-0000-55500-00 AMP Companies Inc troubleshoot generator 212.0011/25/2025
061-0000-55700-00 Waste Management, Inc.11/25 service cust #9-06892-63006 127.1411/25/2025
061-0000-55700-00 Howe Overhead Doors, Inc.serviced door & operator, installed antenna 125.0011/25/2025
061-0000-55700-00 American Pest Control Inc 11/25 pest service 40.0011/25/2025
061-0000-55700-00 American Pest Control Inc 11/25 pest service 55.0011/25/2025
061-0000-55700-00 American Pest Control Inc 11/25 pest service 40.0011/25/2025
061-0000-55700-00 Waste Management, Inc.11/25 service cust #64537-23004 22.7211/25/2025
061-0000-57500-00 Royal Cleaning Services 11/25 janitorial services 563.0011/25/2025
061-0000-61000-00 Office Specialists, Inc.calendar 24.8011/25/2025
061-0000-61000-00 Office Specialists, Inc.calendars 39.7011/25/2025
061-0000-61000-00 Office Specialists, Inc.daily planners, appointment books 154.1711/25/2025
061-0000-61000-00 Office Specialists, Inc.planner 35.1011/25/2025
061-0000-66000-00 Schulte Supply, Inc.marking paint 389.5211/25/2025
061-0000-66000-00 Schulte Supply, Inc.marking flags 807.0011/25/2025
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL SI) - DELIVERED 299.50 000009290111/25/2025
061-0000-66000-00 Roanoke Concrete Products Co CONTROLLED LOW STRENGTH MATERIAL (CLSM) - DELIVERED 937.50 000009290111/25/2025
061-0000-66000-00 Core & Main repair clips 1,616.0311/25/2025
061-0000-66000-00 Core & Main ball stops 743.2211/25/2025
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 14
Account Number Vendor AmountDescription PO No Date
061-0000-66000-00 Core & Main pe tubes 150.0011/25/2025
061-0000-66000-00 Core & Main ball curb stops 1,455.7011/25/2025
061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL PP1) - DELIVERED 1,881.00 000009290111/25/2025
061-0000-66000-00 Gunther Construction Co., a div. of UCM, IncFA-1 FILL SAND DELIVERED 888.33 000009290011/25/2025
061-0000-66500-00 Core & Main pentagon keys 251.5211/25/2025
061-0000-67500-00 Go Van Gogh's Hi-Vis shirts, pullovers, hoodies, parkas, rain jackets, pants 2,833.0011/25/2025
061-0000-68500-00 USA Bluebook, Inc.misc. chemicals 39.9211/25/2025
061-0000-68500-00 IDEXX Distribution Inc.misc chemicals 347.7811/25/2025
061-0000-68500-00 IDEXX Distribution Inc.misc chemicals 2,024.7911/25/2025
061-0000-68500-00 Hawkins, Inc 2025 Gas Chlorine for Water Division as per your bid. Will orde 5,166.00 000009288811/25/2025
061-0000-88300-00 Quadient Leasing USA, Inc 12/25 - service 63.8411/25/2025
167,836.48Subtotal for Divison: 0000
Subtotal for Fund 061 167,836.48
067-0000-10701-00 Waste Management, Inc.Oversize Stickers cust #64079-43004 600.0010/31/2025
067-0000-51000-00 SpringbrookSoftware LLC 10/25 CivicPay PayPad transaction fee 92.3811/25/2025
067-0000-51000-00 Knox County Recorders Office 10/25 laredo services 25.3011/25/2025
067-0000-51500-00 Sebis Direct Inc 10/25 utility billing 480.0511/25/2025
067-0000-59501-00 Knox County Landfill 10/25 service - acct #121 31,767.1110/31/2025
32,964.84Subtotal for Divison: 0000
Subtotal for Fund 067 32,964.84
078-0000-51000-00 OSF Occupational Medicine pre employment exam 195.0011/25/2025
078-0000-51000-00 OSF Occupational Medicine pre employment exam 115.0011/25/2025
078-0000-56535-00 James M Kelly, Attorney 09/25 legal service 99.0011/25/2025
078-0000-56535-00 James M Kelly, Attorney 09/25 legal service 115.5011/25/2025
078-0000-56535-00 James M Kelly, Attorney 09/25 legal service 379.5011/25/2025
078-0000-56535-00 James M Kelly, Attorney 09/25 legal service 148.5011/25/2025
078-0000-56535-00 James M Kelly, Attorney 09/25 legal service 2,079.0011/25/2025
078-0000-56535-00 James M Kelly, Attorney 09/25 legal service 313.5011/25/2025
078-0000-56535-00 James M Kelly, Attorney 09/25 legal service 99.0011/25/2025
3,544.00Subtotal for Divison: 0000
Subtotal for Fund 078 3,544.00
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 15
Account Number Vendor AmountDescription PO No Date
Report Total: 1,365,003.26
AP-Transactions by Account (11/25/2025 - 3:15 PM)Page 16
Check Date Check #Vendor Name Description Account #Amount
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 024-0000-20102 78.70
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 019-0000-20102 80.40
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 018-0000-20102 63.24
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 020-0000-20102 217.30
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 061-0000-20102 100.89
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 019-0000-20102 13,080.48
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 061-0000-20102 20,105.60
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 024-0000-20102 68.51
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 001-0000-20102 21,803.23
11/13/2025 101955 Ameren Illinois 10/25 service - Acct #01147-55694 030-0000-20102 59.46
11/13/2025 101957 Charles Hoots Purchase of 363 E South St, parcel #99-15-235-033 049-0000-73000 150,000.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Admin Fee - 409 058-0000-88300 299.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 254 058-0000-88300 675.06
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 250 058-0000-88300 492.36
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Registration - 408 001-0306-51000 173.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Admin Fee - 402 058-0000-88300 299.00
11/13/2025 0 Enterprise Fleet Management 10/25 Enterprise Vehicle Lease - 250 058-0000-88300 396.69
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Admin Fee - 160 061-0000-88300 299.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 404 058-0000-88300 492.36
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Registration - 402 001-0306-51000 173.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 403 058-0000-88300 492.36
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 400 058-0000-88300 675.50
11/13/2025 0 Enterprise Fleet Management 10/25 Enterprise Vehicle Lease - 404 058-0000-88300 396.69
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 100 058-0000-88300 623.78
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Admin Fee - 404 058-0000-88300 299.00
11/13/2025 0 Enterprise Fleet Management 10/25 Enterprise Vehicle Lease - 403 058-0000-88300 491.90
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 402 058-0000-88300 492.36
11/13/2025 0 Enterprise Fleet Management DMV Temp Tag Partial Reimb - 255 001-0410-51000 (34.00)
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 508 058-0000-88300 675.50
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Admin Fee - 403 058-0000-88300 299.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Registration - 403 001-0306-51000 173.00
11/13/2025 0 Enterprise Fleet Management 10/25 Enterprise Vehicle Lease - 409 058-0000-88300 491.90
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 150 061-0000-88300 665.77
11/13/2025 0 Enterprise Fleet Management DMV Temp Tag Partial Reimb - 532 019-1915-51000 (16.00)
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Admin Fee - 250 058-0000-88300 299.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Admin Fee - 408 058-0000-88300 299.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Registration - 160 061-0000-51000 173.00
11/13/2025 0 Enterprise Fleet Management 10/25 Enterprise Vehicle Lease - 402 058-0000-88300 491.90
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Registration - 404 001-0510-51000 173.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 189 061-0000-88300 675.50
11/13/2025 0 Enterprise Fleet Management 10/25 Enterprise Vehicle Lease - 405 058-0000-88300 484.69
11/13/2025 0 Enterprise Fleet Management 10/25 Enterprise Vehicle Lease - 160 061-0000-88300 491.90
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 118 058-0000-88300 675.50
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 255 058-0000-88300 428.12
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 409 058-0000-88300 492.36
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 408 058-0000-88300 492.36
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Registration - 250 001-0410-51000 173.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 160 061-0000-88300 492.36
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Registration - 405 001-0306-51000 173.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 575 058-0000-88300 675.50
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Registration - 409 001-0510-51000 173.00
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 532 058-0000-88300 804.03
11/13/2025 0 Enterprise Fleet Management 10/25 Enterprise Vehicle Lease - 408 058-0000-88300 396.69
Advance Checks and ACH Payments as of 11/25/2025
Page 1
Check Date Check #Vendor Name Description Account #Amount
11/13/2025 0 Enterprise Fleet Management 11/25 Enterprise Vehicle Lease - 405 058-0000-88300 485.20
11/13/2025 101958 ILLOWA 11/19 Training Registration - RElsbury, EHeiden 001-0306-54500 40.00
11/13/2025 101958 ILLOWA 11/19 Training Registration - RSlagel, RSpeidel 001-0306-54500 40.00
11/13/2025 0 James Hartshorn 11/12 - Officiated Volleyball - 5 games 019-1940-51400 200.00
11/13/2025 101959 Knox County Trustee Payment Account Purchase of 566 Hawthorne Ct, parcel #99-02-152-020 023-0000-10850 813.00
11/13/2025 101956 Kohn Baughman Temporary Total Disability Pay - 5 weeks 078-0000-56535 2,000.00
11/13/2025 101960 Linda Wolfe Purchase of 1217 S Pearl St, parcel #99-23-126-001 024-0000-73000 10,000.00
11/13/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00
11/13/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00
11/14/2025 0 Mike Hines 11/5/25 - Officiating 5 volleyball games 019-1940-51400 200.00
11/14/2025 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
11/14/2025 0 Xibo Signage Ltd Xibo for Tizen license 001-0207-55800 85.00
11/20/2025 0 Direct Energy Business 10/25 service - acct #1872602 061-0000-52000 21,864.88
11/20/2025 0 Greg Johnston reimbursement for prescription safety glasses 078-0000-67500 616.75
11/20/2025 0 Hutchison Engineering, Inc Preliminary Engineering for the Simmons St Streetscape & Parking 013-0000-76000 12.70
11/20/2025 0 Illinois Department of Revenue 10/25 sales tax 019-1950-84000 1.00
11/20/2025 0 Illinois Department of Revenue 10/25 sales tax 019-1920-84000 2,245.00
11/20/2025 0 Illinois Department of Revenue 10/25 sales tax 019-1940-84000 9.00
11/20/2025 0 Illinois Department of Revenue 10/25 sales tax 019-1925-84000 12.00
11/20/2025 102000 Knox County Recorders Office recording fee 001-0160-51000 12.00
11/20/2025 102002 Knox County Recorders Office recording fee 001-0160-51000 12.00
11/20/2025 102004 Knox County Recorders Office recording fee 001-0160-51000 63.00
11/20/2025 101999 Knox County Recorders Office recording fee 001-0160-51000 12.00
11/20/2025 102001 Knox County Recorders Office recording fee 001-0160-51000 12.00
11/20/2025 102003 Knox County Recorders Office recording fee 001-0160-51000 63.00
11/20/2025 102005 Knox County Recorders Office 2 water/sewer/refuse lien filed 061-0000-51000 63.00
11/20/2025 102006 MC Squared 10/25 service Acct #8112025 019-0000-20102 9,700.78
11/20/2025 102006 MC Squared 10/25 service Acct #8112025 061-0000-20102 1,364.67
11/20/2025 102006 MC Squared 10/25 service Acct #8112025 030-0000-20102 1,291.48
11/20/2025 102006 MC Squared 10/25 service Acct #8112025 020-0000-20102 1,269.34
11/20/2025 102006 MC Squared 10/25 service Acct #8112025 001-0000-20102 4,572.84
11/20/2025 102006 MC Squared 10/25 service Acct #8112025 018-0000-20102 125.33
11/20/2025 102006 MC Squared 10/25 service Acct #8112025 024-0000-20102 323.77
11/20/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00
11/20/2025 102007 Secretary of State registration renewal 001-0510-51000 151.00
11/20/2025 0 T TECH 10/25 UB ACH Fees 067-0000-51000 403.05
11/20/2025 0 T TECH 10/25 UB ACH Fees 061-0000-51000 806.10
11/20/2025 0 Traffic Safety Store, The barricade flashers 014-0000-64500 1,470.00
11/20/2025 0 UMB Bank, N.A.RFDG BDS SRS 2017 - principal 061-0000-25509 500,000.00
11/20/2025 0 UMB Bank, N.A.RFDG BDS SRS 2017 - interest 061-0000-87300 106,678.13
11/20/2025 0 Waste Management, Inc.10/25 service - cust #5-33430-33004 067-0000-59502 215,797.72
11/21/2025 0 IMRF IMRF Contributions 001-0000-20311 185,292.26
11/24/2025 0 Bank of Montreal Amazon cans of coffee, case of creamer 001-0510-61000 122.10
11/24/2025 0 Bank of Montreal Farm King- Hooks to weld on new bucket for unit # 507 019-1915-62500 21.98
11/24/2025 0 Bank of Montreal Harbor Freight-Tool 061-0000-66500 24.96
11/24/2025 0 Bank of Montreal Westin Hotel - DuPage County Clean Energy tax - - for Chief Lega 001-0510-54500 1.00
11/24/2025 0 Bank of Montreal Walmart - Candy for Pub Ed events 001-0605-83100 387.12
11/24/2025 0 Bank of Montreal IIMC - 2026 Annual Dues 115-54500 001-0000-10701 135.00
11/24/2025 0 Bank of Montreal Hy-Vee food and beverage items 019-1920-64125 67.29
11/24/2025 0 Bank of Montreal Hy-Vee - Creamer for Administration meetings, etc.001-0110-61000 8.97
11/24/2025 0 Bank of Montreal Lowe's - oil, shop vac bags 001-0450-65500 42.94
11/24/2025 0 Bank of Montreal Hy-Vee breakfast sandwiches and relish for hot dogs 019-1920-64125 42.95
11/24/2025 0 Bank of Montreal Amazon - cardstock & envelopes for ERC 001-0120-61000 39.32
11/24/2025 0 Bank of Montreal Lowe's - Nitrile gloves, hand tiller 054-0000-66000 35.14
Page 2
Check Date Check #Vendor Name Description Account #Amount
11/24/2025 0 Bank of Montreal Amazon - bench seating for multipurpose room 019-1910-61800 189.40
11/24/2025 0 Bank of Montreal Amazon- Ooey Gooey Science program supplies- citric acid and d 019-1940-64000 10.70
11/24/2025 0 Bank of Montreal Hy-Vee - ERC Luncheon Desserts 001-0120-58500 142.91
11/24/2025 0 Bank of Montreal Wave Integrated IT - 1/26 -10/26 12 month IT Skills unlimited cou 001-0000-10701 831.67
11/24/2025 0 Bank of Montreal Menards - Chisels and orange line 014-0000-66500 31.97
11/24/2025 0 Bank of Montreal Loves Travel Stop Decatur IL - Fuel to get new bus 2006 back to G030-0370-62510 70.04
11/24/2025 0 Bank of Montreal Walmart- Outdoor Nature Preschool- pumpkins 019-1940-64000 17.52
11/24/2025 0 Bank of Montreal MENARDS-DOOR AND SHIMS 019-1920-66000 272.56
11/24/2025 0 Bank of Montreal Harbor Freight-tools 061-0000-66500 0.03
11/24/2025 0 Bank of Montreal Menards/weed spray 019-1920-63500 30.99
11/24/2025 0 Bank of Montreal MENARDS-CONCRETE CAULK 019-1950-66000 37.98
11/24/2025 0 Bank of Montreal Comcast - 10/25 Service 24-06 021-0000-54000 9.95
11/24/2025 0 Bank of Montreal The Restaurant Store - furniture for city hall breakroom 019-1910-61800 2,444.57
11/24/2025 0 Bank of Montreal Hy-Vee- Ooey Gooey Science supplies - food coloring and oil 019-1940-64000 13.47
11/24/2025 0 Bank of Montreal ACME Tools - jump starter 001-0605-66500 254.15
11/24/2025 0 Bank of Montreal USPS Stamps 50% Handivan 030-0320-53000 78.00
11/24/2025 0 Bank of Montreal Sling - 550 Scheduling for Dispatchers / Clerks 001-0550-55800 72.20
11/24/2025 0 Bank of Montreal Titanium - Axis camera mounting equipment for Simmons St.001-0450-61700 855.01
11/24/2025 0 Bank of Montreal Smoking Willeys - ERC Luncheon 001-0120-58500 3,360.00
11/24/2025 0 Bank of Montreal Amazon - TV for Police Lobby 001-0510-61700 715.00
11/24/2025 0 Bank of Montreal Menards - Training Site storm door 001-0605-66000 148.00
11/24/2025 0 Bank of Montreal Lowe's - Grinder, 20 volt batteries, saw blade 054-0000-66000 211.48
11/24/2025 0 Bank of Montreal FireDex GearWash - misc. repairs & cleaning of gear 001-0605-57500 1,390.21
11/24/2025 0 Bank of Montreal Walmart - 25-22 Kitchen supplies - Brooks St 021-0000-68000 145.65
11/24/2025 0 Bank of Montreal Lands End - shipping 001-0205-53000 9.95
11/24/2025 0 Bank of Montreal Boy Scouts - Charter Renewal 001-0605-55000 103.00
11/24/2025 0 Bank of Montreal 10/25 CC Chrg - Library 001-0000-10407 8,820.58
11/24/2025 0 Bank of Montreal Lands End - sales tax to be refunded TMiller 001-0000-10407 4.77
11/24/2025 0 Bank of Montreal LOWES-CONCRETE POLE 019-1915-66500 36.48
11/24/2025 0 Bank of Montreal Amazon - Purell hand wipes 001-0115-61000 28.32
11/24/2025 0 Bank of Montreal Menards - Coupling & handles for new water tank 001-0450-66500 25.47
11/24/2025 0 Bank of Montreal The Parts House-Hydraulic hose and fittings 061-0000-65500 150.64
11/24/2025 0 Bank of Montreal Midstate Manufacturing- Air filter cleaning for unit # 103 019-1975-55500 33.00
11/24/2025 0 Bank of Montreal Zoro - safety stations w/ binders OSHA req 001-0605-68600 368.60
11/24/2025 0 Bank of Montreal Nutrien-Weed killer 061-0000-63500 20.00
11/24/2025 0 Bank of Montreal Loves Truck Care- Oil to finish oil change on Unit # 509 019-1915-62500 179.94
11/24/2025 0 Bank of Montreal Menards - locking hasp and lock washers for the storage shed 030-0320-65500 16.16
11/24/2025 0 Bank of Montreal Hy-Vee hot Dog buns 019-1920-64125 20.94
11/24/2025 0 Bank of Montreal Menards - Central station toilet paper, paper towels 001-0605-65000 66.96
11/24/2025 0 Bank of Montreal Walmart- Candy for Treat Street 019-1940-83100 57.00
11/24/2025 0 Bank of Montreal Menards -Shop supplies 061-0000-65500 85.62
11/24/2025 0 Bank of Montreal Sherwin Williams - Paint & paint supplies for Central 001-0605-66000 93.78
11/24/2025 0 Bank of Montreal Allegra - poster size of rules for fixed route 030-0370-51500 54.24
11/24/2025 0 Bank of Montreal Bound Tree - AED batteries 001-0605-68600 327.98
11/24/2025 0 Bank of Montreal Menards - Clamps and wood for concrete forms at Cooke Park 019-1915-66000 49.72
11/24/2025 0 Bank of Montreal Midstate Manufacturing- Air filter cleaning service for unit 106 019-1975-55500 24.00
11/24/2025 0 Bank of Montreal MENARDS-LUMBER 019-1915-66000 9.30
11/24/2025 0 Bank of Montreal APWA Conference - Aaron Gavin 001-0410-54500 150.00
11/24/2025 0 Bank of Montreal Amazon - cardstock & envelopes for ERC 001-0120-61000 26.62
11/24/2025 0 Bank of Montreal Menards - Step stool for dispatch office.030-0320-61800 42.97
11/24/2025 0 Bank of Montreal Marshalls- Paper towel holder for the breakroom 019-1910-66000 7.99
11/24/2025 0 Bank of Montreal Mtc Communications Internet for Oquawka 061-0000-54000 89.95
11/24/2025 0 Bank of Montreal Liebers Boxcar Express-Overtime meal-Greg-Derrick-George-Rya 061-0000-68000 51.60
11/24/2025 0 Bank of Montreal Amazon - TV Protector for GPD 001-0510-61700 1,598.00
Page 3
Check Date Check #Vendor Name Description Account #Amount
11/24/2025 0 Bank of Montreal Police Records Management - FOIA Training for DC and Sgt. Staf 001-0510-54500 274.05
11/24/2025 0 Bank of Montreal 10/25 CC Chrg - ETSB 001-0000-10407 1,552.72
11/24/2025 0 Bank of Montreal Menards- Credit for returned trash cans 019-1910-66000 (27.98)
11/24/2025 0 Bank of Montreal Jimmys Pizza Meals investigations for while working homicide 001-0510-68000 106.46
11/24/2025 0 Bank of Montreal Webber Rental & Supply - Safety Gas Can & 2 cycle oil 001-0450-65500 129.96
11/24/2025 0 Bank of Montreal Hy-Vee- October Nature at Night- s'mores supplies 019-1940-64000 7.98
11/24/2025 0 Bank of Montreal Lowe's - Quikrete for Cooke Park Fence 019-1915-66000 29.44
11/24/2025 0 Bank of Montreal Menards - grease, saw wrench, clevis 019-1975-65500 78.77
11/24/2025 0 Bank of Montreal Hy-Vee - Creamer for Administration Office Reception Area 001-0110-61000 9.48
11/24/2025 0 Bank of Montreal WEBBER RENTAL-FUEL CAN 019-1965-66500 107.14
11/24/2025 0 Bank of Montreal Amazon - diodes for sirens 001-0630-65500 5.99
11/24/2025 0 Bank of Montreal Amazon - refund of hanging file drawer brackets 001-0000-10407 (20.99)
11/24/2025 0 Bank of Montreal MENARDS-CONCRETE CAULK, LUMBER 019-1915-66000 46.29
11/24/2025 0 Bank of Montreal Sherwin Williams - Paint supplies Central 001-0605-66000 95.05
11/24/2025 0 Bank of Montreal Heart of IL SHRM - SHRM Meeting Pease 001-0120-54500 30.00
11/24/2025 0 Bank of Montreal Amazon - throttle body #2003 030-0370-62500 94.13
11/24/2025 0 Bank of Montreal Hy-Vee straw bales and pumpkins for decorating clubhouse 019-1920-66000 47.92
11/24/2025 0 Bank of Montreal Walmart- Ooey Gooey science supplies 019-1940-64000 23.57
11/24/2025 0 Bank of Montreal Amazon - label paper for printer in vault 001-0510-61000 28.59
11/24/2025 0 Bank of Montreal Canva - Business Cards, Megan Heisler 001-0410-61000 16.50
11/24/2025 0 Bank of Montreal WILSON PAPER-CLEANER 019-1955-65000 167.10
11/24/2025 0 Bank of Montreal Amazon - air filter 001-0205-65500 309.42
11/24/2025 0 Bank of Montreal TAYLOR SECURITY-DEAD BOLT SPINDLES 019-1915-65500 40.00
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 016-0000-20102 42.27
11/24/2025 0 Bank of Montreal Greenview- tree purchase for trees forever 013-0000-63500 1,000.00
11/24/2025 0 Bank of Montreal Register Mail - online subscription 001-0110-55000 14.99
11/24/2025 0 Bank of Montreal NAACP - Gala - Wendel Hunigan & Angelica Mangieri 001-0105-54500 110.40
11/24/2025 0 Bank of Montreal LOWES-PAINTING SUPPLIES 019-1950-66000 51.66
11/24/2025 0 Bank of Montreal Target- air fresheners, trash bags 019-1920-65000 17.88
11/24/2025 0 Bank of Montreal Menards- blades, lubricant, key storage lock box 061-0000-66000 40.09
11/24/2025 0 Bank of Montreal Amazon - refund of Purell hand wipes 001-0115-61000 (24.99)
11/24/2025 0 Bank of Montreal Target- coffee supplies 019-1920-64125 5.69
11/24/2025 0 Bank of Montreal Menards-Supplies 061-0000-66000 48.80
11/24/2025 0 Bank of Montreal LOWES-REBAR CHAIR 019-1945-66000 8.28
11/24/2025 0 Bank of Montreal Boy Scouts - Staff and Explorer renewal, Ins Fee. & Admin fee 001-0605-55000 602.55
11/24/2025 0 Bank of Montreal Inquirehire - Background Check Dispatcher 078-0000-51000 117.70
11/24/2025 0 Bank of Montreal Office365 licenses for SpecOPS 3 057-0000-61700 69.16
11/24/2025 0 Bank of Montreal MENARDS-CULVERT 019-1920-66000 1,999.99
11/24/2025 0 Bank of Montreal Menards/batteries, markers, paint 019-1920-66000 54.63
11/24/2025 0 Bank of Montreal MENARDS-LUMBER 019-1915-66000 5.84
11/24/2025 0 Bank of Montreal Amazon- Pickleball nets for Lakeside Rec Facility 019-1940-64000 559.92
11/24/2025 0 Bank of Montreal Amazon coffee cups, creamer and vials 001-0510-61000 154.45
11/24/2025 0 Bank of Montreal Fastenal- ear plugs 061-0000-67500 202.30
11/24/2025 0 Bank of Montreal TransUnion (TLO) - September billing 001-0510-55800 75.00
11/24/2025 0 Bank of Montreal Menards - tote for Hazmat suites 001-0605-65500 27.97
11/24/2025 0 Bank of Montreal IML - Job Posting PWOM 001-0120-51500 35.00
11/24/2025 0 Bank of Montreal Walmart - Halloween Candy for Trick or Treat events 001-0510-83100 1,051.42
11/24/2025 0 Bank of Montreal Lands End - shirt for Heather 001-0205-61000 21.59
11/24/2025 0 Bank of Montreal Walmart - Sugar ,coffee & creamer 019-1910-65000 97.24
11/24/2025 0 Bank of Montreal McCormick Bridgewll - poles for sirens 001-0630-65500 1,947.00
11/24/2025 0 Bank of Montreal Amazon - Plant Stand CM 001-0110-61000 17.09
11/24/2025 0 Bank of Montreal International Code Council - 1/26 - 10/26 membership 305-55000 001-0000-10701 141.67
11/24/2025 0 Bank of Montreal Menards- misc. Lab supplies 061-0000-66000 34.68
11/24/2025 0 Bank of Montreal TriTech Monthly Subscription 019-1920-55800 27.50
Page 4
Check Date Check #Vendor Name Description Account #Amount
11/24/2025 0 Bank of Montreal Amazon for Glade plug in refills 001-0510-61000 21.40
11/24/2025 0 Bank of Montreal Hy-Vee Hot Dog Buns 019-1920-64125 11.52
11/24/2025 0 Bank of Montreal Walmart - 25-21 10/25 -12/25 Wal-Mart annual membership 021-0000-55000 24.50
11/24/2025 0 Bank of Montreal Farm King - Pipe nipple 014-0000-66000 14.97
11/24/2025 0 Bank of Montreal Hy-Vee - Cake and punch supplies for JR's retirement open house 001-0450-58500 59.03
11/24/2025 0 Bank of Montreal Menards - misc. kitchen supplies 001-0605-65000 4.49
11/24/2025 0 Bank of Montreal Zoom - 1/26-9/26 -Pro Annual workplace fees for Drone 510-5580 001-0000-10701 119.92
11/24/2025 0 Bank of Montreal Doubletree Hilton lodging for Housing Action IL conference in Bloo 001-0305-54500 151.20
11/24/2025 0 Bank of Montreal Lowe's - Quikrete to install fence at Cooke Park 019-1915-66000 47.84
11/24/2025 0 Bank of Montreal Google You Tube TV Monthly Subscription 019-1920-55800 82.99
11/24/2025 0 Bank of Montreal Lowes-Tools 061-0000-66500 24.98
11/24/2025 0 Bank of Montreal MENARDS-PAINT 019-1920-66000 11.72
11/24/2025 0 Bank of Montreal Smoking Willeys - Refund overcharge amount ERC Luncheon 001-0120-58500 (403.48)
11/24/2025 0 Bank of Montreal Greenview- tree purchase for Project 350 054-0000-63500 833.00
11/24/2025 0 Bank of Montreal Menards/lighter, head lamps, flashlight, extension cord, magnifying 019-1920-66500 109.92
11/24/2025 0 Bank of Montreal Farm King - mixed fuel for equipment 001-0605-65500 32.07
11/24/2025 0 Bank of Montreal Wave Integrated IT - 11/25 -12/25 12 month IT Skills unlimited co 001-0207-54500 166.33
11/24/2025 0 Bank of Montreal Menards - Training site furring strip, filters 001-0605-66000 31.50
11/24/2025 0 Bank of Montreal Smoking Willeys - tax -Jpease 001-0000-10407 308.00
11/24/2025 0 Bank of Montreal Zoro Tools - batteries 001-0605-65500 146.22
11/24/2025 0 Bank of Montreal Office365 licenses for SpecOPS 2 057-0000-61700 69.16
11/24/2025 0 Bank of Montreal Office365 licenses for SpecOPS 5 057-0000-61700 69.17
11/24/2025 0 Bank of Montreal Amazon supervisor ""Omnivore"" holsters 001-0510-69000 124.18
11/24/2025 0 Bank of Montreal Amazon containers for squad cars to hold Narcan 001-0510-66500 31.18
11/24/2025 0 Bank of Montreal USPS Stamps 50% Fixed Route 030-0370-53000 78.00
11/24/2025 0 Bank of Montreal Midstate Manufacturing- Air filter cleaning for unit # 131 018-0000-55500 22.00
11/24/2025 0 Bank of Montreal Innkeepers - 1# Ground Coffee for Administration Office 001-0110-61000 18.00
11/24/2025 0 Bank of Montreal Midstate Manufacturing- Air filter cleaning unit # 115 001-0450-55500 24.00
11/24/2025 0 Bank of Montreal Fastenal-ear plugs 061-0000-67500 50.00
11/24/2025 0 Bank of Montreal Otter.ai - Voice & Transcription Services 001-0115-55800 30.00
11/24/2025 0 Bank of Montreal S & S Industrial Supply- Brake cleaner and Washer fluid for shop 001-0445-63000 249.24
11/24/2025 0 Bank of Montreal MENARDS-MORTON CLEAN AND PROTECT 019-1960-65500 41.94
11/24/2025 0 Bank of Montreal Hy-Vee Gas - fuel for chainsaws 019-1975-62500 20.70
11/24/2025 0 Bank of Montreal Amazon - Pickleballs for Lakeside Rec Facility 019-1940-64000 120.99
11/24/2025 0 Bank of Montreal Amazon- Parks copy machine- toner waste box 019-1905-61000 47.12
11/24/2025 0 Bank of Montreal MENARDS-REBAR CHAIR 019-1945-66000 3.96
11/24/2025 0 Bank of Montreal Bound Tree - Misc EMS Supplies 001-0605-68600 325.48
11/24/2025 0 Bank of Montreal Police Records Management - FOIA Training for Jamie Colwell an 001-0550-54500 274.05
11/24/2025 0 Bank of Montreal Allegra - Fixed Route Punch Cards 030-0370-51500 122.30
11/24/2025 0 Bank of Montreal FirstNet - 09/25 Service 001-0000-20102 710.78
11/24/2025 0 Bank of Montreal MENARDS-DOOR KNOB 019-1920-66000 43.48
11/24/2025 0 Bank of Montreal Jimmy Johns-Lunch for 2 Commissioners for Police Entry Level In 001-0505-68000 35.40
11/24/2025 0 Bank of Montreal Smoking Willeys - overcharge 001-0120-58500 403.48
11/24/2025 0 Bank of Montreal Farm King Supply-Cordless tool 061-0000-66500 189.99
11/24/2025 0 Bank of Montreal IPRA - Dues for 2026 1905-55000 019-0000-10701 245.00
11/24/2025 0 Bank of Montreal MENARDS-GRINDING DISKS, BATTERIES 019-1965-65500 19.98
11/24/2025 0 Bank of Montreal Canva - Business Cards, Angelica Mangieri 001-0105-61000 22.00
11/24/2025 0 Bank of Montreal Menards- Rug, Rug pad, Trash cans for the breakroom 019-1910-66000 75.96
11/24/2025 0 Bank of Montreal Amazon for 3 Safariland Glock duty holsters left hand 001-0510-69000 181.92
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 020-0000-20102 24.02
11/24/2025 0 Bank of Montreal Amazon - trash/recycle stickers, coffee supplies holder, coffee ma 019-1910-65000 50.37
11/24/2025 0 Bank of Montreal Go Van Goghs - Logo embroidery for shirt 001-0205-51000 20.00
11/24/2025 0 Bank of Montreal Menards/brake cleaner, antifreeze 019-1920-65500 34.82
11/24/2025 0 Bank of Montreal City Tech USA - 1/26 -10/26 - Public Salary Membership 120-5500 001-0000-10701 325.00
Page 5
Check Date Check #Vendor Name Description Account #Amount
11/24/2025 0 Bank of Montreal Sling- online scheduling program 019-1905-55800 153.77
11/24/2025 0 Bank of Montreal Canva - Business Cards, Rory Speidel 001-0306-61000 38.00
11/24/2025 0 Bank of Montreal Menards - Water proofer/sealant and tape 014-0000-66000 262.80
11/24/2025 0 Bank of Montreal Walmart- Craft Night supplies- topcoat spray; general supplies- ba 019-1940-64000 16.51
11/24/2025 0 Bank of Montreal American Legal Publishing - 11/25 -12/25 Municipal Code Update 001-0115-51500 112.50
11/24/2025 0 Bank of Montreal FireDex GearWash- Gear repair & cleaning 001-0605-57500 1,084.05
11/24/2025 0 Bank of Montreal Amazon- October Craft Night Out supplies- oven bake clay and te 019-1940-64000 36.63
11/24/2025 0 Bank of Montreal SAI - FlexiCOMPLETE Sign Shop software subscription 001-0450-55800 35.49
11/24/2025 0 Bank of Montreal International Code Council - 11/25 -12/25 - membership 001-0305-55000 28.33
11/24/2025 0 Bank of Montreal Constellix - Monthly DNS service 001-0207-55800 6.31
11/24/2025 0 Bank of Montreal Wilson Paper Co- Paper towels for shop 001-0445-63000 81.16
11/24/2025 0 Bank of Montreal Amazon - Training smoke 001-0605-68500 148.00
11/24/2025 0 Bank of Montreal Lowe's - Quikrete for Cooke Park fence 019-1915-66000 44.16
11/24/2025 0 Bank of Montreal Canva - Business Cards, Dwight White 001-0105-61000 22.00
11/24/2025 0 Bank of Montreal Walmart- pickles, olives, and coffee mate 019-1920-64125 24.70
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 019-0000-20102 187.81
11/24/2025 0 Bank of Montreal Menards - Paper plates, paper towels, mouse trap, painters tape 001-0450-61000 39.73
11/24/2025 0 Bank of Montreal Lowe's - Caution tape, bucket & spout, sharpie markers 014-0000-66000 75.46
11/24/2025 0 Bank of Montreal Dave's Autobody -Unite 29 damage repair 078-0000-56597 7,775.64
11/24/2025 0 Bank of Montreal Amazon - thermal register paper 061-0000-61000 59.99
11/24/2025 0 Bank of Montreal Menards - misc. tools 001-0605-66500 22.64
11/24/2025 0 Bank of Montreal Menards - Fremont misc. cleaning supplies 001-0605-65000 94.33
11/24/2025 0 Bank of Montreal Amazon-Calculator 001-0205-61000 125.75
11/24/2025 0 Bank of Montreal Hy-Vee food and beverage for resale 019-1920-64125 14.90
11/24/2025 0 Bank of Montreal Webber Rental & Supply - Caulk 014-0000-66000 57.69
11/24/2025 0 Bank of Montreal Amazon - Bumper mount traffic cone holder #103 019-1975-66500 490.64
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 019-0000-20102 546.16
11/24/2025 0 Bank of Montreal ICMA - Job Posting PWOM 001-0120-51500 100.00
11/24/2025 0 Bank of Montreal Holt Supply/ pvc compression couplings 019-1920-66000 296.40
11/24/2025 0 Bank of Montreal Lands End - shirt - Heather 001-0000-10407 21.59
11/24/2025 0 Bank of Montreal NAACP -Gala - Steve Cheesman 001-0105-54500 55.20
11/24/2025 0 Bank of Montreal IIMC - 2026 Dues to International Institute of Municipal Clerks (IIM 001-0000-10701 235.00
11/24/2025 0 Bank of Montreal Hy-Vee white out tape 019-1920-61000 10.47
11/24/2025 0 Bank of Montreal LOWES-O-RING, WATER FILTERS 019-1950-65500 25.96
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 030-0000-20102 1,340.88
11/24/2025 0 Bank of Montreal Amazon , T-Series holster for Glock for Chief Legate 001-0510-69000 117.79
11/24/2025 0 Bank of Montreal LOWES-PAINT ROLLER 019-1950-66000 8.08
11/24/2025 0 Bank of Montreal LOWES-SHOP VAC 019-1915-66500 99.00
11/24/2025 0 Bank of Montreal Innkeepers - 5# Ground Coffee, Administration Office 001-0110-61000 82.57
11/24/2025 0 Bank of Montreal Amazon yellow paper 001-0510-61000 26.37
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 001-0000-20102 1,426.25
11/24/2025 0 Bank of Montreal Phillips 66-fuel for case tractor 061-0000-62510 127.70
11/24/2025 0 Bank of Montreal Amazon - table for Council Chambers 019-1910-61800 344.55
11/24/2025 0 Bank of Montreal Amazon - Plant Pot CM 001-0110-61000 49.89
11/24/2025 0 Bank of Montreal Menards - Garden Soil, water 054-0000-63500 39.43
11/24/2025 0 Bank of Montreal Lowe's - Quikrete for Cooke Park Fence 019-1915-66000 25.76
11/24/2025 0 Bank of Montreal APWA Conference - Megan Heisler 001-0410-54500 150.00
11/24/2025 0 Bank of Montreal Lowe's - Sealer for the salt building 001-0450-66000 264.00
11/24/2025 0 Bank of Montreal American Legal Publishing - 01/26 - 10/26 Municipal Code Update 001-0000-10701 562.50
11/24/2025 0 Bank of Montreal HY-VEE - drinks for golf outings 019-1920-64125 22.35
11/24/2025 0 Bank of Montreal Walmart- October Nature at Night- s'mores supplies 019-1940-64000 9.32
11/24/2025 0 Bank of Montreal GALESBURG ELECTRIC- BUSS R 15AMP 250 VOLT 019-1935-65500 32.70
11/24/2025 0 Bank of Montreal MENARDS-Spark plug ,carb cleaner 019-1915-65500 13.46
11/24/2025 0 Bank of Montreal Hy-Vee Candy for the golf shop for Halloween 019-1920-64125 92.30
Page 6
Check Date Check #Vendor Name Description Account #Amount
11/24/2025 0 Bank of Montreal Hi-Vis Supply - Safety Sweatshirt 001-0450-67500 59.43
11/24/2025 0 Bank of Montreal Amazon-cones for lessons 019-1960-64000 21.99
11/24/2025 0 Bank of Montreal Menard's - Central St detergent 001-0605-65000 35.88
11/24/2025 0 Bank of Montreal Kaser Power Equipment - Oil 001-0450-65500 46.68
11/24/2025 0 Bank of Montreal Comcast - 10/25 Service 001-0630-54000 24.00
11/24/2025 0 Bank of Montreal Farm King - LP fillup 001-0605-65000 28.90
11/24/2025 0 Bank of Montreal Menards - Trash bags 030-0370-65000 14.97
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 061-0000-20102 328.68
11/24/2025 0 Bank of Montreal GetSling - Sling monthly Patrol Scheduling fee 001-0510-55800 98.00
11/24/2025 0 Bank of Montreal Menards - furring strips and #50 tiedowns 001-0605-65500 24.39
11/24/2025 0 Bank of Montreal I3 Broadband - 10/25 Service 061-0000-54000 117.48
11/24/2025 0 Bank of Montreal Walmart- Nature program supplies- pumpkins for October Second 019-1940-64000 46.21
11/24/2025 0 Bank of Montreal MENARDS-BOLTS AND LUMBER 019-1915-66000 12.84
11/24/2025 0 Bank of Montreal Conoco- Day break -gas for spare truck 061-0000-62510 106.15
11/24/2025 0 Bank of Montreal Menards - Lumber for forms 014-0000-66000 9.89
11/24/2025 0 Bank of Montreal Zoom - 10/25 -12/25 - Pro Annual workplace fees for Drone 001-0510-55800 39.98
11/24/2025 0 Bank of Montreal LOWES-RATCHET AND EXTENSION 019-1915-66500 44.96
11/24/2025 0 Bank of Montreal ANDERSON LOCK- CORES AC-5 019-1915-66000 713.10
11/24/2025 0 Bank of Montreal Zoro - Safety binder racks OSHA 001-0605-68600 1,091.98
11/24/2025 0 Bank of Montreal Meta for Business- Facebook Advertising for Police Entry Level Te 001-0505-51500 29.85
11/24/2025 0 Bank of Montreal Brownline - Rich Slagel 2026 Planner 001-0306-61000 88.99
11/24/2025 0 Bank of Montreal Walmart- Trash Cans for the breakroom 019-1910-66000 55.94
11/24/2025 0 Bank of Montreal SealMaster - Thermo paint sample 014-0000-64500 416.52
11/24/2025 0 Bank of Montreal Menards - misc. cleaning supplies 001-0605-65000 21.33
11/24/2025 0 Bank of Montreal LOWES-2 GALLON PRO TANK 019-1950-66500 43.48
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 001-0000-20102 845.19
11/24/2025 0 Bank of Montreal Titanium - Axis camera mounting equipment for Simmons St.001-0207-61700 855.01
11/24/2025 0 Bank of Montreal Walmart - 25-21 1/26 -9/26 Wal-Mart annual membership 021-550 021-0000-10701 73.50
11/24/2025 0 Bank of Montreal NAACP - Gala - Dwight White 001-0105-54500 55.20
11/24/2025 0 Bank of Montreal GFOA -2026 Annual Memberships -O'Hern/Chockley 205-55000 001-0000-10701 500.00
11/24/2025 0 Bank of Montreal Amazon- October Craft Night Out supplies- oven bake clay 019-1940-64000 26.35
11/24/2025 0 Bank of Montreal Holt Supply - Coupling 001-0450-65500 21.81
11/24/2025 0 Bank of Montreal Dollar Tree- School Day Out supplies - clothespins and Twizzlers 019-1940-64000 3.75
11/24/2025 0 Bank of Montreal Menards - floor cleaner 019-1910-65000 13.88
11/24/2025 0 Bank of Montreal City Tech USA - 11/25 - 12/25 -Public Salary Membership 001-0120-55000 65.00
11/24/2025 0 Bank of Montreal Allegra - Poster size of rules for paratransit 030-0320-51500 54.24
11/24/2025 0 Bank of Montreal FirstNet -09/25 Service 061-0000-20102 421.32
11/24/2025 0 Bank of Montreal International Code Council- Code Books 001-0306-67000 154.50
11/24/2025 0 Bank of Montreal WEBBER RENTAL-CONCRETE BROOM, PUMP SPRAYER 019-1915-66500 379.68
11/24/2025 0 Bank of Montreal Walmart- Outdoor Nature Preschool snacks 019-1940-64000 24.35
11/24/2025 0 Bank of Montreal Go Van Goghs - Discovery Depot/City event shirts - 6 employees 001-0110-51000 150.00
11/24/2025 0 Bank of Montreal Comcast - 10/25 Service 001-0510-54000 19.90
11/24/2025 0 Bank of Montreal Phillips 66 - gas for truck #153 061-0000-62510 95.83
11/24/2025 0 Bank of Montreal Lowes-Tools 061-0000-66500 10.96
11/24/2025 0 Bank of Montreal Midstate Manufacturing- Air filter cleaning service for unit # 131 018-0000-55500 24.00
11/24/2025 0 Quadient Leasing USA, Inc Postage for machine 061-0000-10702 500.00
Grand Total 1,360,263.67$
Page 7
Prepared by: TDM Page 1 of 3
City Council Meeting
Agenda Item Overview
November 17, 2025
AGENDA ITEM: Special ordinance authorizing the sale of surplus firearms from the Police
Department.
SUMMARY RECOMMENDATION: The City Manager, Chief of Police, and Purchasing Agent
recommend that the City Council approve and authorize the Police Department to dispose of
firearms no longer utilized by the department by selling the weapons through a licensed federal
firearms dealer. This special ordinance requires two Council readings with final approval prior to
solicitation.
BACKGROUND: Over time, the Police Department has acquired numerous firearms. These
include department-owned weapons that are no longer in use, as well as confiscated weapons
from non-violent crimes that judges have released after court proceedings. These weapons
include pistols and rifles.
The firearms would be sold through a local federal firearms (FFL) dealer. All rules and regulations
governing the sale of firearms through an FFL dealer will be followed, just as they would be with
any sale of a firearm through an FFL dealer. A list of the firearms to be sold is included in the
attached ordinance, and the prices will be set by the FFL dealer. Once the firearms are transferred
to the dealer, the officers will have the opportunity to purchase their recently replaced Sig Sauer
P320 handguns from the dealer at an agreed price. The city will also receive a percentage from
those sales.
BUDGET IMPACT: It is expected that the sales will generate approximately $40,000.00, to be
used to offset the recent purchase of Glock 47 firearms for patrol officers.
SUPPORTING DOCUMENTS:
1.Ordinance
25-1020
___________________________________________________________________________________________________________________________________________________________________________________________
SPECIAL ORDINANCE NO._______________
WHEREAS, three-fourths of all the Corporate Authorities of the City of Galesburg,
Illinois, are of the opinion that the Personal Property hereinafter described is no longer necessary
or useful to, or for the best interest of the City of Galesburg.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GALESBURG, ILLINOIS:
SECTION 1. That the City Manager is authorized to instruct the Purchasing Agent to
solicit bids for the sale of the following described firearms to a licensed Federal Firearm Dealer:
LOT #1 City Owned Firearms
53ea Sig Sauer P320 semi-auto pistols
4ea Smith & Wesson 76 Machine Guns
2ea Strum Ruger Mini 14 rifles
2ea Sig Sauer P 220 pistols
Remington 30-06 Rifle
LOT #2 Confiscated Firearms (non-violent crime related)
Alfa .32 Pistol
SCCY Pistol
Ruger EC9 Pistol
Kahr Pistol
Sig Sauer P290RS Pistol
Glock 37 Pistol
Glock 19 Pistol
Smith Wesson MP Pistol
Taurus G2C Pistol
Smith & Wesson Air Weight Pistol
Ruger EC9 Pistol
Glock 19 Pistol
Smith & Wesson Body Guard Pistol
Beretta APX Pistol
KelTec Pistol
Smith & Wesson MP Pistol
Taurus Curve Pistol
Glock 17 Pistol
Zastava Rifle
Stevens 22 Shotgun
20 Gauge Brazil Shotgun
Mossberg 12-gauge Shotgun
Mossberg 12-gauge pistol grip Shotgun
___________________________________________________________________________________________________________________________________________________________________________________________
Mossberg 12-gauge pistol grip shotgun (gray)
Taurus LC9 Pistol
Diamond 9mm Pistol
American Tactical 45 Pistol
Ruger 45 Pistol
RG10 .22 Pistol
Stevens .22 Rifle
Bernardelli .22 Pistol
Stevens 30-06 Rifle
High Point 9mm Pistol
High Point 40 Pistol
Lorcin 380 Pistol
Smith & Wesson .32 Pistol
That this Ordinance shall be in full force and effect from, and after its passage, approval and
publication in pamphlet form as provided by law.
Approved this day of , 2025, by a roll call vote as follows:
Roll Call #:_________________
Ayes:__________________________________________________________________________
______________________________________________________________________________
Nays:__________________________________________________________________________
______________________________________________________________________________
Absent:________________________________________________________________________
_______________________________________
Peter Schwartzman, Mayor
ATTEST:
___________________________________
Kelli R. Bennewitz, City Clerk
Prepared by: MNH Page 1 of 1
City Council Meeting
Agenda Item Overview
December 1, 2025
AGENDA ITEM: Ordinance to designate a stop intersection at Holton Street at W 2nd Street.
SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and the City
Engineer recommend approval of this Ordinance to designate Holton Street at W 2nd Street as a
two-way stop intersection.
BACKGROUND: It was recently requested that the City look at installing stop signs to address
pedestrian safety concerns on Holton Street near Cooke Park. Due to new facilities being
constructed at Cooke Park, a request was made by a resident for the City to look into adding stop
signs on Holton Street where existing yield signs are located.
The Traffic Advisory Committee evaluated whether stop signs should be installed at the
intersection. The committee’s recommendation is to install stop signs where the existing yield
signs are located on Holton Street. Some considerations in making this decision included the
proximity of Cooke Park to this intersection and improving pedestrian safety. The cost for making
and installing the stop signs is $150.
BUDGET IMPACT: There are sufficient funds budgeted in the City Gas Tax fund (Fund 14) for the
Traffic Control work.
