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Home My WebLink About12152025 City Council PacketDecember 15, 2025 55 W. TOMPKINS STREET GALESBURG, IL 61401 WWW.CI.GALESBURG.IL.US City Council Agenda City Council Meeting Agenda City Council Chambers December 15, 2025 6:00 p.m. Roll Call Pledge of Allegiance Invocation Proclamation Veteran Byron Baird Purple Heart Approve Minutes from December 1, 2025 Public Comment Consent Agenda #2025-24 25-3049 Bid 2026 Fill Materials – Motor Fuel Tax 25-3050 Bid 2026 Fill Materials – non Motor Fuel Tax 25-5010 Receive 2026 Calendar of Meetings 25-8023 Bills and Advance Checks Approval and warrants drawn in payment of same Passage of Ordinances and Resolutions 25-2035 Resolution Abatement of Bonds 25-2036 Resolution Revision to Local Housing Repair Assistance Program Bids, Petitions and Communications 25-3051 Bid Emergency Demolition Contractor Services 25-3052 Bid Purchase Two Team Dugouts 25-3053 Bid Compact Utility Tractor & Front End Loader City Manager’s Report Miscellaneous Business (Agreements, Approvals, Etc.) 25-4084 Approve United Medical Resources (UMR) Health Plan Agreement Galesburg City Council meetings are streamed live on the City’s website and Comcast channel 7. 25-4085 Approve Letter of Commitment, IL Department of Transportation – Lake Storey Shared-use Path Town Business 25-9033 Approve Bills Closing Comments Adjournment CITY MANAGER’S OFFICE Operating Under Council – Manager Government Since 1957 ___________________________________________________________________________________________________________________________________________________________________________________________ Page 1 of 3 CITY COUNCIL MEETING City Manager’s Report December 15, 2025 CONSENT AGENDA #2025-24 Item 25-3049 2026 Fill Materials – Motor Fuel Tax Staff recommend awarding the bid for the 2026 supply of fill and patch materials to various vendors. Gunther Construction and Mill Creek Mining, Inc. will provide coarse aggregate CA-6 (crushed white stone), Tickle Asphalt Co. Ltd. will supply HMA Surface Course “D”, and Roanoke Concrete Products will supply various types of concrete. These materials are primarily used by the Street, Water, and Parks Divisions but can be provided to other divisions as needed at the same cost. Price increases for the 2026 materials are slight and reasonable, in line with estimates. The City aims to secure the lowest on-the-road cost for materials, but if the lowest vendor is unavailable, the next lowest cost vendor will be used. The funds for these materials will come from the Motor Fuel Tax (MFT) Fund, with each division budgeting for the costs in their respective line items. Item 25-3050 2026 Fill Materials – Non Motor Fuel Tax Staff recommend awarding the bid for the 2026 supply of non-MFT fill and patch materials to several vendors. Hoerr’s Blacktop & Sealcoating, LLC will supply high-performance patching mixture and cold patch (emulsion), while Gunther Construction will provide mason sand, fill sand, trench backfill, and pea gravel (all delivered). Galesburg Builders Supply will provide mason sand and trench backfill (picked up), and Galena Road Gravel will supply fill sand and pea gravel (picked up). These materials are primarily used by the Street, Water, and Parks Divisions but can be provided to other divisions at the same cost when needed. Price increases for the 2026 materials are moderate and within estimated ranges. The City aims to secure the lowest on-the-road cost for materials but will use the next lowest vendor if the lowest cost vendor is unavailable. Costs will be covered by each division's budgeted line items. Item 25-5010 2026 Calendar of Meetings The 2026 City of Galesburg Meeting Calendar is provided to be received and placed on file with the City Clerk’s office. Item 25-8023 Bills Bills and advanced checks are submitted for approval. All purchases are made in accordance with purchasing policies, with bids over $25,000.00 utilizing the competitive bid process and approved individually by the City Council. ___________________________________________________________________________________________________________________________________________________________________________________________ Page 2 of 3 ORDINANCES AND RESOLUTIONS Item 25-2035 Abatement of Bonds Staff recommend approval of resolutions abating property tax on the following General Obligation Bonds: Ordinance 13-3418, Series 2013A; Ordinance 15-3484, Series 2015; Ordinance 16-3508, Series 2016; Ordinance 17-3540, Series 2017; Ordinance 23-3692, Series 2023. If approved, the City Clerk will file the resolutions with the County Clerk to ensure property tax is not extended for these bond payments. Without the abatement, property taxes would increase by $2,831,661. The abatement will not impact the City's budget, as it simply prevents the property tax levy from being increased to cover these bond payments. Approval is required before the County Clerk can extend the taxes. Item 25-2036 Revision to Local Housing Repair Assistance Program Staff recommend approval of a resolution revising the Local Housing Repair Assistance Program, which has supported over 100 home repair projects since its inception in 2022. The proposed revisions expand eligibility to include rental-occupied single-family homes, increase the maximum grant award to $5,000, and add new eligible exterior repairs such as painting, siding, window repairs, and tuckpointing. Additionally, supplemental funding up to $1,000 may be available for larger projects, thanks to support from CBI Bank & Trust and the Galesburg Community Foundation. This funding will assist low-to-moderate-income homeowners and renters with more extensive repairs. The program is funded through the Property Redevelopment Fund, with $150,000 allocated for FY26. These revisions will help improve housing quality, strengthen neighborhoods, and enhance the City’s appeal for residents and businesses. BIDS, PETITIONS AND COMMUNICATIONS Item 25-3051 Emergency Demolition Contractor Services Staff recommend approval of an agreement with JIMAX Corp for emergency demolition services from January 1, 2026, to December 31, 2026, with a one-year extension option. JIMAX will provide 24/7 on-call demolition services for unsafe or hazardous structures within the city. This agreement ensures timely demolitions to reduce public safety risks, separate from regular demolition work. Three vendors responded to the city’s proposal: D&T Demolition LLC, Lockwood Excavating & Construction Inc., and JIMAX. JIMAX was chosen for their extensive experience— over 210 emergency demolitions—and competitive pricing. Their efficient response and tailored demolition plans made them the best choice. JIMAX’s pricing is also the most cost-effective compared to other vendors. Funding will come from the Property Redevelopment Fund (Fund 23). Item 25-3052 Purchase Two Team Dugouts Staff recommend approving the bid submitted by Unlimited Sports Solutions (Waverly, NE) in the amount of $35,630 for the design and construction of two new team dugouts at the Jimmy Isaacson ball diamond in H.T. Custer Park. The existing concrete dugouts lack proper airflow and need replacement to improve player comfort during hot summer months. The new dugouts will be part of a broader effort to upgrade the field and attract more teams and games throughout the year. The bid includes the design and construction of steel-framed dugouts with a metal roof, as well as an alternate bid for black vinyl chain link fencing at $6,580. Unlimited Sports Solutions' bid offers a 10-year warranty on the metal structure and a 25-year warranty on the roof, making ___________________________________________________________________________________________________________________________________________________________________________________________ Page 3 of 3 it the most advantageous option, despite being slightly higher than the competitor’s bid. Sufficient funds are available in the Community Improvement Fund (012) to cover the cost of this project. Item 25-3053 Compact Utility Tractor & Front End Loader Staff recommend approving the bid from Heritage Tractor (Galesburg, IL) for $60,000 (including trade) to purchase a John Deere 4075R compact utility tractor for the Golf Division. The new tractor will replace a 2007 John Deere 4320, which will be traded in, while the 2008 John Deere will remain in the fleet as a backup. Although Parallel Ag offered the lowest bid, their tractor did not meet the bid specifications. Heritage Tractor’s bid of $70,000, with a $10,000 trade-in allowance, meets all requirements and is recommended. Delivery is expected in August 2026. Sufficient funds are available in the Vehicle Replacement Fund (58) for this purchase. CITY MANAGER’S REPORT MISCELLANEOUS BUSINESS (Agreements, Approvals, Etc.) Item 25-4084 UMR Health Plan Agreement Staff recommend approval of a self-insured employee health plan with United Medical Resources (UMR) as the administrator, STAR-Rx for pharmacy services, and stop-loss coverage through HCC Life Insurance, effective January 1, 2026. This follows a 22.80% premium increase quoted by Blue Cross Blue Shield (BCBS) for 2026. The self-funded option with UMR offers the same coverage as BCBS but with a 5.4% increase, saving the city an estimated $881,000. Under this plan, the city will pay employee claims, while UMR administers the plan. Stop-loss insurance will protect against catastrophic claims. UMR’s plans include enhanced benefits, such as $0 virtual visits and better pharmaceutical pricing. This transition is expected to maintain employee benefits while significantly reducing costs. The 2026 budget includes sufficient funding for this plan. Item 25-4085 Letter of Commitment, IL Department of Transportation – Lake Storey Shared- use Path Staff recommend approval of the Letter of Commitment for the second phase of the shared-use path project around Lake Storey, extending from Woodblock Road to Gatewood Lane. This phase will use IDOT’s bridge on US Route 150 to cross the lake. The letter outlines the City’s responsibility for all right-of-way, construction, and engineering costs, while IDOT will manage the bidding process. The City will also maintain the path and any bridge additions, such as barrier walls and railings. IDOT will continue to maintain the existing bridge and US Route 150. The project is set for bidding in 2026, with no budget impact anticipated. TOWN BUSINESS Item 25-9033 Town Bills Respectfully submitted, Eric Hanson City Manager Proclamation WHEREAS, today we recognize the profound sacrifice and unwavering courage of a distinguished American soldier, Sergeant Byron Baird; and WHEREAS, Byron Baird, a farm boy whose rural upbringing instilled in him a foundational resilience, answered the call to serve his nation, deploying to Afghanistan with the specialized and perilous duty of clearing minefields; and WHEREAS, on April 26, 2010, the skills of his service collided with the harsh reality of war when a devastating bomb exploded beneath his military vehicle—a truck he credits with saving his life—leaving him with grievous injuries, including an inability to walk and lasting complications from a traumatic brain injury and the loss of approximately 80% of his hearing; and WHEREAS, displaying extraordinary commitment, Sergeant Baird chose to return to the front lines rather than return home, only to be struck a second time by another explosion shortly after his return to duty; and WHEREAS, these incidents and his resulting injuries qualified him for the Purple Heart, the oldest military award in the United States, originally established by George Washington as the Badge for Military Merit, honoring those wounded or killed in service; and WHEREAS, due to the timing of his medical leave, Sergeant Baird tragically missed his ceremony and, despite years of persistent effort, could not secure the formal presentation of this rightful honor; and WHEREAS, this injustice motivated, Mr. Bud Westbay, who, driven by a deep conviction that "this is an injustice that must be served," relentlessly wrote to members of Congress and other officials, ultimately prompting a dedicated task force through the office of Congressman Eric Sorensen; and WHEREAS, through the combined persistence of Mr. Westbay and the dedication of the Congressman's team, Sergeant Baird’s rightful honor was finally restored, culminating in the long-overdue presentation of his Purple Heart certificate and medal, bringing to an end a decade-long wait and acknowledging his monumental sacrifice; and NOW, THEREFORE, I, Peter Schwartzman, Mayor of the City of Galesburg, do hereby proclaim and formally and collectively recognize with the City Council, Sergeant Byron Baird's valor, his profound sacrifice in the defense of freedom, and his indomitable perseverance. Dated the 11th day of November 2025 Presented the 15th day of December 2025 _________________________________ Mayor Peter D. Schwartzman Galesburg City Council Regular Meeting City Council Chambers 55 West Tompkins Street, Galesburg, Illinois December 1, 2025 6:00 p.m. Called to order by Mayor Schwartzman at 6:00 p.m. Roll Call #1: Present: Mayor Peter Schwartzman, Council Members Angelica Mangieri, Wendel Hunigan, Evan Miller, Dwight White, Heather Acerra, Greg Saul, and Steve Cheesman, 8. City Manager Eric Hanson, City Attorney Dan Alcorn, and City Clerk Kelli Bennewitz. Mayor Schwartzman declared a quorum present. The Pledge of Allegiance was recited. A moment of silence was observed in lieu of an invocation. Council Member Miller moved, seconded by Council Member Saul, to approve the minutes of the City Council’s regular meeting from November 17, 2025. Roll Call #2: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. PUBLIC COMMENT CONSENT AGENDA #2025-23 All matters listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion. 25-4079 Approve the annual service renewal for streaming and storing of public meetings with Granicus in the amount of $25,565.61 25-8022 Approve bills in the amount of $1,365,003.26 and advance checks in the amount of $1,360,263.67. Council Member Miller moved, seconded by Council Member Saul, to approve Consent Agenda 2025-23. Roll Call #3: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. December 1, 2025 Page 1 of 8 Nays: None Absent: None Chairman declared the motion carried by omnibus vote. PASSAGE OF ORDINANCES AND RESOLUTIONS 25-1020 Council Member Saul moved, seconded by Council Member Mangieri, to approve Special Ordinance 25-633 on final reading authorizing the sale of surplus firearms from the Police Department. It was noted that this will be a public auction through a licensed federal firearms dealer. Roll Call #4: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 25-1021 Council Member Miller moved, seconded by Council Member Saul, to approve Ordinance 25-3762 to amend Appendix F of Chapter 76 of the Galesburg Municipal Code designating a stop intersection at Holton Street at West 2nd Street. Roll Call #5: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. BIDS, PETITIONS, AND COMMUNICATIONS 25-3048 Council Member Cheesman moved, seconded by Council Member Miller, to approve the bid submitted by Brandt Construction Company in the amount of $1,392,000 for the replacement of the airport fuel farm. City Manager Hanson noted that the underground storage tanks would be removed at a later date. Roll Call #6: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. CITY MANAGER’S REPORT A. November Traffic Advisory Committee Report is available for review. B. Fire Chief Hovind recently issued a press release celebrating a successful, nearly decade-long partnership with the American Red Cross to provide free smoke alarms to December 1, 2025 Page 2 of 8 local residents, a program so effective that the GFD now ranks among the top five fire departments in the northwest region of the state for alarms installed, averaging about 200 annually. Homeowners in need of a smoke detector can request one by filling out the form on the City's website. C. The City Manager thanked the snow plow crews and public safety for their efforts and hard work during the recent snowstorm over the holiday weekend. MISCELLANEOUS BUSINESS (AGREEMENTS, APPROVALS, ETC.) 25-4080 Council Member Miller moved, seconded by Council Member Saul, to approve the 2026 Budget and the 2026 Classification and Salary Schedule. The City Manager thanked Finance Director Jennifer O’Hern, Staff Accountant Tanya Billeter, department directors and other staff for their work on the budget. City Manager Hanson noted that the budget process takes many months and thanked the Council for their dialogue and effort. He highlighted that the budget includes critical investments such as infrastructure, public safety improvements, IT, and communication upgrades for public safety, and the completion of the Lake Storey path, among other projects. He also pointed out the anticipated property tax rate reduction and the sunsetting of the grocery tax, as the City chose not to extend it, a decision that makes Galesburg one of the few communities in the region to do so. He expressed his appreciation for the Council's guidance and the staff's hard work and is looking forward to what can be accomplished with the 2026 spending plan. Council Member Hunigan inquired whether eliminating the grocery tax would create a future financial burden for the City. City Manager Hanson responded, acknowledging that fewer projects would be completed, but emphasized that there are trade-offs. He reminded the Council that the City has maintained a solid financial position in recent years, with revenues surpassing expenditures, as confirmed by the recent presentation by the auditor. He explained that part of the plan involves using surplus funds. The City Manager confirmed that the spending plan presented to the Council, which addresses numerous priorities, is not expected to significantly affect City operations this year. Regarding the future, he noted he couldn't predict the future but he wasn't convinced the grocery tax would be the appropriate future revenue source, even if a different discussion were necessary. He is confident in the presented budget and its included revenue sources. Roll Call #7: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. December 1, 2025 Page 3 of 8 25-4081 Council Member Acerra moved, seconded by Council Member White, to approve a memorandum of agreement between the City and the American Federation of State, County, and Municipal Employees (AFSCME). Roll Call #8: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 25-4082 Council Member Cheesman moved, seconded by Council Member Saul, to approve a successor collective bargaining agreement between the City and the International Association of Fire Fighters (IAFF) and a side letter. Roll Call #9: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 25-4083 Council Member Acerra moved, seconded by Council Member Saul, to approve a workers’ compensation settlement agreement with Marc McMahon related to an injury sustained in May 2024 in the amount of $32,000. Roll Call #10: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Council Member Saul moved, seconded by Council Member Mangieri, to sit as the Town Board. The motion carried. TOWN BUSINESS 25-9028 Trustee Acerra moved, seconded by Trustee Saul, to approve Ordinance 25-01 of final reading approving the Township Budget and Appropriation for the fiscal year beginning January 1, 2026, and ending December 31, 2026: General Town Fund $747,860.00 General Assistance Fund $436,325.00 December 1, 2025 Page 4 of 8 Trustee Hunigan asked for a synopsis of the key elements of the budget. Supervisor Thierry stated that most items in the budget are operational and standard from year to year except the new addition for the VNA. Total budget is $1,184,185.00. Roll Call #11: Ayes: Trustees Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 25-9029 Trustee Miller moved, seconded by Trustee White, to approve Ordinance 25-02 on final reading approving the 2025 Property Tax Levy for the Town of the City of Galesburg in the amount of $531,000. Roll Call #12: Ayes: Trustees Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 25-9031 Trustee White moved, seconded by Trustee Cheesman, to approve a contract for legal services with Jeremy S. Karlin, Karlin Raver LLC, at a rate of $200 per hour. Roll Call #13: Ayes: Trustees Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. 25-9032 Trustee Saul moved, seconded by Trustee Miller, to approve Town bills and warrants to be drawn in payment of same. Fund Title Amount Town Fund $1,001,60 General Assistance Fund $8,361.42 IMRF Fund $3,788.98 Social Security/Medicare Fund $4,079.22 Liability Fund Audit Fund Total $17,231.22 Roll Call #14: Ayes: Trustees Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. December 1, 2025 Page 5 of 8 Nays: None Absent: None Chairman declared the motion carried. Trustee Saul moved, seconded by Trustee White, to resume as the City Council. The motion carried. CLOSING COMMENTS Council Member Miller commended the City's streets crew, Fire, and Police Departments for their response to the recent weekend weather. He stated that the condition of the streets was fantastic, suggesting that the City's efforts surpassed those of surrounding areas. Specifically, he noted that the crews were working as early as 4:00 a.m. to clear Main Street. Council Member White recognized December 1st as Rosa Parks Day, acknowledging her significant contributions to the struggle for civil rights. He thanked the City crews for their excellent work on a sidewalk, noting that residents who called him acted as if he were personally responsible. He also agreed that the street maintenance crews do a great job and commended all their efforts when they usually have little sleep. Finally, he offered a belated Happy Thanksgiving, noting that although the holiday had passed, he hoped everyone had a good day. Council Member Acerra stated that suddenly the holiday season is here and urged the community to shop locally. She mentioned that the recent “Shop Local Saturday” suffered from poor weather, resulting in low activity for downtown businesses. She emphasized that spending dollars within the City strengthens the community and encourages residents to support local merchants. She also reminded everyone to enjoy the various festive activities taking place, such as the Festival of Trees at Discovery Depot and the Christmas show at the Orpheum. She wished everyone a safe holiday season. Council Member Saul echoed Council Member Miller's comments regarding the excellent condition of the streets after the snow this past weekend. As someone who has recently taken on snow plowing, he understands the difficulty of the job and commends the effort. He thanked everyone for their hard work. Council Member Cheesman acknowledged the challenging and difficult work the Finance Director and her staff have done with the budget. He recognizes it’s a difficult job to produce the results that ensure the City functions over the course of a year, and thanked them for this very difficult work. Through this process, the City has successfully kept, and even lowered, the tax rate and accomplished this without implementing a grocery tax as many other communities have done. The City managed to make this work within its existing budget, avoiding the introduction of any new city taxes, which he strongly opposes. He feels these are impressive accomplishments on the part of the City Manager and staff. He also commended City Manager Hanson, who in Mayor Schwartzman's absence, delivered the State of the City address at the Chamber of Commerce Thanksgiving luncheon. He was very December 1, 2025 Page 6 of 8 informative and did a great job painting a promising picture of our City and one that we can look forward to with great hope and anticipation. He believes good things will continue to happen because of many people working together, confirming we are moving in the right direction. While challenges remain, he believes we are all eager to face them and continue striving to make Galesburg the best possible place to live and work. Council Member Cheesman mentioned two young ladies whose story has been in the news before, but felt it deserved to be highlighted again. They are examples of the many people who selflessly give of themselves to help others. Sisters Bailey and Harper Mayfield, students at Galesburg Christian School, have raised at least $10,000 this year by selling scrap metal for “Junk for Jingles.” Their goal is to raise enough money to buy presents, spending $100 per child, off the Salvation Army Angel Tree. He added that the Mayfields were not prompted; they did this purely out of the goodness of their hearts. He noted that Council Member White made an excellent point about Rosa Parks—a person who gave of herself to nonviolently stand up for something, setting a great example for all of us to stand up for what is right. He also believes she is the only civilian ever to lie in state in the United States Capitol building, an honor she certainly deserved as an American hero. Council Member Mangieri urged the public to use and widely share the warming center resource information available on the City's website. Given the current weather, including snow and significantly lower temperatures, she encouraged residents to share this information across all social media platforms to help their neighbors. Council Member Hunigan stated that he would be using his time to honor a respected Galesburg citizen, Tristan Wallace, who passed away on Sunday, November 16, at the age of 37 from complications of cancer. Despite being given a prognosis of only six months, Tristan was immediately placed in hospice and died just three weeks later. He described Tristan as one of the kindest individuals he had ever met and although not widely known, Tristan was a constant presence in Galesburg. He was diagnosed with autism early in life, which often placed him in special education classes, though he loved school and was rarely absent, graduating from GHS in 2006. He further stated that Tristan became an icon at the corner of Henderson and Dayton Streets, where he worked for 17 years, carrying a sign for Little Caesars. Regardless of the weather, he faithfully walked the sidewalk, accumulating an untold number of miles. His dedication was evident, as his employer honored his service by sending 17 pizzas to the church after his funeral. Council Member Hunigan stated that Tristan exemplified goodness, righteousness and was trustworthy, reliable, supportive, honest, respectful, and empathetic. He never used profanity, went out of his way to help others—even financially, knowing he wouldn't be repaid—and loved helping the needy. He also volunteered for the Riverbend Food Bank for the last two years and never allowed his autism to define or control his life. Council Member Mr. Hunigan added that December 1, 2025 Page 7 of 8 recognizing and respecting differences in others and treating everyone as you want to be treated will help make the world a better place for everyone. Mayor Schwartzman noted that it was snowing and urged everyone to be careful and also thanked the excellent work of the City's road crews. He noted that while nature presents challenges, residents should drive carefully, particularly watching for pedestrians who may be walking in the street if sidewalks are unplowed, especially at night. The Mayor also announced that if anyone was looking for local, low-cost or free entertainment, Galesburg has quality basketball programs, including the men’s and women’s teams at Carl Sandburg College, Knox College, and the Galesburg Silver Streaks. There being no further business, Council Member Miller moved, seconded by Council Member White, to adjourn the regular meeting at 6:43 p.m. Roll Call #15: Ayes: Council Members Mangieri, Hunigan, Miller, White, Acerra, Saul, and Cheesman, 7. Nays: None Absent: None Chairman declared the motion carried. Peter D. Mayor Schwartzman, Mayor Kelli R. Bennewitz, City Clerk December 1, 2025 Page 8 of 8 Prepared by: MNH Page 1 of 2 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Bid recommendation, annual supply of fill and patch materials for the City of Galesburg for the 2026 calendar year, which are eligible to be paid from Motor Fuel Tax (MFT) funds. MFT funds are state-collected taxes on gasoline and diesel which are distributed to local governments for the limited purpose of construction and maintenance related to roadway infrastructure SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer, and Purchasing Agent recommend awarding the bid to supply fill and patch materials for 2026 to the following: •Coarse Aggregate CA-6 (Crushed White Stone) (Delivered) – Gunther Construction and Mill Creek Mining, Inc. •HMA Surface Course “D” N50 (Picked Up) – Tickle Asphalt Co. Ltd. •CLSM Flowable Mix 2 (Delivered), CLSM Flowable Mix 4 (Delivered), PCC Class SI (Delivered), PCC Class PP1 (Delivered), PCC Class PP2 (Delivered) – Roanoke Concrete Products BACKGROUND: These materials are primarily used by the Street, Water, and Parks Divisions. However, the material can be supplied to various other divisions at the same price when needed. The 2026 prices are included in the attached bid tabulation for comparison purposes. On average, prices increased slightly from the previous year and were within reason of the estimated prices. The intent is to use the vendor that provides the lowest on the road cost for the City, as listed above. However, if the lowest on the road cost vendor does not have material available, the City will utilize the next lowest price vendor based on the lowest on the road cost. BUDGET IMPACT: The cost of the approved materials will be paid from the motor fuel tax fund. SUPPORTING DOCUMENTS: 1.Bids sent to: River City Supply (UCM) Mill Creek Mining Galesburg Builders Supply (UCM) Roanoke Concrete Products Tri-City Blacktop Inc. 25-3049 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: MNH Page 2 of 2 Tazewell County Asphalt McCarthy Improvement Company Tickle Asphalt Company Valley Construction Co. McLean County Asphalt Galena Road Gravel Riverstone Group Curran Contracting 2. Bid Tabulation and on-the-road cost Material Quotations BLR 12250 (Rev. 01/19/23)Page 1 of 3Completed10/22/25 Local Public Agency City of Galesburg County Knox Section Number 26-00000-00-GM Date 10/22/25 Company Representative Phone 1. Quotations will be received in the office of Name and address of office Purchasing Agent , until Time 11:00 AM on Date , for furnishing materials required for Section Number 26-00000-00-GM . At that time bids will be publicly read. 2. Quotations will be taken for the time frame of beginning date 01/01/26 to ending date 12/31/26 3. Quotations shall be submitted on this form and enclosed in a sealed envelope endorsed "QUOTATIONS" with the section number. 