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Home My WebLink AboutETSB minutes 02182021CITY OF GALESBURG Public Safety Operating Under Council – Manager Government Since 1957 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 1 | 4 Galesburg/Knox County Emergency Telephone Systems Board (E.T.S.B.) Minutes TO: E.T.S.B. Members FROM: Jenni Moser, Secretary II DATE: February 18, 2021 SUBJECT: Galesburg/Knox County E.T.S.B. Meeting Minutes February 18, 2021 The regular meeting of the Galesburg/Knox County Emergency Telephone Systems Board (E.T.S.B) was held on Thursday February 18, 2021 at 9:00 a.m. in the EOC Auditorium Conference Room at the Public Safety Building, 150 South Broad Street, Galesburg, Illinois. PRESENT: Police Chief Russell Idle – Law Enforcement- E.T.S.B. Chairman, Knox County Sheriff Dave Clague– E.T.S.B. Vice Chairman, Randy Hovind – Galesburg Fire Chief, Jared Hawkinson – Knox County Board Member, Sid Carlson – Member-at-Large, Richard Springer – G.H.A.S., Timothy Robbins of Western Illinois Firefighters Association (WIFA) member, Zachary Crowl – Member-at-Large, Nate Clark and Lyle Little- Motorola Representatives, Amanda Jennings – 911 Coordinator, Cameron LeMaster – Information Systems Technician and Jenni Moser – Secretary II. Also present was Courtney LaFollette. ABSENT: Robin Davis – Knox County Treasurer MEETING CALLED TO ORDER: 9:03 a.m. by Chairman Idle. A quorum was declared. Board Member Hawkinson motioned to approve the minutes of the October 15, 2020 meeting. Board Member Springer gave a second. All were in favor. APPROVE: FINANCIAL REPORT: The current fund balance is $2,884,871.60. Liabilities: Month Bills Total November $21,928.68 December $13,089.50 January $6,758.43 February $46,297.03 Tracy Bailey advised Amanda that all the investments matured in August. Nothing is currently invested. Discussion was held on the amount to invest with the consensus being to keep $800,000 available and reinvest the remaining balance. Member Clague motioned to approve the investments. Member Hovind seconded the motion. Motion approved. Member Springer motioned to approve the Financial Report. Member Crowl seconded the motion. Motion was approved. REPORTS AMANDA JENNINGS – Galesburg/Knox County 911 Coordinator Item #1 – 9-1-1 Call Totals Month 911 & Admin total 9-1-1 Calls Cell Landline Abandoned October 10,793 1,963 1,419 304 237 November 10,174 1,720 1,288 241 189 CITY OF GALESBURG Public Safety Operating Under Council – Manager Government Since 1957 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 2 | 4 December 9,948 1,886 1,373 274 233 January 9,584 1,681 1,245 183 165 Amanda provided a copy of the Annual Report that is submitted to the state. Item #2 Equipment CAD – on old business NG911 – Submitted a grant application for $400,000 for NG911 updates for the phone and recording systems. The grant award date is in June. Application has been reviewed. Amanda has devoted the past two weeks to the CAD Replacement RFP project and a vendor selection should be made soon. Item #3 Communications Center Currently have: • Staffing – Dispatch had a resignation in February. There are interviews set in March. • Training: o Staff is attending some new online trainings. o Deana is in Tactical Dispatch training. NATE CLARK – Motorola The Oak Run Fire pages are working now. The GPD cars are done. Knoxville FD is having paging issues where the page is not always being transmitted inside the station. He is trying to determine the best solution. Abingdon FD is also having some over-driving issues over their radios. Nate said he will be working on the CAD heads in GFD unit 53 after the meeting. He stated the software is very old and makes it very difficult. RANDY HOVIND – Galesburg Fire Department GFD will have two new firefighters being sworn in on Monday. Fire over the weekend has been determined to be an arson. GFD investigators worked closely with GPD and the suspect is in custody. Hovind stated they had great teamwork with GPD on this case. Fall Fire School is being spearheaded by Andrew Johnson this year. Request for new pagers was turned into the GFD 2% Board. COVID vaccine meeting. Focus on 2nd dose. TIM ROBBINS – WIFA NA. JARED HAWKINSON – Knox County Board Advised of new appointments to the County Board. CITY OF GALESBURG Public Safety Operating Under Council – Manager Government Since 1957 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 3 | 4 SID CARLSON – Member at Large Transported # of COVID cases. Seen an increase in domestic violence situations and mentioned suicides. RICHARD SPRINGER – G.H.A.S. Stated their call numbers are going back up now. He sits on the CSC board. They are meeting weekly regarding getting vaccines going. CSC is helping the end of March, beginning of April. RUSSELL IDLE – Board Chairman - Police Chief Stated this year has been very busy for GPD so far with 4 homicides to date, 9 defendants. Wellness group is being offered to the officers and dispatchers. Cars vehicle location has been fixed. Body cameras are working. There is a new bill going into effect in July. He has a lot of concerns about the wording, there is no training and lots of unfunded mandates that will be put on local police departments. DAVID CLAGUE – Board Vice Chairman - Knox County Sheriff The new bill that Chief Idle discussed is looking for sponsors for rewording. He said it is a 711 page document. All the mandates equal basically defunding the police. They don’t have correctional officer training which costs ~ $12,000. Basic Training is $18-20,000. A lot of the bill was not discussed with Law Enforcement. ZACHARY CROWL – Member-at-Large Stated the County schools will all be back full time. OLD BUSINESS Software – the RFP demos and scoring narrowed down the selection process to 3 vendors. After more discussions and viewing of the scores, it was narrowed down to 2 vendors. Site visits will be next week. Then Amanda said they will send an award notice. Each department will pick line by line what options are needed. She expects the price to drop with that. Then negotiations with the vendor will take place. The total for ETSB is approximately $495,439.50. She stated this could go down. Idle asked the Board to authorize up to $500,000. Potentially all the county could move to this system. An announcement will be made in March. The project will take approximately 12 – 18 months. Member Springer motioned to approve $500,000 towards the software project purchase. Member Carlson seconded the motion. Motion approved Renovation Feasibility Study – Klingner & Associates – updated bid at same price. Consolidation continuing trend. This quote is info for options and costs for planning purposes. Wold Architects & Engineers quote was a bit higher at $8,150. Chief and Amanda are recommending Wold as they are experts in Public Safety and Communication Center remodeling. Member Carlson motioned to approve the bid from Wold. Member Robbins seconded the motion. Motion approved. NEW BUSINESS CITY OF GALESBURG Public Safety Operating Under Council – Manager Government Since 1957 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Page 4 | 4 Annual Financial Report Amanda presented the Annual Financial Report. Member Hawkinson motioned to approve the report as presented. Member Crowl seconded the motion. Motion approved. Meeting Calendar Amanda provided the annual meeting calendar for approval. Member Clague motioned to approve the meeting calendar as presented. Member Carlson seconded the motion. Motion approved. Budget Amanda provided the annual budget for approval. Member Clague motioned to approve the budget as presented. Member Carlson seconded the motion. Motion approved. PUBLIC COMMENTS None Board Member Springer moved to adjourn the meeting which was seconded by Board Member Robbins. All approved adjournment.