SUPPORTING DOCUMENTS:
1.Ordinance
25-1021
ORDINANCE NO. _________________
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS
FOLLOWS:
SECTION ONE: Appendix F of Chapter 76 of the City of Galesburg Code of Ordinances
shall be, and is hereby amended by deleting the following language:
Holton Street at Second Street (Ord. No. 95-1609, 2/20/95)
SECTION TWO: Appendix E of Chapter 76 of the City of Galesburg Code of Ordinances
shall be, and is hereby amended by adding the following language:
Holton Street at Second Street
SECTION THREE: All ordinances or parts of ordinances, in conflict with this
ordinance are, to the extent of such conflict, hereby repealed.
SECTION FOUR: This ordinance shall be in full force and effect following its
passage, approval and publication as required by law.
Approved this ______day of ____________________, 2025, by roll call vote as follows:
Roll Call #:
Ayes:
______________________________________________________________________________
______________________________________________________________________________
Nays:
______________________________________________________________________________
Absent: _______________________________________________________________________
______________________________________________________________________________
______________________________
Peter Schwartzman, Mayor
ATTEST:
______________________________
Kelli R. Bennewitz, City Clerk
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 1 of 2
City Council Meeting
Agenda Item Overview
December 1, 2025
AGENDA ITEM: Bid for the Airport Fuel Farm Project.
SUMMARY RECOMMENDATION: The City Manager and Director of Public Works recommend
approval of the bid in the amount of $1,392,000 submitted by Brandt Construction Co. for
replacement of the airport fuel farm.
BACKGROUND: The State of Illinois allotted a portion of the Rebuild Illinois capital funds to
improvements to aeronautical facilities in Illinois. These funds were designed to prioritize
projects that would not score well through federal funding sources, which typically prioritize
maintenance to airfield pavements such as runways and taxiways. City staff and the City’s airport
consultant, Hanson Professional Services, identified high-priority projects that may not otherwise
receive assistance through other airport funding sources and therefore would be a good fit for
the Rebuild Illinois funds. One of those projects was replacement of the existing fuel tanks at the
airport. The two existing fuel tanks are underground and are deteriorated and have reached the
end of their useful life. It is proposed to replace them with above ground storage tanks. City
Council approved an agreement with Hanson Professional Services for design and construction
inspection services for the project at the June 2, 2025 meeting.
Bids for the fuel farm replacement were advertised in the IDOT Contractor Bulletin, the Register
Mail, and sent to vendors that typically perform this type of work. The advertisement included
a Base Bid to install two above ground storage tanks, Additive Alternate Bid No. 1 for an electrical
service to the new fuel site, and Additive Alternate Bid No. 2 for removal of the existing
underground storage tanks. One (1) bid was received from Brandt Construction of Milan, IL in
the amount of $1,380,000 for the Base Bid, $12,000 for Additive Alternate Bid No. 1, and
$182,000 for Additive Alternate Bid No. 2. The bid for the project was approximately 8 percent
higher than the engineer’s opinion of probable cost provided prior to the bid. However, in
consulting with Hanson Professional Services and other potential bidders, staff determined that
re-bidding the project is unlikely to result in lower bid costs for this work. City staff recommend
award of the Base Bid plus Additive Alternate No. 1 for a total of $1,392,000. Rebuild Illinois
capital funds will cover $791,449.20 of the proposed cost of the project. The City’s local share is
$600,550.80.
25-3048
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: AJG Page 2 of 2
BUDGET IMPACT: The City’s share of the project will be paid from the Utility Tax Fund (Fund 59).
The State share of the project will be paid from the Grants Fund (Fund 13) and reimbursed to the
City.
SUPPORTING DOCUMENTS:
1. Bid Tabulation
Illinois Department of Transportation Airport:
Office of Intermodal Project Implementation, Aeronautics Project Name:
Engineering IL Project:
SBG Project:
Hanson Project:
Letting Date:
Low Bidder:
Bid Price Item Total Bid Price Item Total
SP3-12.2a 10,000-GALLON AVGAS 100LL DISPENSING AST INSTALLATION L SUM 1 $400,000.00 $400,000.00 $400,000.00 $400,000.00
SP3-12.2b 10,000-GALLON AVGAS 100LL AST FOUNDATION & BARRIERS INSTALLATION L SUM 1 $95,000.00 $95,000.00 $205,000.00 $205,000.00
SP3-12.2c 10,000-GALLON AVGAS 100LL AST ELECTRICAL & COMMUNICATION INSTALLATION L SUM 1 $45,000.00 $45,000.00 $75,000.00 $75,000.00
SP3-12.2d 10,000-GALLON AVGAS 100LL AST LIGHT POLE INSTALLATION L SUM 1 $25,000.00 $25,000.00 $7,500.00 $7,500.00
SP3-12.2e 15,000-GALLON JET A BULK AST INSTALLATION L SUM 1 $450,000.00 $450,000.00 $420,000.00 $420,000.00
SP3-12.2f 15,000-GALLON JET A AST FOUNDATION, ACCESS, & BARRIERS INSTALLATION L SUM 1 $120,000.00 $120,000.00 $190,000.00 $190,000.00
SP3-12.2g 15,000-GALLON JET A AST ELECTRICAL & COMMUNICATION INSTALLATION L SUM 1 $30,000.00 $30,000.00 $75,000.00 $75,000.00
SP3-12.2h 15,000-GALLON JET A AST LIGHT POLE INSTALLATION L SUM 1 $25,000.00 $25,000.00 $7,500.00 $7,500.00
Total Bid
% Difference From OPC
October 24, 2025
Brandt Construction Co.
Galesburg Municipal Airport
Remove & Replace Fuel Tanks
GBG-4987
N/A
23A0028D
Brandt Construction Co.Engineer's Estimate
Quantity
CONTRACTOR BID SUMMARY
The base bid installs two (2) above ground storage tanks (ASTs) - a 10,000-gallon 100LL Dispensing tank and a 15,000-gallon Jet Bulk tank.
DescriptionItem No.Unit
$1,190,000.00 $1,380,000.00
16.0%
Illinois Department of Transportation Airport:
Office of Intermodal Project Implementation, Aeronautics Project Name:
Engineering IL Project:
SBG Project:
Hanson Project:
Letting Date:
Low Bidder:
Bid Price Item Total Bid Price Item Total
SP4-5.2a 100LL AVGAS FUEL FACILITY ELECTRICAL SERVICE COMPLETE L SUM 1 $65,000.00 $65,000.00 $6,000.00 $6,000.00
SP4-5.2b JET A FUEL FACILITY ELECTRICAL SERVICE COMPLETE L SUM 1 $35,000.00 $35,000.00 $6,000.00 $6,000.00
TOTAL BID
% Difference From OPC -88.0%
$100,000.00 $12,000.00
CONTRACTOR BID SUMMARY
The base bid installs two (2) above ground storage tanks (ASTs) - a 10,000-gallon 100LL Dispensing tank and a 15,000-gallon Jet Bulk tank.
Item No.Description Unit Quantity
Engineer's Estimate Brandt Construction Co.
Brandt Construction Co.
Galesburg Municipal Airport
Remove & Replace Fuel Tanks
GBG-4987
N/A
23A0028D
October 24, 2025
Illinois Department of Transportation Airport:
Office of Intermodal Project Implementation, Aeronautics Project Name:
Engineering IL Project:
SBG Project:
Hanson Project:
Letting Date:
Low Bidder:
Bid Price Item Total Bid Price Item Total
SP1-5.2 PHASE II ENVIRONMENTAL SITE ASSESSMENT L SUM 1 $6,500.00 $6,500.00 $22,000.00 $22,000.00
SP2-5.2 REMOVAL OF TWO (2) 12,000-GALLON UNDERGROUND STORAGE TANKS L SUM 1 $83,500.00 $83,500.00 $160,000.00 $160,000.00
TOTAL BID
% Difference From OPC 102.2%
$90,000.00 $182,000.00
Brandt Construction Co.
CONTRACTOR BID SUMMARY
The base bid installs two (2) above ground storage tanks (ASTs) - a 10,000-gallon 100LL Dispensing tank and a 15,000-gallon Jet Bulk tank.
Item No.Description Unit Quantity
Engineer's Estimate Brandt Construction Co.
Galesburg Municipal Airport
Remove & Replace Fuel Tanks
GBG-4987
N/A
23A0028D
October 24, 2025
_________________________________________________________________________________________________________________________________________________________________________________________
TRAFFIC ADVISORY COMMITTEE
NOVEMBER 2025 AGENDA
MISSION: To provide technical recommendations for policy decisions by the City Council in
order to create safe, efficient, serviceable streets for residents, visitors, and public safety
operation
25-09> Request to install three 30-minute parking signs along the south side of E Main Street
from S Seminary St to Galesburg Public Parking Lot K. (Ward 4, Ald. White)
A request was made by the business owners of Dante & Dory’s Pet Emporium and
Music Makers to install three 30-minute parking signs in front of their businesses along
the south side of E Main St to improve convenience for customers in this busy
downtown block. It was stated that with several small businesses clustered together,
the addition of 30-minute parking will help increase storefront accessibility, support
local commerce, and maintain smooth traffic flow.
Galesburg Public Parking Lot K is approximately 50 feet west of these stores.
There is currently parallel parking along the south side of E Main St and has no parking
restrictions.
On the north side of E Main St at this location, there is parallel parking with “Short
Term Parking” signs for 2 hours or less.
The Committee discussed with there being the public parking lot directly west of this
building and parallel parking directly north of this building along E Main St with “2
Hours or Less” signage, there should be no change to this area.
Recommendation: No change
25-10> Request to replace the yield signs with stop signs at the intersections of W 2 nd Street
and Holton Street and W 2nd Street and Abingdon Street. (Ward 4, Ald. White)
A request was made by a resident to replace the yield signs with stop signs at the
intersections of W 2nd Street and Holton Street and W 2nd Street and Abingdon Street
due to the new Cooke Park area.
Cooke Park is being constructed along Holton Street in between W 2 nd Street and W
3rd Street. Facilities will include a concrete parking lot, walking paths, lawn area, 2
picnic shelters, restroom building, fenced-in playground and in the future a splash pad.
Currently, there are 2 yield signs on Holton Street at the W 2 nd Street intersection and
2 yield signs on Abingdon Street at the W 2 nd Street intersection.
The speed limit on W 2nd Street is 30 mph and Holton Street is 20 mph (school zone)
when children are present. Abingdon Street is 30 mph.
As per the Manual for Uniform Traffic Control Devices (MUTCD):
o On low-volume rural roads, a STOP sign should be considered at an intersection
_________________________________________________________________________________________________________________________________________________________________________________________
where engineering judgment indicates that Item C in Paragraph 1 of this Section
is applicable or where the intersection has inadequate sight distance for the
operating vehicle speeds. There is a minimum sight distance in all directions of
500 feet at each intersection. As per IDOT ‘s Bureau of Local Roads and Streets,
the intersection sight distance for 20 mph is 90 feet and 30 mph is 140 feet. 500
feet is well above the requirement, so sight distance at these locations is
adequate.
o Item C in Paragraph1: The intersection is of a lower functional classification road
with a higher functional classification road. All of the roads at these intersections
are classified as local roads, which is a lower functional classification.
The Committee discussed that due to the proximity of Cooke Park to the intersection of
Holton and W 2nd Street, it was recommended that stop signs should be installed where
the existing yield signs are located. With the intersection of Abingdon and W 2 nd Street
not being close in proximity to Cooke Park, it was recommended that the signage remain
the same.
Recommendation: Install stop signs, where the existing yield signs are located at, at the
intersection of Holton and W 2nd Street.
25-11> Request to install a “Deaf Child” sign on N Pearl Street in between E Grove Street and E
Losey Street. (Ward 5, Ald. Acerra)
A request was made by a resident along N Pearl Street to install a “Deaf Child” sign.
As per IDOT in 2011, a statement was released discouraging the installation of children
warning signs, stating that children warning signs:
o Do not describe where the child might be
o Has no legal meaning
o Provides parents and children with a false sense of security
o Are often left in place after the child is grown or moved away
o Lack established procedures for engineering judgement or study
o Have proven ineffective
The Committee discussed that with IDOT releasing the statement discouraging any
children warning signs, it was recommended to not install the sign.
Recommendation: No change
25-12> Request to prohibit parking along Florence Avenue from E Fremont Street to Fifer
Street. (Ward 1, Ald. Mangieri)
A request was made by a resident to prohibit parking along both sides of Florence
Avenue from E Fremont Street to Fifer Street.
From last TAC Meeting, it was recommended to put up a “No Parking” sign on the east
side of Florence Avenue near the intersection of E Fremont, which has been installed.
_________________________________________________________________________________________________________________________________________________________________________________________
As per Ordinance No. 95-1605, dated 1/3/95, from Fremont Street 75 feet north on the
west side of Florence Avenue, parking is prohibited.
Also, parking is prohibited along the east side of Florence Avenue from Losey Street to
Walsh Avenue.
Florence Avenue from E Fremont Street to Fifer Street is approximately 20 feet wide
The City bus route travels along Florence Ave. The Galesburg Transit Manager has
stated along Florence Avenue for the Blue Route, there is little to no ridership. He is
reviewing the option to modify the route.
A parking survey was sent to all 14 residents along Florence Avenue from E Fremont
Street to Fifer Street. We received 4 responses back: 3 residents prefer keeping the
parking as it is and 1 resident wants to prohibit the parking on both sides of the street.
The Committee discussed that with the City Transit looking into amending the bus
route and residents preferring the parking as it is at this location, it was agreed to keep
the parking the same.
Recommendation: No change
25-13> Request to add a crosswalk on W Carl Sandburg Drive in front of Hollow Tree
Apartments and the YMCA. (Ward 7, Ald. Cheesman)
A request was made by a resident to add a crosswalk in front of Hollow Tree Apartments
and the YMCA on W Carl Sandburg Drive.
The MUTCD states, Crosswalk markings shall be provided at legally established
crosswalks at non-intersection locations. Guidance: The installation of other traffic
control devices and other measures designed to reduce traffic speeds, shorten crossing
distances, enhance driver awareness of the crossing, and/or provide active warning of
pedestrian presence, should be considered in addition to a new marked crosswalk and
signs across an uncontrolled roadway where any of the following conditions exist:
A. The roadway has four or more lanes of travel without a raised median or
pedestrian refuge island and an ADT of 12,000 vehicles per day or greater. There
are four lanes of travel on W Carl Sandburg Drive. A traffic study has not been
conducted for this area.
B. The roadway has four or more lanes of travel with a raised median or pedestrian
refuge island and an ADT of 15,000 vehicles per day or greater. There are four
lanes of travel on W Carl Sandburg Drive. A traffic study has not been conducted
for this area.
C. The posted speed limit is 40 mph or greater. The speed along this road is 40 mph.
D. A crash study reveals that multiple-threat crashes are the predominant crash type
on a multi-lane approach. From 1250 to 1670 W Carl Sandburg Dr, there have
been 10 accidents within the past 5 years, one accident involving a pedestrian.
E. When adequate visibility cannot be provided by parking prohibitions. There is
adequate visibility in this area.
The Committee discussed looking into the design of a crosswalk at this location and
_________________________________________________________________________________________________________________________________________________________________________________________
investigating the costs. This will be further studied and brought back to a future TAC
Meeting.
Recommendation: Further study
25-14> Request to add a stop sign or speed bump to Galesburg Parking Lot “A” after the
handicap ramp. (Ward 5, Ald. Acerra)
A request was made by a resident to install a stop sign or speed bump at the drive aisle in
the parking lot after the handicap ramp.
The resident stated that they had taken their handicapped child down the ramp, heading
towards the parking lot, and the building/ramp area blocked their view of oncoming
traffic. They were almost hit by a car.
ADA Standards state, “accessible routes that cross or overlap vehicular ways are not
required to be marked as a crossing.”
The Committee discussed the handicap ramp blocking the view of oncoming traffic
traveling from west to east in this parking lot poses a safety concern and it was
recommended to install a speed bump to the west of the ramp.
Recommendation: Install a speed bump to the west of the handicap ramp.
25-15> Request to address speeding concerns on Harrison Street and install speed bumps or
another measure to slow down vehicles. (Ward 1, Ald. Mangieri)
A request was made by a resident to address speeding concerns on Harrison Street and
install speed bumps or another measure to slow down vehicles.
The resident stated that the school zone signs are not being followed or enforced. Also,
he stated when a train is at the E Fremont railroad crossing, all the vehicles re-route
through Harrison Street and the vehicles significantly speed.
Currently, there is a Regional Office of Education along Harrison Street. Speaking with
the staff at this location, they said they do have students attend Monday through Friday
for the RAES Alternative School. The students that attend are middle school and high
school students.
At the intersection of Losey Street and Harrison Street, there is a 30 mph speed limit
sign, then heading north right before the Regional Office of Education, the speed limit
changes to 20 mph when children are present as the school zone.
At the August 2022 TAC Meeting, there was a request to improve school signage, but
was determined that due to the building no longer being a grade school that signage
would not be needed and it was not recommended to implement a school zone speed
limit at this location.
Speed data was collected between 11/6/25 and 11/13/25. The data showed that the
85th percentile speed is 36 mph.
_________________________________________________________________________________________________________________________________________________________________________________________
Approximately 1,704 of the 3,423 vehicles counted (49.8%) were traveling in excess of
30 mph.
Approximately 3,184 of the 3,423 vehicles counted (93.0%) were traveling in excess of
20 mph.
The Committee discussed and recommended placing the radar feedback trailer on
Harrison Street and increasing police enforcement.
Recommendation: Place radar feedback trailer and increase police enforcement along Harrison
Street.
25-16> Request to install a stop sign at the T-intersection of Bateman Street and E Dayton
Street. (Ward 1, Ald. Mangieri)
A request was made by a resident to install a stop sign at the intersection of Bateman
Street and E Dayton Street.
Currently, the intersection of Bateman Street and E Dayton Street is a T-intersection with
no traffic control signage.
As per the MUTCD, stop control on the minor-road approach or approaches to an
intersection should be considered when engineering judgment indicates that one or more
of the following conditions exist:
A. A restricted view exists that requires road users to stop in order to adequately
observe conflicting traffic on the through street or highway. There is not a
restricted view at this intersection.
B. Crash records indicate that:
1. For a four-leg intersection, there are three or more reported crashes in a
12-month period or six or more reported crashes in a 36-month period.
The crashes should be susceptible to correction by installation of minor-
road stop control. Not applicable.
2. For a three-leg intersection, there are three or more reported crashes in
a 12-month period or five or more reported crashes in a 36-month period.
The crashes should be susceptible to correction by installation of minor-
road stop control. There has been 1 crash in a 5-year period at E Dayton
Street and Bateman Street intersection.
C. The intersection is of a lower functional classification road with a higher
functional classification road. Bateman Street and E Dayton Street are both
considered local roads.
D. Conditions that previously supported the installation of all-way stop control no
longer exist. There were no previous conditions to support installation of all-way
stop control.
The Committee discussed and recommended that as per the MUTCD, the stop sign is not
warranted, so there should be no change.
Recommendation: No change
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JO/JP Page 1 of 2
City Council Meeting
Agenda Item Overview
December 1, 2025
AGENDA ITEM: Approval of the 2026 budget and classification, and salary schedule
SUMMARY RECOMMENDATION: The City Manager, Finance Director, and Director of Human
Resources recommend approval of the attached 2026 Budget and 2026 Classification and Salary
Schedule for City employees.
BACKGROUND: The budget document is the result of a complex set of tasks, including strategic
planning, assessing the City’s financial condition, developing assumptions, estimating costs,
assessing needs, and developing goals and objectives that will meet these needs. Citizens, elected
officials, and staff all play a vital role in preparing the many components of the budget throughout
the current year. Although the City Manager is responsible for preparing and recommending a
budget, the City Council determines the final budget document and the allocation of resources it
represents.
Per State Statutes, a public hearing was held prior to the final adoption of the December 31, 2026
Budget on November 17, 2025. The budget is on display at the Galesburg Public Library and the
City Clerk’s Office at City Hall. A copy may also be found on the City’s website,
www.ci.galesburg.il.us.
The attached 2026 Classification and Salary Schedule reflects the following changes:
•Four (4) percent cost-of-living adjustment for AFSCME, IAFF, PSEO, and Exempt & NRH
employees.
•The creation of the Public Works Operations Manager and Park Foreman positions.
•Reclassification of the Transit Dispatcher position from 7A to 9A.
•Reclassification of the Water Meter Shop Foreman position from 18A to 19A.
BUDGET IMPACT: All Classification and Salary Schedule changes are consistent with the 2026
budget scheduled for approval. The annual budget sets the legal spending limits for the
December 31, 2026, fiscal year. The final 2026 budget is as follows:
Revenues Expenditures Use of Fund Balance/Other
All Funds $86,252,220 $89,823,275 $6,092,070
General Fund $32,938,080 $33,088,465 $150,385
25-4080
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JO/JP Page 2 of 2
SUPPORTING DOCUMENTS:
1. Fiscal Year 2026 Budget
2. 2026 Classification and Salary Schedule for City Employees
3. Public Works Operations Manager Job Description
4. Park Foreman Job Description
Fund/Division
Fund/
Division
Number 2026 Revenues
Use from Other
Sources
2026
Expenditures
General Fund 001
City Council 105 162,685
City Manager 110 524,520
City Clerk 115 429,625
Human Resources/Benefits 120 263,845
Legal 145 229,990
Contracts and Subsidies 160 2,699,960
Finance 205 1,043,620
Management Information Systems 207 659,975
Building & Grounds 304 612,925
Planning 305 247,570
Inspections 306 1,020,240
Engineering 410 718,965
Fleet Services 445 612,580
Street and Bridge Maintenance 450 2,121,085
Fire and Police Commission 505 29,760
Police 510 9,852,810
School Crossing Guard 525 172,570
Communications and Records 550 2,799,080
Fire 605 8,878,585
Emergency Services 630 8,075
GENERAL FUND 32,938,080 150,385 33,088,465
SPECIAL REVENUE FUNDS
Motor Fuel Tax 011 1,484,585 - 1,355,000
Community Improvements/Infrastructure 012 1,345,390 - 1,311,110
Grants 013 7,996,900 - 7,996,900
City Gas Tax 014 631,370 23,475 654,845
Federal Special Enforcement 015 1,720 - 0
Special Enforcements 016 19,830 31,500 51,330
ETSB 017 152,010 - 152,010
Storm Water Utility 018 809,885 535,830 1,345,715
Park Fund 019
Park & Recreation Administration 1905 2,419,360
Park Operation and Maintenance 1915 701,375
Golf Course 1920 986,485
Allison Campground 1925 98,530
Lake Storey Beach 1930 84,255
Lake Storey Pavilion 1935 113,105
Recreation Special Programs 1940 230,315
Lakeside Recreation Facility 1945 97,085
Lakeside Water Park 1950 320,170
Hawthorne Pool 1955 140,995
City of Galesburg 2026 Budget Fund Summary
Fund/Division
Fund/
Division
Number 2026 Revenues
Use from Other
Sources
2026
Expenditures
City of Galesburg 2026 Budget Fund Summary
Hawthorne Gymnasium 1960 52,640
Maintenance of Linwood Cemetery 1965 210,380
Forestry 1975 414,040
Park Fund 5,742,585 126,150 5,868,735
Airport Fund 020 378,290 - 378,290
Foreign Fire 021 67,810 - 67,785
Property Redevelopment 023 865,840 288,215 1,154,055
Economic Development 024 1,474,605 369,035 1,843,640
CDBG Repayment 025 26,860 - 0
UDAG Repayment 026 49,785 634,195 683,980
Public Transportation Services 030
Handivan 320 1,299,685
Bus Subsidy 370 1,777,950
3,077,635 - 3,077,635
Public Transportation Projects 032 11,085 - 8,000
Total Special Revenue Funds 24,136,185 2,008,400 25,949,030
DEBT SERVICE FUNDS
2016 GO Bond Debt Service 043 653,415 - 653,415
2023 GO Bond Debt 044 718,700 - 718,700
2013A Seminary Street Business District 047 122,080 - 122,080
Total Debt Service Funds 1,494,195 - 1,494,195
CAPITAL PROJECT FUNDS
TIF IV 049 419,925 97,805 517,730
TIF V 050 10,800 - 0
Player Fees 051 3,385 - 2,400
2023 GO Bond Capital Expense 052 101,540 2,540,460 2,642,000
Building Repair & Maintenance 053 475,725 545,345 1,021,070
Planning Fund 054 169,215 626,785 796,000
TIF VI 055 82,970 - 0
Computer Replacement 057 320,535 - 279,370
Vehicle Replacement 058 986,855 - 667,700
Utility Tax Capital Projects 059 1,640,865 4,655 1,645,520
Seminary Street Business District 060 71,855 - 70,450
Total Capital Project Funds 4,283,670 3,815,050 7,642,240
ENTERPRISE FUNDS
Water Operations 061 8,474,375 - 7,528,050
Refuse 067 3,614,585 505 3,615,090
Total Enterprise Funds 12,088,960 505 11,143,140
Fund/Division
Fund/
Division
Number 2026 Revenues
Use from Other
Sources
2026
Expenditures
City of Galesburg 2026 Budget Fund Summary
INTERNAL SERVICE FUNDS
Retiree Health 073 1,152,930 - 1,152,930
Employee Health 074 6,212,920 - 5,377,415
Risk Management 078 1,332,965 117,730 1,450,695
Total Internal Service Funds 8,698,815 117,730 7,981,040
TRUST/PENSION FUNDS
OPEB Trust 085 149,820 - 149,820
Total Trust/Pension Funds 149,820 - 149,820
PERMANENT FUNDS
Linwood Cemetery 088 1,875 - 1,875
East Linwood Cemetery 089 27,020 - 13,700
Total Permanent Funds 28,895 - 15,575
COMPONENT UNIT
Galesburg Public Library 900 2,359,770 - 2,359,770
Galesburg Library Working Cash 905 33,830 - 0
Galesburg Library Long Term Capital 915 - - 0
Capital Improvement/Development 918 40,000 - 0
Total Component Unit 2,433,600 - 2,359,770
Grand Total - All Funds 86,252,220$ 6,092,070$ 89,823,275$
Page Group
2 AFSCME
3 Police
4 Fire
5 Exempt
6 Non-Represented Hourly
7 Temporary, Seasonal, Part Time, Other
Table of Contents
City of Galesburg, IL
Classification & Salary Schedule
Approved by City Council on December 1, 2025
Effective January 1, 2026
1/1/2026
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
7A 16.01 16.40 16.81 17.23 17.67 18.11 18.56 19.02 19.49 19.99 20.49
9 A 17.66 18.09 18.55 19.02 19.49 19.98 20.48 21.00 21.53 22.05 22.60
10 A 18.55 19.02 19.49 19.98 20.48 21.00 21.53 22.05 22.60 23.14 23.71
11 A 19.47 19.96 20.46 20.98 21.49 22.02 22.56 23.13 23.70 24.30 24.92
12 A 20.45 20.97 21.48 22.01 22.55 23.11 23.69 24.29 24.91 25.53 26.17
13 A 21.47 22.00 22.54 23.10 23.68 24.25 24.88 25.50 26.15 26.79 27.48
14 A 22.53 23.09 23.65 24.24 24.86 25.49 26.14 26.78 27.47 28.13 28.84
15 A 23.64 24.23 24.85 25.47 26.12 26.77 27.44 28.12 28.81 29.53 30.28
16 A 24.84 25.46 26.11 26.75 27.42 28.10 28.79 29.52 30.27 31.02 31.79
18 A 27.38 28.07 28.76 29.48 30.24 30.99 31.75 32.54 33.36 34.18 35.07
19 A 28.75 29.47 30.22 30.97 31.73 32.52 33.34 34.17 35.05 35.90 36.81
20 A 30.22 30.97 31.73 32.52 33.34 34.17 35.05 35.90 36.81 37.73 38.68
Pay Ranges and Classification Titles Pay Ranges and Classification Titles
Range Title Range Title
7 A 15 A Communications Dispatcher/Clerk II
Secretary I Engineering Technician I
Transit Dispatcher Maintenance Worker
Handivan Driver Community Service Supervisor
Public Safety Clerk Heavy Equipment Operator
Transit Clerk PSB IS Tech
Account Clerk I Transit Technician
Bus Driver Crew Foreman
Custodian II Engineering Technician II
Recreation Activity Specialist Mechanic
Relief Driver Park Foreman
13 A Junior Accountant Water Meter Shop Foreman
Information Systems Technician 20 A Transit Shop Foreman
Utility Maintenance
Community Service Officer
Property Compliance Officer
Employees represented by the American Federation of
State County & Municipal Employees Local 1173
Custodian I
16 A9 A
11 A
12 A
14 A
18 A
19 A
1/1/2026
Range Step A Step B Step C Step D Step E
19 P 32.57 35.08 37.77 38.88 40.40
Years 1-2 3-4 5-7 8-9 10+
Range Title
19 P (hourly base wage)Police Patrol Officer
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
22 EXP 74,017.59 75,859.74 77,762.26 79,694.99 81,688.12 83,741.67 85,825.38 87,969.49 90,174.03 92,408.74 94,734.06
24 EXP 81,325.75 83,349.06 85,432.80 87,576.91 89,751.23 92,016.15 94,311.28 96,666.82 99,082.72 101,559.02 104,095.74
28 EXP 98,551.18 101,014.96 103,540.33 106,128.85 108,782.07 111,501.60 114,289.17 117,146.38 120,075.02 123,076.91 126,153.82
32 EXP 119,074.39 122,033.92 125,114.18 128,224.69 131,425.78 134,717.45 138,099.74 141,542.43 145,075.69 148,702.59 152,420.17
Pay Ranges and Classification Titles
Range
22 EXP
24 EXP
28 EXP
32 EXP
Police Lieutenant
Police Deputy Chief
Police Chief
Sworn Employees in the Galesburg Police Department
Personnel Represented by the Public Safety Employees' Organization
Pay Ranges and Classification Titles
Sworn Exempt Personnel in the Galesburg Police Department
Title
Police Sergeant
1/1/2026
Range Step A Step B Step C Step D Step E Step F Step G
19 F (80)*29.69 31.17 32.67 34.38 36.08 37.90 39.81
19 F (106)21.86 22.95 24.10 25.30 26.56 27.86 29.29
21 F (80)*32.73 34.38 36.08 37.90 39.81 41.79 43.87
21 F (106)N/A N/A N/A N/A N/A 30.75 32.29
24 F (106)N/A N/A N/A N/A N/A N/A 37.39
*includes 2.5% staff position incentive
Pay Ranges and Classification Titles
Range Title
19 F (80)
19 F (106)
21 F (80)
21 F (106)
24 F (106)
Note: For the ranges above, Step F requires a Fire Science Certificate and Step G an Associate Degree in Fire Science
Sworn Exempt Personnel in the Galesburg Fire Department
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
27 EX 89,492.81 91,709.95 94,013.50 96,374.64 98,764.57 101,240.88 103,774.80 106,366.26 109,015.36 111,750.85 114,543.87
31 EX 108,065.14 110,771.81 113,536.07 116,357.92 119,294.92 122,260.75 125,312.95 128,451.53 131,676.49 134,959.05 138,327.98
Pay Ranges and Classification Titles
Range Title
27 EX
31 EX
Fire Battalion Chief (106)
Fire Deputy Chief
Fire Chief
Sworn Employees in the Galesburg Fire Department
Sworn Personnel Represented by I.A.F.F. Local No. 555
Firefighter (80)
Firefighter (106)
Fire Captain (80)
Fire Captain (106)
City of Galesburg 2026 Classification Salary Schedule Page 4
1/1/2026
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
19 EX 61,360.73 62,915.64 64,470.49 66,083.00 67,753.08 69,423.15 71,179.61 72,936.06 74,778.89 76,650.52 78,550.96
20 EX 64,240.18 65,852.64 67,493.92 69,192.78 70,920.45 72,676.91 74,490.96 76,362.57 78,263.02 80,221.01 82,236.63
21 EX 67,407.55 69,077.61 70,805.26 72,590.53 74,404.54 76,247.41 78,176.62 80,105.83 82,121.47 84,165.83 86,267.82
22 EX 70,574.91 72,331.39 74,145.41 75,988.26 77,888.68 79,846.71 81,833.49 83,877.89 85,979.89 88,110.66 90,327.82
23 EX 73,972.67 75,815.50 77,715.90 79,645.13 81,631.93 83,676.35 85,778.33 87,909.12 90,126.26 92,372.21 94,675.78
24 EX 77,543.16 79,472.37 81,459.18 83,503.57 85,576.76 87,736.33 89,924.70 92,170.69 94,474.22 96,835.35 99,254.08
25 EX 81,420.32 83,445.98 85,532.14 87,678.75 89,855.59 92,123.15 94,420.93 96,779.21 99,197.92 101,677.11 104,216.79
26 EX 85,231.24 87,362.02 89,550.39 91,767.54 94,071.08 96,432.22 98,822.15 101,298.48 103,832.37 106,423.88 109,101.75
27 EX 89,492.81 91,709.95 94,013.50 96,374.64 98,764.57 101,240.88 103,774.80 106,366.26 109,015.36 111,750.85 114,543.87
28 EX 93,967.41 96,316.58 98,724.51 101,192.61 103,722.43 106,315.49 108,973.38 111,697.70 114,490.14 117,352.39 120,286.20
29 EX 98,280.82 100,739.86 103,239.23 105,819.18 108,479.77 111,180.69 113,962.22 116,784.06 119,726.85 122,709.93 125,773.65
30 EX 103,194.85 105,776.87 108,401.19 111,110.15 113,903.78 116,739.73 119,660.32 122,623.27 125,713.19 128,845.45 132,062.35
31 EX 108,065.14 110,771.81 113,536.07 116,357.92 119,294.92 122,260.75 125,312.95 128,451.53 131,676.49 134,959.05 138,327.98
32 EX 113,536.05 116,357.92 119,294.92 122,260.75 125,312.95 128,451.53 131,676.49 134,959.05 138,327.98 141,786.20 145,330.86
33 EX 119,212.85 122,175.83 125,259.68 128,373.78 131,578.61 134,874.12 138,260.34 141,707.00 145,244.38 148,875.50 152,597.39
34 EX 124,836.40 127,950.51 131,155.33 134,396.37 137,867.27 141,223.26 144,760.66 148,388.73 152,107.51 155,886.78 159,786.97
35 EX 131,078.23 134,348.04 137,713.10 141,116.18 144,760.64 148,284.43 151,998.69 155,808.17 159,712.88 163,681.13 167,776.33
Pay Ranges and Classification Titles Pay Ranges and Classification Titles
Range Title Range Title
Administrative Services Manager
Executive Assistant Benefits & Risk Manager
Staff Accountant Code Compliance Supervisor
General Inspector Grants & Programming Coordinator
Golf Professional Park Superintendent
Purchasing Agent Assistant Finance Director
Recreation Supervisor IT Manager
Associate Planner Project Manager II
9-1-1 Coordinator Transit Manager
Garage Superintendent 27 EX Senior Systems Administrator & Security Manager
Junior Systems Adminstrator Water Superintendent
PSB Junior Systems Administrator 29 EX Director of Parks and Recreation
Transit Operations Supervisor 30 EX Public Works Operations Manager
GIS Analyst Assistant City Manager & Director of Engagement/Public Information Officer (PIO)
Human Resource Generalist City Engineer
Project Manager I Director of Community Development
Director of Finance
Director of Human Resources
Director of Information Systems
32 EX City Attorney
35 EX Director of Public Works
31 EX
Exempt Salaried Personnel (EX)
19 EX
Deputy City Clerk
20 EX
24 EX
26 EX
22 EX
23 EX
1/1/2026
Range Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Step K
15 NRH 24.45 25.08 25.69 26.34 27.00 27.66 28.38 29.09 29.82 30.56 31.31
19 NRH 29.50 30.24 31.00 31.78 32.56 33.38 34.22 35.08 39.95 36.84 37.77
20 NRH 30.89 31.67 32.45 33.25 34.08 34.94 35.81 36.72 37.65 38.59 39.55
21 NRH 32.41 33.21 34.05 34.90 35.77 36.68 37.61 38.55 39.46 40.46 41.49
Pay Ranges and Classification Titles
Range
Secretary II
Transit Assistant
Greenkeeper
Water Lab Supervisor
Arborist
Water Distribution Supervisor
Water Operations Supervisor
Water Production Supervisor
Maintenance Supervisor
Traffic Supervisor21 NRH
Non-Represented Hourly (NRH) Overtime Eligible
Title
15 NRH
19 NRH
20 NRH
1/1/2026 Temporary, Seasonal and Part-Time Hourly Employees Other Positions
Range Step A Step B Step C Step D Step E Step F Title Annual Salary
1 TT 13.00 n/a n/a n/a n/a n/a Board of Fire & Police Chairman $660.00
1 T 15.00 n/a n/a n/a n/a n/a Board of Fire & Police Commissioners $300.00
3 T 15.00 15.50 16.00 16.50 n/a n/a
4 T 16.00 16.50 17.00 17.50 18.00 n/a Weekly Stipend
5 T 17.00 17.50 18.00 18.50 19.00 19.50 $100.00
6 T 18.50 19.00 19.50 20.00 20.50 21.00
7 T 19.50 20.00 20.50 21.00 21.50 22.00
Range Title Range
Building Attendant Administrative Assistant
Clerk Campground Attendant
Data Entry Clerk Community Serv Officer
Maintenance Worker Equipment Operator
School Crossing Guard ETSB Assistant
Concessions Food Manager
Intern Head Lifeguard/WSI
Maintenance Worker Intern
Recreation Attendant Property Compliance Officer
Scorekeepers Project Specialist
Summer Camp Counselor Public Safety Data Entry Clerk
Tennis Instructor Recreation Specialist
Water Plant Maintenance School Crossing Guard Supervisor
Account Clerk Special Projects Coordinator
Building Attendant Specialist Instructor
Clerk Sports Instructor
Crew Supervisor Transit Building Services Worker
Custodian Transit Dispatcher
Data Entry Clerk Water Collection Clerk
Engineering Aide Water Safety Instructor
Equipment Operator Building Services Worker
Golf Starter/Marshall Handivan Driver
Head Crossing Guard Recreation Coordinator
Lifeguard/Swim Instructor Bus Driver
School Crossing Guard Relief Driver
Wading Pool Maintenance
6 T
7 T
4T
College Intern
Pay Ranges and Classification Titles
Title
1 TT
Teen
Range
3 T
5 T
DATE: October 2025
POSITION: Public Works Operations Manager
DEPARTMENT: Public Works
REPORTS TO: Director of Public Works
PAY RANGE: 30 EX
GENERAL DESCRIPTION
Under the direction of the Director of Public Works, this position serves as the Chief of
Operations for the Public Works Department, manages, supervises, and coordinates assigned
programs and activities within the Public Works Department, including Streets and Bridge,
Traffic and Signage; coordinates assigned activities with other departments, divisions, and
outside agencies; acts as a backup for the personnel management and administrative duties
of the water superintendent and garage superintendent, and provides administrative support
to the Director of Public Works.
This position plays a key role in the Public Works leadership team, contributing to strategic
initiatives, including, but not limited to, Public Works projects, planning, personnel
management, labor relations, safety, and budgeting.
ESSENTIAL FUNCTIONS
Assists the Public Works Director in directing the activities and staff of the maintenance
operations within Public Works and may act as Director in his/her absence.
Assigns and supervises work activities of the Streets and Traffic Division.
Provide and coordinate training for Public Works employees.
Provide administrative and fiscal direction to the Public Works Department. This includes
program planning and management, budget preparation, approving expenditures , and
personnel administration.
Provide performance feedback for Public Works employees.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and
procedures; recommend, within department policy, appropriate service and staffing levels.
Serves as the City’s Safety Officer and establishes and administers safety training programs
in cooperation with the Department’s supervisors and other Departments.
Assist in developing long-term capital improvement programs for the Public Works
Department in cooperation with the Public Works Director, City Engineer, Water
Superintendent, and Garage Superintendent for roadways, bridges, storm sewers, water
infrastructure, buildings, and equipment.
Assist in the development of maintenance schedules, work plans, and standard operating
procedures.
Respond to and manage public inquiries and requests, and resolve complaints.
Oversee snow removal operations and plan and execute responses to emergency situations
such as severe weather incidents.
Coordinate usage of the Motor Fuel Tax (MFT) in regard to staffing, tracking, and contract
requirements.
Ensure compliance with grant requirements and applicable laws.
Provide assistance to the Director of Public Works, including planning, developing, and
executing special projects.
Develop and maintain effective working relationships with state and federal agencies,
council, staff, employees, and the general public.
Remains on 24-hour call in the event of emergencies.
EDUCATION
Associate's degree in civil engineering technology, pre-engineering, or related field, PLUS five years’
experience in civil engineering, roadway construction and maintenance, traffic operations, and
public works, including supervisory experience, OR seven to ten years of progressive experience in
Public Works or a related field.
WORK EXPERIENCE REQUIRED
Five to seven years of related experience is desirable.
Working knowledge of Public Works Department operations and procedures.
Working knowledge of the relevant government and/or community institutions,
organizations, procedures, and processes.
Working knowledge of pertinent federal, state, and local regulations.
Experience supervising and working with both represented and non-represented personnel.
Experience with budgeting, Union negotiations, and long-term planning.
PERSONAL QUALIFICATIONS AND ABILITY
Ability to communicate effectively through oral presentations and written memorandums.
Ability to establish and maintain working relationships with other employees and the
public.
Thorough knowledge of managerial/budgetary concepts, theories, practices, and principles.
Thorough knowledge of labor/management relationship concepts and adequate
interpersonal skills to ensure positive application of those concepts.
Ability to plan, assign, direct, and supervise employees.
Ability to function effectively under stress.
LICENSES AND CERTIFICATIONS
Possession or ability to obtain a valid Illinois driver's license.
PHYSICAL DEMANDS
This position is primarily sedentary in nature. Incumbents may exert up to 10 lbs. of force
occasionally and a negligible amount of force frequently lift, carry, push, pull, or otherwise move
objects, including the human body. Incumbents are usually seated, but may also walk, stand, bend,
stoop, reach, handle, and finger for brief periods of time. Environmental conditions are typical of
those found in a conventional office setting. Must be able to talk and hear.
This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position
and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is
not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of
employees under his or her supervision. The use of a particular expression or illustration describing the duties shall not
be held to exclude other duties not mentioned that are of a similar kind or level of difficulty .
________________________________________________________________________________________________________________
This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as
declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right
of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration
describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
GENERAL DESCRIPTION
Responsible for supervising the daily operations of maintenance personnel and related
functions. Acts as a liaison between division employees and the superintendent.
ESSENTIAL FUNCTIONS
Assigns and supervises work activities of personnel, review project progress and completion, oversees
heavy equipment operations, prepares time/payroll sheets, maintains all pertinent records.
Responsible for the daily maintenance and repair of City Parks property, equipment facilities and
buildings.
Supervises maintenance and repair of Park operation/facilities and snow removal operations, both in
the City and the Airport.
Prepares City Parks grounds for special events.
Responsible for preparing for and coordinating Airport hangar inspections and rental agreements.
Responsible for training of personnel on the use of equipment and safety related information.
Remains on 24-hour call in the event of emergencies.
Other duties as may be assigned.
EDUCATION AND EXPERIENCE
High school diploma required.
Four to five years related experience is desirable.
KNOWLEDGE, SKILLS AND ABILITIES
Extensive knowledge of safety procedures necessary to insure the safety of the public, employees, and
equipment while performing duties in the care, operation, and maintenance of the assigned job.
DATE: November 2025
POSITION TITLE: Park Foreman
DEPARTMENT: Parks & Recreation
REPORTS TO: Director of Parks & Recreation
SALARY RANGE: 19A
________________________________________________________________________________________________________________
This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of this position and shall not be construed as
declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right
of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration
describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
Extensive knowledge of materials, methods, and techniques commonly used in maintenance activities.
Working knowledge of horticulture, as it relates to the planting and care of trees, shrubs, and park
vegetation.
To plan and supervise the work of unskilled, semi-skilled, and/or skilled workers performing various
activities.
To plan, layout and read blueprints/drawings.
To perform physical labor.
To identify problem areas and recommend corrective measures.
To establish and maintain working relationships with employees and general public.
Speak, read, and write English clearly.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Valid Commercial Driver’s License (class B with air brake endorsement).
Valid Pesticide Commercial Operator Sprayer License, or ability to obtain within twelve (12)
months of hire.
PHYSICAL DEMANDS
Ability to perform heavy to very heavy manual work and heavy lifting; lift minimum of 50 pounds.
Work outside in various temperature and climate conditions for both short and extended periods of
time.
WORK ENVIROMENT
Equipment used may produce loud noises.
Work is predominantly outside.
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JP Page 1 of 1
City Council Meeting
Agenda Item Overview
December 1, 2025
AGENDA ITEM: Memorandum of Agreement (MOA) between the City of Galesburg and the
American Federation of State, County, and Municipal Employees (AFSCME).
SUMMARY RECOMMENDATION: The City Manager, City Attorney, Police Chief, and HR
Director recommend that the City Council approve the Memorandum of Agreement with
AFSCME.
BACKGROUND: The provisions of the MOA between the City of Galesburg and AFSCME
include implementation of a 12-hour work schedule for PSB Dispatchers for a trial period of
eight (8) months, successful resolution of all pending grievances, and creation or
reclassification of the positions of Transit Dispatcher, Water Meter Shop Foreman, and Park
Foreman. This new trial basis schedule will mirror the schedule currently utilized by the Police
Officers, commonly referred to as a “Pittman Schedule”.
BUDGET IMPACT: An increase in scheduled overtime is required for the implementation of
the 12-hour work schedule, which is included in the 2026 budget. Creation of the Park
Foreman position and reclassification of the Transit Dispatcher and Water Meter Shop
Foreman are included in the 2026 budget.
SUPPORTING DOCUMENTS:
1.MOA
25-4081
MEMORANDUM OF AGREEMENT (“MOA”)
by and between The City of Galesburg (“City”) and
AFSCME Local 1173 / District Council 31 (“Union”)
1. The City and the Union are parties to a Collective Bargaining Agreement, dated
June 3, 2024 through December 31, 2026 (“CBA”). This MOA will become effective as of the
date the MOA is signed by both the City and the Union and approved by the City’s corporate
authorities (“Effective Date”). All other provisions of the CBA shall remain in full force and effect
except as set forth in this MOA.
2. The City and the Union previously agreed to engage in midterm negotiations, not
to begin before June 1, 2024, and agreed to bargain over the potential of transitioning
Communications Dispatcher/Clerk IIs (“PSB Dispatchers”) to twelve-hour shifts, updating
certain pay classifications, and clarifying the application of paid time off as satisfaction of the
Illinois Paid Leave for All Workers Act (“PLAWA”).
3. The Union previously advanced grievances (the “Emergency Snow Pickup
Grievances”), initially dated February 25, 2025 and filed by Steve Erickson, Jack Erickson, Paul
Adams, Rich Neal, Ryan Brackett, Josh Derry, Jeff Markley, C. Fones, Z. Parmenter, J. Novak, J.
Blakewell, Leif Erickson, and C. Simmons (collectively, the “Streets / Parks and Recreation
Grievants”), to arbitration under Section 5.4 of the CBA. The City and Union previously agreed
to hold the Emergency Snow Pickup Grievances in abeyance while the parties attempted to
resolve said grievances.
4. The Union also previously filed grievances (the “Water Department Grievances”),
initially dated January 27, 2025 and filed by Jeff Devena, Jesse Thornton, Derrick Chick, George
Brown, and Jeffrey Mackey (collectively, the “Streets / Parks and Recreation Grievants”). The
City issued a Step 3 Response to the Water Department Grievances; however, the Union did not
advance the Water Department Grievances to arbitration under Section 5.4 of the CBA.
5. After bargaining over the above-said items, the City and Union have agreed to this
MOA to resolve all outstanding CBA issues between the City and Union and all outstanding issues
related to the above-described grievances.
IS IT HEREBY AGREED AS FOLLOWS:
A. Twelve-Hour Shifts
1. Effective January 1, 2026, the City will implement a 12-hour work schedule,
commonly referred to as a “Pittman Schedule,” substantially as depicted in Attachment A, which
is attached and incorporated herein.
2. The City and Union agree that the City has only agreed to implement the above said
12-hour work schedule for PSB Dispatchers for a period of eight (8) months, expiring August 29,
2026 (the “Trial Period”). Upon the expiration of the Trial Period, the City may choose, in its sole
discretion, to return to 8-hour shifts, continue 12-hour shifts, or implement a hybrid schedule. The
City agrees to provide at least fourteen (14) days’ written notice prior to changing from the 12-
hour work schedule upon completion of the Trial Period and said notice may be provided prior to
the completion of the Trial Period. Upon said written notice, the City and Union agree to meet to
bargain over the effects of said change (e.g. shift staffing / scheduling). Notwithstanding the
foregoing, the City and Union agree to meet to discuss the 12-hour works schedule, and any
potential changes thereto, after six (6) months of the Trial Period. Regardless of whether the CBA
has expired pursuant to its terms or whether any negotiations have commenced on a successor
collective bargaining agreement between the City and the Union, the City may may choose to
return to 8-hour shifts, continue 12-hour shifts, or implement a hybrid schedule, as permitted by
this Paragraph.