4. Quotations will be placed on file and remain firm until the ending date listed in 2 above. be placed on file and remain firm until revised by the supplier(s). The suppliers may revised their quotations by registered letter to the at least five (5) days before the end of the month. Quotations may only be revised by this procedure on a monthly basis. Any changed received will become effective on the first day of the month following notification. When quotations are revised by the supplier(s), the LPA reserves the right to review other accepted quotations and purchase materials from an available source that will result in the "lowest on-the-road cost". 5. The right is reserved by the Local Public Agency (LPA) to reject any an all quotations. By order of:City Engineer The LPA reserves the right to re-advertise for new or additional quotations if not satisfied with the original or revised quotations on file. The original and revised quotations shall remain in effect unless terminated in writing by the LPA to the supplier(s). Purchases will be made only from those suppliers that submitted acceptable quotations at the initial or any subsequent public letting. It is understood that all material will be tested and approved by the Illinois Department of Transportation. The requirements of the Standard Specifications for Road and Bridge Construction adopted by the Department shall govern insofar as they apply. The quantities of materials shown are for information only. They represent the best known estimate of material needed. The actual quantities purchased may be increased or decreased by any amount subject to any maximum quantities specified by the suppler. Quotations with limits or conditions shall be rejected. Address City State Zip Code . Signature & Date Megan Heisler Digitally signed by Megan Heisler Date: 2025.10.22 15:23:23 -05'00' BLR 12250 (Rev. 01/19/23)Page 2 of 3 Local Public Agency City of Galesburg Date 10/22/25 Section Number 26-00000-00-GM County Knox Completed 10/22/25 MATERIALS QUOTATIONS Item Delivery Unit of Measure Quantity Unit Price Total -Coarse Aggregate CA-6 Delivered Ton 850 -(crushed white stone) - -Hot Mix Asphalt Picked Up Ton 950 -Surface Course HMA SC "D" N50 - -CLSM Flowable Mix 2 Delivered CuYd 325 -CLSM Flowable Mix 4 Delivered CuYd 25 - -Portland Cement Concrete Delivered CuYd 400 -Class SI - -Portland Cement Concrete Delivered CuYd 50 -Class PP1 - -Portland Cement Concrete Delivered CuYd 50 -Class PP2 - -Extra Delivery Stops Ea.10 - -Superplasticizer Gal.20 - -1% Non-Calcium Accel Ea. 1%50 - -Less Than 2 Cu. Yd.Load 6 - -Hot Water CuYd 110 Add Item The undersigned agrees to furnish any or all of the above materials upon which prices are quoted at the above quoted unit prices subject to the following conditions: 1. It is understood and agreed that the current "Standard Specifications for Road and Bridge Construction" adopted by the Department of Transportation shall govern insofar as they may be applied and insofar as they do not conflict with the special provisions and supplemental specifications attached hereto. 2. It is understood that quantities listed are approximate only and they may be increased or decrease as needed to promptly complete the work at the above unit price quoted. 3. Delivery in total or partial shipments as ordered shall be made within the time specified in the special provisions or by the terms of acceptance at the point and in the manner specified in the "Material Quotations". If delivery on the job site is specified, it shall mean any place or places on the road designated by the awarding authority or its authorized representative. 4. The undersigned firm certifies that is has not been convicted of bribery or attempting to bribe an officer of employee of the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a matter or record, nor has an official, agent or employee of the firm undersigned firm further certifies that it is not barred from contracting with any unit of State or Local government as a result of a violation of State laws prohibiting bid-rigging or bid-rotating. BLR 12250 (Rev. 01/19/23)Page 3 of 3 Local Public Agency City of Galesburg Date 10/22/25 Section Number 26-00000-00-GM County Knox Completed 10/22/25 Bidder Address City State Zip Code By: Signature & Date Title Approved By: Local Public Agency Signature & Date Concurrence and approval: Regional Engineer Signature & Date Special Provisions Page 1 of 1Printed10/22/25 BLR 11310 (Rev. 10/04/17) Local Public Agency City of Galesburg County Knox Section Number 26-00000-00-GM The following Special Provision supplement the "Standard Specifications for Road and Bridge Construction", adopted January 1, 2022 , the latest edition of the "Manual on Uniform Traffic Control Devices for Streets and Highways", and the "Manual of Test Procedures of Materials" in effect on the date of invitation of bids, and the Supplemental Specification and Recurring Special Provisions indicated on the Check Sheet included here in which apply to and govern the construction of the above named section, and in case of conflict with any parts, or parts of said Specifications, the said Special Provisions shall take precedence and shall govern. See next sheet/attached packet MATERIALS QUOTATIONS SECTION # 26-00000-00-GM CITY OF GALESBURG KNOX COUNTY 1 INDEX TO SPECIAL PROVISIONS MATERIALS QUOTATIONS GENERAL SPECIFICATIONS: .................................................................................................2 MATERIALS: ................................................................................................................................3 Item No.1 & 2 Coarse Aggregate ..............................................................................................3 Item No. 3 Hot Mix Asphalt Surface Course HMA SC “D” N50 ............................................3 Item No. 4-6 Portland Cement Concrete, Class, SI, PP-1 AND PP-2 .....................................3 Item No. 7 – Controlled Low Strength Material (CLSM) Mix 2 and 4 ....................................4 Item No. 8 – Extra Delivery Stops ............................................................................................4 Item No. 9 – Superplasticizer ....................................................................................................4 Item No. 10 – 1% Non-Calcium Accelerator ............................................................................4 Item No. 11 – Less Than 2 Cubic Yards ...................................................................................5 Item No. 12 – Hot Water ...........................................................................................................5 MATERIALS QUOTATIONS SECTION # 26-00000-00-GM CITY OF GALESBURG KNOX COUNTY 2 The following Special Provisions supplement the “Standard Specifications for Road and Bridge Construction”, Adopted January 1, 2022, or the latest adopted edition, the latest edition of the “Manual on Uniform Traffic Control Devices for Streets and Highways” and the “Manual of Test Procedures of Materials” in effect on the date of invitation of bids, and the Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to and govern the construction of 26-00000-00-GM, and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions shall take precedence and shall govern. GENERAL SPECIFICATIONS: 1. All quantities given for the materials being offered for bid are estimates only. They are based on the best available comparison with previous usage, together with projected requirements during the contract period. The quantities actually purchased may be reasonably greater or less, as conditions require; and, the City will order and pay for only those quantities actually required. 2. The bids shall be in effect from January 1, 2026 through December 31, 2026. During that period, the bidders agree to furnish materials as needed for the City’s day-to-day operations. Generally, materials shall be ordered from the supplier where the lowest cost to the City may be obtained. Where materials may be available from more than one location, the bidder shall state the location and price. 3. All materials proposed by any bidder shall conform to the specifications contained in the “Standard Specifications for Road and Bridge Construction”, adopted January 1, 2022, by the Illinois Department of Transportation (IDOT), Division of Highways, Springfield, Illinois. 4. Purchase Order will be issued by the City for each requirement as it arises. This may be a separate purchase order or a blanket purchase order. No deliveries are authorized except by such purchase order, properly issued. A delivery receipt, signed by an authorized City Employee, shall be submitted with the invoice. 5. Where the specifications state “picked up” or “picked up at your plant”, it is meant at a location near the City of Galesburg, with the material being loaded on a City truck by the supplier. 6. The City of Galesburg uses a calculated “lowest cost on the road” cost to determine the low bidder for material to be “picked up.” The lowest on the road cost is calculated after Bids are received and read publicly. The distance in miles is determined from each Special Provisions MATERIALS QUOTATIONS SECTION # 26-00000-00-GM CITY OF GALESBURG KNOX COUNTY 3 location that material will be picked up to Galesburg, Illinois and then a round trip time will be calculated. This round-trip time will then be used to calculate the total hourly cost of both the truck and the labor of the driver. An average of 9 ton per truck load is used to calculate the cost of materials based off the bidder’s quoted price per ton. The total material cost is added to the total truck and labor charge to obtain a total cost per load. This total cost is then divided by 9 ton to get a per ton “on the road” cost. The lowest bidder for these materials is that bidder whose unit price bid plus the transportation represents the lowest on-the-road cost to the purchasing agency. The “lowest on the road” cost information will be posted along with the tabulation of bids on the City website. MATERIALS: Item No.1 & 2 Coarse Aggregate a) All materials shall be in accordance with Section 1004 Coarse Aggregate of the IDOT Standard Specifications as well as the "Aggregate Quality" special provision included in this contract. b) All CA-6 material shall be from an IDOT approved source for CA-6 material. c) Shall be delivered and spread and/or stockpiled, as required by the City. Item No. 3 Hot Mix Asphalt Surface Course HMA SC “D” N50 a) All materials shall be in accordance with Section 406 Hot Mix Asphalt Binder and Surface courses of the IDOT Standard Specifications. b) All materials shall meet or exceed the specified Asphalt Surface Course Mix, HMA SC “D” N50, in accordance with IDOT Material Specifications c) Picked up at your plant by the City Item No. 4-6 Portland Cement Concrete, Class, SI, PP-1 AND PP-2 a) All materials shall be in accordance with Section 1020 Portland Cement Concrete of the IDOT Standard Specifications with the following mix design criteria. 1) City Mix shall meet the design criteria for Class SI concrete. 2) Patching Mix shall meet the design criteria for Class PP-2 concrete. b) Concrete mixing shall meet the requirements of Sections 1020.11 (Mixing Portland Cement Concrete) of the Standard Specifications, except that only mixer trucks shall be used to transport the material to the jobsite. MATERIALS QUOTATIONS SECTION # 26-00000-00-GM CITY OF GALESBURG KNOX COUNTY 4 c) Delivery will be made as required and to the jobsites as designated by the City. The materials shall be dispatched in accordance with the customary delivery speed established as standard operation for the successful bidder. Item No. 7 – Controlled Low Strength Material (CLSM) Mix 2 and 4 a) All materials shall be in accordance with Section 1019 Controlled Low-Strength Material (CLSM) of the IDOT Standard Specifications. b) Delivery will be made as required and to the jobsites as designated by the City. The materials shall be dispatched in accordance with the customary delivery speed established as standard operation for the successful bidder. c) Mix 2 shall be IDOT mix design 84PCCLSM2. Mix 4 shall be IDOT mix design 84PCCLSM4. Item No. 8 – Extra Delivery Stops The Extra Delivery Stops pay item is intended to be used with Item numbers 4,5,6, & 7 when the City requests that a single load of concrete be delivered to more than one location. If the order placed by the City of Galesburg includes Extra Delivery Stops, the concrete ordered for that delivery shall be charged according to the quoted price per (Each) EXTRA DELIVERY STOPS and no additional compensation will be allowed. Item No. 9 – Superplasticizer All materials shall be in accordance with Section 1021 Concrete Admixtures of the IDOT Standard Specifications. This pay item is intended to be used with Item numbers 4,5,6, & 7. If the order placed by the City of Galesburg requests superplasticizer, the concrete ordered for that delivery shall be charged according to the quoted price per (Gal) for SUPERPLASTICIZER and no additional compensation will be allowed. Item No. 10 – 1% Non-Calcium Accelerator All materials shall be in accordance with Section 1013 Chlorides of the IDOT Standard Specifications. This pay item is intended to be used with Item numbers 4,5,6, & 7. If the order placed by the City of Galesburg requests 1% Non-Calcium Accelerator, the concrete MATERIALS QUOTATIONS SECTION # 26-00000-00-GM CITY OF GALESBURG KNOX COUNTY 5 ordered for that delivery shall be charged for according to the quoted price per (Ea. 1%) for 1% NON-CALCIUM ACCELERATOR and no additional compensation will be allowed. Item No. 11 – Less Than 2 Cubic Yards This Less than 2 Cubic Yards pay item is intended to be used with Item numbers 4,5,6, & 7 when any given load ordered is less than 2 Cubic Yards. If the order placed by the City of Galesburg is less than 2 Cubic Yards, the concrete ordered for that delivery shall be charged for according to the quoted price per (Load) LESS THAN 2 CUBIC YARDS and no additional compensation will be allowed. Item No. 12 – Hot Water This pay item is intended to be used with Item numbers 4,5,6, & 7. If the order placed by the City of Galesburg requests Hot Water, the concrete ordered for that delivery shall be charged for according to the quoted price per (Cu. Yd.) for HOT WATER and no additional compensation will be allowed. Check Sheet for Recurring Special Provisions BLR 11300 (Rev. 11/19/24)Page 1 of 2Printed10/22/25 Local Public Agency City of Galesburg County Knox Section Number 26-00000-00-GM Check this box for lettings prior to 01/01/2025 The Following Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference: Recurring Special Provisions Check Sheet #Page No. 1 Additional State Requirements for Federal-Aid Construction Contracts 79 2 Subletting of Contracts (Federal-Aid Contracts)82 3 EEO 83 4 Specific EEO Responsibilities Non Federal-Aid Contracts 93 5 Required Provisions - State Contracts 98 6 Asbestos Bearing Pad Removal 104 7 Asbestos Waterproofing Membrane and Asbestos HMA Surface Removal 105 8 Temporary Stream Crossings and In-Stream Work Pads 106 9 Construction Layout Stakes 107 10 Use of Geotextile Fabric for Railroad Crossing 110 11 Subsealing of Concrete Pavements 112 12 Hot-Mix Asphalt Surface Correction 116 13 Pavement and Shoulder Resurfacing 118 14 Patching with Hot-Mix Asphalt Overlay Removal 119 15 Polymer Concrete 121 16 Reserved 123 17 Bicycle Racks 124 18 Temporary Portable Bridge Traffic Signals 126 19 Nighttime Inspection of Roadway Lighting 128 20 English Substitution of Metric Bolts 129 21 Calcium Chloride Accelerator for Portland Cement Concrete 130 22 Quality Control of Concrete Mixtures at the Plant 131 23 Quality Control/Quality Assurance of Concrete Mixtures 139 24 Reserved 155 25 Reserved 156 26 Temporary Raised Pavement Markers 157 27 Restoring Bridge Approach Pavements Using High-Density Foam 158 28 Portland Cement Concrete Inlay or Overlay 161 29 Portland Cement Concrete Partial Depth Hot-Mix Asphalt Patching 165 30 Longitudinal Joint and Crack Patching 168 31 Concrete Mix Design - Department Provided 170 32 Station Numbers in Pavements or Overlays 171 BLR 11300 (Rev. 11/19/24)Page 2 of 2Printed10/22/25 Section Number 26-00000-00-GM County Knox Local Public Agency City of Galesburg The Following Local Roads And Streets Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference: Local Roads And Streets Recurring Special Provisions Check Sheet #Page No. LRS 1 Reserved 173 LRS 2 Furnished Excavation 174 LRS 3 Work Zone Traffic Control Surveillance 175 LRS 4 Flaggers in Work Zones 176 LRS 5 Contract Claims 177 LRS 6 Bidding Requirements and Conditions for Contract Proposals 178 LRS 7 Bidding Requirements and Conditions for Material Proposals 184 LRS 8 Reserved 190 LRS 9 Bituminous Surface Treatments 191 LRS 10 Reserved 195 LRS 11 Employment Practices 196 LRS 12 Wages of Employees on Public Works 198 LRS 13 Selection of Labor 200 LRS 14 Paving Brick and Concrete Paver Pavements and Sidewalks 201 LRS 15 Partial Payments 204 LRS 16 Protests on Local Lettings 205 LRS 17 Substance Abuse Prevention Program 206 LRS 18 Multigrade Cold Mix Asphalt 207 LRS 19 Reflective Crack Control Treatment 208 ii INDEX FOR SUPPLEMENTAL SPECIFICATIONS AND RECURRING SPECIAL PROVISIONS Adopted January 1, 2024 This index contains a listing of SUPPLEMENTAL SPECIFICATIONS, frequently used RECURRING SPECIAL PROVISIONS, and LOCAL ROADS AND STREETS RECURRING SPECIAL PROVISIONS. ERRATA Standard Specifications for Road and Bridge Construction (Adopted 1-1-22) (Revised 1-1-24) SUPPLEMENTAL SPECIFICATIONS Std. Spec. Sec. Page No. 202 Earth and Rock Excavation ..................................................................... 1 204 Borrow and Furnished Excavation ........................................................... 2 207 Porous Granular Embankment ................................................................ 3 211 Topsoil and Compost .............................................................................. 4 407 Hot-Mix Asphalt Pavement (Full-Depth) .................................................. 5 420 Portland Cement Concrete Pavement .................................................... 6 502 Excavation for Structures ........................................................................ 7 509 Metal Railings .......................................................................................... 8 540 Box Culverts ............................................................................................ 9 542 Pipe Culverts ........................................................................................... 29 586 Granular Backfill for Structures ............................................................... 34 630 Steel Plate Beam Guardrail ..................................................................... 35 644 High Tension Cable Median Barrier ........................................................ 36 665 Woven Wire Fence .................................................................................. 37 782 Reflectors ................................................................................................ 38 801 Electrical Requirements .......................................................................... 40 821 Roadway Luminaires ............................................................................... 43 1003 Fine Aggregates ...................................................................................... 44 1004 Coarse Aggregates ................................................................................. 45 1010 Finely Divided Minerals ........................................................................... 46 1020 Portland Cement Concrete ……… ........................................................... 47 1030 Hot-Mix Asphalt ....................................................................................... 48 1061 Waterproofing Membrane System .......................................................... 49 1067 Luminaire ……… ...................................................................................... 50 1097 Reflectors ................................................................................................ 57 100404 1004.04 Designer Note: 1.In order to facilitate the use of available local crushed stone aggregates, which do not meet the Standard Specifications, the following Special Provision should be considered when you have the following pay items: A. Granular Embankment, Special B. Sub-base Granular Material C. Aggregate Shoulders D. Aggregate Surface Course E. Aggregate Base Course F. Erosion Control Aggregate 2.Check with the District Bureau of Materials to see if this Special Provision should be used. Intended for the western area of District - approximate dividing line is Route 97. 3.Be sure to include this Special Provision when you have incidental aggregate items, such as the granular sub-base under approach slabs when in the areas as specified in E. above. 4.When constructing large quantities of new roadway pavement, consider modifying the first paragraph of the special and removing items, such as, Granular Embankment, Special and Sub-base Granular Material. This will allow the local aggregates to be used where they won’t impact the long-term pavement support. 9-23-96 Revised Article. AGGREGATE QUALITY Effective July 1, 1990 Revised April 26, 2013 Coarse aggregate for Granular Embankment Special, Sub-base Granular Material, Aggregate Shoulders, Aggregate Surface and Base Courses, and Erosion Control Aggregate shall conform to Article 1004.04 of the Standard Specifications for Road and Bridge Construction except that all of the following revisions to Article 1004.04(b) shall apply unless the Contractor chooses to use RAP for aggregate shoulders: 1.Revise the maximum allowable percentage of weighted average loss when the material is subjected to 5 cycles of sodium sulfate soundness test from 25%, as shown under the Class D of the Quality Chart in Article 1004.01(b) of the Standard Specifications, to 40%; and 2.Revise the maximum allowable percentage of wear as determined by the Los Angeles Abrasion Method from 45%, as shown under Class D of the Quality Chart in Article 1004.01(b) of the Standard Specifications, to 65%; and 3.The sum of the percentages of weighted average loss when the material is subjected to 5 cycles of the sodium sulfate soundness test and the percentage of wear as determined by the Los Angeles Abrasion Method shall not exceed 95%. CITY OF GALESBURG Public Works Department Memo Operating Under Council- Manager Government Since 1957 BIDDER NAME: BIDDER ADDRESS: Bid Date: 12/3/2025 CITY/STATE/ZIP: Miller/Gavin/Heisler UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 850 TON Course Aggregate CA-6 (Crushed White Stone) (Delivered)$0.00 $0.00 $0.00 $0.00 $25.00 $21,250.00 $25.00 $21,250.00 $0.00 950 TON HMA Surface Course "D" N50 (Picked Up)$90.00 $85,500.00 $0.00 $0.00 $96.00 $91,200.00 $0.00 $0.00 $75.00 $71,250.00 325 CY CLSM Flowable Mix 2 (Delivered)$0.00 $93.75 $30,468.75 $99.50 $32,337.50 $0.00 $0.00 $0.00 $0.00 25 CY CLSM Flowable Mix 4 (Delivered)$0.00 $93.75 $2,343.75 $97.50 $2,437.50 $0.00 $0.00 $0.00 $0.00 400 CY PCC Class SI (Delivered)$0.00 $157.25 $62,900.00 $174.00 $69,600.00 $0.00 $0.00 $0.00 $0.00 50 CY PCC Class PP1 (Delivered)$0.00 $161.75 $8,087.50 $182.50 $9,125.00 $0.00 $0.00 $0.00 $0.00 50 CY PCC Class PP2 (Delivered)$0.00 $179.75 $8,987.50 $189.50 $9,475.00 $0.00 $0.00 $0.00 $0.00 10 EA Extra Delivery Stops $0.00 $65.00 $650.00 $45.00 $450.00 $0.00 $0.00 $0.00 $0.00 20 GAL Superplasticizer $0.00 $16.00 $320.00 $12.50 $250.00 $0.00 $0.00 $0.00 $0.00 50 EA 1% 1% Non-calcium accelerator $0.00 $8.00 $400.00 $12.00 $600.00 $0.00 $0.00 $0.00 $0.00 6 LOAD Less that 2 cu yd $0.00 $145.00 $870.00 $45.00 $270.00 $0.00 $0.00 $0.00 $0.00 110 CY Hot Water $0.00 $8.00 $880.00 $12.00 $1,320.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Lowest on the road cost is highlighted for items to be picked up Material Quotes for 2026 Bit. Hot Mix, PC Concrete, CA-6, & CLSM Project: 26-00000-00-GM Attended by: Gunther Construction Mill Creek Mining, Inc.River City SupplyRoanoke Concrete Products Galesburg Builders SupplyHoerr's Blacktop & Selacoating, LLC 700 4th St W Milan, IL 61264 Tickle Asphalt Co. Ltd 3715 N Trivoli Rd Trivoli, IL 61569 1275 Spring Bay Rd East Peoria, IL 61611 816 N. Henderson St. Galesburg , IL 61401 816 N. Henderson St. Galesburg, IL 61401 816 N. Henderson St. Galesburg, IL 61401 700 4th St. W Milan, IL 61264 Tazewell County Asphalt 23497 Ridge Rd East Peoria, IL 61611 LATE SUBMISSION CITY OF GALESBURG MFT Material Quotes for 2026 Bit. Hot Mix Project: 26-00000-00-GM Bid Date: 12/3/2025 Company Bid price Location Miles Time (Hrs.) Round Trip Truck Cost Labor Cost Materal Cost (9 tons/truck)Total Cost Cost/ton Rank Hot Mix Asphalt Hoerr's Blacktop & Sealcoating $90.00 Trivoli, IL 37 1.48 $111.93 $49.98 $810.00 $971.91 $107.99 3 River City Supply $96.00 Galesburg, IL 2 0.08 $6.05 $2.70 $864.00 $872.75 $96.97 2 Tickle Asphalt $75.00 Milan, IL 42 1.68 $127.06 $56.73 $675.00 $858.79 $95.42 1 GVW Hrly. Rate Hrly Truck Rate 17690 $75.63 Hrly Labor Rate $33.77 Calculation of hrly truck rate: In 1 hr. the truck can drive 50 miles. The truck gets 4 miles to the gallon In 1 hr. the truck uses 12.5 gallons of fuel 1 gallon fuel is $3.93 x 12.5 gallons = $49.13/hr for just fuel Plus wear and tear on the truck which includes tires, oil, misc. repairs, $26.50/hr. Lowest on the Road Cost Prepared by: MNH Page 1 of 2 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Bid recommendation,annual supply of fill and patch materials for the City of Galesburg for the 2026 calendar year, which are not funded by Motor Fuel Tax (MFT) funds SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, City Engineer, and Purchasing Agent recommend awarding the bid to supply fill and patch materials for 2026 to the following: •High Performance Patching Mixture (Picked Up), Cold Patch (Emulsion) (Picked Up) – Hoerr’s Blacktop & Sealcoating, LLC •Mason Sand FA-9 (Delivered), Fill Sand FA-1 (Delivered), Trench Backfill FA-6 (Delivered), 3/8” Pea Gravel CA-16 (Delivered) – Gunther Construction •Mason Sand FA-9 (Picked Up), Trench Backfill FA-6 (Picked Up) – Galesburg Builders Supply •Fill Sand FA-1 (Picked Up), 3/8” Pea Gravel CA-16 (Picked Up) – Galena Road Gravel BACKGROUND: These materials are primarily used by the Street, Water, and Parks Divisions. However, the material can be supplied to various other divisions at the same price when needed. The 2026 prices are included in the attached bid tabulation for comparison purposes. On average, prices increased slightly from the previous year and were within reason of the estimated prices. The intent is to use the vendor that provides the lowest on the road cost for the City, as listed above. However, if the lowest on the road cost vendor does not have material available, the City will utilize the next lowest price vendor based on the lowest on the road cost. BUDGET IMPACT: The various divisions budget sufficient funds in their respective line items to cover the cost of these materials. SUPPORTING DOCUMENTS: 1.Bids sent to: River City Supply (UCM) Mill Creek Mining Galesburg Builders Supply (UCM) Roanoke Concrete Products Tri-City Blacktop Inc. Tazewell County Asphalt 25-3050 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: MNH Page 2 of 2 McCarthy Improvement Company Tickle Asphalt Company Valley Construction Co. McLean County Asphalt Galena Road Gravel Riverstone Group Curran Contracting 2. Bid Tabulation and on-the-road cost Material Quotations BLR 12250 (Rev. 01/19/23)Page 1 of 3Completed10/22/25 Local Public Agency City of Galesburg County Knox Section Number 26-00000-01-GM Date 10/22/25 Company Representative Phone 1. Quotations will be received in the office of Name and address of office Purchasing Agent , until Time 11:00 AM on Date , for furnishing materials required for Section Number 26-00000-01-GM . At that time bids will be publicly read. 2. Quotations will be taken for the time frame of beginning date 01/01/26 to ending date 12/31/26 3. Quotations shall be submitted on this form and enclosed in a sealed envelope endorsed "QUOTATIONS" with the section number. 4. Quotations will be placed on file and remain firm until the ending date listed in 2 above. be placed on file and remain firm until revised by the supplier(s). The suppliers may revised their quotations by registered letter to the at least five (5) days before the end of the month. Quotations may only be revised by this procedure on a monthly basis. Any changed received will become effective on the first day of the month following notification. When quotations are revised by the supplier(s), the LPA reserves the right to review other accepted quotations and purchase materials from an available source that will result in the "lowest on-the-road cost". 5. The right is reserved by the Local Public Agency (LPA) to reject any an all quotations. By order of:City Engineer The LPA reserves the right to re-advertise for new or additional quotations if not satisfied with the original or revised quotations on file. The original and revised quotations shall remain in effect unless terminated in writing by the LPA to the supplier(s). Purchases will be made only from those suppliers that submitted acceptable quotations at the initial or any subsequent public letting. It is understood that all material will be tested and approved by the Illinois Department of Transportation. The requirements of the Standard Specifications for Road and Bridge Construction adopted by the Department shall govern insofar as they apply. The quantities of materials shown are for information only. They represent the best known estimate of material needed. The actual quantities purchased may be increased or decreased by any amount subject to any maximum quantities specified by the suppler. Quotations with limits or conditions shall be rejected. Address City State Zip Code . Signature & Date Megan Heisler Digitally signed by Megan Heisler Date: 2025.10.22 16:22:46 -05'00' BLR 12250 (Rev. 01/19/23)Page 2 of 3 Local Public Agency City of Galesburg Date 10/22/25 Section Number 26-00000-01-GM County Knox Completed 10/22/25 MATERIALS QUOTATIONS Item Delivery Unit of Measure Quantity Unit Price Total -High Performance Patch Mix Picked Up Ton 225 - -Mason Sand FA-9 Delivered Ton 35 - -Mason Sand FA-9 Picked Up Ton 50 - -Fill Sand FA-1 Delivered Ton 200 - -Fill Sand FA-1 Picked Up Ton 100 - -Trench Backfill FA-6 Delivered Ton 50 - -Trench Backfill FA-6 Picked Up Ton 50 - -Pea Gravel CA-16 Delivered Ton 50 - -Pea Gravel CA-16 Picked Up Ton 50 - -Cold Patch (Emulsion)Picked Up Ton 40 Add Item The undersigned agrees to furnish any or all of the above materials upon which prices are quoted at the above quoted unit prices subject to the following conditions: 1. It is understood and agreed that the current "Standard Specifications for Road and Bridge Construction" adopted by the Department of Transportation shall govern insofar as they may be applied and insofar as they do not conflict with the special provisions and supplemental specifications attached hereto. 2. It is understood that quantities listed are approximate only and they may be increased or decrease as needed to promptly complete the work at the above unit price quoted. 