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Home My WebLink AboutETSB minutes 10152020CITY OF GALESBURG Public Safety Operating Under Council – Manager Government Since 1957 _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _ Page 1 | 3 Galesburg/Knox County Emergency Telephone Systems Board (E.T.S.B.) Minutes TO: E.T.S.B. Members FROM: Amanda Jennings, 9-1-1 Coordinator DATE: October 22, 2020 SUBJECT: Galesburg/Knox County E.T.S.B. Meeting Minutes October 15, 2020 The regular meeting of the Galesburg/Knox County Emergency Telephone Systems Board (E.T.S.B) was held on Thursday October 15, 2020 at 9:00 a.m. in the EOC Auditorium Conference Room at the Public Safety Building, 150 South Broad Street, Galesburg, Illinois. PRESENT: Galesburg Police Chief Russell Idle – Law Enforcement- E.T.S.B. Chairman, Knox County Sheriff Dave Clague– E.T.S.B. Vice Chairman, Randy Hovind – Galesburg Fire Chief, Richard Springer – G.H.A.S., Timothy Robbins of Western Illinois Firefighters Association (WIFA) member, Jared Hawkinson – Knox County Board Member, Sid Carlson – Member-at-Large, Zachary Crowl – Member-at-Large, Lyle Little- Motorola Representatives, Amanda Jennings – 911 Coordinator, Cameron LeMaster – Information Systems. Also present was Galesburg Deputy Police Chief Hostens. ABSENT: Robin Davis – Knox County Treasurer MEETING CALLED TO ORDER: 9:01 a.m. by Chairman Idle. A quorum was declared. Board Member Crowl motioned to approve the minutes of the September 3, 2020 meeting. Board Member Springer gave a second. Board Member Hawkinson abstained due to being absent. September minutes were approved. APPROVE: FINANCIAL REPORT: The current fund balance is $2,605,742.96. Liabilities: Month Bills Total September $46,359.46 October $10,161.98 September liabilities included annual maintenance for Intrado. Sheriff Clague motioned to approve the Financial Report and the Bills. Member Robbins seconded the motion. Motion approved. REPORTS AMANDA JENNINGS – Galesburg/Knox County 911 Coordinator Item #1 – 9-1-1 Call Totals Month 911 & Admin total 9-1-1 Calls Cell Landline Abandoned September 10,882 1,931 1,473 206 250 Volume is down some from the previous months. CITY OF GALESBURG Public Safety Operating Under Council – Manager Government Since 1957 _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _ Page 2 | 3 Item #2 Equipment Discussion was held on the most recent phone outage that occurred last Thursday. This is also listed under Old Business. Amanda gave information to the Board. The outage lasted 12 hours. CenturyLink states a redundant path should be completed in two weeks. Chief advised he spoke with State Representative Swanson. The RFP has been released for the CAD/RMS project. Proposals are due back from vendors on November 16, 2020. Item #3 Communications Center Currently have: • Staffing: Dispatch is fully staffed with no trainees. • Full-time assistant: The plan is to transition a current Records Clerk and assign new duties then hire a new Clerk. Interviews for a new Records Clerk will be held in November. • Training: o IPSTA conference will be virtually held on October 26th and 27th. The PSB Auditorium will be open to those that want to attend. o Three Dispatchers, one from each shift, will be attending virtual training the first of November for Crisis/Peer Support • Projects: CAD replacement, change phone service providers, update phone system, update radio connection to the rural fire agencies, find a backup facility, remodel the Communication Center and complete Next Generation 9-1-1 enhancements/upgrades LYLE LITTLE – Motorola Lyle advised Supreme is working on installing equipment in the new GPD squad cars. Some of Oak Run’s equipment is in but they are waiting for the base station. RANDY HOVIND – Galesburg Fire Department Discussion was held on the mobile CAD portion of the CAD/RMS project and the new technology. He included this in his 2021 budget presentation. Chief announced the City will be reimbursed $1.1 million for COVID expenditures through the CARES Act Grant. He advised the County of the potential reimbursement capability. TIM ROBBINS – WIFA None JARED HAWKINSON – Knox County Board None RICHARD SPRINGER – G.H.A.S. Further discussion was held regarding the phone outages. SID CARLSON – Member at Large None RUSSELL IDLE – Board Chairman - Police Chief None CITY OF GALESBURG Public Safety Operating Under Council – Manager Government Since 1957 _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _ Page 3 | 3 DAVID CLAGUE – Board Vice Chairman - Knox County Sheriff None ZACHARY CROWL – Member-at-Large None OLD BUSINESS Phone Issues: Previously discussed during Amanda’s report. Backup Facility: There were no updates at this time. Rural Fire Radio Frequency: Discussion was held over excessive radio traffic. Chief Hovind spoke to retired Chief Simkins regarding the history. Board Member Robbins was not able to attend the last WIFA meeting. Chairman Idle suggested Amanda be notified when there is excessive traffic so it can review. NEW BUSINESS Renovation Feasibility Study Amanda provided an introduction and information on three vendors including quotes. Chairman Idle gave additional details about each vendor. He recommended not pursuing FGM as they provided the highest quote. He stated Klingner’s quote was not comparable to the others and believes maybe they misunderstood the request. The Board agreed to give Klingner the opportunity to update the quote with the missing details. Member Carlson motioned to approve continuing with the Communication Center Feasibility Study. Member Hovind seconded the motion. Motion approved. Member Springer motioned to contact Klingner for an updated quote. Member Hawkinson seconded the motion. All were in favor. Member Carlson requested an email be sent out with the updated quote. PUBLIC COMMENTS None Board Member Springer moved to adjourn the meeting which was seconded by Board Member Hawkinson at 10:01 a.m. All approved adjournment. The next meeting is scheduled for Thursday, December 17, 2020 at 9:00 a.m. in the Public Safety Building Auditorium.