3. The City shall have the right to amend the schedule depicted in Attachment A, as it
deems necessary in its sole discretion, and to provide affected employee’s fourteen (14) days’
notice of such changes, unless said notice is impracticable or is not otherwise required by the CBA;
provided, however, that the City shall make good faith efforts during the Trial Period to implement
the 12-hour work schedule. The City reserves the right to staff the platoons set forth in Attachment
A as it deems appropriate and in the best interests of the City.
4. During the Trial Period, an employee in the position of Communications
Dispatcher/Clerk II assigned to the Dispatch Room will receive twenty dollars ($20) for each
twenty-four (24) hour period they are on designated standby. This Paragraph 4 only applies to
employees in the position of Communications Dispatcher/Clerk II assigned to the Dispatch Room,
and Section 7.6 of the CBA shall not apply to said employees. The twenty-four (24) hour period
shall be 7:00 p.m. – 6:59 p.m. or 7:00 a.m. – 6:59 a.m., depending on the employee’s regularly
assigned shift. This standby pay shall be in addition to any overtime pay. An employee on standby
status must remain within the residency limit established in Article XIX of this Agreement and
must be able to respond to a call-in within thirty (30) minutes of having received the call. The City
reserves the right to schedule an employee's standby and to make changes in the standby schedule,
as well as the above-defined twenty-four (24) hour period, regardless of any Pre-Planned Standby
Schedule or Emergency Standby List. The standby schedule for the employees may consist of a
Pre-Planned Standby Schedule and an Emergency Standby List, which may be implemented as
follows:
(a) The Pre-Planned Standby Schedule will be completed on a monthly basis where each
platoon will pre-plan volunteered standby dates for each platoon member throughout
the entire oncoming month regardless of the determined need, or knowledge of the need
for a standby employee for those dates.
(b) The Pre-Planned Standby Schedule will be filled starting with the most-senior
employee on each platoon picking a date for volunteer standby and will continue in
order of seniority (highest to lowest). This will continue for two rounds (of the complete
roster picking volunteer standby dates), and each employee will pick to voluntarily be
available for standby on at least one “weekend date” (Friday, Saturday, or Sunday) after
the two rounds of choosing.
(c) If a third round of volunteer picks are needed to fill the Pre-Planned Standby Schedule
for the oncoming month, then the third round will start in reverse senior order (lowest
to highest).
(d) The Emergency Standby List will be a separate standby list that refers to emergency
standby status designation that was not already scheduled by the Pre-Planned Standby
Schedule.
(e) If there are no volunteers for the emergency standby, then an employee will be assigned
to standby status by the Chief or their designee based on the Emergency Standby List.
The employee with the least amount of seniority for each platoon will begin the list
with the subsequent employees on each respective list being listed in seniority order
(lowest to highest).
(f) Once a employee is designated to standby status from the Emergency Standby List,
said employee will then move to the bottom of the list. Any employee who volunteers
and works an Emergency Standby shift will be moved to the bottom of the Emergency
Standby List.
5. Effective upon the full execution of this MOA, the following provisions of the CBA
are amended in their entirety to state set forth below in this subsection. The parties will cooperate
to execute an amended CBA incorporating the provisions of this subsection.
SECTION 7.2 – NORMAL WORKWEEK/WORKDAY
Except as provided elsewhere in this Agreement, the normal workweek shall consist
of forty (40) hours per departmental calendar week and such additional time as may,
from time to time, be required. The normal workweek shall consist of five (5) eight-
hour workdays in a seven-day period. For employees assigned to the position of
Communications Dispatcher/Clerk II, assigned to work in the dispatch room, and
who are assigned to a twelve (12) hour work shift, their work period shall be
fourteen (14) calendar days and shall consist of eighty-four (84) hours of regularly
scheduled work, and such additional time as may, from time to time, be required.
Time worked shall be defined as all time in pay status.
SECTION 7.3 – OVERTIME
Subject to the provisions of Section 7.3A, time and one-half the employee’s regular
rate of pay will be paid for all authorized time worked, as verified by the employee’s
supervisor, in excess of forty (40) hours in any one departmental calendar week or
in excess of eight (8) hours in any one day when such time is required to be worked
by the City, provided that daily overtime is not required to be paid when the work
schedule is adjusted by mutual agreement of the City and an employee to provide
for workdays in excess of eight (8) hours in the context of a forty (40) hour week.
For hours worked in excess of sixteen (16) hours in a 24-hour period, employees
shall be paid double time. The City shall compute overtime compensation on base
pay, longevity pay, and schooling pay educational incentive pay. Overtime pay will
be paid in the same pay period in which it is earned. Employees shall have the
option to receive pay or bank compensatory hours for all overtime earned within
the pay period. Employees may elect one of the following methods of payment for
overtime – payment, banking of hours or a combination of payment and banking.
EmployeesNotwithstanding the foregoing, employees assigned as Communications
Dispatcher/Clerk II’s and assigned to the Dispatch Room do not have the option to
bank compensatory hours for regularly scheduled work, and they shall be paid for
all regularly scheduled overtime hours worked within the pay period.
Employees, except for those assigned as a Communications Dispatcher/Clerk II as
set forth below, may accrue a maximum of two hundred and forty (240) hours of
compensatory time and may carry a balance forward to the next fiscal year.
Employees assigned as a Communications Dispatcher/Clerk II’s and assigned to the
Dispatch Room may accrue a maximum of one hundred and sixty (160) hours of
compensatory time and may carry a balance forward to the next fiscal year.
Employees may be paid for accumulated compensatory time at any time by
submitting the appropriately coded hours on their timesheets. After an employee
reaches an accumulation of two hundred and forty (240) hours, or one hundred and
sixty (160) hours (as applicable), the employee will be paid for all overtime worked
in excess of the two hundred and forty (240) hoursmaximum allowed for their
position. At termination of employment with the City for any reason, the employee
will be paid for all unused compensatory time at the current rate of pay.
SECTION 7.8 – REST PERIODS
All employees shall receive a fifteen (15) minute rest period during each four (4)
hour period. The rest period shall be granted by the supervisor as the supervisor
deems appropriate. During work beyond the normal eight (8) hour or twelve (12)
hour day, employees shall receive their breaks in the same intervals as described
above.
SECTION 7.9A – MEAL PERIODS
All employees shall be granted a twenty (20) minute, thirty (30) minute, or sixty
(60) minute non-paid meal period during each eight (8) hour work shift. Whenever
possible, this meal period shall be scheduled at the middle of each shift except
where such scheduling would be disruptive. Communications Dispatcher/Clerk I,
Communications Dispatcher Clerk II, Telephone Systems Operator and Water
Pumpers shall be granted a paid 20-minute lunch period during each 8-hour work
shift. Communications Dispatcher/Clerk II’s shall be granted a paid 30-minute
lunch period during each twelve (12) hour work shift.
SECTION 7.10 – TIME-TRADING
Communications Dispatcher/Clerk I, Communications Dispatcher Clerk II, Telephone
Systems Operator and Water Pumpers (Maintenance Worker) working swing shifts may
trade time with other employees of the same classification in the same division subject to
the following conditions: The trading of time is done voluntarily by the employees and not
at the request of the Employer. The trade is not made for reasons related to the Employer's
business operations but is due to the employee's desire or need to attend to a personal
matter. The Employer maintains records of all time traded by employees. The time is traded
and paid back within a twelve (12) month period. (Time cannot be paid but actually worked
back.) The minimum number of hours traded equals one (1) hour. The time trade must be
in writing on the request form. All trading is subject to the approval of the supervisor. Time
trading shall be limited to ninety-six (96) hours per year. No employee shall work more
than sixteen (16) hours straight for the purposes of time trading.
SECTION 13.4 – PERSONAL DAYS
Permanent employees shall receive credit for four (4)thirty-two (32) hours of paid
daystime off annually on January 1 for personal reasons. These personal days must
be scheduled a minimum of one (1) working day before the day is taken off with
the employee's immediate supervisor. If an employee arrives on duty and
manpower permits, the employee may take that day as their personal day without
prior scheduling; and, in any event, each personal day is subject to scheduling
availability. Personal days shall not be carried over from one calendar year to the
next and may not be exchanged for cash payment. New employees will be posted
with pro-rated personal leave hours in the amount of 1.23 hours per bi-weekly pay
period remaining from the date of hire to the upcoming fiscal year.
SECTION 14.3 – VACATION SCHEDULING
Vacations shall be granted at the time requested by an employee on the basis of their
seniority. In the event of a conflict over vacation choice, the more senior employee
shall have preference in their choice of vacation period for their initial pick. The
final right to designate the vacation period is exclusively reserved by the City. Up
to forty (40) hours of vacation leave, per fiscal year, may be taken in thirty-minute
increments, as scheduling allows and upon approval by the immediate supervisor.
Bargaining unit employees assigned to Police Communications will receive an extra
eleven (11) calendar dayseighty-eight (88) hours of vacation in lieu of Sections 13.1
and 13.2. Those employees receiving vacation time in lieu of holidays may take up
to forty-eight (48) hours of vacation leave per fiscal year in one (1) hour increments
or multiples thereof, and will accrue holiday hours as they occur, posted
immediately after the holiday. Scheduled vacations of nonbargaining unit
employees shall not affect current divisional policies limiting the number of
employees off on vacation at any one time.
SECTION 15.7 – BEREAVEMENT LEAVE
The City will provide employees with bereavement leave as required by Illinois law via
a combination of paid leave and unpaid leave.
In the event of death in an employee's immediate family, an employee shall be
permitted to use sick leave for a period of three (3)twenty-four (24) hours scheduled
working days.time. Immediate family is defined as parent, step-parent, spouse,
sibling,, brother-in-law, sister-in-law, child, step-child, parent-in-law, son-in-law,
daughter-in-law, grandparent and grandchild and aunt or uncle. The word “spouse”
shall include a civil union partner and domestic partner, and all “in-law” categories
shall include equivalent relationships effected by means of a civil union.
If Illinois law requires bereavement leave in addition to any paid days provided,
the City shall provide the difference between statutorily required days and any
paid days as unpaid leave. At the employee's discretion, the employee may use
any bank of accrued paid time off to be paid for any bereavement leave required
by statute which the City provides as unpaid leave.
SECTION 15.9 – WELLNESS INCENTIVE
To incent employees to obtain annual physicals and wellness screenings an
employee will receive: either (1) onean additional eight (8) hours additional
personal daytime or (2) be paid an amount equal to one day's payeight (8) hours)
one time per calendar year when the employee provides the required proof that they
have undergone an annual wellness physical examination as provided by the health
plan wellness benefit. Employees will be reimbursed the cost of all expenses
incurred for Hepatits B and Tetanus shots.
The form for medical documentation may be taken to and completed by the
attending provider. Once the employee submits the form to the Benefits
CoordinatorHuman Resources the incentive pay will be paid on the next following
payroll. An Explanation of Benefit (EOB) from the employee’s health plan
administrator showing wellness services received by the employee will also be an
accepted form of proof of services. The incentive pay will not count as time worked
in calculation for overtime pay.
SECTION 16.5 – SEVERANCE PAY
A permanent employee electing to retire under the provisions of any City pension
fund because of length of service shall be entitled to severance pay equal to two (2)
weekseighty (80) hours actual salary at the time of retirement. This applies to
retirement only where City employees have attained twenty (20) years or more of
service with the City of Galesburg and meet the age requirement of fifty-five (55)
years of age established by the Illinois Municipal Retirement Fund. This is a
onetime only benefit and credit will not be given for part-time or temporary service
unless hired on a permanent basis without a lapse in employment. The City will
compute severance pay on actual wages rather than base wages.
SECTION 16.7 – DISPATCHER TRAINING PAY
A communications dispatcher who is a certified training dispatcher and who is
working in that capacity by assignment of the Police Chief or their designee, shall
receive two (2) hours of compensatory time, for each shift of assigned certified
training dispatcher work.
B. Pay/Job Classification Changes
1. Effective upon the next pay period following the execution of this MOA, the
following Union positions shall have their pay classifications amended as follows:
Position Current Classification Amended Classification
Transit Dispatcher 7A 9A
Water Meter Shop Foreman 18A 19A
Park Foreman N/A 19A
2. Effective within thirty (30) days of the execution of this MOA, the position of Park
Foreman will be created and filled with a current employee. The parties agree that the City is under
no obligation to then fill any vacant position as a result of the said Park Foreman position being
filled.
3. Effective within thirty (30) days of the execution of this MOA, the position of
Heavy Equipment Operator (Oquawka) will be filled with a current employee. The parties agree
that the City is under no obligation to then fill any vacant Maintenance Worker position as a result
of the said Heavy Equipment Operator position being filled.
4. All other Union positions and pay classifications shall remain status quo.
5. The terms of this Section B shall expire contemporaneously with the expiration of
the CBA, and said terms shall be subject to negotiation at that time.
C. Paid Leave for All Workers Act
1. On December 18, 2022, the City, pursuant to its home rule authority, adopted
Ordinance No. 23-3719, which exempts the City from the requirements of the Illinois Pad Leave
for All Workers Act. The ordinance adopted the City’s paid leave policies for all employees.
2. For purposes of this MOA, the language in the CBA related to the Paid Leave for
All Workers Act or paid leave shall remain status quo. The terms of this Section C(2) shall expire
contemporaneously with the expiration of the CBA, and said terms shall be subject to negotiation
at that time.
D. Emergency Snow Pickup Grievances / Water Department Grievances
1. Within fourteen (14) days of the execution of this MOA, the City will pay the following
amount of hours at one-half (1/2) their regular rate of pay to the following Streets / Parks and
Recreation Grievants listed below:
J. Derry and J. Markley – 10 hours
C. Fones, Z. Parmenter, J. Novak, J. Blakewell, L. Erickson & C. Simmons – 5 hours
R. Brackett, R. Neal, P. Adams, J. Erickson – 1 hour
S. Erickson – 1.5 hours
2. Within fourteen (14) days of the execution of this MOA, the City will credit the
following Water Department Grievants any hours of vacation or compensatory time used on
January 22, 2025:
Jeff Devena
Jesse Thornton
Derrick Chick
George Brown
Jeffrey Mackey
3. In consideration of Sections D(1) and D(2) above, the Union agrees and
acknowledges the following:
(a) Under Section 3.1 of the CBA, the City has numerous managerial rights, including but not
limited to, the rights to:(a) to plan, direct, control and determine ethe operations or services to be
conducted by employees of the City; (b) to determine the methods , means, and number of
personnel needed to carry out the department’s mission; (c) to relieve employees for legitimate
reasons; (d) to schedule and assign work; and (e) to assign overtime.
(b) That the City’s concern for the safety of its employees is a legitimate reason to relieve
employees from duty, including whether the employee recently worked several hours before
beginning their next regularly scheduled shift. In the event of such relief of duty, the relieved
employee is not entitled to regular pay for any hours relieved. Nothing in this MOA precludes an
employee from using personal days or vacation leave pursuant to the terms and conditions of the
CBA.
(c) To the extent the above provisions of this Section D(3) conflict with past practice, the terms
and conditions of this MOA shall control and said past practices are hereby deemed withdrawn
and waived. For the avoidance of doubt, the City is under no obligation to assign or require
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: JP Page 1 of 1
City Council Meeting
Agenda Item Overview
December 1, 2025
AGENDA ITEM: Agreement Between City of Galesburg and IAFF Local 555
SUMMARY RECOMMENDATION: The City Manager, City Attorney, Fire Chief, and HR Director
recommend that the City Council approve the successor collective bargaining agreement and
side letter with IAFF.
BACKGROUND: The collective bargaining agreement between the City of Galesburg and IAFF
expired on December 31, 2023. The parties have negotiated the terms of a successor
agreement. The agreement is for a three-year term. It provides a 4% cost-of-living
adjustment in 2024, 2025, and 2026.
BUDGET IMPACT: Increase of 4% each year, which has been budgeted and approved for
years 2024 and 2025, and is currently being budgeted for year 2026.
SUPPORTING DOCUMENTS:
1.Redline CBA
2.Clean CBA
3.Side Letter
25-4082
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TENTATIVE
Agreement
Between
City of Galesburg
And
I.A.F.F. Local No. 555
Galesburg Firefighters’ Association
January 1, 20241, through December 31, 20263
ADDITIONAL COMPONENTS OF TENTATIVE AGREEMENT:
1. Wage increases and applicable health insurance / medical coverage premiums will be applied
retroactively to January 1, 2024 for (a) bargaining unit employees on its payroll as of the date of
ratification by both parties and (b) any bargaining unit employees who retired under the Illinois
Pension Code since January 1, 2024.
2. The City will rescind the Fire Chief’s February 26, 2025 memo regarding time trading. However,
effective upon the ratification by both parties, the City will enforce the terms of Section 7.9, and
all policies and general orders regarding time trading, as written without regard to any alleged past
practice.
3. The union will withdraw its unfair labor practice charge (Case No. S-CA-25-093).
4. The union agrees to no longer pursue the grievance filed by Firefighter Andrew Johnson related to
time trading and the docking of his pay.
5. The City will pay Firefighter Andrew Johnson the gross amount of $649.92 less standard
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deductions for the February 22, 2025 workday.
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AGREEMENT
This Agreement, entered into this day of January 2021September, 2025, by and between the City of
Galesburg, Illinois (the “City”) and LOCAL 555, GALESBURG FIREFIGHTERS ASSOCIATION (the
“Union”):
PREAMBLE
WHEREAS, the City has voluntarily endorsed the practices and procedures of collective bargaining
as a fair and orderly way of conducting its relations with certain of its full-time employees insofar as
such practices and procedures do not interfere with the City’s right and obligation to operate
effectively in order to best serve the City and its residents, and to make clear all basic terms upon
which such relationship depends; and
WHEREAS, it is the intent and purpose of the parties to set forth herein their entire agreement
covering rates of pay, wages, hours of employment and all other conditions of employment; and to
provide the procedure for the prompt and peaceful settlement of grievances respecting the terms of
this agreement;
NOW, THEREFORE, in consideration of the mutual promises and agreements herein contained, the
parties do mutually promise and agree as follows:
ARTICLE I: RECOGNITION
SECTION 1.1 UNION RECOGNIZED.
The City voluntarily recognizes Local 555 of the I.A.F.F. as the bargaining agent for the
purpose of establishing the wages, hours, and terms and conditions of employment, for all non-
exempt, full-time, permanent employees (those employees scheduled to work more than 32 hours
per week) who are in the classification of Firefighter, Fire Captain, and Battalion Chief, but excluding
supervisory, confidential, or exempt employees and all elected officials or officers of the City.
SECTION 1.2 CLASSIFICATION NOT GUARANTEED.
The classifications or job titles used above are for descriptive purposes only. Their use is
neither an indication, nor a guarantee that these classifications or titles will continue to be utilized by
the City, except as governed by applicable Illinois State Statute.
SECTION 1.3 NEGOTIATIONS.
Each party shall be permitted to have six (6) individuals sit on the negotiating committee
including a labor attorney, if any. Not more than two (2) members of the Union’s negotiating team
shall be released from duty with pay at any one time.
SECTION 1.4 NEW CLASSIFICATIONS.
The City shall notify the Union of its decision to implement any and all new classifications
pertaining to work of a nature performed by employees in the bargaining unit. If the new
classification is a successor title to a classification covered by the agreement and the job duties are
not significantly altered or changed, the new classification shall become a part of this agreement. If
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the job duties of the new classification are significantly altered or changed, and the Union
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notifies the City of a desire to meet within ten (10) days of its receipt of the City’s notice, the parties
will then meet to negotiate concerning inclusion of the proposed classification in this Agreement.
SECTION 1.5 INTEGRITY OF BARGAINING UNIT.
Unless there is an extreme emergency, as defined by the Illinois Compiled Statutes, the City
will not assign firefighting, fire prevention or EMS work normally performed by employees in the
bargaining unit to any other employees. This provision shall not apply where there are not sufficient
bargaining unit employees willing or available to perform the work in question.
ARTICLE II: UNION RIGHTS
SECTION 2.1 DUES DEDUCTIONS.
While this Agreement is in effect, the City will deduct bi-weekly the regular union dues and/or
assessments for each employee in the bargaining unit for whom there is on file with the City a
voluntary effective check-off authorization in the form set forth in Appendix A to this Agreement.
The amounts so deducted shall be forwarded each pay period to the appropriate Officer of the Union.
The Union may change the fixed uniform dollar amount which shall be considered the regular union
dues once each year during the life of this Agreement. Assessments may only be deducted once each
year during the life of this Agreement. The Union will give the City thirty (30) days notice in writing
of any such change in the amount of uniform Union dues to be deducted or of any assessments to be
deducted.
SECTION 2.2 UNION INDEMNIFICATION.
The Union shall indemnify, defend, and save the City harmless against any and all claims,
demands, suits or other forms of liability and for all legal costs that shall rise out of or by reason of
action taken or not taken by the City in properly complying with the provisions of this Article. The
Union agrees to refund to the City any amount paid to the Union in error on account of this dues and
assessment deduction provision within ten (10) days.
SECTION 2.3 UNION ACCESS.
One Union representative may have access to the premises of the City in order to help resolve
a serious dispute or problem. In order to receive access, the representative must provide notice to the
appropriate City representative and make arrangements not to disrupt the work of employees on duty.
The representative may visit with employees if such visit does not disturb the work of any employee
who may otherwise be working.
SECTION 2.4 CITY BULLETIN BOARDS.
The City will make available appropriate space for the posting of official Union notices of a
non-political, non-inflammatory nature, subject to the reasonable approval of Human Resources The
City shall also make available reasonable space in a non-public area of the work site for the Union
to mount its own bulletin board.
ARTICLE III: MANAGEMENT RIGHTS
SECTION 3.1 MANAGEMENT RIGHTS.
Except as specifically limited by the provisions of this Agreement, the City possesses the sole
right and authority to operate and direct the employees of the City and its various departments in all
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aspects, including, but not limited to, all right and authority exercised by the City prior to the
execution of the Agreement, to include, but not limited to: the right to determine its mission, policies,
and to set forth all standards of service offered to the public; to plan, direct, control and to determine
the operations or services to be conducted by employees of the City; to determine the methods,
means, and number of personnel needed to carry out the department’s mission; to direct the working
forces; to hire and assign or to transfer employees within the department for other related functions;
to promote, suspend, discipline, or discharge, as per applicable Illinois State Statute or pursuant to
the exercise of the City’s Home Rule authority; to layoff or relieve employees due to lack of work or
funds, to make publish and enforce rules and regulations; to introduce new or improved methods,
equipment or facilities; to contract out for goods and services; to schedule and assign work; to
establish work and productivity standards; to assign overtime; and, to take any and all actions as may
be necessary to carry out the mission of the City and its departments in situations of civil emergency
as may be declared by the City Manager or acting City Manager, according to Illi nois Compiled
Statutes, provided that no right enumerated in this Agreement shall be exercised or enforced in a
manner contrary to or inconsistent with the provision of this Agreement, as directed by the City
Manager.
SECTION 3.2 DETERMINATION OF AUTHORITY.
The Mayor and the City Council of the City have the sole authority to determine the purpose
of the mission of the City and the amount of budget to be adopted.
Should an emergency be declared according to the terms hereof, the Mayor or the City
Manager shall advise the local President of the Union or the next highest Officer of the Union of
the nature of the emergency.
SECTION 3.3 AUTHORITY FOR APPOINTMENTS.
Authority to make appointments to all positions in the City service, except those of City Clerk,
Deputy City Clerk, City Treasurer, Deputy City Treasurer, and uniformed personnel (except the
Chief of the Fire Department and the Chief of the Police Department), is vested in the City Manager,
or theirhis designee, as per applicable Illinois State Statute or the exercise of the City’s Home Rule
powers.
Before being given an original appointment as a Firefighter, each employee shall undergo a
thorough examination by a physician designated by the City, and no one shall be so employed unless
the examining physician certifies that he or she isthey are physically able to perform the duties
required by his or hertheir position.
ARTICLE IV: NON-DISCRIMINATION
SECTION 4.1 EMPLOYMENT POLICY.
Neither the City nor the Union shall discriminate against any employee covered by this
Agreement in a manner which would violate any applicable federal or state laws because of race,
creed, color, national origin, disability, age, sex, veteran’s status, genetic information, gender
identity, or sexual orientation.
SECTION 4.2 AGE REQUIREMENT.
All employees shall be retired upon attaining age seventy (70) but may continue employment
to December 31 following the end of the fiscal year after the employee’s seventieth birthday.
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SECTION 4.3 EMPLOYEE DISCRIMINATION.
Neither the City nor the Union shall interfere with the right of employees covered by this
Agreement to become, or not become members of the Union, and there shall be no discrimination
against any such employees because of lawful Union membership or non- membership activity or
status.
SECTION 4.4 RESPONSIBILITY OF UNION.
The parties acknowledge that the Union, as the exclusive representative of the members of the
bargaining unit in accordance with Section 6(d) of the Illinois Public Labor Relations Act, has the
following responsibilities and authority as to administering grievances filed pursuant to Article V
(Grievance Procedure) of this Agreement:
Labor organizations recognized by a public employer as the exclusive representative or
so designated in accordance with the provisions of this Act are responsible for
representing the interests of all public employees in the unit. Nothing herein shall be
construed to limit an exclusive representative’s right to exercise its discretion to refuse
to process grievances of employees that are unmeritorious.
SECTION 4.5 GENDER.
Wherever the male gender is used in this Agreement, it shall be construed to include equally
both male and female employees.
ARTICLE V: GRIEVANCE PROCEDURE
SECTION 5.1 DEFINITION.
A grievance shall be defined as a dispute arising between the parties concerning a violation or
alleged violation of this Agreement.
SECTION 5.2 TIME LIMIT AND INFORMAL MEETING.
An employee who has a proposed grievance must request an informal meeting within ten (10)
City business days of the date the employee knew, or should have known, of its occurrence. The
notice shall be hand delivered to the employee’s immediate supervisor and thehis union. The Fire
Chief, or theirhis designee, shall provide an informal meeting for the employee to meet and discuss
the proposed grievance. The City shall notify the Union of this informal meeting. The employee’s
union representative shall attend. If the matter is not resolved to the satisfaction of the employee, the
employee shall have ten (10) business days to file a grievance after the City gives the employee a
written response.
SECTION 5.3 PROCEDURE.
Step 1. An employee and theirhis union representative having a grievance must meet with
thehis immediate supervisor for a simple direct decision, if possible. If “Step 1” does not resolve the
grievance, the immediate supervisor will issue ahis written answer to the grievance within seven (7)
City business days. Nothing in this agreement prohibits the Union from filing a grievance on a
member’s behalf.
Step 2. If the grievant desires to further process the grievance, it shall be referred in writing
to the Fire Chief, or theirhis designee, within seven (7) City business days of receipt of the “Step 1”
response. The Fire Chief, or theirhis designee, shall meet with the grievant and thehis union
representative within seven (7) City business days of receipt of the referral. The Fire Chief, or
6
their his
7
designee, shall issue ahis written answer to the grievance within ten (10) City business days of receipt
of the grievance referral.
Step 3. If the grievant desires to further process the grievance, the grievance may be referred
in writing to the City Manager, or theirhis designee, within seven (7) City business days of the receipt
of the “Step 2” response. The City Manager, or theirhis designee, shall meet with the grievant and/or
thehis representatives within seven (7) City business days of receipt of the referral. The City
Manager, or theirhis designee, shall issue a written answer to the grievance within ten (10) City
business days of receipt of the grievance referral. If the Fire Chief, or the City Manager, appoints a
designee under this Section, the designee shall not be the same supervisor who issued the prior written
answer at the previous step, provided, however, that the informal meeting provided for in Section 5.2
does not prohibit any supervisor from participating in the later grievance procedure steps.
SECTION 5.4 ARBITRATION.
Step 4A. If the grievance is not settled in accordance with the foregoing procedure, the Union
may refer the grievance to binding arbitration within ten (10) business days after the receipt of the
Step 3 response. The parties shall attempt to agree upon an arbitrator within five (5) business days
after receipt by the Employer of the notice of referral. In the event that the parties are unable to agree
upon an arbitrator within five (5) days, they shall immediately jointly request the Federal Mediation
and Conciliation Service (FMCS) to submit a panel of seven (7) arbitrators who are members of the
National Academy of Arbitrators and who are residents of Illinois, Indiana, Iowa, Wisconsin,
Missouri, or Michigan.
Either party may reject one (1) entire panel. Both the Employer and the Union shall have the
right to strike three (3) names from the panel. The parties shall alternately strike a name from the list
until there is one name remaining. The order of striking shall be determined by a coin toss. The
arbitrator shall be notified of theirhis selection by a joint letter from the Employer and the Union
requesting that the arbitratorhe set a time and place, subject to the reasonable availability of the
Employer and the Union representative. All arbitration hearings shall be held in the City of
Galesburg, Illinois, unless the parties mutually agree otherwise.
Step 4B. Arbitrator’s Authority: The arbitrator shall act in a judicial, not legislative, capacity
and shall have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of
this Agreement. The arbitratorHe shall only consider and make a decision with respect to the specific
issue submitted and shall have no authority to make a decision on any other issue not so submitted
to him. The arbitrator shall be without power to make a decision contrary to or inconsistent with or
modifying or varying in any way the application of laws or rules having the force or effect of law.
The arbitrator shall submit theirhis written decision within thirty (30) days of the close of the hearing
or the submission of briefs by the parties; whichever is later, unless the parties agree to a written
extension thereof. The decision shall be based solely upon the arbitrator’s his interpretation of the
meaning and/or application of the express terms of this Agreement to the facts of the grievance
presented. A decision rendered consistent with the terms of this Agreement shall be final and binding.
Step 4C. Arbitrator’s Decision: The decision of the arbitrator may be enforced, at the
insistence of either party or of the arbitrator, in the Circuit Court for Knox County, Illinois. The
commencement of a new fiscal year after the initiation of arbitratio n procedures under this
Agreement, but before the arbitrator’s decision, or its enforcement, shall not be deemed to render a
dispute moot, or to otherwise impair the jurisdiction or the authority of the arbitrator of the Circuit
Court or the decision of either. At any time the parties may, by mutual written agreement, amend or
modify an arbitrator’s decision. The arbitrator’s decision shall be reviewable by the Circuit Court
only for the reasons the arbitrator exceeded theirhis authority or that the order was procured by
8
fraud, corruption or other similar or unlawful means as set forth in the Illinois Uniform Arbitration
Act, 710 ILCS 5/1, et seq. The pendency of such proceedings for review shall not automatically stay
the order of the arbitrator.
Step 4D. Failure to Process in a Timely Manner: If a grievance is not appealed to the next
step within the time limits set forth or during a mutually agreed written extension, the grievance shall
be deemed settled on the basis of the Employer’s last answer. If the Employer does not answer a
grievance or an appeal thereof within the specified time limits, the Union may elect to treat the
grievance as denied at that step and immediately appeal the grievance to the next step, if any. The
time limits set forth throughout the procedure shall be in effect except as to those grievances
involving the Department’s action in the case of a disciplinary suspension, discharge, or layoff from
work, when the grievance shall be filed by the end of the employee’s next duty day after the
employee, or the Union knew of the action. Time limits for the processing of any grievance may be
extended at any time by the written mutual agreement of the parties.
Step 4E. Arbitration Costs: The fee and expenses for the arbitrator’s services shall be borne
equally by the Employer and by the Union. Each party shall be responsible for compensating its own
representatives and witnesses and purchasing its own copy of the written transcript; however, the
cost of the arbitrator’s copy shall be borne equally by the parties.
Step 4F. Compensation: One Union representative shall be allowed time off from duty with
pay to investigate and process grievances. Such time shall not exceed one hour per step except in the
case of extenuating circumstances.
ARTICLE VI: NO STRIKE AND NO LOCKOUT
SECTION 6.1 NO STRIKE.
The Union and the employees covered by this Agreement recognize and agree that the
rendering of services to the community cannot, under any circumstances or conditions, be withheld,
interrupted, or discontinued, and that to do so would endanger the health, safety and welfare of the
inhabitants of the City. Therefore, during the term of this Agreement, neither the Union nor its agents
or any employee, for any reason, will authorize, institute, aid, condone, or engage in a slowdown,
work stoppage, strike, or any other interference with the work or statutory functions or obligations
of the Employer. During the term of this Agreement, neither the Employer nor its agents for any
reason shall authorize, institute, aid, or promote any lockout of employees covered by this
Agreement.
SECTION 6.2 UNION RESPONSIBILITY.
In the event of a violation of Section 6.1 of this article, the Union agrees to notify all local
officers and representatives of their obligation and responsibility for maintaining compliance with
this Article, including their responsibility to remain at work during any interruption which may be
caused or initiated by others, and to encourage employees violating Section 6.1 to return to work.
SECTION 6.3 PENALTY.
The Employer may move to discharge or discipline any employee who violates Section 6.1.
The Union will not resort to the grievance procedure on such employee’s behalf to contest any
disciplinary action the City may impose but may grieve the issue of whether Section 6.1 was violated.
The Union agrees that the City has the right to deal with any such strike activity by the above
measures, including suspension without pay on any, some, or all of the employees participating
therein, depending on the individual facts of each alleged violation.
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SECTION 6.4 MANAGEMENT RESPONSIBILITY.
Nothing contained herein shall preclude the Employer from obtaining judicial restraint and
damages in the event of a violation of this Article.
ARTICLE VII: HOURS OF WORK AND OVERTIME
SECTION 7.1 NO GUARANTEE.
This article is intended to define the normal hours of work and to provide the basis for the
calculation and payment of overtime. It shall not be construed as a guarantee of hours of work per
day, or per week, or of days of work per week.
SECTION 7.2 NORMAL WORK WEEK/WORK DAY.
The normal day for employees covered by this Agreement shall consist of twenty-four (24)
consecutive hours on-duty followed by forty-eight (48) consecutive hours off-duty and such
additional time as may, from time to time, be required in the judgment of the City, according to the
remaining provisions thereof.
The annual average weekly hours of work shall normally not exceed 53 hours per week. Such
average annual hours of work shall be accomplished by scheduling a Kelly Day (one 24-hour shift
off) every 18th on-duty shift, or an average of 6.75 Kelly Days per year. Kelly Day rotations initially
were based on seniority by shift. New employees will be inserted into vacant slots created when
members retire or are no longer a part of the bargaining unit because of promotion. Kelly Days are
fully tradable in accordance with Section 7.9 of this Agreement.
Kelly Days shall be scheduled by the Fire Chief or theirhis designee in such a way as to
eliminate FLSA overtime (overtime paid solely as a function of the regular work schedule). This
shall be accomplished by assigning each firefighter, by seniority by shift to an individual 27-day
FLSA work cycle to begin halfway through the duty day of the first day of the cycle. As a result,
each Kelly Day will consist of the last 12 hours of the first of two consecutive FLSA work cycles
and the first 12 hours of the second such cycle, reducing each firefighter’s regular hours worked to
no more than 204 hours in each 27-day work cycle during the course of the work year.
The workweek for forty (40) hour personnel shall be forty (40) hours per week with no more
than five (5) workdays in a seven (7) day period.
The City will continue its practice of paying employees for hours worked more than 13 days
after the end of the payroll period.
SECTION 7.3 OVERTIME.
Overtime at 1.56 times the employee’s regular rate of pay (annual salary divided by 2756 hours
per year for shift employees or divided by 2080 hours for 40-hour employees) will be paid for all
authorized time worked, as verified by the employee’s supervisor, in excess of twenty-four (24) hours
in a work day for shift employees, or in excess of eight (8) hours per work day for forty (40) hour
employees, when such time is required to be worked by the City.
SECTION 7.4 CALL-BACK PAY.
Any employee that is called back on theirhis CTO or regular day off or time off, including
holidays and Kelly Days, will receive a minimum of two (2) hours pay of overtime pay.
SECTION 7.5A CALL-BACK AND ROTATION OF OVERTIME FOR SHIFT STAFFING.
Overtime shall be distributed among eligible members in an equitable manner on the
10
principle that the last person to accept an offer to work overtime will be the last person to whom
overtime is offered.
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1. Duty Officers shall schedule and maintain the unified overtime roster for all eligible members.
2. Overtime for shift staffing shall be consolidated into a unified roster of all 53 hour bargaining
unit members.
3. Members physically present on duty for the shift in need of overtime personnel for the time
period in need are exempt from being offered or accepting overtime assignments.
4. Eligible members for overtime assignments shall be those that are not physically present on duty
for the time period in need with the exception, but not limited to: those on approved leaves (military,
jury duty, sick, disability), worker’s compensation, or light duty.
5. When twenty-four (24) consecutive hours of overtime are required to be worked on a shift,
overtime may be split so as to provide two (2) blocks of overtime of twelve (12) hours
each. Overtime scheduling shall be accomplished by allowing members to choose the full twenty-
four (24), or whichever twelve (12) hour block they prefer.
6. All minimum staffing overtime assignments shall be filled prior to any additional overtime
assignments.
a) Independence Day fireworks standby, physician appointments, and/or on-duty educational
standby are examples that shall be assigned after all staffing overtime assignments have been
filled.
b) Discretion may be deferred to the Union President/designee for discussion between the Duty
Officer for special/unusual overtime circumstances.
7. Members shall only move to the bottom of the unified overtime list once the member has accepted
and worked a minimum of 12 hours of overtime, or requests to move to the bottom of the overtime
list.
8. If, after all members eligible to accept overtime assignments have been contacted – or attempted
to be contacted – and have not accepted the overtime assignments, the Duty Officer shall offer
unfilled overtime assignments to members that have already accepted any overtime. Members on
Kelly days and/or CTO during the overtime assignment shall be contacted as a last step prior to
moving to mandatory overtime.
9. After all members eligible to accept overtime assignments have not accepted the scheduled
overtime, the least senior member physically on-duty on their native shift day shall be mandated to
work the remaining overtime assignment. If additional overtime assignments must be filled by
mandatory overtime, the next member with the least seniority physical on-duty shall be mandated
to work the remaining overtime assignment, and so forth.
10. The Duty Officer shall keep a record of all members required to work a mandatory overtime
assignment including name, hours worked, date, and times.
11. No member shall be mandated to work an additional overtime assignment until all other
available members physically on-duty from their native shift have been mandated to work an
overtime assignment.
12. All approved time off, sick leave, or disability/light-duty shall excuse any member from
enforcement of mandatory overtime assignments.
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13. All overtime assignments are tradable as outlined in Section 7.9.
14. Any unscheduled additional staffing overtime assignments that may occur (sick leave call-in,
sick leave on-duty, on-duty injury, etc.) shall be initiated by discretion of the duty officer, so long
as all eligible members are contacted until such overtime assignments are accepted.
15. Section 7.5A in its entirety shall be subject to change once the Chief and Local 555 President
have agreed upon adjustment language to fit the parameters of scheduling overtime within the
Department scheduling software and technology.
16. With respect to overtime available due to a Battalion Chief’s absence, the offer of each such
instance of overtime will first be made to the other Battalion Chiefs and, if they decline, the
overtime shall be filled by the current overtime practices.
SECTION 7.6 REST PERIODS.
All employees shall receive two (2) thirty (30) minute rest periods, one in the morning and one in the
afternoon, as per current Department practice. The rest periods shall be granted by the supervisor as
the supervisorhe deems appropriate to minimize work disruptions. During work beyond the normal
day, employees shall receive their breaks in the same intervals as described above.
SECTION 7.7 MEAL PERIOD.
All shift firefighters shall be granted two (2) meal periods during each work shift, as per current
Department policy. Forty (40) hour employees shall receive one (1) such meal period.
SECTION 7.8 FAIR LABOR STANDARDS ACT.
The Employer agrees to comply with the provisions of the Fair Labor Standards Act (F.L.S.A.) and
the relevant Department of Labor rules as currently enacted or hereinafter amended, so long as the
same shall be in effect.
SECTION 7.9 TIME-TRADING.
Bargaining unit employees may trade time, tours of duty and Kelly Days with other employees of
the same rank or one rank higher or lower, subject to the following conditions:
1. The trading of time is done voluntarily by the employees and not at the request of the
Employer.
2. The trade is not made for reasons related to the Employer’s business operations, but is due
to the employee’s desire or need to attend to a personal matter. Time must actually be worked back
(or donated as per condition #9 below) and not paid monetarily except in the case of duty relief paid
directly by the Union to the stand-by for attendance at conventions, seminars, or other events as
approved by the Fire Chief.
3. The minimum number of hours traded equals two (2) hours. The Department will allow
stand-bys of an hour or less from 0630-0730 and from 0730-0830 hours with the approval of the Duty
Officer.
4. Battalion Chiefs may only trade with other Battalion Chiefs or a Captain who is other wise
qualified to challenge the Battalion Chief exam.
4.5. Captains may not trade with probationary employees.
5.6. The time trade must be in writing on the request form and signed by all parties
involved in the time trade.
6.7. Once the trade is approved, the signing parties become fully responsible for the newly
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traded and approved time to be worked. If an employee then fails to be at work or supply a suitable
replacement within a reasonable time prior to the assigned work schedule, that employee (the most
recently approved to work the designated time) will be docked for the missed hours of work at theirhis
normal rate of pay. The City will not be responsible for tracking time trades as to who owes whom
time and takes no responsibility for requiring individuals to pay time back beyond what was approved
on the approved request form. In the event an employee is docked for missed hours of work under
this Section, and the employee was sick, the employee may petition the Fire Chief to not have the
employee’s hours docked; however, the Fire Chief shall have sole discretion in determining whether
the hours are docked and the Fire Chief’s decision shall not be subject to the grievance procedures
set forth under Article V.
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7.8. All trading is subject to the reasonable approval of the Battalion Chief or the shift
supervisor, as per the policies of the Fire Chief.
8.9. Employees working on an approved time trade shall be allowed to request and use
leave on the “foreign” shift under the normal guidelines for time off.
9.10. Kelly Days can only be traded for Kelly Days and only within the same shift.
10.11. In extenuating circumstances (i.e. long-term illness/injury), as determined by the City,
where an individual employee has been forced to exhaust all of theirhis leave benefits and is unable
to work, other employees may voluntarily work for the absent employee on a pay-back or donation
basis for a period not to exceed 120 days. Such a “time trade” will not be mandated by the City and
the City bears no responsibility for einsuring that time is paid back by the absent employee. All other
rules apply including #5 and #7 as stated above.
ARTICLE VIII: SAFETY
SECTION 8.1 COMPLIANCE WITH LAWS.
The City agrees to comply with all laws applicable to its operations concerning the safety of
its employees covered by this Agreement. All such employees shall comply with all safety rules and
regulations established by the City. The City agrees to take all reasonable steps to einsure the safety
of all employees during their working hours.
SECTION 8.2 UNSAFE CONDITIONS.
If an employee has justifiable reason to believe that theirhis safety is in danger due to an alleged
unsafe working condition, or alleged unsafe equipment, the employeehe shall inform theirhis
supervisor who shall have the responsibility to determine what action, if any, should be taken.
SECTION 8.3 LABOR-MANAGEMENT MEETINGS.
Representatives of the Union, not to exceed three (3) in number, and the City shall meet at
mutually agreed upon times to discuss matters of mutual concern. The party requesting the meeting
shall prepare and submit an agenda to the other party one (1) week prior to the scheduled meeting. It
is to be clearly understood that these are, in fact, meetings and not “negotiations.” If a written agenda
cannot be developed, then no meeting will be held. Allegations of an unsafe working condition or
equipment will not be acceptable unless substantiated in writing as to dates, times and witnesses
involved. The requirement that there be a prompt resolution to safety disputes is of utmost concern to
the City of Galesburg.
ARTICLE IX: SENIORITY
SECTION 9.1 DEFINITION.
Seniority shall, for the purpose of this Agreement, be defined as departmental seniority, being
an employee’s length of continuous service since the last date of hire with the City in a position
covered by this Agreement.
SECTION 9.2 APPLICATION OF SENIORITY.
In the application of seniority and ability in promotions or the filling of permanent openings
in classifications, seniority shall be the determining factor when, among employees involved, as
fairly determined by the City, the qualifications, skill and ability to perform the work is relatively
equal.
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SECTION 9.3 TERMINATION OF SENIORITY.
Seniority and the employment relationship may, at the City’s discretion, be terminated when
an employee (a) quits, or (b) retires, or is retired, or (c) is laid off as per State Statute and refuses the
recall notice or (d) is discharged. The parties agree the following reasons, among others, constitute
cause for discharge when an employee (a) is absent for two (2) consecutive workdays without
notifying the City, or (b) is laid off and fails to notify the City Manager’s office of theirhis intention
to return within five (5) City business days after receiving notice of recall, or who fails to return at
the designated time, or (c) does not report to work within forty-eight (48) hours after the termination
of an authorized leave of absence.
SECTION 9.4 PROBATIONARY PERIOD - NEW EMPLOYEES.
All new employees and those hired after loss of seniority shall be considered probationary
employees until they complete a probationary period of one (1) year. During this probationary period
the employee shall not be represented by the Union as regards to discipline or discharge of the
employee but is eligible to be a member of the Union after ninety (90) days of employment. The
probationary period is to be used to test further the ability of the employee to perform the required
duties of the position successfully. If the employee fails to meet the required standards of
performance, the employeehe may be dismissed.
SECTION 9.5 SENIORITY ROSTER.
The City shall maintain a seniority roster noting the date of hire and current classification for
each bargaining unit employee. The Union shall be provided with a copy of the seniority roster on or
about January 1 of each succeeding year. Any objections to the seniority roster as provided shall be
reported in writing to the City Manager’s office within fifteen (15) work days of the date of the
deliverance of the seniority roster or the roster shall stand approved as given.
SECTION 9.6 SAME DAY HIRES.
Seniority shall be computed from the date of hire. In the event of a layoff, if more than one
person is hired on the same day, then that person occupying the higher position on the original
appointment list shall have greater seniority.
SECTION 9.7 LAYOFF AND RECALL.
The City, at its discretion, shall determine whether layoffs are necessary. Layoffs shall be for
a lack of work and/or lack of funds. If it is determined that layoffs are necessary, employees will be
laid off in the following order: (a) probationary employees in their original probationary period, and
(b) in the event of further reductions in force, employees will be laid off in the inverse order of their
departmental seniority, as governed by Illinois State Statute.
Employees who are laid off shall be placed on a recall list as specified in the Illinois State
Statutes. If there is a recall, employees who are still on the recall list shall be recalled in the
inverse order of their layoff.
Employees who are eligible for recall shall be given two (2) weeks notice of recall and notice
of recall shall be sent to the employee by certified or registered mail with a copy to the Union,
provided that the employee notify the City Manager’s office of theirhis intention to return within five
(5) City business days after receiving the notice of recall. The City shall be deemed to have fulfilled
its obligations by mailing the recall notice by registered mail, return receipt requested, to the mailing
address provided by the employee, it being the obligation and responsibility of the employee to
provide the City Manager’s office with theirhis latest mailing address.
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SECTION 9.8 RESIGNATIONS.
In order to resign in good standing, a probationary or permanent employee shall give at least
two (2) weeks notice in writing of theirhis intention to resign. No employee may take time off during
the last two (2) weeks of theirhis employment unless reasonably approved prior to the notice of
intention to resign. In addition, an employee who resigns voluntarily within one (1) year of having
been hired by the City shall be required to repay the cost of tuition at the Firefighter II Academy
(currently, $2,750). The City Manager is given the discretion of waiving the provisions of the notice
and/or repayment requirement should unforeseen circumstances warrant.
ARTICLE X: FILLING OF VACANCIES
SECTION 10.1 PROMOTIONS.
Promotions to the rank of Captain and Battalion Chief (so long as those ranks continue to exist
in the Galesburg Fire Department) shall be conducted in accordance with the provisions of the Fire
Department Promotion Act, 50 ILCS 742 (hereinafter, the “Promotion Act”), as amended, and the
Rules and Regulations of the Board of Fire and Police Commissioners of the City of Galesburg
(hereinafter, “the Board”), to the extent that such Rules and Regulations are consistent with the
provisions of the Promotion Act. Except where expressly modified by the terms of this Article,
promotional procedures shall be consistent with the Promotion Act. In the case of a promotion, the
rate of the promoted employees will be adjusted to the corresponding step in the new range.
SECTION 10.2 VACANCIES
For the purpose of this Article, a vacancy is created when the City determines to increase the
work force or when any of the following personnel transactions or events occur as to an incumbent:
terminations by retirement, resignation or discharge, promotions, demotions, or death.
SECTION 10.3 FILLING OF VACANCIES.
All vacancies covered by this Agreement shall be filled in accordance with provisions of the
Municipal Code, 65 ILCS Ch. 10.2.1-4, the rules of the Board of Fire and Police Commissioners or
the Fire Department Promotion Act 820(D), 50 ILCS 742(D) as applicable.
SECTION 10.4 PROMOTIONAL VACANCY.
The existence of a vacancy shall be deemed to occur in accordance with Section 20(d) of the
Promotion Act. When a vacancy occurs, the appropriate corporate authority shall notify the board.