3. Delivery in total or partial shipments as ordered shall be made within the time specified in the special provisions or by the terms of acceptance at the point and in the manner specified in the "Material Quotations". If delivery on the job site is specified, it shall mean any place or places on the road designated by the awarding authority or its authorized representative. 4. The undersigned firm certifies that is has not been convicted of bribery or attempting to bribe an officer of employee of the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a matter or record, nor has an official, agent or employee of the firm undersigned firm further certifies that it is not barred from contracting with any unit of State or Local government as a result of a violation of State laws prohibiting bid-rigging or bid-rotating. BLR 12250 (Rev. 01/19/23)Page 3 of 3 Local Public Agency City of Galesburg Date 10/22/25 Section Number 26-00000-01-GM County Knox Completed 10/22/25 Bidder Address City State Zip Code By: Signature & Date Title Approved By: Local Public Agency Signature & Date Concurrence and approval: Regional Engineer Signature & Date Special Provisions Page 1 of 1Printed10/22/25 BLR 11310 (Rev. 10/04/17) Local Public Agency City of Galesburg County Knox Section Number 26-00000-01-GM The following Special Provision supplement the "Standard Specifications for Road and Bridge Construction", adopted January 1, 2022 , the latest edition of the "Manual on Uniform Traffic Control Devices for Streets and Highways", and the "Manual of Test Procedures of Materials" in effect on the date of invitation of bids, and the Supplemental Specification and Recurring Special Provisions indicated on the Check Sheet included here in which apply to and govern the construction of the above named section, and in case of conflict with any parts, or parts of said Specifications, the said Special Provisions shall take precedence and shall govern. See next sheet/attached packet MATERIAL QUOTATIONS SECTION # 26-00000-01-GM CITY OF GALESBURG KNOX COUNTY 1 INDEX TO SPECIAL PROVISIONS MATERIAL QUOTATIONS GENERAL SPECIFICATIONS: ....................................................................................... 2 MATERIALS: ............................................................................................................... 3 Item No. 1 - Mason Sand – FA 9 ........................................................................... 3 Item No. 2 – Fill Sand – FA 1 ................................................................................. 3 Item No. 3 – Trench Backfill – FA 6 ...................................................................... 3 Item No. 4 – 3/8” Pea Gravel - CA-16 .................................................................. 3 Item No. 5 – Cold Patch (Emulsion) ..................................................................... 4 Item No. 6 – High Performance Patching Mixture ............................................... 4 MATERIAL QUOTATIONS SECTION # 26-00000-01-GM CITY OF GALESBURG KNOX COUNTY 2 Special Provisions The following Special Provisions supplement the “Standard Specifications for Road and Bridge Construction”, Adopted January 1, 2022, or the latest adopted edition, the latest edition of the “Manual on Uniform Traffic Control Devices for Streets and Highways and the “Manual of Test Procedures of Materials” in effect on the date of invitation of bids, and the Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to and govern the construction of 26-00000-01-GM, and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions shall take precedence and shall govern. GENERAL SPECIFICATIONS: 1. All quantities given for the materials being offered for bid are estimates only. They are based on the best available comparison with previous usage, together with projected requirements during the contract period. The quantities actually purchased may be reasonably greater or less, as conditions require; and, the City will order and pay for only those quantities actually required. 2. The bids shall be in effect from January 1, 2026 through December 31, 2026. During that period, the bidders agree to furnish materials as needed for the City’s day-to-day operations. Materials shall be ordered from the supplier where the lowest available cost to the City may be obtained. Where materials may be available from more than one location, the bidder shall state the location and price. 3. All materials proposed by any bidder shall conform to the specifications contained in the “Standard Specifications for Road and Bridge Construction”, adopted January 1, 2022, by the Illinois Department of Transportation (IDOT), Division of Highways, Springfield, Illinois. 4. Purchase Order will be issued by the City for each requirement as it arises. This may be a separate purchase order or a blanket purchase order. No deliveries are authorized except by such purchase order, properly issued. A delivery receipt, signed by an authorized City Employee, shall be submitted with the invoice. 5. Where the specifications state “picked up” or “picked up at your plant”, it is meant at a location near the City of Galesburg, with the material being loaded on a City truck by the supplier. MATERIAL QUOTATIONS SECTION # 26-00000-01-GM CITY OF GALESBURG KNOX COUNTY 3 6. The City of Galesburg uses a calculated “lowest cost on the road” cost to determine the low bidder for material to be “picked up.” The lowest on the road cost is calculated after Bids are received and read publicly. The distance in miles is determined from each location that material will be picked up to Galesburg, Illinois and then a round trip time will be calculated. This round-trip time will then be used to calculate the total hourly cost of both the truck and the labor of the driver. An average of 9 ton per truck load is used to calculate the cost of materials based off the bidder’s quoted price per ton. The total material cost is added to the total truck and labor charge to obtain a total cost per load. This total cost is then divided by 9 ton to get a per ton “on the road” cost. The lowest bidder for these materials is that bidder whose unit price bid plus the transportation represents the lowest on-the-road cost to the purchasing agency. The “lowest on the road” cost information will be posted along with the tabulation of bids on the City website. MATERIALS: Item No. 1 - Mason Sand – FA 9 a) All materials shall be in accordance with Section 1003 Fine Aggregates, Art. 1003.01 and 1003.02 of the IDOT Standard Specifications for FA 9 gradation. b) Shall be delivered and spread and/or stockpiled, as required by the City or picked up. Item No. 2 – Fill Sand – FA 1 a) All materials shall be in accordance with Section 1003 Fine Aggregates, Art. 1003.01of the IDOT Standard Specifications for FA 1 gradation. b) Shall be delivered and spread and/or stockpiled, as required by the City or picked up. Item No. 3 – Trench Backfill – FA 6 a) All materials shall be in accordance with Section 1003 Fine Aggregates, Art. 1003.01 and 1003.04 of the IDOT Standard Specifications for FA 6 gradation. b) Shall be delivered and spread and/or stockpiled, as required by the City or picked up. Item No. 4 – 3/8” Pea Gravel - CA-16 a) All materials shall be in accordance with Section 1004 Coarse Aggregates, Art. 1004.01 of the IDOT Standard Specifications for CA-16 gradation. MATERIAL QUOTATIONS SECTION # 26-00000-01-GM CITY OF GALESBURG KNOX COUNTY 4 b) Shall be delivered and spread and/or stockpiled, as required by the City or picked up. Item No. 5 – Cold Patch (Emulsion) a) All materials shall be in accordance with IDOT specifications for "Bituminous Mixtures for Maintenance Use, Emulsified Asphalt Type" (S/N M17-08). b) Shall be made available for pickup at your plant by the City. c) Appropriate mix shall be supplied for the weather conditions. Item No. 6 – High Performance Patching Mixture a) All materials shall be in accordance with IDOT specifications for "Bituminous Premix For Maintenance Use, Proprietary Mixes" (S/N – M120-16). b) Shall be made available for pickup at your plant by the City. c) Appropriate mix shall be supplied for the weather conditions. Check Sheet for Recurring Special Provisions BLR 11300 (Rev. 11/19/24)Page 1 of 2Printed10/22/25 Local Public Agency City of Galesburg County Knox Section Number 26-00000-01-GM Check this box for lettings prior to 01/01/2025 The Following Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference: Recurring Special Provisions Check Sheet #Page No. 1 Additional State Requirements for Federal-Aid Construction Contracts 79 2 Subletting of Contracts (Federal-Aid Contracts)82 3 EEO 83 4 Specific EEO Responsibilities Non Federal-Aid Contracts 93 5 Required Provisions - State Contracts 98 6 Asbestos Bearing Pad Removal 104 7 Asbestos Waterproofing Membrane and Asbestos HMA Surface Removal 105 8 Temporary Stream Crossings and In-Stream Work Pads 106 9 Construction Layout Stakes 107 10 Use of Geotextile Fabric for Railroad Crossing 110 11 Subsealing of Concrete Pavements 112 12 Hot-Mix Asphalt Surface Correction 116 13 Pavement and Shoulder Resurfacing 118 14 Patching with Hot-Mix Asphalt Overlay Removal 119 15 Polymer Concrete 121 16 Reserved 123 17 Bicycle Racks 124 18 Temporary Portable Bridge Traffic Signals 126 19 Nighttime Inspection of Roadway Lighting 128 20 English Substitution of Metric Bolts 129 21 Calcium Chloride Accelerator for Portland Cement Concrete 130 22 Quality Control of Concrete Mixtures at the Plant 131 23 Quality Control/Quality Assurance of Concrete Mixtures 139 24 Reserved 155 25 Reserved 156 26 Temporary Raised Pavement Markers 157 27 Restoring Bridge Approach Pavements Using High-Density Foam 158 28 Portland Cement Concrete Inlay or Overlay 161 29 Portland Cement Concrete Partial Depth Hot-Mix Asphalt Patching 165 30 Longitudinal Joint and Crack Patching 168 31 Concrete Mix Design - Department Provided 170 32 Station Numbers in Pavements or Overlays 171 BLR 11300 (Rev. 11/19/24)Page 2 of 2Printed10/22/25 Section Number 26-00000-01-GM County Knox Local Public Agency City of Galesburg The Following Local Roads And Streets Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference: Local Roads And Streets Recurring Special Provisions Check Sheet #Page No. LRS 1 Reserved 173 LRS 2 Furnished Excavation 174 LRS 3 Work Zone Traffic Control Surveillance 175 LRS 4 Flaggers in Work Zones 176 LRS 5 Contract Claims 177 LRS 6 Bidding Requirements and Conditions for Contract Proposals 178 LRS 7 Bidding Requirements and Conditions for Material Proposals 184 LRS 8 Reserved 190 LRS 9 Bituminous Surface Treatments 191 LRS 10 Reserved 195 LRS 11 Employment Practices 196 LRS 12 Wages of Employees on Public Works 198 LRS 13 Selection of Labor 200 LRS 14 Paving Brick and Concrete Paver Pavements and Sidewalks 201 LRS 15 Partial Payments 204 LRS 16 Protests on Local Lettings 205 LRS 17 Substance Abuse Prevention Program 206 LRS 18 Multigrade Cold Mix Asphalt 207 LRS 19 Reflective Crack Control Treatment 208 ii INDEX FOR SUPPLEMENTAL SPECIFICATIONS AND RECURRING SPECIAL PROVISIONS Adopted January 1, 2024 This index contains a listing of SUPPLEMENTAL SPECIFICATIONS, frequently used RECURRING SPECIAL PROVISIONS, and LOCAL ROADS AND STREETS RECURRING SPECIAL PROVISIONS. ERRATA Standard Specifications for Road and Bridge Construction (Adopted 1-1-22) (Revised 1-1-24) SUPPLEMENTAL SPECIFICATIONS Std. Spec. Sec. Page No. 202 Earth and Rock Excavation ..................................................................... 1 204 Borrow and Furnished Excavation ........................................................... 2 207 Porous Granular Embankment ................................................................ 3 211 Topsoil and Compost .............................................................................. 4 407 Hot-Mix Asphalt Pavement (Full-Depth) .................................................. 5 420 Portland Cement Concrete Pavement .................................................... 6 502 Excavation for Structures ........................................................................ 7 509 Metal Railings .......................................................................................... 8 540 Box Culverts ............................................................................................ 9 542 Pipe Culverts ........................................................................................... 29 586 Granular Backfill for Structures ............................................................... 34 630 Steel Plate Beam Guardrail ..................................................................... 35 644 High Tension Cable Median Barrier ........................................................ 36 665 Woven Wire Fence .................................................................................. 37 782 Reflectors ................................................................................................ 38 801 Electrical Requirements .......................................................................... 40 821 Roadway Luminaires ............................................................................... 43 1003 Fine Aggregates ...................................................................................... 44 1004 Coarse Aggregates ................................................................................. 45 1010 Finely Divided Minerals ........................................................................... 46 1020 Portland Cement Concrete ……… ........................................................... 47 1030 Hot-Mix Asphalt ....................................................................................... 48 1061 Waterproofing Membrane System .......................................................... 49 1067 Luminaire ……… ...................................................................................... 50 1097 Reflectors ................................................................................................ 57 100404 1004.04 Designer Note: 1.In order to facilitate the use of available local crushed stone aggregates, which do not meet the Standard Specifications, the following Special Provision should be considered when you have the following pay items: A. Granular Embankment, Special B. Sub-base Granular Material C. Aggregate Shoulders D. Aggregate Surface Course E. Aggregate Base Course F. Erosion Control Aggregate 2.Check with the District Bureau of Materials to see if this Special Provision should be used. Intended for the western area of District - approximate dividing line is Route 97. 3.Be sure to include this Special Provision when you have incidental aggregate items, such as the granular sub-base under approach slabs when in the areas as specified in E. above. 4.When constructing large quantities of new roadway pavement, consider modifying the first paragraph of the special and removing items, such as, Granular Embankment, Special and Sub-base Granular Material. This will allow the local aggregates to be used where they won’t impact the long-term pavement support. 9-23-96 Revised Article. AGGREGATE QUALITY Effective July 1, 1990 Revised April 26, 2013 Coarse aggregate for Granular Embankment Special, Sub-base Granular Material, Aggregate Shoulders, Aggregate Surface and Base Courses, and Erosion Control Aggregate shall conform to Article 1004.04 of the Standard Specifications for Road and Bridge Construction except that all of the following revisions to Article 1004.04(b) shall apply unless the Contractor chooses to use RAP for aggregate shoulders: 1.Revise the maximum allowable percentage of weighted average loss when the material is subjected to 5 cycles of sodium sulfate soundness test from 25%, as shown under the Class D of the Quality Chart in Article 1004.01(b) of the Standard Specifications, to 40%; and 2.Revise the maximum allowable percentage of wear as determined by the Los Angeles Abrasion Method from 45%, as shown under Class D of the Quality Chart in Article 1004.01(b) of the Standard Specifications, to 65%; and 3.The sum of the percentages of weighted average loss when the material is subjected to 5 cycles of the sodium sulfate soundness test and the percentage of wear as determined by the Los Angeles Abrasion Method shall not exceed 95%. State of Illinois Department of Transportation Division of Highways Springfield __________ SPECIFICATIONS FOR BITUMINOUS MIXTURES FOR MAINTENANCE USE EMULSIFIED ASPHALT TYPE Serial Number: M17-08 1. DESCRIPTION. These specifications cover coarse-graded and fine-graded bituminous mixtures for use in maintaining small areas on flexible and rigid type pavements. The bituminous premix shall be composed of mineral aggregate uniformly coated with emulsified asphalt HFE-300, or SS-1, or Penetrating Emulsified Asphalt and prepared cold as further described below. The mixtures shall be capable of being loaded into trucks by either hand shovels or power loading equipment, shall be sufficiently workable for placing with shovels, rakes or other hand tools, and shall readily compact by hand tamping, hand or power rolling, or under the action of traffic at the mixing temperature or at temperatures as low as 4 oC (40 °F), immediately after preparation or over a period of several months in a stockpile. The mixtures shall remain in place when used to patch wet or dry pavements and shall be stable under normal traffic conditions. 2. MATERIALS. Control of the materials shall be according to the general requirements of Section 106 of the current Standard Specifications for Road and Bridge Construction. At the discretion of the Engineer, a twenty-five pound sample of the aggregate(s), a one-quart sample of the bituminous material, and a one-pint sample of the additive shall be submitted to the Bureau of Materials and Physical Research, 126 East Ash Street, Springfield, Illinois, for checking the dosage rate and compatibility of the additive with the other ingredient materials. (a) Aggregate 1. Coarse Aggregate shall consist of crushed stone, crushed gravel, or gravel of Class C quality or better, as defined in Article 1004.01 of the Standard Specifications for Road and Bridge Construction. 2. Fine Aggregate shall consist of sand, stone sand, or stone screenings* of Class B quality or better, as defined in Article 1003.01 of the Standard Specifications for Road and Bridge Construction. *The use of stone sand or stone screenings will increase in place stability, but reduce stockpile workability. Serial Number: M17-08 ______________________________________________________________________ ___ (b) Bituminous Material The bituminous materials used shall be either emulsified asphalt HFE-300, SS-1, or Penetrating Emulsified Asphalt. 1. Emulsified asphalt HFE-300 shall conform to the requirements given in Article 1032.06(c) of the Standard Specifications. Emulsified asphalt HFE-300 shall be formulated to possess the characteristics required to produce a mixture conforming to the requirements of this specification. 2. Emulsified asphalt SS-1 shall conform to the requirements given in Article 1032.06(a), of the Standard Specifications. 3. Penetrating Emulsified Asphalt shall be prepared as specified in Article 403.05, except that the spraying (maximum-minimum) application temperature shall be between 60-88 °C (140-190 °F). The penetrating emulsified asphalt shall meet the following requirements when tested according to AASHTO T 59: Viscosity, Saybolt Furol @ 25˚C (77˚F) SFS: 20-500 Sieve Test, retained on 850µm (No. 20) sieve %: 0.10 max. Storage Stability Test, 24 hours %: 1 max. Stone Coating Test, 3 minutes : stone coated thoroughly Particle Charge : negative pH : 7.3 min. Distillation Test: Distillation to 260˚C (500˚F) Residue %: 65 min. Oil Distillation by Volume %: 3 max. Test on residue from distillation: Penetration @ 25˚C (77˚F), 100 g, 5 sec. dmm: 300 min. Float Test @ 60˚C (140˚F) sec: 150 min. 3. INSPECTION. The Engineer or his authorized representative shall have access at any time to all parts of the plant in order to verify weights or proportions and character of materials used in the preparation of the mixture. The manufacturer shall afford such facilities as may be required for making inspection at the plant and for collecting and forwarding samples of the bituminous mixture to the Department. 4. PLANT AND EQUIPMENT. Storage facilities and all equipment used in the preparation of the mixture shall be approved by the Department. An approved drier shall be available for surface drying the aggregate when needed. The materials for individual batches shall be measured accurately either by volume or weight, by approved methods and equipment. A batch type mixture of approved design and capacity shall be used in mixing the ingredient materials. However, approval for the use of a continuous mixer may be given if it can be shown that satisfactory results will be obtained. 5. PREPARATION OF MIXTURE. At the time of mixing, the aggregate shall not contain enough moisture to cause drifting of the emulsion from the aggregates. The aggregates and bituminous material shall be measured separately and accurately by weight or volume. When a batch type mixer is used, the aggregates shall be added to the mixer and mixed thoroughly. The bituminous material shall then be added and mixing continued for a period of at least 30 seconds or longer if necessary to produce a homogeneous mixture in which all particles of the aggregate are coated uniformly. - 2 - Serial Number: M17-08 ___________________________________________________________________________________ 6. COMPOSITION OF MIXTURE. The ingredients shall be combined in such a manner as to produce a mixture which when discharged shall be workable. The mixture shall conform to the following composition limits by weight: Crushed Stone or Crushed Gravel Gravel Graduation of Extracted Aggregate: (100%) Binder Mixture Surface Mixture Coarse Fine Surface Mixture Surface Mixture Percent Passing Sieves 3/4 inch 100 ---- ---- ---- 1/2 inch 75-94 100 95-100 ---- 3/8 inch 64-78 90-100 ---- 95-100 No. 4 32-45 65-86 50-75 50-85 No. 8 25-38 31-54 34-65 38-70 No. 200 0-5.0 0-5.0 0-5.0 0-5.0 Residual Bitumen (Includes Additive) 4.0-5.0 5.0-6.0 4.0-5.0 5.0-6.0 Effective March 1, 2008 VJP/M17-08 -3- This specification supersedes Serial Number M17-07, effective January 15, 2007 State of Illinois Department of Transportation Division of Highways Springfield ______________ SPECIFICATIONS FOR BITUMINOUS PREMIX FOR MAINTENANCE USE PROPRIETARY MIXES Serial Number: M 120-16 1. DESCRIPTION. These specifications cover coarse-graded and fine-graded bituminous mixtures for use in maintaining small areas on flexible and rigid type pavements. The bituminous premix shall be composed of mineral aggregate uniformly coated with liquid asphalt binder plus additive and prepared cold as further described below. The mixtures shall be capable of being loaded into trucks by either hand shovels or power loading equipment and shall be sufficiently workable for placing with shovels, rakes or other hand tools. The mixtures shall also be readily compact by hand tamping, hand or power rolling, or under the action of traffic at the mixing temperature or at temperatures as low as 4 °C (40 °F), immediately after preparation and over a period of several months in a stockpile. The mixtures shall remain in place when used to patch wet or dry pavements and shall be stable under normal traffic conditions. 2. MATERIALS. Control of the materials shall be according to the general requirements of Section 106 of the current Standard Specifications for Road and Bridge Construction. At the discretion of the Engineer, a twenty-five pound sample of the aggregate (s), a one-quart sample of the asphalt binder and a one-pint sample of the additive shall be submitted to the Bureau of Materials and Physical Research, 126 East Ash Street, Springfield, Illinois, for checking the dosage rate and compatibility of the additive with the other ingredient materials. (a) Aggregate All Coarse Aggregate used in the proprietary mixtures shall consist of crushed stone of Class B quality or better as defined in Article 1004.01(a) & (b) of the above cited Standard Specifications. (b) Bituminous Materials The bituminous material shall be a formulation of the liquid asphalt binder and additive blend prepared under the supervision of the proprietary mix supplier. It shall meet the requirements of ASTM D 2026 or ASTM 2027, whichever applies, modified as follows: 2 ASTM D 92 Flash point (COC)°C (°F) - minimum 94 (200) ASTM D 2170 Kinematic Viscosity 60 °C (140 °F) mm2/s (cSt) 280 – 4000 ASTM D 95 Water % - maximum 0.2 ASTM D 402 Distillate% by Volume of Original Sample Temperature Distillate to 225 ºC (437 ºF) 0 Distillate to 260 ºC (500 ºF) 0-5 Distillate to 315 ºC (600 ºF) 0-55 Residue from distillation to 360 ºC (680 °F)% Volume by Difference 70 min Residue Tests: ASTM D 2171 Absolute Viscosity 60 ºC(140 ºF)Pascal Seconds (Poises) 11.5-44.0 (115-440) ASTM D 5 Penetration25 °C (77 °F)100 g, 5s – minimum 200 ASTM D 5 Penetration, modified with cone, 25 °C (77 °F)150 g, 5s – minimum 180 ASTM D 113 Ductility 21 ºC (70 ºF)1cm/min.cm – minimum 100 ASTM D 113 Ductility 4 ºC (39 ºF) 1cm/min, cm – minimum 85 ASTM D 2042 Solubility in Trichloroethylene % - minimum 99.0 (c) Stripping Tests (1) Place 50 grams of cold mix into a beaker containing 400 ml of boiling distilled water. Bring back to boiling and boil for 3 minutes with constant stirring at 1 revolution per second. At the end of 3 minutes, remove the beaker from the heat source and immediately decant the water. Empty the wet mix onto a paper towel and examine. The retained coating shall not be less than 95 percent. (2) AASHTO T 182-06 Coating and Stripping of Bitumen-Aggregate Mixtures. 3. INSPECTION. The Engineer or his authorized representative shall have access at any time to all parts of the plant in order to verify weights or proportions and quality of materials used in the preparation of the mixture. The manufacturer shall afford such facilities as may be required for making inspection at the plant and for collecting and forwarding samples of the ingredient materials and bituminous mixture to the Department. 4. PREPARATION OF MIXTURE. The aggregate and liquid asphalt shall be proportioned into the mixer and mixed until a uniformly coated mixture is obtained. Effective November 4, 2016 This specification supersedes Serial Number M 120-10, effective June 1, 2010. CITY OF GALESBURG Public Works Department Memo Operating Under Council- Manager Government Since 1957 Material Quotes for 2026 High Perf Patch Mixture, Mason Sand, Fill Sand, Trench Backfill, Pea Gravel, Cold Patch BIDDER NAME: Project: 26-00000-01-GM BIDDER ADDRESS: Bid Date: 12/3/2025 CITY/STATE/ZIP: Attended by: Miller/Gavin/Heisler UNIT UNIT UNIT UNIT UNIT QTY UNIT ITEM PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 225 TON High Performance Patching Mixture (Picked Up)$145.00 $32,625.00 $140.00 $31,500.00 $175.25 $39,431.25 $0.00 $0.00 35 TON Mason Sand FA-9 (Delivered)$0.00 $0.00 $0.00 $35.75 $1,251.25 $0.00 50 TON Mason Sand FA-9 (Picked Up)$0.00 $0.00 $41.50 $2,075.00 $0.00 $0.00 200 TON Fill Sand FA-1 (Delivered)$0.00 $0.00 $0.00 $28.00 $5,600.00 $0.00 100 TON Fill Sand FA-1 (Picked Up)$0.00 $0.00 $31.00 $3,100.00 $0.00 $7.00 $700.00 50 TON Trench Backfill FA-6 (Delivered)$0.00 $0.00 $0.00 $20.00 $1,000.00 $0.00 50 TON Trench Backfill FA-6 (Picked Up)$0.00 $0.00 $26.00 $1,300.00 $0.00 $7.00 $350.00 50 TON 3/8" Pea Gravel CA-16 (Delivered)$0.00 $0.00 $0.00 $44.00 $2,200.00 $0.00 50 TON 3/8" Pea Gravel CA-16 (Picked Up)$0.00 $0.00 $47.25 $2,362.50 $0.00 $13.90 $695.00 40 TON Cold Patch (Emulsion) (Picked Up)$145.00 $5,800.00 $140.00 $5,600.00 $159.75 $6,390.00 $0.00 $0.00 Lowest on the road cost is highlighted for items to be picked up Hoerr's Blacktop & Sealcoating, LLC Galesburg Builders SupplyTickle Asphalt Co. Ltd PO Box 50 Chillicothe, IL 61523 Galena Road Gravel 700 4th St. W Milan, IL 61264 3715 N Trivoli Rd Trivoli, IL 61569 816 N. Henderson St. Galesburg , IL 61401 816 N. Henderson St. Galesburg, IL 61401 Gunther Construction CITY OF GALESBURG Material Quotes for 2026 High Perf Patch Mixture, Fill Sand, Trench Backfill, Pea Gravel, Patch (Emulsion) Project: 26-00000-01-GM Bid Date: 12/3/25 Company Bid price Location Miles Time (Hrs.) Round Trip Truck Cost Labor Cost Materal Cost (9 tons/truck)Total Cost Cost/ton Rank High-Performance Patching Mixture Tickle Asphalt $145.00 Milan, IL 42 1.68 $127.06 $56.73 $1,305.00 $1,488.79 $165.42 2 Hoerr's Blacktop & Sealcoating $140.00 Trivoli, IL 37 1.48 $111.93 $49.98 $1,260.00 $1,421.91 $157.99 1 Bldrs. Supply $175.25 Galesburg, IL 2 0.08 $6.05 $2.70 $1,577.25 $1,586.00 $176.22 3 Fill Sand FA-1 Bldrs. Supply $31.00 Galesburg, IL 2 0.08 $6.05 $2.70 $279.00 $287.75 $31.97 2 Galena Road Gravel $7.00 Chillicothe, IL 50 2.00 $151.26 $67.54 $63.00 $281.80 $31.31 1 Trench Backfill FA-6 Bldrs. Supply $26.00 Galesburg, IL 2 0.08 $6.05 $2.70 $234.00 $242.75 $26.97 1 Galena Road Gravel $7.00 Chillicothe, IL 50 2.00 $151.26 $67.54 $63.00 $281.80 $31.31 2 Pea Gravel CA-16 Bldrs. Supply $47.25 Galesburg, IL 2 0.08 $6.05 $2.70 $425.25 $434.00 $48.22 2 Galena Road Gravel $13.90 Chillicothe, IL 50 2.00 $151.26 $67.54 $125.10 $343.90 $38.21 1 Patch - Emulsion Tickle Asphalt $145.00 Milan, IL 42 1.68 $127.06 $56.73 $1,305.00 $1,488.79 $165.42 3 Hoerr's Blacktop & Sealcoating $140.00 Trivoli, IL 37 1.48 $111.93 $49.98 $1,260.00 $1,421.91 $157.99 1 Bldrs. Supply $159.75 Galesburg, IL 2 0.08 $6.05 $2.70 $1,437.75 $1,446.50 $160.72 2 GVW Hrly. Rate Hrly Truck Rate 17690 $75.63 Hrly Labor Rate $33.77 Calculation of hrly truck rate: In 1 hr. the truck can drive 50 miles. The truck gets 4 miles to the gallon In 1 hr. the truck uses 12.5 gallons of fuel 1 gallon fuel is $3.39 x 12.5 gallons = $49.13/hr for just fuel Plus wear and tear on the truck which includes tires, oil, misc. repairs, $26.50/hr. Lowest on the Road Cost Calendar of Meetings For fiscal year ending 12/31/2026 City Clerk’s Office 55 West Tompkins Street Galesburg, IL 61401 25-5010 Date Time Commission Location January 5, 2026 6:00 PM City Council and Township Trustees Council Chambers January 6, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room January 6, 2026 5:30 PM Landmark Commission Erickson Conference Room January 8, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility January 8, 2026 *4:30 PM Library Board Public Library, 264 West Main Street January 8, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room January 8, 2026 *6:00 PM Community Relations Commission Administrative Conference Room January 12, 2026 4:00 PM Tree Commission Erickson Conference Room January 13, 2026 *5:30 PM Planning & Zoning Commission Council Chambers January 15, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport January 20, 2026 *6:00 PM City Council and Township Trustees Council Chambers January 27, 2026 9:00 AM Police Pension Board of Trustees Erickson Conference Room February 2, 2026 10:30 AM Fire Pension Board of Trustees Erickson Conference Room February 2, 2026 6:00 PM City Council and Township Trustees Council Chambers February 3, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room February 3, 2026 5:30 PM Landmark Commission Erickson Conference Room February 5, 2026 4:30 PM Library