Upon notice from the appropriate corporate authority that a promotional vacancy exists, the Board
shall select the individual to be promoted in the manner specified in the Rules and Regulations of
the Board of Fire and Police Commissioners of the City of Galesburg, provided that such Rules and
Regulations are consistent with the Promotion Act.
SECTION 10.5 RESUME
A resume shall be submitted by each candidate at the beginning of the promotional process.
The resume shall be available to anyone and may be used to assist with ascertained merit, oral
interviews, department evaluations and assessment center. The City will provide the format for all
members to use. The resumes shall be turned in to the Fire Chief or approved designee by the posted
deadline to sign up for Promotional Test participation.
SECTION 10.6 ELIGIBILITY
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All promotions shall be made from the employees in the next lower rank who have at least 5
years seniority in the Galesburg Fire Department, and at least 2 years at the current rank. In order
for a Firefighter to become eligible to test for the rank of Captain he/she must successfully complete
the State Certification in:
• Advanced Technician Firefighter or Firefighter III
In order for a Captain to become eligible to be test for the rank of Battalion Chief, he/she
must successfully complete the State Certification in:
• Company Fire Officer or Fire Officer I
Certifications for eligibility to test and subsequent prerequisites shall not count towards
ascertained merit points.
Following promotion to Battalion Chief, any member that has not completed Advanced Fire
Officer shall obtain the Certification for Advanced Fire Officer at the expense of the City within 2
years.
When an opening for promotion occurs (due to reasons stated in Section 10.1 of Article X)
during the applicable time of an established (valid) promotional list, the required prerequisite time
frame shall be calculated backwards from the date the vacancy (e.g., retirement) occurred. When an
opening for promotion occurs (due to reasons stated in Section 10.2 of Article X) at a time when
there is no established (valid) promotional list, the required prerequisite time frame shall be
calculated backwards from the posting date of the next final promotional list.
SECTION 10.7 RATING FACTORS AND WEIGHTS
All examinations shall be impartial and shall relate to those matters which test the candidate’s
ability to discharge the duties of the position to be filled. The placement of employees on
promotional lists shall be based on the points achieved by the employees on promotional
examinations consisting of the following components weighted and specified:
Component % of Total Score Maximum Points
Seniority 10% 10
Education / Military Credits 20% 20
Oral Interview 15% 15
Written Examination 20% 20
Departmental Evaluations 10% 10
Assessment Center 25% 25
SECTION 10.8 SEQUENCE OF TESTS.
The points to be awarded each candidate for promotion for seniority, education/military
credit, oral interview, written exam, and departmental evaluations shall be totaled and posted by the
Fire and Police Commission.
SECTION 10.9 PROVISION OF COMPONENT SCORES.
In addition to the scores that are posted per the Rules and Regulations, an employee shall be
entitled, upon written request of that employee, to receive a written record of the scores achieved on
each of the components of the promotional examination. It is agreed that those involved in the
scoring of the points awarded for oral interview, education/military credit, and departmental
evaluation shall not be informed of the scores achieved on the written component until after these
aforementioned components scores have been determined.
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SECTION 10.10 TOTAL SCORE
A candidate’s total score shall consist of the combined point totals awarded for seniority,
education/military credit, oral interview, written examination, management staff evaluation, peer
evaluation, and assessment center. Candidates shall take rank upon a promotional eligibility register
in the order of their relative excellence as determined by their total score. In the event of a tie score,
the placement of the tied candidates on the eligibility list shall be determined by departmental
seniority in rank. Rounding of scores will not be completed until all individual components are
combined. The total score will be rounded to the hundredth decimal place. A review of the final
scores shall be performed by the Fire Chief and Local 555 President or their assigned designees. All
promotions shall be made in rank order, from top to bottom in accordance with the FDPA, 20(D).
SECTION 10.11A SENIORITY
Seniority is to be determined as of the date the written examination is given and will be
calculated as follows: Each full year of service shall be calculated at 0.5 points per year; partial years
shall be calculated at 0.04166667 points per full month of service; and partial months shall be
calculated at 0.00136986 points per day, up to a maximum of ten (10) points. The extra day in leap
year shall not be figured into the equation.
SECTION 10.11B EDUCATION/MILITARY CREDITS AND ASCERTAINED MERIT
A candidate for promotion must submit his or her claim for education/ military credits with
proof thereof to the Fire Chief or approved designee three (3) weeks prior to the date set for the
written examination. The maximum number of points shall not exceed twenty (20) in total.
1. EDUCATION/MILITARY CREDITS
Candidates for promotion shall be awarded points for education/military credits based upon
the following schedule, which is divided into two categories. A candidate shall be awarded
the highest point value from each of the categories and point totals from the two categories
will then be aggregated to constitute the candidate’s total education/military credit score.
1A Bachelor’s Degree and Military Points
Bachelor’s Degree – Any Discipline* 3.5
Military preference points (65 ILCS 5/10-2.1-11) Up to 3.5
1B Specific Degrees Points Associate’s Degree, Fire Science, Public Administration or Emergency 2
Management*
Bachelor’s Degree, Fire Science, Public Administration or Emergency Management* 3
Master’s Degree, Fire Science, Public Administration or Emergency Management* 4.5
*To be eligible, the degree must have been obtained from an accredited institution of learning, e.g.,
NorthCentral.
1A and 1B constitute Category 1. Only one of the point value sources in Subcategories 1A and1B
may be claimed, and the combination of 1A and 1B is limited to or forty 40 percent of the total
ascertained merit points awarded. E.g., and Bachelor’s Degree, Fire Science from 1B will produce
6.5 points; and Master’s Degree, Fire Science from 1B will produce 8.0 points.
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2. ASCERTAINED MERIT
Fire Officer Certifications Points
Certified Fire Officer I / Company Fire Officer – for Captain test only 5
Certified Fire Officer II / Advanced Fire Officer – for Battalion Chief test only 5
All current and previous OSFM and FEMA certificate courses shall be allowed using a 0.5
points per 40 hours ratio. Any certificate course not through OSFM or FEMA shall be approved by
the Fire Chief or approved designee and agreed to by the Local for the purpose of it being allowed
for all members.
A maximum of 80 hours may be used for Non-Tested Training Seminars or Web- Based
Training conducted by a recognized agency or group (as described above).
Equivalent certificate courses will only be awarded once (i.e., ATF is equivalent to FF III).
If the certification of Fire Officer I / Company Fire Officer or Fire Officer II / Advanced Company
Officer has not been obtained, the individual courses (i.e., Management I, Management II, Strategy
and Tactics, etc.) taken towards those certifications will be awarded using a 0.5 points per 40 hours
ratio. Once the certification is issued, the individual components will no longer be eligible for
ascertained merit.
It is the responsibility of the individual candidate to prove the appropriate course that they
are applying for as ascertained merit points. The selection of individuals attending classes shall be
strictly non-biased and based on budgetary parameters.
Note: Once awarded, merit points will apply for the duration of an employee’s tenure.
SECTION 10.11C ORAL INTERVIEW.
The Oral Interview shall be competitive and consist of questions related to and
associated with the performance of the duties for the position sought.
SECTION 10.11D WRITTEN EXAMINATION.
The written examination shall be competitive, shall consist of questions derived from the reading
materials assigned and from the Department’s current policies and procedures. The questions shall
be related to and associated with the performance of duties for the position sought.
SECTION 10.11E DEPARTMENTAL EVALUATIONS
Departmental Evaluations shall be conducted in two (2) parts: a management evaluation and
a peer evaluation. The individual candidate’s scores for each of these two (2) separate evaluation
types shall be collected by the Fire and Police Commissioners, totaled, and presented as one (1)
candidate score for Departmental Evaluations. The maximum score for Departmental Evaluations is
ten (10) points. The processes for the evaluations shall be as follows:
1. Management Evaluations The management staff evaluations shall be a subjective evaluation by
the GFD Chiefs including the filled positions of Fire Chief, Deputy Chief, and Battalion Chiefs.
These points will be determined in a special meeting in the Fire Chief’s office prior to the written
exam component. An observer (a Fire and Police Commissioner or alternate) shall attend the
meeting. An alternate observer shall not be a department member and shall be approved by both
the Fire Chief and the union. The observer shall have no input into the scoring but will act to
guarantee the points are awarded in an equitable manner among the Chiefs. Each Chief shall
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independently rank theirhis top ten (10) Captain candidates (or fewer if there are less than 10
candidates) from 10-1. Each Chief will independently rank theirhis top five (5) Battalion Chief
candidates (or fewer if there is less than 5 candidates) from 5-1. Candidates not in the top 10 for
Captain promotion and top 5 for Battalion Chief promotion will receive a score of zero (0). The
individual Chiefs’ scores will be totaled, the candidates ranked, and the promotional points
awarded as follows:
Captain Candidates
Rank Promotional Points
1
2
5.0
4.5 Battalion Chief Candidates
3 4.0 Rank Promotional Points
4 3.5 1 5.0
5 3.0 2 4.0
6 2.5 3 3.0
7 2.0 4 2.0
8 1.5 5 1.0
9 1.0
10 0.5
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Management Staff
Evaluation component of the promotional process. If fewer than the allotted number of
candidates are available, the points will be assigned as above to the required ranking number.
2. Peer Evaluations The peer evaluations shall be a subjective evaluation by the non- management
(Chiefs) roster of the Galesburg Fire Department, excluding probationary employees. A form
will be established for each rank listing all the candidates challengin g the promotional process.
Prior to the written test component, each evaluator will use the aforementioned form to
independently rank theirhis top ten (10) Captain candidates (or fewer if there are less than 10
candidates) from 10-1. Each evaluator will independently rank theirhis top five (5) Battalion
Chief candidates (or fewerifthereislessthan5candidates)from5-1. Candidates for promotion may
evaluate themselves as they see fit within the rankings. Candidates not in the top 10 for Captain
promotion and top 5 for Battalion Chief promotion will receive a score of zero (0). The Fire and
Police Commission will compile and total the individual evaluator scores, rank the candidates,
and award the promotional points as follows:
Captain Candidates
Rank Promotional Points
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1
2
5.0
4.5 Battalion Chief Candidates
3 4.0 Rank Promotional Points
4 3.5 1 5.0
5 3.0 2 4.0
6 2.5 3 3.0
7 2.0 4 2.0
8 1.5 5 1.0
9 1.0
10 0.5
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Peer Evaluation component of
the promotional process. If fewer than the allotted number of candidates are available, the points
will be assigned as above to the required ranking number.
SECTION 10.11F ASSESSMENT CENTER.
The parties agree to the use of an assessment center in the promotional process.
A committee comprised of members of the Board of Fire and Police Commissioners, Fire Command
Staff and the union, will create bid specifications for use in selecting a qualified vendor for the
Assessment Center. The assessment center will be conducted following the awarding of points for
seniority, education/military credit, oral interview, written exam, management staff evaluation, and
peer evaluation components of the promotional process.
The number and choice of exercise as well as the scoring weight given to each exercise used
in the assessment center will be determined by the approval of the parties. The parties agree to use
an independent assessment service as provided in the Fire Promotion Act (50 ILCS 742/1 et seq.)
The Fire Department Deputy Chief or Battalion Chief in charge of Training shall assist the
assessment service provider with information regarding department rules, regulations, policies, and
procedures in the formulation of exercise components.
Scoring will be conducted solely by the assessment service evaluators and provided to the Fire and
Police Commission.
SECTION 10.12 REOPENER FOR PROMOTION TESTING.
It is agreed by the parties that a committee of six (three from each side) shall meet after the
signing of this Agreement to continue to work on refining the promotional process. Issues may
include, but are not limited to, Chief’s points/Peer review points, use of a fire simulator, and use of
an assessment center. It shall be the City’s responsibility to keep the Board of Fire and Police
Commissioners informed of proposed changes and to seek input from the Board before arriving at a
tentative agreement. Any agreement will be taken back to the membership for ratification, and then
become part of this Agreement by side letter. If an agreement cannot be reached within ten (10)
months before the expiration of the current promotional lists, the promotion process will be as
provided in the above sections of this Article X.
SECTION 10.1 VACANCIES
For the purpose of this Article, a vacancy is created when the City determines to increase the
work force or when any of the following personnel transactions or events occur as to an incumbent:
terminations by retirement, resignation or discharge, promotions, demotions, or death.
SECTION 10.2 FILLING OF VACANCIES.
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All vacancies covered by this Agreement shall be filled in accordance with provisions of the
Municipal Code, 65 ILCS Ch. 10.2.1-4, the rules of the Board of Fire and Police Commissioners or
the Fire Department Promotion Act 820(D), 50 ILCS 742(D) as applicable.
SECTION 10.3 PROMOTED EMPLOYEES.
In the case of a promotion, the rate of the promoted employees will be adjusted to the first step
in the new range.
SECTION 10.4 PROMOTIONS.
Promotions to the rank of Captain and Battalion Chief (so long as those ranks continue to exist
in the Galesburg Fire Department) shall be conducted in accordance with the provisions of the Fire
Department Promotion Act, 50 ILCS 742 (hereinafter, the “Promotion Act”), as amended, and the
Rules and Regulations of the Board of Fire and Police Commissioners of the City of Galesburg
(hereinafter, “the Board”), to the extent that such Rules and Regulations are consistent with the
provisions of the Promotion Act. Except where expressly modified by the terms of this Article,
promotional procedures shall be consistent with the Promotion Act.
SECTION 10.5 EXAMINATION COMPONENTS AND SCORE.
The final promotional examination scores for promotion to the ranks of Captain and Battalion
Chief within the Galesburg Fire Department shall be determined as follows:
Component % of Total Score Maximum Points
Seniority 10 % 10
Education/Military Credits 20 % 20
Oral Interview 15 % 15
Written Examination 20 % 20
Departmental Evaluations 10 % 10
Assessment Center 25 % 25
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SECTION 10.5A SENIORITY.
Seniority is to be determined as of the date the written examination is given and will be
calculated as follows: one-half (1/2) point per year for each full year of service as a full-time
firefighter with the Galesburg Fire Department, up to a maximum of ten (10) points.
SECTION 10.5B EDUCATION/MILITARY CREDITS.
A candidate for promotion must submit his or her claim for education/ military credits with
proof thereof to the Board three (3) weeks prior to the date set for the written examination. The
maximum number of points shall not exceed twenty (20) in total.
Candidates for promotion shall be awarded points for education/military credits based upon the
following schedule, which is divided into four categories. A candidate shall be awarded the highest
point value from each of the categories and point totals from the four categories will then be
aggregated to constitute the candidate’s total education/military credit score.
1A Bachelor’s Degree and Military Points
Bachelor’s Degree – any discipline* 3.5
Military preference points (65 ILCS 5/10-2.1-11) up to 3.5
1B Specific Degrees Points
Associate’s Degree, Fire Science, Public Administration or Emergency Management* 2
Bachelor’s Degree, Fire Science, Public Administration or Emergency Management* 3
Master’s Degree, Fire Science, Public Administration or Emergency Management * 4.5
To be eligible, degree must have been obtained from education institution duly accredited by
a recognized accrediting agency, e.g., North Central.
1A and 1B constitute Category 1. Only one of the point value sources in Subcategories 1A
and1B may be claimed, and the combination of 1A and 1B is limited to a maximum of eight 8 points,
or forty 40 percent of the total ascertained merit points awarded. E.g., Military preference from 1A
and Bachelor’s Degree, Fire Science from 1B will produce 6.5 points; Military preference from 1A
and Master’s Degree, Fire Science from 1B will produce 8.0 points.
2 Fire Officer Certifications (includes Provisional Certifications) Points
Certified Fire Officer I/Company Fire Officer – for Captain test only 5 (25%)
Certified Fire Officer II/Advanced Fire Officer – for Battalion Chief test only 5 (25%)
3 Specific Job Related Certifications Points
Fire Apparatus Engineer 1 (5%)
Vehicle/Machinery Operation/Roadway Extrication Specialist 1 (5%)
4 Other Certifications and/or Committee Membership or Service Points
(Maximum of 6 points (30%))
Haz Mat Technician A 1
Haz Mat Technician B
Hazardous Materials Technician (equivalent to HazMat Tech A & B) 2
TRT Operations (all 4 disciplines)/ or equivalent 1
TRT Technician (all 4 disciplines)/ or equvialent 1
Fire Investigation (all 3 modules) 1
Fire Arson Investigator 1
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Fire Pension Board Member (minimum of 3 years) .5
Union Executive Board Member (minimum of 3 years) .5
2% Foreign Fire Tax Board Member (minimum of 3 years) .5
Note: Once awarded, merit points will apply for the duration of an employee’s tenure.
SECTION 10.5C ORAL INTERVIEW.
The Oral Interview shall be competitive and consist of questions related to and associated
with the performance of the duties for the position sought.
SECTION 10.5D WRITTEN EXAMINATION.
The written examination shall be competitive, shall consist of questions derived from the
reading materials assigned and from the Department’s current policies and procedures. The questions
shall be related to and associated with the performance of duties for the position sought.
SECTION 10.5E DEPARTMENTAL EVALUATIONS
Departmental Evaluations shall be conducted in two (2) parts: a management evaluation and
a peer evaluation. The individual candidate’s scores for each of these two (2) separate evaluation
types shall be collected by the Fire and Police Commissioners, totaled, and presented as one (1)
candidate score for Departmental Evaluations. The maximum score for Departmental Evaluations is
ten (10) points. The processes for the evaluations shall be as follows:
1. Management Evaluations The management staff evaluations shall be a subjective
evaluation by the GFD Chiefs including the filled positions of Fire Chief, Deputy Chief, and Battalion
Chiefs. These points will be determined in a special meeting in the Fire Chief’s office prior to the
written exam component. An observer (a Fire and Police Commissioner or alternate) shall attend the
meeting. An alternate observer shall not be a department member and shall be approved by both the
Fire Chief and the union. The observer shall have no input into the scoring but will act to guarantee
the points are awarded in an equitable manner among the Chiefs. Each Chief shall independently
rank his top ten (10) Captain candidates (or fewer if there are less than 10 candidates) from 10-1.
Each Chief will independently rank his top five (5) Battalion Chief candidates (or fewer if there is
less than 5 candidates) from 5-1. Candidates not in the top 10 for Captain promotion and top 5 for
Battalion Chief promotion will receive a score of zero (0). The individual Chiefs’ scores will be
totaled, the candidates ranked, and the promotional points awarded as follows:
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Captain Candidates Battalion Chief Candidates
Rank Promotional Points Rank Promotional Points
1 5.0 1 5.0
2 4.5 2 4.0
3 4.0 3 3.0
4 3.5 4 2.0
5 3.0 5 1.0
6 2.5
7 2.0
8 1.5
9 1.0
10 0.5
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Management Staff Evaluation
component of the promotional process. If fewer than the allotted number of candidates are available,
the points will be assigned as above to the required ranking number.
2. Peer Evaluations The peer evaluations shall be a subjective evaluation by the non-
management (Chiefs) roster of the Galesburg Fire Department, excluding probationary employees.
A form will be established for each rank listing all the candidates challenging the promotional
process. Prior to the written test component, each evaluator will use the aforementioned form to
independently rank his top ten (10) Captain candidates (or fewer if there are less than 10 candidates)
from 10-1. Each evaluator will independently rank his top five (5) Battalion Chief candidates (or
fewer if there is less than 5 candidates) from 5-1. Candidates for promotion may evaluate themselves
as they see fit within the rankings. Candidates not in the top 10 for Captain promotion and top 5 for
Battalion Chief promotion will receive a score of zero (0). The Fire and Police Commission will
compile and total the individual evaluator scores, rank the candidates, and award the promotional
points as follows:
Captain Candidates Battalion Chief Candidates
Rank Promotional Points Rank Promotional Points
1 5.0 1 5.0
2 4.5 2 4.0
3 4.0 3 3.0
4 3.5 4 2.0
5 3.0 5 1.0
6 2.5
7 2.0
8 1.5
9 1.0
10 0.5
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Peer Evaluation component of
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the promotional process. If fewer than the allotted number of candidates are available, the points will
be assigned as above to the required ranking number.
27
SECTION 10.5F ASSESSMENT CENTER.
The parties agree to the use of an assessment center in the promotional process. A committee
comprised of members of the Board of Fire and Police Commissioners, Fire Command Staff and the
union, will create bid specifications for use in selecting a qualified vendor for the Assessment Center.
The assessment center will be conducted following the awarding of points for seniority,
education/military credit, oral interview, written exam, management staff evaluation, and peer
evaluation components of the promotional process.
The number and choice of exercise as well as the scoring weight given to each exercise used
in the assessment center will be determined by the approval of the parties.
The parties agree to use an independent assessment service as provided in the Fire Promotion
Act (50 ILCS 742/1 et seq.)
The Fire Department Deputy Chief or Battalion Chief in charge of Training shall assist the
assessment service provider with information regarding department rules, regulations, policies, and
procedures in the formulation of exercise components. Scoring will be conducted solely by the
assessment service evaluators and provided to the Fire and Police Commission.
SECTION 10.5G SEQUENCE OF TESTS.
The points to be awarded each candidate for promotion for seniority, education/military
credit, oral interview, written exam, and departmental evaluations shall be totaled and posted by the
Fire and Police Commission. Candidates with a cumulative score of less than 45 points on these
elements will be eliminated from the testing process and will not be allowed to challenge the
assessment center testing process.
SECTION 10.5H TOTAL SCORE.
A candidate’s total score shall consist of the combined point totals awarded for seniority,
education/military credit, oral interview, written examination, management staff evaluation, peer
evaluation, and assessment center. Candidates shall take rank upon a promotional eligibility register
in the order of their relative excellence as determined by their total score. In the event of a tie score,
the placement of the tied candidates on the eligibility list shall be determined by departmental
seniority in rank. A candidate who fails to achieve a minimum total score of seventy (70) will not be
placed upon the final promotion eligibility list. All promotions shall be made in rank order, from top
to bottom in accordance with the FDPA, 20(D).
SECTION 10.5I PREREQUISITES.
While candidates may test and be placed upon a final promotional eligibility list without the
following prerequisites, a candidate for promotion to the position of Fire Captain must, as of the time
that a vacancy occurs have served as a full-time paid firefighter for a period of three (3) years and
attained certification as Firefighter III. A candidate for the position of Battalion Chief must, as of the
time that a vacancy occurs, have served a minimum of two (2) years as a Galesburg Fire Department
Fire Captain and attained certification as a Fire Officer I. Candidates who lack the required
prerequisites at the time a vacancy occurs, while disqualified for the immediate promotion, shall
retain their position on the eligibility list and shall be eligible for promotion when later vacancies
occur, provided in each case that the necessary service component and training certification are
attained.
When an opening for promotion occurs (due to reasons stated in Section 10.1 of Article
X) during the applicable time of an established (valid) promotional list, the required prerequisite time
frame shall be calculated backwards from the date the vacancy (e.g. retirement) occurred. When
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an opening for promotion occurs (due to reasons stated in Section 10.1 of Article X) at a time when
there is no established (valid) promotional list, the required prerequisite time frame shall be
calculated backwards from the posting date of the next final promotional list.
SECTION 10.5J PROVISION OF COMPONENT SCORES.
In addition to the scores that are posted per the Rules and Regulations, an employee shall be
entitled, upon written request of that employee, to receive a written record of the scores achieved on
each of the components of the promotional examination. It is agreed that those involved in the scoring
of the points awarded for oral interview, education/military credit, and departmental evaluation shall
not be informed of the scores achieved on the written component until after these aforementioned
components scores have been determined.
SECTION 10.6 PROMOTIONAL VACANCY.
The existence of a vacancy shall be deemed to occur in accordance with Section 20(d) of the
Promotion Act. When a vacancy occurs, the appropriate corporate authority shall notify the board.
Upon notice from the appropriate corporate authority that a promotional vacancy exists, the Board
shall select the individual to be promoted in the manner specified in the Rules and Regulations of the
Board of Fire and Police Commissioners of the City of Galesburg, provided that such Rules and
Regulations are consistent with the Promotion Act.
SECTION 10.7 REOPENER FOR PROMOTION TESTING.
It is agreed by the parties that a committee of six (three from each side) shall meet after the
signing of this Agreement to continue to work on refining the promotional process. Issues may
include, but are not limited to, Chief’s points/Peer review points, use of a fire simulator, and use of
an assessment center. It shall be the City’s responsibility to keep the Board of Fire and Police
Commissioners informed of proposed changes and to seek input from the Board before arriving at a
tentative agreement. Any agreement will be taken back to the membership for ratification, and then
become part of this Agreement by side letter. If an agreement cannot be reached within ten (10)
months before the expiration of the current promotional lists, the promotion process will be as
provided in the above sections of this Article X.
ARTICLE XI: EMPLOYEE DISCIPLINE AND DISCHARGE
SECTION 11.1 EMPLOYEE DISCIPLINE.
The City may discipline or move to discharge any employee for just cause. The City further
agrees that disciplinary action shall be in a timely fashion.
SECTION 11.2 CORRECTIVE.
The City agrees discipline in the Fire Department shall be progressive and corrective,
designed to improve behavior and not merely to punish. However, when the severity of an infraction
is great, discipline outside the normal progression, up to and including dismissal, may be considered
an appropriate remedy. Once the measure of discipline is determined and imposed, the City shall not
increase it for the particular act of misconduct unless new facts or circumstances become known.
Where the City believes just cause exists to institute disciplinary action, the employer shall have the
option to assess the following penalties:
1. Oral reprimand
2. Written reprimand
3. Suspension
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3.4. Demotion
4. Discharge
5.
Disciplinary action shall be progressive and corrective in nature and not designed to merely punish. The severity of the penalty
applied shall be proportional to the gravity of the offense.
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In keeping with the parties’ agreement that discipline is to be corrective, it is agreed that all
files maintained concerning an employee shall be expunged, upon the employee’s request, of any
reference to theirhis disciplinary history in accordance with the following:
1. Verbal reprimands: Will stay in a separate file in the Fire Chief’s office and not sent to the
City Manager’s office unless further discipline is required.
2. Written reprimands: Removed not later than three (3) years after issuance.
3. Disciplinary suspensions: Removed not later than five (5) years after issuance.
3.
The City may institute disciplinary action against any employee for just cause.
SECTION 11.3 PROCEDURE.
Any and all disciplinary actions against bargaining unit members shall be taken in accordance
with the following:
SECTION 11.3A DISCIPLINARY ACTION.
The City may institute disciplinary action against any employee for just cause.
Disciplinary action may consist of any one of the following penalties:
1. Oral Reprimand
2. Written Reprimand
3. Suspension for 30 days or less
4. Demotion
5. Discharge
Disciplinary action shall be progressive and corrective in nature and not designed to merely
punish. The severity of the penalty applied shall be proportional to the gravity of the offense.
SECTION 11.3AB CHIEF’S AUTHORITY.
The Fire Chief shall have the following disciplinary authority:
1. To reprimand or suspend employees without pay as a disciplinary measure up to a
maximum of thirty (30) calendar days. Such disciplinary action shall be deemed final,
subject only to an appeal of such discipline in accordance with the provisions of this
Article.
2. To file charges against employees seeking the penalties of discharge or demotion.
3. To suspend an employee with pay pending an investigation or the filing of charges.
SECTION 11.3BC NOTIFICATION AND GRIEVANCE PROCEDURE.
If the Fire Chief decides to discipline an employee according to section 11.3AB(1) or to initiate
discipline of an employee according to Section 11.3AB(2), the Chief or designeehe or his designee
shall serve written notice of the charges and disciplinary penalty or proposed disciplinary penalty
upon the employee involved with a copy to the Union. The employee shall have the right to contest
the disciplinary action imposed according to Section 11.3AB(1) by filing a grievance only.
If the employee elects (with the approval of the Union) to file a grievance as to the disciplinary
action, the grievance shall be processed in accordance with Article V of the Agreement, except that
it shall be filed at Step 3 of the procedure. Oral and written reprimands will only be processed through
Step 3 and shall not be subject to grievance arbitration.
SECTION 11.3CD CITY MANAGER’S AUTHORITY.
City Manager’s authority to suspend, discharge, or demote and to suspend pending investigation
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or hearing:
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1. The City Manager or designee shall have the authority to take final action as to charges
for dismissal or demotion filed by the Fire Chief in accordance with Section 11.3B(1).
The employee shall have the right to contest the disciplinary action by filing a grievance
only. If the employee elects to file a grievance, the grievance shall be filed at Step 4A of
the grievance procedure and processed (with the approval of the Union) to arbitration in
accordance with the procedures of Article V of the Agreement.
2. The City Manager or designee shall also have the authority to suspend an employee with
or without pay pending investigation and/or pending a hearing on charges recommending
discharge. When the City Manager or designee makes a tentative decision to suspend for
specified misconduct, demote, or to suspend without pay pending investigation or hearing
on charges for discharge, prior to implementing the suspension, the City Manager or
designee shall notify the Union and meet with the employee involved, and the employee’s
Union representative if requested by the employee, and inform the employee of the
reasons for such contemplated action. The employee and the Union representative, if
present, shall be given the opportunity to rebut and/or clarify the reasons for the
suspension without pay pending investigation or hearing.
SECTION 11.3DE FINALITY OF DECISION AND JUDICIAL REVIEW.
The decision of an arbitrator with respect to any such disciplinary action shall be final and
binding on the employee, the Union, and the City, subject only to an appeal in accordance with the
provisions of the Uniform Arbitration Act as provided by Section 8 of the IPLRA, 5 ILCS 315/8.
SECTION 11.3EF EXCLUSIVITY OF DISCIPLINARY PROCEDURES.
This Agreement is intended to supersede the hearing rights and procedures afforded to
employees as to disciplinary action provided by 65 ILCS 1/10-2.1-17 by providing the employee
with the right to have a dispute as to disciplinary action resolved through the grievance/arbitration
procedure of this Agreement in lieu of a hearing conducted by the Board of Fire and Police
Commissioners. Pursuant to Section 15 of the IPLRA and the City of Galesburg’s Home Rule
Authority, the provisions of this Article with respect to discipline and the appeal and review of
discipline shall be in lieu of, and shall expressly supersede and preempt, any provision that might
otherwise be applicable under either 65 ILCS 5/10-2.1-17, or the Rules and Regulations of the City
of Galesburg Board of Fire and Police Commissioners.
ARTICLE XII: PERSONNEL FILES
SECTION 12.1 PERSONNEL FILES.
The City shall keep a central personnel file for each employee. Supervisors may keep working
files, but material not maintained in the central personnel file as of the effective date of this
Agreement may not provide the basis for discipline against an employee.
SECTION 12.2 INSPECTION.
Upon appropriate written request to Human Resources, an employee may inspect theirhis
personnel file, subject to the following, within seven (7) working days: (a) inspection shall occur
during normal working hours, at a time and in a manner mutually acceptable to the employee and the
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City. Upon request, an employee who has a written grievance on file who is inspecting theirhis
personnel files with respect to said grievance, may have a representative present during such
inspection; (b) copies of materials in an employee’s personnel file shall be provided to the employee
e
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upon request. The employee shall bear the cost of duplication; (c) employees will be limited
to reviewing their personnel files to four (4) times a year; (d) as provided by current Illinois law, not
all documents in an employee’s files are available for inspection or copying. Some of these
documents are reference checks, test materials or responses to the City with the specific request that
it remain confidential; (e) as the City of Galesburg is the official guardian of the personnel records,
no employee will be allowed to view their records without a member of the City Manager’s office,
or his authorized designee, present.
SECTION 12.3 NOTIFICATION.
An employee shall be notified before a formal disciplinary action (written record of oral
warning, written warning, disciplinary suspension, or termination) is placed in theirhis personnel file.
Such notification shall include an opportunity for the employee to sign and date the notification as
evidence that he received the notification.
SECTION 12.4 EVALUATIONS.
Upon request, an employee shall be provided a copy of the evaluation form used for the
purpose of evaluating theirhis job performance. The evaluation shall be discussed with the employee
and the employee shall be given a copy after completion and shall electronically sign the evaluation
as recognition of having read it.
SECTION 12.5 REBUTTALS.
An employee may file a written rebuttal in thehis personnel file concerning any material in
the
file.
ARTICLE XIII: CONSOLIDATED TIME OFF
SECTION 13.1 COMPONENTS.
Effective January 1, 2013, in lieu of separate holidays, birthdays, personal days, vacations,
and compensatory time off, each employee covered by this Agreement will receive an allotment of
hours of paid consolidated time off (CTO) that will vary with seniority and shift or 40-hour
assignment, as set forth in Section 13.2. The separate components of consolidated time off,
comprising the amounts set forth in Section 13.2, are itemized in Appendix G. For purposes of
arbitration under Section 14 of the Illinois Public Labor Relations Act, the components of CTO, as
set forth in Appendix G, shall be treated as separate economic issues.
SECTION 13.2 AMOUNTS.
Employees will receive annual CTO, accrued by pay period, as follows:
Shift Employees 40 – Hour Employees
Years of Service Annual Hours PP Accrual Annual Hours PP Accrual
0 – 6 26248 10.089.54 19887 7.6219
7-13 310296 11.9238 23423 9.008.58
14-21 3580 13.7746 27064 10.3815
22+ 4060 15.3815.62 302306 11.6277
In transition years, additional CTO per the above schedule will be considered to be earned as
of the employee’s anniversary date.
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SECTION 13.3 ACCUMULATION.
A maximum of 49268 hours of earned but unused CTO for shift employees and 36153 hours
of earned but unused CTO for 40-hour employees may be carried over from one year to the next.
SECTION 13.4 CASH-IN.
In lieu of using CTO, shift employees may cash in a maximum of 96 hours of CTO time
annually and 40-hour employees may cash in up to 72 hours of CTO time annually, at the then-
applicable hourly rate of pay.
SECTION 13.5 SCHEDULING.
CTO shall be scheduled at times most desired by each employee consistent with historic
practice. For purposes of administering this Section only, all employees on a shift (including
bargaining unit employees and the Shift Commander assigned to that shift) shall schedule all CTO
in the manner described in this Section, with the determination of preference being made on the basis
of an employee’s length of continuous service within the Department. Employees will not be allowed
to schedule or take CTO that has not been accrued at the time of the leave.
1. Initial CTO Scheduling. CTO that is to be scheduled and approved prior to the CTO period (fiscal
year) within which it is to be taken must be scheduled in twenty -four (24) hour increments. Any
two shift employees may schedule CTO on the same workday during the initial CTO scheduling.
Each CTO pick shall consist of one duty day or multiple consecutive duty days. Scheduled Kelly
Days shall not be considered a break in consecutive duty days. The initial CTO schedule shall be
completed and approved no later than December 15th of each year. Scheduling of CTO for 40-
hour employees, which may include scheduling of CTO for City holidays, will be coordinated
with the Fire Chief. In the event of a major disaster in the community, the Fire Chief may revoke
approval of forthcoming scheduled CTO.
2. Subsequent CTO Scheduling. CTO that is scheduled and approved within the CTO period (fiscal
year) in which it is to be taken may be scheduled in minimum two (2) hour increments. All
requests for CTO must be submitted in writing to the Officer -in-Charge. When more than one
request is submitted for the same day and/or time, requests will be honored on the first request
submitted basis. Subsequent CTO requests submitted prior to the duty day for which such requests
are made shall be approved or reasonably denied, based on projected manpower levels, at least
one duty day prior to the duty day for which such requests are made. Denial of the request would
not forfeit the standing of the request should manpower allow its approval later. CTO requests
effective the duty day they are submitted shall be approved should manpower permit. Approved
CTO shall not be subject to denial later due to subsequent decreases in manpower. The CTO
calendar in the Duty Office at Central Fire Station shall be used to track initial and subsequent
CTO requests. CTO requests for 40-hour employees will be coordinated with the Fire Chief. If
an individual wishes to cancel all or a portion of the approved CTO, the employee must notify
the Duty Officer of the employee’s shift or the preceding shift by 0730 hours of the day prior to
the shift the CTO is scheduled.
SECTION 13.6 SEPARATION.
Upon separation from employment with the City, each regular non-probationary employee
covered by this Agreement shall be entitled to receive payment at the employee’s regular straight -
time hourly rate of pay as of the date of separation for all unused CTO time.
SECTION 13.7 CONVERSION FORMULA.
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For an employee reassigned from a shift schedule to a 40 -hour schedule, multiply the
employee’s accumulated CTO times a conversion factor of .7547. For an employee reassigned
37
from a 40- hour schedule to a shift schedule, multiply the employee’s accumulated CTO
times a conversion factor of 1.325.
ARTICLE XIV: LEAVES
SECTION 14.1 GENERAL LEAVE OF ABSENCE.
The City Manager may, at theirhis discretion, grant a leave of absence to any bargaining unit
employee for good and sufficient reason. The City shall, at its discretion, set the terms and conditions
of the leave, including whether or not the leave is to be paid. Department heads may recom mend
vacation, injury, and/or sick leave with pay. Such leaves of absence will be requested in writing and
reviewed by the City Manager. During leaves of absence without pay, the seniority of the employee
on leave shall remain frozen at the level of the last day of actual employment.
SECTION 14.2 MILITARY LEAVE.
Military leave shall be granted in accordance with applicable law.
SECTION 14.3 JURY DUTY LEAVE.
A permanent employee shall be granted a leave of absence with pay if called for jury duty.
Since it is not the intention of the City that an employee receive more compensation for jury duty
than theyhe would if theyhe were performing theirhis normal duties, the employee will turn in the
jury check to the City when received. Should a jury be dismissed on any particular day, the employee
will be expected to return to work.
SECTION 14.4 NON-EMPLOYMENT ELSEWHERE.
A leave of absence will not be granted to an employee to try for or accept employment
elsewhere, or for self-employment. Employees who engage in employment elsewhere during such
leaves will be terminated by the City.
SECTION 14.5A SICK LEAVE.
Permanent 40-hour employees covered by this Agreement may accumulate sick leave at the
rate of 10.6 working hours per month, to a maximum of two thousand twenty-eight (2028) working
hours, or at a rate of fourteen (14) hours per month for shift employees, to a maximum of two
thousand six hundred and eighty eight (2688) hours.
SECTION 14.5B ROUTINE CARE.
With prior approval and sufficient notice, leave for routine doctor, dental or other medical
appointments shall be charged to the employee’s regular and/or accumulated sick leave in one (1)
hour multiples for the period the employee is off work. All employees must notify their shift
supervisor of any scheduled appointment prior to the beginning of their shift. Upon return to work,
the employee will give theirhis supervisor a doctor’s statement verifying the employee’shis ability
to resume firefighting duties.
SECTION 14.5C ELIGIBILITY FOR PAY.
In order to get sick leave with pay, each employee covered by this Agreement agrees to:
1. Report promptly to the Fire Chief or his designee the reason for theirhis absence;
2. Keep the Fire Chief or his designee informed of theirhis conditions; and
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3. Use sick leave only for the purposes set forth in this section and to bear the burden of
proof of such sickness if required by the City.
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Sick leave with pay may be used only for sickness, injury, or pregnancy of the employee
or for absence necessitated by delivery of child by a spouse or by illness, injury, death, or
exposure to contagious disease by a member of theirhis immediate family. “Immediate family” is
defined as the following relation to the employee or his/her spouse: spouse, parent, step-parent,
sibling, child, step-child, grandparent and grandchild. The word “spouse” shall include civil
partners.
Presence of the employee must actually and immediately be required for bona fide serious
circumstances or emergencies as reasonably determined by the City, and absence from duty shall
not exceed the period of actual need.
Sick days should not be considered to be a privilege; they are a fringe benefit which will be
allowed only as provided herein. An employee on sick leave is required to act pursuant to reasonable
instruction for care. Any employee who fails to meet the requirements of this Article, including
failure to provide required medical documentation as provided in Section 16.5D, abuses the sick
leave program, including the performance of work or activities off duty that are medically prohibited
or restricted while on duty; or files for pay under false pretenses, shall not receive pay and may be
subject to disciplinary action.
Sick leave, disability leave, and injury leave are not to be taken concurrently; only one of the
three types of leave may be taken at any one time.
SECTION 14.5D CERTIFICATION.
If the City has reasonable grounds to believe sick leave is being abused, it may, at its
discretion, require any employee requesting paid sick leave to furnish substantiating evidence or a
statement from the employee’shis attending physician certifying that absence from work was
required for medical reasons. A physician’s certificate may be routinely required for absences of
more than two (2) consecutive duty days, or for sick leave taken immediately before or after vacations
or other time off provided by this Agreement, or for sick leave use in excess of four (4) occurrences
per calendar year. An occurrence is defined as any continuous period of absence from duty covered
by sick leave. The City also may reasonably require a physician’s release certifying that the employee
is fit to return to work as a condition to the employee’s return to work. If there is a conflict between
physicians’ releases, the parties shall agree on a third person whose determination shall be final.
Falsification of any verification of illness may be just cause for disciplinary action, up to and
including discharge. Any employee who is found to have fraudulently obtained sick leave may be
required to reimburse the City for such sick leave.
SECTION 14.5E SICK LEAVE PAYOUT.
Upon the retirement from City service of an employee who was hired after November 25,
2009, the City shall contribute to the employee’s Retirement Health Savings Plan (“RHSP”) account
the dollar equivalent of thirty percent (30%) of the sick leave he the employee has accumulated, per
Section 16.5A, as of the time of retirement and at the employee’s regular straight time hourly rate of
pay, to a maximum of six hundred (600) hours (four hundred fifty-three (453) for a 40-hour
employee) to be contributed at the employee’s regular straight time hourly rate of pay.
Upon the retirement from City service of an employee who was hired on or before November
25, 2009, the City shall make the maximum contribution allowed by law to the employee’s 457
account, up to the dollar equivalent of thirty percent (30%) of the sick leave he the employee has
accumulated, per Section 16.5A, as of the time of retirement and at the employee’s regular straight-
time hourly rate of pay, to a maximum of four hundred three (403) hours (three hundred four (304)
for a 40- hour employee), with the difference between the maximum 457 contribution and the
maximum payout provided by this Section, if any, to be contributed to the employee’s RHSP account.
40
The RHSP contribution and payout provisions of this Section apply to retirement only, and
do not involve separation from City service for any other cause or disability leave.
If an employee provides at least three (3) months’ notice of retirement, the amount of sick
leave contributed will increase by five (5) percent. If an employee provides at least six (6) months’
notice of retirement, the amount of sick leave contributed will increase by ten (10) percent. The
employee must submit an irrevocable letter of intent to retire in order to be eligible to receive the
additional five (5) or ten (10) percent of sick leave.
SECTION 14.6A INJURY, ILLNESS OR PREGNANCY.
In the event an employee is unable to work by reason of illness or injury, including those
compensable under workmen’s worker’s compensation, or pregnancy, the City may grant a leave of
absence without pay during which time seniority shall not accrue for so long as the employee is
unable to work, except that for a work related injury compensable under worker’s compensation an
employee shall accrue seniority as set forth in Sections 14.6C and 14.7.
SECTION 14.6B ELIGIBILITY.
To qualify for such leave, the employee must report the illness, injury or inability to work
because of pregnancy as soon as the illness, injury or inability due to pregnancy is known and
thereafter furnish to the City a physician’s written statement showing the nature of the illness, injury
or state of pregnancy and the estimated length of time that the employee will be unable to report for
work, together with a written application for such leave. Thereafter, during such leave, the employee
shall be required to furnish a current report from the attending doctor at the end of every sixty (60)
day interval.
SECTION 14.6C WORKER’S COMPENSATION.
If an employee is injured while performing theirhis assigned duties, the employeehe shall be
eligible for paid injury leave not to exceed a total of three hundred and sixty-five (365) calendar days
for any one injury or accident. The employeeHe shall be compensated in an amount equal to the
salary rate they werehe was making at the time of the accident based on the salary ordinance.
All injuries must be reported in writing as soon as possible by the employee or thehis
supervisor in order to be eligible for injury leave and also the worker’s compensation benefits as
provided by the City. The employee shall authorize the City’s inspection of theirhis medical records
and advise the department of any changes in theirhis status.
Because the payments for worker’s compensation benefits are not earnings subject to Federal,
State, and F.I.C.A. taxes, and the payments are excludable from earnings for pension fund
deductions, the Finance Department may pay for the injury leave in the following manner: (a) Each
bi-weekly pay period which occurs during the period of paid injury leave, the employee will receive
a check for worker’s compensation benefits, the amount of which check shall be computed in
accordance with the rules and regulations of the Industrial Commission of Illinois. No deductions of
any kind shall be made from this payment; (b) In addition, for each biweekly pay period of paid
injury leave described above, the employee will receive a check in an amount equal to the difference
between the employee’s regular bi-weekly salary and the amount paid as worker’s compensation
benefits per (a) above. The salary paid per this check shall be subject to all applicable deductions and
withholding for various taxes. The withholding of Federal and State taxes and mandatory deductions
for pension funds, of course, take precedence over voluntary deductions such as credit union, or
union dues, etc.
SECTION 14.7 DISABILITY LEAVE.
If an employee becomes disabled either on or off the job and is disabled from performing
41
theirhis duty and if the disability persists for one month or more, the permanent employee may be
eligible to receive disability benefits under 40 ILCS 5/4-101, et seq. Such disability shall be
considered disability leave and such employee may be granted a leave of absence from the City’s
service for the length of disability. If it appears upon verification by at least three (3) competent nt
42
medical authorities that the employee will be permanently disabled, the employeehe must
apply for a disability pension upon the request of theirhis department or division head to the City
Manager.
An employee shall not accrue benefits while on temporary or permanent disability leave in
excess of three hundred sixty-five (365) calendar days. No employee shall be allowed to return to
work without a written release from his attending physician. In the event an employee is reinstated
into active service pursuant to the above-referenced Illinois Statutes, and whereupon assigned to
duty the employee fails to report to work for five consecutive calendar days, then the employee’shis
status as a municipal employee may be terminated.
SECTION 14.8 BENEFITS WHILE ON LEAVE.
Seniority, sick leave, vacation (or CTO, as the case may be) and employment credits shall not
accrue when an employee is on leave without pay, on disability leave or on injury leave in excess of
three hundred and sixty five (365) calendar days, except as per sections 14.6C, 14.7 and 16.3. Sick
leave, disability leave and injury leave are not to be taken concurrently; only one (1) of the three (3)
types may be taken at any one time. Any employee covered by this Agreement in violation of Article
VI of this Agreement will automatically forfeit any and all covered benefits that they may enjoy.
SECTION 14.9 LIGHT DUTY.
Light duty for worker’s compensation cases will be provided in accordance with the treating
physician’s restrictions. Light duty for personal injury may be made at the discretion of management
subject to work availability and physician’s restrictions.
ARTICLE XV: WAGES
SECTION 15.1 GENERAL.
Effective January 1, 20241, pay ranges and pay steps for employees in the classifications of
Firefighter and Fire Captain shall be as set forth in the salary schedules attached hereto as Appendix
C. Pay ranges and pay steps for employees in the classifications of Firefighter and Fire Captain shall
be increased annually by the percentages indicated below:
January 1, 2025 4%
January 1, 2026 4%
Employees normally will progress from Step A to Step B at the end of one year’s service, and
then progress through steps annually thereafter upon their anniversary date until Step E has been
reached. Upon completion of five (5) years of service and with one (1) academic year of Fire Science
January 1, 2022 2.25%
January 1, 2023 2.5%
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courses (certificate) as provided for in Section 15.95, an employee will then progress to Step F in
their respective pay range. Upon completion of six (6) years of service and with an Associate’s
Degree or higher level degree in Fire Science as provided for in Section 15.95, an employee will then
progress to Step G in their respective pay range.
SECTION 15.2 NEW EMPLOYEES / MERIT INCREASES
The normal beginning rate for a new employee will be the minimum rate in the established
range for the class of position. However, the City Manager may, in special cases, authorize initial
appointment above the minimum. Incremental steps within established salary ranges are to provide
a means of recognizing outstanding performance and continued good service. The City may grant, or
fail to grant, such merit pay increases as it solely deems appropriate based upon employee
44
performance. Non-merit factors such as Union activity, race, color or creed may not be
considered by the City in granting such increases.
SECTION 15.3 40-HOUR INCENTIVE.
As an incentive to volunteer for such positions, an employee (designated as Firefighter (80)
or Fire Captain (80)) who is 1) filling a 40-hour position and 2) assigned to the 40-hour schedule
shall receive, for so long as both 1) and 2) apply, a wage rate that is two and one-half percent (2
½%) above the rate established for shift firefighters (designated as Firefighter (106) or Fire
Captain (106)) in Appendix C.
SECTION 15.4 LONGEVITY PAY.
After five (5) continuous years of service, each employee covered by this Agreement shall
have the following amounts added to theirhis base wages
Years of Service Increase
After 5 years 2%
After 10 years 4%
After 15 years 6%
After 20 years 8%
After 25 years
*After 30 years
10%
12%
Base pay shall be the bi-weekly salary from the official pay plan as referenced in Appendices
B and C of this Agreement for which the employee is eligible, excluding any other pay adjustment
or compensation provided.
*Applicable to the rank of Battalion Chief only
SECTION 15.5 SEVERANCE PAY.
All permanent employees, upon retirement from the City service who are electing to retire
under the provisions of the Illinois Firefighters Pension Law because of length of service, shall be
entitled to severance pay equal to two (2) weeks actual salary at the time of retirement. This applies
to retirement only where City employees have met the requirements of the Illinois Firefighters
Pension Law. This is a one-time only benefit and credit will not be given for part- time or temporary
service. The City will compute severance pay on actual wages rather than base wages.
SECTION 15.6 PAYROLL DEDUCTIONS.
If the employee so desires, the Finance Department may make certain deductions from the
employee’shis check. Among these are savings and payments to the credit union, United Way
contributions political action committee (PAC) contributions and additional withholding tax. All
deductions must be requested in writing, dated, and signed by the employee.
SECTION 15.7 DIRECT DEPOSIT.
All fire department members covered by this agreement shall have direct deposit for payroll
payments.
SECTION 15.8 ACTING PAY.
A bargaining unit employee who works in a higher capacity for a minimum of three (3) hours
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in such higher classification shall receive the rate of pay of the higher classification as acting pay
retroactive to the first hour of such consecutive duty time in the higher classification. The
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determination as to whether or not the employee has been acting in a higher capacity for three
(3) or more hours, and is thus entitled to acting pay, shall be made in accordance with present practice.
SECTION 15.9 APPROVED COLLEGE WORK.
The City shall provide an incentive for full-time employees covered by this Agreement to
obtain a level of education beyond that of a high school diploma and the minimum requirements for
the positions held by the employee.
Employees may not progress to Step F until completing one (1) academic year of Fire Science
courses concurrent with Department practice, and may not progress to Step G until obtaining an
Associate Degree or higher level degree in Fire Science from an accredited academic institution.
ARTICLE XVI: GROUP BENEFITS
SECTION 16.1 GROUP MEDICAL COVERAGE.
For employees covered by this Agreement, group medical coverage is available from a
provider selected by the City Manager, currently the Illinois Department of Central Management
Services’ Local Government Health Plan. Four plans, which provide certain basic benefits and
comprehensive major medical benefits to age sixty-five (65) will be made available to permanent
full-time employees and their dependents; and to eligible retired employees under the age of 65 and
their dependents under the age of 65. Plans of medical coverage that are secondary coverage to
Medicare Parts A and B are available to retired employees at age 65 and their dependents at age 65.
Upon termination of employment for any reason other than retirement, the group coverage shall cease as of the date of the
termination of employment. Employees who have been placed on temporary or permanent disability by the Fireman’s Pension
Fund, and employees who are on injury leave (receiving Worker’s Compensation Disability Payments) in excess of three hundred
and sixty- five (365) calendar days, may remain on the City’s group medical plan at the employee’s cost until age sixty -five
(65).
Plans, which provide certain basic benefits and comprehensive major medical benefits to age
sixty-five (65) will be made available to permanent full-time employees and their eligible
dependents, and to eligible retired employees and their eligible dependents. Plans which provide
benefits supplemental to Parts A and B of Medicare are available to the aforementioned retired
persons upon the attainment of age sixty-five (65). These plans of medical coverage avail able
to the employees and their dependents, whether the employee is an active full-time employee or a
retired employee, are dictated by the age of the persons involved.
Continuation of medical benefits will be offered according to Federal Cobra guidelines at
group rates, to certain eligible employees and eligible dependents whose coverage would otherwise
have terminated upon termination of employment. Former employees and eligible dependents will
pay the full group premium cost and must notify the City of their intention to continue the coverage
within sixty (60) days beginning on the date that coverage would have terminated under the group
health plan. Details of these benefits are further explained in the Employee Health Plan Document.
SECTION 16.2 PERMANENT FULL-TIME EMPLOYEES AND DEPENDENTS.
Each plan coverage month begins on the first day of the calendar month. Employees under
this Agreement will be eligible for the medical coverage on the first day that the employee
commences to work. An eligible dependent shall include the covered employee’s spouse, eligible
dependent children, and civil union partner, as per the current plan provisions.
During the term of this Agreement, employees covered by this Agreement will contribute the
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monthly amounts specified in Appendix H toward the premium cost of group medical coverage under
the City’s plan. During the term of this Agreement, modifications to plan benefits, including but not
limited to changes in coverage, deductibles, co-pays and out-of-pocket maximum payments, may
occur as necessary to maintain plan solvency. Any such modification shall be subject to the
provisions of Section 16.8 of this Agreement.
SECTION 16.2A HEALTH SAVINGS ACCOUNT (HSA)
For employees who elect coverage under the “High Deductible Plan” the City will make a
contribution of $750 for single coverage and $1,500 for family coverage to a Health Savings Account
(HSA) for each plan year. City agrees that during the calendar year 2018, one half of the HSA
contribution shall occur in January and the other half shall be paid in July. For calendar years 2019
and 2020, HSA contributions shall only be made in JulyJanuary. Employees who elect coverage
under a plan other than the “High Deductible Plan” are not eligible for an HSA and no City
contribution will be made. For employees who switch from any other plan to the high deductible plan
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in January of 2018, the City shall make an additional contribution of $375 for single coverage and
$750 for family coverage to a Health Savings Account. This shall be a one-time option available only
during this limited time period.
SECTION 16.3 EMPLOYEES ON DISABILITY OR INJURY LEAVE.
Subject to the City’s group coverage plan, an employee on disability leave may remain in the
group medical plan but the employee must pay the full employee premium, except for an in the line
of duty disability as noted below, and the full dependent’s premium.
Subject to applicable provisions of Federal and Illinois state statutes an employee on injury
leave (worker’s compensation leave) may remain in the group medical plan and the City will continue
to pay the employee’s premium and the City’s share of the dependent’s premium as provided for in
Section 16.2, except where such leave exceeds three hundred and sixty-five (365) calendar days
(Section 16.1). Subject to applicable provisions of Federal and Illinois state statutes, if an employee
is disabled in the line of duty, the City will pay the employee-only premium so long as the disabled
employee is prevented from being gainfully employed elsewhere. If a disabled employee takes
employment elsewhere and is eligible to be covered by that employer’s group medical plan, the City
premium payments for the employee shall cease.
SECTION 16.4 RETIRED EMPLOYEES AND DEPENDENTS.
A firefighter who is removed from the City’s active payroll because of retirement as a
deferred pensioner, retirement from active service, or disability retirement, shall have such rights to
continued coverage under the City’s group medical plan as are provided by State statute, currently
codified as 215 ILCS 5/367f. In addition, except as otherwise provided in Section
16.1 and/or Article XVII of this Agreement, the City will bear the cost of the total premium of the
employee only coverage to age sixty-five (65). Further, should any employee under the age of fifty
(50) opt for retirement after twenty (20) years or more of service with the City of Galesburg and who
also meets the service requirements for pension benefits under the provisions of the various City
pension plans, then that employee may remain in the City’s medical plan at his own expense to age
sixty-five (65). If any covered person attains the age of sixty-five (65), be it the retired employee or
a dependent, then said employee or dependent is eligible for coverage secondary to Medicare as
described in the first paragraph of Section 16.1. That person at the age of sixty-five (65), be it the
retired employee or dependent, immediately becomes eligible for the coverage secondary to
Medicare and all other coverage is terminated in regard to that person.
SECTION 16.5 OPT OUT RIGHT.
Any employee who is employed and covered by this Agreement as of the date of ratification
by both parties shall have the right to opt out of (waive) the City’s obligation to p ay the cost of
retiree health benefits as provided in Section 16.4. In consideration of such a waiver, the employee
shall be entitled to the retirement health benefits provided under the Retiree Health Savings Plan
(“RHSP”) set forth i n Article XVII. Such waiver rights shall be exercisable during open enrollment
periods established at least annually by the City. Once an employee exercises their right to waive
the premium payment obligations of the City under Section 16.4 they shall be covered by the
provisions of Article XIX and, while retaining any statutory right that they may have to remain in
the group covered by the City health plan, shall no longer be eligible for City-paid health care
coverage as provided by Section 16.4. Such opt-out election shall be irrevocable.
SECTION 16.65 UNION AND MANAGEMENT LIABILITY.
The failure of any plan of medical coverage to provide any benefit for which it has contracted,
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shall result in no liability to the City or to the Union, nor shall such failure be considered a breach by
the City or Union of any obligation undertaken under this or any other Agreement. However, nothing
in this Agreement shall be construed to relieve any plan of medical coverage from any liability it
may have to the City, Union, employee, or beneficiary of any employee. The terms of any contract
or policy issued by a plan of coverage shall be controlling in all matters pertaining to benefits
hereunder.
SECTION 16.76 RIGHT OF CONSULTATION.
A difference or conflict between any employee (or his covered dependents) and the plan of
coverage regarding claims or coverage shall not be subject to the grievance procedure provided for
in any collective bargaining agreement between the City and the Union. Any questions or concerns
involving claims or coverage shall be referred to the City Manager’s office for clarification.
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SECTION 16.87 HEALTH BENEFITS ADVISORY COMMITTEE.
Two (2) members of Local #555 shall be allowed to sit in on all Health Benefits Advisory
Committee meetings. This will be a non-voting position, however, said employees will be allowed
to give theirhis advice regarding proposed changes in the coverage of City employees. Further, the
City shall give proper notice to all members of the committee at least two (2) days prior to said
meeting.
SECTION 16.98 ECONOMIC IMPACT NEGOTIATIONS.
In the event that premium costs increase or any coverage or benefit is decreased during the
term of this Agreement, the Union may elect to open the issue of medical coverage with the City, for
the purpose of good faith negotiations over the economic impact of any such change, by serving
notice on the City within thirty (30) days of such increase or decrease. Such negotiations shall
commence not later than fifteen (15) days after such notice is served.
This provision shall not preclude the City from, as may be deemed necessary, making changes
in benefits as provided in Section 16.2, changing service vendors, or passing on to employees their
share of premium increases except as otherwise provided for in Section 16.2. The fact of any such
change shall not be grieveable by the Union; nor shall the City be required to make changes
applicable only to firefighters in the City-wide medical plan. This provision is intended to afford the
Union the opportunity to negotiate in good faith with the City the economic impact of any such
change.
SECTION 16.109 GROUP DENTAL PLAN.
For employees covered by this Agreement, group dental coverage is available. A plan which
provides certain benefits is available to permanent full-time employees and their dependents. The
City will pay the employee’s dental premium. The employee will pay for dependent coverage if
desired.For employees covered by this Agreement, a group dental plan is available from a company
selected by the City Manager. A plan which provides certain benefits is available to permanent
full-time employees and their dependents who enroll in the group health plan. The cost for these plan
benefits is included in the group health plan costs as stated in Appendix H.
SECTION 16.110 I.R.C. SECTION 125.
The City will extend its I.R.C. Section 125 Plan to members of the bargaining unit, so long
as such plan continues to be authorized by the Internal Revenue Code.
SECTION 16.112 LIFE INSURANCE.
The City will provide $10,000 in term life insurance for each employee covered by this
Agreement.
ARTICLE XVII: RETIREE HEALTH SAVINGS PLAN
SECTION 17.1 ESTABLISHMENT.
The City shall establish a Retiree Health Savings Plan (RHSP) through the ICMA Retirement
Corporation (“ICMA-RC”) MissionSquare Retirement and RHSP accounts shall be established for
all employees. The City’s participation in the RHSP shall be in accordance with the terms and
conditions of the RHSP participation agreement.
SECTION 17.2 REGULAR CONTRIBUTIONS: NEW AND OPT-OUT EMPLOYEES.
Employees who are hired after the date of ratification of this Agreement by both parties (“new
employees”) and those current employees who elect irrevocably to opt out of (waive) the City’s
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obligation to pay health insurance premiums for them upon retirement, as provided in Section 16.5
(“opt-out employees”), shall be entitled to retiree health insurance by means of their participation in
the RHSP but shall not be eligible for City-paid health insurance premiums upon retirement as
provided by Section 16.4. For each such new employee and opt -out employee, the City shall
contribute on or about the first payroll date in January (“the contribution date”) during each year of
this Agreement remaining after the date of ratification of the Agreement by both parties, or upon the
successful conclusion of an employee’s probationary period, if later, $1,000 plus .25 percent (one-
quarter of one percent) of annual salary as of the contribution date to the e mployee’s Retiree Health
Savings Plan account maintained by Mission Square Retirement.
Employees who are hired after November 25, 2009, shall be entitled to retiree medical
coverage by means of their participation in the RHSP. For each such new employee and opt-out
employee, the City shall contribute on or about the first payroll date in January (“the contribution
date”) during each year of this Agreement, or upon the successful conclusion of an employee’s
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probationary period, if later, $1,000 plus .25 percent (one-quarter of one percent) of annual salary as
of the contribution date.
SECTION 17.3 MATCHING CONTRIBUTIONS.
Each active employee covered under this agreement shall contribute via payroll deduction
$25 per month into theirhis RHSP account; the City shall match the amount of each such
contribution by contributing $25 per month into the current employee’s RHSP account.
SECTION 17.4 INCENTIVE CONTRIBUTIONS.
As a sick leave non-use incentive, the City will contribute, at the applicable rate of pay as of
the first pay period following the beginning of a calendar year, a contribution equal to 72 hours of
pay for any eligible shift employee (54 hours for a 40-hour employee) who does not use any sick
leave during the previous calendar year, a contribution equal to 48 hours of pay for any eligible shift
employee (36 hours for a 40-hour employee) who used one (1) day (24-hour day for a shift employee
or 8-hour day for a 40-hour employee) or less of sick leave use during the previous calendar year,
and a contribution equal to 24 hours of pay for any eligible shift employee (18 hours for a 40 -hour
employee) who used more than one (1) but not more than two (2) days of sick leave (24-hour days
for a shift employee or 8-hour days for a 40-hour employee) during the previous calendar year. For
purposes of this Section, a one-day bereavement period shall not count as sick leave use and, for 40-
hour personnel only, up to four (4) hours of released time for routine doctor and dental appointments
do not count as sick leave use. In order to be eligible for such incentive contributions, the employee
must have at least thirty (30) days of sick leave in theirhis sick leave bank.
SECTION 17.5 SAVINGS PROVISION.
It is the intention of the parties that the Retiree Health Savings Plan set forth in this Section
shall be administered through ICMA-RCMissionSquare Retirement as long as it is mutually agreed
and legally permitted. Should it occur that, because of circumstances beyond the control of the parties
or in the exercise of legally-mandated City prerogatives, the plan administered by ICMA-
RCMissionSquare Retirement should be terminated, the City agrees that the RHSP trust accounts
maintained by ICMA-RCMissionSquare Retirement shall be transferred to a voluntary employee
beneficiary association (VEBA) plan established under Internal Revenue Code Section 501(c)(9), or
the then legal equivalent thereof, and the City’s contribution obligations under this Section shall
become VEBA contribution obligations. The VEBA to which such contributions are made shall be
one selected by mutual agreement of the parties upon notice by the City and the opportunity to bargain
over the selection, with such bargaining being subject to resolution by interest arbitration in the event
of a failure to agree.
ARTICLE XVIII: PENSIONS
During the term of this Agreement, employees shall continue to participate in the Firefighter’s
Pension Fund in accordance with and subject to the provisions of the Statutes of the State of Illinois
now applicable or as they may hereafter be amended.
ARTICLE XIX: RESIDENCY
All employees are required, as a condition of their continued employment with the City, to
maintain their principal residences within the state of Illinois, and within a radius of twenty forty-
five (4520) miles, by straight-line radius and not as determined by means of a surface streets and
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roads measurement from Galesburg City hall. This residence requirement shall be construed to mean
actual “in fact” living and residing within
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the area described herein. Any person appointed to a permanent City position shall become a
resident of the described area within thirty (30) days after the expiration of such employee’s
probationary period if the employee is to be continued in the City’s service. Response time
requirements are independent of residency requirements.
ARTICLE XX: MISCELLANEOUS PROVISIONS
SECTION 20.1 ACCEPTANCE OF GIFTS.
No gift or favor given because of theirhis employment with the City of Galesburg shall be
accepted by a City employee.
SECTION 20.2 DEFAULT ON PREMIUMS.
All medical plan premiums which are the sole responsibility of any current or retired
employee due the City must be submitted on a timely basis. Unless previous arrangements are made
and approved by the City, failure to pay such premiums may result in termination of coverage without
liability to the City.
SECTION 20.3 DRIVER’S LICENSE.
Employees designated by the City to drive firefighting equipment shall be required to obtain
and maintain an appropriate driver’s license within thirty (30) days of employment. The City agrees
to provide equipment and reasonable training on work time to assist employees in obtaining such
driver’s license. Employees will be allowed to take the driver’s test during working hours at a time
designated by the City.
SECTION 20.4A SERVICE OF NOTICES.
Notices hereunder shall be deemed to have been adequately given if served by registered
mail upon the persons named below at the address indicated, unless otherwise notified in writing:
Notice to the Union shall be addressed to:
President, I.A.F.F., Local #555
150 South Broad Street
Galesburg, Illinois 61401
Notice to the City shall be addressed to:
Human Resource Manager
City Hall
55 West Tompkins Street
Galesburg, Illinois 61401
A basket will be placed in the Central Fire Station Duty Office for these notices and mail.
SECTION 20.4B EMPLOYEE NOTICES TO EMPLOYER.
Employees shall notify their supervisor within seventy-two (72) hours or the next working
day, whichever occurs sooner, of any changes in address, telephone number or marital status. The
supervisor will inform the Human Resource Manager immediately of any such transactions in order
to update the central personnel records.
SECTION 20.4C UNION NOTICE TO EMPLOYER.
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The Union agrees to furnish the City with an up-to-date list of all of its officers and to
immediately notify the City of any changes thereto.
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SECTION 20.5 ORDERLY OPERATIONS.
The City may prepare, issue and enforce rules and safety regulations necessary for the safe,
orderly and efficient operations of the City, consistent with this Agreement.
SECTION 20.6 OUTSIDE EMPLOYMENT.
Permanent City employees may not carry on, concurrently with City employment, any private
business, undertaking or employment that affects the time or quality of their work, or which casts
discredit upon or creates embarrassment for the City government.
SECTION 20.7 PERSONAL USE OF CITY PROPERTY.
The use of City property for personal use is prohibited.
SECTION 20.8 PHYSICAL FITNESS.
It shall be the responsibility of each employee to maintain the standards of physical fitness
required for performing theirhis job. Whenever a department or division head feels that the physical
condition of an employee is endangering his the employee’s own health, or the safety of his their
fellow workers, the employee may be requested to submit to a medical examination by a physician
without expense to the employee which shall only be for the purpose of determining his the
employee’s physical condition relative to City employment.
The employees covered by this agreement shall be required to submit to the Physical Perform
anc e Test s e t forth belo w onc e ea ch ye ar.Performance Test set forth below once each year. All
bargaining unit members are required to complete this test and have their completion time validated
by the Training Captain and a member of the City Fire Management staff. The completion time shall
remain confidential.
The City will contribute, at the applicable rate of pay as of the first pay period following the
beginning of a calendar year, a contribution equal to 16 hours of pay for any eligible shift employee
(12 hours for a 40-hour employee) that meets the following criteria:
• Completes all portions of the annual Departmental Medical Evaluation or
provides documentation of an annual wellness physical from personal physician
• Completes the current physical agility course
Bargaining unit members that complete the test in three minutes and 38 seconds (3:38) or less
shall receive an additional twelve (12) hours of CTO added to the annual allotment for the next year
to be scheduled after all regular vacation scheduling has been completed and subject to the
regulations of Article XIII (Consolidated Time Off) of this Agreement. A bargaining unit member
may choose to cash-in any or all of these twelve (12) hours of CTO during the next calendar year in
addition to the 96 hours of allowable CTO cash-in outlined in Section 13.4 of this Agreement.
Bargaining unit members who fail to complete the test, or whose completion time is in excess
of seven minutes (7:00) shall be required to complete the Physical Performance Test every three (3)
months until they reach a completion time below seven (7:00) minutes. If a bargaining unit member
fails to complete the test in seven minutes or less in three successive quarters, that information will
be forwarded to the department physician to assist in recommendations to improve the employee’s
fitness level. The failure of a bargaining unit member to complete the test in seven minutes or less
shall not be used in a punitive manner.
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Testing shall be administered by the department and may be monitored by a Union
representative with the employee’s consent. Testing shall be conducted in a time frame after annual
department physicals have been conducted, but prior to annual CTO scheduling.
City and the Union agree to discuss, with the intent of reaching agreement, adjustments to
these completion times which may be necessary after conclusion of the first year of testing. If the
parties fail to reach an agreement regarding adjustment of these times, either party may raise the issue
during negotiations for a successor to this Agreement.
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Galesburg Fire Department
Physical Performance Test
Required Gear
Full turnout gear (including gloves) with SCBA. Nomex hoods are optional. Extrication gloves may
be worn in place of firefighting gloves.
Course Tasks and Rules
Task 1 - High-rise Stair-climb Evolution:
The course begins at the base of the stairs on the first floor of the burn tower with one (1) hand
touching the accordion hose and “on air”. Time begins when the hose is raised to the shoulder. Carry
a 50’ accordion section of 2 ½” attack line to the fourth (4th) floor of the burn tower. Running up the
stairs and taking as many steps as possible is permitted. After reaching the
fourth (4th) floor, carry the hose (walking) toward the window and drop the hose in the designated
location.
Task 2 – Hoist Evolution:
With Hand-over-hand motion, pull a 50’ rolled section of 2 ½” attack line attached to ½” utility rope
to the fourth (4th) floor of the burn tower. Place the hose in the designated location just inside the
window opening. Walk back down to the first (1st) level of the burn tower making contact with each
step. After returning to the first (1st) level, walk to the chopping simulator located just outside the
opening to the burn tower.
Task 3 – Chopping Evolution:
Using a 9# dead-blow hammer, drive a length of railroad tie a distance of five feet (5’). You must
“strike” the tie. Hooking or dragging the tie will result in the assessment of a fifteen (15) second
penalty added to the total time. After driving the tie, drop the sledgehammer and walk a serpentine
path a distance of 140’ to the next task.
Task 4 – 1 ¾” Hose Advance:
Pick up the nozzle and place it over the shoulder. Advance (walking) the 100’ length of charged
1 ¾” hose a distance of 75’, crack the nozzle and place it in the designated location. Walk 30’ to the
next task.
Task 5 – Victim Rescue Evolution:
Lift the 145# dummy under the arms and drag it backwards a distance of 100’ and place it in the
designated location. Total time ends at the completion of this task.
SECTION 20.9 RULES AND REGULATIONS.
All rules, regulations, and departmental orders shall be issued in writing to all bargaining unit
employees. The Employer and the employees agree to adhere to those rules, regulations and orders
unless and until they are changed in writing.
SECTION 20.10 PRINTING OF THE AGREEMENT.
The City shall be responsible for the printing of twenty five (25) copies of this Agreement
and shall provide the Union an opportunity to proof the Agreement prior to printing. The cost of
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printing the Agreement shall be shared equally by the parties. The City shall distribute one (1)make
this Agreement available on the City’s website and Intranet.
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copy to each bargaining unit member covered by this Agreement, and shall also provide each
new bargaining unit member with a copy within one (1) pay period within their date of hire. This
Agreement shall be printed by a Union printer of the City’s choice, unless an alternative printing
arrangement is mutually agreed to by Local #555 and the City.
SECTION 20.11 MANNING LEVELS.
Minimum manning shall be as established by the Fire Chief’s General Order #2 Manpower.
If the Chief decides to change the manning levels, he the Chief shall circulate a proposed new General
Order incorporating the change. If the union wishes to bargain over the change, it shall notify the
Chief, who shall then delay implementation of the changes for 30 days to allow for bargaining with
the union during that period. During bargaining, the union shall be provided with the reasons for the
change and the union shall have the opportunity to present alternatives to the change. After
consideration of proposed alternatives, the Chief may implement the change unless the union has
presented clear and convincing evidence that the change is unwarranted or unnecessary.
Manning shall be defined as qualified individuals that are capable of performing and
providing firefighting suppression activities by means of holding certification known as “Firefighter
II” and/or “Basic Operations Firefighter”. All new employees shall be sent to a state certified training
academy within the first year of employment, unless the new member has graduated from a state
certified training academy, to achieve certification as “Firefighter II” and/or “Basic Operations
Firefighter”. The City shall assume the cost of such training, to include overnight lodging,
transportation or mileage reimbursement, and a reasonable per diem.
SECTION 20.12 TELEPHONE.
All employees shall be required as a condition of continued employment, to obtain and
maintain an operating telephone.
SECTION 20.13 VOTING TIME.
Employees shall be allowed the opportunity to vote in any federal, state, or local general
election during work hours.
SECTION 20.14 PERSONNEL RULES.
The City’s Personnel Rules are not applicable to bargaining unit employees.
SECTION 20.15 ORIENTATION AND LAPEL PINS.
The Union will be allowed an opportunity to have a one (1) hour orientation during the first
(1st) week of employment with all new hires to explain the role of the Union and the benefits of
membership. Bargaining unit employees will be permitted to wear the I.A.F.F. Union lapel pin on
their uniforms at work in accordance with departmental rules.
SECTION 20.16 PROTECTIVE CLOTHING.
The employer shall provide protective clothing, and the employee shall continue to receive
station uniforms according to the current practice of the parties. Station uniforms will be provided
by the employer. The City shall make efforts to secure grant funding to provide for two (2) sets of
firefighting P.P.E. for all bargaining unit members to include but not limited to: bunker gear, nomex
hood, and gloves.
SECTION 20.17 CLASS A DRESS UNIFORMS AND STATION UNIFORM COMPONENTS.
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AEffective January 1, 2015, an employee who completes his their probationary period after
this date shall be provided by the City with a Class A Dress Uniform, according to the current
Department specifications, at no cost to the employee. This uniform shall be provided within ninety
(90) days after the expiration date of the employee’s probationary period. A shift Firefighter shall be
provided with an annual trade-in allowance of up to $250 500 for replacement of work shoes, belts,
Class A uniform upgrades and approved T or polo shirts upon submittal of receipts. Firefighters are
required to buy short pants.
For 40 hour employees, a clothing allowance of $400 will be provided.
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SECTION 20.18 REIMBURSEMENT FOR LOSS OF PERSONAL ITEMS
Employees covered by this agreement will be reimbursed for loss of personal items
(including but not limited to: gloves, eyeglasses, contact lenses, personal tools and uniforms)
destroyed or damaged in the line of duty in an amount not to exceed $250 per occurrence.
ARTICLE XXI: APPRENTICESHIP AND LIAISON OFFICER PROGRAM
The Union agrees to cooperate with the Employer in the Apprenticeship and Liaison Officer
Program. There shall be created an Apprenticeship and Liaison Officer Committee jointly established
by the Employer and the Union, with equal representation. This Committee shall be charged with the
responsibility of developing the guidelines for developing, implementing and administering such
programs.
The Committee shall administer the Liaison Program to effectuate the purpose of
development a corps of individuals from the community, representing industries, hospitals, financial
institutions and the like, to serve as liaison personnel to the Galesburg Fire Department in the event
of fire or other emergency at their facility. Such liaison officers will also be used by the Galesburg
Fire Department as an auxiliary firefighting unit in the event of a major disaster in the community.
Such persons will not be assigned to enter buildings or residences for the purposes of fire suppression,
but will be limited to perimeter work, assisting the firefighters in the event of such a m ajor disaster.
They will be at all times under the direct supervision and control of the Chief of the Galesburg Fire
Department or theirhis assignee. They will wear uniforms and protective clothing that is distinctive
from those of the bargaining unit members. Except in the case of such a major disaster, liaison officers
will not perform the duties of firefighters and their duties shall be confined to providing information
and other similar support services to the Galesburg Fire Department concerning their facilities. No
such liaison officer will be summoned except if needed in an advisory nature nor perform any duties
of any kind outside those of an advisory nature at the scene of a fire or similar emergency unless all
bargaining unit members have been called back for duty because of the emergency.
Apprentice firefighters will be trained and assigned according to the guidelines developed by
the Committee. Such persons shall be provided a uniform and protective clothing that is distinctive
from that used by the bargaining unit members. Due to their lack of experience, and the possibility
of injury to themselves, the public, and the bargaining unit members, apprentices will not be
permitted to enter a building or a residence that is on fire. Apprentices will not be paid for their
services and will not receive preferential treatment or consideration in the hiring process to become
a member of the classified firefighting service of Galesburg.
In the event of a dispute among Committee members that cannot be resolved, the parties agree
to refer the difference of opinion to a third party neutral for resolution, as per details and limitations
to be mutually agreed for inclusion as an addendum to the contract to include a dispute mechanism
for resolving cases of impasse positions of the Committee.
ARTICLE XXII: MAINTENANCE AND FUTURE DEVELOPMENT OF THE TRAINING
SITE
The Hawthorne Training Site shall be recognized as an integral part of the Galesburg Fire
Department facilities. Recognition of this therefore extends certain job responsibilities of bargaining
unit members to that facility, including:
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Maintains the Training Site’s permanent structures and facilities to the effect of: maintains
order and cleanliness of apparatus, tools, and equipment; sweeps and cleans or vacuums all floors
and carpets; cleans and keeps sanitary the bathroom and kitchen areas including toilets, lavatories,
showers, counters, cabinets, and appliances. Maintains order the cleanliness of classroom equipment
and instructional aids.
Maintains and performs minor repairs of firefighting equipment, vehicles, and apparatus
which may be stationed at the Training Site for training purposes.
Participates in the preparation, execution, and clean up operations arising from training
activities implemented by the Department for the benefits of offering training opportunities to
Department members together with other professional members or groups.
These duties and responsibilities arise from the conduct of regular Fire Department affairs
and training activities. Utilization of the training facilities by outside departments, agencies,
organizations, or affiliations will require their support in maintaining the order and cleanliness of
training site facilities and equipment utilized in the conduct of these outside activities.
The Employer agrees to accept the primary responsibility of maintaining the physical grounds
of the Training Site through its other departments by including the Training Site in its regular pattern
of grass mowing and snow removal at the Hawthorne Complex. Firefighters shall assist in grounds
upkeep by trimming grass, weeds, and brush in areas not easily accessible to large equipment.
Firefighters shall use snow blowers and other equipment provided by the Employer to clean
sidewalks and other areas not clearable by City plow trucks.
The City may add additional firefighting duties to the foregoing by serving notice of such
addition to the Union. This shall not prevent the Union from grieving the question of whether such
additional duties are related to firefighting.
Activities involved in the further development of the Training Site performed outside regular
duties as outlined under the Job Description (Appendix B) will be considered as voluntary
contributions by bargaining unit members.
The Union shall not interfere in any manner with the voluntary work of a bargaining unit
member as it relates to equipment, grounds or facilities.
ARTICLE XXIII: JOB DESCRIPTIONS
The job descriptions for bargaining unit members are set forth in Appendix B.
ARTICLE XXIV: SAVINGS CLAUSE
If any provision to this Agreement, or the application of such provision should be rendered
or declared invalid by any court action or by reason of any existing or subsequently enacted
legislation, by the State of Illinois or the United States of America, the remaining parts or portions
of this Agreement shall remain in full force and effect. The parties shall attempt to renegotiate in
good faith the invalidated provisions.
ARTICLE XXV: ENTIRE AGREEMENT
This Agreement supersedes and cancels all prior practices and agreements, whether written
or oral, unless expressly stated in the Agreement, as to those matters specifically stated in this
Agreement.
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ARTICLE XXVI: AMENDMENTS
This Agreement may be amended only by mutual written agreement of the parties. Such amendments
shall be lettered, dated, and signed by the parties and they shall constitute a part of this Agreement.
ARTICLE XXVII: TERMINATION
This Agreement shall be effective as of the day after the contract is executed by both parties
and shall remain in full force and effect until 11:59 p.m. on the thirty-first (31) day of December
20263. It shall be automatically renewed from year to year thereafter unless either party shall notify
the other in writing at least one hundred twenty (120) days prior to the anniversary date that it desires
to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than
ninety (90) days prior to the anniversary date. This Agreement shall remain in full force and be
effective during the period of negotiations.
Resolution of disputes as to the terms of the successor agreement shall be in accordance with
the procedures of Section 14 of the IPLRA except that the impartial chairman of the arbitration panel
shall be selected in accordance with the procedures provided for the selection of an arbitrator
specified in Section 5.4 of this Agreement.
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APPENDIX A
AUTHORIZATION FOR I.A.F.F. UNION DUES AND ASSESSMENTS
I hereby authorize the Finance Department to deduct from my earnings the regular monthly dues,
and any annual assessments, uniform in dollar amount, in the amount certified by the Financial
Officer of the Union; and further authorize the remittance of such amounts to said local Union in
accordance with the currently effective agreement between the City of Galesburg and local Union.
This authorization is revocable by a notice in writing by certified mail to the Finance Department
with a copy to the said local Union.
I hereby waive all right and claim for said monies so deducted and transmitted in accordance with
this authorization and further and separately relieve the City, and department of the City, the Union,
and all their officers, representatives or agents from liability therefore.
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APPENDIX B
JOB DESCRIPTIONS
FIREFIGHTER - FIRE DEPARTMENT.
Under direct supervision, combats and extinguishes fire; protects life and property through
firefighting activities and the performance of hazardous tasks under emergency conditions and stress;
participates in a program of emergency medical services; assists in the routine maintenance of
department vehicles, apparatus, equipment, and physical facilities; receives training in methods and
techniques related to firefighting; participates in the fire prevention and protection program.
Responds to fire alarms; uses chemical extinguishers, bar, hooks, lines, axes, and ladders to
extinguish and/or prevent the spread of fire and protect lives and property; ventilates buildings, holds
hose nozzle and directs water streams; may evacuate individuals from the fire and administer first
aid to fire victims; participates in salvage and overhaul of equipment.
Drives and operates a pumper or ladder truck and/or rescue van; determines and takes most rapid
route to the scene of the fire; positions truck, operates truck controls to regulate pressure and an
amount of water flow or assure optimum of utilization of aerial ladders; distributes equipment from
the truck to other fire fighters; assists and supervises the reloading of the truck.
Connects hydrant to pumper truck; turns on hydrant, lays hose lines as directed, checks couplings,
and straightens hose.
Performs emergency rescue and provides emergency medical treatment in life-threatening situations,
including fires, accidents and illnesses; gives necessary immediate treatment to distressed victims
using life saving equipment; assures hospital and/or ambulance is contacted as required; may drive
emergency van. Employees shall secure certification as an Emergency Medical Technician
(minimum EMT or higher) within twelve (12) months of their date of hire and retain that certification
as a condition of employment.
Receives continuous training in firefighting methods, techniques and equipment; participates in
critique of firefighting operations after major fires; participates in the review of pre-fire plans for
schools, nursing homes and hospitals.
Maintains and performs minor repairs of firefighting equipment, vehicles and apparatus. Participates
in home awareness programs and Fire Prevention Week; provides tours of the
firehouse; gives speeches to civic and school groups and interprets fire programs to community
groups; may act as desk watch or historian at the fire station.
Prepares records and reports such as fire reports and equipment records; provides guidance,
instruction and training to other firefighters; may assist Training Instructor as required.
Cleans and maintains fire station facilities; operates offset printing equipment when assigned.
Firefighters shall continue to mow the grass at outlying stations and shall perform laundry duties
according to the current practice.
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With regard to snow removal from the apparatus aprons of fire department facilities, the Employer
agrees to have its snowplows clean as part of their regular pattern of snow removal in the City.
Firefighters shall use the snowplows, blowers, and other equipment provided by the Employer to
clean the sidewalks and other areas not clearable by the City’s snowplow trucks. If a fire emergency
occurs, and it is necessary to clear an exit path for Fire Department vehicles, bargaining unit members
agree to do so.
The City may add additional firefighting duties to the foregoing by serving notice of such addition
to the Union. This shall not prevent the Union from grieving the question of whether such additional
duties are related to firefighting.
The Union shall not interfere in any manner with the voluntary work of a bargaining unit member as
it relates to equipment, grounds or facilities.
Firefighters shall perform the duties of a superior officer as assigned. Firefighters shall perform other
duties as assigned or required.
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FIRE CAPTAIN - FIRE DEPARTMENT.
Any firefighter promoted to Fire Captain shall maintain EMT or higher certification. Under direction,
functions as station commander during an assigned shift for an outside firehouse or serves as an
administrative aide; supervises an on-going program of facility and equipment maintenance and
directs and participates in the containment and suppression of fires; conducts training programs;
prepares and maintains a variety of records and reports.
Supervises all activities at an outside fire station for an assigned shift; directs staff in an on -going
program of vehicle, equipment and facility maintenance; conducts in-service training and drills of
subordinates in firefighting methods and techniques; maintains discipline, evaluates performance and
abilities of staff.
Supervises subordinates and participates in the containment and suppression of fires; determines best
method of extinguishing fires; directs the operation of pumping equipment, laying of hose lines,
rescue of individuals, ventilation of buildings, etc.; directs work of firefighters or assists in their
direction when relieved by a superior officer.
Directs staff and participates in home awareness and other fire prevention programs.
The City may add additional firefighting duties to the foregoing by serving notice of such addition
on the Union. This shall not prevent the Union from grieving the question of whether such additional
duties are related to firefighting.
The Union shall not interfere in any manner with the volunteer work of a bargaining unit member as
it relates to equipment, grounds or facilities.
Prepares records and reports of fires, and station and staff activities; recommends and substantiates
need for the purchase of new vehicles or equipment.
Serves as administrative aide; prepares, coordinates and maintains a variety of records and reports,
such as time and pay records, personnel records, fire inspection reports, fire loss reports, station work
activities, and supplies and equipment inventories; reviews building plans and assures compliance
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with Fire Codes; coordinates releases to the media; may assist in the preparation of the budget
proposal and prepares statistical information to evaluate existing or proposed programs.
Serves as training instructor for an assigned shift; teaches scheduled classes in firefighting
techniques, equipment, methods and practices; coordinates or conducts special training programs;
prepares related reports.
Assumes responsibility for acting as Battalion Chief in the absence of the superior. Performs other
duties as required or assigned.
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BATTALION CHIEF – FIRE DEPARTMENT
GENERAL DESCRIPTION
This is a full time, shift assigned position working a 24-hours on / 48-hours off schedule. Under the
direction of the Fire Chief this position is responsible for planning, organizing, supervising, and
directing activities of employees on an assigned shift, often through a subordinate supervisor
(Captain). These activities include fire suppression; training; maintaining equipment, supplies, and
fire stations; pre-planning for fires; implementing departmental and City personnel policies;
educating the public, and conducting fire inspections. Incumbent is responsible for the welfare of
personnel in their command and civilians during incidents. The position requires a broad knowledge
of fire department administration, modern firefighting, and fire prevention methods and techniques
in making proper determinations on varied work problems. Work is reviewed through submission of
reports and through discussions and conferences with the Fire Chief.
ESSENTIAL FUNCTIONS
Assists the Fire Chief in the development and implementation of goals, objectives, policies,
procedures, and priorities of operations.
Assumes Incident Command or otherwise functions in a leadership role for fires or other significant
incidents or emergencies.
Confers, coordinates, and works with other Shift Commanders, other city departments and personnel,
and, as necessary, coordinates with other fire agencies.
Plans, administers, coordinates, executes, supervises, and delegates activities of fire suppression and
rescue, training, medical emergencies, and fire inspections and investigations.
Makes strategic decisions concerning fire suppression and medical response including directing,
coordinating and supervising companies during emergency operations.
Assigns and supervises the work of Firefighters engaged in the maintenance of equipment and
grounds at the fire stations during shifts.
Makes personnel decisions, including assignments, schedules and recommendations for discipline, in
coordination with the Fire Chief.
Supports and coordinates training needs.
Coordinates personnel and station activities through the supervision of the Fire Chief.
Writes, reviews, and creates accurate records including daily, monthly, and yearly reports.
Supervises tests performed on fire hydrants, fire apparatus, and fire hose.
Supervises and assigns pre-fire planning.
Enforces and trains employees on City and departmental policies.
Responsible for the conduct, efficiency, and discipline of personnel assigned to shift.
Responsible for evaluation and critique of major incidents.
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Monitors shift personnel sick leave, time trades, and consolidated time off (CTO) in cooperation with
current departmental practices.
Record all departmental activities that occurred during the shift.
Investigate any complaints received during the shift.
Responsible for coordination and continuity between shifts while maintaining a positive work
environment and demonstrating knowledge of sound people skills in carrying out the mission of the
department.
Other duties as assigned.
PHYSICAL REQUIREMENTS
Strength and mobility to operate a motor vehicle and take command at an incident or emergency
scene.
See in close and distant environmental surroundings.
Stand or sit for short or extended periods of time.
Immediately and without warning exert oneself physically over short and extended periods of time.
Maintain hand/arm steadiness and make skillful, coordinated movements with the arms, hands, and
fingers.
Hold arms up and make coordinated movements for long periods of time.
Hear and understand conversations in a quiet and noisy environment, as well as ability to tell where
a sound is coming from and discriminate between sounds.
Ability to hear and speak to communicate in person, before groups, and over the telephone and radio.
Work outside in various temperature and climate conditions for both short and extended periods of
time.
WORKING CONDITIONS
Work requires attendance at meetings at various sites within and away from the City.
Must be able to work extended shifts or be called back in emergency situations.
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STAFF 40 HOUR – TRAINING CAPTAIN -FIRE DEPARTMENT
GENERAL DESCRIPTION
This is a full-time position assigned to a 40-hour work week. The hours worked will be normal
business hours with flexibility when schedule allows. The position of Staff/Training Captain works
out of the Galesburg Fire Department Training Site but can be moved where needed. Under the
direction of the Deputy Fire Chief, this position is responsible for establishing the yearly training
calendar, coordinating and conducting yearly training for the department. These training activities
include all fire suppression, EMS, Haz-Mat, vehicle extrication and other response areas. The position
is responsible for the maintenance and use of the training site classroom building, training tower, and
other on-site training buildings. The position will maintain all training records including training in-
put on computer software programs. The position will have the ability to respond to emergency
incidents as needed. Any firefighter promoted to 40-hour Staff/Training Captain shall maintain EMT-
B-D certification.
ESSENTIAL FUNCTIONS
Creates and maintains the annual Training Plan according to ISO and OSFM suggested training
requirements. This includes fire suppression, EMS, Haz-Mat, vehicle extrication, Technical Rescue
Training, and any other response area training needed.
Responsible for assisting department members with obtaining, maintaining, and recertifying all OSFM
certifications.
Responsible for the coordination of shift-to-shift training for the department.
Creates outlines and presents topics and materials that are scheduled for training.
Creates and assigns monthly training assignments to be completed by crews.
Responsible for the coordination with scheduling and requesting classes through IFSI and other
outside organizations.
Coordinates with outside agencies as well as other City departments when needed for training and
facilitates locations that are needed to conduct offsite training.
Submit EMS topics to the Illinois Department of Public Health for approval each year.
Assist WIFA in utilizing the training site during the annual Fall Fire School.
Responsible for filing the Claim for Reimbursement with OSFM to recoup costs from expenses
incurred during training travel, room and board, meals, and costs of classes by fire department
personnel.
Responsible for cleaning and general maintenance of the training site along with equipment and
buildings located there.
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Responsible for the coordination and scheduling of requested fire extinguisher training from outside
entities.
Serves to coordinate releases to the media when necessary.
Responsible for the preparation and development of the Department Training Budget.
Responds to all structure fires and maintains a support role.
Performs other duties as required or assigned.
REQUIRED CERTIFICATION
Company Fire Officer or Fire Officer I
Fire Service Instructor II
0
APPENDIX C
20241 Sworn Fire Employee Hourly Pay
Schedule
Classification Step A Step B Step C Step D Step E Step F Step G
40-hour/week Firefighter * $27.45
25.18
$28.82
26.44
$30.26
27.77
$31.79
29.16
$33.36
30.61
$35.04
32.15
$36.81
33.77
53-hour/week Firefighter $20.21
18.54
$21.22
19.46
$22.28
20.44
$23.39
21.46
$24.56
22.53
$25.76
23.64
$27.08
24.84
40-hour/week Fire Captain * N/A
27.77
N/A
29.16
N/A
30.61
N/A
32.15
N/A
33.77
$38.63
35.43
$40.56
37.21
53-hour/week Fire Captain N/A
20.44
N/A
21.46
N/A
22.53
N/A
23.64
N/A
24.84
$28.43
26.08
$29.86
27.39
53-hour/week Battalion Chief N/A N/A N/A N/A N/A N/A $34.57
*includes 2.5% staff position incentive
Note: Step F requires a Fire Science Certificate and Step G requires an Associate Degree in Fire Science
1
APPENDIX D
LAYOFFS
If during the life of this Agreement, the City reasonably determines that layoffs are necessary due
to a lack of work or of funds, it shall provide a thirty (30) day notice to the Union to the effect that
it will lay off employees. If either party desires to reopen for negotiations the proposed layoffs or
the effects thereof, including the issues of work schedules or work assignments, the party seeking
negotiations shall service notice upon the other party within ten (10) calendar days from the date
that the 30-day notice is served on the union. If either party serves notice upon the other of a desire
to reopen for negotiations in accordance with this Appendix D, the parties shall meet at reasonable
times for a period of sixty (60) days, or longer if mutually agreed in writing, in an effort to reach
agreement on the issues presented by the notice(s) of desire to reopen. If neither party serves notice
of a desire to reopen, the City may proceed with layoffs at the end of the 30-day notice period.
Layoffs shall be conducted in accordance with provisions of Section 9.7.
If the Union has served notice of a desire to reopen regarding layoffs, and no agreement is reached
during the 60-day negotiations period, the Union may invoke such impasse procedures are available
to it under applicable law. Interest arbitration, should it be demanded by the Union, shall be
conducted on an expedited basis, with no more than sixty (60) days elapsing between the demand
for arbitration and the arbitration award, unless extended by mutual agreement of the parties in
writing or by ruling of the arbitrator. The City agrees that it will not implement layoffs pending
receipt of an arbitrator’s award issued in compliance with the terms of this Appendix D.
2
APPENDIX E
EMT TRAINING
Where practicable, the necessary training to prepare employees to take EMT-or higher certification
examinations and to meet the requirements for maintaining EMT-or higher certification will be
provided on duty, without loss of pay, by and through the Galesburg Fire Department, subject to
reasonable Department rules regarding training, attendance, and testing.
Overtime shall be paid in accordance with Section 7.3 of this Agreement.
3
APPENDIX F
DRUG AND ALCOHOL TESTING
It being the desire of the parties to protect the safety of the public and other employees, yet safeguard
the rights of individual employees, the parties agree that drug and alcohol testing shall be conducted,
as follows:
1. The City may order individual employees to submit to breathalyzer, blood or urine
tests to determine the presence of alcohol and/or blood or urine tests to determine the
presence of drugs where the City has reasonable suspicion to believe the individual
employee is then under the influence of alcohol or controlled substances. The City shall set
forth in writing to the employee at the time the order to submit the testing is given, the basis
for such reasonable suspicion, including all objective facts and reasonable subjective
observations and conclusions drawn from those facts.
Reasonable suspicion will be based upon the following:
A. Observable phenomena, such as direct observation of use and/or the physical
symptoms of impairment which might result from using or being under the
influence of alcohol or controlled substances; or
B. Information provided by an identifiable third party which is reasonably believed
reliable. The identity of the third party shall not be disclosed except when
considered relevant to an appeal of a grievance or any disciplinary action.
C. Any and all accidents/injuries incurred while on duty that, in the non-grieveable
judgment of the Fire Department supervisor in charge of accident review and
reporting, are likely to be determined to have resulted in property damage of
$1,000 or more or that require immediate treatment by a medical professional.
2. Employees ordered to submit to drug and alcohol tests shall promptly comply with
the order, whether or not they believe that reasonable suspicion for the order exists. Refusal
to submit to such tests may result in appropriate disciplinary action. Employees who submit
to such tests shall not be deemed to have waived or otherwise impaired their rights to grieve
or otherwise contest any aspect of the testing as may be provided by law or this Agreement.
The City shall present each employee, prior to issuing the order to test, this Agreement and
the policy of the City concerning drug and alcohol abuse.
3. The City agrees that its testing procedure for the presence of drugs or alcohol shall
conform to the following:
A. Use only a licensed clinical laboratory to test body fluids or materials for alcohol
or drugs;
B. Establish a chain of custody procedures for both sample collecting and testing that
will ensure the integrity of and of each sample and test result;
4
C. Collect a sufficient sample of the same body fluid or material to permit for an initial
screening, a confirmatory test and a sufficient amount to be set aside and reserved
for later testing; if requested by the employer;
D. Collect all samples in such a manner as to preserve the individual employee’s right
to privacy, ensure a high degree of security for the sample and its freedom from
adulteration. Proper testing may be conducted to prevent the submission of a false
or adulterated sample;
E. Confirm any sample that tests positive in the initial screening for alcohol or drugs
by use of gas chromatography, with mass spectrometry or an equivalent
scientifically accurate and accepted method that provides quantitative data about
the detected alcohol or drug metabolites;
F. Provide the employee tested with an opportunity to have an additional portion of
the same sample tested by a licensed testing facility of his own choosing;
G. Require that the clinical laboratory report to the City positive result only in the case
where both the initial and confirmatory test results are positive as to the same
sample;
H. Provide each employee tested with a report of the results of each drug or alcohol
test that includes the types of tests conducted, the results of each test, the detection
level used by the laboratory, and any other information provided to the City by the
laboratory.