Board Public Library, 264 West Main Street February 5, 2026 6:00 PM Community Relations Commission Erickson Conference Room February 9, 2026 4:00 PM Tree Commission Erickson Conference Room February 12, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility February 12, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room February 16, 2026 10:00 AM Fire & Police Commission Police Chief's Office February 16, 2026 6:00 PM City Council and Township Trustees Council Chambers February 17, 2026 5:30 PM Planning & Zoning Commission Council Chambers February 19, 2026 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office February 19, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport February 23, 2026 6:00 PM 2% Foreign Fire Board Central Fire Station March 2, 2026 6:00 PM City Council and Township Trustees Council Chambers March 3, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room March 3, 2026 5:30 PM Landmark Commission Erickson Conference Room March 5, 2026 4:30 PM Library Board Public Library, 264 West Main Street March 5, 2026 6:00 PM Community Relations Commission Erickson Conference Room March 9, 2026 4:00 PM Tree Commission Erickson Conference Room March 12, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility March 12, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room March 16, 2026 6:00 PM City Council and Township Trustees Council Chambers March 19, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport March 24, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room March 24, 2026 5:30 PM Planning & Zoning Commission Council Chambers April 2, 2026 4:30 PM Library Board Public Library, 264 West Main Street April 2, 2026 6:00 PM Community Relations Commission Erickson Conference Room April 6, 2026 6:00 PM City Council and Township Trustees Council Chambers April 7, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room April 7, 2026 5:30 PM Landmark Commission Erickson Conference Room 2026 Public Meeting Calendar Date Time Commission Location April 9, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility April 9, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room April 13, 2026 4:00 PM Tree Commission Erickson Conference Room April 14, 2026 6:00 PM Annual Town Meeting Town Hall, 121 West Tompkins Street April 16, 2026 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office April 16, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport April 20, 2026 10:00 AM Fire & Police Commission Police Chief's Office April 20, 2026 6:00 PM City Council and Township Trustees Council Chambers April 21, 2026 5:30 PM Planning & Zoning Commission Council Chambers April 27, 2026 6:00 PM 2% Foreign Fire Board Central Fire Station April 28, 2026 9:00 AM Police Pension Board of Trustees Erickson Conference Room April 28, 2026 2:00 PM Local Emergency Planning Committee Erickson Conference Room April 28, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room May 4, 2026 10:30 AM Fire Pension Board of Trustees Erickson Conference Room May 4, 2026 6:00 PM City Council and Township Trustees Council Chambers May 5, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room May 5, 2026 5:30 PM Landmark Commission Erickson Conference Room May 7, 2026 4:30 PM Library Board Public Library, 264 West Main Street May 7, 2026 6:00 PM Community Relations Commission Erickson Conference Room May 11, 2026 4:00 PM Tree Commission Erickson Conference Room May 14, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility May 14, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room May 18, 2026 6:00 PM City Council and Township Trustees Council Chambers May 19, 2026 5:30 PM Planning & Zoning Commission Council Chambers May 21, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport May 26, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room June 1, 2026 6:00 PM City Council and Township Trustees Council Chambers June 2, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room June 2, 2026 5:30 PM Landmark Commission Erickson Conference Room June 4, 2026 4:30 PM Library Board Public Library, 264 West Main Street June 4, 2026 6:00 PM Community Relations Commission Erickson Conference Room June 8, 2026 4:00 PM Tree Commission Erickson Conference Room June 11, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility June 11, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room June 15, 2026 10:00 AM Fire & Police Commission Police Chief's Office June 15, 2026 6:00 PM City Council and Township Trustees Council Chambers June 18, 2026 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office June 18, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport June 22, 2026 6:00 PM 2% Foreign Fire Board Central Fire Station June 23, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room June 23, 2026 5:30 PM Planning & Zoning Commission Council Chambers July 2, 2026 4:30 PM Library Board Public Library, 264 West Main Street July 2, 2026 6:00 PM Community Relations Commission Erickson Conference Room July 6, 2026 6:00 PM City Council and Township Trustees Council Chambers July 7, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room July 7, 2026 5:30 PM Landmark Commission Erickson Conference Room July 9, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility July 9, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room July 13, 2026 4:00 PM Tree Commission Erickson Conference Room July 16, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport July 20, 2026 6:00 PM City Council and Township Trustees Council Chambers Date Time Commission Location July 21, 2026 5:30 PM Planning & Zoning Commission Council Chambers July 28, 2026 9:00 AM Police Pension Board of Trustees Erickson Conference Room July 28, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room August 3, 2026 10:30 AM Fire Pension Board of Trustees Erickson Conference Room August 3, 2026 6:00 PM City Council and Township Trustees Council Chambers August 4, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room August 4, 2026 5:30 PM Landmark Commission Erickson Conference Room August 6, 2026 4:30 PM Library Board Public Library, 264 West Main Street August 6, 2026 6:00 PM Community Relations Commission Erickson Conference Room August 10, 2026 4:00 PM Tree Commission Erickson Conference Room August 13, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility August 13, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room August 17, 2026 10:00 AM Fire & Police Commission Police Chief's Office August 17, 2026 6:00 PM City Council and Township Trustees Council Chambers August 18, 2026 5:30 PM Planning & Zoning Commission Council Chambers August 20, 2026 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office August 20, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport August 24, 2026 6:00 PM 2% Foreign Fire Board Central Fire Station August 25, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room September 1, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room September 1, 2026 5:30 PM Landmark Commission Erickson Conference Room September 3, 2026 4:30 PM Library Board Public Library, 264 West Main Street September 3, 2026 6:00 PM Community Relations Commission Erickson Conference Room September 8, 2026 *6:00 PM City Council and Township Trustees Council Chambers September 10, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility September 10, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room September 14, 2026 4:00 PM Tree Commission Erickson Conference Room September 17, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport September 21, 2026 6:00 PM City Council and Township Trustees Council Chambers September 22, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room September 22, 2026 5:30 PM Planning & Zoning Commission Council Chambers October 1, 2026 4:30 PM Library Board Public Library, 264 West Main Street October 1, 2026 6:00 PM Community Relations Commission Erickson Conference Room October 5, 2026 6:00 PM City Council and Township Trustees Council Chambers October 6, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room October 6, 2026 5:30 PM Landmark Commission Erickson Conference Room October 8, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility October 8, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room October 12, 2026 4:00 PM Tree Commission Erickson Conference Room October 15, 2026 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office October 15, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport October 19, 2026 10:00 AM Fire & Police Commission Police Chief's Office October 19, 2026 6:00 PM City Council and Township Trustees Council Chambers October 20, 2026 5:30 PM Planning & Zoning Commission Council Chambers October 26, 2026 6:00 PM 2% Foreign Fire Board Central Fire Station October 27, 2026 9:00 AM Police Pension Board of Trustees Erickson Conference Room October 27, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room November 2, 2026 10:30 AM Fire Pension Board of Trustees Erickson Conference Room November 2, 2026 6:00 PM City Council and Township Trustees Council Chambers November 3, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room November 3, 2026 5:30 PM Landmark Commission Erickson Conference Room Date Time Commission Location November 5, 2026 4:30 PM Library Board Public Library, 264 West Main Street November 5, 2026 6:00 PM Community Relations Commission Erickson Conference Room November 9, 2026 4:00 PM Tree Commission Erickson Conference Room November 12, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility November 12, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room November 16, 2026 6:00 PM City Council and Township Trustees Council Chambers November 17, 2026 5:30 PM Planning & Zoning Commission Council Chambers November 19, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport November 24, 2026 4:00 PM Golf Advisory Commission Erickson Conference Room December 1, 2026 9:30 AM Façade Advisory Committee Erickson Conference Room December 1, 2026 5:30 PM Landmark Commission Erickson Conference Room December 3, 2026 4:30 PM Library Board Public Library, 264 West Main Street December 3, 2026 6:00 PM Community Relations Commission Erickson Conference Room December 7, 2026 6:00 PM City Council and Township Trustees Council Chambers December 10, 2026 1:00 PM Public Transportation Advisory Commission Transit Maintenance Facility December 10, 2026 5:30 PM Overall Code Review Commission Erickson Conference Room December 14, 2026 4:00 PM Tree Commission Erickson Conference Room December 17, 2026 9:00 AM Galesburg/Knox Emergency Telephone Systems Board Police Chief's Office December 17, 2026 3:00 PM Airport Advisory Commission Harrel W. Timmons Regional Airport December 21, 2026 10:00 AM Fire & Police Commission Police Chief's Office December 21, 2026 6:00 PM City Council and Township Trustees Council Chambers December 22, 2026 5:30 PM Planning & Zoning Commission Council Chambers December 28, 2026 6:00 PM 2% Foreign Fire Board Central Fire Station MEETING DAYS OF COUNCIL, COMMITTEES AND COMMISSIONS 1st and 3rd Monday City Council, 6:00 p.m., Council Chambers, 55 West Tompkins Street 1st Monday Fire Pension Board of Trustees, 10:30 a.m., Erickson Conference Room, meets February, May, August, and November 1st Tuesday Façade Advisory Committee, 9:30 a.m., Erickson Conference Room 1st Tuesday Landmark Commission, 5:30 p.m., Erickson Conference Room 1st Thursday Library Board, 4:30 p.m., Public Library, 264 West Main Street 1st Thursday Community Relations Commission, 6:00 p.m., Erickson Conference Room 2nd Monday Tree Commission, 4:00 p.m., Erickson Conference Room 2nd Thursday Public Transportation Advisory Commission, 1:00 p.m., Transit Maintenance Facility 2nd Thursday Galesburg Youth Commission, 4:30 p.m., Erickson Conference Room 2nd Thursday Overall Code Review Commission, 5:30 p.m., Erickson Conference Room 3rd Monday Fire and Police Commission, 10:00 a.m., Administration Conference Room, bi-monthly 3rd Thursday Galesburg/Knox Emergency Telephone Systems Board, 9:00 a.m., Police Chief’s Office, bi- monthly 3rd Thursday Airport Advisory Commission, 3:00 p.m., Harrel W. Timmons Galesburg Regional Airport 4th Monday 2% Foreign Fire Board, 6:00 p.m., Central Fire Station, bi-monthly 4th Tuesday Golf Advisory Commission, 4:00 p.m., Erickson Conference Room, with no meetings in December, January and February 4th Tuesday Local Emergency Planning Committee, 2:00 p.m., Erickson Conference Room Annually in April 2nd to Last Tuesday Planning & Zoning Commission, 5:30 p.m., Council Chambers Last Tuesday Police Pension Board of Trustees, 9:00 a.m., Erickson Conference Room, meets January, April, July and October HOLIDAYS OBSERVED BY THE CITY NEW YEAR’S DAY MARTIN LUTHER KING JR. BIRTHDAY GOOD FRIDAY FEDERAL MEMORIAL DAY INDEPENDENCE DAY LABOR DAY VETERANS DAY THANKSGIVING AND DAY AFTER CHRISTMAS EVE CHRISTMAS DAY User: Printed:12/09/2025 - 11:14AM shelms Transactions by Account Batch:00015.12.2025 Accounts Payable Account Number Vendor AmountDescription PO No Date 001-0000-10407-00 Baker Tilly US, LLP FY24 Audit Services - Library Portion 360.00 000009294112/09/2025 001-0000-10407-00 Amanda Jennings Cell Phone Allowance - AJennings 15.0011/30/2025 001-0000-10407-00 Brightspeed 11/25 Service Acct #304035525 74.9311/30/2025 001-0000-10407-00 Stratus Networks, Inc 12/25 Service Acct# 7382 33.9212/09/2025 001-0000-10407-00 Stratus Networks, Inc 12/25 Service Acct# 7382 101.5312/09/2025 001-0000-10701-00 ACP CreativIT LLC GFD - IPAWS - Jan to Nov 2028 - 630-55800 2,856.93 000009312212/09/2025 001-0000-10701-00 ACP CreativIT LLC GFD - IPAWS - Jan to Dec 2027 - 630-55800 3,116.67 000009312212/09/2025 001-0000-10701-00 ACP CreativIT LLC GFD - IPAWS - Jan to Dec 2026 - 630-55800 3,116.67 000009312212/09/2025 001-0000-10701-00 Breton SmarTek 1/26 - 10/26 - Fire Q callback subscription 625.0012/09/2025 001-0000-10701-00 Hewlett Packard Enterprise Company 2026 City Hall Annual support renewal - Jan 1 2026 to Dec 31 20 11,186.28 000009312612/09/2025 001-0000-10701-00 Knox County Humane Society 01/26 Animal Control Contract as per existing agreement 19,510.00 000009298112/09/2025 001-0000-10701-00 Hewlett Packard Enterprise Company 2026 GPD Annual support renewal - Jan 1 2026 to Dec 31 2026 5,369.76 000009312612/09/2025 001-0000-10701-00 PowerDMS Inc Power DMS annual fee January 2026 - November 2026 9,923.34 000009314012/09/2025 001-0000-10701-00 Target Solutions Learning, LLC Vector Check-It maint Fee 2026 395.00 000009310212/09/2025 001-0000-10701-00 Target Solutions Learning, LLC Vector Check-It Vehicles & Stations 1,624.65 000009310212/09/2025 001-0000-10701-00 Target Solutions Learning, LLC Vector Training Management 5,351.52 000009310212/09/2025 001-0000-10701-00 PowerDMS Inc 1/26 -8/26 - service for ILEAP 433.3312/09/2025 001-0000-10801-00 Advance Auto Parts wiper blades 55.9411/30/2025 001-0000-10801-00 Advance Auto Parts solenoids 86.3411/30/2025 001-0000-10801-00 Interstate Battery Systems of Central Illinois31 MHD 293.9011/30/2025 001-0000-10801-00 Valley Distribution Corp.motor oil - cust #24096 876.7011/30/2025 001-0000-10802-00 Herr Petroleum Corp 6002 gal Reg N/L ETH dir load 15,353.56 000009288511/30/2025 001-0000-22007-00 Illinois State Police 11/25 offender registration fund 90.0012/09/2025 001-0000-22007-00 Illinois Office of the Attorney General 11/25 sex offender registration fund 0958 90.0012/09/2025 001-0000-22007-00 Treasurer of the State of Illinois 11/25 sex offender registration collections fund 527 15.0012/09/2025 001-0000-36610-00 Solential Energy LLC reimbursement for site plan application fee 150.0012/09/2025 001-0000-37900-00 Brightspeed 11/25 Service Acct #304035525 -6.8111/30/2025 001-0000-37900-00 Stratus Networks, Inc 12/25 Service Acct# 7382 -12.3112/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 1 25-8023 Account Number Vendor AmountDescription PO No Date 81,086.85Subtotal for Divison: 0000 001-0105-51000-00 Baker Tilly US, LLP FY24 Audit Services 13,185.00 000009294112/09/2025 001-0105-54000-00 Gregory Saul Cell Phone Allowance 30.0011/30/2025 001-0105-54000-00 Dwight White Cell Phone Allowance 30.0011/30/2025 001-0105-54000-00 Angelica Mangieri Cell Phone Allowance 30.0011/30/2025 001-0105-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 10.3012/09/2025 001-0105-54000-00 Steve Cheesman Cell Phone Allowance 30.0011/30/2025 001-0105-54000-00 Heather Acerra Cell Phone Allowance 30.0011/30/2025 13,345.30Subtotal for Divison: 0105 001-0110-54000-00 Brightspeed 11/25 Service Acct #304035525 34.3411/30/2025 001-0110-54000-00 Eric Hanson Cell Phone Allowance 30.0011/30/2025 001-0110-54000-00 Cathy St George Cell Phone Allowance 30.0011/30/2025 001-0110-54000-00 Kristin Robinson Cell Phone Allowance 30.0011/30/2025 001-0110-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 28.2712/09/2025 152.61Subtotal for Divison: 0110 001-0115-51000-00 SpringbrookSoftware LLC 11/25 CivicPay PayPad transaction fee 20.0012/09/2025 001-0115-51000-00 Knox County Recorders Office 11/25 laredo services 26.0512/09/2025 001-0115-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 61.7812/09/2025 001-0115-54000-00 Ericka Gugliotta Cell Phone Allowance 30.0011/30/2025 001-0115-54000-00 Brightspeed 11/25 Service Acct #304035525 34.0511/30/2025 001-0115-54000-00 Kelli Bennewitz Cell Phone Allowance 30.0011/30/2025 201.88Subtotal for Divison: 0115 001-0120-54000-00 Jessica Pease Cell Phone Allowance 30.0011/30/2025 001-0120-54000-00 Amanda Willett Cell Phone Allowance 30.0011/30/2025 001-0120-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 20.5912/09/2025 80.59Subtotal for Divison: 0120 001-0145-51010-00 Barash & Everett, LLC 11/25 legal services - administrative hearing officer 1,620.0012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 367.5012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 15.3312/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 3,360.0012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 378.0012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 75.2512/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 67.5012/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 2 Account Number Vendor AmountDescription PO No Date 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 420.0012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 157.5012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 526.7512/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 526.7512/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 3,367.7512/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 360.0012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 602.0012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 1,053.5012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 1,916.2512/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 677.2512/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 664.5012/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 142.7512/09/2025 001-0145-51010-00 Davis & Campbell LLC 11/25 legal service 225.3312/09/2025 001-0145-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 10.3012/09/2025 16,534.21Subtotal for Divison: 0145 001-0160-51500-00 Gatehouse Media notice to bidders - Account #857927 145.7412/09/2025 001-0160-51500-00 Gatehouse Media notice to bidders - Account #857927 118.5012/09/2025 001-0160-59516-00 Jeffrey R Cervantez 12/01 - AV Services 120.0012/09/2025 001-0160-59516-00 Jeffrey R Cervantez 11/17 - AV Services 120.0012/09/2025 001-0160-59516-00 Jeffrey R Cervantez 10/06 - AV Services 120.0012/09/2025 001-0160-59523-00 Galesburg Downtown Council 2024 property tax levy received - maintenance 1,615.3512/09/2025 001-0160-59523-00 Galesburg Downtown Council 2024 property tax levy received - add'l maintenance 2,423.0312/09/2025 001-0160-84500-00 Knox Township Knox Township Annexation Payment 8,732.7612/09/2025 001-0160-84500-00 Knoxville Fire District Knoxville Fire District Annexation payment 839.3912/09/2025 001-0160-84500-00 Galesburg Township Galesburg Township annexation payment 959.1112/09/2025 15,193.88Subtotal for Divison: 0160 001-0205-51000-00 SpringbrookSoftware LLC 11/25 CivicPay PayPad transaction fee 75.3812/09/2025 001-0205-51000-00 US Sterling Capital Corp., Inc.Union National Bank & Trust 480.0012/09/2025 001-0205-51000-00 US Sterling Capital Corp., Inc.Enterprise Bank 240.0012/09/2025 001-0205-54000-00 Sharon Heiden Cell Phone Allowance 30.0011/30/2025 001-0205-54000-00 Brightspeed 11/25 Service Acct #304035525 68.0911/30/2025 001-0205-54000-00 Tanya Billeter Cell Phone Allowance 30.0011/30/2025 001-0205-54000-00 Denise Hensley Cell Phone Allowance 30.0011/30/2025 001-0205-54000-00 Bobbi Chockley Cell Phone Allowance 30.0011/30/2025 001-0205-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 92.6412/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 3 Account Number Vendor AmountDescription PO No Date 001-0205-54000-00 Tifani Miller Cell Phone Allowance 30.0011/30/2025 001-0205-54000-00 Jennifer O'hern Cell Phone Allowance 30.0011/30/2025 1,136.11Subtotal for Divison: 0205 001-0207-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 435.0012/09/2025 001-0207-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 30.8912/09/2025 001-0207-54000-00 Kerzi Peterson Cell Phone Allowance 30.0011/30/2025 001-0207-54000-00 Orlando Lucero Cell Phone Allowance 30.0011/30/2025 001-0207-54000-00 Cameron Lemaster Cell Phone Allowance 30.0011/30/2025 001-0207-61800-00 Office Specialists, Inc.Desk, bookshelf, chair, 2 guest chairs - IT (as per quote) 5,004.80 000009309812/09/2025 5,560.69Subtotal for Divison: 0207 001-0305-51500-00 Gatehouse Media notice to bidders - Account #857927 84.4512/09/2025 001-0305-54000-00 Stephen Gugliotta Cell Phone Allowance 30.0011/30/2025 001-0305-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 36.0412/09/2025 150.49Subtotal for Divison: 0305 001-0306-51000-00 SpringbrookSoftware LLC 11/25 CivicPay PayPad transaction fee 3.0012/09/2025 001-0306-51000-00 Knox County Recorders Office 11/25 laredo services 26.0512/09/2025 001-0306-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 87.5212/09/2025 001-0306-54000-00 Richard Slagel Cell Phone Allowance 30.0011/30/2025 001-0306-54000-00 Eric Heiden Cell Phone Allowance 30.0011/30/2025 001-0306-54000-00 Robert Elsbury Cell Phone Allowance 30.0011/30/2025 001-0306-54000-00 Tammera Matejewski Cell Phone Allowance 30.0011/30/2025 001-0306-54000-00 Daniel Koerner Cell Phone Allowance 30.0011/30/2025 001-0306-54000-00 Brightspeed 11/25 Service Acct #304035525 33.9811/30/2025 001-0306-55400-00 Kendall Zimmerman remove/dispose yard debris/trash - 1354 E Losey St 177.5012/09/2025 001-0306-55400-00 Kendall Zimmerman remove/dispose yard debris/trash - 58 Herring Ave 100.0012/09/2025 001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up services - 835 S Chambers 334.9612/09/2025 001-0306-55400-00 Kendall Zimmerman remove/dispose yard debris/trash - 825 E South St 70.0012/09/2025 001-0306-55400-00 Kendall Zimmerman remove/dispose yard debris/trash - 101 N Ivan 70.0012/09/2025 001-0306-55400-00 Kendall Zimmerman remove/dispose yard debris/trash - 1136 Grand Ave 70.0012/09/2025 001-0306-55400-00 Werner Restoraton Services, Inc.emergency board up services - 239 S Cherry St 556.4512/09/2025 001-0306-55400-00 Kendall Zimmerman remove/dispose yard debris/trash - 1354 E Losey 350.0012/09/2025 001-0306-61000-00 Office Specialists, Inc.markers 5.6712/09/2025 2,035.13Subtotal for Divison: 0306 001-0410-51000-00 Knox County Recorders Office 11/25 laredo services 26.0512/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 4 Account Number Vendor AmountDescription PO No Date 001-0410-51000-00 SpringbrookSoftware LLC 11/25 CivicPay PayPad transaction fee 3.0012/09/2025 001-0410-54000-00 Brightspeed 11/25 Service Acct #304035525 16.9911/30/2025 001-0410-54000-00 Aaron Gavin Cell Phone Allowance 30.0011/30/2025 001-0410-54000-00 Megan Heisler Cell Allowance 30.0011/30/2025 001-0410-54000-00 Finau Kolomalu Cell Phone Allowance 30.0011/30/2025 001-0410-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 82.3712/09/2025 001-0410-54000-00 Jamie West Cell Phone Allowance 30.0011/30/2025 001-0410-54000-00 Matthew Kirgan Cell Phone Allowance 30.0011/30/2025 278.41Subtotal for Divison: 0410 001-0445-54000-00 Derek Poland Cell Phone Allowance 30.0011/30/2025 001-0445-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 43.6212/09/2025 001-0445-54000-00 Brightspeed 11/25 Service Acct #304035525 33.9811/30/2025 001-0445-55500-00 Valley Distribution Corp.drum core - cust #24096 20.0011/30/2025 001-0445-55500-00 IL Oil Marketing Equipment, Inc.repaired pulser 565.5012/09/2025 001-0445-55500-00 B&B Truck and Trailer Galesburg truck test #183 57.0012/09/2025 001-0445-55700-00 American Pest Control Inc 11/25 pest service 40.0012/09/2025 001-0445-57500-00 Vestis 11/25 service 85.6812/09/2025 001-0445-57500-00 Vestis 11/25 service 85.6812/09/2025 001-0445-57500-00 Vestis 11/25 service 85.6812/09/2025 001-0445-63000-00 Napa Auto Parts loom-split poly 25.5012/09/2025 001-0445-63000-00 Brian's Automotive Equipment Repair Services Incvalves, handle, locking cover, adaptor, tubes 590.6912/09/2025 001-0445-63000-00 Brian's Automotive Equipment Repair Services Incvalves 468.9112/09/2025 001-0445-63000-00 Advance Auto Parts bristle disc 131.9012/09/2025 001-0445-63000-00 Advance Auto Parts return bristle disc -131.9012/09/2025 001-0445-63000-00 Advance Auto Parts surface disc 57.9512/09/2025 001-0445-63000-00 Advance Auto Parts lubricant 110.6412/09/2025 2,300.83Subtotal for Divison: 0445 001-0450-54000-00 Robert Kelley Cell Phone Allowance 30.0011/30/2025 001-0450-54000-00 Brightspeed 11/25 Service Acct #304035525 43.5011/30/2025 001-0450-54000-00 Justin McNaught Cell Phone Allowance 30.0011/30/2025 001-0450-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 38.5712/09/2025 001-0450-55500-00 B&B Truck and Trailer Galesburg truck test #108 57.0012/09/2025 001-0450-55500-00 B&B Truck and Trailer Galesburg truck test #112 57.0012/09/2025 001-0450-55500-00 B&B Truck and Trailer Galesburg truck test #114 57.0012/09/2025 001-0450-55500-00 B&B Truck and Trailer Galesburg truck test #301 57.0012/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 5 Account Number Vendor AmountDescription PO No Date 001-0450-55500-00 Galesburg Welding, Inc repair & patch diesel fuel tank #110 333.4012/09/2025 001-0450-55700-00 American Pest Control Inc 11/25 pest service 50.0012/09/2025 001-0450-55700-00 American Pest Control Inc 11/25 pest service 75.0012/09/2025 001-0450-62500-00 Midstate Manufacturing, Inc.hose fitting #137 29.2912/09/2025 001-0450-66500-00 Galesburg Electric, Inc.band saw 366.9212/09/2025 1,224.68Subtotal for Divison: 0450 001-0510-54000-00 Magdalene Semington Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Ryne Sage Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Kyle A Winbigler Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 227.8912/09/2025 001-0510-54000-00 Lane Mings Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Anthony Oligney-Estill Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Jason Shaw Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Mark McLaughlin Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Steffanie Cromien Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Kevin Legate Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 James Kubis Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Brightspeed 11/25 Service Acct #304035525 235.9911/30/2025 001-0510-54000-00 Christopher Hootman Cell Phone Allowance 30.0011/30/2025 001-0510-54000-00 Patrick Kisler Cell Phone Allowance 30.0011/30/2025 001-0510-55000-00 Motorola Solutions, Inc 11/25 service - acct #1035503631-0001 112.0012/09/2025 001-0510-55500-00 Mobile Communications America Inc install connectors and hardware kit 961.9212/09/2025 001-0510-55700-00 Howe Overhead Doors, Inc.replaced wiring installed board & station 1,075.0012/09/2025 001-0510-55800-00 PowerDMS Inc 9/25 -12/25 - service for ILEAP 216.6712/09/2025 001-0510-55800-00 PowerDMS Inc Power DMS annual fee November - December 2025 1,984.66 000009314012/09/2025 001-0510-59300-00 UniFirst First Aid Corp refill of first aid supplies 258.1912/09/2025 001-0510-61700-00 Jensen Information Tech Inc 1TB Solid State Drive 1,059.98 000009312512/09/2025 001-0510-61700-00 Jensen Information Tech Inc 20 TB Hard Drive 3,549.95 000009312512/09/2025 001-0510-61700-00 Jensen Information Tech Inc Synology Disk Station 1,739.99 000009312512/09/2025 001-0510-61700-00 Jensen Information Tech Inc SDRAM Memory Module 659.98 000009312512/09/2025 001-0510-61700-00 Jensen Information Tech Inc Patch Cable 8.99 000009312512/09/2025 001-0510-62500-00 JRR Ford LLC wheel assembly #28 704.2412/09/2025 001-0510-62500-00 Advance Auto Parts circuit breaker #404 11.3212/09/2025 001-0510-62500-00 Advance Auto Parts circuit breaker #409 11.3212/09/2025 001-0510-62500-00 Advance Auto Parts trans conditioner #30 15.4312/09/2025 001-0510-62500-00 Advance Auto Parts cab filter #29 8.6612/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 6 Account Number Vendor AmountDescription PO No Date 001-0510-62500-00 JRR Ford LLC valve stems #28 63.4412/09/2025 13,265.62Subtotal for Divison: 0510 001-0525-54700-00 Grant Morris 11/25 mileage reimbursement 78.4012/09/2025 78.40Subtotal for Divison: 0525 001-0550-54000-00 Joshua Simons Cell Phone Allowance 30.0011/30/2025 001-0550-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 154.2712/09/2025 001-0550-54000-00 Brightspeed 11/25 Service Acct #304035525 819.2111/30/2025 001-0550-54000-00 Amanda Jennings Cell Phone Allowance 15.0011/30/2025 001-0550-54000-00 Raymundo Martinez Cell Phone Allowance 30.0011/30/2025 001-0550-61000-00 Office Specialists, Inc.file folders 86.1012/09/2025 001-0550-61000-00 Office Specialists, Inc.toner 403.8612/09/2025 001-0550-67500-00 Midwest Uniform Supply, Inc shirts - SKulavic 150.7512/09/2025 1,689.19Subtotal for Divison: 0550 001-0605-51000-00 Go Van Gogh's engraving of retiree plaque 40.0012/09/2025 001-0605-54000-00 Randy Hovind Cell Phone Allowance 30.0011/30/2025 001-0605-54000-00 Matthew Cain Cell Phone Allowance 30.0011/30/2025 001-0605-54000-00 Brightspeed 11/25 Service Acct #304035525 144.7111/30/2025 001-0605-54000-00 Donald Brackett Cell Phone Allowance 30.0011/30/2025 001-0605-54000-00 James Pendergast Cell Phone Allowance 30.0011/30/2025 001-0605-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 251.6212/09/2025 001-0605-54000-00 John Seitz Cell Phone Allowance 30.0011/30/2025 001-0605-54000-00 Jennifer Moser Cell Phone Allowance 30.0011/30/2025 001-0605-54500-00 Brock Schmitt Schmitt,B - meals - ADV Fire Officer Wk 1 - Champaign IL 155.0012/09/2025 001-0605-55500-00 MacQueen Emergency annual hurst maintenance 1,335.0012/09/2025 001-0605-55500-00 Truck Centers, Inc turbo replace #061 3,677.4012/09/2025 001-0605-55700-00 Mechanical Service Inc.Credit of Inv #4723 Brooks toilet repairs -208.4212/09/2025 001-0605-55700-00 American Pest Control Inc 11/25 pest service 55.0012/09/2025 001-0605-55700-00 American Pest Control Inc 11/25 pest service 55.0012/09/2025 001-0605-55700-00 American Pest Control Inc 11/25 pest service 55.0012/09/2025 001-0605-55700-00 American Pest