Ensure that all positive samples are maintained for a period of not less than 120 days
to permit additional testing at the election of the Employer or the employee.
Testing procedures for all breath, blood and urine samples for alcohol and other
prohibited drugs and intoxicating compounds shall be in compliance with applicable
sampling procedures and shall employ approved evidentiary instruments as required
by Il. Adm. Code 20 IL. Adm. Code 1286.
Alcohol Standards: The parties agree to allow the City of Galesburg to administer
breathalyzer tests by a trained technician on a properly calibrated breathalyzer to
preliminarily determine reasonable suspicion for alcohol impairment by the
employee while on duty. A blood alcohol reading on a breathalyzer administered as
required under this Article of .01 or higher shall be considered a positive test. A
confirmatory test shall be based upon a follow up blood test using the procedures
required by this Article.
The parties agree that there shall be no random, periodic or mass testing of employees
for alcohol or drugs. Employees shall have the right to grieve the basis for the order
to test, accuracy of the tests, the consequences of the test and any alleged violation
of this Agreement.
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4. Should a grievance concerning such testing be sustained, the arbitrator shall have
the authority to fashion an appropriate remedy, including but not limited to expungement of
records, a prohibition against using information concerning the test or results thereof in any
future employment decision, and the posting of appropriate notices. It is understood that
employees’ legal rights that may exist outside this Agreement concerning drug and/or
alcohol testing are not limited or in any manner abridged herein and they may pursue the
same as provided by law. This Agreement notwithstanding. The City agrees to indemnify and
hold harmless the Union for and against any claims, demands or any liability that may arise,
reasonable costs and attorney’s fees included, as a result of any testing conducted by the
City.
5. All discipline in situations involving a positive confirmed test shall be administered
as specified herein:
A. First Positive: Except in extreme situations, in the first instance that an employee
tests positive on the confirmatory test, and where there are no other City or
Department rule violations, the employee may be subject to a suspension not to
exceed five (5) work days. The foregoing limit on suspension is conditioned upon
the employee agreeing to:
a. Undergo appropriate treatment as determined by the physician(s)
involved, up to and including a physician of the City and/or the City’s
EAP Coordinator.
b. Discontinue use of illegal drugs or abuse of alcohol.
c. The employee agreeing to authorize persons involved in counseling,
diagnosing and treating the employee to disclose to the City the
employee’s progress, cooperation, drug and alcohol use dangers
perceived in connection with performing job duties and completion
or non-completion of treatment.
d. Complete the course of treatment prescribed, including an “after care”
group for a period of up to twelve (12) months.
e. Agree to submit to random testing during hours of work during the
period of “after care”, and for a period of twelve (12) months
following the period of “after care” and
f. Agree that during this last chance period in (5) above, if the employee
tests positive again, the employee may be terminated.
B. Employees who do not agree to the foregoing shall be subject to discipline up to
and including termination.
C. Second Positive: After two (2) violations of this policy, the employee shall
be discharged from employment.
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Upon being convicted of the sale, distribution, manufacture or transfer of an illegal
drug, or the illegal sale, distribution, manufacture or transfer of a controlled
substance, or felony possession of a controlled substance or any other illegal drug by
an employee, an employee shall be immediately dismissed.
Upon being convicted of misdemeanor possession of any illegal drug or controlled
substance, an employee will be subject to disciplinary action up to and including
dismissal.
6. Voluntary Request for Assistance. Employees are encouraged to voluntarily seek
treatment, counseling and/or other support and assistance for an alcohol or drug related
problem. If such voluntary assistance is sought by the employee before the employee
commits rule violations connected with drug/alcohol abuse and/or before the employee is
subjected to for cause testing under this policy, there shall be no adverse employment action
taken against an employee who voluntarily seeks assistance and successfully completes a
substance abuse program. When voluntary assistance is requested under this policy, the
employee may use the City’s Employee Assistance Program to obtain referrals, treatment,
counseling and other support and all such requests shall be treated as confidential pursuant
to the City’s normal procedure in the operation of its Employee Assistance Program.
Employees participating in EAP shall comply with the following requirements:
A. The City attorney shall be notified of the employee’s entry in the EAP. Such
information shall be held confidential subject to the employee’s compliance with
the conditions and agreements established for EAP participation;
B. The EAP conditions shall include a requirement that the employee be subject to
random testing during treatment;
C. During the period of treatment, the employee shall be required to obtain a fit for
duty statement from a physician who shall provide to the Administrator of the EAP.
If the employee is determined to be fit for duty, the statement shall be held in
confidence. If found not fit, the City shall be notified by the Union President.
1. If the employee fails to comply with any agreements or conditions for
participation in the EAP, the City shall be notified by the
Administrator of the EAP.
2. This employee will be required to submit to random testing for a
period of twelve (12) months following the successful completion of
treatment. Any further positive drug and alcohol testing may result in
termination.
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APPENDIX G
COMPONENTS OF CTO
Category Year 0 Year 7 Year 14 Year 22
Current Allocations
Vacation (a) 144 192 240 288
Personal Day 24 24 24 24
Holiday Time (b) 67.294 67.294 67.294 67.294
Christmas Prem Hol (c) 12 12 12 12
Total 247.2262 295.2310 343.2358 391.2406
New CPTO Hours 248262 296310 3580 4060
Change to 40Hour conversion: .07547 187198 223234 27064 3062
(a)Vacation includes 8 hours for birthday for shift employees
(b)Holiday time includes hours previously known as comp time
(c)12 hrs in CTO instead of added to wages as Premium Holiday P
BENEFIT CONVERSION PROCEDURE.
Employees who may be reassigned from a 53-hour work week schedule to a 40-hour work week
schedule, or vice-versa, shall have their accumulated compensatory time leave hours, vacation
leave hours, (or CTO hours, as applicable) and sick leave hours converted on the following basis:
1.New 40-hour Per Week Employees - To determine the equivalent benefit hours for new
40-hour per week employees, multiply the employee’s shift schedule accumulated benefit
hours times a conversation factor of times a conversion factor of .7547.
2.New Shift Employees - To determine the equivalent benefit hours for new shift schedule
employees, multiply the employee’s 40-hour per week accumulated benefit hours times a
conversion factor of 1.325.
8
High Deductible plan PPO plan PPO+ plan
APPENDIX H
Health Insurance Contribution Rates
Monthly Premiums - Effective Retroactive to January 1, 2024
High Deductible Plan PPO Plan PPO+ Plan
Coverage Employee Pays Employee Pays Employee Pays
Single $ 53.26 $ 137.10 $ 141.79
per pay $ 26.63 $ 68.55 $ 70.90
Emp + 1 $ 174.33 $ 377.71 $ 399.68
per pay $ 87.17 $ 188.86 $ 199.84
Family $ 384.24 $ 566.12 $ 598.66
per pay $ 192.12 $ 283.06 $ 299.33
Premiums & Contributions include medical, prescription drug, dental &
vision benefits for each plan as defined in the benefits booklet
Single $45.96 $604.72 $650.68
per pay $22.98 $302.36 $325.34
Emp + 1 $150.70 $1101.30 $1252.00
per pay $75.35 $550.65 $626.00
Family $332.18 $1327.88 $1660.06
per pay $166.09 $663.94 $830.03
Single
$118.64
$619.48
$738.12
per pay $59.32 $309.74 $369.06
Emp + 1 $326.88 $1092.64 $1419.52
per pay $163.44 $546.32 $709.76
Family $489.32 $1388.12 $1877.44
per pay $244.66 $694.06 $938.72
Single
$121.36
$666.22
$787.58
per pay $60.68 $333.11 $393.79
Emp + 1 $342.30 $1172.14 $1514.44
per pay $171.15 $586.07 $757.22
Family $513.26 $1486.82 $2000.08
per pay $256.63 $743.41 $1000.04
9
RATIFICATION
Executed this day of September , 20251, after ratification by the Union membership
and after receiving approval by the City Council.
CITY OF GALESBURG, ILLINOIS I.A.F.F. LOCAL NO. 555
GALESBURG FIREFIGHTERS
ASSOCIATION
City Manager/Date President/Date
Witness/Date Vice President/Date
Witness/Date Vice President/Date
Treasurer/Date
Recording Secretary/Date
1
Agreement
Between
City of Galesburg
And
I.A.F.F. Local No. 555
Galesburg Firefighters’ Association
January 1, 2024, through December 31, 2026
2
AGREEMENT
This Agreement, entered into this ______ day of December, 2025, by and between the CITY OF
GALESBURG, ILLINOIS (the “City”) and LOCAL 555, GALESBURG FIREFIGHTERS
ASSOCIATION (the “Union”):
PREAMBLE
WHEREAS, the City has voluntarily endorsed the practices and procedures of collective bargaining
as a fair and orderly way of conducting its relations with certain of its full-time employees insofar as
such practices and procedures do not interfere with the City’s right and obligation to operate
effectively in order to best serve the City and its residents, and to make clear all basic terms upon
which such relationship depends; and
WHEREAS, it is the intent and purpose of the parties to set forth herein their entire agreement
covering rates of pay, wages, hours of employment and all other conditions of employment; and to
provide the procedure for the prompt and peaceful settlement of grievances respecting the terms of
this agreement;
NOW, THEREFORE, in consideration of the mutual promises and agreements herein contained, the
parties do mutually promise and agree as follows:
ARTICLE I: RECOGNITION
SECTION 1.1 UNION RECOGNIZED.
The City voluntarily recognizes Local 555 of the I.A.F.F. as the bargaining agent for the
purpose of establishing the wages, hours, and terms and conditions of employment, for all non-
exempt, full-time, permanent employees (those employees scheduled to work more than 32 hours
per week) who are in the classification of Firefighter, Fire Captain, and Battalion Chief, but excluding
supervisory, confidential, or exempt employees and all elected officials or officers of the City.
SECTION 1.2 CLASSIFICATION NOT GUARANTEED.
The classifications or job titles used above are for descriptive purposes only. Their use is
neither an indication, nor a guarantee that these classifications or titles will continue to be utilized by
the City, except as governed by applicable Illinois State Statute.
SECTION 1.3 NEGOTIATIONS.
Each party shall be permitted to have six (6) individuals sit on the negotiating committee
including a labor attorney, if any. Not more than two (2) members of the Union’s negotiating team
shall be released from duty with pay at any one time.
SECTION 1.4 NEW CLASSIFICATIONS.
The City shall notify the Union of its decision to implement any and all new classifications
pertaining to work of a nature performed by employees in the bargaining unit. If the new classification
is a successor title to a classification covered by the agreement and the job duties are not significantly
altered or changed, the new classification shall become a part of this agreement. If the job duties of
the new classification are significantly altered or changed, and the Union notifies the City of a desire
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to meet within ten (10) days of its receipt of the City’s notice, the parties will then meet to negotiate
concerning inclusion of the proposed classification in this Agreement.
SECTION 1.5 INTEGRITY OF BARGAINING UNIT.
Unless there is an extreme emergency, as defined by the Illinois Compiled Statutes, the City
will not assign firefighting, fire prevention or EMS work normally performed by employees in the
bargaining unit to any other employees. This provision shall not apply where there are not sufficient
bargaining unit employees willing or available to perform the work in question.
ARTICLE II: UNION RIGHTS
SECTION 2.1 DUES DEDUCTIONS.
While this Agreement is in effect, the City will deduct bi-weekly the regular union dues and/or
assessments for each employee in the bargaining unit for whom there is on file with the City a
voluntary effective check-off authorization in the form set forth in Appendix A to this Agreement.
The amounts so deducted shall be forwarded each pay period to the appropriate Officer of the Union.
The Union may change the fixed uniform dollar amount which shall be considered the regular union
dues once each year during the life of this Agreement. Assessments may only be deducted once each
year during the life of this Agreement. The Union will give the City thirty (30) days notice in writing
of any such change in the amount of uniform Union dues to be deducted or of any assessments to be
deducted.
SECTION 2.2 UNION INDEMNIFICATION.
The Union shall indemnify, defend, and save the City harmless against any and all claims,
demands, suits or other forms of liability and for all legal costs that shall rise out of or by reason of
action taken or not taken by the City in properly complying with the provisions of this Article. The
Union agrees to refund to the City any amount paid to the Union in error on account of this dues and
assessment deduction provision within ten (10) days.
SECTION 2.3 UNION ACCESS.
One Union representative may have access to the premises of the City in order to help resolve
a serious dispute or problem. In order to receive access, the representative must provide notice to the
appropriate City representative and make arrangements not to disrupt the work of employees on duty.
The representative may visit with employees if such visit does not disturb the work of any employee
who may otherwise be working.
SECTION 2.4 CITY BULLETIN BOARDS.
The City will make available appropriate space for the posting of official Union notices of a
non-political, non-inflammatory nature, subject to the reasonable approval of Human Resources The
City shall also make available reasonable space in a non-public area of the work site for the Union
to mount its own bulletin board.
ARTICLE III: MANAGEMENT RIGHTS
SECTION 3.1 MANAGEMENT RIGHTS.
Except as specifically limited by the provisions of this Agreement, the City possesses the sole
right and authority to operate and direct the employees of the City and its various departments in all
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aspects, including, but not limited to, all right and authority exercised by the City prior to the
execution of the Agreement, to include, but not limited to: the right to determine its mission, policies,
and to set forth all standards of service offered to the public; to plan, direct, control and to determine
the operations or services to be conducted by employees of the City; to determine the methods,
means, and number of personnel needed to carry out the department’s mission; to direct the working
forces; to hire and assign or to transfer employees within the department for other related functions;
to promote, suspend, discipline, or discharge, as per applicable Illinois State Statute or pursuant to
the exercise of the City’s Home Rule authority; to layoff or relieve employees due to lack of work or
funds, to make publish and enforce rules and regulations; to introduce new or improved methods,
equipment or facilities; to contract out for goods and services; to schedule and assign work; to
establish work and productivity standards; to assign overtime; and, to take any and all actions as may
be necessary to carry out the mission of the City and its departments in situations of civil emergency
as may be declared by the City Manager or acting City Manager, acco rding to Illinois Compiled
Statutes, provided that no right enumerated in this Agreement shall be exercised or enforced in a
manner contrary to or inconsistent with the provision of this Agreement, as directed by the City
Manager.
SECTION 3.2 DETERMINATION OF AUTHORITY.
The Mayor and the City Council of the City have the sole authority to determine the purpose
of the mission of the City and the amount of budget to be adopted.
Should an emergency be declared according to the terms hereof, the Mayor or the City
Manager shall advise the local President of the Union or the next highest Officer of the Union of
the nature of the emergency.
SECTION 3.3 AUTHORITY FOR APPOINTMENTS.
Authority to make appointments to all positions in the City service, except those of City Clerk,
Deputy City Clerk, and uniformed personnel (except the Chief of the Fire Department and the Chief
of the Police Department), is vested in the City Manager, or their designee, as per applicable Illinois
State Statute or the exercise of the City’s Home Rule powers.
Before being given an original appointment as a Firefighter, each employee shall undergo a
thorough examination by a physician designated by the City, and no one shall be so employed unless
the examining physician certifies that they are physically able to perform the duties required by their
position.
ARTICLE IV: NON-DISCRIMINATION
SECTION 4.1 EMPLOYMENT POLICY.
Neither the City nor the Union shall discriminate against any employee covered by this
Agreement in a manner which would violate any applicable federal or state laws because of race,
creed, color, national origin, disability, age, sex, veteran’s status, genetic information, gender
identity, or sexual orientation.
SECTION 4.2 AGE REQUIREMENT.
All employees shall be retired upon attaining age seventy (70) but may continue employment
to December 31 following the end of the fiscal year after the employee’s seventieth birthday.
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SECTION 4.3 EMPLOYEE DISCRIMINATION.
Neither the City nor the Union shall interfere with the right of employees covered by this
Agreement to become, or not become members of the Union, and there shall be no discrimination
against any such employees because of lawful Union membership or non- membership activity or
status.
SECTION 4.4 RESPONSIBILITY OF UNION.
The parties acknowledge that the Union, as the exclusive representative of the members of the
bargaining unit in accordance with Section 6(d) of the Illinois Public Labor Relations Act, has the
following responsibilities and authority as to administering grievances filed pursuant to Article V
(Grievance Procedure) of this Agreement:
Labor organizations recognized by a public employer as the exclusive representative or
so designated in accordance with the provisions of this Act are responsible for
representing the interests of all public employees in the unit. Nothing herein shall be
construed to limit an exclusive representative’s right to exercise its discretion to refuse
to process grievances of employees that are unmeritorious.
ARTICLE V: GRIEVANCE PROCEDURE
SECTION 5.1 DEFINITION.
A grievance shall be defined as a dispute arising between the parties concerning a violation or
alleged violation of this Agreement.
SECTION 5.2 TIME LIMIT AND INFORMAL MEETING.
An employee who has a proposed grievance must request an informal meeting within ten (10)
City business days of the date the employee knew, or should have known, of its occurrence. The
notice shall be hand delivered to the employee’s immediate supervisor and the union. The Fire Chief,
or their designee, shall provide an informal meeting for the employee to meet and discuss the
proposed grievance. The City shall notify the Union of this informal meeting. The employee’s union
representative shall attend. If the matter is not resolved to the satisfaction of the employee, the
employee shall have ten (10) business days to file a grievance after the City gives the employee a
written response.
SECTION 5.3 PROCEDURE.
Step 1. An employee and their union representative having a grievance must meet with the
immediate supervisor for a simple direct decision, if possible. If “Step 1” does not resolve the
grievance, the immediate supervisor will issue a written answer to the grievance within seven (7)
City business days. Nothing in this agreement prohibits the Union from filing a grievance on a
member’s behalf.
Step 2. If the grievant desires to further process the grievance, it shall be referred in writing
to the Fire Chief, or their designee, within seven (7) City business days of receipt of the “Step 1”
response. The Fire Chief, or their designee, shall meet with the grievant and the union representative
within seven (7) City business days of receipt of the referral. The Fire Chief, or their designee, shall
issue a written answer to the grievance within ten (10) City business days of receipt of the grievance
referral.
Step 3. If the grievant desires to further process the grievance, the grievance may be referred
in writing to the City Manager, or their designee, within seven (7) City business days of the receipt
6
of the “Step 2” response. The City Manager, or their designee, shall meet with the grievant and/or
the representatives within seven (7) City business days of receipt of the referral. The City Manager,
or their designee, shall issue a written answer to the grievance within ten (10) City business days of
receipt of the grievance referral. If the Fire Chief, or the City Manager, appoints a designee under
this Section, the designee shall not be the same supervisor who issued the prior written answer at the
previous step, provided, however, that the informal meeting provided for in Section 5.2 does not
prohibit any supervisor from participating in the later grievance procedure steps.
SECTION 5.4 ARBITRATION.
Step 4A. If the grievance is not settled in accordance with the foregoing procedure, the Union
may refer the grievance to binding arbitration within ten (10) business days after the receipt of the
Step 3 response. The parties shall attempt to agree upon an arbitrator within five (5) business days
after receipt by the Employer of the notice of referral. In the event that the parties are unable to agree
upon an arbitrator within five (5) days, they shall immediately jointly request the Federal Mediation
and Conciliation Service (FMCS) to submit a panel of seven (7) arbitrators who are members of the
National Academy of Arbitrators and who are residents of Illinois, Indiana, Iowa, Wisconsin,
Missouri, or Michigan.
Either party may reject one (1) entire panel. Both the Employer and the Union shall have the
right to strike three (3) names from the panel. The parties shall alternately strike a name from the list
until there is one name remaining. The order of striking shall be determined by a coin toss. The
arbitrator shall be notified of their selection by a joint letter from the Employer and the Union
requesting that the arbitrator set a time and place, subject to the reasonable availability of the Employer
and the Union representative. All arbitration hearings shall be held in the City of Galesburg, Illinois,
unless the parties mutually agree otherwise.
Step 4B. Arbitrator’s Authority: The arbitrator shall act in a judicial, not legislative, capacity
and shall have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of
this Agreement. The arbitrator shall only consider and make a decision with respect to the specific
issue submitted and shall have no authority to make a decision on any other issue not so submitted.
The arbitrator shall be without power to make a decision contrary to or inconsistent with or modifying
or varying in any way the application of laws or rules having the force or effect of law. The arbitrator
shall submit their written decision within thirty (30) days of the close of the hearing or the submission
of briefs by the parties; whichever is later, unless the parties agree to a written extension thereof. The
decision shall be based solely upon the arbitrator’s interpretation of the meaning and/or application
of the express terms of this Agreement to the facts of the grievance presented. A decision rendered
consistent with the terms of this Agreement shall be final and binding.
Step 4C. Arbitrator’s Decision: The decision of the arbitrator may be enforced, at the
insistence of either party or of the arbitrator, in the Circuit Court for Knox County, Illinois. The
commencement of a new fiscal year after the initiation of arbitratio n procedures under this
Agreement, but before the arbitrator’s decision, or its enforcement, shall not be deemed to render a
dispute moot, or to otherwise impair the jurisdiction or the authority of the arbitrator of the Circuit
Court or the decision of either. At any time the parties may, by mutual written agreement, amend or
modify an arbitrator’s decision. The arbitrator’s decision shall be reviewable by the Circuit Court
only for the reasons the arbitrator exceeded their authority or that the order was procured by fraud,
corruption or other similar or unlawful means as set forth in the Illinois Uniform Arbitration Act, 710
ILCS 5/1, et seq. The pendency of such proceedings for review shall not automatically stay the order
of the arbitrator.
Step 4D. Failure to Process in a Timely Manner: If a grievance is not appealed to the next
step within the time limits set forth or during a mutually agreed written extension, the grievance shall
be deemed settled on the basis of the Employer’s last answer. If the Employer does not answer a
7
grievance or an appeal thereof within the specified time limits, the Union may elect to treat the
grievance as denied at that step and immediately appeal the grievance to the next step, if any. The
time limits set forth throughout the procedure shall be in effect except as to those grievances
involving the Department’s action in the case of a disciplinary suspension, discharge, or layoff from
work, when the grievance shall be filed by the end of the employee’s next duty day after the
employee, or the Union knew of the action. Time limits for the processing of any grievance may be
extended at any time by the written mutual agreement of the parties.
Step 4E. Arbitration Costs: The fee and expenses for the arbitrator’s services shall be borne
equally by the Employer and by the Union. Each party shall be responsible for compensating its own
representatives and witnesses and purchasing its own copy of the written transcript; however, the
cost of the arbitrator’s copy shall be borne equally by the parties.
Step 4F. Compensation: One Union representative shall be allowed time off from duty with
pay to investigate and process grievances. Such time shall not exceed one hour per step except in the
case of extenuating circumstances.
ARTICLE VI: NO STRIKE AND NO LOCKOUT
SECTION 6.1 NO STRIKE.
The Union and the employees covered by this Agreement recognize and agree that the
rendering of services to the community cannot, under any circumstances or conditions, be withheld,
interrupted, or discontinued, and that to do so would endanger the health, safety and welfare of the
inhabitants of the City. Therefore, during the term of this Agreement, neither the Union nor its agents
or any employee, for any reason, will authorize, institute, aid, condone, or engage in a slowdown,
work stoppage, strike, or any other interference with the work or statutory functions or obligations
of the Employer. During the term of this Agreement, neither the Employer nor its agents for any
reason shall authorize, institute, aid, or promote any lockout of employees covered by this
Agreement.
SECTION 6.2 UNION RESPONSIBILITY.
In the event of a violation of Section 6.1 of this article, the Union agrees to notify all local
officers and representatives of their obligation and responsibility for maintaining compliance with
this Article, including their responsibility to remain at work during any interruption which may be
caused or initiated by others, and to encourage employees violating Section 6.1 to return to work.
SECTION 6.3 PENALTY.
The Employer may move to discharge or discipline any employee who violates Section 6.1.
The Union will not resort to the grievance procedure on such employee’s behalf to contest any
disciplinary action the City may impose but may grieve the issue of whether Section 6.1 was violated.
The Union agrees that the City has the right to deal with any such strike activity by the above
measures, including suspension without pay on any, some, or all of the employees participating
therein, depending on the individual facts of each alleged violation.
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SECTION 6.4 MANAGEMENT RESPONSIBILITY.
Nothing contained herein shall preclude the Employer from obtaining judicial restraint and
damages in the event of a violation of this Article.
ARTICLE VII: HOURS OF WORK AND OVERTIME
SECTION 7.1 NO GUARANTEE.
This article is intended to define the normal hours of work and to provide the basis for the
calculation and payment of overtime. It shall not be construed as a guarantee of hours of work per
day, or per week, or of days of work per week.
SECTION 7.2 NORMAL WORK WEEK/WORK DAY.
The normal day for employees covered by this Agreement shall consist of twenty-four (24)
consecutive hours on-duty followed by forty-eight (48) consecutive hours off-duty and such
additional time as may, from time to time, be required in the judgment of the City, according to the
remaining provisions thereof.
The annual average weekly hours of work shall normally not exceed 53 hours per week. Such
average annual hours of work shall be accomplished by scheduling a Kelly Day (one 24-hour shift
off) every 18th on-duty shift, or an average of 6.75 Kelly Days per year. Kelly Day rotations initially
were based on seniority by shift. New employees will be inserted into vacant slots created when
members retire or are no longer a part of the bargaining unit because of promotion. Kelly Days are
fully tradable in accordance with Section 7.9 of this Agreement.
Kelly Days shall be scheduled by the Fire Chief or their designee in such a way as to eliminate
FLSA overtime (overtime paid solely as a function of the regular work schedule). This shall be
accomplished by assigning each firefighter, by seniority by shift to an individual 27-day FLSA work
cycle to begin halfway through the duty day of the first day of the cycle. As a result, each Kelly Day
will consist of the last 12 hours of the first of two consecutive FLSA work cycles and the first 12
hours of the second such cycle, reducing each firefighter’s regular hours worked to no more than 204
hours in each 27-day work cycle during the course of the work year.
The workweek for forty (40) hour personnel shall be forty (40) hours per week with no more
than five (5) workdays in a seven (7) day period.
The City will continue its practice of paying employees for hours worked more than 13 days
after the end of the payroll period.
SECTION 7.3 OVERTIME.
Overtime at 1.56 times the employee’s regular rate of pay (annual salary divided by 2756 hours
per year for shift employees or divided by 2080 hours for 40-hour employees) will be paid for all
authorized time worked, as verified by the employee’s supervisor, in excess of twenty-four (24) hours
in a work day for shift employees, or in excess of eight (8) hours per work day for forty (40) hour
employees, when such time is required to be worked by the City.
SECTION 7.4 CALL-BACK PAY.
Any employee that is called back on their CTO or regular day off or time off, including holidays
and Kelly Days, will receive a minimum of two (2) hours pay of overtime pay.
9
SECTION 7.5A CALL-BACK AND ROTATION OF OVERTIME FOR SHIFT STAFFING.
Overtime shall be distributed among eligible members in an equitable manner on the
principle that the last person to accept an offer to work overtime will be the last person to whom
overtime is offered.
1. Duty Officers shall schedule and maintain the unified overtime roster for all eligible members.
2. Overtime for shift staffing shall be consolidated into a unified roster of all 53 hour bargaining
unit members.
3. Members physically present on duty for the shift in need of overtime personnel for the time
period in need are exempt from being offered or accepting overtime assignments.
4. Eligible members for overtime assignments shall be those that are not physically present on duty
for the time period in need with the exception, but not limited to: those on approved leaves (military,
jury duty, sick, disability), worker’s compensation, or light duty.
5. When twenty-four (24) consecutive hours of overtime are required to be worked on a shift,
overtime may be split so as to provide two (2) blocks of overtime of twelve (12) hours
each. Overtime scheduling shall be accomplished by allowing members to choose the full twenty-
four (24), or whichever twelve (12) hour block they prefer.
6. All minimum staffing overtime assignments shall be filled prior to any additional overtime
assignments.
a) Independence Day fireworks standby, physician appointments, and/or on-duty educational
standby are examples that shall be assigned after all staffing overtime assignments have been
filled.
b) Discretion may be deferred to the Union President/designee for discussion between the Duty
Officer for special/unusual overtime circumstances.
7. Members shall only move to the bottom of the unified overtime list once the member has accepted
and worked a minimum of 12 hours of overtime, or requests to move to the bottom of the overtime
list.
8. If, after all members eligible to accept overtime assignments have been contacted – or attempted
to be contacted – and have not accepted the overtime assignments, the Duty Officer shall offer
unfilled overtime assignments to members that have already accepted any overtime. Members on
Kelly days and/or CTO during the overtime assignment shall be contacted as a last step prior to
moving to mandatory overtime.
9. After all members eligible to accept overtime assignments have not accepted the scheduled
overtime, the least senior member physically on-duty on their native shift day shall be mandated to
work the remaining overtime assignment. If additional overtime assignments must be filled by
mandatory overtime, the next member with the least seniority physical on-duty shall be mandated
to work the remaining overtime assignment, and so forth.
10. The Duty Officer shall keep a record of all members required to work a mandatory overtime
assignment including name, hours worked, date, and times.
11. No member shall be mandated to work an additional overtime assignment until all other
available members physically on-duty from their native shift have been mandated to work an
10
overtime assignment.
12. All approved time off, sick leave, or disability/light-duty shall excuse any member from
enforcement of mandatory overtime assignments.
13. All overtime assignments are tradable as outlined in Section 7.9.
14. Any unscheduled additional staffing overtime assignments that may occur (sick leave call-in,
sick leave on-duty, on-duty injury, etc.) shall be initiated by discretion of the duty officer, so long
as all eligible members are contacted until such overtime assignments are accepted.
15. Section 7.5A in its entirety shall be subject to change once the Chief and Local 555 President
have agreed upon adjustment language to fit the parameters of scheduling overtime within the
Department scheduling software and technology.
16. With respect to overtime available due to a Battalion Chief’s absence, the offer of each such
instance of overtime will first be made to the other Battalion Chiefs and, if they decline, the
overtime shall be filled by the current overtime practices.
SECTION 7.6 REST PERIODS.
All employees shall receive two (2) thirty (30) minute rest periods, one in the morning and one in the
afternoon, as per current Department practice. The rest periods shall be granted by the supervisor as
the supervisor deems appropriate to minimize work disruptions. During work beyond the normal day,
employees shall receive their breaks in the same intervals as described above.
SECTION 7.7 MEAL PERIOD.
All shift firefighters shall be granted two (2) meal periods during each work shift, as per current
Department policy. Forty (40) hour employees shall receive one (1) such meal period.
SECTION 7.8 FAIR LABOR STANDARDS ACT.
The Employer agrees to comply with the provisions of the Fair Labor Standards Act (F.L.S.A.) and
the relevant Department of Labor rules as currently enacted or hereinafter amended, so long as the
same shall be in effect.
SECTION 7.9 TIME-TRADING.
Bargaining unit employees may trade time, tours of duty and Kelly Days with other employees of
the same rank or one rank higher or lower, subject to the following conditions:
1. The trading of time is done voluntarily by the employees and not at the request of the
Employer.
2. The trade is not made for reasons related to the Employer’s business operations, but is due
to the employee’s desire or need to attend to a personal matter. Time must actually be worked back
(or donated as per condition #9 below) and not paid monetarily except in the case of duty relief paid
directly by the Union to the stand-by for attendance at conventions, seminars, or other events as
approved by the Fire Chief.
3. The minimum number of hours traded equals two (2) hours. The Department will allow
stand-bys of an hour or less from 0630-0730 and from 0730-0830 hours with the approval of the Duty
Officer.
4. Battalion Chiefs may only trade with other Battalion Chiefs or a Captain who is other wise
qualified to challenge the Battalion Chief exam.
5. Captains may not trade with probationary employees.
6. The time trade must be in writing on the request form and signed by all parties involved in
11
the time trade.
7. Once the trade is approved, the signing parties become fully responsible for the newly traded
and approved time to be worked. If an employee then fails to be at work or supply a suitable
replacement within a reasonable time prior to the assigned work schedule, that employee (the most
recently approved to work the designated time) will be docked for the missed hours of work at their
normal rate of pay. The City will not be responsible for tracking time trades as to who owes whom
time and takes no responsibility for requiring individuals to pay time back beyond what was approved
on the approved request form. In the event an employee is docked for missed hours of work under
this Section, and the employee was sick, the employee may petition the Fire Chief to not have the
employee’s hours docked; however, the Fire Chief shall have sole discretion in determining whether
the hours are docked and the Fire Chief’s decision shall not be subject to the grievance procedures
set forth under Article V.
8. All trading is subject to the reasonable approval of the Battalion Chief or the shift
supervisor, as per the policies of the Fire Chief.
9. Employees working on an approved time trade shall be allowed to request and use leave on
the “foreign” shift under the normal guidelines for time off.
10. Kelly Days can only be traded for Kelly Days and only within the same shift.
11. In extenuating circumstances (i.e. long-term illness/injury), as determined by the City,
where an individual employee has been forced to exhaust all of their leave benefits and is unable to
work, other employees may voluntarily work for the absent employee on a pay-back or donation basis
for a period not to exceed 120 days. Such a “time trade” will not be mandated by the City and the
City bears no responsibility for ensuring that time is paid back by the absent employee. All other
rules apply including #5 and #7 as stated above.
ARTICLE VIII: SAFETY
SECTION 8.1 COMPLIANCE WITH LAWS.
The City agrees to comply with all laws applicable to its operations concerning the safety of
its employees covered by this Agreement. All such employees shall comply with all safety rules and
regulations established by the City. The City agrees to take all reasonable steps to ensure the safety
of all employees during their working hours.
SECTION 8.2 UNSAFE CONDITIONS.
If an employee has justifiable reason to believe that their safety is in danger due to an alleged
unsafe working condition, or alleged unsafe equipment, the employee shall inform their supervisor
who shall have the responsibility to determine what action, if any, should be taken.
SECTION 8.3 LABOR-MANAGEMENT MEETINGS.
Representatives of the Union, not to exceed three (3) in number, and the City shall meet at
mutually agreed upon times to discuss matters of mutual concern. The party requesting the meeting
shall prepare and submit an agenda to the other party one (1) week prior to the scheduled meeting. It
is to be clearly understood that these are, in fact, meetings and not “negotiations.” If a written agenda
cannot be developed, then no meeting will be held. Allegations of an unsafe working condition or
equipment will not be acceptable unless substantiated in writing as to dates, times and witnesses
involved. The requirement that there be a prompt resolution to safety disputes is of utmost concern to
the City of Galesburg.
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ARTICLE IX: SENIORITY
SECTION 9.1 DEFINITION.
Seniority shall, for the purpose of this Agreement, be defined as departmental seniority, being
an employee’s length of continuous service since the last date of hire with the City in a position
covered by this Agreement.
SECTION 9.2 APPLICATION OF SENIORITY.
In the application of seniority and ability in promotions or the filling of permanent openings
in classifications, seniority shall be the determining factor when, among employees involved, as
fairly determined by the City, the qualifications, skill and ability to perform the work is relatively
equal.
SECTION 9.3 TERMINATION OF SENIORITY.
Seniority and the employment relationship may, at the City’s discretion, be terminated when
an employee (a) quits, or (b) retires, or is retired, or (c) is laid off as per State Statute and refuses the
recall notice or (d) is discharged. The parties agree the following reasons, among others, constitute
cause for discharge when an employee (a) is absent for two (2) consecutive workdays without
notifying the City, or (b) is laid off and fails to notify the City Manager’s office of their intention to
return within five (5) City business days after receiving notice of recall, or who fails to return at the
designated time, or (c) does not report to work within forty-eight (48) hours after the termination of
an authorized leave of absence.
SECTION 9.4 PROBATIONARY PERIOD - NEW EMPLOYEES.
All new employees and those hired after loss of seniority shall be considered probationary
employees until they complete a probationary period of one (1) year. During this probationary period
the employee shall not be represented by the Union as regards to discipline or discharge of the
employee but is eligible to be a member of the Union after ninety (90) days of employment. The
probationary period is to be used to test further the ability of the employee to perform the required
duties of the position successfully. If the employee fails to meet the required standards of
performance, the employee may be dismissed.
SECTION 9.5 SENIORITY ROSTER.
The City shall maintain a seniority roster noting the date of hire and current classification for
each bargaining unit employee. The Union shall be provided with a copy of the seniority roster on or
about January 1 of each succeeding year. Any objections to the seniority roster as provided shall be
reported in writing to the City Manager’s office within fifteen (15) work days of the date of the
deliverance of the seniority roster or the roster shall stand approved as given.
SECTION 9.6 SAME DAY HIRES.
Seniority shall be computed from the date of hire. In the event of a layoff, if more than one
person is hired on the same day, then that person occupying the higher position on the original
appointment list shall have greater seniority.
SECTION 9.7 LAYOFF AND RECALL.
The City, at its discretion, shall determine whether layoffs are necessary. Layoffs shall be for
a lack of work and/or lack of funds. If it is determined that layoffs are necessary, employees will be
laid off in the following order: (a) probationary employees in their original probationary period, and
(b) in the event of further reductions in force, employees will be laid off in the inverse order of their
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departmental seniority, as governed by Illinois State Statute.
Employees who are laid off shall be placed on a recall list as specified in the Illinois State
Statutes. If there is a recall, employees who are still on the recall list shall be recalled in the
inverse order of their layoff.
Employees who are eligible for recall shall be given two (2) weeks notice of recall and notice
of recall shall be sent to the employee by certified or registered mail with a copy to the Union,
provided that the employee notify the City Manager’s office of their intention to return within five
(5) City business days after receiving the notice of recall. The City shall be deemed to have fulfilled
its obligations by mailing the recall notice by registered mail, return receipt requested, to the mailing
address provided by the employee, it being the obligation and responsibility of the employee to
provide the City Manager’s office with their latest mailing address.
SECTION 9.8 RESIGNATIONS.
In order to resign in good standing, a probationary or permanent employee shall give at least
two (2) weeks notice in writing of their intention to resign. No employee may take time off during
the last two (2) weeks of their employment unless reasonably approved prior to the notice of intention
to resign. In addition, an employee who resigns voluntarily within one (1) year of having been hired
by the City shall be required to repay the cost of tuition at the Firefighter II Academy (currently,
$2,750). The City Manager is given the discretion of waiving the provisions of the notice and/or
repayment requirement should unforeseen circumstances warrant.
ARTICLE X: FILLING OF VACANCIES
SECTION 10.1 PROMOTIONS.
Promotions to the rank of Captain and Battalion Chief (so long as those ranks continue to exist
in the Galesburg Fire Department) shall be conducted in accordance with the provisions of the Fire
Department Promotion Act, 50 ILCS 742 (hereinafter, the “Promotion Act”), as amended, and the
Rules and Regulations of the Board of Fire and Police Commissioners of the City of Galesburg
(hereinafter, “the Board”), to the extent that such Rules and Regulations are consistent with the
provisions of the Promotion Act. Except where expressly modified by the terms of this Article,
promotional procedures shall be consistent with the Promotion Act. In the case of a promotion, the
rate of the promoted employees will be adjusted to the corresponding step in the new range.
SECTION 10.2 VACANCIES
For the purpose of this Article, a vacancy is created when the City determines to increase the
work force or when any of the following personnel transactions or events occur as to an incumbent:
terminations by retirement, resignation or discharge, promotions, demotions, or death.
SECTION 10.3 FILLING OF VACANCIES.
All vacancies covered by this Agreement shall be filled in accordance with provisions of the
Municipal Code, 65 ILCS Ch. 10.2.1-4, the rules of the Board of Fire and Police Commissioners or
the Fire Department Promotion Act 820(D), 50 ILCS 742(D) as applicable.
SECTION 10.4 PROMOTIONAL VACANCY.
The existence of a vacancy shall be deemed to occur in accordance with Section 20(d) of the
Promotion Act. When a vacancy occurs, the appropriate corporate authority shall notify the board.
Upon notice from the appropriate corporate authority that a promotional vacancy exists, the Board
shall select the individual to be promoted in the manner specified in the Rules and Regulations of
the Board of Fire and Police Commissioners of the City of Galesburg, provided that such Rules and
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Regulations are consistent with the Promotion Act.
SECTION 10.5 RESUME
A resume shall be submitted by each candidate at the beginning of the promotional process.
The resume shall be available to anyone and may be used to assist with ascertained merit, oral
interviews, department evaluations and assessment center. The City will provide the format for all
members to use. The resumes shall be turned in to the Fire Chief or approved designee by the posted
deadline to sign up for Promotional Test participation.
SECTION 10.6 ELIGIBILITY
All promotions shall be made from the employees in the next lower rank who have at least 5
years seniority in the Galesburg Fire Department, and at least 2 years at the current rank. In order
for a Firefighter to become eligible to test for the rank of Captain he/she must successfully complete
the State Certification in:
• Advanced Technician Firefighter or Firefighter III
In order for a Captain to become eligible to be test for the rank of Battalion Chief, he/she
must successfully complete the State Certification in:
• Company Fire Officer or Fire Officer I
Certifications for eligibility to test and subsequent prerequisites shall not count towards
ascertained merit points.
Following promotion to Battalion Chief, any member that has not completed Advanced Fire
Officer shall obtain the Certification for Advanced Fire Officer at the expense of the City within 2
years.
When an opening for promotion occurs (due to reasons stated in Section 10.1 of Article X)
during the applicable time of an established (valid) promotional list, the required prerequisite time
frame shall be calculated backwards from the date the vacancy (e.g., retirement) occurred. When an
opening for promotion occurs (due to reasons stated in Section 10.2 of Article X) at a time when
there is no established (valid) promotional list, the required prerequisite time frame shall be
calculated backwards from the posting date of the next final promotional list.
SECTION 10.7 RATING FACTORS AND WEIGHTS
All examinations shall be impartial and shall relate to those matters which test the candidate’s
ability to discharge the duties of the position to be filled. The placement of employees on
promotional lists shall be based on the points achieved by the employees on promotional
examinations consisting of the following components weighted and specified:
Component % of Total Score Maximum Points
Seniority 10% 10
Education / Military Credits 20% 20
Oral Interview 15% 15
Written Examination 20% 20
Departmental Evaluations 10% 10
Assessment Center 25% 25
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SECTION 10.8 SEQUENCE OF TESTS.
The points to be awarded each candidate for promotion for seniority, education/military
credit, oral interview, written exam, and departmental evaluations shall be totaled and posted by the
Fire and Police Commission.
SECTION 10.9 PROVISION OF COMPONENT SCORES.
In addition to the scores that are posted per the Rules and Regulations, an employee shall be
entitled, upon written request of that employee, to receive a written record of the scores achieved on
each of the components of the promotional examination. It is agreed that those involved in the
scoring of the points awarded for oral interview, education/military credit, and departmental
evaluation shall not be informed of the scores achieved on the written component until after these
aforementioned components scores have been determined.
SECTION 10.10 TOTAL SCORE
A candidate’s total score shall consist of the combined point totals awarded for seniority,
education/military credit, oral interview, written examination, management staff evaluation, peer
evaluation, and assessment center. Candidates shall take rank upon a promotional eligibility register
in the order of their relative excellence as determined by their total score. In the event of a tie score,
the placement of the tied candidates on the eligibility list shall be determined by departmental
seniority in rank. Rounding of scores will not be completed until all individual components are
combined. The total score will be rounded to the hundredth decimal place. A review of the final
scores shall be performed by the Fire Chief and Local 555 President or their assigned designees. All
promotions shall be made in rank order, from top to bottom in accordance with the FDPA, 20(D).
SECTION 10.11A SENIORITY
Seniority is to be determined as of the date the written examination is given and will be
calculated as follows: Each full year of service shall be calculated at 0.5 points per year; partial years
shall be calculated at 0.04166667 points per full month of service; and partial months shall be
calculated at 0.00136986 points per day, up to a maximum of ten (10) points. The extra day in leap
year shall not be figured into the equation.
SECTION 10.11B EDUCATION/MILITARY CREDITS AND ASCERTAINED MERIT
A candidate for promotion must submit his or her claim for education/ military credits with
proof thereof to the Fire Chief or approved designee three (3) weeks prior to the date set for the
written examination. The maximum number of points shall not exceed twenty (20) in total.
1. EDUCATION/MILITARY CREDITS
Candidates for promotion shall be awarded points for education/military credits based upon
the following schedule, which is divided into two categories. A candidate shall be awarded
the highest point value from each of the categories and point totals from the two categories
will then be aggregated to constitute the candidate’s total education/military credit score.
1A Bachelor’s Degree and Military Points
Bachelor’s Degree – Any Discipline* 3.5
Military preference points (65 ILCS 5/10-2.1-11) Up to 3.5
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1B Specific Degrees Points Associate’s Degree, Fire Science, Public Administration or Emergency 2
Management*
Bachelor’s Degree, Fire Science, Public Administration or Emergency Management* 3
Master’s Degree, Fire Science, Public Administration or Emergency Management* 4.5
*To be eligible, the degree must have been obtained from an accredited institution of learning, e.g.,
NorthCentral.
1A and 1B constitute Category 1. Only one of the point value sources in Subcategories 1A and1B
may be claimed, and the combination of 1A and 1B is limited to or forty 40 percent of the total
ascertained merit points awarded. E.g., and Bachelor’s Degree, Fire Science from 1B will produce
6.5 points; and Master’s Degree, Fire Science from 1B will produce 8.0 points.
2. ASCERTAINED MERIT
Fire Officer Certifications Points
Certified Fire Officer I / Company Fire Officer – for Captain test only 5
Certified Fire Officer II / Advanced Fire Officer – for Battalion Chief test only 5
All current and previous OSFM and FEMA certificate courses shall be allowed using a 0.5
points per 40 hours ratio. Any certificate course not through OSFM or FEMA shall be approved by
the Fire Chief or approved designee and agreed to by the Local for the purpose of it being allowed
for all members.
A maximum of 80 hours may be used for Non-Tested Training Seminars or Web- Based
Training conducted by a recognized agency or group (as described above).
Equivalent certificate courses will only be awarded once (i.e., ATF is equivalent to FF III).
If the certification of Fire Officer I / Company Fire Officer or Fire Officer II / Advanced Company
Officer has not been obtained, the individual courses (i.e., Management I, Management II, Strategy
and Tactics, etc.) taken towards those certifications will be awarded using a 0.5 points per 40 hours
ratio. Once the certification is issued, the individual components will no longer be eligible for
ascertained merit.
It is the responsibility of the individual candidate to prove the appropriate course that they
are applying for as ascertained merit points. The selection of individuals attending classes shall be
strictly non-biased and based on budgetary parameters.
Note: Once awarded, merit points will apply for the duration of an employee’s tenure.
SECTION 10.11C ORAL INTERVIEW.
The Oral Interview shall be competitive and consist of questions related to and
associated with the performance of the duties for the position sought.
SECTION 10.11D WRITTEN EXAMINATION.
The written examination shall be competitive, shall consist of questions derived from the reading
materials assigned and from the Department’s current policies and procedures. The questions shall
be related to and associated with the performance of duties for the position sought.
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SECTION 10.11E DEPARTMENTAL EVALUATIONS
Departmental Evaluations shall be conducted in two (2) parts: a management evaluation and
a peer evaluation. The individual candidate’s scores for each of these two (2) separate evaluation
types shall be collected by the Fire and Police Commissioners, totaled, and presented as one (1)
candidate score for Departmental Evaluations. The maximum score for Departmental Evaluations is
ten (10) points. The processes for the evaluations shall be as follows:
1. Management Evaluations. The management staff evaluations shall be a subjective evaluation by
the GFD Chiefs including the filled positions of Fire Chief, Deputy Chief, and Battalion Chiefs.
These points will be determined in a special meeting in the Fire Chief’s office prior to the written
exam component. An observer (a Fire and Police Commissioner or alternate) shall attend the
meeting. An alternate observer shall not be a department member and shall be approved by both
the Fire Chief and the union. The observer shall have no input into the scoring but will act to
guarantee the points are awarded in an equitable manner among the Chiefs. Each Chief shall
independently rank their top ten (10) Captain candidates (or fewer if there are less than 10
candidates) from 10-1. Each Chief will independently rank their top five (5) Battalion Chief
candidates (or fewer if there is less than 5 candidates) from 5-1. Candidates not in the top 10 for
Captain promotion and top 5 for Battalion Chief promotion will receive a score of zero (0). The
individual Chiefs’ scores will be totaled, the candidates ranked, and the promotional points
awarded as follows:
Captain Candidates
Rank Promotional Points
1
2
5.0
4.5 Battalion Chief Candidates
3 4.0 Rank Promotional Points
4 3.5 1 5.0
5 3.0 2 4.0
6 2.5 3 3.0
7 2.0 4 2.0
8 1.5 5 1.0
9 1.0
10 0.5
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Management Staff
Evaluation component of the promotional process. If fewer than the allotted number of
candidates are available, the points will be assigned as above to the required ranking number.
2. Peer Evaluations. The peer evaluations shall be a subjective evaluation by the non- management
(Chiefs) roster of the Galesburg Fire Department, excluding probationary employees. A form
will be established for each rank listing all the candidates challenging the promotional process.
Prior to the written test component, each evaluator will use the aforementioned form to
independently rank their top ten (10) Captain candidates (or fewer if there are less than 10
candidates) from 10-1. Each evaluator will independently rank their top five (5) Battalion Chief
candidates (or fewerifthereislessthan5candidates)from5-1. Candidates for promotion may
evaluate themselves as they see fit within the rankings. Candidates not in the top 10 for Captain
promotion and top 5 for Battalion Chief promotion will receive a score of zero (0). The Fire and
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Police Commission will compile and total the individual evaluator scores, rank the candidates,
and award the promotional points as follows:
Captain Candidates
Rank Promotional Points
1
2
5.0
4.5 Battalion Chief Candidates
3 4.0 Rank Promotional Points
4 3.5 1 5.0
5 3.0 2 4.0
6 2.5 3 3.0
7 2.0 4 2.0
8 1.5 5 1.0
9 1.0
10 0.5
In the case of a tie score, the candidate with the higher seniority will be ranked higher.
Candidates not in these rankings will receive zero (0) points for the Peer Evaluation component of
the promotional process. If fewer than the allotted number of candidates are available, the points
will be assigned as above to the required ranking number.
SECTION 10.11F ASSESSMENT CENTER.
The parties agree to the use of an assessment center in the promotional process.
A committee comprised of members of the Board of Fire and Police Commissioners, Fire Command
Staff and the union, will create bid specifications for use in selecting a qualified vendor for the
Assessment Center. The assessment center will be conducted following the awarding of points for
seniority, education/military credit, oral interview, written exam, management staff evaluation, and
peer evaluation components of the promotional process.
The number and choice of exercise as well as the scoring weight given to each exercise used
in the assessment center will be determined by the approval of the parties. The parties agree to use
an independent assessment service as provided in the Fire Promotion Act (50 ILCS 742/1 et seq.)
The Fire Department Deputy Chief or Battalion Chief in charge of Training shall assist the
assessment service provider with information regarding department rules, regulations, policies, and
procedures in the formulation of exercise components.
Scoring will be conducted solely by the assessment service evaluators and provided to the Fire and
Police Commission.
SECTION 10.12 REOPENER FOR PROMOTION TESTING.
It is agreed by the parties that a committee of six (three from each side) shall meet after the
signing of this Agreement to continue to work on refining the promotional process. Issues may
include, but are not limited to, Chief’s points/Peer review points, use of a fire simulator, and use of
an assessment center. It shall be the City’s responsibility to keep the Board of Fire and Police
Commissioners informed of proposed changes and to seek input from the Board before arriving at a
tentative agreement. Any agreement will be taken back to the membership for ratification, and then
become part of this Agreement by side letter. If an agreement cannot be reached within ten (10)
months before the expiration of the current promotional lists, the promotion process will be as
provided in the above sections of this Article X.
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ARTICLE XI: EMPLOYEE DISCIPLINE AND DISCHARGE
SECTION 11.1 EMPLOYEE DISCIPLINE.
The City may discipline or move to discharge any employee for just cause. The City further
agrees that disciplinary action shall be in a timely fashion.
SECTION 11.2 CORRECTIVE.
The City agrees discipline in the Fire Department shall be progressive and corrective,
designed to improve behavior and not merely to punish. However, when the severity of an infraction
is great, discipline outside the normal progression, up to and including dismissal, may be considered
an appropriate remedy. Once the measure of discipline is determined and imposed, the City shall not
increase it for the particular act of misconduct unless new facts or circumstances become known.
Where the City believes just cause exists to institute disciplinary action, the employer shall have the
option to assess the following penalties:
1. Oral reprimand
2. Written reprimand
3. Suspension
4. Demotion
5. Discharge
Disciplinary action shall be progressive and corrective in nature and not designed to merely
punish. The severity of the penalty applied shall be proportional to the gravity of the offense. In
keeping with the parties’ agreement that discipline is to be corrective, it is agreed that all files
maintained concerning an employee shall be expunged, upon the employee’s request, of any
reference to their disciplinary history in accordance with the following:
1. Verbal reprimands: Will stay in a separate file in the Fire Chief’s office and not sent to the
City Manager’s office unless further discipline is required.
2. Written reprimands: Removed not later than three (3) years after issuance.
3. Disciplinary suspensions: Removed not later than five (5) years after issuance.
The City may institute disciplinary action against any employee for just cause.
SECTION 11.3 PROCEDURE.
Any and all disciplinary actions against bargaining unit members shall be taken in accordance
with the following:
SECTION 11.3A CHIEF’S AUTHORITY.
The Fire Chief shall have the following disciplinary authority:
1. To reprimand or suspend employees without pay as a disciplinary measure up to a
maximum of thirty (30) calendar days. Such disciplinary action shall be deemed final,
subject only to an appeal of such discipline in accordance with the provisions of this
Article.
2. To file charges against employees seeking the penalties of discharge or demotion.
3. To suspend an employee with pay pending an investigation or the filing of charges.
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SECTION 11.3B NOTIFICATION AND GRIEVANCE PROCEDURE.
If the Fire Chief decides to discipline an employee according to section 11.3A(1) or to initiate
discipline of an employee according to Section 11.3A(2), the Chief or designee shall serve written
notice of the charges and disciplinary penalty or proposed disciplinary penalty upon the employee
involved with a copy to the Union. The employee shall have the right to contest the disciplinary
action imposed according to Section 11.3A(1) by filing a grievance only.
If the employee elects (with the approval of the Union) to file a grievance as to the disciplinary
action, the grievance shall be processed in accordance with Article V of the Agreement, except that
it shall be filed at Step 3 of the procedure. Oral and written reprimands will only be processed through
Step 3 and shall not be subject to grievance arbitration.
SECTION 11.3C CITY MANAGER’S AUTHORITY.
City Manager’s authority to suspend, discharge, or demote and to suspend pending investigation
or hearing:
1. The City Manager or designee shall have the authority to take final action as to charges
for dismissal or demotion filed by the Fire Chief in accordance with Section 11.3B(1).
The employee shall have the right to contest the disciplinary action by filing a grievance
only. If the employee elects to file a grievance, the grievance shall be filed at Step 4A of
the grievance procedure and processed (with the approval of the Union) to arbitration in
accordance with the procedures of Article V of the Agreement.
2. The City Manager or designee shall also have the authority to suspend an employee with
or without pay pending investigation and/or pending a hearing on charges recommending
discharge. When the City Manager or designee makes a tentative decision to suspend for
specified misconduct, demote, or to suspend without pay pending investigation or hearing
on charges for discharge, prior to implementing the suspension, the City Manager or
designee shall notify the Union and meet with the employee involved, and the employee’s
Union representative if requested by the employee, and inform the employee of the
reasons for such contemplated action. The employee and the Union representative, if
present, shall be given the opportunity to rebut and/or clarify the reasons for the
suspension without pay pending investigation or hearing.
SECTION 11.3D FINALITY OF DECISION AND JUDICIAL REVIEW.
The decision of an arbitrator with respect to any such disciplinary action shall be final and
binding on the employee, the Union, and the City, subject only to an appeal in accordance with the
provisions of the Uniform Arbitration Act as provided by Section 8 of the IPLRA, 5 ILCS 315/8.
SECTION 11.3E EXCLUSIVITY OF DISCIPLINARY PROCEDURES.
This Agreement is intended to supersede the hearing rights and procedures afforded to
employees as to disciplinary action provided by 65 ILCS 1/10-2.1-17 by providing the employee
with the right to have a dispute as to disciplinary action resolved through the grievance/arbitration
procedure of this Agreement in lieu of a hearing conducted by the Board of Fire and Police
Commissioners. Pursuant to Section 15 of the IPLRA and the City of Galesburg’s Home Rule
Authority, the provisions of this Article with respect to discipline and the appeal and review of
discipline shall be in lieu of, and shall expressly supersede and preempt, any provision that might
otherwise be applicable under either 65 ILCS 5/10-2.1-17, or the Rules and Regulations of the City
of Galesburg Board of Fire and Police Commissioners.
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ARTICLE XII: PERSONNEL FILES
SECTION 12.1 PERSONNEL FILES.
The City shall keep a central personnel file for each employee. Supervisors may keep working
files, but material not maintained in the central personnel file as of the effective date of this
Agreement may not provide the basis for discipline against an employee.
SECTION 12.2 INSPECTION.
Upon appropriate written request to Human Resources, an employee may inspect their
personnel file, subject to the following, within seven (7) working days: (a) inspection shall occur
during normal working hours, at a time and in a manner mutually acceptable to the employee and the
City. Upon request, an employee who has a written grievance on file who is inspecting their personnel
files with respect to said grievance, may have a representative present during such inspection; (b)
copies of materials in an employee’s personnel file shall be provided to the employee upon request.
The employee shall bear the cost of duplication; (c) employees will be limited to reviewing their
personnel files to four (4) times a year; (d) as provided by current Illinois law, not all documents in
an employee’s files are available for inspection or copying. Some of these documents are reference
checks, test materials or responses to the City with the specific request that it remain confidential; (e)
as the City of Galesburg is the official guardian of the personnel records, no employee will be allowed
to view their records without a member of the City Manager’s office, or authorized designee, present.
SECTION 12.3 NOTIFICATION.
An employee shall be notified before a formal disciplinary action (written record of oral
warning, written warning, disciplinary suspension, or termination) is placed in their personnel file.
Such notification shall include an opportunity for the employee to sign and date the notification as
evidence that he received the notification.
SECTION 12.4 EVALUATIONS.
Upon request, an employee shall be provided a copy of the evaluation form used for the
purpose of evaluating their job performance. The evaluation shall be discussed with the employee
and the employee shall be given a copy after completion and shall electronically sign the evaluation
as recognition of having read it.
SECTION 12.5 REBUTTALS.
An employee may file a written rebuttal in the personnel file concerning any material in the
file.
ARTICLE XIII: CONSOLIDATED TIME OFF
SECTION 13.1 COMPONENTS.
Effective January 1, 2013, in lieu of separate holidays, birthdays, personal days, vacations,
and compensatory time off, each employee covered by this Agreement will receive an allotment of
hours of paid consolidated time off (CTO) that will vary with seniority and shift or 40-hour
assignment, as set forth in Section 13.2. The separate components of consolidated time off,
comprising the amounts set forth in Section 13.2, are itemized in Appendix G. For purposes of
arbitration under Section 14 of the Illinois Public Labor Relations Act, the components of CTO, as
set forth in Appendix G, shall be treated as separate economic issues.
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SECTION 13.2 AMOUNTS.
Employees will receive annual CTO, accrued by pay period, as follows:
Shift Employees 40 – Hour Employees
Years of Service Annual Hours PP Accrual Annual Hours PP Accrual
0 – 6 262 10.08 198 7.62
7-13 310 11.92 234 9.00
14-21 358 13.77 270 10.38
22+ 406 15.62 306 11.77
In transition years, additional CTO per the above schedule will be considered to be earned as
of the employee’s anniversary date.
SECTION 13.3 ACCUMULATION.
A maximum of 492 hours of earned but unused CTO for shift employees and 361 hours of
earned but unused CTO for 40-hour employees may be carried over from one year to the next.
SECTION 13.4 CASH-IN.
In lieu of using CTO, shift employees may cash in a maximum of 108 hours of CTO time
annually and 40-hour employees may cash in up to 72 hours of CTO time annually, at the then-
applicable hourly rate of pay.
SECTION 13.5 SCHEDULING.
CTO shall be scheduled at times most desired by each employee consistent with historic
practice. For purposes of administering this Section only, all employees on a shift (including
bargaining unit employees and the Shift Commander assigned to that shift) shall schedule all CTO
in the manner described in this Section, with the determination of preference being made on the basis
of an employee’s length of continuous service within the Department. Employees will not be allowed
to schedule or take CTO that has not been accrued at the time of the leave.
1. Initial CTO Scheduling. CTO that is to be scheduled and approved prior to the CTO period (fiscal
year) within which it is to be taken must be scheduled in twenty -four (24) hour increments. Any
two shift employees may schedule CTO on the same workday during the initial CTO scheduling.
Each CTO pick shall consist of one duty day or multiple consecutive duty days. Scheduled Kelly
Days shall not be considered a break in consecutive duty days. The initial CTO schedule shall be
completed and approved no later than December 15th of each year. Scheduling of CTO for 40-
hour employees, which may include scheduling of CTO for City holidays, will be coordinated
with the Fire Chief. In the event of a major disaster in the community, the Fire Chief may revoke
approval of forthcoming scheduled CTO.
2. Subsequent CTO Scheduling. CTO that is scheduled and approved within the CTO period (fiscal
year) in which it is to be taken may be scheduled in minimum two (2) hour increments. All
requests for CTO must be submitted in writing to the Officer -in-Charge. When more than one
request is submitted for the same day and/or time, requests will be honored on the first request
submitted basis. Subsequent CTO requests submitted prior to the duty day for which such requests
are made shall be approved or reasonably denied, based on projected manpower levels, at least
one duty day prior to the duty day for which such requests are made. Denial of the request would
not forfeit the standing of the request should manpower allow its approval later. CTO requests
effective the duty day they are submitted shall be approved should manpower permit. Approved
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CTO shall not be subject to denial later due to subsequent decreases in manpower. The CTO
calendar in the Duty Office at Central Fire Station shall be used to track initial and subsequent
CTO requests. CTO requests for 40-hour employees will be coordinated with the Fire Chief. If
an individual wishes to cancel all or a portion of the approved CTO, the employee must notify
the Duty Officer of the employee’s shift or the preceding shift by 0730 hours of the day prior to
the shift the CTO is scheduled.
SECTION 13.6 SEPARATION.
Upon separation from employment with the City, each regular non-probationary employee
covered by this Agreement shall be entitled to receive payment at the employee’s regular straight -
time hourly rate of pay as of the date of separation for all unused CTO time.
SECTION 13.7 CONVERSION FORMULA.
For an employee reassigned from a shift schedule to a 40-hour schedule, multiply the
employee’s accumulated CTO times a conversion factor of .7547. For an employee reassigned
from a 40- hour schedule to a shift schedule, multiply the employee’s accumulated CTO times a
conversion factor of 1.325.
ARTICLE XIV: LEAVES
SECTION 14.1 GENERAL LEAVE OF ABSENCE.
The City Manager may, at their discretion, grant a leave of absence to any bargaining unit
employee for good and sufficient reason. The City shall, at its discretion, set the terms and conditions
of the leave, including whether or not the leave is to be paid. Department heads may recom mend
vacation, injury, and/or sick leave with pay. Such leaves of absence will be requested in writing and
reviewed by the City Manager. During leaves of absence without pay, the seniority of the employee
on leave shall remain frozen at the level of the last day of actual employment.
SECTION 14.2 MILITARY LEAVE.
Military leave shall be granted in accordance with applicable law.
SECTION 14.3 JURY DUTY LEAVE.
A permanent employee shall be granted a leave of absence with pay if called for jury duty.
Since it is not the intention of the City that an employee receive more compensation for jury duty
than they would if they were performing their normal duties, the employee will turn in the jury check
to the City when received. Should a jury be dismissed on any particular day, the employee will be
expected to return to work.
SECTION 14.4 NON-EMPLOYMENT ELSEWHERE.
A leave of absence will not be granted to an employee to try for or accept employment
elsewhere, or for self-employment. Employees who engage in employment elsewhere during such
leaves will be terminated by the City.
SECTION 14.5A SICK LEAVE.
Permanent 40-hour employees covered by this Agreement may accumulate sick leave at the
rate of 10.6 working hours per month, to a maximum of two thousand twenty-eight (2028) working
hours, or at a rate of fourteen (14) hours per month for shift employees, to a maximum of two
thousand six hundred and eighty-eight (2688) hours.
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SECTION 14.5B ROUTINE CARE.
With prior approval and sufficient notice, leave for routine doctor, dental or other medical
appointments shall be charged to the employee’s regular and/or accumulated sick leave in one (1)
hour multiples for the period the employee is off work. All employees must notify their shift
supervisor of any scheduled appointment prior to the beginning of their shift. Upon return to work,
the employee will give their supervisor a doctor’s statement verifying the employee’s ability to
resume firefighting duties.
SECTION 14.5C ELIGIBILITY FOR PAY.
In order to get sick leave with pay, each employee covered by this Agreement agrees to:
1. Report promptly to the Fire Chief or designee the reason for their absence;
2. Keep the Fire Chief or designee informed of their conditions; and
3. Use sick leave only for the purposes set forth in this section and to bear the burden of
proof of such sickness if required by the City.
Sick leave with pay may be used only for sickness, injury, or pregnancy of the employee
or for absence necessitated by delivery of child by a spouse or by illness, injury, death, or
exposure to contagious disease by a member of their immediate family. “Immediate family” is
defined as the following relation to the employee or his/her spouse: spouse, parent, step-parent,
sibling, child, step-child, grandparent and grandchild. The word “spouse” shall include civil
partners.
Presence of the employee must actually and immediately be required for bona fide serious
circumstances or emergencies as reasonably determined by the City, and absence from duty shall
not exceed the period of actual need.
Sick days should not be considered to be a privilege; they are a fringe benefit which will be
allowed only as provided herein. An employee on sick leave is required to act pursuant to reasonable
instruction for care. Any employee who fails to meet the requirements of this Article, including
failure to provide required medical documentation as provided in Section 16.5D, abuses the sick
leave program, including the performance of work or activities off duty that are medically prohibited
or restricted while on duty; or files for pay under false pretenses, shall not receive pay and may be
subject to disciplinary action.
Sick leave, disability leave, and injury leave are not to be taken concurrently; only one of the
three types of leave may be taken at any one time.
SECTION 14.5D CERTIFICATION.
If the City has reasonable grounds to believe sick leave is being abused, it may, at its
discretion, require any employee requesting paid sick leave to furnish substantiating evidence or a
statement from the employee’s attending physician certifying that absence from work was required
for medical reasons. A physician’s certificate may be routinely required for absences of more than
two (2) consecutive duty days, or for sick leave taken immediately before or after vacations or other
time off provided by this Agreement, or for sick leave use in excess of four (4) occurrences per
calendar year. An occurrence is defined as any continuous period of absence from duty covered by
sick leave. The City also may reasonably require a physician’s release certifying that the employee
is fit to return to work as a condition to the employee’s return to work. If there is a conflict between
physicians’ releases, the parties shall agree on a third person whose determination shall be final.
Falsification of any verification of illness may be just cause for disciplinary action, up to and
including discharge. Any employee who is found to have fraudulently obtained sick leave may be
required to reimburse the City for such sick leave.
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SECTION 14.5E SICK LEAVE PAYOUT.
Upon the retirement from City service of an employee who was hired after November 25,
2009, the City shall contribute to the employee’s Retirement Health Savings Plan (“RHSP”) account
the dollar equivalent of thirty percent (30%) of the sick leave the employee has accumulated, per
Section 16.5A, as of the time of retirement and at the employee’s regular straight time hourly rate of
pay, to a maximum of six hundred (600) hours (four hundred fifty-three (453) for a 40-hour
employee) to be contributed at the employee’s regular straight time hourly rate of pay.
Upon the retirement from City service of an employee who was hired on or before November
25, 2009, the City shall make the maximum contribution allowed by law to the employee’s 457
account, up to the dollar equivalent of thirty percent (30%) of the sick leave the employee has
accumulated, per Section 16.5A, as of the time of retirement and at the employee’s regular straight-
time hourly rate of pay, to a maximum of four hundred three (403) hours (three hundred four (304)
for a 40- hour employee), with the difference between the maximum 457 contribution and the
maximum payout provided by this Section, if any, to be contributed to the employee’s RHSP account.
The RHSP contribution and payout provisions of this Section apply to retirement only, and do not
involve separation from City service for any other cause or disability leave.
If an employee provides at least three (3) months’ notice of retirement, the amount of sick
leave contributed will increase by five (5) percent. If an employee provides at least six (6) months’
notice of retirement, the amount of sick leave contributed will increase by ten (10) percent. The
employee must submit an irrevocable letter of intent to retire in order to be eligible to receive the
additional five (5) or ten (10) percent of sick leave.
SECTION 14.6A INJURY, ILLNESS OR PREGNANCY.
In the event an employee is unable to work by reason of illness or injury, including those
compensable under worker’s compensation, or pregnancy, the City may grant a leave of absence
without pay during which time seniority shall not accrue for so long as the employee is
unable to work, except that for a work related injury compensable under worker’s compensation an
employee shall accrue seniority as set forth in Sections 14.6C and 14.7.
SECTION 14.6B ELIGIBILITY.
To qualify for such leave, the employee must report the illness, injury or inability to work
because of pregnancy as soon as the illness, injury or inability due to pregnancy is known and
thereafter furnish to the City a physician’s written statement showing the nature of the illness, injury
or state of pregnancy and the estimated length of time that the employee will be unable to report for
work, together with a written application for such leave. Thereafter, during such leave, the employee
shall be required to furnish a current report from the attending doctor at the end of every sixty (60)
day interval.
SECTION 14.6C WORKER’S COMPENSATION.
If an employee is injured while performing their assigned duties, the employee shall be
eligible for paid injury leave not to exceed a total of three hundred and sixty-five (365) calendar days
for any one injury or accident. The employee shall be compensated in an amount equal to the salary
rate they were making at the time of the accident based on the salary ordinance.
All injuries must be reported in writing as soon as possible by the employee or the supervisor
in order to be eligible for injury leave and also the worker’s compensation benefits as provided by
the City. The employee shall authorize the City’s inspection of their medical records and advise the
department of any changes in their status.
Because the payments for worker’s compensation benefits are not earnings subject to Federal,
State, and F.I.C.A. taxes, and the payments are excludable from earnings for pension fund
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deductions, the Finance Department may pay for the injury leave in the following manner: (a) Each
bi-weekly pay period which occurs during the period of paid injury leave, the employee will receive
a check for worker’s compensation benefits, the amount of which check shall be computed in
accordance with the rules and regulations of the Industrial Commission of Illinois. No deductions of
any kind shall be made from this payment; (b) In addition, for each biweekly pay period of paid
injury leave described above, the employee will receive a check in an amount equal to the difference
between the employee’s regular bi-weekly salary and the amount paid as worker’s compensation
benefits per (a) above. The salary paid per this check shall be subject to all applicable deductions and
withholding for various taxes. The withholding of Federal and State taxes and mandatory deductions
for pension funds, of course, take precedence over voluntary deductions such as credit union, or
union dues, etc.
SECTION 14.7 DISABILITY LEAVE.
If an employee becomes disabled either on or off the job and is disabled from performing
their duty and if the disability persists for one month or more, the permanent employee may be
eligible to receive disability benefits under 40 ILCS 5/4-101, et seq. Such disability shall be
considered disability leave and such employee may be granted a leave of absence from the City’s
service for the length of disability. If it appears upon verification by at least three (3) competent
medical authorities that the employee will be permanently disabled, the employee must apply for a
disability pension upon the request of their department or division head to the City Manager.
An employee shall not accrue benefits while on temporary or permanent disability leave in
excess of three hundred sixty-five (365) calendar days. No employee shall be allowed to return to
work without a written release from his attending physician. In the event an employee is reinstated
into active service pursuant to the above-referenced Illinois Statutes, and whereupon assigned to
duty the employee fails to report to work for five consecutive calendar days, then the employee’s
status as a municipal employee may be terminated.
SECTION 14.8 BENEFITS WHILE ON LEAVE.
Seniority, sick leave, vacation (or CTO, as the case may be) and employment credits shall not
accrue when an employee is on leave without pay, on disability leave or on injury leave in excess of
three hundred and sixty five (365) calendar days, except as per sections 14.6C, 14.7 and 16.3. Sick
leave, disability leave and injury leave are not to be taken concurrently; only one (1) of the three (3)
types may be taken at any one time. Any employee covered by this Agreement in violation of Article
VI of this Agreement will automatically forfeit any and all covered benefits that they may enjoy.
SECTION 14.9 LIGHT DUTY.
Light duty for worker’s compensation cases will be provided in accordance with the treating
physician’s restrictions. Light duty for personal injury may be made at the discretion of management
subject to work availability and physician’s restrictions.
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ARTICLE XV: WAGES
SECTION 15.1 GENERAL.
Effective January 1, 2024, pay ranges and pay steps for employees in the classifications of
Firefighter, Battalion Chief, and Fire Captain shall be as set forth in the salary schedules attached
hereto as Appendix C. Pay ranges and pay steps for employees in the classifications of Firefighter,
Battalion Chief, and Fire Captain shall be increased annually by the percentages indicated below:
January 1, 2025 4%
January 1, 2026 4%
Employees normally will progress from Step A to Step B at the end of one year’s service, and
then progress through steps annually thereafter upon their anniversary date until Step E has been
reached. Upon completion of five (5) years of service and with one (1) academic year of Fire Science
courses as provided for in Section 15.9, an employee will then progress to Step F in their respective
pay range. Upon completion of six (6) years of service and with an Associate’s Degree or higher
level degree in Fire Science as provided for in Section 15.9, an employee will then progress to Step
G in their respective pay range.
SECTION 15.2 NEW EMPLOYEES / MERIT INCREASES
The normal beginning rate for a new employee will be the minimum rate in the established
range for the class of position. However, the City Manager may, in special cases, authorize initial
appointment above the minimum. Incremental steps within established salary ranges are to provide
a means of recognizing outstanding performance and continued good service. The City may grant, or
fail to grant, such merit pay increases as it solely deems appropriate based upon employee
performance. Non-merit factors such as Union activity, race, color or creed may not be considered
by the City in granting such increases.
SECTION 15.3 40-HOUR INCENTIVE.
As an incentive to volunteer for such positions, an employee (designated as Firefighter (80)
or Fire Captain (80)) who is 1) filling a 40-hour position and 2) assigned to the 40-hour schedule
shall receive, for so long as both 1) and 2) apply, a wage rate that is two and one-half percent (2
½%) above the rate established for shift firefighters (designated as Firefighter (106) or Fire
Captain (106)) in Appendix C.
SECTION 15.4 LONGEVITY PAY.
After five (5) continuous years of service, each employee covered by this Agreement shall
have the following amounts added to their base wages
Years of Service Increase
After 5 years 2%
After 10 years 4%
After 15 years 6%
After 20 years 8%
After 25 years
After 30 years
10%
12%
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Base pay shall be the bi-weekly salary from the official pay plan as referenced in Appendices
B and C of this Agreement for which the employee is eligible, excluding any other pay adjustment
or compensation provided.
SECTION 15.5 SEVERANCE PAY.
All permanent employees, upon retirement from the City service who are electing to retire
under the provisions of the Illinois Firefighters Pension Law because of length of service, shall be
entitled to severance pay equal to two (2) weeks actual salary at the time of retirement. This applies
to retirement only where City employees have met the requirements of the Illinois Firefighters
Pension Law. This is a one-time only benefit and credit will not be given for part- time or temporary
service. The City will compute severance pay on actual wages rather than base wages.
SECTION 15.6 PAYROLL DEDUCTIONS.
If the employee so desires, the Finance Department may make certain deductions from the
employee’s check. Among these are savings and payments to the credit union, United Way
contributions political action committee (PAC) contributions and additional withholding tax. All
deductions must be requested in writing, dated, and signed by the employee.
SECTION 15.7 DIRECT DEPOSIT.
All fire department members covered by this agreement shall have direct deposit for payroll
payments.
SECTION 15.8 ACTING PAY.
A bargaining unit employee who works in a higher capacity for a minimum of three (3) hours
in such higher classification shall receive the rate of pay of the higher classification as acting pay
retroactive to the first hour of such consecutive duty time in the higher classification. The
determination as to whether or not the employee has been acting in a higher capacity for three (3) or
more hours, and is thus entitled to acting pay, shall be made in accordance with present practice.
SECTION 15.9 APPROVED COLLEGE WORK.
The City shall provide an incentive for full-time employees covered by this Agreement to
obtain a level of education beyond that of a high school diploma and the minimum requirements for
the positions held by the employee.
Employees may not progress to Step F until completing one (1) academic year of Fire Science
courses concurrent with Department practice, and may not progress to Step G until obtaining an
Associate Degree or higher level degree in Fire Science from an accredited academic institution.
ARTICLE XVI: GROUP BENEFITS
SECTION 16.1 GROUP MEDICAL COVERAGE.
Plans, which provide certain basic benefits and comprehensive major medical benefits to age
sixty-five (65) will be made available to permanent full-time employees and their eligible
dependents, and to eligible retired employees and their eligible dependents. Plans which provide
benefits supplemental to Parts A and B of Medicare are available to the aforementioned retired
persons upon the attainment of age sixty-five (65). The plans of medical coverage available to
the employees and their dependents, whether the employee is an active full-time employee or a retired
employee, are dictated by the age of the persons involved.
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Continuation of medical benefits will be offered according to Federal Cobra guidelines at
group rates, to certain eligible employees and eligible dependents whose coverage would otherwise
have terminated upon termination of employment. Former employees and eligible dependents will
pay the full group premium cost and must notify the City of their intention to continue the coverage
within sixty (60) days beginning on the date that coverage would have terminated under the group
health plan. Details of these benefits are further explained in the Employee Health Plan Document.
SECTION 16.2 PERMANENT FULL-TIME EMPLOYEES AND DEPENDENTS.
Each plan coverage month begins on the first day of the calendar month. Employees under
this Agreement will be eligible for the medical coverage on the first day that the employee
commences to work. An eligible dependent shall include the covered employee’s spouse, eligible
dependent children, and civil union partner, as per the current plan provisions.
During the term of this Agreement, employees covered by this Agreement will contribute the
monthly amounts specified in Appendix H toward the premium cost of group medical coverage under
the City’s plan. During the term of this Agreement, modifications to plan benefits, including but not
limited to changes in coverage, deductibles, co-pays and out-of-pocket maximum payments, may
occur as necessary to maintain plan solvency. Any such modification shall be subject to the
provisions of Section 16.8 of this Agreement.
SECTION 16.2A HEALTH SAVINGS ACCOUNT (HSA)
For employees who elect coverage under the “High Deductible Plan” the City will make a
contribution of $750 for single coverage and $1,500 for family coverage to a Health Savings Account
(HSA) for each plan year. HSA contributions shall only be made in January. Employees who elect
coverage under a plan other than the “High Deductible Plan” are not eligible for an HSA and no City
contribution will be made.
SECTION 16.3 EMPLOYEES ON DISABILITY OR INJURY LEAVE.
Subject to the City’s group coverage plan, an employee on disability leave may remain in the
group medical plan but the employee must pay the full employee premium, except for an in the line
of duty disability as noted below, and the full dependent’s premium.
Subject to applicable provisions of Federal and Illinois state statutes an employee on injury
leave (worker’s compensation leave) may remain in the group medical plan and the City will continue
to pay the employee’s premium and the City’s share of the dependent’s premium as provided for in
Section 16.2, except where such leave exceeds three hundred and sixty-five (365) calendar days
(Section 16.1). Subject to applicable provisions of Federal and Illinois state statutes, if an employee
is disabled in the line of duty, the City will pay the employee-only premium so long as the disabled
employee is prevented from being gainfully employed elsewhere. If a disabled employee takes
employment elsewhere and is eligible to be covered by that employer’s group medical plan, the City
premium payments for the employee shall cease.
SECTION 16.4 RETIRED EMPLOYEES AND DEPENDENTS.
A firefighter who is removed from the City’s active payroll because of retirement as a
deferred pensioner, retirement from active service, or disability retirement, shall have such rights to
continued coverage under the City’s group medical plan as are provided by State statute, currently
codified as 215 ILCS 5/367f. In addition, except as otherwise provided in Section
16.1 and/or Article XVII of this Agreement, the City will bear the cost of the total premium of the
employee only coverage to age sixty-five (65). Further, should any employee under the age of fifty
(50) opt for retirement after twenty (20) years or more of service with the City of Galesburg and who
also meets the service requirements for pension benefits under the provisions of the various City
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pension plans, then that employee may remain in the City’s medical plan at his own expense to age
sixty-five (65). If any covered person attains the age of sixty-five (65), be it the retired employee or
a dependent, then said employee or dependent is eligible for coverage secondary to Medicare as
described in the first paragraph of Section 16.1. That person at the age of sixty-five (65), be it the
retired employee or dependent, immediately becomes eligible for the coverage secondary to
Medicare and all other coverage is terminated in regard to that person.
SECTION 16.5 OPT OUT RIGHT.
Any employee who is employed and covered by this Agreement as of the date of ratification
by both parties shall have the right to opt out of (waive) the City’s obligation to p ay the cost of
retiree health benefits as provided in Section 16.4. In consideration of such a waiver, the employee
shall be entitled to the retirement health benefits provided under the Retiree Health Savings Plan
(“RHSP”) set forth i n Article XVII. Such waiver rights shall be exercisable during open enrollment
periods established at least annually by the City. Once an employee exercises their right to waive
the premium payment obligations of the City under Section 16.4 they shall be covered by the
provisions of Article XIX and, while retaining any statutory right that they may have to remain in
the group covered by the City health plan, shall no longer be eligible for City-paid health care
coverage as provided by Section 16.4. Such opt-out election shall be irrevocable.
SECTION 16.6 UNION AND MANAGEMENT LIABILITY.
The failure of any plan of medical coverage to provide any benefit for which it has contracted,
shall result in no liability to the City or to the Union, nor shall such failure be considered a breach by
the City or Union of any obligation undertaken under this or any other Agreement. However, nothing
in this Agreement shall be construed to relieve any plan of medical coverage from any liability it
may have to the City, Union, employee, or beneficiary of any employee. The terms of any contract
or policy issued by a plan of coverage shall be controlling in all matters pertaining to benefits
hereunder.
SECTION 16.7 RIGHT OF CONSULTATION.
A difference or conflict between any employee (or covered dependents) and the plan of
coverage regarding claims or coverage shall not be subject to the grievance procedure provided for
in any collective bargaining agreement between the City and the Union. Any questions or concerns
involving claims or coverage shall be referred to the City Manager’s office for clarification.
SECTION 16.8 HEALTH BENEFITS ADVISORY COMMITTEE.
Two (2) members of Local #555 shall be allowed to sit in on all Health Benefits Advisory
Committee meetings. This will be a non-voting position, however, said employees will be allowed
to give their advice regarding proposed changes in the coverage of City employees. Further, the City
shall give proper notice to all members of the committee at least two (2) days prior to said meeting.
SECTION 16.9 ECONOMIC IMPACT NEGOTIATIONS.
In the event that premium costs increase or any coverage or benefit is decreased during the
term of this Agreement, the Union may elect to open the issue of medical coverage with the City, for
the purpose of good faith negotiations over the economic impact of any such change, by serving
notice on the City within thirty (30) days of such increase or decrease. Such negotiations shall
commence not later than fifteen (15) days after such notice is served.
This provision shall not preclude the City from, as may be deemed necessary, making changes
in benefits as provided in Section 16.2, changing service vendors, or passing on to employees their
share of premium increases except as otherwise provided for in Section 16.2. The fact of any such
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change shall not be grieveable by the Union; nor shall the City be required to make changes
applicable only to firefighters in the City-wide medical plan. This provision is intended to afford the
Union the opportunity to negotiate in good faith with the City the economic impact of any such
change.
SECTION 16.10 GROUP DENTAL PLAN.
For employees covered by this Agreement, a group dental plan is available from a company
selected by the City Manager. A plan which provides certain benefits is available to permanent
full-time employees and their dependents who enroll in the group health plan. The cost for these plan
benefits is included in the group health plan costs as stated in Appendix H.
SECTION 16.11 I.R.C. SECTION 125.
The City will extend its I.R.C. Section 125 Plan to members of the bargaining unit, so long
as such plan continues to be authorized by the Internal Revenue Code.
SECTION 16.12 LIFE INSURANCE.
The City will provide $10,000 in term life insurance for each employee covered by this
Agreement.
ARTICLE XVII: RETIREE HEALTH SAVINGS PLAN
SECTION 17.1 ESTABLISHMENT.
The City shall establish a Retiree Health Savings Plan (RHSP) through the MissionSquare
Retirement and RHSP accounts shall be established for all employees. The City’s participation in
the RHSP shall be in accordance with the terms and conditions of the RHSP participation agreement.
SECTION 17.2 REGULAR CONTRIBUTIONS: NEW AND OPT-OUT EMPLOYEES.
Employees who are hired after the date of ratification of this Agreement by both parties (“new
employees”) and those current employees who elect irrevocably to opt out of (waive) the City’s
obligation to pay health insurance premiums for them upon retirement, as provided in Section 16.5
(“opt-out employees”), shall be entitled to retiree health insurance by means of their participation in
the RHSP but shall not be eligible for City-paid health insurance premiums upon retirement as
provided by Section 16.4. For each such new employee and opt-out employee, the City shall
contribute on or about the first payroll date in January (“the contribution date”) during each year of
this Agreement remaining after the date of ratification of the Agreement by both parties, or upon the
successful conclusion of an employee’s probationary period, if later, $1,000 plus .25 percent (one-
quarter of one percent) of annual salary as of the contribution date to the employee’s Retiree Health
Savings Plan account maintained by Mission Square Retirement.
SECTION 17.3 MATCHING CONTRIBUTIONS.
Each active employee covered under this agreement shall contribute via payroll deduction
$25 per month into their RHSP account; the City shall match the amount of each such
contribution by contributing $25 per month into the current employee’s RHSP account.
SECTION 17.4 INCENTIVE CONTRIBUTIONS.
As a sick leave non-use incentive, the City will contribute, at the applicable rate of pay as of
the first pay period following the beginning of a calendar year, a contribution equal to 72 hours of
pay for any eligible shift employee (54 hours for a 40-hour employee) who does not use any sick
leave during the previous calendar year, a contribution equal to 48 hours of pay for any eligible shift
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employee (36 hours for a 40-hour employee) who used one (1) day (24-hour day for a shift employee
or 8-hour day for a 40-hour employee) or less of sick leave use during the previous calendar year,
and a contribution equal to 24 hours of pay for any eligible shift employee (18 hours for a 40-hour
employee) who used more than one (1) but not more than two (2) days of sick leave (24-hour days
for a shift employee or 8-hour days for a 40-hour employee) during the previous calendar year. For
purposes of this Section, a one-day bereavement period shall not count as sick leave use and, for 40-
hour personnel only, up to four (4) hours of released time for routine doctor and dental appointments
do not count as sick leave use. In order to be eligible for such incentive contributions, the employee
must have at least thirty (30) days of sick leave in their sick leave bank.
SECTION 17.5 SAVINGS PROVISION.
It is the intention of the parties that the Retiree Health Savings Plan set forth in this Section
shall be administered through MissionSquare Retirement as long as it is mutually agreed and legally
permitted. Should it occur that, because of circumstances beyond the control of the parties or in the
exercise of legally-mandated City prerogatives, the plan administered by MissionSquare Retirement
should be terminated, the City agrees that the RHSP trust accounts maintained by MissionSquare
Retirement shall be transferred to a voluntary employee beneficiary association (VEBA) plan
established under Internal Revenue Code Section 501(c)(9), or the then legal equivalent thereof, and
the City’s contribution obligations under this Section shall become VEBA contribution obligations.
The VEBA to which such contributions are made shall be one selected by mutual agreement of the
parties upon notice by the City and the opportunity to bargain over the selection, with such bargaining
being subject to resolution by interest arbitration in the event of a failure to agree.
ARTICLE XVIII: PENSIONS
During the term of this Agreement, employees shall continue to participate in the Firefighter’s
Pension Fund in accordance with and subject to the provisions of the Statutes of the State of Illinois
now applicable or as they may hereafter be amended.
ARTICLE XIX: RESIDENCY
All employees are required, as a condition of their continued employment with the City, to
maintain their principal residences within the state of Illinois, and within a radius of forty-five (45)
miles, by straight-line radius and not as determined by means of a surface streets and roads
measurement from Galesburg City hall. This residence requirement shall be construed to mean actual
“in fact” living and residing within the area described herein. Any person appointed to a permanent
City position shall become a resident of the described area within thirty (30) days after the expiration
of such employee’s probationary period if the employee is to be continued in the City’s service.
Response time requirements are independent of residency requirements.
ARTICLE XX: MISCELLANEOUS PROVISIONS
SECTION 20.1 ACCEPTANCE OF GIFTS.
No gift or favor given because of their employment with the City of Galesburg shall be
accepted by a City employee.
SECTION 20.2 DEFAULT ON PREMIUMS.
All medical plan premiums which are the sole responsibility of any current or retired
employee due the City must be submitted on a timely basis. Unless previous arrangements are made
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and approved by the City, failure to pay such premiums may result in termination of coverage without
liability to the City.
SECTION 20.3 DRIVER’S LICENSE.
Employees designated by the City to drive firefighting equipment shall be required to obtain
and maintain an appropriate driver’s license within thirty (30) days of employment. The City agrees
to provide equipment and reasonable training on work time to assist employees in obtaining such
driver’s license. Employees will be allowed to take the driver’s test during working hours at a time
designated by the City.
SECTION 20.4A SERVICE OF NOTICES.
Notices hereunder shall be deemed to have been adequately given if served by registered
mail upon the persons named below at the address indicated, unless otherwise notified in writing:
Notice to the Union shall be addressed to:
President, I.A.F.F., Local #555
150 South Broad Street
Galesburg, Illinois 61401
Notice to the City shall be addressed to:
Human Resource Manager
City Hall
55 West Tompkins Street
Galesburg, Illinois 61401
A basket will be placed in the Central Fire Station Duty Office for these notices and mail.
SECTION 20.4B EMPLOYEE NOTICES TO EMPLOYER.
Employees shall notify their supervisor within seventy-two (72) hours or the next working
day, whichever occurs sooner, of any changes in address, telephone number or marital status. The
supervisor will inform the Human Resource Manager immediately of any such transactions in order
to update the central personnel records.
SECTION 20.4C UNION NOTICE TO EMPLOYER.
The Union agrees to furnish the City with an up-to-date list of all of its officers and to
immediately notify the City of any changes thereto.
SECTION 20.5 ORDERLY OPERATIONS.
The City may prepare, issue and enforce rules and safety regulations necessary for the safe,
orderly and efficient operations of the City, consistent with this Agreement.
SECTION 20.6 OUTSIDE EMPLOYMENT.
Permanent City employees may not carry on, concurrently with City employment, any private
business, undertaking or employment that affects the time or quality of their work, or which casts
discredit upon or creates embarrassment for the City government.
SECTION 20.7 PERSONAL USE OF CITY PROPERTY.
The use of City property for personal use is prohibited.
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SECTION 20.8 PHYSICAL FITNESS.
It shall be the responsibility of each employee to maintain the standards of physical fitness
required for performing their job. Whenever a department or division head feels that the physical
condition of an employee is endangering the employee’s own health, or the safety of their fellow
workers, the employee may be requested to submit to a medical examination by a physician without
expense to the employee which shall only be for the purpose of determining the employee’s physical
condition relative to City employment.
The employees covered by this agreement shall be required to submit to the Physical
Performance Test set forth below once each year. All bargaining unit members are required to
complete this test and have their completion time validated by the Training Captain and a member
of the City Fire Management staff.
The City will contribute, at the applicable rate of pay as of the first pay period following the
beginning of a calendar year, a contribution equal to 16 hours of pay for any eligible shift employee
(12 hours for a 40-hour employee) that meets the following criteria:
• Completes all portions of the annual Departmental Medical Evaluation or
provides documentation of an annual wellness physical from personal physician
• Completes the current physical agility course
Bargaining unit members who fail to complete the test, or whose completion time is in excess
of seven minutes (7:00) shall be required to complete the Physical Performance Test every three (3)
months until they reach a completion time below seven (7:00) minutes. If a bargaining unit member
fails to complete the test in seven minutes or less in three successive quarters, that information will
be forwarded to the department physician to assist in recommendations to improve the employee’s
fitness level. The failure of a bargaining unit member to complete the test in seven minutes or less
shall not be used in a punitive manner.
Testing shall be administered by the department and may be monitored by a Union
representative with the employee’s consent. Testing shall be conducted in a time frame after annual
department physicals have been conducted, but prior to annual CTO scheduling.
Galesburg Fire Department
Physical Performance Test
Required Gear
Full turnout gear (including gloves) with SCBA. Nomex hoods are optional. Extrication gloves may
be worn in place of firefighting gloves.
Course Tasks and Rules
Task 1 - High-rise Stair-climb Evolution:
The course begins at the base of the stairs on the first floor of the burn tower with one (1) hand
touching the accordion hose and “on air”. Time begins when the hose is raised to the shoulder. Carry
a 50’ accordion section of 2 ½” attack line to the fourth (4th) floor of the burn tower. Running up the
stairs and taking as many steps as possible is permitted. After reaching the
fourth (4th) floor, carry the hose (walking) toward the window and drop the hose in the designated
location.
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Task 2 – Hoist Evolution:
With Hand-over-hand motion, pull a 50’ rolled section of 2 ½” attack line attached to ½” utility rope
to the fourth (4th) floor of the burn tower. Place the hose in the designated location just inside the
window opening. Walk back down to the first (1st) level of the burn tower making contact with each
step. After returning to the first (1st) level, walk to the chopping simulator located just outside the
opening to the burn tower.
Task 3 – Chopping Evolution:
Using a 9# dead-blow hammer, drive a length of railroad tie a distance of five feet (5’). You must
“strike” the tie. Hooking or dragging the tie will result in the assessment of a fifteen (15) second
penalty added to the total time. After driving the tie, drop the sledgehammer and walk a serpentine
path a distance of 140’ to the next task.
Task 4 – 1 ¾” Hose Advance:
Pick up the nozzle and place it over the shoulder. Advance (walking) the 100’ length of charged
1 ¾” hose a distance of 75’, crack the nozzle and place it in the designated location. Walk 30’ to the
next task.
Task 5 – Victim Rescue Evolution:
Lift the 145# dummy under the arms and drag it backwards a distance of 100’ and place it in the
designated location. Total time ends at the completion of this task.
SECTION 20.9 RULES AND REGULATIONS.
All rules, regulations, and departmental orders shall be issued in writing to all bargaining unit
employees. The Employer and the employees agree to adhere to those rules, regulations and orders
unless and until they are changed in writing.
SECTION 20.10 PRINTING OF THE AGREEMENT.
The City shall make this Agreement available on the City’s website and Intranet.
SECTION 20.11 MANNING LEVELS.
Minimum manning shall be as established by the Fire Chief’s General Order #2 Manpower.
If the Chief decides to change the manning levels, the Chief shall circulate a proposed new General
Order incorporating the change. If the union wishes to bargain over the change, it shall notify the
Chief, who shall then delay implementation of the changes for 30 days to allow for bargaining with
the union during that period. During bargaining, the union shall be provided with the reasons for the
change and the union shall have the opportunity to present alternatives to the change. After
consideration of proposed alternatives, the Chief may implement the change unless the union has
presented clear and convincing evidence that the change is unwarranted or unnecessary.
Manning shall be defined as qualified individuals that are capable of performing and
providing firefighting suppression activities by means of holding certification known as “Firefighter
II” and/or “Basic Operations Firefighter”. All new employees shall be sent to a state certified training
academy within the first year of employment, unless the new member has graduated from a state
certified training academy, to achieve certification as “Firefighter II” and/or “Basic Operations
Firefighter”. The City shall assume the cost of such training, to include overnight lodging,
transportation or mileage reimbursement, and a reasonable per diem.
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SECTION 20.12 TELEPHONE.
All employees shall be required as a condition of continued employment, to obtain and
maintain an operating telephone.
SECTION 20.13 VOTING TIME.
Employees shall be allowed the opportunity to vote in any federal, state, or local general
election during work hours.
SECTION 20.14 PERSONNEL RULES.
The City’s Personnel Rules are not applicable to bargaining unit employees.
SECTION 20.15 ORIENTATION AND LAPEL PINS.
The Union will be allowed an opportunity to have a one (1) hour orientation during the first
(1st) week of employment with all new hires to explain the role of the Union and the benefits of
membership. Bargaining unit employees will be permitted to wear the I.A.F.F. Union lapel pin on
their uniforms at work in accordance with departmental rules.
SECTION 20.16 PROTECTIVE CLOTHING.
The employer shall provide protective clothing, and the employee shall continue to receive
station uniforms according to the current practice of the parties. Station uniforms will be provided
by the employer. The City shall make efforts to secure grant funding to provide for two (2) sets of
firefighting P.P.E. for all bargaining unit members to include but not limited to: bunker gear, nomex
hood, and gloves.
SECTION 20.17 CLASS A DRESS UNIFORMS AND STATION UNIFORM COMPONENTS.
An employee who completes their probationary period shall be provided by the City with a
Class A Dress Uniform, according to the current Department specifications, at no cost to the
employee. This uniform shall be provided within ninety (90) days after the expiration date of the
employee’s probationary period. A shift Firefighter shall be provided with an annual trade-in
allowance of up to $500 for replacement of work shoes, belts, Class A uniform upgrades and approved
T or polo shirts upon submittal of receipts. Firefighters are required to buy short pants.
For 40 hour employees, a clothing allowance of $400 will be provided.