Control Inc 11/25 pest service 55.0012/09/2025 001-0605-55800-00 Breton SmarTek 11/25 - 12/25 - Fire Q callback subscription 125.0012/09/2025 001-0605-62500-00 Cummins Sale & Service Turbocharger #61 6,804.91 000009313412/09/2025 001-0605-62500-00 Advance Auto Parts oil filter #050 4.0012/09/2025 001-0605-62500-00 Alexis Fire Equipment Co., Inc.unit #53 - port drain 219.7312/09/2025 001-0605-62500-00 Alexis Fire Equipment Co., Inc.unit #51 - ball joints, valve handle, rod crimp end, nuts, bolts 579.4912/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 7 Account Number Vendor AmountDescription PO No Date 001-0605-62500-00 B&B Truck and Trailer Galesburg valve #54 42.3512/09/2025 001-0605-62500-00 B&B Truck and Trailer Galesburg oil filter #52 38.6712/09/2025 001-0605-62500-00 Napa Auto Parts air filter #51 260.3912/09/2025 001-0605-65000-00 Office Specialists, Inc.paper towels 32.9712/09/2025 001-0605-66000-00 Galesburg Electric, Inc.Fremont - parking lot lights 209.3512/09/2025 001-0605-66500-00 Duo-Safety Ladder Corporation rope, sleeve 110.8512/09/2025 001-0605-66500-00 MES Service Company LLC rescue cords, bound loops, carabiners, stuff bags 726.0012/09/2025 001-0605-67500-00 Midwest Uniform Supply, Inc Pendergast - shirt 72.0012/09/2025 001-0605-68600-00 Office Specialists, Inc.nitrile gloves 104.4012/09/2025 001-0605-68600-00 Office Specialists, Inc.nitrile gloves 52.2012/09/2025 15,177.62Subtotal for Divison: 0605 001-0630-55800-00 Tri-City Electric Company of Iowa City of Galesburg auditorium upgrade, electrical rack outlet 750.0012/09/2025 001-0630-55800-00 ACP CreativIT LLC GFD - IPAWS - Dec 2025 259.73 000009312212/09/2025 001-0630-65500-00 Titanium Technologies AC/DC DIN Rail Supply 816.00 000009313312/09/2025 001-0630-65500-00 Titanium Technologies Peplink BR1 Mini Core 3,729.00 000009313312/09/2025 001-0630-65500-00 Titanium Technologies Atlas IED Relay Module 7,858.80 000009313312/09/2025 001-0630-65500-00 Titanium Technologies Peplink 3 in 1 Antenna 2,256.65 000009313312/09/2025 15,670.18Subtotal for Divison: 0630 Subtotal for Fund 001 185,162.67 011-0000-66000-00 Roanoke Concrete Products Co Addt'l 2025 Supply of PCC Class SI 631.00 000009291612/09/2025 011-0000-66000-00 Roanoke Concrete Products Co Addt'l 2025 Supply of PCC Class SI 1,025.38 000009291612/09/2025 011-0000-66000-00 Roanoke Concrete Products Co 2025 Supply of CLSM Flowable Mix 2 203.50 000009291112/09/2025 1,859.88Subtotal for Divison: 0000 Subtotal for Fund 011 1,859.88 012-0000-20103-00 Valley Construction Co Inc Retainage - GFD Sleeping Quarters Renovation - app2 -7,739.0012/09/2025 012-0000-73000-00 Michael & Emily Raymond property acquisition at 1943 S Lake Storey Rd 10,000.0012/09/2025 012-0000-73000-00 Blake Lefler Payment for property acquisition at 1983 S Lake Storey Rd 10,000.0012/09/2025 012-0000-73000-00 Blake Lefler Payment for property acquisition at 1983 S Lake Storey Rd 1,250.0012/09/2025 012-0000-76000-00 Valley Construction Co Inc GFD Sleeping Quarters Renovation as per bid specifications 77,390.00 000009304312/09/2025 90,901.00Subtotal for Divison: 0000 Subtotal for Fund 012 90,901.00 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 8 Account Number Vendor AmountDescription PO No Date 013-0000-78010-00 Terra Engineering, Ltd.Engineering for E Main Street Improvement Project 14,426.49 000009310512/09/2025 14,426.49Subtotal for Divison: 0000 Subtotal for Fund 013 14,426.49 014-0000-64500-00 Sherwin Williams Co.paint 43.9512/09/2025 43.95Subtotal for Divison: 0000 Subtotal for Fund 014 43.95 016-0000-54000-00 Timothy Spitzer Cell Phone Allowance 30.0011/30/2025 016-0000-54000-00 Travis Smith Cell Phone Allowance 30.0011/30/2025 016-0000-54000-00 Andrew Swanson Cell Phone Allowance 30.0011/30/2025 016-0000-54000-00 Michael Ingles Cell Phone Allowance 30.0011/30/2025 016-0000-54000-00 Allison Buccalo Cell Phone Allowance 30.0011/30/2025 016-0000-54000-00 Bryan Anderson Cell Phone Allowance 30.0011/30/2025 016-0000-69300-00 Cedar Creek Kennels LLC Dual purpose canine 10,500.00 000009313112/09/2025 10,680.00Subtotal for Divison: 0000 Subtotal for Fund 016 10,680.00 019-1905-51500-00 Gatehouse Media notice to bidders - Account #857927 113.9612/09/2025 019-1905-54000-00 Brightspeed 11/25 Service Acct #304035525 33.9811/30/2025 019-1905-54000-00 Cathleen Gibson Cell Phone Allowance 30.0011/30/2025 019-1905-54000-00 Angela Buchen Cell Phone Allowance 30.0011/30/2025 019-1905-54000-00 Don Miles Cell Phone Allowance 30.0011/30/2025 019-1905-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 59.1612/09/2025 019-1905-55000-00 Michael Markley CDL renewal reimbursement - MMarkley 30.0012/09/2025 327.10Subtotal for Divison: 1905 019-1910-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 17.9712/09/2025 019-1910-54000-00 Brightspeed 11/25 Service Acct #304035525 169.9211/30/2025 019-1910-55700-00 Lambasio, Inc.backflushed faucet 156.2512/09/2025 019-1910-55700-00 AMP Companies Inc repaired heating valve 855.5112/09/2025 019-1910-55700-00 American Pest Control Inc 11/25 pest service 50.0012/09/2025 019-1910-65000-00 Office Specialists, Inc.toilet paper 38.3712/09/2025 019-1910-65000-00 Office Specialists, Inc.paper towels 92.1012/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 9 Account Number Vendor AmountDescription PO No Date 1,380.12Subtotal for Divison: 1910 019-1911-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 71.8912/09/2025 019-1911-55700-00 American Pest Control Inc 11/25 pest service 65.0012/09/2025 019-1911-55700-00 Elevator Safety Associates LLC hydraulic pressure test witnessing & inspection 250.0012/09/2025 019-1911-55700-00 Kone, Inc hoist way access for QEI inspector 340.0012/09/2025 019-1911-57500-00 Vestis 10/25 service 9.2012/09/2025 019-1911-65000-00 Office Specialists, Inc.urinal mats 45.1912/09/2025 019-1911-65000-00 Office Specialists, Inc.toilet paper 76.7512/09/2025 019-1911-65000-00 Office Specialists, Inc.paper towels 46.0512/09/2025 019-1911-65000-00 Office Specialists, Inc.paper towels 59.7812/09/2025 963.86Subtotal for Divison: 1911 019-1915-54000-00 Aaron Young Cell Phone Allowance 30.0011/30/2025 019-1915-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 38.5712/09/2025 019-1915-54000-00 Michael Markley Cell Phone Allowance 30.0011/30/2025 019-1915-54000-00 Brightspeed 11/25 Service Acct #304035525 33.9811/30/2025 019-1915-54000-00 Jason Asbury Cell Phone Allowance 30.0011/30/2025 019-1915-55500-00 B&B Truck and Trailer Galesburg truck test #506 57.0012/09/2025 019-1915-55700-00 Safety-Kleen Corp., Inc.chemical testing 2,179.0012/09/2025 019-1915-55700-00 Lambasio, Inc.pump bathroom pits at boat ramps & park 400.0012/09/2025 019-1915-56000-00 Terry Allen, Inc Peck Park - Toilet Rental - 1 Regular Unit 4/1/25 - 10/31/25 90.00 000009289212/09/2025 019-1915-56000-00 Terry Allen, Inc Bateman Park - Toilet Rental - 1 Handicap Unit 4/1/25 - 10/31/25 180.00 000009289212/09/2025 019-1915-56000-00 Terry Allen, Inc Bersie Williams Area - Toilet Rental - 1 Regular Unit 4/1/25 - 1 90.00 000009289212/09/2025 019-1915-57500-00 Vestis 11/25 service 74.8612/09/2025 019-1915-62500-00 Birkeys Farm Store, Inc axle #576 664.5612/09/2025 019-1915-65500-00 Scott Equipment, LLC hp ultra 103.5012/09/2025 019-1915-66500-00 Birkeys Farm Store, Inc Purchase of a Nine Foot Hydraulic Lift Sickle Bar Mower 6,595.00 000009311912/09/2025 10,596.47Subtotal for Divison: 1915 019-1920-54000-00 Brightspeed 11/25 Service Acct #304035525 35.0311/30/2025 019-1920-54000-00 Bryan Luedtke Cell Phone Allowance 30.0011/30/2025 019-1920-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 28.2712/09/2025 019-1920-57500-00 Vestis 12/25 service 62.5012/09/2025 019-1920-57500-00 Vestis 11/25 service 62.5012/09/2025 019-1920-61000-00 Office Specialists, Inc.binders 27.2412/09/2025 019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCherb pre isoxaben dithipyr 125.0012/09/2025 019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCturf anti-transpirant, herb pre dithiopyr 2,653.7612/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 10 Account Number Vendor AmountDescription PO No Date 019-1920-63500-00 HERITAGE LANDSCAPE SUPPLY GROUP INCvendor pass through credit -2,759.9010/14/2025 019-1920-64125-00 Boxcar Express misc concessions 1,116.3512/09/2025 019-1920-65000-00 Office Specialists, Inc.cleaner 22.5612/09/2025 019-1920-66000-00 Riverstone Group, Inc.Rip Rap Cust #GALECI 480.4212/09/2025 019-1920-66000-00 River City Supply, Inc.ploy rap surface 18.14 ton 1,922.8412/09/2025 019-1920-76000-00 LuAva Inc Bunker Links Cart Path Installation and Resurfacing - Hole 17 (a 55,000.00 000009309912/09/2025 019-1920-76000-00 LuAva Inc Change Order 1 - Bunker Links Cart Path Hole 17 (extra prep and 1,875.00 000009309912/09/2025 60,681.57Subtotal for Divison: 1920 019-1925-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 10.3012/09/2025 019-1925-56000-00 Terry Allen, Inc Campground - Toilet Rental - 4 Regular Units 4/10/25 to 10/13/25 180.00 000009289212/09/2025 190.30Subtotal for Divison: 1925 019-1935-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 41.1912/09/2025 019-1935-54000-00 Brightspeed 11/25 Service Acct #304035525 100.2011/30/2025 019-1935-57500-00 Vestis 12/25 service 454.4812/09/2025 019-1935-57500-00 Vestis 11/25 service 454.4812/09/2025 019-1935-59300-00 UniFirst First Aid Corp refill of first aid supplies 104.5312/09/2025 1,154.88Subtotal for Divison: 1935 019-1940-51400-00 Carol Garside 12/3 - dance leader - Candyland Ball 100.0012/09/2025 019-1940-51400-00 Young Dance Inc 12/3 - DJ for Candyland Ball 100.0012/09/2025 019-1940-51400-00 Megan R Pilkington 11/21 - country line dance class - 15 students 75.0012/09/2025 019-1940-51400-00 Roger Underwood 12/3 - Santa & Mrs Claus for Candyland Ball 150.0012/09/2025 425.00Subtotal for Divison: 1940 019-1945-65000-00 Office Specialists, Inc.trash bags, cleaner 103.3812/09/2025 103.38Subtotal for Divison: 1945 019-1950-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 10.3012/09/2025 10.30Subtotal for Divison: 1950 019-1955-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 10.3012/09/2025 019-1955-54000-00 Brightspeed 11/25 Service Acct #304035525 9.5111/30/2025 019-1955-65000-00 Office Specialists, Inc.toilet bowl cleaner 49.9912/09/2025 019-1955-68500-00 Hawkins, Inc misc chemicals 230.2012/09/2025 300.00Subtotal for Divison: 1955 019-1960-65000-00 Office Specialists, Inc.toilet bowl cleaner 49.9912/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 11 Account Number Vendor AmountDescription PO No Date 49.99Subtotal for Divison: 1960 019-1965-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 10.3012/09/2025 019-1965-54000-00 David Vandermeer Cell Phone Allowance 30.0011/30/2025 019-1965-54000-00 Brightspeed 11/25 Service Acct #304035525 24.9811/30/2025 019-1965-57500-00 Vestis 12/25 service 74.8612/09/2025 019-1965-57500-00 Vestis 11/25 service 47.2412/09/2025 019-1965-57500-00 Vestis 12/25 service 47.2412/09/2025 234.62Subtotal for Divison: 1965 019-1975-54000-00 Brightspeed 11/25 Service Acct #304035525 49.4511/30/2025 019-1975-54000-00 Cris Fones Cell Phone Allowance 30.0011/30/2025 019-1975-54000-00 Brandon Phillips Cell Phone Allowance 30.0011/30/2025 019-1975-55500-00 Valley Distribution Corp.core fee for drum - cust #24096 20.0012/09/2025 019-1975-62500-00 B&B Truck and Trailer Galesburg returned shock mount #106 -95.7612/09/2025 019-1975-62500-00 Midstate Manufacturing, Inc.hydraulic hose #106 165.2512/09/2025 019-1975-65500-00 Valley Distribution Corp.bar n chain oil - cust #24096 455.4012/09/2025 654.34Subtotal for Divison: 1975 Subtotal for Fund 019 77,071.93 020-0000-54000-00 Brightspeed 11/25 Service Acct #304035525 67.9711/30/2025 67.97Subtotal for Divison: 0000 Subtotal for Fund 020 67.97 021-0000-55700-00 Mechanical Service Inc.Mini split and electrical work 25-37 6,485.00 000009311612/09/2025 021-0000-66000-00 Industrial Fans Direct 25-29 BigAss Fans for Brooks and Fremont stations 10,347.00 000009311812/09/2025 16,832.00Subtotal for Divison: 0000 Subtotal for Fund 021 16,832.00 024-0000-59535-00 Knox Co. Area Partnership for Economic DevelopmentKCAP Quarterly Investment Q4 2025 62,500.0012/09/2025 024-0000-83100-00 Larson Family Real Estate, LLLP 07/25 - 09/25 - slumberland sales tax rebate 5,599.5612/09/2025 68,099.56Subtotal for Divison: 0000 Subtotal for Fund 024 68,099.56 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 12 Account Number Vendor AmountDescription PO No Date 026-0000-51000-00 Baker Tilly US, LLP FY24 Audit Services 225.00 000009294112/09/2025 225.00Subtotal for Divison: 0000 Subtotal for Fund 026 225.00 030-0000-10701-00 Foxster Opco LLC 1/26 -4/26 - annual maintenance 80.0012/09/2025 80.00Subtotal for Divison: 0000 030-0320-51500-00 WGIL/WAAG/WLSR, Inc.11/25 radio ads 200.0011/30/2025 030-0320-54000-00 Dedra Mannon Cell Phone Allowance 30.0011/30/2025 030-0320-54000-00 Brightspeed 11/25 Service Acct #304035525 65.6111/30/2025 030-0320-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 35.9512/09/2025 030-0320-55800-00 Foxster Opco LLC 12/25 GPS/AVL 446.2212/09/2025 030-0320-55800-00 Foxster Opco LLC 12-25 - annual maintenance 20.0012/09/2025 030-0320-61000-00 Office Specialists, Inc.note cards, binder clips, rubber bands, file folders 47.5211/30/2025 030-0320-62500-00 JRR Ford LLC sensor 200.0011/30/2025 030-0320-62500-00 Napa Auto Parts return AC heater switch -21.3311/30/2025 030-0320-62500-00 Napa Auto Parts blower motor siwtch 35.3911/30/2025 030-0320-62500-00 Napa Auto Parts steering stabilizer 50.5911/30/2025 030-0320-62500-00 Napa Auto Parts AC heater switch 21.3311/30/2025 030-0320-62510-00 Herr Petroleum Corp 256.2 Gal unleaded ethanol 670.87 000009287911/30/2025 030-0320-62510-00 Herr Petroleum Corp 290.2 Gal unleaded ethanol 771.38 000009287911/30/2025 2,573.53Subtotal for Divison: 0320 030-0370-51000-00 Baker Tilly US, LLP FY24 Audit Services 630.00 000009294112/09/2025 030-0370-51500-00 WGIL/WAAG/WLSR, Inc.11/25 radio ads 200.0011/30/2025 030-0370-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 87.2512/09/2025 030-0370-54000-00 Brightspeed 11/25 Service Acct #304035525 130.5011/30/2025 030-0370-54000-00 Kraig Boynton Cell Phone Allowance 30.0011/30/2025 030-0370-55500-00 JRR Ford LLC Engine repairs to Medium Duty Bus 2004 as per quote 8,353.74 000009312311/30/2025 030-0370-55500-00 JRR Ford LLC Replace turbo,reseal upper oil pan gasket and install vacuum pum 2,296.22 000009312311/30/2025 030-0370-55700-00 Howe Overhead Doors, Inc.replaced logic board, power board & rpm sensor 950.0011/30/2025 030-0370-55800-00 Foxster Opco LLC 12/25 GPS/AVL 446.2212/09/2025 030-0370-57500-00 Cintas, Inc 11/25 service 342.5411/30/2025 030-0370-57500-00 Cintas, Inc 11/25 service 248.2211/30/2025 030-0370-57500-00 Cintas, Inc 12/25 service 342.5412/09/2025 030-0370-62500-00 Napa Auto Parts refund of core deposits -120.0011/30/2025 030-0370-62500-00 Napa Auto Parts pipe connecter, hanger 55.6411/30/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 13 Account Number Vendor AmountDescription PO No Date 030-0370-62500-00 Napa Auto Parts u-bolt 15.7811/30/2025 030-0370-62500-00 Napa Auto Parts refund core deposits -253.0011/30/2025 030-0370-62500-00 Napa Auto Parts fuel filter, oil filter 138.5811/30/2025 030-0370-62500-00 Napa Auto Parts pipe connecter, clamp 85.9611/30/2025 030-0370-62500-00 Napa Auto Parts refund of core deposits -165.0011/30/2025 030-0370-62500-00 Napa Auto Parts exhaust flange 22.9411/30/2025 030-0370-62500-00 Truck Centers, Inc sensors 1,089.5611/30/2025 030-0370-62500-00 Napa Auto Parts batteries & core deposits 418.3811/30/2025 030-0370-62500-00 Napa Auto Parts fuel filter 108.9911/30/2025 030-0370-62500-00 JRR Ford LLC tube asy 81.8111/30/2025 030-0370-62500-00 JRR Ford LLC indicator assembly 24.5011/30/2025 030-0370-62510-00 Herr Petroleum Corp 736.9 Gal diesel #2 2,586.07 000009287911/30/2025 030-0370-63000-00 Napa Auto Parts cut-off wheels 26.4511/30/2025 030-0370-66000-00 Galesburg Electric, Inc.emergency lights 120.7511/30/2025 18,294.64Subtotal for Divison: 0370 Subtotal for Fund 030 20,948.17 049-0000-51000-00 Baker Tilly US, LLP FY24 Audit Services 90.00 000009294112/09/2025 90.00Subtotal for Divison: 0000 Subtotal for Fund 049 90.00 052-0000-83100-00 YMCA of Knox County Illinois 2025 PlayZone Grant Agreement 300,000.00 000009313912/09/2025 300,000.00Subtotal for Divison: 0000 Subtotal for Fund 052 300,000.00 057-0000-10701-00 ACP CreativIT LLC InformaCast Fusion Essentials - Jan - Nov 2028 3,284.72 000009312212/09/2025 057-0000-10701-00 ACP CreativIT LLC InformaCast Fusion Essentials - Jan - Dec 2026 3,583.33 000009312212/09/2025 057-0000-10701-00 ACP CreativIT LLC InformaCast Fusion Essentials - Jan - Dec 2027 3,583.33 000009312212/09/2025 057-0000-55800-00 ACP CreativIT LLC Software provisioning - one time fee 875.00 000009312212/09/2025 057-0000-55800-00 ACP CreativIT LLC InformaCast Fusion Essentials - Dec 2025 298.62 000009312212/09/2025 11,625.00Subtotal for Divison: 0000 Subtotal for Fund 057 11,625.00 058-0000-51000-00 US Sterling Capital Corp., Inc.First State Bank 117.7012/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 14 Account Number Vendor AmountDescription PO No Date 117.70Subtotal for Divison: 0000 Subtotal for Fund 058 117.70 061-0000-10701-00 Railroad Management Company III, LLC 03/26 - 12/26 - license fees 693.7412/09/2025 061-0000-10701-00 Railroad Management Company III, LLC 01/27 - 02/27 - license fees 138.7512/09/2025 061-0000-10701-00 AssureCo Risk Mgmt & Regulatory Compliance LLC1/26 - 11/26 - EPA RMP compliance service fee 3,850.0012/09/2025 061-0000-10704-00 Sebis Postage 12/25 - postage for UB Bills 7,500.0012/09/2025 061-0000-20101-00 JACK PEREZ Refund Check 016759-001, 349 HAWKINSON AVE 11.0712/01/2025 061-0000-20101-00 DONNA MOLER Refund Check 055075-000, 227 CIRCLE DR 83.1812/01/2025 061-0000-20101-00 MARIO TINOCO PEREZ Refund Check 066304-000, 662 MONMOUTH BLVD 43.5112/01/2025 061-0000-20101-00 TIMOTHY WADHAMS Refund Check 067870-001, 1585 BRIDGE AVE 156.0312/04/2025 061-0000-20101-00 THAD MOORE Refund Check 045791-013, 859 MULBERRY ST 96.5412/04/2025 061-0000-20101-00 MORNINGSIDE ALLIANCE LLC Refund Check 059064-022, 52 HUSTON ST 122.3312/02/2025 061-0000-20101-00 MORNINGSIDE ALLIANCE LLC Refund Check 059064-024, 750 CLARK ST 126.2912/02/2025 061-0000-20101-00 BRENDA MORRISON Refund Check 059138-000, 424 LOCUST ST 132.2412/01/2025 061-0000-20101-00 TAMMIE WEAVER Refund Check 052195-007, 1099 E LOSEY ST 163.0412/02/2025 061-0000-20101-00 MELANY BALDWIN Refund Check 060114-003, 1680 N WEST ST 77.8312/01/2025 061-0000-20101-00 BELINDA BAYINDA Refund Check 069603-000, 544 W TOMPKINS ST 147.9212/04/2025 061-0000-20101-00 TIMOTHY BEERS Refund Check 067922-000, 819 PECK ST 27.1512/01/2025 061-0000-20101-00 JERRY BOWEN Refund Check 018306-001, 187 SILVER ST 73.4412/01/2025 061-0000-20101-00 ROBIN ARDALAN Refund Check 064347-000, 2268 E KNOX ST 61.1912/01/2025 061-0000-20101-00 DANIEL GREENE Refund Check 067744-000, 953 W GROVE ST 100.3312/01/2025 061-0000-20101-00 DERECK LEMLEY Refund Check 060415-001, 730 N CEDAR ST 167.3712/01/2025 061-0000-20101-00 JESSICA DEJAYNES Refund Check 059856-000, 30 HACKBERRY CIRCLE 1.7012/01/2025 061-0000-20101-00 TERRI GIBBS Refund Check 020193-000, 60 W SECOND ST 46.0912/01/2025 061-0000-20101-00 ZACHARY DELACRUZ Refund Check 044107-002, 760 PHILLIPS ST 71.7112/01/2025 061-0000-20101-00 MARK MARTIN Refund Check 005097-081, 979 E NORTH ST 100.3312/01/2025 061-0000-20101-00 LACIE COURSON Refund Check 050973-001, 98 DIETERICH AVE 96.7112/04/2025 061-0000-20101-00 CHAD EIKER Refund Check 069737-000, 684 US HWY 150 E 142.9512/04/2025 061-0000-20101-00 MAKENNA GUERIN Refund Check 068532-000, 967 MCCLURE ST 38.7312/04/2025 061-0000-20101-00 DAVID HORANEY ESTATE Refund Check 023921-001, 1431 S SEMINARY ST 66.2912/01/2025 061-0000-20101-00 SAMUEL CHAVEZ-ROBLES Refund Check 007784-001, 475 FIFER ST 98.5312/04/2025 061-0000-20101-00 TAYLOR LEONARD Refund Check 069496-000, 380 INDIANA AVE 90.4212/04/2025 061-0000-20101-00 NICHOLAS HUNZIKER Refund Check 069799-000, 1867 CLAY DR 141.8112/04/2025 061-0000-20101-00 DAVID DOWERS Refund Check 062845-005, 566 W DAYTON ST 149.9112/04/2025 061-0000-51000-00 US Sterling Capital Corp., Inc.Community Savings Bank 234.3612/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 15 Account Number Vendor AmountDescription PO No Date 061-0000-51000-00 SpringbrookSoftware LLC 11/25 CivicPay PayPad transaction fee 150.7412/09/2025 061-0000-51000-00 Baker Tilly US, LLP FY24 Audit Services 2,565.00 000009294112/09/2025 061-0000-51000-00 AssureCo Risk Mgmt & Regulatory Compliance LLC12/25 - EPA RMP compliance service fee 350.0012/09/2025 061-0000-51000-00 Knox County Recorders Office 11/25 laredo services 26.0512/09/2025 061-0000-54000-00 Francis Rutledge Cell Phone Allowance 30.0011/30/2025 061-0000-54000-00 Scott Seiberlich Cell Phone Allowance 30.0011/30/2025 061-0000-54000-00 Stratus Networks, Inc 12/25 Service Acct# 7382 128.6212/09/2025 061-0000-54000-00 Brightspeed 11/25 Service Acct #304035525 128.4511/30/2025 061-0000-54000-00 Michael Mackey Cell Phone Allowance 30.0011/30/2025 061-0000-54000-00 Roger Mettler Cell Phone Allowance 30.0011/30/2025 061-0000-54000-00 Justin McDonald Cell Phone Allowance 30.0011/30/2025 061-0000-54000-00 Jerami Brown Cell Phone Allowance 30.0011/30/2025 061-0000-55500-00 Foremost Industrial Technologies REPAIR OF GRAVEL PACK #4 AT OQUAWKA PLANT 8,400.00 000009310712/09/2025 061-0000-55500-00 Grosch Irrigaton Co., Inc remove & reinstall motor 2,250.0012/09/2025 061-0000-55700-00 Royal Cleaning Services 12/25 janitorial services 563.0012/09/2025 061-0000-55700-00 AMP Companies Inc removed existing valve, ran new electrical for valve 4,063.6312/09/2025 061-0000-56000-00 Terry Allen, Inc bucket lift rental 630.0012/09/2025 061-0000-62510-00 Herr Petroleum Corp 156.7 Gal Diesel #2 & winter additive Galesburg Water Generator 573.43 000009288412/09/2025 061-0000-66000-00 Schulte Supply, Inc.marking paint, marking sticks 398.1512/09/2025 061-0000-66000-00 Roanoke Concrete Products Co PORTLAND CEMENT CONCRETE (CL SI) - DELIVERED 157.75 000009290112/09/2025 061-0000-66000-00 Core & Main ball valves 450.0012/09/2025 061-0000-66000-00 Core & Main tubes 345.0012/09/2025 061-0000-66000-00 Core & Main Stems 1,999.5812/09/2025 061-0000-66000-00 Core & Main Meter Lids 135.0012/09/2025 061-0000-66000-00 Grainger Inc motor 150.9212/09/2025 061-0000-66000-00 Core & Main Flanges 750.0012/09/2025 061-0000-66500-00 Core & Main manhole cover lid lifters 124.3012/09/2025 061-0000-66700-00 Core & Main meters 748.0012/09/2025 061-0000-68500-00 USA Bluebook, Inc.misc chemicals 934.3712/09/2025 061-0000-68500-00 Hawkins, Inc 2025 Gas Chlorine for Water Division as per your bid. Will orde 5,166.00 000009288812/09/2025 061-0000-68500-00 Industrial Specialties Llc misc chemicals 2,491.7112/09/2025 061-0000-83100-00 AMP Companies Inc hook up water service - 864 Florence 154.2212/09/2025 061-0000-83100-00 JC Dillon, Inc Galvanized water service line replacements 103,258.00 000009305712/09/2025 152,323.41Subtotal for Divison: 0000 Subtotal for Fund 061 152,323.41 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 16 Account Number Vendor AmountDescription PO No Date 067-0000-20101-00 TERRI GIBBS Refund Check 020193-000, 60 W SECOND ST 8.7412/01/2025 067-0000-51000-00 Knox County Recorders Office 11/25 laredo services 26.0512/09/2025 067-0000-51000-00 Baker Tilly US, LLP FY24 Audit Services 945.00 000009294112/09/2025 067-0000-51000-00 SpringbrookSoftware LLC 11/25 CivicPay PayPad transaction fee 75.3812/09/2025 067-0000-56000-00 Terry Allen, Inc Pickard Road - Toilet Rental - 1 Regular Unit 3/21/25 to 11/16/2 90.00 000009289212/09/2025 1,145.17Subtotal for Divison: 0000 Subtotal for Fund 067 1,145.17 078-0000-51000-00 Mid-West Truckers Association, Inc.drug & alcohol services 197.5012/09/2025 078-0000-56534-00 Illinois Municipal League Risk Management Assoc.10/25 service DOL 08/13/25 - Claim #25050M796724 25.0012/09/2025 078-0000-56534-00 Illinois Municipal League Risk Management Assoc.09/25 service DOL 01/03/24 - Claim # 24050M407688 1,339.8812/09/2025 078-0000-56534-00 Illinois Municipal League Risk Management Assoc.10/25 service DOL 10/13/25 - Claim #25050M849382 9,091.8912/09/2025 078-0000-56534-00 Illinois Municipal League Risk Management Assoc.10/25 service DOL 10/10/25 - Claim #25050M847531 3,208.1012/09/2025 078-0000-56534-00 Illinois Municipal League Risk Management Assoc.10/25 service DOL 09/13/25 - Claim #25050M803133 2,935.3312/09/2025 078-0000-56535-00 OSF Occupational Medicine workers comp - dos 11/05/25 - pat #0024256000 164.6612/09/2025 078-0000-56535-00 Midwest Orthopaedic Center workers comp - dos 11/06/25 - pat #469928 1,430.0012/09/2025 078-0000-56535-00 Midwest Orthopaedic Center workers comp - dos 10/21/25 - pat #466002 159.5512/09/2025 078-0000-56535-00 OSF Medical Group, Inc.workers comp - dos 10/21/25 - pat #P659646421 116.0912/09/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 07/28/25 - pat acct #AA16113941 280.8912/09/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 08/22/25 - pat acct #AA16113941 280.8912/09/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 10/20/25 - pat acct #AA16113941 246.1712/09/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 10/22/25 - pat acct #AA16113941 280.8912/09/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 10/24/25 - pat acct #AA16113941 280.8912/09/2025 078-0000-56535-00 Advanced Rehab & Sports Medicine workers comp - dos 10/27/25 - pat acct #AA16113941 300.7812/09/2025 078-0000-56535-00 Carle Healthcare Incorporated workers comp - dos 06/02/25 - pat #A007037249 639.2912/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 10/20/25 - Pat #188686-1 48.6012/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 11/03/25 - Pat #188686-1 48.6012/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 10/24/25 - Pat #188686-1 48.6012/09/2025 078-0000-56535-00 Carle Healthcare Incorporated workers comp - dos 05/29/25 - pat #A007037247 25.0012/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 10/17/25 - Pat #188686-1 48.6012/09/2025 078-0000-56535-00 Carle Healthcare Incorporated workers comp - dos 06/02/25 - pat #A007037250 1,155.3212/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 11/12/25 - Pat #188686-1 48.6012/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 10/16/25 - Pat #188686-1 300.0012/09/2025 078-0000-56535-00 HealthLift Pharmacy Services, LLC workers comp - dos 10/25/25 46.4912/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 10/27/25 - Pat #188686-1 48.6012/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 11/14/25 - Pat #188686-1 107.9112/09/2025 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 17 Account Number Vendor AmountDescription PO No Date 078-0000-56535-00 Galesburg Hospitals' Ambulance workers comp - dos 08/08/25 - pat #GHAS-7752-2:1 1,069.4312/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 11/07/25 - Pat #188686-1 48.6012/09/2025 078-0000-56535-00 Buelt Chiropractic workers comp - dos 11/14/25 - Pat #188686-1 48.6012/09/2025 24,070.75Subtotal for Divison: 0000 Subtotal for Fund 078 24,070.75 091-0000-20101-00 TERRI GIBBS Refund Check 020193-000, 60 W SECOND ST 5.0012/01/2025 091-0000-20101-00 TAMMIE WEAVER Refund Check 052195-007, 1099 E LOSEY ST 2.5012/02/2025 091-0000-20102-00 Galesburg Sanitary Dist.10/25 postage fee for liens -33.1312/09/2025 091-0000-20102-00 Galesburg Sanitary Dist.12/25 sanitary district fees - less 3% collection fee -16,770.8812/09/2025 091-0000-20102-00 Galesburg Sanitary Dist.10/25 lien & collection fees -75.0012/09/2025 091-0000-20102-00 Galesburg Sanitary Dist.11/25 credit card processing fees -3,787.7812/09/2025 091-0000-22003-00 Galesburg Sanitary Dist.12/25 sanitary district fees 559,029.2212/09/2025 538,369.93Subtotal for Divison: 0000 Subtotal for Fund 091 538,369.93 Report Total: 1,514,060.58 AP-Transactions by Account (12/09/2025 - 11:14 AM)Page 18 Check Date Check #Vendor Name Description Account #Amount 11/26/2025 0 BlueCross BlueShield of Illinois 12/25 health insurance premiums 078-0000-20315 453,702.40 11/26/2025 0 Gunther Construction Co., a div. of UCM, Inc Simmons Street Streetscape and Parking Lot H Project 013-0000-76000 243,160.63 11/26/2025 102010 Knox County Recorders Office 1 water/sewer/refuse lien filed 061-0000-51000 63.00 11/26/2025 102010 Knox County Recorders Office file 37 weed/trash/demo liens 001-0160-51300 300.00 11/26/2025 0 Mike Hines 11/19 - officiated v-ball - 5 games 019-1940-51400 200.00 11/26/2025 102011 Pekin Insurance Co.12/25 - Life Insurance Premiums - Police 001-0510-47500 132.00 11/26/2025 102011 Pekin Insurance Co.12/25 - Life Insurance Premiums - Fire 001-0605-47500 135.30 12/4/2025 0 CivicPlus LLC 2026 - archiving subscription 019-0000-10701 1,210.63 12/4/2025 0 CivicPlus LLC 2026 - archiving subscription 001-0000-10701 1,210.63 12/4/2025 0 CivicPlus LLC 2026 - archiving subscription 001-0000-10701 1,210.64 12/4/2025 0 Election Commission Knox County portion of City Election Commission 001-0000-10407 129,169.00 12/4/2025 0 Gunther Construction Co., a div. of UCM, Inc Simmons Street Streetscape and Parking Lot H Project 013-0000-76000 150,647.63 12/4/2025 102067 IL Office of the State Fire Marshal Boiler Inspection - City Hall & Hawthorne Pool & Gym 078-0000-51000 310.00 12/4/2025 0 James Hartshorn 12/03/25 - officiated VBall - 5 Games 019-1940-51400 200.00 12/4/2025 102068 Knox County Recorders Office release 4 property maint liens 001-0160-51300 63.00 12/4/2025 102069 Western Illinois Title Company Purchase of 2 parcels-Bateman park, Vaccant lot S of 717 Maple A 024-0000-73000 385.00 12/5/2025 0 Bluefin Payment Systems 11/25 Paypad processing fees 061-0000-51000 1,023.36 12/5/2025 0 Bluefin Payment Systems 11/25 UB Webpayment credit card processing fee 067-0000-51000 2,453.16 12/5/2025 0 Bluefin Payment Systems 11/25 UB Webpayment credit card processing fee 061-0000-51000 4,906.33 12/5/2025 0 Bluefin Payment Systems 11/25 Paypad processing fees 001-0306-51000 4.04 12/5/2025 0 Bluefin Payment Systems 11/25 Paypad processing fees 001-0410-51000 4.04 12/5/2025 0 Bluefin Payment Systems 11/25 Paypad processing fees 001-0115-51000 34.81 12/5/2025 0 Bluefin Payment Systems 11/25 Paypad processing fees 067-0000-51000 511.69 12/5/2025 0 Cardconnect 11/25 Card Connect Credit card fees 019-1935-51000 81.37 12/5/2025 0 Cardconnect 11/25 Card Connect Credit card fees 019-1960-51000 39.14 12/5/2025 0 Cardconnect 11/25 Card Connect Credit card fees 019-1905-51000 398.41 12/5/2025 0 Cardconnect 11/25 Card Connect Credit card fees 019-1955-51000 117.78 12/5/2025 0 Cardconnect 11/25 Card Connect Credit card fees 019-1950-51000 0.13 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 019-1920-47500 72.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 017-0000-47500 18.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0605-47500 180.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 014-0000-47500 72.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Vision Insurance Premium 078-0000-20315 3,001.86 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 030-0370-47500 58.50 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 019-1975-47500 36.