SECTION 20.18 REIMBURSEMENT FOR LOSS OF PERSONAL ITEMS
Employees covered by this agreement will be reimbursed for loss of personal items
(including but not limited to: gloves, eyeglasses, contact lenses, personal tools and uniforms)
destroyed or damaged in the line of duty in an amount not to exceed $250 per occurrence.
ARTICLE XXI: APPRENTICESHIP AND LIAISON OFFICER PROGRAM
The Union agrees to cooperate with the Employer in the Apprenticeship and Liaison Officer
Program. There shall be created an Apprenticeship and Liaison Officer Committee jointly established
by the Employer and the Union, with equal representation. This Committee shall be charged with the
responsibility of developing the guidelines for developing, implementing and administering such
programs.
The Committee shall administer the Liaison Program to effectuate the purpose of
development a corps of individuals from the community, representing industries, hospitals, financial
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institutions and the like, to serve as liaison personnel to the Galesburg Fire Department in the event
of fire or other emergency at their facility. Such liaison officers will also be used by the Galesburg
Fire Department as an auxiliary firefighting unit in the event of a major disaster in the community.
Such persons will not be assigned to enter buildings or residences for the purposes of fire suppression,
but will be limited to perimeter work, assisting the firefighters in the event of such a major disaster.
They will be at all times under the direct supervision and control of the Chief of the Galesburg Fire
Department or their assignee. They will wear uniforms and protective clothing that is distinctive
from those of the bargaining unit members. Except in the case of such a major disaster, liaison officers
will not perform the duties of firefighters and their duties shall be confined to providing information
and other similar support services to the Galesburg Fire Department concerning their facilities. No
such liaison officer will be summoned except if needed in an advisory nature nor perform any duties
of any kind outside those of an advisory nature at the scene of a fire or similar emergency unless all
bargaining unit members have been called back for duty because of the emergency.
Apprentice firefighters will be trained and assigned according to the guidelines developed by
the Committee. Such persons shall be provided a uniform and protective clothing that is distinctive
from that used by the bargaining unit members. Due to their lack of experience, and the possibility
of injury to themselves, the public, and the bargaining unit members, apprentices will not be
permitted to enter a building or a residence that is on fire. Apprentices will not be paid for their
services and will not receive preferential treatment or consideration in the hiring process to become
a member of the classified firefighting service of Galesburg.
In the event of a dispute among Committee members that cannot be resolved, the parties agree
to refer the difference of opinion to a third party neutral for resolution, as per details and limitations
to be mutually agreed for inclusion as an addendum to the contract to include a dispute mechanism
for resolving cases of impasse positions of the Committee.
ARTICLE XXII: MAINTENANCE AND FUTURE DEVELOPMENT OF THE TRAINING
SITE
The Hawthorne Training Site shall be recognized as an integral part of the Galesburg Fire
Department facilities. Recognition of this therefore extends certain job responsibilities of bargaining
unit members to that facility, including:
Maintains the Training Site’s permanent structures and facilities to the effect of: maintains
order and cleanliness of apparatus, tools, and equipment; sweeps and cleans or vacuums all floors
and carpets; cleans and keeps sanitary the bathroom and kitchen areas including toilets, lavatories,
showers, counters, cabinets, and appliances. Maintains order the cleanliness of classroom equipment
and instructional aids.
Maintains and performs minor repairs of firefighting equipment, vehicles, and apparatus
which may be stationed at the Training Site for training purposes.
Participates in the preparation, execution, and clean up operations arising from training
activities implemented by the Department for the benefits of offering training opportunities to
Department members together with other professional members or groups.
These duties and responsibilities arise from the conduct of regular Fire Department affairs
and training activities. Utilization of the training facilities by outside departments, agencies,
organizations, or affiliations will require their support in maintaining the order and cleanliness of
training site facilities and equipment utilized in the conduct of these outside activities.
The Employer agrees to accept the primary responsibility of maintaining the physical grounds
of the Training Site through its other departments by including the Training Site in its regular pattern
of grass mowing and snow removal at the Hawthorne Complex. Firefighters shall assist in grounds
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upkeep by trimming grass, weeds, and brush in areas not easily accessible to large equipment.
Firefighters shall use snow blowers and other equipment provided by the Employer to clean
sidewalks and other areas not clearable by City plow trucks.
The City may add additional firefighting duties to the foregoing by serving notice of such
addition to the Union. This shall not prevent the Union from grieving the question of whether such
additional duties are related to firefighting.
Activities involved in the further development of the Training Site performed outside regular
duties as outlined under the Job Description (Appendix B) will be considered as voluntary
contributions by bargaining unit members.
The Union shall not interfere in any manner with the voluntary work of a bargaining unit
member as it relates to equipment, grounds or facilities.
ARTICLE XXIII: JOB DESCRIPTIONS
The job descriptions for bargaining unit members are set forth in Appendix B.
ARTICLE XXIV: SAVINGS CLAUSE
If any provision to this Agreement, or the application of such provision should be rendered
or declared invalid by any court action or by reason of any existing or subsequently enacted
legislation, by the State of Illinois or the United States of America, the remaining parts or portions
of this Agreement shall remain in full force and effect. The parties shall attempt to renegotiate in
good faith the invalidated provisions.
ARTICLE XXV: ENTIRE AGREEMENT
This Agreement supersedes and cancels all prior practices and agreements, whether written
or oral, unless expressly stated in the Agreement, as to those matters specifically stated in this
Agreement.
ARTICLE XXVI: AMENDMENTS
This Agreement may be amended only by mutual written agreement of the parties. Such amendments
shall be lettered, dated, and signed by the parties and they shall constitute a part of this Agreement.
ARTICLE XXVII: TERMINATION
This Agreement shall be effective as of the day after the contract is executed by both parties
and shall remain in full force and effect until 11:59 p.m. on the thirty-first (31) day of December
2026. It shall be automatically renewed from year to year thereafter unless either party shall notify
the other in writing at least one hundred twenty (120) days prior to the anniversary date that it desires
to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than
ninety (90) days prior to the anniversary date. This Agreement shall remain in full force and be
effective during the period of negotiations.
Resolution of disputes as to the terms of the successor agreement shall be in accordance with
the procedures of Section 14 of the IPLRA except that the impartial chairman of the arbitration panel
shall be selected in accordance with the procedures provided for the selection of an arbitrator
specified in Section 5.4 of this Agreement.
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APPENDIX A
AUTHORIZATION FOR I.A.F.F. UNION DUES AND ASSESSMENTS
I hereby authorize the Finance Department to deduct from my earnings the regular monthly dues,
and any annual assessments, uniform in dollar amount, in the amount certified by the Financial
Officer of the Union; and further authorize the remittance of such amounts to said local Union in
accordance with the currently effective agreement between the City of Galesburg and local Union.
This authorization is revocable by a notice in writing by certified mail to the Finance Department
with a copy to the said local Union.
I hereby waive all right and claim for said monies so deducted and transmitted in accordance with
this authorization and further and separately relieve the City, and department of the City, the Union,
and all their officers, representatives or agents from liability therefore.
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APPENDIX B
JOB DESCRIPTIONS
FIREFIGHTER - FIRE DEPARTMENT.
Under direct supervision, combats and extinguishes fire; protects life and property through
firefighting activities and the performance of hazardous tasks under emergency conditions and stress;
participates in a program of emergency medical services; assists in the routine maintenance of
department vehicles, apparatus, equipment, and physical facilities; receives training in methods and
techniques related to firefighting; participates in the fire prevention and protection program.
Responds to fire alarms; uses chemical extinguishers, bar, hooks, lines, axes, and ladders to
extinguish and/or prevent the spread of fire and protect lives and property; ventilates buildings, holds
hose nozzle and directs water streams; may evacuate individuals from the fire and administer first
aid to fire victims; participates in salvage and overhaul of equipment.
Drives and operates a pumper or ladder truck and/or rescue van; determines and takes most rapid
route to the scene of the fire; positions truck, operates truck controls to regulate pressure and an
amount of water flow or assure optimum of utilization of aerial ladders; distributes equipment from
the truck to other fire fighters; assists and supervises the reloading of the truck.
Connects hydrant to pumper truck; turns on hydrant, lays hose lines as directed, checks couplings,
and straightens hose.
Performs emergency rescue and provides emergency medical treatment in life-threatening situations,
including fires, accidents and illnesses; gives necessary immediate treatment to distressed victims
using life saving equipment; assures hospital and/or ambulance is contacted as required; may drive
emergency van. Employees shall secure certification as an Emergency Medical Technician
(minimum EMT or higher) within twelve (12) months of their date of hire and retain that certification
as a condition of employment.
Receives continuous training in firefighting methods, techniques and equipment; participates in
critique of firefighting operations after major fires; participates in the review of pre-fire plans for
schools, nursing homes and hospitals.
Maintains and performs minor repairs of firefighting equipment, vehicles and apparatus. Participates
in home awareness programs and Fire Prevention Week; provides tours of the
firehouse; gives speeches to civic and school groups and interprets fire programs to community
groups; may act as desk watch or historian at the fire station.
Prepares records and reports such as fire reports and equipment records; provides guidance,
instruction and training to other firefighters; may assist Training Instructor as required.
Cleans and maintains fire station facilities; operates offset printing equipment when assigned.
Firefighters shall continue to mow the grass at outlying stations and shall perform laundry duties
according to the current practice.
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With regard to snow removal from the apparatus aprons of fire department facilities, the Employer
agrees to have its snowplows clean as part of their regular pattern of snow removal in the City.
Firefighters shall use the snowplows, blowers, and other equipment provided by the Employer to
clean the sidewalks and other areas not clearable by the City’s snowplow trucks. If a fire emergency
occurs, and it is necessary to clear an exit path for Fire Department vehicles, bargaining unit members
agree to do so.
The City may add additional firefighting duties to the foregoing by serving notice of such addition
to the Union. This shall not prevent the Union from grieving the question of whether such additional
duties are related to firefighting.
The Union shall not interfere in any manner with the voluntary work of a bargaining unit member as
it relates to equipment, grounds or facilities.
Firefighters shall perform the duties of a superior officer as assigned. Firefighters shall perform other
duties as assigned or required.
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FIRE CAPTAIN - FIRE DEPARTMENT.
Any firefighter promoted to Fire Captain shall maintain EMT or higher certification. Under direction,
functions as station commander during an assigned shift for an outside firehouse or serves as an
administrative aide; supervises an on-going program of facility and equipment maintenance and
directs and participates in the containment and suppression of fires; conducts training programs;
prepares and maintains a variety of records and reports.
Supervises all activities at an outside fire station for an assigned shift; directs staff in an on -going
program of vehicle, equipment and facility maintenance; conducts in-service training and drills of
subordinates in firefighting methods and techniques; maintains discipline, evaluates performance and
abilities of staff.
Supervises subordinates and participates in the containment and suppression of fires; determines best
method of extinguishing fires; directs the operation of pumping equipment, laying of hose lines,
rescue of individuals, ventilation of buildings, etc.; directs work of firefighters or assists in their
direction when relieved by a superior officer.
Directs staff and participates in home awareness and other fire prevention programs.
The City may add additional firefighting duties to the foregoing by serving notice of such addition
on the Union. This shall not prevent the Union from grieving the question of whether such additional
duties are related to firefighting.
The Union shall not interfere in any manner with the volunteer work of a bargaining unit member as
it relates to equipment, grounds or facilities.
Prepares records and reports of fires, and station and staff activities; recommends and substantiates
need for the purchase of new vehicles or equipment.
Serves as administrative aide; prepares, coordinates and maintains a variety of records and reports,
such as time and pay records, personnel records, fire inspection reports, fire loss reports, station work
activities, and supplies and equipment inventories; reviews building plans and assures compliance
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with Fire Codes; coordinates releases to the media; may assist in the preparation of the budget
proposal and prepares statistical information to evaluate existing or proposed programs.
Serves as training instructor for an assigned shift; teaches scheduled classes in firefighting
techniques, equipment, methods and practices; coordinates or conducts special training programs;
prepares related reports.
Assumes responsibility for acting as Battalion Chief in the absence of the superior. Performs other
duties as required or assigned.
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BATTALION CHIEF – FIRE DEPARTMENT
GENERAL DESCRIPTION
This is a full time, shift assigned position working a 24-hours on / 48-hours off schedule. Under the
direction of the Fire Chief this position is responsible for planning, organizing, supervising, and
directing activities of employees on an assigned shift, often through a subordinate supervisor
(Captain). These activities include fire suppression; training; maintaining equipment, supplies, and
fire stations; pre-planning for fires; implementing departmental and City personnel policies;
educating the public, and conducting fire inspections. Incumbent is responsible for the welfare of
personnel in their command and civilians during incidents. The position requires a broad knowledge
of fire department administration, modern firefighting, and fire prevention methods and techniques
in making proper determinations on varied work problems. Work is reviewed through submission of
reports and through discussions and conferences with the Fire Chief.
ESSENTIAL FUNCTIONS
Assists the Fire Chief in the development and implementation of goals, objectives, policies,
procedures, and priorities of operations.
Assumes Incident Command or otherwise functions in a leadership role for fires or other significant
incidents or emergencies.
Confers, coordinates, and works with other Shift Commanders, other city departments and personnel,
and, as necessary, coordinates with other fire agencies.
Plans, administers, coordinates, executes, supervises, and delegates activities of fire suppression and
rescue, training, medical emergencies, and fire inspections and investigations.
Makes strategic decisions concerning fire suppression and medical response including directing,
coordinating and supervising companies during emergency operations.
Assigns and supervises the work of Firefighters engaged in the maintenance of equipment and
grounds at the fire stations during shifts.
Makes personnel decisions, including assignments, schedules and recommendations for discipline, in
coordination with the Fire Chief.
Supports and coordinates training needs.
Coordinates personnel and station activities through the supervision of the Fire Chief.
Writes, reviews, and creates accurate records including daily, monthly, and yearly reports.
Supervises tests performed on fire hydrants, fire apparatus, and fire hose.
Supervises and assigns pre-fire planning.
Enforces and trains employees on City and departmental policies.
Responsible for the conduct, efficiency, and discipline of personnel assigned to shift.
Responsible for evaluation and critique of major incidents.
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Monitors shift personnel sick leave, time trades, and consolidated time off (CTO) in cooperation with
current departmental practices.
Record all departmental activities that occurred during the shift.
Investigate any complaints received during the shift.
Responsible for coordination and continuity between shifts while maintaining a positive work
environment and demonstrating knowledge of sound people skills in carrying out the mission of the
department.
Other duties as assigned.
PHYSICAL REQUIREMENTS
Strength and mobility to operate a motor vehicle and take command at an incident or emergency
scene.
See in close and distant environmental surroundings.
Stand or sit for short or extended periods of time.
Immediately and without warning exert oneself physically over short and extended periods of time.
Maintain hand/arm steadiness and make skillful, coordinated movements with the arms, hands, and
fingers.
Hold arms up and make coordinated movements for long periods of time.
Hear and understand conversations in a quiet and noisy environment, as well as ability to tell where
a sound is coming from and discriminate between sounds.
Ability to hear and speak to communicate in person, before groups, and over the telephone and radio.
Work outside in various temperature and climate conditions for both short and extended periods of
time.
WORKING CONDITIONS
Work requires attendance at meetings at various sites within and away from the City.
Must be able to work extended shifts or be called back in emergency situations.
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STAFF 40 HOUR – TRAINING CAPTAIN -FIRE DEPARTMENT
GENERAL DESCRIPTION
This is a full-time position assigned to a 40-hour work week. The hours worked will be normal
business hours with flexibility when schedule allows. The position of Staff/Training Captain works
out of the Galesburg Fire Department Training Site but can be moved where needed. Under the
direction of the Deputy Fire Chief, this position is responsible for establishing the yearly training
calendar, coordinating and conducting yearly training for the department. These training activities
include all fire suppression, EMS, Haz-Mat, vehicle extrication and other response areas. The position
is responsible for the maintenance and use of the training site classroom building, training tower, and
other on-site training buildings. The position will maintain all training records including training in-
put on computer software programs. The position will have the ability to respond to emergency
incidents as needed. Any firefighter promoted to 40-hour Staff/Training Captain shall maintain EMT-
B-D certification.
ESSENTIAL FUNCTIONS
Creates and maintains the annual Training Plan according to ISO and OSFM suggested training
requirements. This includes fire suppression, EMS, Haz-Mat, vehicle extrication, Technical Rescue
Training, and any other response area training needed.
Responsible for assisting department members with obtaining, maintaining, and recertifying all OSFM
certifications.
Responsible for the coordination of shift-to-shift training for the department.
Creates outlines and presents topics and materials that are scheduled for training.
Creates and assigns monthly training assignments to be completed by crews.
Responsible for the coordination with scheduling and requesting classes through IFSI and other
outside organizations.
Coordinates with outside agencies as well as other City departments when needed for training and
facilitates locations that are needed to conduct offsite training.
Submit EMS topics to the Illinois Department of Public Health for approval each year.
Assist WIFA in utilizing the training site during the annual Fall Fire School.
Responsible for filing the Claim for Reimbursement with OSFM to recoup costs from expenses
incurred during training travel, room and board, meals, and costs of classes by fire department
personnel.
Responsible for cleaning and general maintenance of the training site along with equipment and
buildings located there.
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Responsible for the coordination and scheduling of requested fire extinguisher training from outside
entities.
Serves to coordinate releases to the media when necessary.
Responsible for the preparation and development of the Department Training Budget.
Responds to all structure fires and maintains a support role.
Performs other duties as required or assigned.
REQUIRED CERTIFICATION
Company Fire Officer or Fire Officer I
Fire Service Instructor II
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APPENDIX C
2024 Sworn Fire Employee Hourly Pay Schedule
Classification Step A Step B Step C Step D Step E Step F Step G
40-hour/week Firefighter * $27.45 $28.82 $30.26 $31.79 $33.36 $35.04 $36.81
53-hour/week Firefighter $20.21 $21.22 $22.28 $23.39 $24.56 $25.76 $27.08
40-hour/week Fire Captain * N/A N/A N/A N/A N/A $38.63 $40.56
53-hour/week Fire Captain N/A N/A N/A N/A N/A $28.43 $29.86
53-hour/week Battalion Chief N/A N/A N/A N/A N/A N/A $34.57
*includes 2.5% staff position incentive
Note: Step G requires an Associate Degree or higher level degree in Fire Science
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APPENDIX D
LAYOFFS
If during the life of this Agreement, the City reasonably determines that layoffs are necessary due
to a lack of work or of funds, it shall provide a thirty (30) day notice to the Union to the effect that
it will lay off employees. If either party desires to reopen for negotiations the proposed layoffs or
the effects thereof, including the issues of work schedules or work assignments, the party seeking
negotiations shall service notice upon the other party within ten (10) calendar days from the date
that the 30-day notice is served on the union. If either party serves notice upon the other of a desire
to reopen for negotiations in accordance with this Appendix D, the parties shall meet at reasonable
times for a period of sixty (60) days, or longer if mutually agreed in writing, in an effort to reach
agreement on the issues presented by the notice(s) of desire to reopen. If neither party serves notice
of a desire to reopen, the City may proceed with layoffs at the end of the 30-day notice period.
Layoffs shall be conducted in accordance with provisions of Section 9.7.
If the Union has served notice of a desire to reopen regarding layoffs, and no agreement is reached
during the 60-day negotiations period, the Union may invoke such impasse procedures are available
to it under applicable law. Interest arbitration, should it be demanded by the Union, shall be
conducted on an expedited basis, with no more than sixty (60) days elapsing between the demand
for arbitration and the arbitration award, unless extended by mutual agreement of the parties in
writing or by ruling of the arbitrator. The City agrees that it will not implement layoffs pending
receipt of an arbitrator’s award issued in compliance with the terms of this Appendix D.
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APPENDIX E
EMT TRAINING
Where practicable, the necessary training to prepare employees to take EMT-or higher certification
examinations and to meet the requirements for maintaining EMT-or higher certification will be
provided on duty, without loss of pay, by and through the Galesburg Fire Department, subject to
reasonable Department rules regarding training, attendance, and testing.
Overtime shall be paid in accordance with Section 7.3 of this Agreement.
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APPENDIX F
DRUG AND ALCOHOL TESTING
It being the desire of the parties to protect the safety of the public and other employees, yet safeguard
the rights of individual employees, the parties agree that drug and alcohol testing shall be conducted,
as follows:
1. The City may order individual employees to submit to breathalyzer, blood or urine
tests to determine the presence of alcohol and/or blood or urine tests to determine the
presence of drugs where the City has reasonable suspicion to believe the individual
employee is then under the influence of alcohol or controlled substances. The City shall set
forth in writing to the employee at the time the order to submit the testing is given, the basis
for such reasonable suspicion, including all objective facts and reasonable subjective
observations and conclusions drawn from those facts.
Reasonable suspicion will be based upon the following:
A. Observable phenomena, such as direct observation of use and/or the physical
symptoms of impairment which might result from using or being under the
influence of alcohol or controlled substances; or
B. Information provided by an identifiable third party which is reasonably believed
reliable. The identity of the third party shall not be disclosed except when
considered relevant to an appeal of a grievance or any disciplinary action.
C. Any and all accidents/injuries incurred while on duty that, in the non-grieveable
judgment of the Fire Department supervisor in charge of accident review and
reporting, are likely to be determined to have resulted in property damage of
$1,000 or more or that require immediate treatment by a medical professional.
2. Employees ordered to submit to drug and alcohol tests shall promptly comply with
the order, whether or not they believe that reasonable suspicion for the order exists. Refusal
to submit to such tests may result in appropriate disciplinary action. Employees who submit
to such tests shall not be deemed to have waived or otherwise impaired their rights to grieve
or otherwise contest any aspect of the testing as may be provided by law or this Agreement.
The City shall present each employee, prior to issuing the order to test, this Agreement and
the policy of the City concerning drug and alcohol abuse.
3. The City agrees that its testing procedure for the presence of drugs or alcohol shall
conform to the following:
A. Use only a licensed clinical laboratory to test body fluids or materials for alcohol
or drugs;
B. Establish a chain of custody procedures for both sample collecting and testing that
will ensure the integrity of and of each sample and test result;
4
C. Collect a sufficient sample of the same body fluid or material to permit for an initial
screening, a confirmatory test and a sufficient amount to be set aside and reserved
for later testing; if requested by the employer;
D. Collect all samples in such a manner as to preserve the individual employee’s right
to privacy, ensure a high degree of security for the sample and its freedom from
adulteration. Proper testing may be conducted to prevent the submission of a false
or adulterated sample;
E. Confirm any sample that tests positive in the initial screening for alcohol or drugs
by use of gas chromatography, with mass spectrometry or an equivalent
scientifically accurate and accepted method that provides quantitative data about
the detected alcohol or drug metabolites;
F. Provide the employee tested with an opportunity to have an additional portion of
the same sample tested by a licensed testing facility of his own choosing;
G. Require that the clinical laboratory report to the City positive result only in the case
where both the initial and confirmatory test results are positive as to the same
sample;
H. Provide each employee tested with a report of the results of each drug or alcohol
test that includes the types of tests conducted, the results of each test, the detection
level used by the laboratory, and any other information provided to the City by the
laboratory.
Ensure that all positive samples are maintained for a period of not less than 120 days
to permit additional testing at the election of the Employer or the employee.
Testing procedures for all breath, blood and urine samples for alcohol and other
prohibited drugs and intoxicating compounds shall be in compliance with applicable
sampling procedures and shall employ approved evidentiary instruments as required
by Il. Adm. Code 20 IL. Adm. Code 1286.
Alcohol Standards: The parties agree to allow the City of Galesburg to administer
breathalyzer tests by a trained technician on a properly calibrated breathalyzer to
preliminarily determine reasonable suspicion for alcohol impairment by the
employee while on duty. A blood alcohol reading on a breathalyzer administered as
required under this Article of .01 or higher shall be considered a positive test. A
confirmatory test shall be based upon a follow up blood test using the procedures
required by this Article.
The parties agree that there shall be no random, periodic or mass testing of employees
for alcohol or drugs. Employees shall have the right to grieve the basis for the order
to test, accuracy of the tests, the consequences of the test and any alleged violation
of this Agreement.
5
4. Should a grievance concerning such testing be sustained, the arbitrator shall have
the authority to fashion an appropriate remedy, including but not limited to expungement of
records, a prohibition against using information concerning the test or results thereof in any
future employment decision, and the posting of appropriate notices. It is understood that
employees’ legal rights that may exist outside this Agreement concerning drug and/or
alcohol testing are not limited or in any manner abridged herein and they may pursue the
same as provided by law. This Agreement notwithstanding. The City agrees to indemnify and
hold harmless the Union for and against any claims, demands or any liability that may arise,
reasonable costs and attorney’s fees included, as a result of any testing conducted by the
City.
5. All discipline in situations involving a positive confirmed test shall be administered
as specified herein:
A. First Positive: Except in extreme situations, in the first instance that an employee
tests positive on the confirmatory test, and where there are no other City or
Department rule violations, the employee may be subject to a suspension not to
exceed five (5) work days. The foregoing limit on suspension is conditioned upon
the employee agreeing to:
a. Undergo appropriate treatment as determined by the physician(s)
involved, up to and including a physician of the City and/or the City’s
EAP Coordinator.
b. Discontinue use of illegal drugs or abuse of alcohol.
c. The employee agreeing to authorize persons involved in counseling,
diagnosing and treating the employee to disclose to the City the
employee’s progress, cooperation, drug and alcohol use dangers
perceived in connection with performing job duties and completion
or non-completion of treatment.
d. Complete the course of treatment prescribed, including an “after care”
group for a period of up to twelve (12) months.
e. Agree to submit to random testing during hours of work during the
period of “after care”, and for a period of twelve (12) months
following the period of “after care” and
f. Agree that during this last chance period in (5) above, if the employee
tests positive again, the employee may be terminated.
B. Employees who do not agree to the foregoing shall be subject to discipline up to
and including termination.
C. Second Positive: After two (2) violations of this policy, the employee shall
be discharged from employment.
6
Upon being convicted of the sale, distribution, manufacture or transfer of an illegal
drug, or the illegal sale, distribution, manufacture or transfer of a controlled
substance, or felony possession of a controlled substance or any other illegal drug by
an employee, an employee shall be immediately dismissed.
Upon being convicted of misdemeanor possession of any illegal drug or controlled
substance, an employee will be subject to disciplinary action up to and including
dismissal.
6. Voluntary Request for Assistance. Employees are encouraged to voluntarily seek
treatment, counseling and/or other support and assistance for an alcohol or drug related
problem. If such voluntary assistance is sought by the employee before the employee
commits rule violations connected with drug/alcohol abuse and/or before the employee is
subjected to for cause testing under this policy, there shall be no adverse employment action
taken against an employee who voluntarily seeks assistance and successfully completes a
substance abuse program. When voluntary assistance is requested under this policy, the
employee may use the City’s Employee Assistance Program to obtain referrals, treatment,
counseling and other support and all such requests shall be treated as confidential pursuant
to the City’s normal procedure in the operation of its Employee Assistance Program.
Employees participating in EAP shall comply with the following requirements:
A. The City attorney shall be notified of the employee’s entry in the EAP. Such
information shall be held confidential subject to the employee’s compliance with
the conditions and agreements established for EAP participation;
B. The EAP conditions shall include a requirement that the employee be subject to
random testing during treatment;
C. During the period of treatment, the employee shall be required to obtain a fit for
duty statement from a physician who shall provide to the Administrator of the EAP.
If the employee is determined to be fit for duty, the statement shall be held in
confidence. If found not fit, the City shall be notified by the Union President.
1. If the employee fails to comply with any agreements or conditions for
participation in the EAP, the City shall be notified by the
Administrator of the EAP.
2. This employee will be required to submit to random testing for a
period of twelve (12) months following the successful completion of
treatment. Any further positive drug and alcohol testing may result in
termination.
7
APPENDIX G
COMPONENTS OF CTO
Category Year 0 Year 7 Year 14 Year 22
Current Allocations
Vacation (a) 144 192 240 288
Personal Day 24 24 24 24
Holiday Time (b) 94 94 94 94
Total 262 310 358 406
New CTO Hours 262 310 358 406
Change to 40Hour conversion: .7547 198 234 270 306
(a) Vacation includes 8 hours for birthday for shift employees
(b) Holiday time includes hours previously known as comp time
BENEFIT CONVERSION PROCEDURE.
Employees who may be reassigned from a 53-hour work week schedule to a 40-hour work week
schedule, or vice-versa, shall have their accumulated compensatory time leave hours, vacation
leave hours, (or CTO hours, as applicable) and sick leave hours converted on the following basis:
1. New 40-hour Per Week Employees - To determine the equivalent benefit hours for new
40-hour per week employees, multiply the employee’s shift schedule accumulated benefit
hours times a conversation factor of times a conversion factor of .7547.
2. New Shift Employees - To determine the equivalent benefit hours for new shift schedule
employees, multiply the employee’s 40-hour per week accumulated benefit hours times a
conversion factor of 1.325.
8
APPENDIX H
Health Insurance Contribution Rates
Monthly Premiums - Effective Retroactive to January 1, 2024
High Deductible Plan PPO Plan PPO+ Plan
Coverage Employee Pays Employee Pays Employee Pays
Single $ 53.26 $ 137.10 $ 141.79
per pay $ 26.63 $ 68.55 $ 70.90
Emp + 1 $ 174.33 $ 377.71 $ 399.68
per pay $ 87.17 $ 188.86 $ 199.84
Family $ 384.24 $ 566.12 $ 598.66
per pay $ 192.12 $ 283.06 $ 299.33
Premiums & Contributions include medical, prescription drug, dental &
vision benefits for each plan as defined in the benefits booklet
Page 1 of 3
SIDE LETTER OF AGREEMENT
This Side Letter of Agreement (“SLA”) between the City of Galesburg, an Illinois municipal
corporation (the “City”) and the Galesburg Firefighters’ Association, I.A.F.F. Local No. 555 (the
“Union”) is intended to serve as a confirmation of the City and the Union’s additional agreements
pursuant to the Tentative Agreement Between the City and the Union (the “Tentative Agreement”).
The Union and the City may collectively be referred to hereinafter as the “Parties.”
WHEREAS, the City and the Union reached a Tentative Agreement for a successor a
Collective Bargaining Agreement, dated January 1, 2024 through December 31, 2026 (the
“CBA”), which was then ratified, subject to certain additional components of the Tentative
Agreement;
WHEREAS, the City and Union hereby desire to memorialize and agree to the additional
components of the Tentative Agreement as set forth herein.
NOW, THEREFORE, in consideration of the foregoing, the City and Union agree to the
following:
1. Upon the execution of the CBA and this Side Letter of Agreement, wage increases
and applicable health insurance / medical coverage premiums of the CBA will be applied retroactively
to January 1, 2024 for (a) bargaining unit employees on its payroll as of the date of ratification by
both parties and (b) any bargaining unit employees who retired under the Illinois Pension Code since
January 1, 2024;
2. The City hereby rescinds the Fire Chief’s February 26, 2025 memorandum regarding
time trading. However, effective upon the execution of the CBA and this Side Letter of Agreement,
the City will enforce the terms of Section 7.9 of the CBA, and all policies and general orders regarding
time trading, as written, without regard to any alleged past practice;
3. The parties agree to amend Section 7.9(7) of the CBA, as ratified by the Union, to
state as follows:
7. Once the trade is approved, the signing parties become fully responsible
for the newly traded and approved time to be worked. If an employee then
fails to be at work or supply a suitable replacement within a reasonable time
prior to the assigned work schedule, that employee (the most recently
approved to work the designated time) will be relinquish benefits or be
docked pay, as set forth below, for the missed hours of work on an hour for
hour basis or at their normal rate of pay for the missed hours, as applicable
and set forth below. The City will not be responsible for tracking time trades
as to who owes whom time and takes no responsibility for requiring
individuals to pay time back beyond what was approved on the approved
request form. In the event an employee relinquishes benefits or is docked
pay for missed hours of work under this Section, and the employee was
sick, the employee may petition the Fire Chief to not have the employee’s
Page 2 of 3
benefits relinquished or pay docked; however, the Fire Chief shall have sole
discretion in determining whether the benefits are relinquished or pay is
docked and the Fire Chief’s decision shall not be subject to the grievance
procedures set forth under Article V.
If an employee fails to be at work or supply a suitable replacement within a
reasonable time prior to the assigned work schedule, that employee (the most
recently approved to work the designated time) shall have their benefits relinquished
or pay docked as follows:
(a) The employee shall first relinquish accrued CTO on an hour for hour basis;
(b) If the employee does not have sufficient CTO accrued to cover the remaining
missed hours of work, then for any remaining missed hours for which CTO was
not sufficient, the employee shall relinquish sick leave on an hour for hour basis;
(c) If the employee does not then have sufficient sick leave accrued to cover the
remaining missed hours of work, then for any remaining missed hours for which
sick leave was not sufficient, the employee shall be docked their pay on their
next paycheck on an hour-by-hour basis at their applicable hourly rate of pay.
4. The union shall withdraw its unfair labor practice charge (Case No. S -CA-25-093)
upon the execution of the CBA and this Side Letter of Agreement;
5. The union hereby agrees to withdraw and no longer pursue the grievance filed by
Firefighter Andrew Johnson related to time trading and the docking of his pay;
6. In consideration of the union agreeing to withdraw and no longer pursue the above-
said grievance, the City will pay Firefighter Andrew Johnson the gross amount of $649.92 less
standard deductions for the February 22, 2025 workday, on or before the next scheduled pay date
following the execution of this Side Letter of Agreement.
7. For purposes of Section 20.17, a shift Firefighter will be permitted the revised $500
annual trade-in allowance for 2025 (not any prior years); however, any allowance previously given
in 2025 will apply towards the $500 trade-in allowance for 2025.
[SIGNATURE PAGE TO FOLLOW]
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: CSG Page 1 of 1
City Council Meeting
Agenda Item Overview
December 01, 2025
AGENDA ITEM: Settlement Agreement McMahon v. Galesburg
SUMMARY RECOMMENDATION: The City Manager and City Attorney for Work Comp
recommend approval of the settlement agreement.
BACKGROUND: This settlement agreement resolves the pending workers’ compensation case of
Mr. McMahon related to an injury sustained in May of 2024. In exchange for a release of claims,
Mr. McMahon will be compensated $32,000.
BUDGET IMPACT: Sufficient funds are available in the Risk Management Fund (078).
SUPPORTING DOCUMENTS:
1.Settlement Agreement
25-4083
E-IC5 Page 3 of 4
Petitioner acknowledges that Petitioner understands that if Petitioner has received any benefits, at any time, known or
unknown, from Medicare or Medicaid for any injuries or conditions, related or not to Petitioner's alleged accident,
Petitioner must contact Medicare/Medicaid to resolve any lien or claim Medicare/Medicaid might have against the
proceeds of this settlement. Petitioner understands that should future treatments related to this injury become
necessary and CMS (Medicare) finds that a Medicare Set-aside Allocation was required and that Medicare's interests
were not adequately protected, CMS (Medicare) may require Petitioner to expend up to the entire settlement amount
on Medicare covered expenses related to the injury before Medicare will provide coverage for the injury. Petitioner
voluntarily accepts this risk and waives any claims against Respondent and Carrier should Medicare take such action,
including, but not limited to a Private Cause of Action against Respondent/Carrier under the Medicare Secondary
Payer Act (MSP) pursuant to 42 USC §1395y(b)(3)(A).
Total amount of settlement $32,000.00
Deduction: Attorney's fees
Deduction: Petitioner's costs
Deduction: Other (explain)$0.00
Amount employee will receive $32,000.00
PETITIONER’S SIGNATURE. Attention, petitioner. Do not sign this contract unless you understand all of the following statements.
I have read this document, understand its terms, and sign this contract voluntarily. I believe it is in my best interests for the Commission to
approve this contract. I understand that I can present this settlement contract to the Commission in person. I understand that by signing
this contract, I am giving up the following rights unless expressly reserved or left open for a specified period of time in the terms of
settlement:
1. My right to a trial before an arbitrator;
2. My right to appeal the arbitrator's decision to the Commission;
3. My right to any further medical treatment, at the employer's expense, except as otherwise provided herein, for the results of this
injury;
4. My right to any additional benefits if my condition worsens as a result of this injury.
Signature of petitioner Name of petitioner Telephone number Date
PETITIONER’S ATTORNEY. I attest that any fee petitions on file with the IWCC have been resolved. Based on the information reasonably
available to me, I recommend this settlement contract be approved.
Signature of attorney Date
J. Kevin Wolfe 00252
Attorney’s name IWCC Code #
Harvey & Stuckel
2809 W. Willow Knolls Drive
Suite B
PEORIA, IL 61614
Firm name and address
E-IC5 Page 4 of 4
(309) 671-4900 jkwolfe@hslaw.us
Telephone number E-mail address
RESPONDENT’S ATTORNEY. The respondent agrees to this settlement and will pay the benefits to the petitioner or the petitioner’s attorney,
according to the terms of this contract, promptly after receiving a copy of the approved contract.
Signature of attorney Date
James Kelly 03150
Attorney’s name IWCC Code #
James M Kelly
7817 N Knoxville Avenue
Peoria, IL 61614
Firm name and address
(309) 679-0900 jim@jameskellylawfirm.com
Telephone number E-mail address
NA
Name of respondent’s insurance or service company
ORDER OF ARBITRATOR OR COMMISSIONER:
Having carefully reviewed the terms of this contract,
in accordance with Section 9 of the Act, by my stamp
I hereby approve this contract, order the respondent
to promptly pay in a lump sum the total amount of
settlement stated above, and dismiss this case.
ORDINANCE NO.
An ordinance appropriating for all town purposes for Township, Knox County, Illinois, for
the fiscal year beginning January 1, 2026, and ending December 31, 2026.
BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township,
Knox County, Illinois.
SECTION 1: That the amounts hereinafter set forth, or so much thereof as may be
authorized by law, and as may be needed or deemed necessary to defray all expenses and
liabilities of the Town of the City of Galesburg Township, be and the same are hereby
appropriated for the town purposes of the Town of the City of Galesburg Township, Knox
County, Illinois, as hereinafter specified for the fiscal year beginning January 1, 2026, and ending
December 31, 2026.
SECTION 2: That the following budget containing an estimate of revenues and
expenditures is hereby adopted for the Town Fund and General Assistance Fund.
General Town Fund
Beginning Balance 1/1/2026 $784,744.05
Revenues
Property Tax $264,000.00
Replacement Tax $64,103.14
Interest Income $25,683.91
Total Revenues $353,787.05
Total Funds Available $1,138,531.10
Expenditures
Administration $476,560.00
Assessor $271,300.00
Total Expenditures $747,860.00
Ending Balance 12/31/2026 $390,695.10
Administration
Personnel
Salaries $127,860.00
Group Insurance $115,000.00
Total $242,860.00
25-9028
Contractual Services
Legal & Professional Service $7,000.00
Travel Expenses - Other $1,000.00
Total $8,000.00
Commodities
Office Supplies/Postage/Publications
Operating Supplies
Total
Other Expenditures
Building - Maintenance $30,000.00
Town Hall $25,000.00
Miscellaneous Expense $500.00
Contingencies $10,000.00
Capital Outlay - Equipment $10,000.00
Maintenance Agreement $7,000.00
Bonds $1,000.00
Bank Service Fees $1,000.00
Social Security & Medicare $40,000.00
IMRF $42,000.00
Liabilities $13,200.00
Audit Fund $21,000.00
VNA $25,000.00
Total $225,700.00
Total Administration $476,560.00
Assessor
Personnel
Salaries $205,000.00
Total $205,000.00
Contractual Services
Maintenance Agreements $5,000.00
Maintenance Service - Vehicle $3,500.00
Travel & Training - Assessor $4,500.00
Travel & Training - Office $6,500.00
Legal & Professional $15,000.00
Total $34,500.00
Commodities
Office Supplies & Postage $5,000.00
Total $5,000.00
Capital Outlay
Equipment $10,000.00
Total $10,000.00
Other Expenditures
Miscellaneous Expense $500.00
Contingencies $16,000.00
Other Post Employment Benefits $300.00
Total $16,800.00
Total Assessor $271,300.00
Total Town Fund $747,860.00
General Assistance Fund
Beginning Balance 1/1/2026 $325,792.94
Revenues
Property Tax $155,000.00
Interest Income $11,233.03
Other Townships $25,500.00
Total Revenues $191,733.03
Total Funds Available $517,525.97
Expenditures
15.11 Administration 163,325.00
15.31 Home Relief 273,000.00
Total Expenditures 81,200.97
Ending Balance 12/31/2026
Administration
Personnel
Salaries $133,000.00
Health Insurance
Total Expenditures $133,000.00
Contractual Services
Legal & Bonds $200.00
Training & Travel - Office Staff $2,000.00
Total Expenditures $2,200.00
Commodities
Maintenance Supplies - Equipment
Maintenance Agreements $7,000.00
Office Supplies & Service $4,500.00
Total Expenditures $11,500.00
Capital Outlay
Equipment $10,000.00
Total Expenditures $10,000.00
Other Expenditures
Miscellaneous Expense $1,500.00
Contingencies $5,000.00
Bank & Service Fees
Other Post Employment Benefits $125.00
Total Expenditures $6,625.00
Total Administration $163,325.00
Home Assistance
Contractual Services
Medical and Dental Services $10,000.00
Shelter $60,000.00
Utilities $20,000.00
Funeral & Burial Service $5,000.00
Ambulance $1,000.00
Total Expenditures $96,000.00
Commodities
Food $30,000.00
Personal/Household Needs/Clothing $20,000.00
Transients $3,000.00
Client Misc./Transportation/Laundry $5,000.00
Total Expenditures $58,000.00
Other Expenditures
Hygiene Pantry/Bus Program & Passes $10,000.00
Emergency Assistance - Misc. $4,000.00
Emergency Assistance - Rent $50,000.00
Emergency Assistance - Utilities $55,000.00
$119,000.00
Total Home Relief $273,000.00
Total General Assistance $436,325.00
Section 3: That the amount appropriated for town purposes for the fiscal year beginning
January 1, 2026 and ending December 31, 2026, by fund shall be as follows:
General Town Fund $747,860.00
General Assistance Fund $436,325.00
Total Appropriations 1,184,185.00
Approved this day of December 2025 by a roll call vote as follows:
Roll Call # __________
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: _______________________________________________________________________
Kimberly A. Thierry, Township Supervisor
ATTEST:
Peter D. Schwartzman, Trustee
Kelli R. Bennewitz, Township Clerk
ORDINANCE NO.
An ordinance levying taxes for all town purposes for the Town of the City of Galesburg,
Knox County, Illinois, for the tax year 2025, collectable in 2026.
BE IT ORDAINED by the Board of Trustees of the Town of the City of Galesburg Township,
Knox County, Illinois.
SECTION 1: That the sum of Five Hundred Thirty One Thousand Dollars ($531,000) are
hereby levied upon all property subject to taxation within the Townships that property is
assessed and equalized, in order to meet and defray all necessary expenses and liabilities of the
Township as required by statute or voted by the people in accordance with the law, for such
purposes as for the Town Fund and the General Assistance Fund.
SECTION 2: That levied for each object and purpose shall be as follows:
Amount
Levied
GENERAL TOWN FUND
ADMINISTRATION
Personnel $127,000
Contractual Services $5,000
Commodities $5,000
Capital Outlay $6,000
IMRF $42,000
SSMC $40,000
Liability $9,000
Audit $21,000
Other Expenditures $0
TOTAL ADMINISTRATION: $255,000
ASSESSOR
Personnel $100,000
Contractual Services $5,000
Commodities $5,000
Capital Outlay $10,000
Other Expenditures $1,000
TOTAL ASSESSOR: $121,000
TOTAL GENERAL TOWN FUND: $376,000
25-9029
GENERAL ASSISTANCE FUND
ADMINISTRATION
Personnel $70,000
Contractual Services $2,000
Commodities $2,000
Capital Outlay $1,000
Other Expenditures $1,000
TOTAL ADMINISTRATION: $76,000
HOME RELIEF
Contractual Services $34,000
Commodities $25,000
Other Expenditures $20,000
TOTAL HOME RELIEF: $79,000
TOTAL GENERAL ASSISTANCE FUND: $155,000
TAX LEVY SUMMARY
General Corporate Tax $376,000
General Assistance Tax $155,000
TOTAL TAXES LEVIED: $531,000
SECTION 3: That the Town Clerk shall make and file with the County Clerk of Knox
County, on or before the last Tuesday of December, a duly certified copy of this ordinance.
SECTION 4: That if any section, subdivision, or sentence of this ordinance shall for any
reason be held invalid or unconstitutional, such finding shall not affect the validity of the
remaining portion of this ordinance.
SECTION 5: That this ordinance shall be in full force and effect after its adoption, as
provided by law.
Approved this day of December 2025 by a roll call vote as follows:
Roll Call # __________
Ayes: _________________________________________________________________________
Nays: _________________________________________________________________________
Absent: _______________________________________________________________________
Abstain: ______________________________________________________________________
Kimberly A. Thierry, Township Supervisor
ATTEST:
Peter D. Schwartzman, Trustee
Kelli R. Bennewitz, Township Clerk
Township of the City of Galesburg
City Council Meeting
Agenda Item Overview
December 1, 2025
AGENDA ITEM: Contract for Legal Services
SUMMARY RECOMMENDATION: The Township Supervisor recommends approval of the
contract for legal services with Jeremy S. Karlin, Karlin Raver LLC.
BACKGROUND: Per (60 ILCS 1/100-5 (a) The Township Board may employ and fix the
compensation of township employees that the board deems necessary, excluding the
employees of the offices of Township Supervisor of General Assistance and the Township
Assessor. The Township Attorney will not be considered a Township employee.
The Township will retain Jeremy Karlin, of the Karlin Raver LLC, to serve as its Attorney. Mr.
Karlin's services will be provided at a rate of $200 per hour for all matters requested by the
Township Supervisor.
BUDGET IMPACT: $200 per hour as needed.
SUPPORTING DOCUMENTS:
1.Contract
___________________________________________________________________________________________________________________________________________________________________________________________
Prepared by: KRB Page 1 of 1
25-9031
Jeremy S. Karlin Justin M. Raver Molly E. Palmer
117 E. Main Street, Suite 102 101 N. Tremont Street 117 E. Main Street, Suite 102
Galesburg, IL 61401 Kewanee, IL 61443 Galesburg, IL 61401
(309) 381-1451 (309) 386-1054 (309) 315-9099
Jeremy@karlinraver.com Justin@karlinraver.com Molly.Palmer@galesburglaw.com
Township of the City of Galesburg Attn: Kimberly Thierry 121 W. Tompkins St. Galesburg, IL 61401 Email: kthierry@ci.galesburg.il.us kburkett@ci.galesburg.il.us Phone: 309-343-9059 Date of Issuance: November 25, 2025 I, KIMBERLY THIERRY, Township Supervisor of the Township of the City of Galesburg, the undersigned, hereby employ and retain Karlin Raver LLC as the Township’s attorney to represent the Township in all matters as requested by the Township. I agree to pay attorneys’ fees as follows: $200.00 per hour for all work by attorneys $100.00 per hour for all work by paralegals I agree that, in addition to the above attorneys’ fees, all court costs, subpoena costs, photos, depositions, court reporter costs, reports, witness statements, expert fees and all other out-of -pocket expenses directly incurred in investigating or litigating this claim shall be paid by me. Karlin Raver LLC will charge all costs, expenses, and fees for legal services incurred during each monthly billing cycle. All such charges against my account will be paid by me within 14 days from receipt of my monthly bill. Failure by me to pay the billed amount within 14 days of receipt of any bill will be cause for Karlin Raver LLC to cease working on my case and withdraw their representation in this matter. I agree that payment of any bill sent to me must be made within 14 days, and interest will accrue on unpaid account balances that are more than 30 days past due at the rate of 1.5% per month, or 18% per annum. I understand Karlin Raver LLC reserves the right to withdraw should my bills not be paid. I further agree to pay all reasonable attorneys’ fees, costs, and expenses associated with collection by Karlin
Raver LLC of any amounts due and owing under this Contract, to the fullest extent permitted by applicable Illinois law. I agree that if I elect to pay the retainer and/or my bill with a check and the check is returned for insufficient funds, I authorize Karlin Raver LLC to assess a service fee of $25.00. I understand that Karlin Raver LLC reserves the right to increase its hourly rate annually and will provide 30-day notice of same. Jeremy S. Karlin will be the primary attorney responsible for the work called for under this agreement. The law firm may assign other attorneys and legal co-workers to work on matters as deemed appropriate. I have read the above Fee Contract and I agree to all terms and provisions. Dated: _____________ Client Signature: ______________________________ Kimberly Thierry, Township Supervisor Attorney Signature: ___________________________ Jeremy S. Karlin For Karlin Raver LLC
TOWN OF THE CITY OF GALESBURG
Date: December 1, 2025 Agenda Number: 25-9032
TOWN FUND $1,001.60
GENERAL ASSISTANCE FUND $8,361.42
IMRF FUND $3,788.98
SOCIAL SECURITY/MEDICARE FUND $4,079.22
LIABILITY FUND
AUDIT FUND
TOTAL $17,231.22
25-9032