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 078-0000-47500 14.40 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 019-1905-47500 136.80 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0306-47500 165.60 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 024-0000-47500 49.50 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0205-47500 208.80 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0510-47500 378.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0207-47500 63.00 Advance Checks and ACH Payments as of 12/9/2025 Page 1 Check Date Check #Vendor Name Description Account #Amount 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0305-47500 37.80 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0410-47500 162.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0120-47500 57.60 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 023-0000-47500 5.40 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0450-47500 9.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0550-47500 90.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0445-47500 27.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 067-0000-47500 9.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0115-47500 72.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 018-0000-47500 27.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 020-0000-47500 9.00 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 061-0000-47500 228.60 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 030-0320-47500 58.50 12/5/2025 0 Dearborn National Life Insurance Co.12/25 Life Insurance Premium 001-0110-47500 126.00 12/5/2025 0 Farmers & Mechanics Bank 11/25 F&M Bank Trust Fees 019-1905-51000 136.62 12/5/2025 0 Fortis 11/25 Credit Card fees 019-1920-51000 332.49 12/5/2025 0 Quadient Leasing USA, Inc postage for machine 061-0000-10702 500.00 12/5/2025 0 Quilt 11/25 Credit Card fees 019-1920-51000 48.70 Grand Total 998,065.29$ Page 2 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JLO Page 1 of 1 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Resolutions abating property tax on General Obligation Bonds. 1.Ordinance 13-3418, Series 2013A 2.Ordinance 15-3484, Series 2015 3.Ordinance 16-3508, Series 2016 4.Ordinance 17-3540, Series 2017 5.Ordinance 23-3692, Series 2023 SUMMARY RECOMMENDATION: The City Manager, Director of Finance and the City Clerk recommend approval of the attached resolutions directing the City Clerk to file the resolutions with the County Clerk to not extend the property tax for these bond payments. BACKGROUND: Bond payments are part of the property taxes unless the City Council approves resolutions abating (deduct from the collectible taxing amount) these taxes. Taxes would increase by $2,831,661 if property tax on the bonds is not abated. These resolutions must be approved before the County Clerk extends taxes. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1.Resolutions 25-2035 RESOLUTION NO. WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2013-3418 for the purpose of authorizing the issuance of $1,390,000 General Obligation Bonds, Series 2013A, of the City of Galesburg, Illinois, and WHEREAS, Section 8 of Ordinance No. 2013-3418 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 8; and WHEREAS, said Section 8 of Ordinance No. 2013-3418 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $121,080 representing the amount required to be levied for tax levy year 2025 for the payment of principal and interest on the $1,390,000 General Obligation Bonds, Series 2013A, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2025 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Bonds, Series 2013A. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than taxation the sum of $121,080 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2025. SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. Approved this __ day of ___________ , 20___ by a roll call vote as follows: Roll Call #: _______________ Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2013 $66,336.83 2014 $84,030.00 2015 $83,130.00 2016 $92,230.00 2017 $101,030.00 2018 $104,530.00 2019 $107,880.00 2020 $111,080.00 2021 $113,480.00 2022 $115,680.00 2023 $117,680.00 2024 $119,480.00 2025 $121,080.00 2026 $122,480.00 2027 $123,680.00 2028 $124,680.00 2029 $130,480.00 2030 $130,535.00 2031 $130,375.00 RESOLUTION NO. WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2015-3484 for the purpose of authorizing the issuance of $8,290,000 General Obligation Refunding Bonds, Series 2015, of the City of Galesburg, Illinois, and WHEREAS, Section 12 of Ordinance No. 2015-3484 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 12; and WHEREAS, said Section 12 of Ordinance No. 2015-3484 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $625,263 representing the amount required to be levied for tax levy year 2025 for the payment of principal and interest on the $8,290,000 General Obligation Refunding Bonds, Series 2015, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2025 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Refunding Bonds, Series 2015. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than taxation the sum of $625,263 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2025. SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. Approved this __ day of ___________ , 20___ by a roll call Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2015 $623,962.50 2016 $622,712.50 2017 $621,162.50 2018 $624,312.50 2019 $622,012.50 2020 $619,412.50 2021 $626,512.50 2022 $623,012.50 2023 $624,212.50 2024 $624,962.50 2025 $625,262.50 2026 $625,112.50 2027 $629,512.50 2028 $623,312.50 2029 $626,812.50 2030 $629,000.00 2031 $629,825.00 RESOLUTION NO. WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2016-3508 for the purpose of authorizing the issuance of $9,600,000 General Obligation Bonds, Series 2016, of the City of Galesburg, Illinois, and WHEREAS, Section 8 of Ordinance No. 2016-3508 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 8; and WHEREAS, said Section 8 of Ordinance No. 2016-3508 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $652,713 representing the amount required to be levied for tax levy year 2025 for the payment of principal and interest on the $9,600,000 General Obligation Bonds, Series 2016, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2025 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Bonds, Series 2016. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than taxation the sum of $652,713 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2025. SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. Approved this __ day of ___________ , 20___ by a roll call Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2015 $629,745.83 2016 $630,262.50 2017 $629,912.50 2018 $634,262.50 2019 $638,162.50 2020 $636,612.50 2021 $639,762.50 2022 $642,462.50 2023 $644,712.50 2024 $651,512.50 2025 $652,712.50 2026 $653,462.50 2027 $658,762.50 2028 $663,462.50 2029 $667,562.50 2030 $671,062.50 2031 $678,962.50 2032 $685,368.76 2033 $690,218.76 2034 $693,450.00 RESOLUTION NO. WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2017-3540 for the purpose of authorizing the issuance of $8,320,000 General Obligation Refunding Bonds, Series 2017, of the City of Galesburg, Illinois, and WHEREAS, Section 12 of Ordinance No. 2017-3540 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 12; and WHEREAS, said Section 12 of Ordinance No. 2017-3540 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $714,606 representing the amount required to be levied for tax levy year 2025 for the payment of principal and interest on the $8,320,000 General Obligation Refunding Bonds, Series 2017, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2025 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Refunding Bonds, Series 2017. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than taxation the sum of $714,606 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2025. SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. Approved this __ day of ___________ , 20___ by a roll call Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2017 $712,631.26 2018 $714,631.26 2019 $717,331.26 2020 $710,331.26 2021 $712,281.26 2022 $714,281.26 2023 $710,481.26 2024 $713,356.26 2025 $714,606.26 2026 $714,006.26 2027 $712,606.26 2028 $715,406.26 2029 $716,406.26 2030 $712,343.76 2031 $711,250.00 2032 $714,000.00 RESOLUTION NO. WHEREAS, the City of Galesburg, Knox County, Illinois, a municipal corporation, adopted Ordinance No. 2023-3692 for the purpose of authorizing the issuance of $4,920,000 General Obligation Bonds, Series 2023, of the City of Galesburg, Illinois, and WHEREAS, Section 11 of Ordinance No. 2023-3692 provides for a levy upon all the taxable property in the City, for each year that any of the bonds are outstanding, of a direct annual tax sufficient to provide the money required to pay the interest on the bonds when and as the same falls due and to pay and discharge the principal thereof as the same shall mature as set forth in the schedule in said Section 11; and WHEREAS, said Section 11 of Ordinance No. 2023-3692 provides that the levy required there under may be abated to the extent that money from other sources is available for the payment of the principal and interest on the bonds upon certification by a duly authorized official of the City to the County Clerk of Knox County of the amount of such available money; and WHEREAS, The City of Galesburg, Knox County, Illinois has sufficient funds available arising from sources other than taxation, which may lawfully be used for the retirement of said bonds and the interest payable thereon: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, KNOX COUNTY, ILLINOIS: SECTION 1. That sum of $718,000 representing the amount required to be levied for tax levy year 2025 for the payment of principal and interest on the $4,920,000 General Obligation Bonds, Series 2023, issued by the City of Galesburg, Illinois, be paid by the City of Galesburg, Illinois from sources other than taxation. SECTION 2. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Paragraph 5/8-3-4, the County Clerk, Knox County, Illinois, is hereby authorized to abate in its entirety said 2025 tax levy for the City of Galesburg, Knox County, Illinois General Obligation Bonds, Series 2023. SECTION 3. That in accordance with the provisions of Illinois Compiled Statutes, 65 ILCS Section 5/11-74.4-7, the City Clerk is hereby authorized and directed to certify to the County Clerk, Knox County, Illinois, that the City of Galesburg has available to it from sources other than taxation the sum of $718,000 which may lawfully be used for the payment of interest on said bonds and to discharge the principal thereof as the same shall mature for the tax levy year 2025. SECTION 4. That the City Clerk of the City of Galesburg, Illinois, files a properly certified copy of this resolution with the County Clerk, Knox County, Illinois, on the first business day following the signing of this resolution by the Mayor of said City. Approved this __ day of ___________ , 20___ by a roll call Roll Call #: Ayes: Nays: Absent: Abstain: Peter Schwartzman, Mayor ATTEST: Kelli R. Bennewitz, City Clerk Levy and Extension of Taxes Tax Levy Year A Tax Sufficient to Produce 2023 $712,333.33 2024 $717,250.00 2025 $718,000.00 2026 $717,500.00 2027 $720,750.00 2028 $717,500.00 2029 $718,000.00 2030 $722,000.00 2031 $719,250.00 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: LTB Page 1 of 1 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Resolution revising the Local Housing Repair Assistance Program. SUMMARY RECOMMENDATION: The City Manager and Director of Community Development recommend approval of the resolution. BACKGROUND: The Local Housing Repair Assistance Program was originally approved by City Council on June 6, 2022, and subsequently amended on August 15, 2022. Since inception, the program has supported more than 100 home repair projects. These improvements directly advance one of the Council’s strategic goals: enhancing the condition of existing housing stock. Such repairs not only improve residents’ quality of life but also strengthen neighborhood stability and support the City’s competitiveness as an attractive place for current and prospective residents and businesses. The proposed revisions to the Housing Repair Assistance Program include: •Expanding eligibility to include property registered, rental-occupied single-family homes •Increasing the maximum grant award to $5,000 •Adding additional eligible exterior repair activities, such as painting, siding and widow repairs, and tuckpointing of areas visible from a public way In addition, thanks to support from CBI Bank & Trust and the Galesburg Community Foundation, supplemental funding up to an additional $1,000 may be available on a case-by-case basis. These supplemental funds will make larger repair projects more feasible for low-to-moderate income homeowners and renters. BUDGET IMPACT: The FY26 budget includes $150,000 in the Property Redevelopment Fund designated for this program. SUPPORTING DOCUMENTS: 1.Resolution 2.Exhibit A: Housing Repair Assistance Program 25-2036 RESOLUTION NO. __________ RESOLUTION REVISING THE HOUSING REPAIR ASSISTANCE PROGRAM WHEREAS, on June 6, 2022 the Galesburg City Council adopted Resolution 22-27 establishing the Housing Repair Assistance Program and on August 15, 2022 adopted Resolution 22-42 amending said program; and WHEREAS, the City of Galesburg, Illinois, a Municipal corporation, (hereinafter called "THE CITY") has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals and welfare; and WHEREAS, in order to implement the public purposes set forth herein, THE CITY may agree to offer incentives to owners of single-family homes with occupants who meet the low- to-moderate income guidelines (hereinafter and collectively called “OWNER”) for a specific project at a given location that results in code compliant repairs (hereinafter called “PROJECT”). WHEREAS, the establishment of a policy guiding the use of economic incentives by THE CITY through its municipal powers to bring homes into compliance with minimum housing standards and adopted construction codes and ordinances and provide accessibility modifications, will improve the quality of the existing housing stock and quality of life for residents of THE CITY that meet the guidelines as set forth herein; and WHEREAS, THE CITY wishes to amend the program with the intent of expanding eligible properties and projects in order to improve the condition of existing housing; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GALESBURG, ILLINOIS, AS FOLLOWS: SECTION 1: That the Housing Repair Assistance Program is hereby established and shall operate in accordance with the checks, guidelines, policies, criteria, and direction contained in Exhibit A; SECTION 2: The project can be funded from the Property Redevelopment Fund, or other funds as designated by City Council for purposes of providing Housing Repair Assistance; SECTION 3. That the Landmark Commission shall further review any project considered under the Housing Repair Assistance Program when the project is located within a locally designated historic district, or the subject property is a locally designated landmark; SECTION 4: The foregoing guidelines are the current policy requirements of the City Council, and may be modified or waived by City Council, if necessary or desirable; SECTION 5: The City Manager and/or designee are hereby authorized and directed to do all things reasonable and proper to carry out the intent and purpose of this Resolution. SECTION 6: That Resolution 22-42, approved by the City Council on August 15, 2022, be revoked, repealed, and eliminated. SECTION 7: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. Approved this day of , 2025, by a roll call vote as follows: Roll Call #: Ayes: _______________________________________________________________________ Nays: ______________________________________________________________________ Absent: ____________________________________________________________________ Abstain: ____________________________________________________________________ ATTEST: ______________________________ Peter Schwartzman, Mayor ____________________________ Kelli R. Bennewitz, City Clerk Community Development Department Housing Repair Assistance Program (Single-family residence, whether owner-occupied or rental) For Information Contact: City of Galesburg Community Development Department 55 W. Tompkins St. P.O. Box 1387 Galesburg, IL 61401 (309) 345-3619 Fax: (309) 345-5704 www.ci.galesburg.il.us Housing Repair Assistance Program Page 2 of 16 Last Modified 12/15/2025 TABLE OF CONTENTS INFORMATION SUMMARY………………….……………………………………………………………………..………………………….3 HOUSING REPAIR ASSISTANCE PROGRAM……………………………………………………………………..………………………….4 PURPOSE FUNDING LIMITATIONS “BUT FOR” TEST PREVIOUS ASSISTANCE COMPREHENSIVE PLAN AND ZONING CODE COMPLIANCE APPEALS PROCESS DEFINITIONS........................................................................................................................................... 5 APPLICATION PROCESS AND PROCEDURES .................................................................................................... 7 APPLICATION SUBMISSION VERIFICATION OF DELINQUENT BILLS LOCAL HISTORIC DISTRICT OR LOCAL LANDMARK AGREEMENT AND CONSTRUCTION MODIFICATION OF APPROVED PROJECT REIMBURSEMENT PROCESS ....................................................................................................................... 7 REQUEST FOR PAYMENT ADDITIONAL COMMENTS ELIGIBLE AND INELIGIBLE COSTS ................................................................................................................. 8 ELIGIBLE EXPENDITURES INELIGIBLE EXPENDITURES ADDITIONAL REQUIREMENTS ..................................................................................................................... 9 ASBESTOS LEAD CONTRACTORS AND BID DOCUMENTS QUALITY OF WORK PREVAILING WAGE INCOME TAX PROVISIONS DISCLAIMER FORMS HOUSING REPAIR ASSISTANCE APPLICATION .......................................................................................... 10 ATTACHMENT A – BID FORM .............................................................................................................. 14 ATTACHMENT B – CERTIFICATE OF FINAL INSPECTION .............................................................................. 15 ATTACHMENT C – CERTIFICATE AND RELEASE ......................................................................................... 16 Housing Repair Assistance Program Page 3 of 16 Last Modified 12/15/2025 HOUSING REPAIR ASSISTANCE PROGRAM INFORMATION SUMMARY The Housing Repair Assistance Program is designed to offer funding for repairs made to single-family dwellings, whether owner-occupied or used as a rental, within the City of Galesburg. Thanks to support from CBI Bank & Trust through the Galesburg Community Foundation, supplemental funding will be available until funds are exhausted. All funding decisions are to be made by the City of Galesburg. PROCESS 1. Applicants must meet income guidelines. For rental units, the landlord is the applicant, but the income guidelines and liquid assets limit apply to the tenant only. (See income limits below) 2. Verify your repair project is eligible for the program and pick up an application at City Hall in the Community Development Department. 3. Obtain all the items needed to qualify, including 2 estimates from licensed contractors. 4. Fill out the application, but wait to sign it. The application will be signed and notarized at the intake appointment. Call Community Development to set up an intake appointment. 5. Fully completed and verified applications will be reviewed. 6. Applicant will be notified of project approval. No work can be started before that time. 7. Funds are available on a first-come first-served basis on fully completed applications with all the required documentation. ITEMS NEEDED TO QUALITY (All items are required to qualify for the program) PROOF OF HOME OWNERSHIP (such as a Deed), and PROOF OF RENTAL (Lease), if applicable PROOF OF INCOME FOR ALL MEMBERS OF THE HOUSEHOLD 18 OR OLDER – This includes all income sources including pension, paychecks, disability income, social security, TANF, interest, tips, unemployment benefits, etc. Please provide your most recent tax return. (See income limits below.) For Rental applications, income limits apply to the tenant(s)-only. CHECKING, SAVINGS, INVESTMENT & 401K ACCOUNT STATEMENTS SHOWING BALANCES. There is an upward limit of available money (liquid assets) of $5,000. Persons aged 62 or older or those with a disability are allowed up to $10,000 in available money (liquid assets). For Rental applications, the liquid assets limits apply to the tenant(s) only. PROVIDE 2 BIDS FROM LICENSED CONTRACTORS (One each from two different contractors.) PHOTO ID or DRIVER’S LICENSE PHOTOS OF NEEDED HOME REPAIR NO OUTSTANDING UTITILIES BILLS, FEES, or LIENS WITH THE CITY of GALESBURG 2025 ANNUAL INCOME LIMITS ESTABLISHED BY THE US DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD). TOTAL HOUSEHOLD MEMBERS 1 2 3 4 5 6 7 8 UNDER 80% AREA MEDIAN INCOME $48,550 $55,450 $62,400 $69,300 $74,850 $80,400 $85,950 $91,500 MAXIMUM AWARD IS $5,000. The property owner is responsible for 5% of the cost and is also responsible for any amount over $5,000. The owner must demonstrate the ability to pay these outstanding costs. Supplemental funding from CBI Bank & Trust may provide an additional $1,000, if needed, until funds are exhausted. All funding decisions are to be made by the City of Galesburg. PLEASE READ FULL HANDBOOK FOR MORE DETAILS AND EXPLANATIONS. QUESTIONS? Please call Community Development (309) 345-3619 with questions or to set up an appointment once you have all required documents. Housing Repair Assistance Program Page 4 of 16 Last Modified 12/15/2025 HOUSING REPAIR ASSISTANCE PROGRAM PURPOSE: The Housing Repair Assistance Program is designed help single-family dwellings, whether owner- occupied or used as a rental, within the corporate limits of the city of Galesburg who are struggling to get repairs done on their own. Eligible activities are meant to bring homes into compliance with housing standards and adopted building codes and ordinances, as well as improve accessibility into and out of the home. This policy shall be used as a guide in processing and reviewing applications requesting Housing Repair Assistance. The City shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. The provision of financial assistance is at the sole discretion of the City. The City reserves the right to reject or approve projects on a case-by-case basis, taking into account established policies and specific project criteria. Meeting policy guidelines or other criteria does not guarantee the award of assistance. Furthermore, the approval or denial of one project is not intended to set precedent for approval or denial of another project. FUNDING LIMITATIONS: Housing Repair Assistance is subject to availability of funds, and is also subject to negotiation and final review and approval of City Council. “BUT FOR” TEST: Housing Repair Assistance should only be used to trigger projects that would not otherwise occur given the prevailing market conditions. Housing Repair Assistance will not be provided to projects that have the financial feasibility to proceed without the benefit of the assistance. PREVIOUS ASSISTANCE: Applicants are eligible to receive Home Repair Assistance one time only at a single address. However, assistance can be provided to a prior recipient who now owns or rents a new residential dwelling in the City that has not previously received this incentive, as long as the property owner and/or occupant has remained in good standing with the City. Likewise, Home Repair Assistance may be provided to the new owner of a previously rehabilitated property for a different project. COMPREHENSIVE PLAN AND ZONING: The City will consider whether the project is harmonious with the surrounding properties and uses, whether it is allowable under current Development and Construction codes and if it complies with the intent of the Comprehensive Plan. CODE COMPLIANCE: There must be no outstanding Municipal Nuisance Code violations on the subject property or any other property owned within the City at the time of application and throughout repair work being conducted. If Nuisance code violations are cited during application or during repair work, all reviews and work will halt until such violations have been cleared. All work shall be done in compliance with the Building Codes, Zoning Codes and applicable ordinances. Permits shall be obtained and work shall be inspected and approved. APPEAL PROCESS: If the applicant is unsatisfied with the determination of eligibility, the applicant may appeal the decision to the Director of Community Development no later than 30 days after denial. Housing Repair Assistance Program Page 5 of 16 Last Modified 12/15/2025 DEFINITIONS ACCESSIBLE: The public and common use areas of the building that can be approached, entered, and readily used by persons with different types and varying degrees of accessibility needs. ACCESSORY STRUCTURE: Detached structures located on the property, including but not limited to: garages, and sheds. APPLICANT: All property owners of record for a property when Housing Repair Assistance is requested. CONTRACT FOR DEED (Installment Contract): A contract between a purchaser and a seller of real property to convey a title after certain conditions have been met and payments have been made. Usually the buyer does not receive title to the property until the final payment is made. ELDERLY PERSON: Person 62 years of age or older. HOUSEHOLD: All persons who occupy a housing unit. The occupants may be a single-family, one person living alone, two or more families living together, or any other group of related or unrelated persons who share living space. Non-marital cosigners who have an ownership interest only for debt consideration in the property but can verify that their principal residence is elsewhere shall not be considered to be “occupants” of the household for purposes of determining household eligibility. HOUSEHOLD INCOME: Gross amount of income for all adult household members that is anticipated to be received during the coming 12-month period. The applicant's household income shall include the following: 1. Gross earnings of the applicant’s household; gross earnings shall include all income which constitutes a regular contribution to household income, including but not limited to: a. Wages and salaries, overtime pay, commissions, fees, tips and bonuses, and other compensation for personal services. b. Net income from the operation of a business or profession. c. Interest, dividends, and other net income of any kind from real or personal property. d. The full amount of periodic amounts received from Social Security, annuities, insurance policies, retirement funds, pensions, disability or death benefits, and other similar types of periodic receipts, including a lump-sum amount of prospective monthly amounts for the delayed start of a period amount e. Payments in lieu of earnings, such as unemployment and disability compensation, worker’s compensation, and severance pay f. Welfare assistance payments made under the Temporary Assistance for Needy Families (TANF) program are included in annual income g. Periodic and determinable allowances such as alimony and child support payments, and regular contributions or gifts received from organizations or from persons not residing in the dwelling. Household income shall be adjusted for anticipated verifiable changes in the applicant's income. For self-employed and seasonal workers, income should be estimated using the best available information that provides an estimate of the number of hours expected and rate of pay over the coming 12-month period. LANDLORD: The legal title holder of a premises, as shown by the records of the County Recorder of Deeds Office, which has one or more rental units on it. If the legal title holder is a land trust, however, the LANDLORD shall mean the beneficial owner or owners of the land trust. LIQUID ASSETS: For purposes of determining eligibility, liquid assets shall include the following: 1. Cash held in savings and checking accounts, safe deposit boxes, homes, etc. For savings accounts, use the current balance. For checking accounts, use the average six month balance. 2. Cash value of stocks, bonds, T-bills, CDs, mutual funds, money market funds, and other investment accounts. 3. Equity in rental property or other capital investment. Equity is considered to be the difference between the balance of all liens secured by the property and the current market value of the property. In Knox County, estimated market value is generally derived by multiplying the current equalized assessed value (EAV) by three. Market value based on EAV will be used to determine equity, unless the owner can provide a recent appraisal which indicates a different value. Housing Repair Assistance Program Page 6 of 16 Last Modified 12/15/2025 4. Cash value of revocable trusts that are available to the household. 5. Assets which, although owned by more than one person, allow unrestricted access by the applicants. 6. Lump sum or one time receipts such as inheritances, capital gains, lottery winnings, victim’s restitution, insurance settlements, and other amounts not intended as periodic payments. 7. Personal property held as an investment, such as gems, jewelry, coins, collector autos 8. Mortgages or deeds of trust held by an applicant. 9. Individual retirement, 401(k), and Keogh accounts (even though withdrawal would result in a penalty).* 10. Retirement and pension funds.* 11. Cash value of life insurance policies that are available to the individual before death. * *Items 9 thru 11 shall be used to determine actual income from assets, but shall not be considered liquid assets when determining if the household exceeds the program’s asset allowance. OWNER: The property owner as recorded in the Knox County Recorder of Deed's office as determined by staff or a title search conducted by a professional title company. PERSONS WITH DISABILITIES: A person who has physical or mental impairment that substantially limits one or more major life activities; has a record of such an impairment; or is regarding as having such an impairment. For home accessibility consideration, the person may be physically and permanently impaired to the extent that the person cannot fully utilize the dwelling unit without some structural modification. PROGRAM EXCEPTION: Must be approved by the City Manager and Director of Community Development when underwriting criteria are exceeded or a project has unforeseen repairs. RENTAL UNIT: Each unit providing complete independent living facilities for one or more permanent residents, other than the owner, which has provisions for sleeping, eating, cooking and sanitation. A contract for deed (installment contract) property shall be considered a rental unit unless (1) the contract for deed is recorded with the Knox County Recorder of Deeds, and (2) the contract for deed complies with all requirements of Section 10 of the Installment Sales Contract Act (Public Act 100-0416). SUBSTANDARD DWELLING: A dwelling unit that does not meet the criteria for a standard dwelling unit through lack of maintenance; age of unit; neglect; lack of part or all plumbing, electrical, and heating facilities; or overcrowded conditions. The substandard dwelling can be considered to be one of two classifications: 1) deteriorated unit, i.e., one that is substandard but is structurally sound or able to be made structurally sound and can be brought up to standard condition with rehabilitation; or 2) dilapidated unit, i.e., a substandard unit that has deteriorated to the extent that it is unsafe, unsanitary, or dangerous to human life, and rehabilitation is not feasible. TENANT: The person, or persons, renting a rental unit who is not the legal title holder of the unit. TITLE SEARCH: An examination of public records, laws, and court decisions to disclose the past and current facts regarding ownership of real estate. Housing Repair Assistance Program Page 7 of 16 Last Modified 12/15/2025 APPLICATION PROCESS AND PROCEDURE APPLICATION SUBMISSION: Applications for Housing Repair Assistance are first considered by the Community Development Department. City staff will review the application to ensure that it is complete, and that it adheres to the State and local guidelines. Incomplete applications will not be considered, and in fact, should not be submitted. VERIFICATION OF DELINQUENT BILLS: City staff will verify if City water/sewer/refuse account is current and may order a title review to determine if any liens or encumbrances are on the property. LOCAL HISTORIC DISTRICT OR LOCAL LANDMARK: If any project is located within a Local Historic District or if the subject property is a Local Landmark, the applicant may be required to submit a Certificate of Appropriateness request to the Galesburg Landmark Commission if improvements are made to the exterior and visible from the public way. Applicants are encouraged to attend the meeting when the application will be considered. AGREEMENT AND CONSTRUCTION: If the Housing Repair Assistance request is approved, the applicant shall sign the Agreement, which is a legal agreement between the applicant and the City that outlines the conditions under which the Assistance will be received and administered. The applicant and/or contractor shall secure all required permits and the project may proceed. MODIFICATION OF APPROVED PLANS: If at any time during the course of carrying out the project work, the applicant finds he/she is unable to substantially adhere to the work as described in the application, work should be halted as soon as is reasonable and the Community Development Department should be informed immediately. Work should not be resumed until the Director of Community Development has had time to review the changes and, depending upon the extent of the changes, may require written permission of the City Council. REIMBURSEMENT PROCESS REQUEST FOR PAYMENT: At a minimum, provide the following: • Attachments A, B, and C, fully completed and signed and the contractor shall complete and submit a W9 and Direct Deposit form provided by the city; • Receipts and invoices; • Lien Waivers from each material dealer, contractor and subcontractor who has done work or has furnished materials for the Project; and ADDITIONAL COMMENTS: Payment from the city will not take place until all the work is complete and all required inspections have been scheduled and completed. No funds will be dispersed without the above-mentioned documents. No funds will be disbursed if completed work does not accurately reflect the Project as submitted for approval by the Community Development Department. No funds will be disbursed if the required construction permits were not issued. No funds will be disbursed if the Project does not meet all applicable codes. Housing Repair Assistance Program Page 8 of 16 Last Modified 12/15/2025 ELIGIBLE AND INELIGIBLE COSTS ELIGIBLE EXPENDITURES MAY INCLUDE: 1. Improvements to remedy barriers that restrict the mobility and accessibility of elderly or persons with disabilities. 2. Pest and vermin extermination when carried out by a pest management professional. Extermination activities shall minimize the use of poisons and pollutant substances within the living environment. 3. Installation of smoke alarms and carbon monoxide detectors per adopted building codes and State law. 4. Demolition of unsafe, or unapproved, accessory garages or storage sheds less than 1,000 square feet on a slab. 5. Repair and/or replacement of private sidewalks in a front yard that are essential for safe ingress and egress. 6. Repair of unsafe exterior porches, decks, ramps, steps, stairs; including repair and/or replacement handrails/guardrails that may not meet current codes. 7. The below items when they are in an exterior wall that is facing (or visible from) a public way: a. Replacement of the main exterior door facing a public way with a neighborhood sensitive, steel or fiberglass door with a window or peep sight and deadbolt. b. Replacement or installation of an exterior storm door facing a public way. Storm doors shall be weather-tight, operate smoothly and have intact screen panels as designed, swing shall be coordinated with the swing of the primary door. c. Exterior painting, replacement of windows or siding d. Brick repair, tuckpointing and foundation repairs. 8. Roof repairs when a 5-year leak free warranty is available from an Illinois licensed roofing company. When possible, antennae and communication disks shall be permanently removed if no longer used. 9. Repair or replacement of gutters and/or downspouts so that, as installed, are leak-free and configured to functionally direct water away from the structure. 10. Heating and cooling equipment over 15 years old, or which cannot be repaired to a condition having a life expectancy of at least 5 years. 11. Electrical: a. Unsafe electrical issues or deficiencies may be eligible for remediation in accordance with the currently adopted electrical code. b. GFCI and Arc Fault, at a minimum protect kitchen receptacles and countertop within 6 feet of a sink, all bath receptacles and any exterior receptacles with GFCI devices. Arc Fault receptacles shall be installed to serve all bedrooms. 12. Plumbing: a. Repairs and/or replacement necessary to bring the system into a safe, sanitary and functional condition free of obstructions, leaks and defects and in accordance with the current Illinois State Plumbing law. 13. Emergency needs will be considered on a case-by-case basis. Emergency needs are limited to inoperable furnaces/boilers, water heaters, non-compliant weather head, severely damaged roofs. A registered and/or licensed contractor shall inspect and provide documentation supporting the diagnosis that a component is inoperable and in need of replacement to the City. Property owners seeking emergency Housing Repair Assistance will receive priority for eligibility determination. It is not the intent of the Program to maintain a waiting list for homeowners seeking emergency assistance, however, if there are not sufficient resources to process the applications, a waiting list may be initiated. INELIGIBLE EXPENDITURES: • Functional items that only exhibit normal wear and tear will not be replaced. The City will make its best effort to determine the item or items that require the most vital attention and will make its best effort to assist its residents to the best of its ability. Housing Repair Assistance Program Page 9 of 16 Last Modified 12/15/2025 ADDITIONAL REQUIREMENTS ASBESTOS: It is the responsibility of any contractor performing work under this program to comply with all applicable federal and State of Illinois laws and regulations regarding asbestos. If suspected friable asbestos-containing material is identified and may exceed allowable limits (exceeding 160 square feet or 260 linear feet), the contractor must ensure that proper inspection, testing, notification, and abatement procedures are followed by properly licensed firms in accordance with Illinois Environmental Protection Agency and Illinois Department of Public Health requirements. For more information call the Illinois Department of Public Health at 217/782-3517 or Illinois Environmental Protection Agency at 217/557- 2559. LEAD: Federal law requires contractors that disturb more than 6 square feet of painted surfaces in a room for interior projects or more than 20 square feet of painted surfaces for exterior projects in homes built before 1978 to be certified and follow specific work practices to prevent lead contamination. Contractors are responsible for complying with all applicable lead-safe work practices and regulations under the U.S. Environmental Protection Agency’s Renovation, Repair and Painting (RRP) Rule and relevant Illinois Department of Public Health requirements. Only trained and certified personnel may perform work that may disturb lead-based paint. For more information call the National Lead Information Center at 1-800- 424-LEAD (5323). CONTRACTORS AND BID DOCUMENTS: Applicants are expected to make sound financial decisions and are encouraged to seek two or more contractor bids and include local contractors in the process when applicable. The City of Galesburg requires all General and HVAC contractors to be registered and all Electrical contractors to be licensed to perform work within the City. The State of Illinois requires all Plumbing contractors to be licensed with the Illinois Department of Public Health and all Roofing contractors shall be licensed with the Illinois Department of Financial and Professional Regulation. An applicant who is also a registered/licensed contractor and intends on doing some of the renovation work must submit documentation stating their qualifications and experience and meet all City and State insurance and licensing requirements. QUALITY OF WORK: All work under the Housing Repair Assistance Program shall be performed in a professional and workmanlike manner. Prior to the work commencing, contractors must secure applicable Federal, State, County and City permits, where applicable. All proposed and actual work must conform to all applicable rules and regulations of all regulatory agencies and bodies of Federal, State, County and City governments. All completed work must pass appropriate inspection(s) of applicable reviewing agency. The Community Development Director reserves the right to withhold the payment should the final inspection reveal that work performed was not completed in a professional and workmanlike manner and/or has not successfully passed all applicable inspections. PREVAILING WAGE: The Illinois Prevailing Wage Act requires all laborers, workers and mechanics employed by contractors and subcontractors on publicly funded projects earn fair wages and benefits based on the “prevailing wage” for similar work performed in the area. The prevailing wage rate is determined by the Illinois Department of Labor. Contractors must comply with provisions of the Illinois Prevailing Wage Act, which requires certain language pertaining to prevailing wage be inserted into subcontracts. Per 820 ILCS 130/2, “Public Works” does not include projects undertaken by the owner at an owner-occupied single- family residence or at an owner-occupied unit of a multi-family residence”. INCOME TAX PROVISIONS: The Housing Repair Assistance may be treated as income subject to Federal or State Income Tax provisions. The City of Galesburg is not liable for any tax implications resulting from the Assistance. Applicants should consult a tax advisor for clarification. DISCLAIMER: The City of Galesburg shall not be responsible for the planning, design, or construction of improvements to subject property. No warranties or guarantees are expressed or implied by the description of, application for or participation in the Housing Repair Assistance Program. Housing Repair Assistance Program Page 10 of 16 Last Modified 12/15/2025 HOUSING REPAIR ASSISTANCE APPLICATION Please note, once information is submitted, it is considered public information. Limited personal information, such as financial data, may be kept confidential. Funding provided by the Housing Repair Assistance Program shall not exceed $5,000 and the property owner must provide a minimum of 5% toward the project costs. If repair cost proposals exceed the program dollar limit, the additional expense is the responsibility of the property owner. Thanks to support from CBI Bank & Trust through the Galesburg Community Foundation, supplemental funding may provide an additional $1,000, if needed, until funds are exhausted. All funding decisions are to be made by the City of Galesburg. SECTION 1: ATTACHMENTS (READ CAREFULLY AND CHECK EACH BOX, ALL DOCUMENTS REQUESTED MUST BE ATTACHED)  IF OWNER OCCUPIED: PROOF OF BUILDING OWNERSHIP AND FULL LEGAL DESCRIPTION OF PROPERTY (I.E. COPY OF RECORDED DEED)- THE APPLICANT MUST OWN AND OCCUPY THE HOME AS THE PRIMARY RESIDENCE AT LEAST 6 MONTHS PRIOR TO THE TIME OF APPLICATION AND THROUGHOUT THE TERM OF THE PROJECT. IN CASES OF DUAL OWNERSHIP, (RESIDENT + NON-RESIDENT JOINTLY OWN THE PROPERTY), ANY NON-RESIDENTS ON THE TITLE MUST PROVIDE DOCUMENTATION OF THEIR PRIMARY RESIDENCE ELSEWHERE. IF THE APPLICANT DOES NOT OWN THE PROPERTY BUT IS PURCHASING IT UNDER A CONTRACT FOR DEED, PROVIDE A COPY OF THE FULLY EXECUTED AND PROPERLY RECORDED DEED ON FILE WITH THE KNOX COUNTY RECORDER OF DEEDS. IF A RENTAL: PROVIDE A COPY OF THE CURRENT SIGNED LEASE IN ADDITION TO A COPY OF THE RECORDED DEED.  DRIVERS LICENSE OR STATE ID. SHOWING THE CURRENT ADDRESS OF THE APPLICANT. FOR A RENTAL UNIT, THE LANDLORD IS THE APPLICANT.  DELINQUENCIES AND ENCUMBRANCES: UTILITY BILLS DUE TO THE CITY OF GALESBURG CANNOT BE DELINQUENT. PROPERTIES MUST BE FREE OF ANY LIENS OR ENCUMBRANCES.  BID FORM – SUBMIT AT LEAST 2 CONTRACTOR PROPOSALS THAT CLEARLY STATES ALL WORK TO BE DONE AND COST. PRICES SHALL BE GIVEN INDIVIDUALLY BY WORK ITEM. MATERIALS, EQUIPMENT AND FIXTURES TO BE FURNISHED MUST BE IDENTIFIED BY MANUFACTURER’S NAME. CONTRACTOR MUST ALSO PROVIDE A LIST OF SUBCONTRACTORS IDENTIFYING WHAT WORK THEY WILL DO AND THEIR CONTACT INFORMATION. SEEKING BIDS FROM LOCAL CONTRACTORS IS ENCOURAGED. IF SPECIFIC SERVICES ARE NOT AVAILABLE LOCALLY, PROVIDE A STATEMENT OF NON- AVAILABILITY OF CONTRACTORS OR SERVICES. AN APPLICANT WHO IS ALSO A REGISTERED/LICENSED CONTRACTOR AND INTENDS ON DOING WORK ON THE PROJECT MUST SUBMIT DOCUMENTATION STATING THEIR QUALIFICATIONS AND EXPERIENCE.  PHOTOGRAPH(S) – SUBMIT PHOTOS OF CURRENT CONDITIONS AND CLEARLY LABEL EACH PHOTO TO INDICATE WHAT IMPROVEMENTS ARE BEING PROPOSED.  HOUSEHOLD INCOME AND LIQUID ASSETS. PROVIDE ALL DATA AND SUPPORTING DOCUMENTATION LISTED IN THE DEFINITION SECTION FOR HOUSEHOLD INCOME AND LIQUID ASSETS AND THE GROSS INCOME STATEMENT PAGE. A COPY OF THE MOST RECENT INCOME TAX RETURN SHALL ALSO BE PROVIDED. ASSET LIMIT: NON-ELDERLY, NON-DISABLED APPLICANTS MUST NOT HAVE LIQUID ASSETS IN EXCESS OF $5,000. ELDERLY OR PERSONS WITH DISABILITIES (HEAD OF HOUSEHOLD) MUST NOT HAVE LIQUID ASSETS IN EXCESS OF $10,000 (SEE DEFINITIONS). APPLICANTS WITH ASSETS IN EXCESS OF THE ALLOWED AMOUNT SHALL NOT BE ELIGIBLE FOR HOUSING REPAIR ASSISTANCE. *APPLICANTS WHO DO NOT FULLY DISCLOSE ALL INCOME AND ASSET INFORMATION WILL BE DENIED ASSISTANCE. **FOR RENTAL APPLICATIONS, THE INCOME AND LIQUID ASSETS LIMIT APPLY TO THE TENANT(S) ONLY. HOUSEHOLD INCOME: Total Household adjusted gross income must fall within the income limits below: 2025 Annual Income Limits Established by the US Department of Housing & Urban Development TOTAL HOUSEHOLD 1 2 3 4 5 6 7 8 INCOME MUST BE UNDER 80% AREA MEDIAN INCOME (AMI) $48,550 $55,450 $62,400 $69,300 $74,850 $80,400 $85,950 $91,500 PROJECT ADDRESS: STREET ADDRESS STATE, ZIP SECTION 2: APPLICANT/PROPERTY OWNER & PROPERTY INFORMATION Name Phone Email Housing Repair Assistance Program Page 11 of 16 Last Modified 12/15/2025 HAS PROPERTY OWNER OR TENANT LIVED IN PROPERTY AS PRIMARY RESIDENCE AT LEAST 6 MONTHS PRIOR TO APPLICATION? ☐ Yes ☐ No TOTAL NUMBER OF PEOPLE THAT LIVE IN THE HOUSE: ___________ ADULTS OVER 62: _____ OTHER ADULTS: ____ CHILDREN (UNDER 18): _____ FULL-TIME COLLEGE STUDENTS: ____ DISABLED PERSONS: ____ PROPERTY TAXES: ARE PROPERTY TAXES CURRENT?  YES  NO ANY REDEEMABLE TAX SALES AGAINST PROPERTY?  YES  NO NUMBER OF YEARS DELINQUENT ____________ AMOUNT DUE $______________ Is there a mortgage on the property? ☐ Yes ☐ No Balance owed: $_____________ ARE THERE CURRENT GALESBURG NUISANCE CODE VIOLATIONS CITED ON THE PROPERTY?  YES  NO IF A RENTAL UNIT, IS THE UNIT REGISTERED WITH THE CITY ?  YES  NO SECTION 3: CONTRACTOR PREFERENCE AT LEAST 2 CONTRACTOR BIDS ARE REQUIRED WITH APPLICATION. BELOW, INDICATE YOUR PREFERRED CONTRACTOR FOR THE PROJECT IF YOU HAVE ONE. CONTRACTOR NAME: Business Name Phone Number SECTION 4: CONFLICT OF INTEREST DISCLOSURES IS ANY OWNER OF THE PROJECT ADDRESS AND/OR LAND/BUILDING, OR ANY TENANT, OR ANY OF THE CONTRACTORS AN ELECTED OFFICIAL OR APPOINTED OFFICIAL OF THE CITY OF GALESBURG OR RELATED TO AN ELECTED OFFICIAL OR APPOINTED OFFICIAL OF THE CITY OF GALESBURG, OR ROUTINELY CONTRACTS WITH THE CITY OF GALESBURG TO PROVIDE GOODS OR SERVICES:  YES (ATTACH WRITTEN STATEMENT/LETTER TO EXPLAIN)  NO SECTION 5: HISTORIC SIGNIFICANCE HISTORIC SIGNIFICANCE:  THE PROPERTY IS LOCATED WITHIN A LOCAL HISTORIC DISTRICT  THE PROPERTY IS A LOCAL LANDMARK * IF EITHER OF THE ABOVE ARE CHECKED, IT MAY REQUIRE AN APPLICATION TO BE SUBMITTED FOR A CERTIFICATE OF APPROPRIATENESS THROUGH THE GALESBURG LANDMARK COMMISSION. SECTION 6: PREVAILING WAGE PER 820 ILCS 130/2, “PUBLIC WORKS” DOES NOT INCLUDE PROJECTS UNDERTAKEN BY THE OWNER AT AN OWNER-OCCUPIED SINGLE- FAMILY RESIDENCE OR AT AN OWNER-OCCUPIED UNIT OF A MULTI-FAMILY RESIDENCE. BY SIGNING THIS DOCUMENT, THE APPLICANT UNDERSTANDS AND CERTIFIES THEY ARE THE OWNER AND OCCUPANT OF THE PROPERTY SUBJECT TO THE REPAIRS UNDER THIS HOUSING REPAIR ASSISTANCE PROGRAM FOR WHICH THEY ARE APPLYING. SECTION 7: SOURCE OF FUNDS THAT WILL PAY FOR THE PROJECT *PROPERTY OWNER MUST PROVIDE AT LEAST 5% IF PROJECT COST WILL EXCEED THE AMOUNT OF HOUSING REPAIR ASSISTANCE PROVIDED, INDICATE HOW YOU WILL BE PAYING FOR THE BALANCE TO COMPLETE THE PROPOSED PROJECT: SOURCE/PROVIDER OF FUNDS ANTICIPATED DATE OF RECEIVING FUNDS ANTICIPATED AMOUNT OF FUNDS PERCENT OF TOTAL SOURCES OF FUNDS 1. HOUSING REPAIR ASSISTANCE PROGRAM 2. SAVINGS (PROVIDE BANK STATEMENT) 3. BANK LOAN (PROVIDE LETTER FROM BANK) 4. OTHER ___________________ 5.OTHER ___________________ TOTAL SOURCE OF FUNDS: NOTE: LETTERS OF FUNDING COMMITMENTS SHALL BE SUBMITTED FROM ALL SOURCES (EXCEPT HOUSING REPAIR ASSISTANCE) Housing Repair Assistance Program Page 12 of 16 Last Modified 12/15/2025 GROSS INCOME ESTIMATE LIST ALL INCOME SOURCES BEFORE TAXES FOR ALL HOUSEHOLD MEMBERS 18 YEARS AND OLDER IN THE HOME. HOUSEHOLD MEMBER # 1 Name: HOUSEHOLD MEMBER # 2 Name: _______ HOUSEHOLD MEMBER # 3 Name: _______ HOUSEHOLD MEMBER # 4 Name: _______ NAME DATE OF BIRTH SOCIAL SECURITY # SALARY TIPS, BONUSES, COMMISSIONS, FEES AND/ OR OVERTIME PAY SOCIAL SECURITY INCOME RETIREMENT OR PENSION FUNDS PAYMENTS UNEMPLOYMENT BENEFITS WORKER'S COMPENSATION NET INCOME FROM A BUSINESS ALIMONY, CHILD SUPPORT WELFARE PAYMENTS FOR RENT OR UTILITIES CASH GIFTS/STIPENDS EXCEEDING $200 A MONTH ASSETS SAVINGS ACCOUNT CHECKING ACCOUNT EQUITY IN RENTAL OR ADDITIONAL PROPERTIES? STOCKS, ANNUITIES OTHER INCOME CIRCLE ONE MONTHLY / WEEKLY / BI-WEEKLY MONTHLY / WEEKLY / BI-WEEKLY MONTHLY / WEEKLY / BI-WEEKLY MONTHLY / WEEKLY / BI- WEEKLY Household Total IF NEEDED, ATTACH ADDITIONAL INCOME INFORMATION USING A COPY OF THE APPLICATION. Housing Repair Assistance Program Page 13 of 16 Last Modified 12/15/2025 PLEASE WAIT TO FILL OUT THIS PAGE UNTIL YOUR INTAKE APPOINTMENT SECTION 8: APPLICANT SIGNATURE I UNDERSTAND THAT MY SUBMISSION OF AN APPLICATION DOES NOT CONSTITUTE A GUARANTEE FOR FUNDING UNDER THE HOUSING REPAIR ASSISTANCE PROGRAM. I CERTIFY THAT ALL INFORMATION IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE, AND IF APPROVED, WORK WILL BE COMPLETED IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE HOUSING REPAIR ASSISTANCE PROGRAM. I UNDERSTAND THAT WORK TO BE PERFORMED WILL BE IN ACCORDANCE WITH ALL APPLICABLE FEDERAL, STATE, COUNTY AND CITY REGULATIONS AND THAT ANY WORK PERFORMED PRIOR TO CITY COUNCIL APPROVAL WILL RESULT IN THE HOUSING REPAIR ASSISTANCE APPLICATION BEING DECLARED VOID. I UNDERSTAND THAT ALL CONTRACTORS FINAL LIEN WAIVERS MUST BE SUBMITTED TO THE CITY. I AGREE TO HOLD HARMLESS, INDEMNIFY, AND DEFEND THE CITY OF GALESBURG AND THEIR EMPLOYEES AND AGENTS, FOR ANY AND ALL LIABILITIES ARISING OUT OF THIS APPLICATION, LOAN, CONSTRUCTION OR OTHER PROJECTS, AND ANY AGREEMENT TO SHARE COSTS, INCLUDING BUT NOT LIMITED TO ANY AND ALL LAWSUITS OR OTHER DISPUTES. BY SIGNING BELOW, THE APPLICANT ACKNOWLEDGES THAT HE/SHE HAS RECEIVED AND READ THE PROGRAM GUIDELINES FOR THE HOUSING REPAIR ASSISTANCE PROGRAM. Applicant/Property Owner Signature Print Name Date Applicant/Property Owner Signature Print Name Date Tenant Signature (If Applicable) Print Name Date Tenant Signature (If Applicable) Print Name Date STATE OF ILLINOIS, COUNTY OF KNOX} SS The above individual(s), being first duly sworn, deposes on oath and says that he/she has read the foregoing affidavit subscribed by him/her, knows the contents thereof, and that the statements therein are true. SUBSCRIBED AND SWORN TO before me this _____ day of ________________, 20___. __________________________________ Official Seal and Signature of Notary Public Housing Repair Assistance Program Page 14 of 16 Last Modified 12/15/2025 ATTACHMENT - A BID FORM DATE: ______________________ Property owner name: _______________________ Property Address: _______________________ Owner phone: _______________________ Owner email: _______________________ Contractor Name: _______________________ Contractor Address: _______________________ Contractor phone: _______________________ Contractor email: _______________________ I, the undersigned contractor, have inspected the above listed property and understand the extent and character of the work to be completed as described in my attached estimate. I propose to furnish all labor, materials, and equipment necessary to accomplish the work, as listed in the attached estimate, on the property located at __________________________ , for the sum of $___________________ Dollars ($). If the Housing Repair Assistance is approved, I will commence the work within ________________ calendar days from the date the notice to proceed is received and will complete the work within ____________ calendar days after starting the work. ________________ Contractor Name Signature Title Housing Repair Assistance Program Page 15 of 16 Last Modified 12/15/2025 ATTACHMENT - B Certificate of Final Inspection Property owner name: _______________________ Property Address: _______________________ Contractor Name: _______________________ Contractor Address: _______________________ Completion Date: _______________________ Total Repair Cost: _______________________ I hereby certify that I have satisfactorily completed the necessary work for repairs agreed upon in the signed contract between the contractor and property owner. See attached sign contract. Contractor’s signature: Date: I/We hereby agree and certify that the work stated in the signed contract attached hereto, and in accordance with the Housing Repair Assistance Program, has been completed. Property Owner’s signature: Date: Property Owner’s signature: Date: THIS FORM MUST HAVE RECEIPTS, INVOICES AND LIEN WAIVERS ATTACHED. Housing Repair Assistance Program Page 16 of 16 Last Modified 12/15/2025 ATTACHMENT - C Certificate and Release From: _____________________________________ , Contractor To: ______________________________________ , Property Owner Reference Contract entered into the _____________ day of ______________ , 20____ between __________________ (Owner) of ______________________ (Address of Owner) and ____________________ (Contractor) of ___________________________ (Address of Contractor) for the repair of property at ___________________________ (Address where repair work). KNOW ALL MEN BY THESE PRESENT 1. The undersigned hereby certifies that there is due and payable by the Owner to the Contractor the balance of $ __________________ pursuant to the Contract and duly Approved Change Orders and modifications. 2. The undersigned further certifies that in addition to the amount set forth in Paragraph 1, there are outstanding and unsettled the following items, which the Contractor claims are just and due and owing by the Owner to the Contractor: a. ________________________________________________________________ b. ________________________________________________________________ 3. The undersigned further certifies that all work required under this Contract including the work required under Change Order No. (s) _____________________________ , has been performed in accordance with the terms of thereof, and that there are no unpaid claims for materials, supplies, or equipment and no claims of laborers or mechanics for unpaid wages arising out of the performance of this Contract. 4. Except for the amount stated under Paragraphs 1 and 2 hereof, the undersigned has received from the Owner all sums of money payable to the undersigned under or pursuant to the above mentioned Contract or any modification or change thereof. 5. That in consideration of the payment of the amount stated in Paragraph 1 hereof, the undersigned does hereby release the Owner from any and all claims arising under or by virtue of the Contract, except the amount listed in Paragraph 2 hereof; provided, however, that if for any reason the owner does not pay in full the amount stated in Paragraph 1 hereof, said unpaid amount shall be automatically included under Paragraph 2 as an amount which the payment of the amount listed in Paragraph 1, hereof, he will release the Owner from any and all claims of any nature whatsoever arising out of said Contract or modification thereof, and will execute such further releases or assurances as the Owner may request. IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this date of ___________________, 20___. Contractor Name Signature Name and Title Subscribed and sworn to before me this __________ day of ______________, 20___. Notary Public ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Approve agreement for emergency demolition contractor services from January 1, 2026, through December 31, 2026. SUMMARY RECOMMENDATION: The City Manager, Director of Community Development, Code Compliance Supervisor, and Purchasing Agent recommend approving the proposal from JIMAX Corp to perform emergency demolition services from January 1, 2026, through December 31, 2026, with the option to extend the agreement for one year. BACKGROUND: The emergency demolition contractor will provide on-call demolition services for unsafe or hazardous structures for both city-owned and non-city owned buildings within the city limits. The demolitions will be performed as a matter of public safety, and the contractor will be required to respond to calls on a 24/7 basis and complete demolitions services in a safe, efficient and cost-effective manner. Having an agreement in place ensures that the properties are demolished in a timely manner, reducing the risk to the general public. The emergency demolition services agreement will be separate from traditional demolition services requested throughout the year. The request for proposal was advertised in the Galesburg Register-Mail, made available on the city website and emails were sent to all known demolition vendors on file. Three vendors responded to this request: D&T Demolition LLC, Lockwood Excavating & Construction Inc and JIMAX Corp. The city has successfully utilized all three contractors for regular demolitions. Although D&T Demolition LLC and Lockwood Excavating & Construction Inc have been used by the City of Galesburg for two emergency demolition projects over the last two years, JIMAX proved to have the most experience with over 210 emergency demolition projects with various degrees of hazardous situations. JIMAX understands the urgency required to evaluate, mobilize and demolish the structure by applying a strategic emergency demolition plan to each unique situation. City staff also compared potential costs by using the square footage from a previous, non-emergency demolition to calculate the cost of an emergency demolition using each contractor’s submitted pricing. JIMAX proved to be the lowest contractor based on their detailed pricing structure. Due to their vast experience and competitive pricing, City staff recommend approval to enter into an agreement with JIMAX Corp to perform emergency demolition services for the City of Galesburg. BUDGET IMPACT: There are sufficient funds budgeted in the Property Redevelopment Fund (23). SUPPORTING DOCUMENTS: None 25-3051 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Bid recommendation, purchase of two team dugouts. SUMMARY RECOMMENDATION: The City Manager, Director of Parks & Recreation and Purchasing Agent recommend the City Council approve the bid submitted by Unlimited Sports Solutions (Waverly, NE) in the amount of $35,630 for the design and construction of two new team dugouts for the Jimmy Isaacson ball diamond located at H.T. Custer Park. BACKGROUND: Parks & Recreation have requested the replacement of the existing dugouts at the Jimmy Isaacson ball diamond located at H.T. Custer Park. The existing dugouts are concrete structures which do not provide adequate airflow for the players during the hot summer months. Installing new dugouts is part of the larger initiative to upgrade the field conditions to attract teams of various levels of play and to host more games throughout the year. Bid specifications were developed for the design and construction of two steel-framed dugouts with a metal roof. An alternate bid was listed to also provide pricing for black vinyl chain link fencing to enclose each dugout. As a cost savings measure, city staff will demolish the current dugouts while leaving the concrete slab intact and install the new dugouts in the Spring of 2026. The request for bid was advertised in the local paper, made available on the city website and emailed to vendors known to design and construct athletic structures. Two vendors responded to this request: Unlimited Sports Solutions and Beacon Athletics LLC. Although Unlimited Sports Solution’s bid of $29,050 was slightly higher than Beacon Athletics, their bid included a 10-year warranty on the metal structure, a 25-year warranty on the roof and pricing for the alternate bid in the amount of $6,580 for a bid total of $35,630. Beacon Athletics did not provide an alternate bid, and their warranty was only for 1 year. City staff believe Unlimited Sports Solutions bid will be most advantageous to the city and recommend approval for this project. BUDGET IMPACT: There are sufficient funds in the Community Improvement Fund (012) for this project. SUPPORTING DOCUMENTS: Bid Tabulation. 25-3052 City of Galesburg Purchasing Division Bid Tabulation - Two Team Dugouts Bid Opening: 11/19/25 11:00 AM Attended by: T.Miller / D. Poland Company Unlimited Sports Solutions Beacon Athletics LLC City, State Waverly, NE Madison, WI Unit Cost for Each Dugout $ 14,525.00 14,522.00$ Total Cost for Two Dugouts $ 29,050.00 29,044.00$ Alternate Bid - Black Vinyl Coated Chain Link Fence to enclose each dugout 6,580.00$ No Bid Warranty: 10 yr frame, hardware, finish 25 yr roof 1 year from date of delivery Manufacture & Delivery Date: 6 - 8 weeks after order 15-17 weeks inclusive of drawings, engineering, manufacturing. Addendum 1 Acknowledged:In Detailed Quote Provide with Bid No ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: TDM Page 1 of 1 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Approve bid for purchase of compact utility tractor with loader and 4 in 1 bucket for Golf Division. SUMMARY RECOMMENDATION: The City Manager, Parks & Recreation Director and Purchasing Agent recommend the City Council approve the bid submitted by Heritage Tractor (Galesburg, IL) in the amount of $60,000 including trade for the purchase of a new John Deere 4075R compact utility tractor for the Golf Division. BACKGROUND: The Golf Division currently utilizes a 2008 John Deere tractor with a cab and loader as part of its daily operations and is scheduled for replacement. The unit is still mechanically sound and will remain in the fleet and be used as a backup to pull a batwing mower at the golf course. The current tractor used to mow is a 2007 John Deere 4320 and will be traded in as part of this purchase. The request for bid was advertised in the Galesburg Register-Mail, made available on the city website and emails were sent to all known utility vehicle vendors. Five vendors responded as a result of this request. Although Parallel Ag provided the lowest bid offering a 2026 Massey Ferguson 2M.65 Tractor with an FL2814 loader and a Martatch 4 in 1 bucket, the unit did not meet required specifications listed in the bid request. Heritage Tractor offered a John Deere 4075R with a 440R loader and a Martatch 4 in 1 bucket in the amount of $70,000 with a trade allowance of $10,000 for a net cost of $60,000. The Garage Superintendent contacted Heritage Tractor to confirm the delivery date of August 2026 and determine the unit meets all of the necessary bid requirements. City staff recommend approval of this purchase from Heritage Tractor. BUDGET IMPACT: There are sufficient funds in the Vehicle Replacement Fund (58) for this purchase. SUPPORTING DOCUMENTS: 1.Bid Tabulation 25-3053 City of Galesburg Purchasing Division Bid Tabulation - Compact Utility Tractor and Front Loader with 4 in 1 Bucket Bid Opening: 11/19/25 11:00 AM Attended by: T.Miller / D. Poland Company Revels Turf and Tractor LLC Parallel Ag Heritage Tractor STEC Equipment Alta Enterprises LLC City, State Fuquay Varina, NC Wataga, IL Galesburg, IL Anderson, SC Orlando Park, IL Cost of Compact Utility Tractor and Front Loader with 4 in 1 Bucket #561 $ 71,703.75 54,875.00$ 70,000.00$ 76,900.00$ 68,877.00$ Less Optional Trade: 2007 John Deere 4320 NA (10,000.00)$ (10,000.00)$ (5,000.00)$ (5,500.00)$ Net Cost to the City $ 71,703.75 44,875.00$ 60,000.00$ 71,900.00$ 63,377.00$ Brand & Model of Unit Offered: 2026 John Deere 4075R 2026 Frontier AY11E 4 in 1 Bucket 2026 Massey Ferguson 2M.65 Tractor 2026 Massey Ferguson FL2814 Loader 2026 Martatch 72" 4 in 1 Bucket 2026 John Deere 4075R with a 440R loader Martatch 4 in 1 bucket 2026 Kioti RX7340 PCB Tractor 2026 Kioti KL7340 Loader 2025 SD4N1-72 Bucket 2025 Kubota M7060 Delivery Date: Spring 2026 March 2026 August 2026 30 days after award Appros 45-60 days after PO Warranty:Not provided Tractor - 2 yrs basic, 5 yrs power train Loader - 1 yr basic Bucket - 1 yr 24 mo or 2000 hr basic 72 mo or 2000 hr power train Loader has 24 mo warranty 2 yr full warranty 3 yr power train (parts & labor) 1 yr power train (parts only) no hour limit 24 months, 1500 hours Service Center Revels Turf and Tractor Elgin, IL Parallel Ag Wataga, IL Heritage Tractor Galesburg, IL Bock Equipment & Repair Galva, IL Alta Construction Bloomington, IL **does not meet all specifications ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JP Page 1 of 2 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Approval of United Medical Resources Health Insurance, Star-Rx Pharmacy Service Agreement, and Medical and Prescription Stop Loss Coverage through HCC Life Insurance Company. SUMMARY RECOMMENDATION: The City Manager and Director of Human Resources recommend that the City Council approve a self-insured employee group health plan, with United Medical Resources (UMR) as the third-party administrator, and STAR-Rx as the pharmacy provider, effective January 1st, 2026, as well as stop-loss insurance coverage BACKGROUND: The city has utilized Blue Cross Blue Shield (BCBS) as a fully funded health plan since September 2018. While BCBS guaranteed rates for the first twenty (20) months of service, rates have steadily increased since that time. For 2026, the city was quoted a 22.80% increase. As a result of the significant increase in premiums quoted by BCBS, staff, along with our insurance broker Assured Partners, sought an alternative solution. The city obtained a quote for a self- funded option with UMR offering the same coverage and plans as employees currently receive from BCBS, with an overall 5.4% increase in premiums In a fully funded scenario, the carrier (BCBS) pays providers for employees’ claims, and the city pays BCBS a pre-determined premium each year based on what the carrier establishes. Becoming self-funded, the city will pay for employees’ claims, administered through UMR, to providers. To protect against any potential catastrophic claims, the city is also purchasing stop-loss insurance through HCC Life Insurance Company. Based on claim history and the quoted increase in fully funded premiums through BCBS, this approach is estimated to save the City $881,000 and avoid a double-digit premium increase for city employees. UMR will offer three plans that provide comprehensive coverage, consistent with the three plans currently being offered by BCBS. UMR has a robust network that will ensure employees continue to enjoy thorough benefits and coverage options. Additionally, members will receive enhanced benefits, such as $0 virtual visits and improved pharmaceutical pricing. BUDGET IMPACT: Overall cost savings for the first year are estimated at $881,000 as compared to continuing with BCBS. Sufficient funds are included in the approved 2026 Budget. 25-4084 ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: JP Page 2 of 2 SUPPORTING DOCUMENTS: 1.UMR Program Application or summary 2.Stop-Loss Insurance Application 3.STAR-Rx Pharmacy Agreement A Solution for City of Galesburg Lavaque, Benjamin 0 August 2025 Presented to Assured Partners by Nathan Godwin Eff Date: 1/1/2026 Subtotal (incl Rx Fee Credit)Subtotal 2 (incl Rx Fee Credit) Subtotal (excl Rx Fee Credit)Subtotal 2 (excl Rx Fee Credit) 23 250 40.70000338 40.70000338 42.02900355 Administration and access fees Subscribers Fees 1/1/2026 Fees 1/1/2027 Fees 1/1/2028 Medical claims - excludes run-in 306 $40.38 $41.59 $42.84 UnitedHealthcare Choice Plus ® network - access fee 306 Included Included Included Required stop loss interface fee 306 Included Included Included Utilization Management 306 Included Included Included Complex Condition CARE 306 Included Included Included Medical and pharmacy integration - per participating employee per month 306 Included Included Included Telemedicine (Teladoc)306 Included Included Included Teladoc - Dermatology 306 No Charge No Charge No Charge CRS Enhanced - % of Savings 306 30% with $50,000 cap per claim 30% with $50,000 cap per claim 30% with $50,000 cap per claim Subtotal (excl Rx Fee Credit)306 $40.38 $41.59 $42.84 Medical client advisor commission 306 Net Net Net Subtotal 2 (excl Rx Fee Credit)$40.38 $41.59 $42.84 Select Comprehensive pharmacy credit 306 ($33.00)($33.00)($33.00) Premium PDL pharmacy credit 306 ($37.75)($37.75)($37.75) Stop loss interface - If a non-preferred vendor is selected, this surcharge fee will also apply 306 $5.00 $5.00 $5.00 NurseLine (NL)306 $0.50 $0.50 $0.50 Maternity CARE 306 $0.65 $0.65 $0.65 Ongoing Condition CARE 306 $3.85 $3.85 $3.85 Standalone Emerging CARE 306 $0.75 $0.75 $0.75 COBRA administration 306 $1.05 $1.05 $1.05 Optum Benefits Analytic Manager (BAM)306 $0.40 $0.40 $0.40 Service Fee to Remit to Outside Vendors - per vendor 306 $0.50 $0.50 $0.50 External Pharmacy Benefit Manager (PBM) Interface 306 $6.00 $6.00 $6.00 Teladoc - Behavioral 306 $0.30 $0.30 $0.30 Teladoc Primary360 306 $1.70 $1.70 $1.70 Plan Advisor 306 $2.95 $2.95 $2.95 UMR Vision claims administration - indemnity vision benefit included with the medical plan document 306 $1.00 $1.00 $1.00 UMR Vision claims administration - indemnity vision benefit independent of the medical plan document 306 $1.75 $1.75 $1.75 Flexible spending - health care account (HCA) - per participating employee per month 62 $4.75 $4.75 $4.75 A Solution for City of Galesburg Plan Effective Date: 1/1/2026 All UMR (known as The TPA) fees are shown as per employee per month (PEPM) unless otherwise noted. Administrative ServicesAdministrative Services Eff Date: 1/1/2026 Flexible spending - dependent care account (DCA) - per participating employee per month 13 $3.75 $3.75 $3.75 Dental claims - excludes run-in 306 $3.00 $3.00 $3.00 UHC Dental - access fee 306 $1.25 TBD TBD Dental client advisor commission 306 Net Net Net Implementation Credit - First year only**$30,000 Annual Credit**$12,000 $12,000 $12,000 Payment Integrity Programs: ▪ Payment Integrity - Pre-Payment & Post-Payment 30% of savings or recoveries Dental $2.00 PEPM (estimated $7,344 annually) ▪ Subrogation - 30% of savings and recoveries ▪ Coordination of Benefits - 30% of savings When City of Galesburg bundles UHC Fully insured Dental, Vision, Life, Supplemental Life, Disability, and/or Supplemental Health with its UMR ASO program, the following Packaged Savings credits may be available*: Programs PEPM Packaged Savings Credit to ASO Fees* Supplemental Health (2 of 3: Critical Illness, Accident, Hospital Indemnity)$1.00 PEPM (estimated $3,672 annually) Supplemental Health Combo Package $0.50 PEPM (estimated $1,836 annually) *Available for customers with between 100 and 5,000 eligible employees for the first 12 months of coverage. Employer must meet minimum participation requirements. See the UHC Specialty Account Executive for additional details. Vision $1.00 PEPM (estimated $3,672 annually) Life + Supplemental Life $1.00 PEPM (estimated $3,672 annually) Short-Term Disability + Long-Term Disability $0.50 PEPM (estimated $1,836 annually) External PBM Vendors are subject to prior approval and may require additional fees. For groups with less than 100 subscribers, OptumRx is required. UnitedHealthcare Choice Plus assumes that the benefit plans will meet the steerage requirements of the networks proposed or will be changed to meet the requirements, including but not limited to: deductible, out-of-pocket, coinsurance and plan limitations. Usage of the Choice Plus network requires employer participation in Value Based Contracting payment methodologies. An additional Rx rebate applies if integrated OptumRx is selected: ▪If rebate fee credit is elected, an estimated $486,291 annually ($132.43 PEPM) for Select Comprehensive PDL or an estimated $535,603 annually ($145.86 PEPM) for Premium PDL may be available. ▪If rebate fee credit is waived, an estimated $530,530 annually ($144.48 PEPM) for Select Comprehensive PDL or an estimated $569,940 annually ($155.21 PEPM) for Premium PDL may be available. These are estimates for illustrative purposes only; actual rebates may be higher or lower and will vary based upon utilization. See also the Pharmacy Pricing tab. Eff Date: 1/1/2026 ** See attached exhibit(s) for additional details. Eff Date: 1/1/2026 12/08/2025 HCC Life Insurance Company Stop Loss Product SOLD QUOTE SUMMARY Applicant: City of Galesburg Address: 55 West Tompkins Street Galesburg, IL 60401 Employee Benefit Plan Name: City of Galesburg Benefit Plan Producer Name: UMR, Inc. Producer Contact: Nathan Godwin 233 North Michigan Avenue, Suite 900 Chicago, IL 60601 Effective Date: 01/01/2026 Expiration Date: 12/31/2026 # of Single (s): 155 Total: 299 # of Family (s): 144 Retirees Covered: ☒ Yes ☐ No Claims Administrator Premium Administrator Name UMR, Inc. UMR, Inc. Street 115 W. Wausau Ave 115 W. Wausau Ave City/St Wausau, WI Wausau, WI Contact . Agent of Record: Name Assured Partners City/St Galesburg, IL Cost Containment Program(s): (Note, only the first 20 Managed Care Networks are shown; if there are additional please refer to Sold Proposal) Pre-Certification Vendor: CARE - UR SPECIFIC STOP LOSS COVERAGE Coverages: Medical, Prescription Drug Card Claims Basis: 12/12 - Covered Expenses Incurred from 01/01/2026 through 12/31/2026, and Paid from 01/01/2026 through 12/31/2026. Deductible: Individual ☒ Family ☐ Specific Deductible: $105,000 Separate Individual Specific Deductible: Specific Contract Period Maximum Reimbursement Per Person: Unlimited Split Funding Option: Yes ☐ No ☒ Specific Rates: Single: $118.64 Family: $299.84 UnitedHealthcare ChoicePlus (# lives): 299 Sold Quote Summary – Page 2 Specific Terminal Liability Option: Yes ☐ No ☒ CAP Option: Yes ☐ No ☒ AGGREGATE STOP LOSS COVERAGE Single Family Combined $905.60 $2,108.19 Coverages: Medical, Prescription Drug Card Claims Basis: 12/12 - Covered Expenses Incurred from 01/01/2026 through 12/31/2026, and Paid from 01/01/2026 through 12/31/2026. Aggregate Deductible:$5,417,869.80 Minimum Aggregate Deductible:$5,417,869.80 Loss Limit:$105,000 Aggregate Contract Period Reimbusement Maximum $1,000,000 Aggregate Premium: Composite: $8.41 Monthly Advance Reimbursement Option: Yes ☐ No ☒ Terminal Aggregate Liability: Yes ☐ No ☒ (included in Aggregate Premium) Split Funded Aggregate Option: Yes ☐ No ☒ LIMITATIONS MISCELLANEOUS If Subsidiaries exist under a different name, please attach a listing of each subsidiary with name, address and number of employees at the subsidiary. Producer has reviewed and confirmed all information on this Summary is correct and any changes or additional information has been made above. The Application and the Stop Loss Policy will match the terms shown above. Name of Individual who will be signing the Application and any Endorsements as the Licensed Agent: Name:____________________________________ Title:__________________________________ Please Print Name Please Print Title PRODUCER’S SIGNATURE:_____________________________________ Date:________________________ 11100 Wayzata Blvd., Suite 350 Minnetonka, MN 55305 STAR-Rx - PHARMACY SERVICES AGREEMENT UTILIZING VERACITY BENEFITS, LLC THIS PHARMACY SERVICES AGREEMENT (this “Agreement”) is made and entered into as of January 1, 2026 (the “Effective Date”) by and between Pulse Health Solutions, an Ohio Corporation (STAR-Rx) (the “Company”), utilizing the subcontracted services of VERACITY BENEFITS, LLC, a Georgia limited liability Company, dba VeracityRx, (the “Provider”), and Client, City of Galesburg, (the “Client”). WHEREAS, Client desires to retain the Company for such services in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises and obligations set forth herein, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Services. 1.1 Subject to the terms and conditions set forth herein, Client hereby engages the Company, utilizing services of Provider, to provide the services set forth on Annex 1 (collectively, the “Services”) to Client. 1.2 The Company has the required skill, experience, and qualifications to perform the Services, the Company shall perform the Services in a professional and workmanlike manner in accordance with industry standards for similar services, and the Company shall devote sufficient resources to ensure that the Services are performed in a timely and reliable manner. 1.3 The Company shall perform the Services in compliance with all applicable federal, state, and local laws and regulations. 1.4 The Company shall furnish, at the Company’s sole expense, the materials, equipment, supplies, and other resources necessary to perform the Services. 1.5 Client shall not directly control or otherwise direct the manner or means by which the Company performs the Services. 2. Term. The initial term of this Service Agreement shall commence on the Effective Date shown above and shall continue until June 30, 2026, even if the Agreement terminates prior to the completion of the initial term, in which case the Agreement shall remain in effect for STAR-Rx Client. It shall automatically renew on the anniversary of the Effective Date for successive complete one (1) year terms unless either party provides the other party with written notice of its intent to terminate no less than ninety (90) days prior to the end of any such term. 3. Service Fee. As consideration for its Services, Client shall pay Provider the following service fees: 3.1 High-Cost Medication Program: The following fees apply to each prescription that a Member is able to source through the High-Cost Medication Program: (1) 30-day supply: $300.00/fill; and (2) 90-day supply: $600.00/fill. 3.2 Personal Importation Program: For each prescription that a Member is able to source through the Personal Importation Program, Client shall pay a Cost-Plus Fee equal to 20% (twenty percent) of the pharmacy invoice cost for each claim. For example, if the pharmacy invoice cost is $600.00, Client shall pay a Cost-Plus Fee of $120.00 ($600.00 x 20%), with a total amount due from Client of $720.00 ($600.00 pharmacy invoice cost + $120.00 Cost-Plus Fee). 3.3 Application for Smartphone (Optional). Provider shall offer an application for smartphones that is powered by LevRx. No later than the tenth (10th) day following each month during the Term, Client shall pay the Company (utilizing services of Provider) a fee (the “Monthly Fee”) of $2.00 for each employee (“Covered Employee”) that participated in Client’s program of each such month. Client’s payment of the Monthly Fee shall be considered a representation by Client to the Company as to the number of Covered Employees for such month. The fee will be invoiced by MC-21 Healthcare, LLC, described as “13.4 Independent Management Fees,” of the STAR-Rx Joinder Agreement. 4. Business Associate Agreement. The parties acknowledge that they have entered into that certain Business Associate Agreement dated as of the Effective Date (the “BAA”), and such BAA is incorporated herein and made a part of this Agreement. The Company (utilizing services of Provider) hereby agrees that it shall abide by the BAA. 5. Indemnification. The Company (utilizing services of Provider) shall defend, indemnify and hold harmless Client and Client’s subsidiaries and affiliates, officers, directors, shareholders, members, managers, employees, agents, representatives, successors and permitted assigns from and against all losses, damages, liabilities, deficiencies, actions, judgments, interest, awards, penalties, fines, costs or expenses of whatever kind (including reasonable attorneys’ fees and any fees and costs of enforcing any right to indemnification under this Agreement) arising out of or resulting from the Company (utilizing services of Provider)’s breach of any representation, warranty or obligation under this Agreement or the BAA. Client may satisfy such indemnity (in whole or in part) by way of deduction from any payment due to the Company (utilizing services of Provider) hereunder provided that Client has first been awarded a final, non-appealable judgement for such indemnity from a court of competent jurisdiction or pursuant or an award for such indemnity by an arbitration panel duly appointed by the parties. 5.1 Client shall defend, indemnify and hold harmless the Company (utilizing services of Provider) and the Company (utilizing services of Provider)’s subsidiaries and affiliates, officers, directors, shareholders, members, managers, employees, agents, representatives, successors and permitted assigns from and against all losses, damages, liabilities, deficiencies, actions, judgments, interest, awards, penalties, fines, costs or expenses of whatever kind (including reasonable attorneys’ fees and any fees and costs of enforcing any right to indemnification under this Agreement) arising out of or resulting from Client’s breach of any representation, warranty or obligation under this Agreement or the BAA. 6. Termination. 6.1 Either party may terminate this Agreement by providing written notice of termination to the other party at least ninety (90) days prior to the end of the Term. 6.2 Notwithstanding the provisions of Section 7.1, a party may terminate this Agreement effective immediately upon written notice to the other party if the other party breaches this Agreement, and such breach is incapable of cure, or with respect to a breach capable of cure, the other party does not cure such breach within ten (10) days after receipt of written notice of such breach. In the event of termination pursuant to this Section 7.2, Client shall pay the Company (utilizing services of Provider) any Monthly Fees due and payable to the Company (utilizing services of Provider) up to and including the date of such termination. 7. Miscellaneous. 7.1 All notices, requests, consents, claims, demands, waivers, and other communications (each, a “Notice”) shall be in writing and addressed to the parties at the addresses set forth below their signatures to this Agreement (or to such other address that may be designated by the receiving party from time to time in accordance with this Section 8.1). All Notices shall be delivered by personal delivery, nationally recognized overnight courier (with all fees prepaid), email (read receipt required), facsimile (with confirmation of transmission), or certified or registered mail (in each case, return receipt requested, postage prepaid). Except as otherwise provided in this Agreement, a Notice is effective only if (a) the receiving party has received the Notice, and (b) the party giving the Notice has complied with the requirements of this Section. 7.2 This Agreement and the BAA constitute the complete understanding between the parties with respect to the subject matter contained herein and therein and, except as otherwise provided herein and therein, supersede all other prior agreements and understandings, both written and oral, between the parties with respect to the subject matter hereof and thereof, and no statement, representation, warranty or covenant has been made by either party with respect thereto except as expressly set forth herein or therein. 7.3 This Agreement may only be amended, modified or supplemented by an agreement in writing signed by each party, and any of the terms thereof may be waived only by a written document signed by each party. 7.4 This Agreement and all matters arising out of or relating to this Agreement and the Services provided hereunder, whether sounding in contract, tort or statute, shall be governed by, construed in accordance with and enforced under the laws of the State of Ohio, without giving effect to any conflict of laws principles that would cause the laws of any other jurisdiction to apply Neither party shall assign any rights, or delegate or subcontract any obligations under this Agreement without the other party’s prior written consent. Any assignment in violation of the foregoing shall be deemed null and void. Subject to the limits on assignment stated above, this Agreement will inure to the benefit of, be binding on, and be enforceable against each of the parties and their respective successors and permitted assigns. 7.5 In the event that any claim, suit, action or proceeding is instituted or commenced by a party against the other party arising out of or related to this Agreement, the prevailing party shall be entitled to recover its actual and reasonable attorneys’ fees and court costs from the non-prevailing party. 7.6 The headings of Sections in this Agreement are provided for convenience only and will not affect the construction or interpretation of this Agreement. All references to “Section” or “Sections” refer to the corresponding Section or Sections of this Agreement. All words used in this Agreement will be construed to be of such gender or number as the circumstances require. Unless otherwise expressly provided, the word “including” does not limit the preceding words or terms and shall be construed to mean “including without limitation”. The words “hereof,” “herein” and “hereunder” and words of similar import when used in this Agreement shall refer to this Agreement as whole and not to any particular provision of this Agreement, and Section and Annex references used herein are to this Agreement unless otherwise specified. 7.7 If any term or provision of this Agreement is invalid, illegal or unenforceable in any jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction. 7.8 This Agreement may be executed in multiple counterparts and by electronic signature, each of which shall be deemed an original and all of which together shall constitute one instrument. [Signature Page Follows] [Signature Page to STAR-Rx Pharmacy Services Agreement] IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective COMPANY: Pulse Health Solutions, Inc (STAR-Rx) By: Name: Keith Weigand Title: President and COO Date: Address For Notice to Company: 3380 Erie Ave. Suite 200 Cincinnati, OH 45208 Attn: Keith Weigand Telephone: (513) 278-7175 E: kweigand@pulsehealthsolution.com CLIENT: City of Galesburg By:_________________________________ Name: _Eric Hanson________________ Title: __City Administrator__________ Date: _______________________________ Address For Notice to Client: Client Street:___55 W Tompkins Street ____________ Client City/State/Zip: __Galesburg, IL 61401_______ Attn:_Eric Hanson____________ Telephone: __309-345-3629_______ Email: ____ehanson@ci.galesburg.il.us____ Annex 1 Services Provider shall perform the following services on behalf of STAR-Rx: 1. The Provider High-Cost Medication Program. Provider will assist Members with obtaining high-cost medications that are excluded from coverage under the Benefit Plan. Provider will have direct communication with the Members and their providers to assist them throughout the process, provided that each such Member and provider agree to communicate with Provider and does so in a timely manner. Provider will document and maintain Member and Provider communications, as well as savings achieved, if any. Client understands and agrees that Provider cannot guarantee that each Member who is denied coverage for a high-cost medication will qualify for or otherwise be eligible to receive financial or any other form of assistance from third parties. 2. The Provider Personal Importation Program (“PIP”). Provider shall provide personal importation program services for Members who are prescribed medications that are included in the Provider Personal Importation Program. Provider, in its sole discretion, shall identify the medications that are included in the PIP and will assist Members with obtaining those medications for personal use directly from a duly licensed brick and mortar Canadian pharmacy that has agreed to participate in the PIP. Provider will communicate with the Members and their providers to assist them throughout the process, provided that each such Member and provider agree to communicate with Provider and to do so in a timely manner. Provider will document and maintain Member and Provider communications, as well as savings achieved, if any. Client understands and agrees that: (a) Provider itself does not import, sell or ship medications from Canada; (b) Provider cannot guarantee that each Member who elects to participate in the PIP will be able to receive medications through the PIP; and (c) that Provider shall have no obligation or responsibility to secure the personal importation of medications for all Members who participate in the PIP. 3. Call Center Services. Provider shall maintain a pharmacy call center for Members with availability during normal business hours, Monday through Friday from 8am to 5pm EST, with the exceptions of federal holidays. During off hours, Provider will provide back-up pharmacy call center services for Members through a vendor, with calls rolling over to their call center when Provider’s call center is not available. Provider and STAR-Rx agree that Provider call center is entitled to answer call center calls with “STAR-Rx powered by VeracityRx.” 4. Application for Smartphones – (Optional) STAR-Rx, powered by VeracityRx shall offer an application for smartphones that is powered by LevRx for $2.00 PEPM. ___________________________________________________________________________________________________________________________________________________________________________________________ Prepared by: AJG Page 1 of 1 City Council Meeting Agenda Item Overview December 15, 2025 AGENDA ITEM: Letter of Commitment with the Illinois Department of Transportation (IDOT) for a shared-use path near Lake Storey. SUMMARY RECOMMENDATION: The City Manager, Director of Public Works, and City Engineer recommend approval of the Letter of Commitment. BACKGROUND: The City received Illinois Transportation Enhancement Program (ITEP) funds for the second phase of the project to construct a shared-use path on the south and east side of Lake Storey. The first phase of the project will construct a path along S. Lake Storey Road from W. Lake Storey Road to Woodblock Road. The second phase of the project will continue the path construction from Woodblock Road north to Gatewood Lane on the north side of the lake. IDOT’s bridge on US Route 150 will be utilized to carry path users across the lake. To construct the path along IDOT’s ROW on US Route 150 and utilize IDOT’s bridge, IDOT requires a letter of commitment from the City. The letter of commitment outlines the City’s and State’s responsibilities as it pertains to the development and construction of the project and defines the future maintenance responsibilities for the project elements. Per the letter of commitment, the City will agree to pay for all right-of-way, construction, and engineering costs associated with the project. IDOT agrees to receive bids and award the project via the State letting process. The City will also commit to maintaining the shared-use path and any new additions to the to bridge such as the concrete barrier wall, railings, and fences. IDOT will continue its existing maintenance responsibilities for the existing bridge, US Route 150, and any drainage infrastructure for US Route 150. It is planned to complete the plans and specifications for the project and advertise the project for bid in 2026. City staff recommend approval of the Letter of Commitment to IDOT. BUDGET IMPACT: None SUPPORTING DOCUMENTS: 1.Letter of Commitment 2.Exhibit 25-4085 TOWN OF THE CITY OF GALESBURG Date: December 15, 2025 Agenda Number: 25-9033 TOWN FUND $2,953.24 GENERAL ASSISTANCE FUND $3,932.24 IMRF FUND $3,788.98 SOCIAL SECURITY/MEDICARE FUND $4,217.60 LIABILITY FUND AUDIT FUND TOTAL $14,892.06 25-9033